1                                   22 November 2022

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 22 November 2022 commencing at 2.00pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr G Barratt (until 4.53pm)

Cr J Briggs

 

Cr K Brown

Cr B Dyer (until 4.43pm)

 

Cr S Edwards

Cr A Mitchell

 

Cr K Morgan

Cr C Parkin

 

Cr N Shaw

Cr T Stallinger

 

Cr G Tupou

 

 

APOLOGIES:                   There were no apologies.

 

IN ATTENDANCE:         J Miller, Chief Executive

A Blackshaw, Director Neighbourhoods and Communities

A Geddes, Director Environment and Sustainability

K Puketapu-Dentice, Director Economy and Development  (via audio-visual link)

J Livschitz, Group Chief Financial Officer

D Nunnian, Manager Financial Strategy and Planning (via audio-visual link) (part meeting)

B Hodgins, Strategy Advisor (part meeting)

J Kingsbury, Head of Transport

M Jennings, Kaitatari Tumuaki Māori (via audio-visual link) (part meeting)

B Hu, Traffic Engineering Manager (part meeting)

F Thompson, Senior Communications Advisor

K Stannard, Head of Democratic Services

K Glanville, Senior Democracy Advisor

K Davey, Democracy Advisor

A Doornebosch, Democracy Advisor (part meeting)

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga      

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with
 a sharpened air. 

A touch of frost, a promise of a
glorious day.

 

2.       APOLOGIES

 There were no apologies.  

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

4.

Mayoral Statement

Mayor Barry spoke to his statement attached on pages 21-22 to the minutes.

 

5.

Chief Executive's Statement

The Chief Executive spoke to her statement attached on pages 23-26 to the minutes.

 

6.       CONFLICT OF INTEREST DECLARATIONS

         There was no conflict of interest declarations.

7.       Minutes

Resolved:            (Mayor Barry/Cr Briggs)                                   Minute No. C 22501(2)

“That the minutes of the meeting of the Hutt City Council held on Wednesday, 26 October 2022, be confirmed as a true and correct record.”

  

8.

Draft Annual Plan 2023-24 (22/2361)

Report No. HCC2022/5/211 by the Manager of Financial Strategy and Planning

 

The Group Chief Financial Officer elaborated on the report. A copy of the presentation is attached as pages 27-33 to the minutes.

The Chief Executive advised that even with the reprioritisation of projects and budgets, it was unlikely that Council would still meet the proposed rates increase of 5.9%. 

In response to questions from members, the Group Chief Financial Officer advised that officers would continue to monitor the environment and track any cost escalations to inform Council. She said that while a review of Council’s operating costs was not specifically mentioned in the Annual Plan it was a core part of the Annual Plan.  She commented the proposed Annual Plan consultation process looked at the funding changes and not changing the work programme.  She confirmed that information on renewal budgets and contracts regarding core services would be considered by the Long Term Plan/Annual Plan Subcommittee meeting on 20 December 2022.

In response to questions from members, the Chief Executive advised that there would be an increase in the cost of employees. She said a proposed pay increase from 2.5% to 5% for one year only and was not an across-the-board pay rise. She stated this was to cover the increased costs for new employees and the need to recruit over the salary mid-point, maintain the living wage and relativity to the living wage for other grades.  She noted that Council was unable to compete with the close proximity to Wellington city and central government.  She confirmed the 5% pay increase maintained Council’s commitment to the living wage.

In response to a question from a member, the Chief Executive advised the briefing on
7 December 2022 would include information on the base budget review.  She said the briefing would highlight any potential pause or delay to projects.

In response to questions from members, the Group Chief Financial Officer said the preference was to maintain the current financial strategy principles.  She acknowledged this will be difficult to achieve in the current environment while balancing the four areas of the principles.  She said there needed to be a long-term view looking at funding solutions, being prudent and leaving enough headroom. She confirmed a detailed report with revaluation numbers and scenarios, including suburb by suburb, would be considered by the Long Term Plan/Annual Plan Subcommittee meeting on 20 December 2022.

In response to a question from a member, the Chief Executive advised that it was unlikely there would be an option that ticked all the boxes of Council’s Financial Strategy.  She said there was a need to identify which principles were given effect.

Cr Brown suggested that the Annual Plan tells the story of the current landscape.  Cr Barratt agreed with Cr Brown’s comments.  Cr Barratt said the story needed to be written in plain language.

Deputy Mayor Lewis noted the importance of having a lens across the whole city and having a clear citywide vision. She said this would assist in assessing which projects could be stopped/paused.

Mayor Barry asked officers to consider what projects/work was needed.  He said it was important to consider this alongside the issue of co-funding a project.

In response to a question from a member, the Group Chief Financial Officer said she would report back on the infrastructure growth fund and its impact on Council’s infrastructure funding.

The Chief Executive noted that 20% of the city’s water pipes were in very poor condition and 35% in a poor condition.  She noted that work would take 30 years to replace the water pipes.

In response to questions from members, the Group Chief Financial Officer advised modelling on the removal of the three waters from Council had been undertaken.  She said the modelling was based on assumptions and would be included in the consultation in early 2023. She noted that officers had not carried out detailed work on what would happen if water assets were moved to the new water entity. She said this would be addressed in the Long Term Plan.

Cr Parkin asked that officers keep in mind emissions profiles when reviewing projects.

Mayor Barry asked that officers look at options for Council to advocate for households facing cost pressures.

The Group Chief Financial Officer agreed to look at the options.  She highlighted the rates rebates process that provided support for rate payments.

Cr Stallinger suggested that recommendation (13)(a) be reworded to better align with recommendation (13)(b).

