HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

TE KAUNIHERA O TE AWA KAIRANGI

 

 

27 September 2022

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

Tuesday 4 October 2022 commencing at 2.00pm

 

The meeting will be livestreamed on Council’s Facebook page.
Members of the public wishing to speak to an item on the agenda are asked to contact
democraticservicesteam@huttcity.govt.nz

 

 

 

Membership

 

 

Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr G Barratt

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr N Shaw

Cr L Sutton

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


                                                                                       1                                                                  04 October 2022

HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 

 


COUNCIL

 

Membership:

13

Meeting Cycle:

Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Quorum:

Half of the members

POWER TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:

§  Make a rate.

§  Make bylaws.

§  Borrow money other than in accordance with the Long Term Plan (LTP).

§  Purchase or dispose of assets other than in accordance with the LTP.

§  Purchase or dispose of Council land and property other than in accordance with the LTP.

§  Adopt the LTP, Annual Plan and Annual Report.

§  Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.

§  Appoint the Chief Executive.

§  Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.

§  Undertake all other actions which are by law not capable of being delegated.

§  The power to adopt a Remuneration and Employment Policy for Council employees.

 

DECIDE ON:

Policy & Bylaw issues:

§  Adoption of all policy required by legislation.

§  Adoption of strategies, and policies with a city-wide or strategic focus.

§  Approval of draft bylaws prior to consultation.

§  Adoption of new or amended bylaws.

District Plan:

§  Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.

 

1       Work required prior to the making of any of these decisions may be delegated.

§  Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations.

§  The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

§  Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

§  Acceptance, adoption or rejection of private Plan Changes.

Representation, electoral and governance matters:

§  The method of voting for the Triennial elections.

§  Representation reviews.

§  Council’s Code of Conduct for elected members.

§  Local Governance Statement.

§  Elected members’ remuneration.

§  The outcome of any extraordinary vacancies on Council.

§  Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

§  Appointment and discharge of members of committees when not appointed by the Mayor.

§  Adoption of Terms of Reference for Council Committees, Subcommittees and Working Groups, and oversight of those delegations.

§  Council‘s delegations to officers, community boards and community funding panels.

Delegations and employment of the Chief Executive:

§  Appointment of the Chief Executive of Hutt City Council.

§  Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees:

§  Standing Orders for Council and its committees.

§  Council’s annual meeting schedule.

Long Term and Annual Plans:

       The adoption of the budgetary parameters for the LTP and Annual Plans.

       Determination of rating levels and policies required as part of the LTP.

       Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.

Council Controlled Organisations:

       The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.

       Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.

 

 

Community Engagement and Advocacy:

§  Receive reports from the Council’s Advisory Groups.

§  Monitor engagement with the city’s communities.

 

Operational Matters:

§  Civil Defence Emergency Management matters requiring Council’s input.

§  Road closing and road stopping matters.

§  Approval of overseas travel for elected members.

§  All other matters for which final authority is not delegated.

 

Appoint:

§  The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.

§  The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.

§  Council’s nominee on any Trust.

§  Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).

§  Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

§  The recipients of the annual Civic Honours awards.

 

    


TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 4 October 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with
 a sharpened air. 

A touch of frost, a promise of a
glorious day.

2.       MOMENT of silence for Her Majesty Queen Elizabeth II

3.       APOLOGIES

Deputy Mayor T Lewis

4.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

5.       Mayoral Statement (22/2276)

6.       Chief Executive's Statement (22/2277)

7.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


 

8.       Committee Minutes with Recommended Items

a)      Komiti Iti Ara Waka | Traffic Subcommittee

1 September 2022                                                                                           10

Recommended Items

Item 5a)     Grounsell Crescent Traffic Managment-Proposed Speed Cushions (2) (22/2151)                                                                                                    12

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

Item 5b)     Ad Hoc Bus Stops Configuration Review (22/1919)               13

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

b)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

28 September 2022

Recommended Item

Item 4)       Hutt City Council Group Annual Report 2021/22 (22/2233)      

To be separately circulated as a supplementary agenda.

9.       Miscellaneous

          Submission on Proposed Regional Policy Statement Change 1 (22/2320)

Report No. HCC2022/4/196 by the Intermediate Policy Planner                31

Mayor’s Recommendation:

That the recommendations contained in the report be endorsed.”

 

10.     Minutes

Meeting minutes Hutt City Council, 2 August 2022                                              75

Meeting minutes Hutt City Council, 6 September 2022                                         95


 

11.     Committee Minutes without Recommended Items

a)      Komiti Ratonga o Te Awa Kairangi | Hutt Valley Services Committee

26 August 2022                                                                                            100

b)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

30 August 2022                                                                                            106

c)       Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

6 September 2022                                                                                         120

d)      Komiti Hapori | Communities Committee

7 September 2022                                                                                         126

e)      Komiti Hanganga | Infrastructure and Regulatory Committee

13 September 2022                                                                                      135

f)       Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

15 September 2022                                                                                      143

12.     Sealing Authority (22/2278)

Report No. HCC2022/4/20 by the Legal Co-ordinator                                       148

Mayor’s Recommendation:

That the recommendations contained in the report be endorsed.”

13.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

14.     EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

15.     RiverLink Project - Property Acquisition (22/2227)

16.     TE KAUNIHERA O TE AWA KAIRANGI | COUNCIL Minutes

          Meeting minutes Hutt City Council, 6 September 2022

 

17.     Committee Minutes without Recommended Items

         Komiti Ratonga Rangatōpū me te Rautaki |Policy, Finance and Strategy Committee

6 September 2022

18.     Chief Executive's Peformance Review for 2021/2022 and Performance Objectives for 2022/2023 (22/2281)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

RiverLink Project - Property Acquisition.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Minutes of the Hutt City Council | Te Kaunihera o Te Awa Kairangi held on 6 September 2022: Recommendation to Council from the Policy, Finance and Strategy Committee meeting held on 6 September 2022: Valley Floor Growth Infrastructure – Infrastructure Acceleration Fund Negotiation Phase.

 

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Report of the Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki held on 6 September 2022: Valley Floor Growth Infrastructure – Infrastructure Acceleration Fund Negotiation Phase.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Chief Executive's Peformance Review for 2021/2022 and Performance Objectives for 2022/2023.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.

 

That Katy Anquetil from Sheffield be permitted to remain after the public section of the meeting as she has knowledge of matters that will assist Council in relation to the item.”

 

 

 

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR

 


1

 

HUTT CITY COUNCIL

 

Komiti Iti Ara Waka |Traffic Subcommittee 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 1 September 2022 commencing at 2.00pm

 

 

 

PRESENT:

Cr B Dyer (Chair)

Cr G Barratt

 

Cr J Briggs (Deputy Chair)

Cr A Mitchell

 

Cr N Shaw

 

 

APOLOGIES:                  Cr K Brown

 

IN ATTENDANCE:         K Puketapu-Dentice, Director Economy and Development

                                           J Kingsbury, Head of Transport

                                           B Hu, Traffic Engineer Manager

                                           R Soni, Traffic Engineer (via audio  visual link)

                                           K Davey, Democracy Advisor

                                           V Gilmour, Democracy Administrator

                                  

 

 

PUBLIC BUSINESS

 

1.              KARAKIA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

2.       APOLOGIES

Resolved: (Cr Briggs/Cr Dyer)                                            Minute No. TSC 22401

“That the apology received from Cr Brown be accepted and leave of absence be granted.”

 

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 


 

 

Precedence of Business

 

Resolved: (Cr Dyer/Cr Briggs)                                             Minute No. TSC 22402     

“That, in terms of Standing Order 10.4, precedence be accorded to item 5b ‘Ad Hoc Bus Stops Configuration Review’.”

The item is recorded in the order in which it is  listed on the order paper.

4.       CONFLICT OF INTEREST DECLARATIONS 

          There were no conflict of interest declarations.     

5.       Recommendations to TE KAUNIHERA O TE AWA KAIRANGI |COUNCIL 4 OCTOBER 2022

a)

Grounsell Crescent Traffic Management-Proposed Speed Cushions (2) (22/2151)

 

The Head of Transport elaborated on the report. He noted the complaints received about speed and the safety of traffic in Grounsell Crescent. He said officers had been in contact with Waka Kotahi New Zealand Transport Agency (Waka Kotahi) and there was ongoing discussion. He advised that the proposed changes would not affect any plans Waka Kotahi had for the area.

In response to a questions from a member, the Head of Transport acknowledged that Waka Kotahi recommended a speed limit of 40km for Grounsell Crescent. He said all speed limits were being looked at through the Speed Management Programme. He advised the quickest way to reduce speeding in Grounsell Crescent was through the use of the speed cushions proposed. He advised that the placement of the speed cushions were calculated based on the appropriate spacing required and the location of driveways. He advised there would not be any increase in noise levels.  He confirmed that traffic counts had been carried out.

In response to a question from a member, the Head of Transport acknowledged that public feedback suggested closing the slipway. He advised this was a decision for Waka Kotahi.

The Chair asked officers to provide the residents with an update, thank them for their input and confirm that officers are working alongside Waka Kotahi on the State Highway 2 corridor.

 

 

RECOMMENDED: (Cr Dyer/Cr Mitchell)                           Minute No. TS22403

“That the Subcommittee recommends that Council:

(1)      receives and notes this report; and

(2)      approves the implementation of up to two sets of the proposed speed cushions on Grounsell Crescent under 2.2(b)(xi) of the Traffic Bylaw attached as Appendix 1 to the report.”

For the reasons of reducing the likelihood of unnecessary speeding, improving safety for all street users, encouraging sustainable travel mode choices (ie cyclists and pedestrians), reducing traffic volumes, especially heavy vehicles, and providing an improved streetscape amenity.

 

b)

Ad Hoc Bus Stops Configuration Review (22/1919)

 

Speaking under public comment M Stock and T Stock tabled their written comments attached as page 8 – 14 to these minutes. M Stock questioned the need for the change in the location and questioned the parking restrictions.

The Traffic Engineering Manager elaborated on the report. He advised the current bus stop 9214 Major Drive did not have a safe standing position with limited accessibility located on a private driveway. He added it did not have space for the extended tapers required and it was located at a T intersection. He said the proposed new bus stop was part of a wider programme designed to accommodate higher capacity buses requiring longer ingress and exit tapers. He noted the current proposal was a safe location. He said that officers had tried to contact M and T Stock. He advised the concrete pad at the proposed location was required to provide a flat even surface for accessibility. He added the new location did not include a shelter. He said the white L bars were not a parking restriction rather indicated a safe parking space. He confirmed that the pedestrian crossing on Major Drive was not a zebra crossing. He noted it had lines indicating a safer crossing point and was considered the same as a zebra crossing.

In response to questions from members, the Traffic Engineering Manager advised the broken yellow lines had been kept at 9m. He said if necessary they could be extended. He noted that parking was not allowed over an accessway. He confirmed that officers had not had conversations with the property owners at 131 and 133 Major Drive.

In response to further questions from members, the Traffic Engineering Manager advised that the planned development in Rata Street had been taken into consideration when reviewing bus stop 8283. He said that MetLink and Greater Wellington Regional Council were developing plans for bus services and frequency for this area.

In response to questions from members, the Traffic Engineering Manager confirmed the current location of bus stop 9214 Major Drive was in front of a driveway so a flat surface could not be provided. He confirmed that the changes to bus stop 9214 Major Drive were for safety reasons.

Members acknowledged and thanked M and T Stock for their input.  Members reiterated the changes were made to allow for better safety and accessibility.

 

 

recommended: (Cr Dyer/Cr Mitchell)                       Minute No. TSC 22404

 

“That Traffic Subcommittee recommends that Council:

 

(1)   notes and receives the report;

(2)   approves the proposed changes on Bus Stop 8168 (Waiwhetu Road, Waiwhetu) as attached as Appendix 1 to the report;

(3)   approves the proposed changes on Bus Stop 8283 (Rata Street, Naenae) as attached as Appendix 2 to the report;

(4)   approves the proposed changes on Bus Stop 8731 (Seaview Road, Seaview) as attached as Appendix 3 to the report;

(5)   approves the proposed changes on Bus Stop 8732 (Seaview Road, Seaview) as attached as Appendix 4 to the report;

(6)   approves the proposed changes on Bus Stop 9111 (Victoria Street, Alicetown) as attached as Appendix 5 to the report; and

(7)   approves the proposed changes on Bus Stop 9214 (Major Drive, Kelson) as attached in Appendix 6 to the report.”

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

6.       Information Item

 

Traffic Subcommittee Forward Programme 2022 (22/2003)

Report No. TSC2022/4/151 by the Democracy Advisor

 

In response to questions from members, the Head of Transport advised that the planned programme was achievable. He noted that resources had to be prioritised.  He said there was the possibility for delays due to unforeseen work required responding to urgent traffic matters.

In response to a question from a member, the Head of Transport advised that the city wide parking review was a large piece of work and would take 12 months to complete.

The Director Economy and Development further advised that the proposed  Parking Policy would be a contentious issue and would require consultation with the community. He said there were significant matters to be considered.

The Head of Transport noted the importance of the Eastern Hutt Road, as an arterial route, and its importance not just to Lower Hutt but to the wider Wellington region.

 

 

Resolved: (Cr Dyer/Cr Mitchell)                                Minute No. TSC 22405

“That the Subcommittee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.

7.       QUESTIONS

There were no questions

8.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

 

There being no further business the Chair declared the meeting closed at 2.41 pm.

