HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Komiti Hanganga

 Infrastructure and Regulatory Committee

 

 

6 September 2022

 

 

Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

Tuesday 13 September 2022 commencing at 2.00pm

The meeting will be live streamed on Council’s Facebook page.

Members of the public wishing to speak to an item on the agenda are asked to contact democraticservicesteam@huttcity.govt.nz

 

 

 

Membership

 

 

Cr D Hislop (Chair)

Mayor C Barry

Cr G Barratt

Cr K Brown

Cr B Dyer

Cr A Mitchell (Deputy Chair)

Cr N Shaw

Cr L Sutton

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 

 

HuttCity_TeAwaKairangi_SCREEN_MEDRES

INFRASTRUCTURE & REGULATORY COMMITTEE
Membership:		8
Meeting Cycle:		Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:		Half of the members
Membership RMA Hearings:	An independent Commissioner plus a minimum of either 3 or 4 elected members (including the Chair) and alternates who have current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. 
Reports to:		Council

OVERVIEW:

This is an operationally focused committee, overseeing Council’s above and below ground core infrastructure needs, and core regulatory functions. 

The Committee is aligned with the Economy & Development, and Environment & Sustainability, Directorates.

Its areas of focus are:

§  Three waters infrastructure

§  Roading/transport

§  Infrastructure strategy

§  Integrated transport strategy

§  Wharves

§  Environmental consents

§  Regulatory functions including enforcement

 

PURPOSE:

To deliver quality infrastructure to support healthy and sustainable living, providing efficient and safe transport options, and promoting the city’s prosperity.

To consider matters relating to the regulatory and quasi-judicial responsibilities of the Council under Council’s bylaws and relevant legislation including the following:

§  Building Act 2004

§  Dog Control Act 1996

§  Fencing of Swimming Pools Act 1987

§  Local Government Act 1974

§  Local Government Act 2002

§  Public Works Act 1981

§  Reserves Act 1977

§  Resource Management Act 1991

§  Sale and Supply of Alcohol Act 2012

DELEGATIONS FOR THE COMMITTEES AREAS OF FOCUS:

§   All powers necessary to perform the Committee’s responsibilities including the activities outlined below.

§   Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.

§   Implement, monitor and review strategies and policies.

§   Oversee the implementation of major projects provided for in the LTP or Annual Plan.

§   Oversee budgetary decisions provided for in the LTP or Annual Plan.

§   Oversee the development and implementation of plans and functions that promote economic wellbeing.

§   Maintain an overview of work programmes carried out by the Council’s Economy & Development Directorate.

§   Undertake the administration of all statutory functions, powers and duties other than those specifically delegated to any other committee or subcommittee, or retained by Council.

§   Conduct any consultation processes required on infrastructure issues before the Committee.

§   Approval and forwarding of submissions.

§   Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

§   The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.

§   If a policy or project relates primarily to the responsibilities of the Infrastructure & Regulatory Committee, but aspects require additional decisions by the Communities Committee and/or Climate Change & Sustainability Committee, then the Infrastructure & Regulatory Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.

 

Additional Infrastructure Delegations:

§  Determine roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

§  Hear objections to specified traffic matters where the community board wishes to take an advocacy role.

§  Make decisions under Clause 11(e) of the Tenth Schedule of the Local Government Act 1974 and the Transport (Vehicular Traffic Road Closure) Regulations 1965 in respect of temporary road closures, including making decisions on any ancillary matters including, without limitation, approval of temporary “No Stopping” restrictions under Hutt City Council Traffic Bylaw 2017. 

§  Undertake hearings on road stopping under the Local Government Act 1974.

§  Make recommendations to Council whether to proceed with a road stopping and the disposal of stopped road, including (where the proposal includes or involves a related acquisition, disposal or land exchange) a recommendation to Council on the acquisition, disposal or exchange.

§  Consider and recommend to Council any request to the Crown that a road is stopped under section 116 of the Public Works Act 1981, and the disposal of the stopped road.

§  Make any resolution required under section 319A of the Local Government Act 1974 regarding the naming of new roads and alterations to street names (other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas).

Additional Regulatory Delegations:

§  Develop any regulations required to achieve Council’s objectives.

§  Approve Council’s list of hearings commissioners under the Resource Management Act 1991, including councillors sitting as hearings commissioners and independent commissioners.

§  Conduct statutory hearings on regulatory matters and make decisions on those hearings2, excluding those conducted under the Resource Management Act 1991, which are delegated to the Hearings Subcommittee and District Plan Hearings Subcommittee.

§  Authorise the submission of appeals to the Environment Court on behalf of Council.

§  Make decisions on applications required under the Development Contributions Policy for remissions, postponements, reconsiderations and objections.  