Members noted the need to have honest and difficult conversations when considering what was realistic.

 

Resolved: (unanimous)    (Mayor Barry/Deputy Mayor Lewis)     
                                                                                                       
Minute No. C 22502(2)

“That Council:

 

(1)     notes the Long Term Plan 2021-2031 sets out Council’s strategic direction of “getting the basics right” to address the challenges that are being faced by the city and achieve the vision for Lower Hutt of a city where everyone thrives;

(2)   notes the Long Term Plan 2021-2031 focused on six key priority areas, as detailed in paragraph 4 of Report No. HCC2022/5/211 ;

(3)   notes Council’s approach taken for the Annual Plan 2022-23, being year two of the Long Term Plan 2021-2032, as detailed in Section B;

(4)   notes that there are a range of challenges and opportunities impacted by a sharp increase in inflation and costs of construction since the Long Term Plan was agreed (CPI increased 7.2% annually in the September 2022 quarter, impacting our contracts through increased cost of products and services, population growth, climate change, COVID-19 and global economy impacts), as detailed in paragraph 16;

(5)   agrees the high-level plan and approach to the Annual Plan 2023-24 as outlined in Section C and table 1 in Report No. HCC2022/5/211;

(6)   endorses the Long Term Plan 2021-2031 Financial Strategy principles, as detailed in Appendix 1 in Report No. HCC2022/5/211;

(7)   agrees that affordability of rates continues to be a key consideration in the preparation of the Draft Annual Plan 2023-24 and as such a reprioritsation is required;

(8)   notes that there are a wide range of inflationary cost pressures impacting Council operations and capital investment programme; officers are undertaking work on potential offsetting mechanisms such as non-rates funding sources, savings, rephasing and reprioritisation of work programmes;

(9)   notes that in December 2022 Council will need to either:

(a)   agree in principle to maintain the balanced budget projection to be achieved by 2028-29 in line with the Long Term Plan 2021-2031, OR

(b)   move its current projection to achieve a balanced budget to a later timeframe due to inflationary pressures and the impact on our capital investment programme;

(10) notes the recent government decision confirming an allocation to Hutt City Council of $98.9M from the Infrastructure Acceleration Fund and notes that officers will present further advice to the Council on 20 December 2022; 

(11) notes that officers are preparing budgets based on the proposed approach to the staff salary increase assumption being adjusted from 2.5% in 2023-24 to 5% per annum, as outlined in paragraphs 72 to 75 of Report No. HCC2022/5/211;

(12) agrees to the key assumptions as detailed in section E in Report No. HCC2022/5/211;

(13) notes that in December 2022 Council will need to either:

(a)   agree in principle, a higher rates revenue increase for 2023-24 than the increases set out in the Long Term Plan 2021-2031 is a 5.9% for 2023-24 together with a 1.1% growth assumption, in order to meet rising cost pressures of day-to-day activities and instructs officers to do further work on options; or

(b)   agree in principle to target a rates revenue increase in line with the Long Term Plan 2021-2031 being a 5.9% increase for 2023-24 together with a 1.1% growth assumption, refer to table 2 outlined in the officer’s report noting this will require the greatest degree of savings and reprioritisation; and

(14) notes the further direction and guidance provided to officers provided at the meeting ahead of the preparation of the Draft Annual Plan 2023-24.”

 

9.

Proposed budget changes 2022-23 (22/2419)

Report No. HCC2022/5/201 by the Manager Financial Strategy and Planning

 

The Group Chief Financial Officer elaborated on the report.

In response to questions from members,the Head of Economic and Development said budget contingencies for the Wainomata Queen Street Development were still being reviewed.  He confirmed he was comfortable there was a budget to cover the increase. He said the two engineering options and reference to “value engineering” related to the size of the deck chosen for the development.

Mayor Barry said the budget details would be provided to the Policy, Finance and Committee once the work was completed.

 

Resolved:            (Mayor Barry/Cr Dyer)                                        Minute No. C 22503(2)

“That Council:

 

(1)   notes the proposed year-end carryovers of projects from 2021-22 to 2022-23 largely due to timing differences and the impact of COVID-19;

(2)   agrees to amend the operating and capital budgets for 2022-23 as detailed in this report due to the new carryovers that have been identified, as detailed in table 1 contained within the report and Appendix 1 attached to Report No. HCC2022/5/201;

(3)   agrees to budget changes related to Wainuiomata Queen Street Development being a cost increase of $2.16M funded from contingencies in other projects across the Economy and Development Directorate, as detailed in Appendix 2 attached to Report No. HCC2022/5/201;

(4)   agrees to budget changes related to Eastern Hutt Road slips being a net cost increase of $2.73M, comprising a gross operational cost of $5.58M less assumed Waka Kotahi subsidy funding of $2.85M, as detailed in Appendix 3 attached to Report No. HCC2022/5/201; and

 (5)  agrees to budget changes related to the RiverLink project being a transfer of capital budget from 2022-23 to later years together with other minor changes, as detailed in Appendix 4 attached to Report No. HCC2022/5/201.”

 

10.

Three Waters Reform: Better Off Funding Application (22/2445)

Report No. HCC2022/5/210 by the Strategic Advisor

 

The Strategic Advisor elaborated on the report. He clarified that the money would be allocated as follows: $7.7M for Eastern Hutt Road slip resilience; $400k for Petone community facilities and alignment; and $255k for the Climate Action Campaign.

Mayor Barry advised that the ‘Petone community facilities and project alignment’ would report to the Petone Projects Steering Group (the group).  He said the group’s terms of reference would be considered by Council at its meeting on 20 December 2022.