 

 

 

 

 

B Dyer

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022

 


 

My name is Marie Stock. Terry and I have lived at 135 Major Drive, Kelson, for 48 years.

There are many reasons why we have remained in Kelson including its easy access and the fact that there is on road parking in front of our home.

The revised decision to relocate bus stop 9214 was unbelievable. After 45 years as a safe bus stop, the original stop was no longer acceptable?!!

The loss of parking in front of our property will greatly affect family, friends and service people. We have a steep, narrow driveway which people find difficult to negotiate. On several occasions the house has been damaged by overconfident service people, so we prefer that their vehicles remain on the road.

The neighbouring properties at 133, 137 and 139 also have steep driveways.

Unfortunately there will be inconvenience wherever the bus stop is located. However the properties at 121,123, 125 and 127, by the existing bus stop and as first proposed, have flat areas at the front of their houses and thus off road parking for service people etc.

(See illustrations)

Although you have been told there are parks in the area, we would be competing for them with other neighbours with similar sections.

On road parking is precious to us and as yet we have not heard any compelling reasons for the shift.

 

Thank you.

 


121-129 Major Drive. Google Street View 2019


131-137 Major Drive. Google Street View 2019

A picture containing outdoor, sky, railroad, several

Description automatically generated

133 -135 Major Drive is the site of the second bus stop proposal (and currently receiving Council consideration). 131-137 Major Drive. Driveways fall steeply from the road.

 


 

135 Major Drive

Kelson Lower Hutt

28 August 2022

 

The Chair

Hutt City Council Traffic Committee Dear Chair & Councillors

Traffic Committee Meeting 1 September 2022: Bus Stop 9214 (Major Drive, Kelson)

 

Thank you for the opportunity to make the submission to the Traffic Committee on 30 July about proposed changes to bus stop 9214, Major Drive, Kelson.

 

I was wondering if there was any progress on the matter. This caused me to look up the minutes that are now available for 30 June; and the agenda for your meeting on 1 September.

 

Your 1 September agenda contains a revision to the bus stop proposal. Page 27 has:

9.    Bus stop # 9214 has had changes made to address/minimise issues raised at the previous Committee meeting by members of the public.

 

We have had absolutely no contact from Metlink or Council officers about this new iteration. So I am really surprised that you have received the proposal in appendix 6.

 

Some comment on the 30 June minutes:

… bus stop 9214, Major Drive, Kelson needed to be changed, as currently it was in an unsafe location opposite an intersection and next to a school.…

The current bus stop site is at a “T” intersection with Taieri Crescent. The agendas of previous meetings of your committee illustrate numerous bus stops at “T” intersections.

The School entrance is on Taieri Crescent and is remote from the current bus stop.

 

a bus stop was required to be located after a pedestrian crossing

The Major Drive crossing for pedestrians is not a “pedestrian crossing” but there are refuges for pedestrians, and it has a school operated control immediately before and after school. The existing bus stop site, and the site of the first proposal, is well clear of the crossing and its relationship to the crossing is no cause for its relocation.

 

… officers were working with the local school on a School Travel Plan to assist with student safety…

I am not familiar with this work but acknowledge I am not part of the school community. I am surprised however that if work is actually being done that there is not greater community awareness.

 

If I had had contact from Councils officers about the 1 September proposal I would have acknowledged that it has made a modest step towards one of my concerns. If I had had the opportunity I would have advised them:

1.         I still am not satisfied that the bus stop needs to be relocated from the existing and as initially proposed location. The reasons seem specious; and premature pending resolution of the claimed School Traffic Plan; and also inconvenient for Taieri Crescent bus passengers.

2.         I would have questioned the retention of the yellow lined “no parking” and been surprised at the necessity for the new proposal of “x2 L Bars” next to the pedestrian refuge and outside No 131. There are not always such parking restrictions on the vehicular exit side of pedestrian refuges or pedestrian crossings (see attached illustrations); and there is no need to provide additional parking limitations.

3.         I would have questioned the immediate need for a concrete pad outside 135 (this is the blue square at Appendix 6). Concrete pads in grass berms do not feature on many (or any?) plans of other bus stops submitted for your consideration. I would have requested deferral of this element until the actual effect of passengers alighting on the grass has been assessed.

 

I intend to attend your meeting on 1 September. I do not see a need to speak to add to this submission, but can if invited.

 

I request the committee to not approve recommendation 7 on page 26 of your agenda and that it be deferred until after officers have consulted people affected by the proposal.

 

Yours sincerely

Terry Stock

 


This from drivingtests.co.nz illustrates standard yellow line markings at a pedestrian crossings.

https://www.drivingtests.co.nz/media/question-images/pedestrian-crossing-traffic-island.jpg

Screen shot 577 High Street, Lower Hutt, illustrating parking allowed on the exit side of a pedestrian crossing:

 

 

 

 

 

 

 



Attachment 1

Appendix 1 - Proposed Changes for Bus Stop # 8168 Waiwhetu Road

 


Attachment 2

Appendix 2 - Proposed Changes for Bus Stop # 8283 Rata St, Naenae

 


Attachment 3

Appendix 3 - Proposed Changes for Bus Stop # 8731 Seaview Road

 


Attachment 4

Appendix 4 - Proposed Changes for Bus Stop # 8732 Seaview Road

 


Attachment 5

Appendix 5 - Proposed Changes for Bus Stop # 9111 Victoria St.  Alicetown

 


Attachment 6

Appendix 6 - Proposed Changes for Bus Stop # 9214 Major Dr, Kelson

 


Attachment 1

Grounsell Crescent Traffic Management Consultation Letter and Maps

 

 




                                                                                       1                                                      04 October 2022

Hutt City Council

19 September 2022

 

 

 

File: (22/2320)

 

 

 

 

Report no: HCC2022/4/196

 

Submission on Proposed Regional Policy Statement Change 1

 

Purpose of Report

1.    This report considers a submission to Greater Wellington Regional Council on Proposed Regional Policy Statement Change 1 (‘RPS Change 1’).

Recommendations

That Council:

(1)   receives the report;

(2)   approves the submission on the Proposed Regional Policy Statement Change 1, as attached as Appendix 1 to the report;

(3)   agrees to delegate authority to the Chief Executive to finalise the submission, consistent with discussions and any amendments made by the Council.

For the reason that the submission represents Council’s view on the Proposed Regional Policy Statement Change 1.

 

Background

2.    Greater Wellington Regional Council (GWRC) publicly notified Proposed Change 1 to the Regional Policy Statement for the Wellington Region (RPS Change 1) on 19th August 2022. Submissions close on 14th October 2022.

3.    RPS Change 1 is available to view at the following link: https://www.gw.govt.nz/assets/Documents/2022/08/Proposed-RPS-Change-1-for-the-Wellington-Region.pdf

Regional Policy Statements are a statutory requirement

4.    A RPS sets out the resource management issues of regional significance and the policies and methods for addressing those issues. Regional Councils are required to have a RPS under the Resource Management Act 1991.

5.    All regional and district plans within the region must give effect to the RPS and decisions on resource consent applications must have regard to the operative RPS and any proposed RPS.

6.    The current RPS was made operative in 2013 and Proposed Change 1 is the first significant change since the RPS became operative.

Proposed RPS Change 1 addresses urban and natural environment issues

7.    The key issues that Proposed RPS Change 1 seeks to address are as follows:

a.   Lack of urban development capacity,

b.   Degradation of fresh water,

c.   Loss and degradation of indigenous biodiversity,

d.   The impacts of climate change, and

e.   Reducing the risk to communities from natural hazards.

8.    The proposed change seeks to take an integrated approach to managing these issues.

9.    The changes also seek to implement the objectives of the Wellington Regional Growth Framework and aspects of the Whaitua Implementation Programme, where this is within scope of RPS Change 1.

10.  The proposed changes include requirements for both the Natural Resources Plan (regional plan) and the district plan. Where they relate to the district plan, these matters will be addressed via the full District Plan Review.

11.  Due to the requirements of the National Policy Statement on Urban Development, Proposed RPS Change 1 was required to be publicly notified by 20th August 2022.

12.  Proposed RPS Change 1 has been notified under a mix of two separate processes found in Schedule 1 of the RMA. Both provide for submissions, further submissions, hearings, and rights of appeal.

13.  Provisions relating to freshwater have been notified under a specific freshwater planning process, which includes expanded powers for hearing panels and limits on the right of appeal.

14.  The remainder is progressed through the standard process which places limits on the scope of hearings and allows a greater range of grounds for appeal.

15.  The regional council is progressing the two parts as a single coherent change and Council is able to make a single submission covering both processes.

16.  The key changes proposed in RPS Change 1 are summarised in the following paragraphs.

New overarching resource management issues and overarching objective

17.  The Operative RPS does not currently include overarching issues or objectives for the Region. Rather, the resource management issues are topic-specific. Proposed RPS Change 1 includes three new overarching issue statements that cover:

a.   Adverse impacts on natural environments and communities

b.   Increasing pressure on housing and infrastructure capacity

c.   Lack of mana whenua/tangata whenua involvement in decision-making.

18.  A new overarching objective is also proposed, as follows:

Objective A: Integrated management of the region’s natural and built environments is guided by Te Ao Māori and:

a.   Incorporates mātauranga Māori; and

b.   Recognises ki uta ki tai – the holistic nature and interconnectedness of all parts of the natural environment; and

c.    Protects and enhances mana whenua/tangata whenua values, in particular mahinga kai, and the life-supporting capacity of ecosystems; and

d.   Recognises the dependence of humans on a healthy natural environment; and

e.    Recognises the role of both natural and physical resources in providing for the characteristics and qualities of well-functioning urban environments; and

f.    Responds effectively to the current and future pressures of climate change, population growth and development.

19.  This objective is intended to provide clarity to both the Regional Council (for regional plans) and territorial authorities (for district plans) about what is meant by integrated management of natural resources. It also elevates the importance of Te Ao Māori and Mātauranga Māori in the regional planning and decision-making framework.

New objectives and policies to address climate change mitigation and adaptation

20.  Proposed RPS Change 1 includes new provisions to address climate change. The provisions seek to:

a.   Significantly reduce greenhouse gas emissions by setting targets for the region.

b.   Create ‘climate resilient’ communities and neighbourhoods and increase the resilience of the natural environment to the effects of climate change

c.   Ensure the costs and benefits of transitioning to a low-emission and climate-resilient region are shared fairly

d.   Incorporate ‘nature-based solutions’ into climate change mitigation and adaptation

e.   Increase the area of permanent forest in the region to maximise the benefits of carbon sequestration, indigenous biodiversity, land stability, and water quality

f.    Increase understanding within the community about what climate change means for them

g.   Empower iwi and hapu to make decisions to achieve climate-resilience in their communities.

21.  These objectives will need to be addressed through district plans and resource consent decisions. There are a number of new requirements, including:

a.   Requiring all new and altered transport infrastructure to be designed, constructed and operated to reduce greenhouse gas emissions. This would be achieved through provisions that seek to optimise overall transport demand, maximise mode shift, and support the move towards low and zero-carbon modes of transport

b.   Requiring consent applicants to provide travel demand management plans to minimise reliance on private vehicles and maximise public transport use and other modes. These provisions would apply to proposals over a certain development threshold where there is a potential for a more than minor increase in private vehicles and/or freight travel movements and associated increase in greenhouse gas emissions. These provisions would need to be included in the district plan by 30 June 2025

c.   Enabling infrastructure that supports the uptake of zero and low-carbon multi-modal transport that contribute to reducing greenhouse gas emissions

d.   Providing for ‘climate resilient urban areas’, which are urban environments that have the ability to withstand warmer temperatures, water scarcity, and more extreme weather events.

e.   Providing for ‘nature-based solutions’ to climate change to be part of development and infrastructure planning and design

f.    Considering whether urban development beyond the region’s urban areas is appropriate within the context of achieving a ‘well-functioning urban environment’, any Future Development Strategy or other relevant strategic growth strategy, and whether the development would provide for significant development capacity

g.   Considering the proximity of efficient transport networks and locations that contribute to efficient freight movements when considering proposals for new freight distribution centres and industrial areas

h.   Encouraging whole of life carbon emissions assessments for all new or altered transport infrastructure.

New and amended objectives and policies address the degradation of freshwater in the region

22.  The Regional Council has obligations under the National Policy Statement for Freshwater Management 2020 (NPS-FM) to maintain freshwater quality (where it meets stated environmental outcomes) or improve freshwater quality over time (where it does not meet stated environmental outcomes).

23.  Section 3.5(4) of the NPS-FM also requires district plans to include objectives, policies, and methods to promote positive effects, and avoid, remedy or mitigate adverse effects (including cumulative effects), of urban development on the health and wellbeing of water bodies, freshwater ecosystems, and receiving environments.

24.  The central concept within the NPS-FM is ‘Te Mana o te Wai’ which recognises that protecting the health of fresh water protects the health and wellbeing of the wider environment. Te Mana o te Wai has a hierarchy of obligations as follows:

a.   First priority: the health and wellbeing of waterbodies and freshwater ecosystems;

b.   Second priority: the health needs of people (e.g. drinking water);

c.   Third priority: the ability of people and communities to provide for their social, economic, and cultural wellbeing, now and in the future.

