1                                        13 September 2022

HUTT CITY COUNCIL

 

Komiti Hanganga | Infrastructure and Regulatory Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Tuesday 13 September 2022 commencing at 2.00pm

 

 

 

PRESENT:

Cr D Hislop (Chair)

Mayor C Barry

 

Cr G Barratt (via audio visual link)

Cr K Brown (via audio visual link)

 

Cr B Dyer

Cr A Mitchell (Deputy Chair)

 

Cr N Shaw

Cr L Sutton

 

 

IN ATTENDANCE:        J Miller, Chief Executive

A Geddes, Director Environment and Sustainability

J Kingsbury, Head of Transport

D Kerite, Head of Regulatory Services

R Soni, Traffic Engineer

A Martin, Resource Consents and Compliance Manager

                                          K Davey, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

 There were no apologies.

2.       PUBLIC COMMENT

There was no public comment.

 

The Chair thanked the members for their support over the triennium.

3.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflicts of interest declarations.

4.

Proposed Road Closure(s) - Hutt Valley Motorsport Club - Port Road Sprints 2022/23 (22/2000)

Report No. IARCC2022/4/178 by the Traffic Engineer

 

The Head of Transport elaborated on the report. He noted that in future officers would be working with organisers of motorsport events to develop an emissions reduction plan.

In response to questions from a members, the Traffic Engineer advised that consultation was carried out by the organisers and that no concerns had been received. He noted the event had not occurred in the last two years due to COVID-19, so limited feedback was available.

 

 

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22401

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on both Sunday
23 October 2022 (reserve day Monday 24 October 2022), and Sunday 22 January 2023 (reserve day Monday 23 January 2023), between the hours of 7:00am to 6:00pm to facilitate the running of the Hutt Valley Motor Sport Club Port Road Sprint events, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)   Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)   Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 23 October 2022 and/or Sunday 22 January 2023 (reserve days Monday 24 October 2022 and Monday 23 January 2023) between the hours of 7:00am to 6:00pm for the reserve days associated with the Hutt Valley Motor Sport Club, Port Road Sprint events (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2);

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 meters north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

 

(c)   Meachen Street, Seaview
the entire length (including service lanes) between Barnes Street and Port Road, as shown in Appendix 1 attached to the report; and

Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of the Hutt Valley Motor Sport Club, Port Road Sprint events on both Sunday 23 October 2022, and Sunday 22 January 2023, (including reserve days – if required (reserve days Monday 24 October 2022 and Monday 23 January 2023), between the hours of 7:00am to 6:00pm, and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)     Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)     Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)      Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)     Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report; and

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineering Manager that the amendments are not likely to cause unreasonable impact on traffic.”

For the following reasons that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators, and the general public; and road closures of this type are required to be approved by the Committee in line with Schedule 10, Clause 12 of the Local Government Act 2002.

 

 

5.

Proposed Temporary Road Closures - Petone - Rotary Club Fair 2023 (22/2005)

Report No. IARCC2022/4/179 by the Traffic Engineer

 

The Chair asked that part four of the the officer’s recommendation be clarified in future reports.

Members asked officers to initiate early discussions with the Jackson Street Programme and Petone business for the next event, to ensure their input.

 

Resolved: (Cr Hislop/Cr Shaw)                                           Minute No. IARCC 22402

“It is recommended that the Committee, subject to the conditions outlined in the Traffic Impact Report, attached as Appendix 1 to the report:

(1)   receives and notes the information;

(2)   endorses the application made by Petone Rotary to temporarily close the following roads as part of the 2023 Petone Rotary Fair, to be held Saturday 18 February 2023 between the hours of 6:00am to 6:00pm, as shown in Appendix 2 attached to the report as follows;

(a)     Jackson Street, Petone
(
the section of road between its intersection with Cuba Street to the east, and Victoria Street to the west)