 

Resolved:         (Mayor Barry/Cr Mitchell)                                     Minute No. C 22504(2)

“That Council:

 

(1)   notes that Council is eligible to apply for the first tranche of the government’s Three Waters Reform Better Off Funding of $8.357M;

(2)   notes that the funding is broadly targeted to support local well-being outcomes and can be operational or capital expenditure projects or activities;

(3)   notes that Hutt City Council was given an extension to 28 February 2023 to lodge its application to re-consider priorities following the impacts of severe weather events in August 2022;

(4)   agrees in principle to put forward three projects in its application for use of the funding, being:

(a)   Eastern Hutt Road Slip Resilience Project;

(b)   Climate Action Campaign; and

(c)   Petone community facilities and project alignment; and

(5)   notes that these projects will be the subject of further discussion with iwi partners before being finalised for application.”

 

11.

Proposed New Private Name: 22 Morrison Grove, Stokes Valley (22/2433)

Report No. HCC2022/5/202 by the Traffic Engineer

 

The Head of Transport elaborated on the report.

Cr Brown left the meeting at 3.41pm.

Members sought clarification about the phrase ‘Te Ara O’ and consultation undertaken with Mana Whenua and marae.

Cr Brown rejoined the meeting at 3.43pm

In response to questions from members, the Kaitatari Tumuaki Māori confirmed that marae was not included in the consultation. He said Council’s Kaupapa Here Tapanga| Naming Policy outlined the obligation to consult with Mana Whenua on street names.  He confirmed consultation with Mana Whenua had occurred. He said consultation with marae could occur for future consultations.

Members noted this could be difficult for officers to manage if there were conflicting views between Mana Whenua and marae.

Deputy Mayor Lewis said it was important to maintain the mana of the phrase ‘Te Ara O’.  She said it was usually used for people rather than things.  Members discussed the use of the phrase and asked that the policy clarify its usage.

 

Resolved:              (Mayor Barry/Cr Shaw)                                     Minute No. C 22505(2)

“That Council approves a new street name for a new private road (Road 1) shown in Appendix 1 attached to Report No. HCC2022/5/202, as Tahumate” recommended road type “Te Ara o”.”

 

For the reason that the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses for the necessary connections to be provided.

 

12.

Proposed Temporary Road Closure - Christmas Parade - Stokes Valley Rotary Christmas Parade 2022 (22/2436)

Report No. HCC2022/5/203 by the Traffic Engineer

 

The Head of Transport elaborated on the report.

In response to a question from a member, the Traffic Engineering Manager confirmed that traffic management for the event was funded by the organiser.

 

Resolved:              (Mayor Barry/Cr Morgan)                                Minute No. C 22506(2)

“That Council:

 

(1)   notes and receives the information;

(2)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause an unreasonable impact on traffic;

(3)   agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to Report No. HCC2022/5/203):

Stokes Valley Rotary Christmas Parade – 2022:
Saturday 3rd December 2022 between the hours of 12 noon to 1:00pm (attached as Appendix 1 to Report No. HCC2022/5/203):

Evans Street, Stokes Valley (entire length between Stokes Valley Road and George Street);

(4)   agrees to temporarily rescind the existing parking restrictions during the listed event, and impose (where required) a ‘No Stopping’ parking restriction on the following road:

Stokes Valley Rotary Christmas Parade – 2022:
Saturday 3rd December 2022 between the hours of 12 noon to 1:00pm (attached as Appendix 2 to Report No. HCC2022/5/203):

Evans Street, Stokes Valley (entire length between Stokes Valley Road and George Street); and

(5)   notes that access for residents and businesses along Evans Street will be managed throughout the closure period.”

For the reason that the requested road closure is deemed necessary to facilitate the safety of organisers, participants, residents and the general public.

 

13.

Ad Hoc Bus Stops Configuration Review (22/2441)

Report No. HCC2022/5/204 by the Traffic Engineer

 

The Traffic Engineering Manager elaborated on the report.

In response to questions from members, the Traffic Engineering Manager advised that multiple consultation processes had occurred for bus stop 8964 – Wellington Road, Wainuiomata  He said the proposed changes to bus stop 8964 were agreed to following consultation with the Wainuiomata Community Board.   He noted the changes were similar to the original proposal with minor changes to the exit taper.  He confirmed that officers had communicated the proposed changes to affected parties.

In response to questions from members, the Traffic Engineering Manager confirmed that the proposed changes were Council funded.  He noted the cost was minimal and ensured consistency.  He said the changes were required due to private developments and alterations to driveways. He confirmed the proposed changes to the bus stop was not due to private development.

Members asked that Council’s Resource Consents and Transport teams liaise with each other to ensure private developments did not impact bus stops in the future.

 

Resolved:         (Mayor Barry/Cr Shaw)                                          Minute No. C 22507(2)

“That Council:

 

(1)   notes and receives the report;

(2)   approves the proposed changes on Bus Stop 8964 (130 Wellington Road, Wainuiomata) as attached as Appendix 1 to Report No. HCC2022/5/204; and

(3)   approves the proposed changes on Bus Stop 9242 (139 Molesworth Steet, Taita) as attached as Appendix 2 to Report No. HCC2022/5/204.”

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

14.

Bridge and Pharazyn Streets Traffic Management - Proposed Speed Cushions (22/2459)

Report No. HCC2022/5/205 by the Traffic Engineer

 

The Head of Transport elaborated on the report.