25.  Proposed RPS Change 1 is the first stage of implementation of the NPS-FM 2020 in the regional planning framework. The change includes:

a.   New policies to address Te Mahere Wai and the Whaitua Implementation Programmes (Te Awarua-o-Porirua, Te Whanganui-a-tara, Kāpiti Coast, Ruamahanga, and Wairarapa Coast Whaitua)

b.   Providing direction on what is needed to protect human health and how this should be achieved relative to other water resource uses

c.   Providing direction on where activities/land uses will need to be constrained to achieve Te Mana o te Wai, as well as identifying opportunities to do things differently

d.   Providing direction to territorial authorities about their role in achieving Te Mana o te Wai

e.   Provisions to achieve active restoration of waterways.

26.  These proposed changes will require the district plan to include provisions that:

a.   give effect to Te Mana o te Wai and section 3.5(4) of the NPS-FM, including partnering with mana whenua in preparing these district plan provisions, protecting and enhancing Māori freshwater values, and providing for mana whenua and their relationship with their culture, land, water, wāhi tapu and other taonga.

b.   require financial contributions to be applied to urban development as a condition of resource consent where off site stormwater quality and quantity treatment is required.

c.   Reduce demand for water from the water supply network.

The Proposed RPS would bring forward the deadline for incorporating significant natural areas into the District Plan

27.  The RPS already includes policies and methods that direct territorial authorities to identify and protect indigenous biodiversity in district plans. Proposed RPS Change 1 includes amendments to these policies to:

a.   Align with Te Mana o te Taiao – Aoteaora New Zealand Biodiversity Strategy 2020 (ANZBS)

b.   Contribute to implementing the NPS-FM

c.   Consider the draft NPS on Indigenous Biodiversity that was released as an exposure draft in June 2022.

28.  The key proposed changes that are of note for Hutt City are:

a.   the proposed deadline of 30 June 2025 to include significant natural areas (SNAs) in the district plan. This is an earlier timeframe than what is proposed in the draft NPS on Indigenous Biodiversity, which sets an 8-year timeframe from the date the NPS comes into force.

b.   The direction to protect, enhance and restore significant ecosystem functions and services more broadly, rather than biodiversity values alone. This is a broader requirement than that of the current RPS and the draft NPS on Indigenous Biodiversity.

Amendments to Natural Hazard objectives and policies are proposed to strengthen consideration of climate change risks

29.  The proposed RPS change seeks to make stronger links between the impacts of climate change on areas of the region that are already vulnerable to natural hazard risks. In doing so, the proposal includes amendments to existing objectives to:

a.   Recognise that the natural environment is also impacted by natural hazards and the effects of climate change, and to minimise these risks

b.   Provide direction that natural hazard mitigation and adaptation methods (e.g. hard engineering protection solutions) should minimise both the risks from the natural hazard, as well as impacts on natural environment values, such as Te Mana o te Wai and indigenous biodiversity

c.   Recognise that preparedness for climate change will occur over the short, medium and long term.

30.  These changes are consistent with the approach already being taken across the region to natural hazard management in district plans. This approach includes the move to a risk-based approach that incorporates climate change and sea level rise predictions in line with national guidance. The upcoming District Plan review will incorporate this approach.

Proposed RPS Change 1 includes new and amended policies to give effect to the NPS-UD and recognise new strategic regional planning direction

31.  The NPS-UD includes policies that direct regional councils in Tier 1 urban environments to amend their Regional Policy Statements to:

a.   Provide for a ‘well-functioning urban environment’ – the overarching objective of the NPS-UD

b.   Enable and manage urban intensification

c.   Providing for responsive planning through introducing criteria for determining what district plan changes will be treated as ‘adding significantly to development capacity’ under Policy 8 of the NPS-UD.

32.  As such, Proposed RPS Change 1 includes amendments to the existing ‘Regional form, design and function’ chapter of the Operative RPS to meet these requirements. This chapter sets the direction for where urban development should occur in the region, relative to the rural environment.

33.  The key changes proposed include:

a.   Amendments to the chapter introduction to reflect the new national direction, and also incorporate direction from the Wellington Regional Growth Framework

b.   The inclusion of new issue statements regarding housing capacity and the impacts of urban development on the natural environment

c.   Amendments to Objective 22 to incorporate the concept of a ‘well-functioning urban environment’

d.   A new objective relating to growth and development in rural areas

e.   Amendments to existing policies relating to the region’s centres hierarchy and urban form

f.    Inclusion of new policies relating to:

i. Occupation, use, development and ongoing relationship of mana whenua/tangata whenua with their ancestral land

ii.            The effects of urban development on freshwater and the coastal marine area

iii.           Responsive planning for developments that provide significant development capacity. This will be a consideration when private plan change requests are made to rezone land for urban development.

34.  The proposed changes relating to urban form are being addressed in part through Council’s District Plan Change 56 (the Intensification Planning Instrument). The RPS changes in this regard ensure alignment across the regional and district planning instruments in giving effect to the NPS-UD. The proposed changes strengthen the existing RPS approach to maintaining a compact urban form.

Discussion

35.  Officers have prepared a draft submission on Proposed RPS Change 1. The draft submission has been prepared following discussions with relevant teams across the Council. Officers have also collaborated with neighbouring councils (Wellington City, Porirua City, Upper Hutt City, and Kāpiti Coast District Councils) to identify areas of common interest.

36.  Officers have also previously provided feedback to GWRC on draft provisions for RPS Change 1, prior to notification. Some, but not all, of the feedback provided by officers has been incorporated into the proposal.

37.  Overall, the submission supports the general intent of the proposed changes. However, the submission raises a number of concerns about the detail of some of the proposed changes and their potential consequences once they are applied in district plans and resource consent processes.

38.  The key points of the submission relate to:

a.   Lack of clarity about how some provisions can be achieved through individual resource consent applications

b.   Undefined terms, which creates uncertainty

c.   The prescriptive nature of several policies

d.   Repetition of higher order policy direction, rather than translating this into the local context

e.   Inconsistencies with the exposure draft of the NPS on Indigenous Biodiversity

f.    Overlapping policies

g.   Concerns about policies that go beyond the role of a district plan e.g. water use efficiency.

h.   Concerns about policies that duplicate matters handled by local or central government outside the resource management system, e.g. the emissions trading scheme.

i.    Potential resourcing issues as a result of some policies e.g. travel demand management plans.

Options

39.  Council has the following options:

a.   Approve the submission (in Appendix 1 to this report) with or without amendments;

b.   Do not approve the submission and either:

i. Prepare/provide direction for a new submission; or

ii.            Not make a submission.

Climate Change Impact and Considerations

40.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

41.  The Proposed RPS Change 1 includes a range of new provisions that seek to ensure climate change is considered in the region’s resource management framework and decision-making. These changes, if approved, will require the Council to make significant changes to the District Plan to give effect to these provisions. Those changes will likely be progressed through the District Plan Review process in 2023/2024.

Consultation

42.  Consultation with the community has not been undertaken on this submission. However, the Council will need to consider the proposed changes as part of the District Plan review. That process will include consultation with the community where feedback will be sought on the application of these regional provisions at a local level.

43.  The Council also has an opportunity to remain engaged in the Proposed RPS Change 1 process through the further submissions and hearing process, and any subsequent appeals.

Legal Considerations

44.  There are no legal risks associated with this submission. However, as noted above the Council will be legally required to consider the proposed changes in the upcoming District Plan review, even before the RPS changes are operative.

Financial Considerations

45.  There are no financial considerations associated with this submission. However, there may be additional costs associated with any subsequent hearings or appeals that are part of the process.

46.  There may also be additional costs associated with implementing aspects of Proposed RPS Change 1 through the District Plan Review process. At this stage these costs are unknown.

Appendices

No.

Title

Page

1

Hutt City Council Regional Policy Statement Change 1 submission

41

    

 

 

 

 

 

Author: Stephen Davis

Intermediate Policy Planner

 

 

 

Author: Kate Pascall

Policy Planning Manager

 

 

 

 

 

 

Approved By: Alison Geddes

Acting Director Environment and Sustainability

 


Attachment 1

Hutt City Council Regional Policy Statement Change 1 submission

 

 

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Attachment 1

Council Minutes - 2 August 2022

 

 

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                                                                       1                                          6 September 2022

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 6 September 2022 commencing at 4.19pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr C Milne (via audio-visual link)

Cr A Mitchell

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr D Hislop

 

NON ATTENDANCE:    Cr G Barratt

 

IN ATTENDANCE:         A Blackshaw, Director Neighbourhoods and Communities

                                           J Griffiths, Director Strategy and Engagement

                                           A Geddes, Director Environment and Sustainability

                                           K Puketapu-Dentice, Director Economy and Development  

                                           J Livschitz, Group Chief Financial Officer

                                           B Cato, Chief Legal Officer

                                           K Stannard, Head of Democratic Services

                                           K Glanville, Senior Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

2.       APOLOGIES

Resolved:        (Mayor Barry/Deputy Mayor Lewis)               Minute No. C 22401

“That the apology from Cr Hislop be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

There was no conflict of interest declarations.

5.

Sewage and Drainage rights over reserve land to service residential development at 370 to 372 Stokes Valley Road (22/2134)

Report No. HCC2022/4/184 by the Head of Parks and Reserves

 

The Director of Neighbourhoods and Communities elaborated on the report.

The Chief Legal Officer advised the process was being reviewed to delegate these types of requests to officers. He said a report would be considered by the new Council.

 

Resolved:       (Mayor Barry/Cr Mitchell)                                            Minute No. C 22402

“That Council:

(1)   approves a request to grant drainage rights pursuant to s461 Local Government Act 1974 over the reserve at 378 Stokes Valley Road, known as Korau Reserve in favour of the properties at 370 to 372 Stokes Valley Road for the rights to drain water and sewage; and

(2)   acknowledges that the rights would be applied to the Certificate of Titles WN785/48.

For the reason that establishing new drainage rights over Korau Reserve is the most practical option and Council’s Policy on Private Use of Council land permits this.

 

 

6.

Sewage and drainage rights over reserve land for 20 Korau Street, Stokes Valley (22/2128)

Report No. HCC2022/4/185 by the Head of Parks and Reserves

 

Resolved:        (Mayor Barry/Cr Briggs)                                              Minute No. C 22403

“That Council:

(1)   approves a request to grant drainage rights pursuant to s461 Local Government Act 1974 over the reserve property at 378 Stokes Valley Road, known as Korau Reserve, in favour of the property at 20 Korau Grove being Lot 14 DP 8248 for the rights to drain water and sewage; and

(2)   acknowledges that the rights would be applied to Certificates of Titles WN785/48.”

For the reason that applying new drainage rights along one edge of Korau Reserve is the most practical option to connect private properties to public services and the Council policy on Private Use of Council Land permits this if a Council resolution is supportive.

 

7.

End of Triennium Delegations (22/796)

Report No. HCC2022/4/183 by the Head of Democratic Services

 

The Head of Democratic Services elaborated on the report.

 

Resolved:          (Mayor Barry/Deputy Mayor Lewis)                       Minute No. C 22404

“That Council:

(1)   notes and receives the report;

(2)   agrees that, subject to the limitations set out in clause 32(1) of Schedule 7 of the Local Government Act, it authorises the Chief Executive to make decisions over and above her normal delegations in respect of urgent matters for the period from the day following the Electoral Officer’s declaration of election results until the new Council is sworn in. Where the Mayor-elect is known, this will be in consultation with the Mayor-elect;

(3)   requests that all decisions made under this delegation be reported to the first ordinary meeting of the new Council;

(4)   appoints the members of the Policy, Finance and Strategy Committee who have current certification under the Making Good Decisions Training Assessment and Certification Programme for RMA Decision-Makers, as Hearings Commissioners for the period after the members of the committee vacate office and up to the appointment of the relevant standing committee by Council to be elected on Saturday 8 October 2022;

(5)   delegates to the Hearings Commissioners the functions, duties or powers that relate to any matters which may arise and needs a hearing that were delegated to the Policy, Finance and Strategy Committee as at December 2019 with power to act during the period described in part (4) above;

(6)   appoints Cr Edwards as Chair of the Hearings Commissioners and agrees that the quorum for any hearing will be three;

(7)   appoints Cr Edwards as Chair of the District Licensing Committee as he has the necessary knowledge, skill and experience relating to licensing matters;

(8)   delegates to the Chair of the District Licensing Committee all functions, duties or powers that were delegated to the District Licensing Committee with the power to act during the period described in part (4) above;

(9)   notes that fees payable to Chair and members sitting on resource consent hearings are set out in the Local Government Members (2022/23) Determination 2022 being $116 per hour for the Chair and $93 per hour for members;

(10) notes that payment of members of the District Licensing Committee is determined by the Ministry of Justice under the Cabinet fees framework being $624 per day ($78 per hour for part days) for the Chair and $408 per day ($51 per hour for part days) for members; and

 

 

(11) agrees to pay a meeting fee of $93 per hour to any of the Hearings Commissioners who are not declared elected to Council following the 8 October 2022 election, and who are required for hearings other than resource consent and licensing hearings for the period after the members of the committee vacate office and up to the appointment of the relevant standing committee at the first ordinary meeting of the incoming Council.”

For the reason that Council must provide effective and efficient conduct of Council’s business during the period after the members of the committee vacate office and up to the appointment of the relevant standing committee by Council to be elected on Saturday 8 October 2022.

8.       QUESTIONS

There were no questions.