§  Recommend to Council the list of members approved to be members of the District Licensing Committee under section 192 of the Sale and Supply of Alcohol Act 2012.

 

Delegations to make Appointments:

§  The Chair of the Infrastructure & Regulatory Committee, in conjunction with the Chief Executive, is authorised to appoint a subcommittee of suitably qualified persons to conduct hearings on behalf of the Committee.

§  The Chair of the Infrastructure & Regulatory Committee, in conjunction with the Chief Executive, is authorised to appoint a Hearings Subcommittee of suitably qualified persons to conduct resource consent and related hearings on behalf of the Committee.

§  The Chair of the Infrastructure & Regulatory Committee is authorised to appoint three people from the list prepared under the Sale and Supply of Alcohol Act 2012 to specific meetings (Chair and two members).

 

 

NOTE:

The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for councillors that wish to be hearings commissioners is mandatory.

 

Reasons for the importance of the training:

1.   Hearings commissioners are kept abreast of developments in the legislation.

 

2. Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

3. The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

 

 

1            When acting in this capacity the committee has a quasi-judicial role.

 

    


HUTT CITY COUNCIL

 

Komiti Hanganga | Infrastructure and Regulatory Committee

 

Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 13 September 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES

No apologies have been received.

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4.       Proposed Road Closure(s) - Hutt Valley Motorsport Club - Port Road Sprints 2022/23 (22/2000)

Report No. IARCC2022/4/178 by the Traffic Engineer                                           8

CHAIR’S RECOMMENDATION:

“That the recommendations contained in the report be endorsed.”

5.       Proposed Temporary Road Closures - Petone - Rotary Club Fair 2023 (22/2005)

Report No. IARCC2022/4/179 by the Traffic Engineer                                         18

CHAIR’S RECOMMENDATION:

“That the recommendations contained in the report be endorsed.”


 

 

6.       Proposed Road Closure(s) - Cam County (Inc) Wellington - Port Road Drags 2022 (22/2061)

Report No. IARCC2022/4/180 by the Traffic Engineer                                         27

CHAIR’S RECOMMENDATION:

“That the recommendations contained in the report be endorsed.”

7.       Integrated Transport Strategy Next Steps (22/2162)

Report No. IARCC2022/4/181 by the Head of Transport                                     36

CHAIR’S RECOMMENDATION:

“That the recommendation contained in the report be endorsed.”

8.       Regulatory Matters Report (22/1997)

Report No. IARCC2022/4/182 by the Head of Regulatory Services                     40

CHAIR’S RECOMMENDATION:

“That the recommendation contained in the report be endorsed.”

9.       Information Item

          Infrastructure and Regulatory Forward Programme 2022 (22/2145)

Report No. IARCC2022/4/155 by the Democracy Advisor                         57

CHAIR’S RECOMMENDATION:

“That the recommendation contained in the memorandom be endorsed.”

10.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

 

 

 

 

 

Katherine Davey

DEMOCRACY ADVOISOR


                                                                                       8                                                13 September 2022

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Description automatically generated with medium confidenceInfrastructure and Regulatory Committee

09 August 2022

 

 

 

File: (22/2000)

 

 

 

 

Report no: IARCC2022/4/178

 

Proposed Road Closure(s) - Hutt Valley Motorsport Club - Port Road Sprints 2022/23

 

Purpose of Report

1.    This report seeks the Infrastructure and Regulatory Committee’s approval for the temporary closure of sections of Hutt City Council controlled roads to facilitate the running of the 2022/23 Hutt Valley MotorSport Club - Port Road Sprints.

Recommendations

It is recommended that the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on both Sunday
23 October 2022 (reserve day Monday 24th October), and Sunday 22 January 2023 (reserve day Monday 23 January), between the hours of 7:00am to 6:00pm to facilitate the running of the Hutt Valley Motor Sport Club Port Road Sprint events, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)   Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

 

(d)   Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 23 October 2022 and/or Sunday 22 January 2023 (reserve days Monday 24 October 2022 and Monday 23 January 2023) between the hours of 7:00am to 6:00pm for the reserve days associated with the Hutt Valley Motor Sport Club, Port Road Sprint events (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2);

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)   Meachen Street, Seaview
the entire length (including service lanes) between Barnes Street and Port Road, as shown in Appendix 1 attached to the report; and

Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of the Hutt Valley Motor Sport Club, Port Road Sprint events on both Sunday 23 October 2022, and Sunday 22 January 2023, (including reserve days – if required (reserve days Monday 24 October 2022 and Monday 23 January 2023), between the hours of 7:00am to 6:00pm, and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)     Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)     Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)     Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report;

(d)     Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report; and

 

 

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineering Manager that the amendments are not likely to cause unreasonable impact on traffic.

For the following reasons that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators, and the general public; and road closures of this type are required to be approved by the Committee in line with Schedule 10, Clause 12 of the Local Government Act 2002.

