POARI HAPORI O PITO-ONE
Petone Community Board
3 February 2023
Order Paper for the meeting to be held in the
Petone Library, 7 Britannia Street, Petone,
on:
Monday 13 February 2023 commencing at 6.30pm
Membership
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Mike Fisher (Chair) |
Sheree Freeman |
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Mike Henderson |
Semi Kuresa |
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Matt Roberts |
Karen Yung (Deputy Chair) |
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Deputy Mayor Tui Lewis |
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For the dates and times of Council and Community Board meetings please visit www.huttcity.govt.nz
COMMUNITY BOARDS – FUNCTIONS AND DELEGATIONS
This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.
The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.
The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.
These delegations are based on the following principles:
· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);
· Efficient decision-making should be paramount;
· Conflicts of interest should be avoided and risks minimised;
· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;
· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.
These delegations:
(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;
(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;
(c) are subject to any other statutory requirements that may apply to a particular delegation;
(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;
(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);
(f) promote centralisation of those functions where the appropriate expertise must be ensured; and
(g) reflect that all statutory and legal requirements must be met.
· Naming new roads and alterations to street names (in the Community Board’s area) within the provisions of Council’s Kaupapa Here Tapanga - Naming Policy 2022-2027.
· Official naming of parks, reserves and sports grounds within the provisions of Council’s Kaupapa Here Tapanga - Naming Policy 2022-2027. Note 1
· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note 2
· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.
· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.
· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to a relevant Council meeting).
· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.
· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve the expenditure, in consultation with the Board, and forward the appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.
· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.
· Particular issues notified from time to time by Council to the Community Board.
· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.
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1 This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.
2 The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.
· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.
· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.
· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.
· Council’s Long Term Plan and/or Annual Plan.
· Council’s policies, programmes (including the District Roading Programme) and bylaws.
· Changes or variations to the District Plan.
· Resource management issues which it believes are relevant to its local community, through advocacy.
· The disposal or acquisition of significant assets.
· Road safety including road safety education within its area.
· Any other issues a Board believes is relevant to its local area.
· Review Local Community Plans as required.
Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.
Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.
· Local community consultation on city-wide issues on which the Council has called for consultation.
· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.
· An overview of parks, recreational facilities and community activities within its local area.
· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.
· Local community awards.
· Recreational facilities and opportunities in its area with a view to ensure maximum usage.
· Arts and crafts in its area.
· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.
· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).
appendix 1 – community engagement fund
criteria
The fund is for local activities and events that directly benefit the local community.
To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt.
Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents.
The ward allocations are listed below:
|
Ward |
Amount |
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Eastbourne |
$2,366 |
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Petone |
$6,250 |
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Wainuiomata |
$8,607 |
|
Central |
$9,320 |
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Eastern |
$8,461 |
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Northern |
$7,644 |
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Western |
$6,201 |
Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.
Decisions
Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.
What can be funded
· purchase of office equipment
· food and catering costs
· community festivals
· youth group events and projects run by the elderly or citizens associations
· art projects that are not part of the core curriculum
· advertising, promotion costs
What won’t be funded
Activities that:
· promote an organisation’s religious, ethical, commercial or political views
· involve buying land or buildings or carrying out maintenance on buildings
· duplicate services that are already covered by Council or by government agencies eg, health or education providers
· have already begun or have already finished
· involve the redistribution of funds to others at the applicant’s discretion
· involve fundraising or legal costs
· involve capital investments or trust funds
· go towards prize money
· are operational costs eg, salaries, wages, rent, power
Funding rules
Successful applicants must:
· use funds only for the approved purpose and in accordance with any terms and conditions set by Council
· use funds by June 30 of the following year
· let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project
· lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council
· allow Council to audit the use of the funds should it wish to do so
· recognise Council’s support in all publicity material, annual reports and similar publications
· complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited
· make a presentation to the funding group showing how the event met its objectives.
Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.
HUTT CITY COUNCIL
Poari Hapori o Pito-one
Petone Community Board
Meeting to be held in the Petone Library, 7 Britannia Street, Petone on
Monday 13 February 2023 commencing at 6.30pm.
ORDER PAPER
Public Business
1. He Mihi
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Aio ki te Aorangi Aroha ki te Aorangi Koa ki te Aorangi Pono ki te Aorangi |
Peace to the universe Love to the universe Joy to the universe Truth to the universe |
Nā Rangimarie Rose Pere
2. APOLOGIES
No apologies have been received.
3. PUBLIC COMMENT
Generally, up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.