In response to questions from members, the Head of Transport advised six submissions had been received.  He said the new proposal did not change the parking layout in the area.  He confirmed that the Riverlink team had been consulted and there was no impact on the project. He further confirmed that Waka Kotahi was installing the speed cushions.

Cr Edwards noted there had been a reported increase in noise on Wellington Road since the installation of speed humps.  He suggested that future consultations on speed humps include a note about the potential of noise.

 

Resolved:      (Mayor Barry/Deputy Mayor Lewis)                      Minute No. C 22508(2)

“That Council:

(1)   receives and notes this report; and

(2)   approves the implementation of four sets (two on each street) of the proposed speed cushions on Bridge and Pharazyn Streets under 2.2(b)(xi) of the Traffic Bylaw attached as Appendix 1 to Report No. HCC2022/5/205.”

For the reasons of reducing the likelihood of unnecessary speeding, improving safety for all street users, encouraging sustainable travel mode choices (i.e. cyclists and pedestrians), reducing traffic volumes, especially heavy vehicles, and providing an improved streetscape amenity.

 

The meeting adjourned at 4.05pm and resumed at 4.14pm.

15.

Appointments to Community Boards, Community Funding Panels, Councillor Directors of CCOs, additional Council committees and joint committees (22/2402)

Report No. HCC2022/5/206 by the Senior Democracy Advisor

 

Speaking under public comment, Evelyn Richter congratulated the new Council on the election. She asked that Council reinstate the Lower Hutt Caring Community Co-ordinating Committee.  She said the committee was originally set up to raise money and help people in the community in the 1990s.

Mayor Barry elaborated on the report. He highlighted the following amendments to then officer’s recommendations: recommendation (8) relates to the timing of the appointment to the Board of Seaview Marina Limited (SML) to align with SML’s constitution; recommendation (16) added Cr Edwards as a member to the Hutt Valley Flood Management Subcommittee; and recommendation (17) related to the timing of the appointments to the Creative Communities Panel.

Cr Edwards asked that the Cycleways Project Group be established. Crs Edwards, Stallinger, Mitchell and Parkin expressed interest in being members of the group.

In response to questions from members, Mayor Barry advised that Cr Barratt was taking the lead in discussions with officers about the establishment of a disability advisory group.  He said any decision on the establishment of a disability advisory group would be made by Council.

Mayor Barry noted that the re-establishment of other sector groups would be discussed in early 2023.  He said this would include further discussions on the Youth Council.

The Chief Executive advised a review of strategies and policies were currently being undertaken by the disability network.  She said Cr Barratt would have input into the review before it was considered by Council.

Cr Mitchell asked that an alternate be appointed to the Wellington Region Waste Management and Minimisation Plan Joint Committee (joint committee). Cr Edwards expressed an interest in being a member of the joint committee.

In response to a question from a member, Mayor Barry outlined the process followed in the appointment of Council representatives to Urban Plus Ltd (UPL) and Seaview Marina Ltd (SML).  He said there also had been discussions with both UPL and SML about their needs.  

 

 

Resolved:        (Mayor Barry/Cr Mitchell)                                     Minute No. C 22509(2)

“That Council:

(1)   agrees to appoint the following Councillors to the three Community Boards:

(a)     Poari Hapori Ōkiwinui | Eastbourne Community Board – Deputy Mayor Tui Lewis;

(b)     Paori Hapori o Pito-one | Petone Community Board – Deputy Mayor Tui Lewis; and

(c)      Poari Hapori o Wainuiomata | Wainuiomata Community Board – Councillor Keri Brown;

(2)   agrees to appoint the following Councillors to each of the four Community Funding Panels through to 31 March 2023:

(a)    Paewhiri Toha Pūtea Hapori ki Te Riu | Central Community Funding Panel – Councillor Glenda Barratt;

(b)    Paewhiri Toha Pūtea Hapori ki Te Rāwhiti | Eastern Community Funding Panel – Councillor Andy Mitchell;

(c)     Paewhiri Toha Pūtea Hapori ki Te Raki | Northern Community Funding Panel – Councillor Naomi Shaw; and

(d)    Powhiri Toha Pūtea Hapori ki Te Uru | Western Community Funding Panel – Councillor Chris Parkin;

(3)   agrees to appoint a city-wide Councillor and alternate city-wide Councillor to each of the four Community Funding Panels to 31 March 2023 as follows:

(a)   Central Community Funding Panel – Councillor Brady Dyer and Councillor Tony Stallinger (alternate);

(b)   Eastern Community Funding Panel – Councillor Gabriel Tupou and Councillor Josh Briggs (alternate);

(c)   Northern Community Funding Panel – Councillor Karen Morgan and Councillor Josh Briggs (alternate); and

(d)   Western Community Funding Panel – Councillor Simon Edwards and Councillor Tony Stallinger (alternate);

(4)   agrees to appoint Deputy Mayor Tui Lewis, Councillor Josh Briggs and Councillor Keri Brown as alternate members of the Komiti Iti Ara Waka | Traffic Subcommittee;

(5)   agrees to appoint Councillor Brady Dyer as Deputy Chair to the Komiti Tuku Raihana ā-Rohe | District Licensing Committee;

(6)   agrees to appoint Mayor Campbell Barry (Chair), Deputy Mayor Tui Lewis (Deputy Chair) and all councillors as members of the Emergency Committee;

(7)   agrees to appoint Councillor Gabriel Tupou as an alternate to the Komiti Ngā Wai Hangarua | Wellington Water Committee;

(8)   agrees to appoint Deputy Mayor Tui Lewis as a councillor director of Seaview Marina Limited for a term of office from 9 December 2022 to 10 October 2025 (inclusive) at a remuneration rate of $15,000 per annum;