9.       EXCLUSION OF THE PUBLIC

Resolved:          (Mayor Barry/Cr Edwards)                                     Minute No. C 22405

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

10.     Recommendation to Council from the Policy, Finance and Strategy Committee meeting held on 6 September 2022: Valley Floor Growth Infrastructure – Infrastructure Acceleration Fund Negotiation Phase

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Recommendation to Council from the Policy, Finance and Strategy Committee meeting held on 6 September 2022: Valley Floor Growth Infrastructure – Infrastructure Acceleration Fund Negotiation Phase.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

 

 

There being no further business the Chair declared the public part of the meeting closed at 4.25pm. The public excluded part of the meeting closed at 4.28pm.

 

 

 

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022

 


1

 

Komiti Ratonga o Te Awa Kairangi|
Hutt Valley Services Committee

 

Minutes of a meeting held in the Hutt City Council Chambers,

 2nd Floor, 30 Laings Road, Lower Hutt on

 Friday 26 August 2022 commencing at 9.30am

 

 

PRESENT:

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

 

Mayor W Guppy, UHCC

Cr C Carson, UHCC

 

Cr B Dyer (via audio visual link)

Cr P Lambert, UHCC (via audio visual link)

 

Cr N Shaw

 

 

APOLOGIES:                   Cr Sutton

 

IN ATTENDANCE:          P Kelly, Chief Executive, UHCC (via audio visual link)

A Geddes, Director, Environment and Sustainability, HCC

B Hodgins, Strategic Advisor,  HCC (part meeting)

J Scherzer, Head of Climate and Solid Waste, HCC (via audio visual link) (part meeting)

D Bentley, Environmental Health Manager, HCC (via audio visual link)

P Mans, Animal Services Manager, HCC (part meeting)

B Latimer, Parks and Reserves Manager, UHCC (part meeting)

S Sykes, Compliance Services Manager, UHCC (part meeting)

S Hutchison, Chief Advisor Wastewater, Wellington Water Limited

K Glanville, Senior Democracy Advisor, HCC (via audio visual link)

A Doornebosch, Democracy Advisor, HCC

L Kynaston, Senior Governance Advisor, UHCC (part meeting)

V Gilmore, Administrator, Democratic Services, HCC (via audio visual link)

 

 

PUBLIC BUSINESS

 

1.       Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake a na te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

RESOLVED:  (Cr Briggs/Mayor Guppy)                           Minute No. HVSC 22401

“That the apology received from Cr Sutton be accepted and leave of absence be granted.”

3.

PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5.       Minutes

 

Resolved: (Cr Briggs/Cr Carson)                                           Minute No. HVSC 22402

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 6 May 2022, be confirmed as a true and correct record.”

6.

Future of the Hutt Valley Services Committee (22/2006)

Report No. HVSC2022/4/2 by the Solicitor, HCC

 

 

The Chair elaborated on the report.

In response to a question from a member, the Chair advised that the Local Government and Three Waters Reforms would have no immediate effect on the status quo of the Committee.

 

 

Resolved: (Cr Briggs/Cr Newell)                                            Minute No. HVSC 22403

 

“That the Committee:

(1)   receives and notes the report; and

(2)   agrees not to further pursue the process for disestablishing the Committee.”

 

 

7.

Wastewater Joint Venture Update - 18 April to 5 August 2022 (22/1993)

Report No. HVSC2022/4/158 by the Strategic Advisor, Hutt City Council

 

The Strategic Advisor, HCC elaborated on the report.

Members asked officers for a dashboard for the Barber Grove renewal covering budget, costs to date and risks.

 

Resolved: (Cr Briggs/Cr Carson)                                             Minute No. HVSC 22404

 

“That the Committee notes the information in the report.”

8.

Update on Silverstream Landfill and resource recovery (22/1935)

Report No. HVSC2022/4/143 by the Head of Climate and Solid Waste, Hutt City Council

 

The Head of Climate and Solid Waste, HCC elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste, HCC advised:

·           there were land constraints at the transfer station to develop a weigh bridge before a recovery station. Going forward a more dedicated resource recovery area would be considered.

·           officers were awaiting a decision on tenders submitted for a partner to operate the Transfer Station and Recource Recovery area. He noted the discounts and exemptions for charities also applied to greenwaste.

 

Resolved: (Cr Briggs/Mayor Guppy)                                  Minute No. HVSC 22405

 

“That the Committee receives the report.”

 

9.

Akatārawa Cemetery Update (22/1858)

Report No. HVSC2022/4/144 by  the Parks and Reserves Manager, Upper Hutt City Council

 

The Parks and Reserves Manager, UHCC elaborated on the report. 

In response to a question from a member, the Parks and Reserves Manager, UHCC said officers could provide a dashboard for the cemetery development work.

 

Resolved: (Cr Briggs/Cr Dyer)                                                Minute No. HVSC 22406

 

“That the Committee receives and notes the report.”

 


 

 

10.    Dog Control Report - Hutt City Council (22/1939)

Report No. HVSC2022/4/159 by the Animal Services Manager, HCC

The Animal Services Manager, HCC elaborated on the report.

In response to questions from members, the Animal Services Manager, HCC said officers would ask the Animal Control Officers about the number of roaming dogs in Taita. He noted officers could also consider a community plan to allow members of the community to report roaming dogs. He said the number of overdue accounts for dog registration fees was at the usual level for this time of year. He highlighted that many residents did not receive their invoices for fees until July. He said because of this the due date for fees had been extended to the end of August. He advised officers would ensure they would distribute invoices earlier in 2023. He noted an Afterpay system for dog registration fees would be considered in the future.

Resolved:  (Cr Briggs/Cr Carson)                                              Minute No. HVSC 22407

 

“That the Committee receives and notes the information.”

 

11.

Dog Control Update - Upper Hutt City Council (22/1859)

Report No. HVSC2022/4/145 by the Compliance Services Manager, UHCC

 

The Compliance Services Manager, UHCC elaborated on the report.

 

Resolved: (Cr Briggs/Cr Shaw)                                               Minute No. HVSC 22408

 

“That the report be received and noted.”

 

 

12.

Health Activities Update (22/1860)

Report No. HVSC2022/4/146 by the Compliance Services Manager, UHCC

 

The Compliance Services Manager, UHCC elaborated on the report.

In response to a question from a member, the Environmental Health Manager, HCC said the Hutt City Appearance Bylaw was currently being operationalised. He said this was reported regularly.

In response to a question from a member, the Compliance Services Manager, UHCC said officers could discuss with the Police measures for the sale of non alcoholic and alcoholic drinks in one premise. He said this would include managing the sale of these items to minors.

 

Resolved: (Cr Briggs/Mayor Guppy)                                       Minute No. HVSC 22409

 

“That the report be received and noted.”

 

 

13.

Hutt Valley Services Committee Forward Programme 2022 (22/1861)

Report No. HVSC2022/4/147 by the Democracy Advisor, HCC

 

Members asked officers to arrange a bus tour for members early in the new triennium. They also asked officers consider what joint facilities could be included in the tour.

 

Resolved: (Cr Briggs/Cr Shaw)                                           Minute No. HVSC 22410

 

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

 

14.    regional joint services opportunities

The Chair asked for a joint briefing early in the new triennium. Members were asked to consider the Committee’s future work before the briefing. Members noted that the bus tour would be held prior to the briefing.

 

15.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

There being no further business the Chair declared the meeting closed at 10.09am.

 

 

 

 

 

 

                                                                                                       Cr J Briggs

                                                                                                       CHAIR

 

 

 

 

 

 

 

Jo Miller                                                                      Peter Kelly

Chief Executive                                                          Chief Executive

HUTT CITY COUNCIL                                                UPPER HUTT CITY COUNCIL


1

 

HUTT CITY COUNCIL

 

Komiti Iti Ahumoni I Tūraru |Audit and Risk Subcommittee

 

Minutes of a meeting held in the via audio visual link (Zoom) on

 Tuesday 30 August 2022 commencing at 2.00pm

 

 

PRESENT:

 S Tindal (Independent Chair)

Mayor C Barry (Deputy Chair) (from 2.06pm)

 

Cr J Briggs

Cr S Edwards

 

Cr A Mitchell

 

 

APOLOGIES:                  Cr N Shaw

 

IN ATTENDANCE:        J Miller, Chief Executive

A Blackshaw, Director Neighbourhoods and Communities

J Griffiths, Director of Strategy and Engagement

A Geddes, Acting Director Environment and Sustainability

K Puketapu-Dentice, Director Economy and Development 

J Livschitz, Group Chief Financial Officer

C Meads, Head of the Mayor’s Office (part meeting)

A Leong, Finance Project Manager

L Allott, Chief Digital Officer (part meeting)

D Newth, Financial Accounting Manager (part meeting)

J Kingsbury, Head of Transport (part meeting)

T Biggin, Project Manager Riverlink (part meeting)

K Crandle, Head of Parks and Reserves  (part meeting)

A Quinn, Project Manager (Naenae) (part meeting)

B Hodgins, Strategic Advisor (part meeting)

N Reddy, Risk and Assurance Manager

K Glanville, Senior Democracy Advisor

K Davey, Democracy Advisor

V Gilmour, Democracy Administrator

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

Resolved: (Cr Briggs/Cr Mitchell)                                              Minute No. ARSC 22401

“That the apology received from Cr Shaw be accepted and leave of absence be granted.”

Mayor Campbell arrived at the meeting at 2.06pm.

2.       PUBLIC COMMENT

There was no public comment.

3.       Presentations

Hutt City Council, Three Waters Growth Study 2022

The Chief Executive provided a verbal update on the Three Waters Growth Study attached as pages 11-12 to the minutes.

The Chair asked that officers report to the next Subcommittee on 28 September 2022 outlining the following risks: environmental, climate change, funding and finance, community impact and service levels, and communications and stakeholders.

In response to questions from members, the Chief Executive advised that the same modelling was used for all population growth projections. She said this ensured data consistency applied across Council planning.

MINOR ITEMS NOT ON THE AGENDA

The Chief Executive provided a verbal update on the Standard and Poor’s credit rating, attached as page 13 to the minutes.

The Chief Executive provided a verbal update on the International Accreditation New Zealand (IANZ) audit, attached as page 14 to the minutes.  She advised an updated IANZ risk register would be considered by the next Subcommittee meeting on 28 September 2022.

4.       CONFLICT OF INTEREST DECLARATIONS   

          There was no conflict of interest declarations.

5.

Holidays Act Compliance (22/1855)

Report No. ARSC2022/4/161 by the Finance Project Manager

 

The Finance Project Manager elaborated on the report.

The Group Chief Financial Officer advised that the project team was pleased with the progress and that the project was tracking well.

In response to questions from members, the Group Chief Financial Officer advised the $900,000 was for the full amount of payments to be paid out. She said the project was currently under budget, but there were risks relating to the delay of the new HR and Payroll system. She added the potential underspend was being kept as part of the contingency for possible future payments.

The Chief Digital Officer advised that Council was currently working with the vendor of the HIRS system to ensure the system was compliant with the Holidays Act.

 

Resolved: (S Tindal/Cr Mitchell)                                         Minute No. ARSC 22402

“That the Subcommittee notes and receives the report being the sixth update on the Holidays Act Remediation Project, and notes the following:

a)    the remediation calculations were completed by a payroll calculation specialist in
mid-July 2022, with the results providing a high level of confidence that the calculations are correct;

b)    the first tranche of payments to current staff owed remediation were made on 27 July 2022 covering the period March 2015 to March 2022;

c)    contact at the last known address of former staff entitled to remediation payments commenced late July 2022, with an advertisement placed in the local newspaper on 11 August 2022;

d)    the new HRIS and Payroll system to be implemented as part of the Go Digital Programme was to go live in mid-2022, however it is now expected to go live in late 2023 to ensure Council is fully compliant with the Act; and

e)    a further tranche of payments to impacted current staff will be required to cover the period from April 2022 until the date the Council achieves full compliance in 2023 (following the implementation of the new HRIS and Payroll system) and it is anticipated that this will be met by the contingency within the original provision made in the financial statements to
30 June 2021.

 

6.

Insurance renewal update (22/1898)

Report No. ARSC2022/4/162 by the Treasury Officer

 

Ani Te Whaiti, Executive Director, AON Insurance was in attendance for the item.

The Financial Accounting Manager elaborated on the report. He noted there were significant challenges during the renewal process with the impact of the global environment, and inflationary pressures on premiums. He said this would continue to create challenges going forward.

In response to questions from members, the Financial Accounting Manager advised that point 15 included cost increases due to inflation and Council’s portfolio growth. He anticipated increased cost pressures would continue to occur.

The Executive Director, AON noted that the graph on page 15 did not show the full picture, as it did not include the growth in Council’s asset portfolio. She said that during the 2021/22 period there had been a 9.5% increase in Council’s asset value and the increase in premiums reflected this.

 

Resolved: (S Tindal/Cr Edwards)                                        Minute No. ARSC 22403

“That the Subcommittee:

(1)   notes that Council has successfully renewed its Property and Infrastructure insurance programme for policies commencing 1 May 2022 for a 12-month term;

(2)   notes the remaining policies, renewed on 1 November 2021, for a 12-month term;

(3)   notes the insurance renewal challenges as outlined in paragraphs 10 to 12 contained in the officer’s report; and

(4)   notes that the insurance costs for 2022/23 are expected to be $260,000 higher than budgeted and that officers will look to find savings and offsets within the approved Annual Plan 2022/23.”

 

7.

External audit update, including update on the Hutt City Council Group Annual Report 2021/22 (22/1958)

Report No. ARSC2022/4/163 by the Financial Accounting Manager

 

The Group Chief Financial Officer elaborated on the report. She noted that the full Group Annual Report (unaudited draft report) would be considered by the Subcommittee at its next meeting on 28 September 2022.