4. Mayor's Address
Verbal address by Mayor Barry
5. Presentations
a) Presentation: Te Ara Tupua
Verbal update by the Project Manager, Waka Kotahi
b) Presentation by Moera Community House
Verbal presentation by a representative of Moera Community House
c) Presentation by Local Councillor from Greater Wellington Regional Council
Verbal presentation by Cr Quentin Duthie
d) Presentation by the Jackson Street Programme
Verbal presentation by Hellen Swales, Coordinator of the Jackson Street Programme
e) Presentation by Council’s Parks Planner: Draft Biodiversity Initiative
f) Presentation by Council’s Traffic Engineering Manager and the Transport Project Manager: Jackson Street cycleway update
6. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
7. Minutes
Meeting minutes Petone Community Board, 5 December 2022 9
8. Report referred for Board input before being REFERRED TO COUNCIL’S INFRASTRUCTURE AND REGULATORY COMMITTEE
School Speed Zones - Petone Community Board Area
Report No. PCB2023/1/9 by the Road Safety Coordinator 29
9. Schedule of Ordinary Meetings for 2023
Report No. PCB2023/1/10 by the Senior Democracy Advisor 60
10. Appointments to the Pito-one Projects Steering Group
Memorandum dated 24 January 2023 by the Democracy Advisor 69
11. Amendments to Hutt City Council Standing Orders
Report No. PCB2023/1/12 by the Senior Democracy Advisor 71
12. Democracy Advisor's Report
Report No. PCB2023/1/14 by the Democracy Advisor 176
13. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.
Judy Randall
DEMOCRACY ADVISOR
11 5 December 2022
Poari Hapori o Pito-one | Petone Community Board
Minutes of the inaugural meeting held in the
Petone Library, 7 Britannia Street, Petone on
Monday 5 December 2022 commencing at 6.00pm
PRESENT: M Fisher (Chair) S Freeman
M Henderson S Kuresa
M Roberts K Yung (Deputy Chair)
Deputy Mayor T Lewis
IN ATTENDANCE: Mayor C Barry (part meeting)
A Blackshaw, Director of Neighbourhoods and Communities
J Kingsbury, Head of Transport
B Hu, Traffic Engineering Manager
K Thaw, Road Safety Coordinator
J Zhang, Transport Project Manager
T Wilkinson, Community Funding and Contracts Advisor
K Stannard, Head of Democratic Services (part meeting)
K Davey, Democracy Advisor
PUBLIC BUSINESS
1. HE MIHI
Aio ki te Aorangi Aroha
ki te Aorangi
Koa ki te Aorangi
Pono ki te Aorangi
2. APOLOGIES
There were no apologies.
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3. |
Mayor's Statement Mayor Barry spoke to his statement attached as pages 8-9 to the minutes.
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4. |
Statutory Declarations |
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Mayor Barry invited the board members to come forward to read their declarations.
Mike Fisher, Sheree Freeman, Mike Henderson, Semi Kuresa, Matt Roberts and Karen Yung made the statutory declarations required by Clause 14, Schedule 7 of the Local Government Act 2002, which were witnessed by Mayor Barry, attached as pages 10-15 to the minutes.
Deputy Mayor Tui Lewis made her declaration which was witnessed by Mayor Barry attached as page 16. |
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5. |
Election of Chair and Deputy Chair |
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a) System of Voting |
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Resolved: (Mayor Barry/K Yung) Minute No. PCB 22501 “That System B contained in Clause 25, Schedule 7 of the Local Government Act 2002 be adopted as the system of voting for the election of the Chair and Deputy Chair, requiring the persons elected to receive the votes of a majority of the members present and voting.” |
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b) Election of Chair |
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Mayor Barry called for nominations for the Chair of the Petone Community Board. S Freeman nominated M Fisher for the position of Chair and M Henderson seconded the motion. Mayor Barry called for any other nominations and as there were none he put the motion.
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Resolved: (S Freeman/M Henderson) Minute No. PCB 22502 “That Mike Fisher be elected as Chair of the Petone Community Board.” |
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c) Election of Deputy Chair |
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M Fisher assumed the Chair for the remainder of the meeting. The Chair called for nominations for the Deputy Chair of the Petone Community Board. M Henderson nominated K Yung for the position of Deputy Chair and S Freeman seconded the motion. The Chair called for any other nominations and as there were none he put the motion.
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Resolved: (M Henderson/ S Freeman) Minute No. PCB 22503 “That Karen Yung be elected Deputy Chair of the Petone Community Board.” |
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6. |
Statutory Briefing (22/2467) Report No. PCB2022/5/213 by the Solicitor |
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Resolved: (M Fisher/M Henderson) Minute No. PCB 22504 “That the Board notes the legislative provisions affecting members.” |
7. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
7a. MAJOR ITEM NOT ON THE AGENDA
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Resolved: (M Fisher/Deputy Mayor Lewis) Minute No. PCB 22505
“In terms of Standing Order 10.12, the Board:
(1) notes that the matter of the community engagement fund applications of the Moera Community House, Salvation Army Petone and Asthma New Zealand were not listed on the agenda because, although the applications were submitted before the close-off date, they were not available at the time the agenda was published; (2) agrees to discuss the applications at this meeting due to decisions being required by 8 December 2022.” |
8. CONFLICT OF INTEREST DECLARATIONS
M Henderson declared a conflict of interest in relation to any items relating to the Seaview area.