(9)   agrees to appoint Councillor Keri Brown as a councillor director of Urban Plus Limited for a term of office from 10 December 2022 to 9 December 2025 (inclusive) at a remuneration rate of $15,000 per annum;

(10) agrees to appoint Suzanne Tindal as chair of the Audit and Risk Subcommittee until 31 December 2023;

(11) agrees the appointment of Mayor Campbell Barry to the Ko Tātou | Local Government New Zealand Metropolitan Group;

(12) agrees to appoint Councillor Simon Edwards as a member and Councillor Brady Dyer as an alternate to the Regional Transport Committee;

(13) agrees to appoint Mayor Campbell Barry as a member and Deputy Mayor Tui Lewis as an alternate to the Wellington Regional Leadership Committee;

(14) agrees to appoint Mayor Campbell Barry to the Wellington Region Civil Defence Emergency Management Group Joint Committee;

(15) agrees to appoint Councillor Andy Mitchell and Councillor Simon Edwards as alternate to the Wellington Region Waste Management and Minimisation Plan Joint Committee;

(16) agrees to appoint Deputy Mayor Tui Lewis, Councillor Simon Edwards and Councillor Andy Mitchell as an alternate member to the Hutt Valley Flood Management Subcommittee;

(17) agrees to appoint Councillor Chris Parkin and Councillor Glenda Barratt as an alternate to the Creative Communities Panel from 23 November 2022; and

(18) agrees to appoint Councillor Simon Edwards, Councillor Andy Mitchell and Councillor Tony Stallinger and Councillor Chris Parkin as alternate to the Cycleways Project Group.”

For the reason that appointing Council representatives to the city’s community boards and other organisations in the region will promote the social, economic, environmental and cultural well-being of Lower Hutt communities in the present and for the future.

In accordance with Standing Order 10.4, Mayor Barry accorded precedence of business to Item 17: Amendments to Hutt City Council Standing Orders.

The item is recorded in the order in which it is listed on the order paper.

16.

2022-2025 Triennium Councillors' Remuneration (22/2488)

Report No. HCC2022/5/212 by the Mayor

 

Mayor Barry elaborated on the report.

In response to a question from a member, Mayor Barry advised there were no significant changes to councillors remuneration from the 2019-2022 triennium.

 

Resolved:        (Mayor Barry/Deputy Mayor Lewis)                    Minute No. C 22510(2)

“That Council:

(1)   retrospectively approves the distribution of the governance remuneration pool as follows, for submission to the Remuneration Authority, attached as Appendix 1 to Report No. HCC2022/5/21:

(a)  Councillor salary - $61,508 per annum;

(b)  Deputy Mayor – additional $35,000 per annum;

(c)  Chair of Standing Committee – additional $21,200 per annum;

(d)  Chair of Traffic Subcommittee - additional $13,498 per annum;

(e)  Chair of Hutt Valley Services Committee – additional $5,000 per annum; and

(f) Deputy Chair of Communities Committee, and Climate Change and Sustainability Committee – additional $2,000 per annum; and

(2)   approves annual remuneration of $35,000 per annum for the Independent Chair of the Audit and Risk Subcommittee.

 

17.

Amendments to Hutt City Council Standing Orders (22/2449)

Report No. HCC2022/5/207 by the Senior Democracy Advisor

 

The Senior Democracy Advisor elaborated on the report.

In response to questions from members, the Head of Democratic Services advised to retain Standing Order 22.16, about Youth Council participation at meetings in case it was needed in the future. She said additional wording about the need to obtain a quorum at a meeting could be added to Standing Order 14.7 Right to attend by audio or audio-visual link.

In response to a question from a member, Mayor Barry advised consultation with Mana Whenua had increased since the last triennium. Cr Briggs noted that it was a partnership and Council needed to work with those who sat at the Council table.

In response to a question from a member, the Head of Democratic Service advised it was Council’s decision as to the length of time a speaker was able to speak during public comment.  Mayor Barry said it was the discretion of the chair to manage the length of time allowed but it must be managed fairly.

Members noted the length of time of three minutes for a speaker gave members of the public a clear expectation of what was allowed.

In response to a question from a member, the Senior Democracy Advisor noted that the Epidemic Preparedness (COVID-19) Notice allowed for members attending via audio-visual link to be included in the quorum of the meeting.  She said this notice had expired on 20 October 2022.  She added that a quorum for a meeting was now required to be physically present.

In response to a question from a member, Mayor Barry confirmed that elected members were informed about information before it was released by the Chief Executive (Standing Order 19.5 Release of information from the public excluded session).

Members agreed to the amendments in Standing Orders 6. Delegations, 14.13 Chairperson may terminate the link, 14.16 Confidentiality and 24.1 Proposing and seconding motions.

 

 

Resolved:         (Mayor Barry/Cr Tupou)                                      Minute No. C 22511(2)

“That Council:

(1)     notes the requirement for local authorities to adopt Standing Orders for the conduct of their meetings and those of their committees and subcommittees;

(2)     agrees to amendments to Hutt City Council’s Standing Orders as highlighted in Appendix 1 to Report No. HCC2022/5/207;

(3)     notes the requirement to achieve the agreement of at least 75% of members present at a meeting to amend Standing Orders; and

(4)     adopts the amendments to Hutt City Council’s Standing Orders attached as Appendix 1 to Report No. HCC2022/5/207, subject to minor editorial changes.”

For the reason that adopting procedures for the conduct of meetings will provide a framework within which to promote the social, economic, environmental and cultural well-being of local communities in the present and for the future.