(b)     Buick Street, Petone
(
the section of road between Adelaide Street to the south, and Elizabeth Street to the north)

(c)      Elizabeth Street, Petone
(
the section of road from its intersection with Jackson Street to a point 50 metres north)

(3)   endorses the temporary rescinding of all existing parking restrictions within the closure area (as shown in Appendix 2 attached to the report), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 18 February 2023; and

(4)   endorses the temporary rescinding of all existing parking restrictions on a section of Victoria (as listed below), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 18 February 2023;

Victoria Street, Petone
(the section of road from its intersection with Jackson Street to a point 20 metres south)”

For the reason that the requested road closures are necessary to accommodate safety for organisers, stall holders and the general public.

 

 

6.

Proposed Road Closure(s) - Cam County (Inc) Wellington - Port Road Drags 2022 (22/2061)

Report No. IARCC2022/4/180 by the Traffic Engineer

 

In response to a question from a member, the Head of Transport said officers would liaise with the organisers for feedback on noise levels and people arriving early to the event.

 

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22403

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on Sunday 27 November 2022 (reserve day Sunday 4 December 2022) between the hours of 7:00am to 6:00pm to facilitate the running of the 2022 Port Road Drags event, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report; and

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 4 December 2022 between the hours of 7:00am to 6:00pm for the reserve day associated with the 2022 Port Road Drags event (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
as shown in Appendix 1 attached to the report; and

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of 2022 Port Road Drags event on either day (as required), and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report; and

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from the Council’s Traffic Engineering Manager that the amendment are not likely to cause unreasonable impact on traffic.”

For the reasons that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators and the general public; and that road closures of this type are required to be approved by the Committee in line with Schedule 10, Clause 12 of the Local Government Act 2002.

 

7.

Integrated Transport Strategy Next Steps (22/2162)

Report No. IARCC2022/4/181 by the Head of Transport

 

The Head of Transport elaborated on the report. He advised the next steps and a 10 year programme would be reported to Council by the middle of 2023. He said this should include a plan and trigger points established to initiate when work would start.

In response to a question from a member, the Head of Transport confirmed the plan was achievable.

 

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22404

“That the Committee notes the next steps of the Integrated Transport Strategy.”

 

 

8.

Regulatory Matters Report (22/1997)

Report No. IARCC2022/4/182 by the Head of Regulatory Services

 

The Director of Environment and Sustainability elaborated on the report.

She advised that the officer’s priority was to process the backlog created by COVID-19, and to have matters responded within the correct timeframe.

In response to questions from members, the Head of Regulatory Services advised that  the river bank area was managed by Greater Wellington Regional Council. He said he would request information on how it was managing the illegal dumping of rubbish in the riverbank area. He added that in other areas of the city, officers engage landowners and Kāinga Ora to resolve the illegal rubbish problem. He noted there were enforcement powers available to Council. He added that and these relied on evidence. He stated that this was not just a Council issue but involved other agencies. He added that each situation was dealt with on a case - case basis.

In response to questions from members, the Head of Regulatory Services advised that the management of earthquake prone or dangerous buildings was prescriptive. He said it was the responsibility of the owner of the property to make the building safe within the time frame given. He confirmed if the owner sold the property and the work had not been carried out this would appear on the Land Information Memorandum report. He noted there were powers and notices that could be used for dangerous buildings. 

 

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22405

“That the Committee receives and notes the information.”

9.       Information Item

 

Infrastructure and Regulatory Forward Programme 2022 (22/2145)

Report No. IARCC2022/4/155 by the Democracy Advisor

 

Resolved: (Cr Hislop/Cr Shaw)                                  Minute No. IARCC 22406

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

 


 

10.     QUESTIONS

There were no questions

Mayor Barry thanked the Chair and the Deputy Chair for their hard work over the triennium.

There being no further business the Chair declared the meeting closed at 2.35 pm.

 

 

 

 

 

 

D Hislop

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October  2022