M Roberts, S Freeman and K Yung declared conflicts of interest in relation to Item 10 application to the community engagement fund from the Moera Community House.
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9. |
Interim Community Board Delegations (22/2572) Memorandum dated 28 November 2022 by the Democracy Advisor |
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Resolved: (M Fisher/K Yung) Minute No. PCB 22506 “That the Board:
(1) notes the interim delegations to community boards as approved by Council and attached as Appendix 2 to the report; and
(2) notes that the delegations will be reviewed for consideration by Council at its meeting to be held in March 2023 in consultation with the community boards in late 2022 and early in 2023, with the objective of having amended delegations in place by the end of March 2023.” |
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10. |
Petone Community Board Community Engagement Fund (22/2571) Report No. PCB2022/5/214 by the Community Advisor Funding and Community Contracts |
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Speaking under public comment, K Yung read out a public statement on behalf of Anita Martel from the Petone Baptist Church attached as page 17 to the minutes. The Community Funding and Contracts Advisor (CFC Advisor) elaborated on the report. She said that this was the first round of funding for the 2022/2023 financial year. She advised that all the applications, including the items being considered as major items not on the agenda, had been received by the close-off date. In response to questions from a member, the CFC Advisor noted that the Petone Baptist Church had already held its event and this would require the Board’s retrospective agreement. She confirmed that applications for the fund had opened on 14 October 2022. She advised Asthma New Zealand did not say how the “spacers” would be distributed and if there would be direct contact with the Pacifika community. She said Asthma New Zealand was advised of other funding opportunities such as the Mouri Ora Fund. The Chair said the Board needed to check the eligibility criteria as the Asthma New Zealand application could be a duplicate of services already provided. He suggested Asthma New Zealand may want to consider applying for funds at the next round of funding closer to winter. The Chair noted that the Salvation Army application covered multiple events and lacked detail on where the money would be spent. The CFC Advisor confirmed that other funding options were also available to them. In response to a question from a member, the Chair confirmed the Board would promote contact with all community groups including Māori and Pacifika. In response to a question from a member, the CFC Advisor acknowledged that the application process could be made simpler, and encouraged the development of relationships with applicants. She advised that the next funding round was in June 2023. |
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The motion was taken in parts. All parts were declared CARRIED on the voices. |
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Resolved: (M Fisher/Deputy Mayor Lewis) Minute No. PCB 22507 “That the Board: (1) notes the Community Boards Delegations, Guidelines and Criteria 2020-2023 for the Community Engagement Fund attached as pages 2-3 of the agenda; (2) notes that this is the first round of funding through the Community Engagement Fund 2022-2023 for the Petone Community Board; (3) notes the Community Engagement Fund closed on Monday 14 October 2022 and four applications were received; (4) agrees that the applications received under the Community Engagement Fund were considered according to the merits of the application criteria and priorities of the fund; and (5) agrees that the organisations granted funding will be required to attend a meeting of the Petone Community Board once the event/activity has been completed.”
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Resolved: (M Fisher/Deputy Mayor Lewis) Minute No. PCB 22508 “That the Board approves the application from Petone Baptist Church for $378.28 towards the hosting of a free Christmas event in retrospect.”
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M Roberts, S Freeman and K Yung declared conflicts of interest and did not participate in discussion or voting on the matter. Resolved: (M Fisher/M Henderson) Minute No. PCB 22509 “That the Board approves the application from Moera Community House for $616.00 towards their community newsletter for February and May 2023.”
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Resolved: (M Fisher/M Roberts) Minute No. PCB 22510 “That the Board approves the application from Petone Salvation Army for $1,300.00 towards the hosting of community events (5 major events and 3 minor events).”
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Resolved: (M Fisher/Deputy Mayor Lewis) Minute No. PCB 22511 “That the Board declines the application from Asthma New Zealand for the reason that the application does not fully meet the criteria for this fund, noting that there are pathways and funding available to Asthma New Zealand and they would be provided advice on how to apply for future funding.”