Cr Dyer left the meeting at 4.43pm on Council business.

18.

Interim delegations to community boards for the start of the 2022-2025 triennium (22/2487)

Report No. HCC2022/5/208 by the Head of Democratic Services

 

Resolved:        (Mayor Barry/Cr Morgan)                                      Minute No. C 22512(2)

“That Council:

(1)     notes that the delegations for community boards will be reviewed for consideration by Council at its meeting to be held in March 2023 in consultation with the community boards in late 2022 and early in 2023, with the objective of having amended delegations in place by the end of March 2023; and

(2)     adopts the interim delegations to community boards attached as Appendix 1 to Report No. HCC2022/5/208.”

For the reason that the interim terms of reference and delegations presented will provide a framework within which to promote the social, economic, environmental and cultural well-being of local communities in the present and for the future.

 

19.

Appointments to Council organisations, working groups and external organisations (22/2394)

Report No. HCC2022/5/168 by the Democracy Advisor

 

Mayor Barry elaborated on the report.

In response to questions from members, Mayor Barry advised that the Long Term Plan/Annual Plan Working Group was used when there were tight deadlines requiring urgent feedback.  He said membership was the Mayor, Deputy Mayor and Chairpersons of the standing committees.  He added the group did not have any decision-making powers and reported to the Long Term Plan/Annual Plan Subcommittee. 

Cr Mitchell asked that appointments to the Wellington Region Waste Forum be considered.  Crs Mitchell and Morgan expressed interest

Cr Briggs asked that Cr Parkin be added as the alternate member for the Climate Change Action Pathway.

 

Resolved:          (Mayor Barry/Cr Stallinger)                                  Minute No. C 22513(2)

“That Council:

(1)   receives and notes the information;

(2)   notes that at the beginning of each triennium Council makes appointments to Council organisations, working groups and external organisations;

(3)   agrees to appoint Councillor representative(s) to the following Council organisations and working/steering groups:

 

Council Organisation/Group

Representation

Property Working Group for Advancing Strategic Projects

Mayor Campbell Barry

Chairs of:

-    Policy, Finance and Strategy Committee – Councillor Andy Mitchell

-    Infrastructure and Regulatory Committee – Councillor Simon Edwards

-    Communities Committee – Councillor Keri Brown

 

 

 

 

 

 

 

 

Long Term Plan/Annual Plan Working Group

Mayor Campbell Barry

Deputy Mayor Tui Lewis

Chairs of Standing Committees:

Councillor Andy Mitchell

Councillor Simon Edwards

Councillor Keri Brown

Councillor Josh Briggs

Councillor Brady Dyer

Petone 2040

Deputy Mayor Tui Lewis

Councillor Gabriel Tupou (alternate)

Te Mana Whakahaere o Te Ara Whakamua│ Climate Action Pathway Group

Councillor Josh Briggs - Chair of the Climate and Sustainability Committee

Councillor Chris Parkin Chair of the Climate and Sustainability Committee (alternate)

 

(4)   agrees to appoint Councillor representatives(s) to the following external organisations:

 

External Organisation/Group

Representation

Hutt Minoh House Friendship Trust

Councillor Brady Dyer

Community Liaison Committee (Epuni Care and Protection Residence) 

Deputy Mayor Tui Lewis

Councillor Glenda Barratt

Lender of the Last Resort Trust Board

Councillor Glenda Barratt

Wellington Region Waste Forum

Councillor Andy Mitchell

Councillor Karen Morgan (alternate)

 

(5)     notes that no remuneration is payable for people appointed to any of the above positions.”

20.     QUESTIONS

There were no questions.

21.     EXCLUSION OF THE PUBLIC

Resolved:       (Mayor Barry/Deputy Mayor Lewis)                   Minute No. C 22514(2)

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

22.     Tupua Horo Nuku Eastern Bays Shared Path Funding (22/2470)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Tupua Horo Nuku Eastern Bays Shared Path Funding.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.

 

That Michael Siazon, Project Manager from Waka Kotahi | New Zealand Transport Agency be permitted to remain after the public section of the meeting as he has knowledge of matters that will assist Council in relation to the item.” 

 

 

Cr Barratt left the meeting at 4.53pm.

 

 

There being no further business the Chair declared the meeting closed at 4.53 pm.

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

CONFIRMED as a true and correct record

Dated this 20th day of December 2022

 


 

Mayoral Statement to Council – 22 November 2022

 

It’s been a busy and productive month as we’ve been settling into the new council term

I’m pleased with the progress we’re making, and what we’ve been able to achieve so far.  Alongside a comprehensive induction, we’ve taken opportunities to build as a team, and have made a good start on carving out the agenda for the next three years – with of course a lot more work to do.

 

We’ve kept the momentum from the last term going, and we have a lot to look forward to - including a number of really exciting projects on the go and opportunities in the pipeline to really transform our city. 

 

RiverLink’s on our doorstep, and last week’s announcement of a Jobs and Skills hub based here in Lower Hutt is a major win for our city and our people.  Not only will it help boost workforce capability to deliver RiverLink and other major infrastructure projects in our city, it will also open career pathways for many of our young people.  So, a massive win, and full acknowledgement to Hutt Valley Chamber of Commerce who played an instrumental role in securing the hub for our city.  This comes hot on the heels of our successful IAF application of $98m into vital water upgrades to unlock the housing potential of RiverLink.

 

Community Board Members

 

Next week I’ll have the privilege of swearing in our Community Board Members, and officially welcoming them to their roles. Community Boards play an important role their communities, and I look forward to working closely with members on a range of opportunities and challenges affecting their areas.