 

Resolved: (S Tindal/Cr Mitchell)                                         Minute No. ARSC 22404

“That the Subcommittee:

(1)   notes and receives the update on the Group Annual Report 2021/22;

(2)   notes that the interim audit was completed successfully and that there is no interim management report issued by Audit NZ;

(3)   notes that the final audited Group Annual Report 2021/22 is expected to be available for Council adoption in late November 2022;

(4)   notes that the statutory deadline for the adoption of the Group Annual Report 2021/22 is
31 December 2022;

(5)   notes that officers plan to present the draft unaudited Group Annual Report 2021/22 to the Audit and Risk Subcommittee on 28 September 2022;

(6)   notes that the new incoming Council, post the October 2022 elections, will determine the approach and timing of the adoption of the Group Annual Report 2021/22; and

(7)   notes the key financial accounting adjustments to be recorded in the 2021/22 financial statements as detailed in paragraph 10 contained in the officer’s report.”

 

8.

Tupua Horo Nuku Project Update (22/2023)

Report No. ARSC2022/4/164 by the Head of Transport

 

The Head of Transport elaborated on the report.  He noted the following:

·           the opening ceremony of the project held last week;

·           service relocations had been analysed to allow for construction to begin at Windy Point and Sunshine Bay. Locations for the other four bays were being identified ahead of schedule;

·           the precast block moulds were completed and the actual blocks were now in construction. The installation of the blocks would start in approximately four weeks.

·           the Alliance was working on updated costs for the remaining four bays. The cost report was due in approximately eight weeks and would be reported to Council in December 2022. The report might not include Lowry Bay as more costs for a potential design change in Lowry Bay were possible. The potential design changes would take into account the resilience of the bay and seawall and expected rising sea levels. This might have an impact on the costing and resilience of the project.

In response to questions from members, the Head of Transport confirmed that a redesign for Lowry Bay required changes in the resource consent. He said the changes would trigger the need for either a new consent or variation to the current consent and go through the usual consenting process. He advised he would look into the costing in the Revenue/Funding sources relating to the Crown Infrastructure Partners funding and confirm the numbers. He stated that the possible design changes to Lowry Bay were the result of feedback from the community, observations of the damage which occurred during the last major storm and projected climate and environmental changes.  He added the current approved sea wall might not have the full effect desired in this location.

 

Resolved: (S Tindal/Cr Briggs)                                            Minute No. ARSC 22405

“That the Subcommittee:

(1)   notes the key risks and updates on the Tupua Horo Nuku (Eastern Bays Shared Path) Project;

(2)   notes the increasing construction costs to deliver the overall Tupua Horo Nuku (Eastern Bays Shared Path) Project and that discussions are on-going with Crown Infrastructure Partners (CIP) and Waka Kotahi to seek additional funding and that the costs for the remaining four bays will go to Council for approval in November or December 2022;

(3)   notes the Tupua Horo Nuku (Eastern Bays Shared Path) Project budgets (both capital expenditure and revenue) approved by Council in the Long-Term Plan 2021-2031 following public consultation and updated for Council decisions made in the preparation of the Annual Plan 2022-23, as detailed in the “Financial Considerations” section of the report; and

(4)   notes that Council will be required to approve any increase in funding requirements which exceeds Council’s approved budgeted position and that the impact of the significance of increases on requirements for Council to consult on changes will be considered alongside the outcome of discussions with funding partners.”

 

9.

RiverLink Update (22/2036)

Report No. ARSC2022/4/165 by the Project Manager Riverlink

 

The Project Manager Riverlink elaborated on the report. He advised the Environment Court’s intention to grant the resource consent had been received. He said that Council had until 30 September 2022 to liaise with the Environment Court on any matters.

In response to questions from members, the Project Manager Riverlink advised the change in procurement to an alliance was the right direction for Council. He said the decision from the Environment Court was being reviewed and full details were not yet available. He added that advisors would be looking at the cost and technical implications raised by the court. He noted an update would be reported to the Major Projects Board, and the Subcommittee when available.

 

Resolved: (S Tindal/Cr Briggs)                                            Minute No. ARSC 22406

“That the Subcommittee receives the report and notes the following:

a)         the Project Risk Register is attached as Appendix 1 to the report;

 

b)        that the resource consent was lodged in July 2021 and a decision is expected in mid-August 2022;

 

c)         a Project Design Liaison Group is being established;

 

d)        GHD has been working as Principal’s Technical Advisor and preparing documentation needed for the procurement process; and

 

e)         the procurement route has changed from a Hybrid Alliance to a Pure Alliance.”

 

10.

Update on Petone Wharf Project (22/2048)

Report No. ARSC2022/4/166 by the Head of Parks and Reserves

 

The Head of Parks and Reserves elaborated on the report. She highlighted the uncertainty around the condition of Petone’s wharf existing piles. She said the piles might need replacing.  She highlighted that cost estimates covered the wrapping and splicing of piles, not the removal and replacement of piles. She stated this presented a risk and the team was working with Calibre to work through the condition of the piles, cost implications and timeframes. She added this would not be known until the condition of the piles could be seen. She said the predominant damage to the piles could be caused by marine worms. She confirmed officers would report back to the Subcommittee once they had more information.

In response to questions from members, the Head of Parks and Reserves advised that the investigation into the piles at Petone wharf could cost hundreds of thousands of dollars.  She said officers were still getting a clear understanding of the extent of damage made by marine worms. She noted that the project had a cap of $21M in the Long Term Plan (LTP).

In response to further questions from members, the Head of Parks and Reserves advised officers were working with Greater Wellington Regional Council to assess the implications of pile replacement.  She said the project was achievable within the current budget but there was the risk that not all information was available. She confirmed that previous photographs of piles affected by marine worms were of a sample taken from the previous Days Bay wharf which was older than the Petone wharf.

The Head of Parks and Reserves advised further information was due in September 2022 and October 2022 from technical experts. She said a report, including the advice provided by Calibre, would be reported to the new Council in February 2023.

Members asked that officers report back to the Subcommittee’s meeting on
28 September 2022 with information on the piles. Members noted a report on the full design would be considered in February 2023.

A member requested that the Petone wharf project be included in the induction pack for the incoming Council.

 

Resolved: (S Tindal/Cr Edwards)                                        Minute No. ARSC 22407

“That the Subcommittee:

(1)   notes and receives the information in this report;

(2)   notes that three options for Petone Wharf have been progressed to the stage of detail design and costing and that Council will be asked to identify a preferred option in early 2023;

(3)   notes that Calibre Consulting Ltd’s most recent report confirms a substantial amount of work is required in the rebuild and that the extent of this will not be known until the structure is taken apart; and that due to this the overall residual risk rating remains high; and

(4)   notes a communication plan has been developed for the project which includes signboards on site that will provide background information, key dates and updates as work progresses.

 

11.     Information Items

a)

Naenae projects - progress update (22/2019)

Memorandum dated 10 August 2022 by the Project Manager (Naenae)

 

The Project Manager (Naenae) elaborated on the report.

In response to questions from members, the Project Manager Naenae advised that the ground and stability risks remained on the risk register because of soil quality. He noted that parts of the area were industrial and heavy metals may be present in the soil. He said these risks would be monitored and tracked until they had been reduced to a safe level or eliminated. He added that as the project progresses, the risk register would continue to be updated.

 

Resolved: (S Tindal/Cr Mitchell)                                Minute No. ARSC 22408

“That the Subcommittee receives the memorandum and notes the following progress that has been made on the Naenae projects:

 

a)    approval of the resource consent application for the Naenae Pool and Fitness Centre;

b)    off-site procurement, design activity and building consent processing is proceeding in line with the programme agreed with co-funder Crown Infrastructure Partners;

c)     commencement of the groundworks in July 2022 and the completion of the first stage of ground remediation;

d)    procurement of the major components for the building are progressing to plan and local suppliers are involved in the tendering process;

e)     design activity for the refurbishment of the old Naenae Post Office continues and an application for a change of use to a community centre is being processed by Council planners;  

f)     tenders for the refurbishment of the Old Naenae Post Office will be sought in September 2022;

g)    the cost for the Naenae Pool and Fitness Centre continues to be reviewed at regular intervals and remains within the $68M budget cap; and

h)    Council has been successful in its application to the Local Government Funding Agency’s Green, Social and Sustainability Lending Programme for the Naenae pool and fitness centre project.

 

b)

Audit and Risk Subcommittee Forward Programme 2022 (22/2002)

Report No. ARSC2022/4/149 by the Democracy Advisor

 

Members asked that reports on the Hutt City Council Growth Study and the Petone wharf be added to the forward programme.

 

Resolved: (S Tindal/Cr Briggs)                                   Minute No. ARSC 22409

“That the Subcommittee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

12.     QUESTIONS

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.14 pm.

 

 

 

 

 

 

 

 

S Tindal

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022


 

30 August 2022

Update from the Chief Executive on Hutt City Three Waters Growth Study to the Audit and Risk Subcommittee 30 August 2022

Introduction

The purpose of this update is to provide early notice to the Audit and Risk Subcommittee of a recently completed growth study by Wellington Water. The study highlights a significant shortfall in the level of investment currently planned and budgeted for three waters infrastructure in our city, particularly stormwater, based on the latest forecast growth information.

Wellington Water will present its findings to Council at a briefing tomorrow afternoon.

Officers are preparing more comprehensive advice which the Subcommittee may wish to receive and consider at its next meeting.

Background

Wellington Water has recently completed the Three Waters Growth Study for Lower Hutt which has been compiled over the past 2 years.

Wellington Water advises it has completed growth studies for all the councils in the region, though they do vary in their level of detail and how comprehensive they are depending on the funding provided (both historically and for the financial year). Wellington Water plans to publish a summary report covering all the councils (to provide the complete regional view) but have had to hold off on that while everyone gets briefed individually in advance.

The Study has been undertaken to identify three-water infrastructure improvements to accommodate predicted population growth over the next 30-years.

The study includes:

Findings

The study has found that there is a significant programme of investigative, design, and physical works needed to meet the demands of future growth and bring existing networks to target levels of service.

The proposed improvements that have been identified for Hutt City Council in this study have an associated cost estimate of approximately $1.27B over 30-years of which only $0.23B (18%) is currently funded in the Long-Term Plan 2021-2031.

On a straight-line basis this equates to an additional $35M investment in infrastructure per year for the next 30 years just to meet the demand for growth. 

This is on top of the increased investment required for renewing an ageing network, a significant proportion of which is in poor condition.  In comparison this past year we spent in total $29M in capital investment (including both replacement and new works).

Due to the relatively flat nature of the Hutt Valley floor, servicing for water supply is relatively straightforward, however, the topography brings significant challenges for wastewater and more particularly for stormwater.

Servicing Wainuiomata and Stokes Valley are the most challenging and expensive due to existing topographical constraints.

Stormwater improvements make up 64% of the estimated investment for growth. ($810M)

The significant investment in stormwater is attributed to existing stormwater flooding issues and meeting targeted levels of service assumed for this study (habitable floor levels protected for 1 in 100yr + climate change).

The prioritisation of investment for new stormwater infrastructure will need further input to factor in affordability criteria, emerging environmental standards, and community expectations for levels of service.

Breakdown of Investment

The proposed capacity upgrades for city-level network infrastructure incudes:

Exclusions from this study include:

• Bulk water source, treatment and distribution (GW responsibility)

• Wastewater Joint Venture Trunk Network and Seaview WWTP

• Water quality improvements (covered by Stormwater Management Strategy/Stormwater Management Plans consent)

• Local upgrades to facilitate development


 

Update from the Chief Executive on Standard & Poor’s Credit Rating and IANZ Visit to the Audit and Risk Subcommittee 30 August 2022 

Standard & Poor’s Credit Rating

International credit-rating agency Standard & Poor’s annually review council’s credit rating. The most recent review was completed in early August 2021.

Yesterday Standard and Poor’s affirmed council’s credit rating as AA long term with “stable” outlook, and A-1+ short term. This is unchanged from last year.

Standard & Poor’s report says: 

A full report will be presented to the Policy, Finance and Strategy Committee on 6 September with the agenda published today.

I would like to acknowledge the Corporate Leadership Team, our Group Chief Financial Officer Jenny Livschitz and the finance team for their work to maintain our AA rating.


 

 

International Accreditation New Zealand (IANZ)

The Subcommittee received a report on 28 June 2022 providing an update on Building Consent Authority Accreditation. There have also been regular updates to the Infrastructure and Regulatory Committee. I wanted to provide a further update to you today.

IANZ audits technical functions/procedure carried out by the Building Consents Team against building regulations and regulates ability of Building Consent Authorities (councils) to issue consents and other functions, i.e. holds approval of accreditation of BCA regulations.

The IANZ audit team was on site last week for 3 days assessing us on specific elements of compliance with building regulations. The visit involved the entire building team supported by me, the Interim Director of Environment & Sustainability Alison Geddes and other teams including IT and People & Capability.

The outcome of the audit is that our building consent authority is viewed as being low risk. The next audit will be in February 2024 which means we have moved to a two-year review cycle. IANZ will provide their initial report in the next couple of weeks. This will be fully reported through to the Infrastructure and Regulatory Committee.

Thank you to the building team for the work you have done to ensure we are operating within the regulations and to meet external audit criteria.