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11. |
Democracy Advisor's Report (22/2469) Report No. PCB2022/5/15 by the Democracy Advisor |
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The Chair suggested that for future Board meetings, the venue be alternated. It was noted by Deputy Mayor Lewis that this had been trialed previously and historically the current venue had been a more successful venue. Members agreed to discuss alternating the venue at the next meeting on 13 February 2023. |
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Resolved: (M Fisher/K Yung) Minute No. PCB 22512 “That the Board: (1) notes and receives the report; (2) agrees the start times for its 2023 meetings will be at 6.30 pm; (3) agrees to hold an ordinary Board meeting in the Petone Library, 7 Britannia Street, Petone on Monday, 13 February 2023 commencing at 6.30pm, and alternative meeting venues will be discussed at this meeting; (4) notes that the full schedule of meetings for 2023 will be reported to the first Board meeting in 2023; (5) notes that the Chair will set dates for informal meetings of the Board as the need arises; (6) agrees there will be no formal catering requirements for its 2023 meetings; (7) agrees the advertisement requirements for its 2023 meetings will be the Hutt News, and Council website, the budget and other advertising options (eg. Facebook) will be discussed at its next ordinary meeting on 13 February 2023; (8) agrees that presentations from the Jackson Street Programme and Greater Wellington Regional Council will be standard items of business on its agenda for its meetings; (9) notes that any requests for external appointments be considered in early 2023; and (10) agrees to purchase a double stall at the Petone Rotary Fair to be held in February 2023, at a cost of $260.00.” |
12. Information Items
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School Speed Zones/ Petone (22/2580) Memorandum dated 28 November 2022 by the Road Safety Coordinator |
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The Traffic Engineering Manager elaborated on the report. He tabled a copy of a letter sent to residents attached as pages 18-20 to the minutes. In response to questions from a member, the Traffic Engineering Manager confirmed that this consultation was only for the areas identified in the report. He said the city-wide speed review would cover other areas, specifically those near schools, early childhood facilities, and other vulnerable areas. He confirmed that Waka Kotahi had requested the areas around schools be prioritised. In response to questions from a member, the Traffic Engineering Manager said the reduction of speed zones to 30km was unlikely to cause further congestion. He confirmed that some of the proposed zones were on bus routes and were unlikely to impact commuters. He advised that in some streets the proposed 30km zone would be permanent and in other areas (arterial routes) there would be variable 30km zones in effect at school pick-up and drop-off times. The Head of Transport confirmed government’s Road to Zero strategy required the introduction of speed zones around schools by 2027. He said other consultations underway were the City Wide Speed review and Waka Kotahi’s Ngauranga to Featherston SH2 speed review. The Traffic Engineering Manager confirmed that this consultation was on speed around schools and that other projects were looking at walking and cycling and working alongside the school community on road safety. Engineering interventions included speed humps, road markings, surface improvements, design, and other measures and all options would be considered. |
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Resolved: (M Fisher/M Roberts) Minute No. PCB 22513 “That the Board receives and notes the information.”
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13. QUESTIONS
There were no questions
There being no further business the Chair declared the meeting closed at 7.11 pm.
M Fisher
CHAIR
CONFIRMED as a true and correct record
Dated this 13th day of February 2023
December 2022 – Community Board Statement
Mihi
Kia ora tatou
Tonight, is a truly special occasion, and it’s my privilege to officially welcome you all to your roles, particularly those of you serving your first term.
Twelve years ago, I was sitting where you are now, being inaugurated onto the Wainuiomata Community Board. I know what an honour it is to serve your local community and the difference you can make. As we face significant challenges across our city and in our communities, I encourage you to be bold and put your community and people at the heart of everything you do.
As our city’s population continues to grow and become more diverse, decision-making and engagement at the community level is increasingly important. Ensuring our communities have a voice is crucial, and that’s what makes the role of our Community Boards so important.
We all want Lower Hutt to be a city where everyone can thrive, and as the representatives and advocates of our communities, we can create the changes our people expect and want to see.
While we’re still fresh into the new term, I’m really proud of what we’ve been able to achieve so far. We’ve kept the momentum going, and have many projects on the go, and opportunities in sight to transform and add so much value to our city.
RiverLink’s on our doorstep, and the recent announcement of a Jobs and Skills hub based here in Lower Hutt is a major win for our city and our people. Not only will it help boost workforce capability to deliver RiverLink and other major infrastructure projects in our city, it will also open career pathways for many of our young people across our communities.
This comes hot on the heels of our successful IAF application of $98m into vital water upgrades on our valley floor, which will address concerns about the capacity of our infrastructure and unlock the housing potential of Riverlink.
There is also a number of exciting opportunities and projects in our communities underway too.
Petone
Work is progressing well with plans to create walking and cycling connections between Jackson Street and the Esplanade. The concept design of the connections has now been completed, and consultation with key stakeholders has taken place. Materials are now being prepared for public consultation in early 2023, which will take into consideration comments and feedback from stakeholders. Construction is planned for Quarter 3 of 2023, pending consultation feedback and Council approval.
An engineer's report is due to go to Council early next year looking at options and costs.
Conclusion
Of course, we’re not without challenges. This last winter put our city’s resilience to the test, and with extreme weather events forecast to become more frequent, it’s clear we need to act and plan now for the future. Planning for growth and investing to improve the resilience of our infrastructure – particularly our three waters network - will be ongoing priorities.
Also, this triennium, Council is required, under the Local Electoral Act, to undertake a representation review. The purpose of the review is to ensure there’s fair representation of the community across all wards, community subdivisions and constituencies.