 

National Council appointment

 

It is also a privilege to be elected to LGNZ’s National Council this term to represent zone 4, our region. I’m pleased to be supporting the region, particularly at a time when government reform has the potential to change the face of Local Government in our country.  With Three Waters, RMA, the Future of Local Government - it is crucial that we play a strong role in shaping and critiquing any change Government wishes to proceed with.  In the face of major challenges for cities across the country, it’s also important that councils work together to address common problems and find common solutions. I look forward to bringing this perspective and our city’s voice to the table.

 

Community mentions

 

We have a lot of people and organisations who do incredible work for our people and our communities.  I want to specifically acknowledge the Manaaki Ability Trust, who we have a close relationship with, who play a strong role in supporting and guiding members of our community.  Recently, three of their clients were chosen to represent NZ at the Special Olympics in Berlin next year. 

 

Congratulations to: Laura Montgomery, Todd Neil and Conor McCarthy, who have worked extremely hard to be selected. 

 

This is an incredible achievement and is testament to the work that the Manaaki Ability Trust do to help people achieve their goals.

 

 

Business Awards and Community Airport Awards.

Last Friday we had the Wellington Regional Business Awards, an outstanding evening with Cameron Harrison taking out two categories and the Supreme Award. 

Hutt Multicultural Society took out their category and were given a regional award – great recognition.

 

Passing of Bill Sharpe

 

Finally, I want to acknowledge the passing of Bill Sharp.  Bill (or Sharpie as he was known) was an influential, well-loved, and highly regarded member of our community.  Bill gave decades of service to local sports, and through his involvement he turned the lives of many young men around and was recognised for this in 2020 with a Queens Service Medal.   The Futures Programme Bill set up to help teenage boys, continues today, and is just one of the many legacy’s Bill leaves behind. 


 

Chief Executive’s Statement to Council – 22 November 2022

 

Kia ora, thank you Mayor Barry,

 

I know that members have had a very busy time with the induction programme which is now drawing to a close with the bus tour of our city on 13 December the last event. Thank you to Kathryn Stannard and her team for putting this programme together, and to all staff who have contributed.

 

Covid-19

 

There has been an increase in Covid cases across the region to 3,130 active cases and in Lower Hutt, 675 as at 21 November. Health advice is that it is possible that over the next few weeks, cases, hospitalisations and mortality could increase to a new peak of the third wave. However, the size, timing, and duration of the peak and new baseline trends of cases, hospitalisations and mortality is currently uncertain.

 

Members may have seen press coverage over the weekend of Manawatū District Council reintroducing Covid response measures such as mask-wearing and limiting the number of people in meeting rooms. We have seen a slight increase in our monthly reported Covid cases amongst staff over the months of October and November, to date, and we’re keeping a close eye on this. We continue to promote good health and safety practices to staff and our channels regularly publish information on vaccination and testing clinics.

 

Antisocial events at our sites

 

There has been an increasing number of antisocial events occurring at our customer-facing sites. There have been 50 events already this quarter (there were 73 events reported for all of quarter one). This is partly due to an increased understanding of the need to report incidents to help us take action as well as an increase in actual events occurring.

 

29 events related to antisocial behaviour, which includes everything from low-level verbal abuse to intoxication and threats. Just under a quarter of the antisocial events have related to aggressive behaviours. These events have shown an element of personalisation, with some of our staff being targeted, or very specific comments/threats being made. Several events have resulted in a Police report being submitted.

 

A series of actions have been taken including de-escalation and mental health training for front-facing roles. For situations involving ongoing or significant antisocial behaviour, we have issued trespass notices in line with our procedures. Work is also underway to review physical controls at the administration building, and to ensure processes are being followed whilst remaining accessible to the community.

 

Reforms

 

Ø  Future for Local Government

 

On 17 November the Mayor, Deputy Mayor and several Councillors, Iwi, senior staff and our policy team joined colleagues from around the region to attend the Future for Local Government Panel presentation on their draft report. Submissions on the draft report close on 28 February 2023. Ahead of this we will work with Mana Whenua and LGNZ Metro sector/regional colleagues to assess the appetite to prepare a joint submission. For our council we will hold a briefing for members in late January/early February to inform our submission which will be considered by Council in February.

 

 

Ø  Three Waters

 

In terms of three waters reform members have a paper to consider on better-off funding as part of this agenda. Last week the government announced it has agreed to make changes to its Three Waters reforms following recommendations from the Finance and Expenditure Select Committee. The Water Services Bill is on the order paper for Parliament today.

 

I would suggest that, as per the view of Taituarā, the Committee’s proposed changes mostly improve the Bill. Most changes are technical in nature and do not pertain to the fundamental aspects of the reform package e.g. number and nature of the entities, the ‘shareholding’ model, co-governance, and the like.

 

The Select Committee has recommended a small number of changes around the edges of the governance model.

 

Probably the most significant of these is to remove the upper limit on the number of members of the Regional Representative Groups (RRG). There is a minimum of 12 members, with the entities able to specify a higher number of members in the entity constitution. Under the Bill as introduced there could have been no more than seven local authority representatives, now that becomes a matter for each entity to determine.

 

It should be noted that the Bill retains requirements that the RRG membership is drawn half from local authorities and a half from iwi. An RRG that increases the number of local authority representatives is also deciding to increase the number of iwi representatives. Each entity will therefore need to strike a balance between representativeness and efficiency in the decision-making processes.