1

 

HUTT CITY COUNCIL

 

Komiti Ratonga Rangatōpū me te Rautaki

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Tuesday 6 September 2022 commencing at 3.15pm

 

 

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr G Barratt (via audio-visual)

Cr J Briggs

 

Cr K Brown (Deputy Chair)

Cr B Dyer

 

Deputy Mayor T Lewis

Cr C Milne (via audio-visual) (from 3.18pm)

 

Cr A Mitchell

Cr N Shaw

 

Cr L Sutton

 

 

 

 

 

APOLOGIES:                  Cr Hislop

 

IN ATTENDANCE:        A Blackshaw, Director Neighbourhoods and Communities

J Griffiths, Director Strategy and Planning

A Geddes, Acting Director Environment and Sustainability

K Puketapu-Dentice, Director Economy and Development  

J Livschitz, Group Chief Financial Officer

D Kerite, Head of Regulatory Services (part meeting)

G Craig, Head of Business and Economy (part meeting)

D Bentley, Environmental Health Manager (via audio-visual link)

K Eagle, Senior Management Accountant (part meeting)

M de Boer, Principal Advisor Strategic Planning and Business (part meeting)

B Cato, Chief Legal Officer (part meeting)

B Preston, Housing and Development Lead (part meeting)

D Koenders, Manager Financial Strategy and Planning (part meeting)

J Kingsbury, Head of Transport (part meeting)

A Martin, Resource Consents and Compliance Manager (part meeting)

M Palmer, Head of Enterprise Portfolio Management Office (via audio-visual link)

H Singh, Advisor Strategic Planning and Business (via audio-visual link) (part meeting)

K Glanville, Senior Democracy Advisor (via audio-visual link)

V Gilmour, Democracy Administrator

J Randall, Democracy Advisor

 

 

 

 

PUBLIC BUSINESS

 

1.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

2.       APOLOGIES

Resolved: (Cr Edwards/Cr Mitchell)                                   Minute No. PFSC 22401

“That the apology received from Cr Hislop be accepted and leave of absence be granted.”

 

3.       PUBLIC COMMENT

 

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5.

Hutt Valley Chamber of Commerce 12 Monthly Report to 30 June 2022 (22/1940)

Report No. PFSC2022/4/173 by the Head of Business and Economy

 

The Chair welcomed P McKibbon, Chief Executive of the Hutt Valley Chamber of Commerce (HVCC), and M Skelly, President of the HVCC.

Cr Milne joined the meeting at 3.18pm.

The Head of Business and Economy elaborated on the report. He said HVCC was working in partnership with Hutt City Council, Upper Hutt City Council, Waka Kotahi, Wellington Water Limited and Mana Whenua to develop a business case for a Jobs and Skills hub (the hub). He explained the hub was still under consideration by Te Manatū Whakahiato Ora - the Ministry of Social Development.

In response to questions from members, the Chief Executive HVCC said workforce numbers and increasing costs were currently the number one issues for businesses. He confirmed HVCC had been working with Ngāti Toa on education-to-employment work, including work to support the RiverLink project. He explained the hub was focused on the RiverLink project but would also provide support for wider training and job opportunities. He said HVCC had been fostering collaboration between Hutt Valley business and suppliers to encourage more use of local supplies.

The Chair thanked the Chief Executive and President of HVCC for their work over the course of the triennium.

 

Resolved: (Cr Edwards/Cr Briggs)                                      Minute No. PFSC 22402

“That the Committee notes and receives the report.”

For the reason, the Hutt Valley Chamber of Commerce is required to regularly report to the Committee on performance against agreed performance measures.

 

6.

Sale and supply of alcohol (fees) regulations 2013 - Regulation 19(1) - reporting by territorial authorities (22/2093)

Report No. PFSC2022/4/175 by the Environmental Health Manager

 

In response to questions from members, the Environmental Health Manager advised Council’s alcohol licensing fees would not be likely to achieve 90% recovery of alcohol licensing related costs. He added this was despite fees being amongst the highest in the country. He said he was investigating whether the Alcohol Fees Bylaw could be reviewed so that fees could be inflation-proofed. He agreed to consider whether a 90% cost recovery was too ambitious and would report back to members. He said officers were able to reduce the fee by one category depending on the criteria an applicant met. He added that a series of related events could be eligible for a fee reduction. He agreed to ensure that information sheets sent to applicants included eligibility criteria for reduced fees.

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 22403

“That the Committee approves the publication of a ‘table of income versus expenditure’ on Council’s website showing the alcohol licensing income received from fees payable in relation to, and costs incurred, in:

(a)   the performance of the functions of Council’s District Licensing Committee under the Sale and Supply of Alcohol Act 2012 (the Act);

(b)   the performance of the functions of Council’s Inspectors under the Act; and

(c)   the undertaking of enforcement activities under the Act.”

For the reasons outlined in the report.

 

 

 

 

7.

Policy, Finance and Strategy Committee Forward Programme 2022 (22/2098)

Report No. PFSC2022/4/154 by the Democracy Advisor

 

Resolved: (Cr Edwards/Cr Shaw)                                       Minute No. PFSC 22404

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the report.”

 

8.

2022 Standard and Poor's Credit Rating (22/2149)

Report No. PFSC2022/4/186 by the Group Chief Financial Officer

 

The Group Chief Financial Officer elaborated on the report.  She considered the report an endorsement of Council’s approach to the Long Term Plan, investments, funding mechanisms and treasury management practices.

In response to questions from members, the Group Chief Financial Officer said Council had maintained a stable AA credit rating position, despite changes to its financial strategy, investment plans and other challenges such as Covid. She noted effective planning, financial prudence and meeting legislative requirements were key to Council’s higher scoring budgetry performance over the past three years.

 

Resolved: (Cr Edwards/Cr Brown)                                     Minute No. PFSC 22405

“That the Committee notes and receives the report.”

 

9.

Interim unaudited quarter four and annual performance results for the period ended 30 June 2022 (22/1851)

Report No. PFSC2022/4/174 by the Head of Enterprise Portfolio Management Office

 

The Head of Enterprise Portfolio Management Office elaborated on the report. She advised that continued demand for resource consents had been challenging. She added Covid had continued to impact staffing, services, facilities and contractors. She explained some key performance measures had been updated since the agenda had been distributed.

In response to a question from a member, the Group Chief Financial Officer confirmed budgets had assumed some level of growth when they were set in the Long Term Plan. She explained that increased growth was due to a range of factors including an increase in the rating database.

In response to a question from a member, the Director Economy and Development said although the impact of Covid, interest rates and lack of building materials were impacting the number of houses sold, he expected the economy would recover. He noted it was important that infrastructure was in place for more housing.

Cr Barratt left the meeting at 3.52pm.

The Chair noted the determination to ensure Asset Management Plans were fully funded through the Long Term Plan process was positive. He emphasised the importance of ensuring Council assets were maintained in good condition.

Members thanked officers for their work and the significant milestones achieved.

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 22406

“That the Committee notes and receives the report.”

 

10.

Three Waters Reform Update (22/2092)

Report No. PFSC2022/4/153 by the Strategic Advisor

 

Cr Barratt rejoined the meeting at 3.58pm.

The Group Chief Financial Officer advised Three Waters service entities would be established in 22 months’ time. She predicted work on the transition process would accelerate in 2023.

 

Resolved: (Cr Edwards/Cr Brown)                                      Minute No. PFSC 22407

“That the report be noted and received.”

11.     QUESTIONS

The Chair advised that Cr Sutton had submitted a question in writing before the meeting.

Cr Sutton confirmed officers had provided the information she had requested.

12.     EXCLUSION OF THE PUBLIC

Resolved: (Cr Edwards/Deputy Mayor Lewis)                    Minute No. PFSC 22408

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

13.     Valley Floor Growth Infrastructure - Infrastructure Acceleration Fund Negotiation Phase (22/1793)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Valley Floor Growth Infrastructure - Infrastructure Acceleration Fund Negotiation Phase.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

There being no further business the Chair declared the public part of the meeting closed at 3.59 pm. The public excluded part of the meeting closed at 4.15pm.

 

 

 

 

 

 

 

                                                                                                            S Edwards                                                                                                                 CHAIR

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022


1

 

HUTT CITY COUNCIL

 

Komiti Hapori|Communities Committee

 

Minutes of a meeting held in the Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 7 September 2022 commencing at 2.00pm

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards (from 2.04 pm)

 

Cr A Mitchell

Cr N Shaw (Deputy Chair)

 

Cr L Sutton

 

 

APOLOGIES:                  Cr Barratt, Cr Hislop

 

NON ATTENDANCE:     Cr Milne

 

IN ATTENDANCE:        A Blackshaw, Director, Neighbourhoods and Communities

J Griffiths, Director Strategy and Engagement (via audio-visual link) (part meeting)

K Chitham, Head of Museums (via audio visual link)

M Laban, Head of Connected Communities (part meeting)

K Crandle, Head of Parks and Reserves (part meeting)

S Chan, Programmes and Innovations Manager (part meeting)

D Hunter, Community Advisor Funding and Community Contracts (part meeting)

T Wilkinson, Site Lead, Pou Whakahaere Pokapū Hapori (part meeting)

P Sullivan, Principal Policy Advisor (part meeting)

D Gharbaoui, Policy Advisor (via audio-visual link) (part meeting)

A Quinn, Project Manager (Naenae) (via audio-visual link)

A Doornebosch, Democracy Advisor

V Gilmour, Administrator, Democratic Services (via audio-visual link)

 

PUBLIC BUSINESS

 

1.       Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.

APOLOGIES

Resolved: (Deputy Mayor Lewis/Cr Shaw)                             Minute No. CCCCC 22401

“That the apologies received from Cr Barratt and Cr Hislop be accepted and leave of absence be granted.”

 

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS    

          Cr Shaw declared a conflict of interest in relation to item 7, Community Funding - Mouri Ora Fund 2022-2023 and took no part in discussion or voting on the matter.

          Cr Mitchell declared a conflict of interest in relation to item 7, Community Funding – Mouri Ora Fund 2022-2023 and took no part in discussion or voting on the matter.

5.       ANNUAL REPORT ON THE HOMELESSNESS STRATEGY (22/2055)

Report No. CCCCC2022/4/170 by the Principal Policy Advisor

The Principal Policy Advisor elaborated on the report. He noted officers needed to identify what data could be gathered moving forward. He said this data would provide a better insight into current issues and how to move forward. He noted officers could invite community housing providers to future Committee meetings.

Cr Edwards joined the meeting at 2.04 pm.

Members noted the Homelessness Strategy came into effect four years ago. They highlighted a key issue identified at the time was to obtain data on homelessness and the issues surrounding this.

In response to questions from members, the Principal Policy Advisor said officers could provide members with information on the performance of community housing providers. He said this could include measurements for sustained tenancies and future plans. He advised officers could also provide information on Council’s connection with housing providers and the quality and length of tenancies. He noted this could include information on overcrowded housing. He said data on the effects on tenants moving to new homes could be provided. He said this could include how this affected children’s schooling. He advised other work in the city and what other councils were providing could also be provided going forward.

 

 

In response to a question from a member, the Director, Strategy and Engagement said most compliance under the Residential Tenancy Act was the responsibility of Tenancy Services and the Tenancy Tribunal. He noted this related to healthy home standards and the compliance of landlords to this. He said officers would confirm Council’s responsibilities in this area.

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)                          Minute No. CCCCC 22402

 

“That the Committee:

(1)   receives and notes the report;

(2)   notes the report is the third annual update on Council’s actions in response to homelessness as part of the Lower Hutt Homelessness Strategy; and

(3)   notes that officers will report to the relevant Committee in the new triennium with an outline of the officer’s plan for a review of the Homelessness Strategy.”

5.

Communities of Interest Update - Welcoming Communities/Rangatahi Update (22/2025)

Report No. CCCCC2022/4/169 by the Programmes and Innovations Manager

 

The Programmes and Innovations Manager elaborated on the report. 

In response to questions from members, the Programmes and Innovations Manager said the community would drive the key focus areas of the Welcoming Communities programme. He noted any further Council investment into the programme would be taken from existing budgets. He said it was hoped some of the Te Wao Programme for young people would be initiated by the end of 2022.

 

Resolved: (Deputy Mayor Lewis/Cr Brown)                        Minute No. CCCCC 22403

 

“That the Committee:

(1)   agrees to participate in the Welcoming Communities programme; and

 

(2)   notes the progress on our new approach to supporting improved outcomes for rangatahi.”

 

6.

Community Funding - Mouri Ora Fund 2022-2023 (22/2072)

Report No. CCCCC2022/4/172 by the Community Advisor Funding and Community Contracts

 

Crs Mitchell and Shaw declared conflicts of interest and took no part in discussion or voting on the matter.

The Head of Connected Communities elaborated on the report. 

In response to questions from members, the Community Advisor Funding and Community said the multi-year funding table was a fixed amount of funding, repeated over three years. She said the Porirua Living without Violence organisation was based and in Lower Hutt.

She noted the Wellington City Mission (Anglican) Trust Board provided services from the Walter Nash Centre and Koranui Stokes Valley Community Hub. She noted there had been an increase in applications from organisations in the disability sector. She said the funding provided at the Chief Executive’s discretion would be reported back to the Committee through the Director’s Report.

Members thanked the Community Advisor, Funding and Community for her 16 years of service to Council.

The Head of Connected Communities introduced Tania Wilkinson who had been appointed as the new Community Contracts and Community Funding Advisor.