Council staff are currently preparing the documentation and processes for this, and we can expect to be briefed on what this looks like early next year, prior to a draft proposal going out to public consultation in the second half of the year.
So, there’s much to do, and I look forward to collectively to serving our communities and getting the best outcomes for the well-being of our people.
10. Petone Community Board Community Engagement Fund
Anita Martel, Petone Baptist Church.
"Apologies I can’t be there but we would love to thank and acknowledge the Petone Community Board for their financial help. We love putting Christmas in Bethlehem on for the community and we love that families come year after year to experience our event. Thank you Petone Community Board"
Dear resident
The new Land Transport Rule from Te Manato Waka Ministry of Transport, entitled: 'Setting of Speed Limits 2022' requires road controlling authorities such as Hutt City Council to reduce speed limits (either fixed or variable) to 30 km/hr in school zones.
In Lower Hutt school zones, there were over 4,000 traffic incidents recorded in the last five years according to Waka Kotahi's Crash Analysis System (CAS), and speed remains the primary factor in determining the impact of the crashes.
Following a review of your area, we are recommending the roads highlighted below as school zones with a speed limit change to 30km/h fixed or variable (50km/h outside school times). The illustration below shows your local school and neighbouring streets with the new speed limits.
The new Land Transport rule requires us to make these changes, however, we want to hear from you regarding any streets you think should be included in these school zones that aren't currently so we can consider them,
please email us at roadsafety@huttcity.govt.nz.
We look forward to hearing from you with the last date for feedback on 15/02/2023.
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Bob Hu
Traffic Engineering Manager
1 13 February 2023
19 January 2023
File: ( )
Report no: PCB2023/1/9
School Speed Zones - Petone Community Board Area
Purpose of Report
1. The purpose of this report is to seek the Board’s endorsement on the proposed speed limit changes around schools in the Petone Community Board area. These schools are: Petone Central, Sacred Heart, Korokoro, Wilford, Randwick, Our Lady Rosary and Gracefield.
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Recommendations That the Board: (1) receives the information; (2) recommends to the Infrastructure and Regulatory Committee the proposed changes in speed limits around school areas as shown in the report; and (3) notes that the above recommendation would not take effect until it has been approved by the Infrastructure and Regulatory Committee, rectified by Council and Traffic Control Devices have been installed that evidence the changes. For the following reasons - improved safety and accessibility around the schools and more travel mode choices for students, parents, and teachers. |
Background
2. The
new Land Transport Rule: Setting of
Speed Limits 2022 (the Rule) came into force on 19 May 2022.
3. The Rule enables a new process to support
road controlling authorities with setting new speed limits and takes a
whole-of-network approach where decisions about safety-related infrastructure
improvements, speed limit changes and safety camera placement are made
together.
4. It also supports the transition to slower
speeds around schools to improve safety and encourage more people to use active
modes of transport for their journeys to and from school.
5. While the proposed changes have a heavy
focus on roads in school areas through which most students usually travel to
and from school, officers also look at other roads in the area which would
better suit 30km/h speed limits, such as narrow local roads as well as
urban/suburban roads with high pedestrian demands.
6. Officers carried out speed reviews around
school areas and consulted with schools and residents in the proposed areas for
feedback and to help officers decide on (a) which streets are to be included
and (b) whether fixed or variable speed limits are more suitable for those
streets (See Appendix 1 to the report). Feedback has been received from several
residents and officers are incorporating all the feedback into the proposed
changes.
7. The criteria on deciding which streets to be included as well as between fixed and variable speed limits are as below.
a. Officers used a 100m buffer zone around the schools and included all the streets in the buffer zone in the programme.
b. The road stretches in the buffer zone are extended if the remaining segment is shorter than 500m.
c. Officers also consider other factors such as the presence of facilities such as shops and cafes and include those streets in the zone where appropriate.
d. Among the streets included, variable speed limits are proposed for most Uurban connector roads with high movement function.
e. For other roads, officers propose streets to have 30km/h fixed speed limits if the current operating speeds on those streets are at or below 30km/h.
f. For streets and roads where the average speed is higher than 30km/h, we have looked at the traffic volumes of the streets.
g. Streets
with high traffic volumes (above 8,000 Vehicles per day) are recommended to
have variable speed limits while streets with low traffic volumes (low movement
function) are recommended to have fixed 30km speed limits with the addition of
infrastructure to help people drive at 30km/h speed limits.
8. The input from residents and schools is incorporated into proposed school zones to (a) add or remove some streets, and (b) help decide variable and fixed speed limits in the final proposed changes.
Discussion
10. The start and end points described on the maps in this report are rough estimates only. When building the speed limit signs, those points may need slight adjustments to ensure optimum visibility ideal for the roads’ characteristics, such as width, curvature, presence of intersections etc.