 

A second change is that constitutions must provide processes for ensuring equitable representation amongst metropolitan, provincial and rural authorities. The Bill leaves it open to the entities to develop a process or procedure subject to Ministerial approval.

Updates on three waters reform will go to the Infrastructure and Regulatory Committee.

 

Ø  Resource Management

 

The Government has introduced new resource management reform legislation to Parliament. The bills haven’t been referred to the select committee just yet. If passed, this legislation would repeal the Resource Management Act and replace it with a new Spatial Planning Act and Natural and Built Environment Act.

 

The Spatial Planning Act would provide for the development and implementation of long-term, strategic spatial planning through the development of regional spatial strategies, which would be prepared by regional planning committees. The regional spatial strategies would set the vision and objectives for a region’s development and change over a 30-year-plus period and integrate planning across different legislative frameworks associated with the management of the natural and built environment, including the Local Government Act and Land Transport Management Act.

 

The Natural and Built Environment Act would replace the Resource Management Act. This Act would set a new framework for regulating environmental management and land use planning, with a greater focus on environmental outcomes. A significant change in the new framework is the removal of requirements for district plans, regional plans and regional policy statements. Instead, regional planning committees would need to prepare regional natural and built environment plans. Other notable changes include new requirements for a new National Planning Framework (replacing the current suite of national policy statements and environmental standards), a range of changes to resource consenting (which would still be the responsibility of regional, city and district councils) and greater recognition of Te Ao Māori.

 

A third piece of legislation from the resource management reforms, the Climate Adaptation Act, is still being developed.

 

Reporting on the RMA and new legislation will go forward to the appropriate committee.

 

Fluoridation

 

Earlier this month I received a letter from the Director-General of Health Dr Diana Sarfati regarding the fluoridation of the drinking water supplies in Petone and Korokoro. We are one of 27 local authorities that have been contacted and this follows the Director-General issuing directions to 14 councils in July this year to fluoridate some or all of their drinking water supplies. A comment is required by 2 February, noting compliance would be set for after July 2024 when the new water services entities are due to be established. I have requested advice from Wellington Water on the matters raised in the letter which are:

1.     estimated financial cost of adding fluoride to the drinking water, including any additional costs of ongoing management and monitoring; and

2.     the date by which your local authority would be able to comply with a direction to fluoridate.

 

Once this advice is received, I will provide a further update to you.

 

 

RiverLink

 

Members may have seen that the Environment Court has now granted final resource consents for RiverLink, clearing the way for the programme to proceed as planned. This is a great milestone for everyone involved in RiverLink. Thank you to all who submitted the joint application with Mana Whenua supporting the process including opening and closing proceedings and submitting evidence.

 

I was also advised last night that no-cost orders have been made. Our legal advisors note that this is quite extraordinary and is due to the approach of the team who were commended in the decision.

 

Staff engagement

 

In October 84% of our staff completed a Waiora Engagement Pulse survey. This is where we check in with staff who answer a smaller number of questions than our full survey which was in April this year.

 

In terms of overall engagement there has been an 11% improvement in the last 12 months. Unfavourable responses have decreased by 8% (from 29 to 21%) and neutral responses by 3%. 92% of staff who responded provided favourable or neutral feedback about being proud to work for Hutt City Council and there’s been an 8% increase in our people recommending Council as a great place to work. 84% of respondents feel their leader shows they care for their well-being (11% were neutral).

 

We’re making great progress to becoming Te Ao Māori capable with 41% of staff becoming more confident, this was an increase of 16% from the April survey (noting the question on this differed slightly).

 

These results will be published on our website here.

 

He Tangata

 

Staff are looking forward to the He Tangata awards on 8 December and members will have received your invitation to attend the ceremonial part of the occasion. This year we received a fantastic response when calling for nominations with 125 coming in over the six categories. The judging panel meets soon to consider the nominations and no doubt we will have a tough job selecting the winners – both individual and team.

 

Association of Local Government Information Management (ALGIM)

 

I also wanted to let you know that Hutt City Council was short-listed as a finalist for three ALGIM Awards. Despite not winning an award it was great to see the Go Digital team and Information Services team and our information and records management staff recognised in this way.

 

Recycling contamination

We are increasing efforts to reduce kerbside recycling contamination rates which have risen as high as 20% in recent months. Unclean items, rubbish that should go in red-lidded bins and dirty nappies are just some of the items that our team is finding in yellow recycling bins. We are now seeing contamination rates rise to unsustainable levels of almost 20%. Council bin ambassadors have been leaving green stickers on yellow-lidded recycling bins to advise residents when they are doing a good job. From this week, contaminated bins will receive up to two red stickers and residents may find their recycling bins removed if they continue to be contaminated. Information about the programme and the steps we’re taking which include stickering bins can be found on www.toogoodtowaste.co.nz

 

And finally, I am required to confirm that as per the delegations to me at the end of the previous triennium that was in place between 8 October and 26 October, I did not make any decisions about these delegations.

 

Ngā mihi nui

 

 

Jo Miller

Chief Executive


 

 

 

 

Graphical user interface, text, application, email

Description automatically generated


 

Graphical user interface, text, application

Description automatically generated

 

 


 

Text

Description automatically generated

 

 

Graphical user interface, chart, application, line chart

Description automatically generated


 

Graphical user interface, text, application

Description automatically generated

 

 

Graphical user interface, text, application, email

Description automatically generated


 

 

 

Chart, bar chart

Description automatically generated


 

Graphical user interface, chart

Description automatically generated

 

 

Chart, line chart

Description automatically generated


 

Timeline

Description automatically generated with medium confidence

 

 

Graphical user interface, text, application, email

Description automatically generated