 

Resolved: (Deputy Mayor Lewis/Cr Briggs)                         Minute No. CCCCC 22404

“That the Committee:

(1)   notes that there is $595,223 available to be allocated under the Mouri Ora Fund 2022/2023;

(2)   agrees to the recommended allocations of $578,713 outlined in paragraph 16 of the report; and

(3)   agrees to the recommendation that the unallocated funds of $16,510 are allocated at the Chief Executive’s discretion (and reported back to this Committee) as opportunities arise through ongoing work with Communities of Interest.”

7.

Director's Report - Neighbourhoods and Communities (22/1957)

Report No. CCCCC2022/4/171 by the Director, Neighbourhoods and Communities

 

The Director, Neighbourhoods and Communities elaborated on the report. She noted the Central Community Funding Panel (the Panel) had held an extraordinary meeting on
6 September 2022. She advised this was to distribute the second tranche of funding for the Central Local Community Projects Fund. She said updated information had been provided in relation to the Dyer Street School application. She advised the amended funding amount for the purchase of stage curtains for the school hall was $7,063. She noted this amended amount of funding was approved by the Panel. She highlighted the Panel had then agreed to disperse the remaining unallocated funds of $13,169 from the Central Local Community Projects Fund. The resolution from the Panel (Minute No. CCFP 22417(2)) is attached as pages 8 and 9 to the minutes.

Cr Briggs noted the remaining funding for the Central Local Community Projects Fund was allocated to organisations that had been through the due diligence process. He said these organisations were fully supported by the Panel. 

In response to a question from a member, the Director, Neighbourhoods and Communities said these funding amounts were additional to funds already distributed. She said a six-monthly report on deer culling could be provided to a committee in the future.

In response to questions from members, the Head of Parks and Reserves said notification of deer culling was provided at reserve and track entrances. She said this was the main form of notification. She said the spring cull was likely to be extended due to recent weather events.

Cr Shaw asked officers to consider the elderly and residents living alone in future community of interest updates.

 

Resolved: (Deputy Mayor Lewis/Cr Edwards)                     Minute No. CCCCC 22405

“That the report be received and noted.”

 

9.     INFORMATION ITEMS

a)    Boulcott Memorial Research Project (22/2088)

Memorandum dated 17 August 2022 by the Museums Director

 

The Museums Director elaborated on the memorandum.

In response to questions from members, the Museums Director said Council’s Kaitatari Tumuaki Māori and Pou Whakamahere Kaupapa Here were part of the Project Team. He noted that mana whenua was kept informed of developments and timelines for the project. He said the timelines for future decisions for the Memorial had been delayed until April 2023. He noted the Project Team was gathering narratives on the Boulcott event from stakeholders and iwi. He advised the final decision would rest with Council.

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)                    Minute No. CCCCC 22406

 

“That the Committee receives and notes the information in the memorandum.”

 

b)    Naenae Projects - Progress Update (22/2085)

Memorandum dated 16 August 2022 by the Project Manager (Naenae)

The Project Manager, (Naenae) elaborated on the memorandum. He noted the refurbishment of the old Post Office was making good progress. He said asbestos removal had begun which would make way for the seismic upgrade. He advised the fit-out would then take place in 2023.

In response to a question from a member, the Project Manager (Naenae) said the $41M balance of funding for the Naenae Pool and Fitness Centre would come from the Local Government Funding Agency’s Green, Social and Sustainability Lending Programme.

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)          Minute No. CCCCC 22407

 

“That the Committee receives the memorandum and notes the following progress that has been made on the Naenae projects:

 

(1)   approval of the resource consent application for the Naenae Pool and Fitness Centre;

(2)   off-site procurement, design activity and building consent processing is proceeding in line with the programme agreed with co-funder Crown Infrastructure Partners;

(3)   commencement of the groundworks in July 2022 and the completion of the first stage of ground remediation;

(4)   procurement of the major components for the building is progressing to plan and local suppliers are involved in the tendering process;

(5)   design activity for the refurbishment of the old Naenae Post Office continues and an application for a change of use to a community centre is being processed by Council planners;  

(6)   tenders for the refurbishment of the Old Naenae Post Office will be sought in September 2022;

(7)   the cost for the Naenae Pool and Fitness Centre continues to be reviewed at regular intervals and remains within the $68M budget cap; and

(8)   Council has been successful in its application to the Local Government Funding Agency’s Green, Social and Sustainability Lending Programme for the Naenae Pool and Fitness Centre project.”

 

c)

Communities Committee Forward Programme 2023 (22/2007)

Report No. CCCCC2022/4/152 by the Democracy Advisor

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)          Minute No. CCCCC 22408

 

“That the Communities Committee Forward Programme 2023 be received and noted.”

Mayor Barry thanked Deputy Mayor Lewis as Chair of the Committee over the past triennium. He also thanked Cr Shaw as Deputy Chair. He acknowledged the large amount of work completed behind the scenes that was not always seen.

The Chair thanked officers and members for their assistance over the course of the triennium.

8.    QUESTIONS

        There were no questions.

9.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

There being no further business the Chair declared the meeting closed at 3.00 pm.

 

 

 

 

 

 

                                                                                                      Deputy Mayor T Lewis

                                                                                                                                  CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

RESOLUTION FROM CENTRAL COMMUNITY FUNDING PANEL EXTRAORDINARY MEETING HELD ON 6 SEPTEMBER 2022:

 

 

Resolved:          (Ms Chapman/Cr Barratt)                             Minute No. CCFP 22409(2)

“That the Central Community Funding Panel:

 

(1)      notes the Community Funding Panels Delegations, Guidelines and Criteria 2020-2023;

 

(2)      notes that the Central Community Funding Panel met on 17 August 2022 to make decisions on the Central Local Community Projects Fund (one-off contestable fund) and allocated the total funds available of $209,000 (Minute Nos. CCFP 22403 and CCFP 22404);

 

(3)      notes updated information has been provided in relation to the Dyer Street School application and the confirmed amount towards the purchase of stage curtains for the school hall is $7,063;

 

(4)      revokes part (5), number (5) in relation to Dyer Street School of Minute No. CCFP 22403  for $20,323 towards the purchase of stage curtains for the school hall;

 

(5)      approves the application from Dyer Street School for $7,063 towards the purchase of stage curtains for the school hall;

 

(6)      notes the unallocated funds of $13,169 for the Central Local Community Projects Fund;

 

(7)   determines the unallocated fund of $13,169 to be granted through the Local Community Projects Fund 2019-2022 for the Central Ward, available to those organisations that were not fully funded at the meeting held on 17 August 2022;

 

No

Organisation

Description

$Allocated

1

Avalon Intermediate School

Purchase of student resources/necessities for Pacific Language week

$1,500

4

The Family Centre, Lower Hutt

Purchase of digitizing equipment

$1,500

10

Hutt Community Radio and Audio Archives  Charitable Trust

Purchase of digital audio console

$1,500

11

Lower Hutt Tennis Club

Purchase and installation for x4 indoor acrylic sports court surfacing

$1,169

16

Women of Worth Charitable Company Ltd

Purchase of CRM database, office equipment and a car

$1,500

 4

Dress for Success Wellington

Purchase of furniture and equipment

$1,500

5

Hutt District Cricket Club Inc

Purchase of new cricket balls and the supply and installation of PVC covers around the outdoor bowling nets

$1,500

6

Hutt Cricket Academy Inc

Purchase of a new bowling machine and to fix existing indoor netting

$1,500

7

Keep Hutt Valley Beautiful Trust

Purchase of a second hand vehicle and purchase of new equipment

$1,500

 

 

Total

$13,169

 

(8)   notes that the nine organisations who were not fully funded were re-considered according to the merits of the application criteria and priorities of the fund; and

 

(9)   agrees that the organisations granted funding will be required to complete an accountability form once the project has been completed.”

 


1

 

HUTT CITY COUNCIL

 

Komiti Hanganga | Infrastructure and Regulatory Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Tuesday 13 September 2022 commencing at 2.00pm

 

 

 

PRESENT:

Cr D Hislop (Chair)

Mayor C Barry

 

Cr G Barratt (via audio visual link)

Cr K Brown (via audio visual link)

 

Cr B Dyer

Cr A Mitchell (Deputy Chair)

 

Cr N Shaw

Cr L Sutton

 

 

IN ATTENDANCE:        J Miller, Chief Executive

A Geddes, Director Environment and Sustainability

J Kingsbury, Head of Transport

D Kerite, Head of Regulatory Services

R Soni, Traffic Engineer

A Martin, Resource Consents and Compliance Manager

                                          K Davey, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

 There were no apologies.

2.       PUBLIC COMMENT

There was no public comment.

 

The Chair thanked the members for their support over the triennium.

3.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflicts of interest declarations.

4.

Proposed Road Closure(s) - Hutt Valley Motorsport Club - Port Road Sprints 2022/23 (22/2000)

Report No. IARCC2022/4/178 by the Traffic Engineer

 

The Head of Transport elaborated on the report. He noted that in future officers would be working with organisers of motorsport events to develop an emissions reduction plan.

In response to questions from a members, the Traffic Engineer advised that consultation was carried out by the organisers and that no concerns had been received. He noted the event had not occurred in the last two years due to COVID-19, so limited feedback was available.

 

 

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22401

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on both Sunday
23 October 2022 (reserve day Monday 24 October 2022), and Sunday 22 January 2023 (reserve day Monday 23 January 2023), between the hours of 7:00am to 6:00pm to facilitate the running of the Hutt Valley Motor Sport Club Port Road Sprint events, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)   Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)   Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 23 October 2022 and/or Sunday 22 January 2023 (reserve days Monday 24 October 2022 and Monday 23 January 2023) between the hours of 7:00am to 6:00pm for the reserve days associated with the Hutt Valley Motor Sport Club, Port Road Sprint events (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2);

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 meters north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

 

(c)   Meachen Street, Seaview
the entire length (including service lanes) between Barnes Street and Port Road, as shown in Appendix 1 attached to the report; and

Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of the Hutt Valley Motor Sport Club, Port Road Sprint events on both Sunday 23 October 2022, and Sunday 22 January 2023, (including reserve days – if required (reserve days Monday 24 October 2022 and Monday 23 January 2023), between the hours of 7:00am to 6:00pm, and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)     Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)     Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)      Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)     Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report; and

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineering Manager that the amendments are not likely to cause unreasonable impact on traffic.”

For the following reasons that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators, and the general public; and road closures of this type are required to be approved by the Committee in line with Schedule 10, Clause 12 of the Local Government Act 2002.

 

 

5.

Proposed Temporary Road Closures - Petone - Rotary Club Fair 2023 (22/2005)

Report No. IARCC2022/4/179 by the Traffic Engineer

 

The Chair asked that part four of the the officer’s recommendation be clarified in future reports.

Members asked officers to initiate early discussions with the Jackson Street Programme and Petone business for the next event, to ensure their input.

 

Resolved: (Cr Hislop/Cr Shaw)                                           Minute No. IARCC 22402

“It is recommended that the Committee, subject to the conditions outlined in the Traffic Impact Report, attached as Appendix 1 to the report:

(1)   receives and notes the information;

(2)   endorses the application made by Petone Rotary to temporarily close the following roads as part of the 2023 Petone Rotary Fair, to be held Saturday 18 February 2023 between the hours of 6:00am to 6:00pm, as shown in Appendix 2 attached to the report as follows;

(a)     Jackson Street, Petone
(
the section of road between its intersection with Cuba Street to the east, and Victoria Street to the west)

(b)     Buick Street, Petone
(
the section of road between Adelaide Street to the south, and Elizabeth Street to the north)

(c)      Elizabeth Street, Petone
(
the section of road from its intersection with Jackson Street to a point 50 metres north)

(3)   endorses the temporary rescinding of all existing parking restrictions within the closure area (as shown in Appendix 2 attached to the report), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 18 February 2023; and

(4)   endorses the temporary rescinding of all existing parking restrictions on a section of Victoria (as listed below), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 18 February 2023;

Victoria Street, Petone
(the section of road from its intersection with Jackson Street to a point 20 metres south)”

For the reason that the requested road closures are necessary to accommodate safety for organisers, stall holders and the general public.

 

 

6.

Proposed Road Closure(s) - Cam County (Inc) Wellington - Port Road Drags 2022 (22/2061)

Report No. IARCC2022/4/180 by the Traffic Engineer

 

In response to a question from a member, the Head of Transport said officers would liaise with the organisers for feedback on noise levels and people arriving early to the event.

 

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22403

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on Sunday 27 November 2022 (reserve day Sunday 4 December 2022) between the hours of 7:00am to 6:00pm to facilitate the running of the 2022 Port Road Drags event, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report; and

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 4 December 2022 between the hours of 7:00am to 6:00pm for the reserve day associated with the 2022 Port Road Drags event (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
as shown in Appendix 1 attached to the report; and

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of 2022 Port Road Drags event on either day (as required), and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report; and

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from the Council’s Traffic Engineering Manager that the amendment are not likely to cause unreasonable impact on traffic.”

For the reasons that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators and the general public; and that road closures of this type are required to be approved by the Committee in line with Schedule 10, Clause 12 of the Local Government Act 2002.

 

7.

Integrated Transport Strategy Next Steps (22/2162)

Report No. IARCC2022/4/181 by the Head of Transport

 

The Head of Transport elaborated on the report. He advised the next steps and a 10 year programme would be reported to Council by the middle of 2023. He said this should include a plan and trigger points established to initiate when work would start.

In response to a question from a member, the Head of Transport confirmed the plan was achievable.

 

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22404

“That the Committee notes the next steps of the Integrated Transport Strategy.”

 

 

8.