11. Using feedback from the public, changes were made to the original proposed resolution in Appendix 1 to the report.
12. The proposed resolution for schools in the Petone Community Board area is as follows.
a. Petone Central and Sacred Heart Schools zone
_____ 30km/h fixed speed limits
b. Wilford School zone
_____ 30km/h fixed speed limits
_____ 30km/h fixed speed limits with Engineering Interventions
c. Korokoro School zone
_____ 30km/h fixed speed limits
d. Our Lady of the Rosary School and Gracefield School zones
_____ 30km/h fixed speed limits
_____ 30km/h variable speed limits
_____ 30km/h fixed speed limits with Engineering Interventions
e. Randwick School zone
_____ 30km/h fixed speed limits
_____ 30km/h variable speed limits
Options
13. The Board’s options include:
a. endorse the proposed changes.
b. recommend changes to the proposed speed limits: Whether certain streets should be included/removed and whether certain streets should have fixed or variable speed limits.
14. Officers recommend option (a) above to provide safety and accessibility around the schools.
Climate Change Impact Considerations
15. The matters addressed in this report have been considered by the process set out in Council’s Climate Change Considerations Guide.
Consultation
17. In the Petone Community Board area at the time of writing this report, a total of 20 feedback responses have been received with 17 supporting the changes, 1 neutral and 2 against (See Appendix 2 to the report).
Legal Considerations
Financial Considerations
19. These changes can be and will be funded from Council’s 2022/23 transport budgets.
|
No. |
Title |
Page |
|
1⇩ |
Appendix 1: School speed zones resident letter |
37 |
|
2⇩ |
Appendix 2: School speed zones feedback |
47 |
Author: Kent Thaw
Road Safety Coordinator
Reviewed By: Bob Hu
Traffic Engineering Manager
Approved By: Jon Kingsbury
Head of Transport
1 13 February 2023
20 January 2023
File: ( )
Report no: PCB2023/1/10
Schedule of Ordinary Meetings for 2023
|
That the Board: (1) approves the ordinary meeting dates for 2023 in respect of its own meetings, attached as Appendix 2 to the report; (2) notes that the Board Chair will set the dates for informal get-togethers of the Board as the need arises; and (3) delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time, or venue of a meeting, or cancel a meeting, should circumstances require this. |
Purpose
1. To seek the Board’s approval for a schedule of ordinary meetings for the period February 2023 to November 2023.
2. Part 7 of the Local Government Official Information and Meetings Act 1987 and Clause 19 Schedule 7 of the Local Government Act 2002 requires a local authority to hold meetings at the times and places that it appoints. If the local authority adopts a schedule of meetings, the schedule may cover any future period that the local authority considers appropriate.
3. Meetings must be conducted in accordance with Part 7 of the Local Government Official Information and Meetings Act 1987.
Discussion
4. The attached report (Appendix 1) was considered by Council at its meeting held on 20 December 2022.
5. Council adopted the recommendations contained in the report with no amendments.
6. The proposed meeting schedules allow for reports to be considered by the appropriate committees, subcommittees, community boards and community funding panels.
7. The schedule of meetings for 2023 is attached as Appendix 2 to the report.
Next Action
8. Once the Board has approved its own meetings, the meetings will be publicly notified in accordance with legislation.
|
No. |
Title |
Page |
|
1⇩ |
2023 Meeting Schedule report to Council - 20 December 2022 |
62 |
|
2⇩ |
2023 Meeting Schedule |
67 |
Author: Kate Glanville
Senior Democracy Advisor
Approved By: Kathryn Stannard
Head of Democratic Services
TO: Chair and Members
Petone Community Board
FROM: Judy Randall
DATE: 24 January 2023
SUBJECT: Appointments to the Pito-one Projects Steering Group
|
That the Board
(1) receives and notes the information; and
(2) agrees to nominate and appoint two representatives to the Project Board, Pito-one Projects Steering Group for the 2022-2025 triennium. |
1. The purpose of the memorandum is to approve the appointment of two representatives to the Project Board, Pito-one Projects Steering Group.
2. Council, at its meeting held on 20 December 2022, adopted its terms of reference and delegations of Hutt City Council for the 2022-2025 triennium which included the establishment of the Pito-one Projects Steering Group.
3. The terms of reference for the Pito-one Projects Steering Group made provision for two Petone Community Board representatives to be appointed to the Project Board.
Pito-one Projects Steering Group
4. The role of the Pito-one Projects Steering Group is:
Phase 1
Scope overall Petone Project and recommend brief (alignment of projects, opportunity, community engagement) to Komiti Hapori Ahurea me ngā Rangapū | Communities, Culture and Partnerships Committee/Council for approval.
Phase 2
Provide input, advice and guidance on Capital Projects over $2M (which report to the Major Projects Steering Group).
Oversee the programme of work in Part Two, reporting and making recommendations to relevant committees.
Provide advice on the alignment of all other capital works in Petone to the overall objectives of this project.
There are no appendices for this Memorandum.
Author: Judy Randall
Democracy Advisor
Approved By: Kathryn Stannard
Head of Democratic Services
1 13 February 2023
25 January 2023
File: ( )
Report no: PCB2023/1/12
Amendments to Hutt City Council Standing Orders
Purpose of Report
1. This report aims to seek amendments to Hutt City Council Standing Orders for the conduct of meetings for use throughout the current triennium.
|
It is recommended that the Board: (1) receives the information contained in the report; (2) notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders; and (3) adopts the amendments to the Hutt City Council’s Standing Orders, attached as Appendix 1 to the report, for use throughout the 2022-2025 triennium. |
Background
2. Section 51 of the Local Government Act 2002 (LGA) expressly provides that a Community Board is not a local authority nor a Council committee, but an incorporated body. The role of the Community Board is primarily to represent, and act as an advocate for, the interests of its community. Its powers are those delegated to it by Council.
3. Although Community Boards do not form part of a council, certain provisions of the LGA relating to councils (contained in Schedule 7 of the LGA) are expressed to apply equally to Community Boards “with all necessary modifications as if they were local authorities”.
4. In particular, clause 27(1) of Schedule 7 states that “a local authority must adopt a set of standing orders for the conduct of its meetings and those of its committees.”
5. Standing Orders require the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders.
Discussion
6. On 26 May 2020 Council adopted amendments to its current Standing Orders. The Standing Orders are based on the Local Government New Zealand (LGNZ) Territorial Authority Standing Orders and include Standing Orders specific to Hutt City Council, including those relating to Mana Whenua and Taura Here, which are covered in Memoranda of Understanding with these partners.
7. The previous Community Boards adopted the amendments to these Standing Orders in June 2020.
8. LGNZ has updated its Territorial Authority Standing Orders to address several administrative amendments to improve wording, grammar and punctuation, and correct any minor errors. Several other wording changes have been made, outlined in the table of paragraph 5 of Appendix 2, the report presented to Council on 22 November 2022.
9. Officers had highlighted support or requiring Council’s guidance for the amendments to Standing Orders in a few areas, and these are outlined in the table of paragraph 5 of Appendix 2 to the report.
10. On 22 November 2022 Council adopted the amendments to Council’s Standing Orders attached as Appendix 1 to the report, including the above amendments. These amendments generally improve the overall quality and readability of the document and have no impact on Community Boards.
11. The Standing Orders comprise constitutional and legislative matters as well as meeting procedures. A few rules address the sections of the Local Government Act 2002, Local Government Official Information and Meetings Act 1987 and other Acts of Parliament that are relevant to the conduct of meetings, and therefore contain mandatory provisions.
12. While it is legally possible for a Board to develop its own Standing Orders, from a practical point of view the Board should adopt the amendments to Council’s Standing Orders to achieve an element of consistency across all meetings throughout Council’s meeting cycles.
Climate Change Impact and Considerations
13. Climate change considerations are not considered relevant to this report, which deals with an administrative matter.
Consultation
14. No consultation is required on this matter. The adoption of amendments to Standing Orders for use at meetings is a matter to be determined by the provisions of the LGA.
15. The amended Standing Orders will be made available on Council’s website and copies will be provided to all elected members. The amended Standing Orders will also be included in Council’s local governance statement.
Legal Considerations
16. The adoption (including amendments) of Standing Orders requires in every case a vote of not less than 75% of the members present. The appendices, as an attachment to the Standing Orders, do not require a vote of 75% of the members present, but rather a majority vote.
Financial Considerations
17. There are no financial considerations in respect of the adoption of amendments to the Standing Orders.
|
No. |
Title |
Page |
|
1⇩ |
Appendix 1: Hutt City Council Standing Orders 2022-2025 |
74 |
|
2⇩ |
Appendix 2: Standing Orders report to Council - 22 November 2022 |
171 |
Author: Kate Glanville
Senior Democracy Advisor
Reviewed By: Kathryn Stannard
Head of Democratic Services
Approved By: Jarred Griffiths
Director Strategy and Engagement
19 January 2023
File: ( )
Report no: PCB2023/1/14
Democracy Advisor's Report
Purpose of Report
1. The primary purpose of the report is for the Board to be informed of and consider items of interest.
|
That the Board: (1) notes and receives
the report; (2) determines meeting venue arrangements for the current triennium; and
(3) determines advertising arrangements and an advertising budget for the current triennium. |
Consultation and community engagement
Managing stormwater to reduce pollution
2. Wellington Water Limited is changing the way it manages stormwater and wastewater networks on behalf of councils, focusing on removing contamination at the source and planning improvements at a suburb or neighbourhood level. It is collecting feedback on the draft Stormwater Management Strategy until 28 February 2023: https://www.wellingtonwater.co.nz/projects/sms/
Asset Review
3. During February and March 2023 Council will be undertaking community engagement to inform work underway around built and green assets. This includes the Assets Review and Policy, the development of a Reserves Contribution Investment Strategy and Te Mahere Tupu – the Urban Growth Strategy.