Regulatory Matters Report (22/1997)

Report No. IARCC2022/4/182 by the Head of Regulatory Services

 

The Director of Environment and Sustainability elaborated on the report.

She advised that the officer’s priority was to process the backlog created by COVID-19, and to have matters responded within the correct timeframe.

In response to questions from members, the Head of Regulatory Services advised that  the river bank area was managed by Greater Wellington Regional Council. He said he would request information on how it was managing the illegal dumping of rubbish in the riverbank area. He added that in other areas of the city, officers engage landowners and Kāinga Ora to resolve the illegal rubbish problem. He noted there were enforcement powers available to Council. He added that and these relied on evidence. He stated that this was not just a Council issue but involved other agencies. He added that each situation was dealt with on a case - case basis.

In response to questions from members, the Head of Regulatory Services advised that the management of earthquake prone or dangerous buildings was prescriptive. He said it was the responsibility of the owner of the property to make the building safe within the time frame given. He confirmed if the owner sold the property and the work had not been carried out this would appear on the Land Information Memorandum report. He noted there were powers and notices that could be used for dangerous buildings. 

 

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22405

“That the Committee receives and notes the information.”

9.       Information Item

 

Infrastructure and Regulatory Forward Programme 2022 (22/2145)

Report No. IARCC2022/4/155 by the Democracy Advisor

 

Resolved: (Cr Hislop/Cr Shaw)                                  Minute No. IARCC 22406

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

 


 

10.     QUESTIONS

There were no questions

Mayor Barry thanked the Chair and the Deputy Chair for their hard work over the triennium.

There being no further business the Chair declared the meeting closed at 2.35 pm.

 

 

 

 

 

 

D Hislop

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October  2022

 


1

 

HUTT CITY COUNCIL

 

Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
Lower Hutt on

 Thursday 15 September 2022 commencing at 2.00pm

 

 

PRESENT:

Cr J Briggs (Chair)

Mayor C Barry (from 2.16pm)

 

Cr K Brown

Cr S Edwards (via audio-visual link)

 

Deputy Mayor T Lewis

Cr A Mitchell (Deputy Chair)

 

Cr N Shaw

 

 

APOLOGIES:                  Mayor Barry for lateness

 

IN ATTENDANCE:        A Blackshaw, Director Neighbourhoods and Communities (part meeting) (via audio-visual link)

A Geddes, Acting Director Environment and Sustainability

J Scherzer, Head of Climate and Solid Waste

J Randall, Democracy Advisor

V Gilmour, Democracy Administrator (via audio-visual link)

 

 

PUBLIC BUSINESS

 

1.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

Resolved: (Cr Briggs/Deputy Mayor Lewis)                       Minute No. CCASC 22401

“That the apology for lateness received from Mayor Barry be accepted.”

3.       PUBLIC COMMENT

There was no public comment.

 

4.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflict of interest declarations.

5.

Update on Council's solid waste and waste minimisation work (22/2135)

Report No. CCASC2022/4/187 by the Head of Climate and Solid Waste

 

The Head of Climate and Solid Waste elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste considered Council’s rate of contamination was similar to other councils in the region.  He noted officers had reported to a previous committee meeting on contamination comparisons with other regions. He agreed to find this data and send it to members. He explained Councils that separated recycling at the kerbside had lower rates of contamination. He confirmed bin inspectors currently had the capacity to check each bin twice a year if needed. He added future checks would target the most contaminated bins and areas. He said Council might need to suspend recycling services for repeat offenders to protect the city-wide recycling service. He advised options to incentivise low use would be worked on with an external consultant. He added the behaviour change work that Council was currently undertaking would benefit the food waste system Council was planning to introduce.

Mayor Barry joined the meeting at 2.16pm.

 

Resolved: (Cr Briggs/Cr Mitchell)                                       Minute No. CCASC 22402

 “That the Committee notes the update on various solid waste management and minimisation matters.”

6.

Update on Council's climate change work (22/2136)

Report No. CCASC2022/4/188 by the Head of Climate and Solid Waste

 

 

The Head of Climate and Solid Waste elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste explained Waka Kotahi was no longer fully subsidising the LED rollout. He agreed to report back to this committee on LED progress in the new triennium, assuming the committee was reinstated. He explained some projects had been delayed due to factors including Covid, the challenge of securing contractors and funding delays. He advised officers were in discussion with Council’s District Plan team to incentivise additional emission reductions through the District Plan review. He noted work on the regional climate change risk assessment was critical to gauge vulnerabilities and make decisions on responses.

Deputy Mayor Lewis asked that the report on liquefaction which was commissioned by Council be released to members.

 

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                    Minute No. CCASC 22403

“That the Committee notes the update on various climate change work streams.”

 

 

7.

Climate Change and Sustainability Committee Forward Programme (22/1913)

Report No. CCASC2022/4/189 by the Democracy Advisor

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                       Minute No. CCASC 22404

“That the Committee receives and notes the Forward Programme attached as Appendix 1 to the report.”

8.

Reflections

Members and officers provided verbal reflections to inform future work as follows:

 

Cr Edwards

·           Most people supported action on climate change and recognised it as a number one issue.

·           Council had made good progress on reducing its carbon footprint.

·           The new Council would need to work towards increasing community understanding of the urgency for progress on climate change action.

 

Cr Brown

·         It was surprising that most councils across the country did not have a dedicated Climate Change Committee.

·         Council had created significant change by focusing on reducing waste in landfill. Previous councils had focused on generating income from landfill.

·         If Council did not manage to engage the community in climate change action soon, the cost of adaptation would escalate.

 

Cr Mitchell

·           Council’s actions so far had made a positive start, thanks to a strong message from the community that action was needed.

·           Work undertaken so far was a good foundation for the next triennium when Council would need to escalate action.

·           It was promising that the Regional Climate Change Forum now required two representatives to support its kaupapa and encourage councils to be more involved.

·           This committee enabled the public to view regional and local progress and plans. It provided reassurance that Council was taking action.

·           The initiative was taken to develop a climate action pathway with the community resulting in an important piece of work.

 

Cr Shaw

·           Ongoing climate change conversations and actions were needed through this committee and other regional committees.

 

Deputy Mayor Lewis

·           Council owed thanks to children and residents who came to meetings to demand action.

·           She acknowledged the councillors who had pledged a commitment to zero emissions in the previous triennium.

·           The data provided by officers on rubbish and recycling enabled the public to see the positive effects of kerbside collection changes.

 

Mayor Barry

·           Climate change impacts were becoming more visible with the changing climate and there was more understanding of the need for action. Sustainability was now front-of-mind for Council.

·           Climate change work undertaken in the community by elected members would help encourage a collective response to climate change.

·           This committee had been valuable in keeping the public informed about Council’s work on climate change and sustainability.

 

Cr Briggs (Chair)

·           It was important to ensure values were actioned rather than discussed. Council needed to see climate change as a priority that overlaid all its work.

·           It had been a challenge to embed climate change and sustainability across Council and to include the work of Council’s procurement partners.

·           He acknowledged the climate change advocates who came to Council to support decarbonising the city and challenge Council to do better.

·           Council needed to continue to partner with its community and others. 

·           The climate change lens should be normalised and top-of-mind when planning any Council work.

 

The Head of Climate and Solid Waste

·           It had been valuable to have a committee that focused on climate vulnerability and waste. This focus allowed Council to keep up to date with ongoing progress.

·           The committee had made Council’s action on climate and sustainability visible to the public.

 

The Acting Director, Environment and Sustainability

·           The committee had shown Council’s commitment to climate change and sustainability and had demonstrated it was taking climate change seriously.

·           A climate change lens provided a different perspective when Council was looking at waste management.

9.       QUESTIONS

There were no questions.

10.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

There being no further business the Chair declared the meeting closed at 2.45 pm.

 

 

 

 

 

 

 

 

J Briggs

CHAIR

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022

 


                                                                                       1                                                      04 October 2022

Hutt City Council

13 September 2022

 

 

 

File: (22/2278)

 

 

 

 

Report no: HCC2022/4/20

 

Sealing Authority

 

 

 

 

Recommendation

That Council:

(1)     approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report;

(2)     approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report; and

(3)     approves the warrants set out in Schedule 3 of the report.

 

SCHEDULE 1 - GENERAL SEALING AUTHORITY

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

Easements in Gross

a)   3-4 Johnston Grove, Lower Hutt
Williams Corporation Trading 8 Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-346

b)   370-372 Stokes Valley Road, Lower Hutt
Stokes Valley Road Developments (370) Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-345

c)   4 Horoeka Street, Stokes Valley
FH Developments Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-343

d)   253 Oxford Terrace, Lower Hutt
Adventure Projects Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-355

e)   72 Raukawa Street, Stokes Valley
Patterson Property Developments Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-356

f)    33-37 Sladden Street, Lower Hutt
Sladden Street Developments (33) Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-354

g)   45 Pukatea Street, Eastbourne
Baby Yoda Investments Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-372

h)   25 Bush Street, Lower Hutt
Bush Street Developments (25) Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-371

i)    146 Wainuiomata Road, Wainuiomata
Ashley Turner & Tracey Lee-Ann Turner and Hutt City Council
57WNMYAPPKJ5-1407309756-370

j)    43 Hyde Street, Wainuiomata
Philip Ben Henderson & James Henderson and Hutt City Council
57WNMYAPPKJ5-1407309756-369

k)   15 Barton Grove, Lower Hutt
Iain Andrew Coughlan & Elizabeth Doreen Coughlan and Hutt City Council
57WNMYAPPKJ5-1407309756-373

l)    132A Molesworth Street, Lower Hutt
Urban Plus Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-374

m)  144 Wainuiomata Road, Wainuiomata
Lisa Florence Scott & Roy Shane McGrath and Hutt City Council
57WNMYAPPKJ5-1407309756-375

Approved Plan Change 54 – Boulcott’s Farm Heritage Golf Club – Rezoning to General Residential Activity Area under Clause 17 of the Resource Management Act 1991.

Plan Operative on 12 August 2022

57WNMYAPPKJ5-1407309756-344

 

 


 

SCHEDULE 2 - DEEDS

 

a)   Deed of Surrender – Fellow Café Lease

Hutt City Council and Laurissa Russ and Michael Russ

DYRPRZSHUJDS-227342965-393

 

SCHEDULE 3 - WARRANTS

 

Harinder Singh Bisht

Warrant-22-03

1.   Land Transport Act 1998

PARKING WARDEN pursuant to s128D

Tina Marie Van Duin

Warrant-22-04

1.   Dog Control Act 1996

DOG CONTROL OFFICER pursuant to s11

DOG RANGER pursuant to s12

Symon Bell

Warrant-22-05

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER (Noise Control only) pursuant to s38(2)

Threesa Malki

Warrant-22-06

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

Charlie Puha

Warrant-22-07

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

Raphael Canedo

Warrant-22-08

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general) ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

James Fletcher Green

Warrant-22-09

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general) ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

 

David Turner

Warrant-22-10

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER (Noise Control only) pursuant to s38(2)

Andrew Castro

Warrant-22-11

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

Claudia Eustace

Warrant-22-12

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Health Act 1956

LOCAL AUTHORITY OFFICER pursuant to s128

3.   Litter Act 1979

LITTER CONTROL OFFICER pursuant to s5

4.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)

5.   Sale and Supply of Alcohol Act 2012

INSPECTOR pursuant to s197

Lapslie Aimee Reisimaa

Warrant-22-13

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

Gareth Russell Alexander

Warrant-22-14

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

Abra Sandi King

Warrant-22-15

1.   Land Transport Act 1998

PARKING WARDEN pursuant to s128D

 


 

Peter Robert Churchill

Warrant-22-16

1.   Land Transport Act 1998

PARKING WARDEN pursuant to s128D

Charles Robertson

Warrant-22-17

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER (Noise Control only) pursuant to s38(2)

Nathan James Giles

Warrant-22-18

1.   Local Government Act 2002

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

Zachery Henry David Montgomery

Warrant-22-19

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)

Samantha Kate Whatley

Warrant-22-20

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)

Graeme John Hawthorne

Warrant-22-21

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

 


 

Sarah Tinsley Mackenzie

Warrant-22-22

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

Nancy Lucia Gomez Gonzalez

Warrant-22-23

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)

Natalie Dawn Hardy

Warrant-22-24

1.   Local Government Act 2002

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

Souvik Dasgupta

Warrant-22-25

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER (Noise Control only) pursuant to s38(2)

Zeng Xi

Warrant-22-26

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

Nikau Fiso

Warrant-22-27

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

Phillip John Rhodes

Warrant-22-28

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

 


 

Paul Pugh

Warrant-22-29

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

3.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)

Arjun Manoharan

Warrant-22-30

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)

Zoe Pelepetua Kolotita So’otaga

Warrant-22-31

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

2.   Building Act 2004

AUTHORISED OFFICER pursuant to s222

ENFORCEMENT OFFICER pursuant to s371B

Nicholas McLaren

Warrant-22-32

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER (Noise Control only) pursuant to s38(2)

Danaire Koia

Warrant-22-33

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER (Noise Control only) pursuant to s38(2)

Laura Hutchinson

Warrant-22-34

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)

Keerthana Arunachalam

Warrant-22-35

1.   Local Government Act 2002

AUTHORISED PERSON pursuant to ss171, 173 (powers of entry in general)

ENFORCEMENT OFFICER pursuant to s177 (including additional powers of entry)

2.   Resource Management Act 1991

ENFORCEMENT OFFICER pursuant to s38(1)