The city is growing and changing and the needs and wants of the community are also changing. This is the start of a conversation on Council-owned spaces and places to understand what people use most in their neighbourhood and city-wide, what they value most, what they think is missing, or what they would like more of.
Engagement will take place in several ways from early February 2023, including physical maps for people to add notes to in our eight neighbourhood hubs, posters in the community, online opportunities and facilitated sessions at other venues and events.
Meeting venues for 2022 – 2025 triennium
4. At its meeting on 5 December 2022 the Board agreed to discuss alternating meeting venues for the current triennium at this meeting of the Board. The Board is asked to consider meeting venue arrangements for the current triennium.
Advertising options
5. At its meeting on 5 December 2022 the Board agreed to discuss additional advertising options and its advertising budget for the current triennium at this meeting of the Board. The Board is asked to consider advertising options and an advertising budget for the current triennium.
Petone Wharf
6. Work has been continuing to investigate three options for the rebuild of Petone Wharf. In deliberations for the 2023/24 Annual Plan, Council has been considering re-phasing the project to help manage current financial pressures. The Board Chair and Deputy have been part of these discussions.
Petone and Moera Libraries
7. Work is progressing on the refurbishment of Moera Library and the detailed design and costing are expected to be completed by March/April 2023. Work on Petone Library is now being progressed as part of a broader proposed ‘Petone Project’ which aims to bring together all major capital projects happening in Petone into one programme of work for better coordination and alignment. Further information on this project will be provided at the Board’s meeting on 17 April 2023.
Barber Grove to Seaview Wastewater Treatment Plant Duplication project
8. Work on the Barber Grove to Seaview Wastewater Treatment Plant Duplication project recommenced on 9 January 2023 after the Christmas break. An update on the project’s recent developments and what’s coming up over the next three months follows.
9. Recent work on Barber Grove:
· Established the large green tunnelling plant within the Seaview roundabout.
· Continuation of drainage installation and creating entry pits around Waiwhetū Stream and Hutt Park.
· Relocation of Watermain on Seaview Road.
· Preparation works at both treatment plants for ‘hot tapping’ to be undertaken mid-February.
· Slip lining (hauling) the new PE pipe within the newly installed tunnel, ongoing.
· Pipe ramming completed on first section of the pipe at Barber Grove and drainage installation progressed.
10. Work coming up:
· TBM (tunnel boring machine) is to be launched into the Seaview roundabout for a final drive towards Pirie Crescent, late-February 2023.
· New connections at both Seaview and Barber Grove WWTPs to be fitted in mid-February (otherwise known as ‘hot-tapping’).
· The second section of pipe on Barber Grove is to be installed from 13 February (12m long trench across stakeholder accesses) – works to take approximately four weeks.
· Continuation of drainage installation and creating entry pits around Waiwhetū Stream and Hutt Park.
· A section of Seaview Road will be a one-way system to be installed with an estimated starting date of 20 February 2023. Northbound (Petone bound) traffic is to be detoured via Port Road for approximately four weeks.
11. Timeframe update:
|
January to March 2023 |
Complete connections to the pump station, trenching and laying the new pipe within Barber Grove |
|
January to April 2023 |
Continue laying pipe along Seaview Road and between Streams |
|
February to April 2023 |
Start and complete the final tunnelling drive from the Seaview Road roundabout toward Pirie Cres |
|
April 2023 |
Tunnelling complete! We say farewell and thank you to our mTBM, Te Rū Tiokaoka |
|
April to May 2023 |
Working on the final connections and commissioning into the Seaview Wastewater Treatment Plant |
|
April to May 2023 |
Final surfacing works carried out in construction areas |
|
May and June 2023 |
Final landscaping of construction areas and reinstatement of the Lightwing Sculpture within the Seaview Road roundabout |
|
June 2023 |
Project completed! |
12. The next project update will be ready for public release in late February on the Wellington Water Limited website: https://www.wellingtonwater.co.nz/projects/the-barber-grove-to-seaview-wastewater-treatment-plant-pipe-duplication-project/
2022/2023 Miscellaneous Administration and Training Budgets
13. The following is the Board’s expenditure as of 31 January 2023.
|
|
Miscellaneous Administration |
Training |
|
Budget |
$5,000.00 |
$3,000.00 |
|
Expenditure |
$486.87 |
$0.00 |
|
BALANCE |
$4,513.13 |
$3,000.00 |
14. The detailed expenditure is attached as Appendix 1 to the report.
|
No. |
Title |
Page |
|
1⇩ |
Appendix 1: Expenditure to January 2023 |
181 |
Author: Judy Randall
Democracy Advisor
Approved By: Kathryn Stannard
Head of Democratic Services