 

Background

2.    Council receives numerous requests throughout the year for public roads to be closed for both public and private events. In order for the closures to have an effect, under Schedule 10 of the Local Government Act 2002, the Committees approval is required.

3.    Council officers received an application from the Hutt Valley Motor Sport Club for approval to hold their annual Seaview sprint events, which involves the temporary closure of sections of Port Road, Toop Street, Meachen Street, and Barnes Street.

a. These are annual events, which have been running for a number of years.

b. Details of the proposed temporary closures and the expected impact on traffic are attached as Appendices 1 and 2 to this report.

4.    At its meeting of 12 August 2008, Council approved a procedure for Council to follow to comply with the Local Government Act 2002 (Schedule 10) provisions for temporary road closures for events.

5.    Processes have been established to implement these procedures, including the required communication and consultation prior to any approval of a closure.

6.    This report has been prepared in accordance with the approved procedures.

Discussion

7.    A Council Officer, acting as Council’s Traffic Engineer, has assessed the proposed closures with regards to their expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable as follows:

a. The proposed closures, if implemented in conjunction with a compliant temporary traffic management plan and in conjunction with an appropriate safety management plan (endorsed by Motor Sport NZ), are not likely to impede vehicle traffic unreasonably.

b. This year as with last, additional focus is being placed on the efficient and safe management of both parking associated with, and spectators attending the event.

8.    The authority to approve requests for road closures is made under Schedule 10, clause 11e, of the Local Government Act 2002 and the Transport (Vehicular Traffic Road Closure) Regulations 1965. This authority is delegated to the Infrastructure and Regulatory Committee.

Options

9.    The Committee has the option to;

a.  approve the proposed temporary road closures (including reserve days) and the associated ‘no stopping’ parking restrictions as they appear in this report.

b.  approve the proposed temporary road closures (including reserve days) and the associated ‘no stopping’ parking restrictions as they appear in this report, and add additional, or revise existing conditions within the Traffic Impact Report associated with this event.

c.  amend and/or defer the Committee’s decision to the incoming Council.

10.  Officers recommend option a, as the traffic effects of the event can be effectively managed through the conditions of the road closure approvals, as proven in previous years.

Climate Change Impact and Considerations

11.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

12.  The proposed motorsport event will increase city wide greenhouse gas emissions to an unknown extent. The contribution to greenhouse gas emissions will be limited by the short term nature of the event.

13.  The decision will not be affected by a changing climate. 

Consultation

14.  A public notice advising that Council is proposing to consider the above closure was published in the Hutt News on Thursday 18 August 2022

 

Legal Considerations

15.  Approval is required from either Council or the Infrastructure and Regulatory Committee to allow for the temporary closure of roads, and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of both the Local Government Act 2002 (Schedule 10) and the Transport (Vehicular Traffic Road Closure) Regulations 1965 for the temporary closure of roads within its jurisdiction.

Financial Considerations

16.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. These events are deemed to be commercial in nature.

Appendices

No.

Title

Page

1

Appendix - 1 - HVMS - Road Closure Aerial View

13

2

Appendix - 2 - Traffic Impact Report

14

    

 

 

 

 

 

Author: Ravi Soni

Traffic Engineer

 

 

 

 

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

 

 

Approved By: Jon Kingsbury

Head of Transport

 


Attachment 1

Appendix - 1 - HVMS - Road Closure Aerial View

 

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Attachment 2

Appendix - 2 - Traffic Impact Report

 

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                                                                                       1                                                13 September 2022

A black and white sign

Description automatically generated with medium confidenceInfrastructure and Regulatory Committee

09 August 2022

 

 

 

File: (22/2005)

 

 

 

 

Report no: IARCC2022/4/179

 

Proposed Temporary Road Closures - Petone - Rotary Club Fair 2023

 

Purpose of Report

1.    The purpose of this report is to seek the endorsement of the Infrastructure and Regulatory Committee for the Proposed Temporary Road Closures Petone Rotary Fair – 2023.

Recommendations

It is recommended that the Committee, subject to the conditions outlined in the Traffic Impact Report, attached as Appendix 1 to the report:

(1)   receives and notes the information;

(2)   endorses the application made by Petone Rotary to temporarily close the following roads as part of the 2023 Petone Rotary Fair, to be held Saturday 18 February 2023 between the hours of 6:00am to 6:00pm, as shown in Appendix 2 attached to the report as follows;

(a)     Jackson Street, Petone
(the section of road between its intersection with Cuba Street to the east, and Victoria Street to the west)

(b)     Buick Street, Petone
(the section of road between Adelaide Street to the south, and Elizabeth Street to the north)

(c)     Elizabeth Street, Petone
(the section of road from its intersection with Jackson Street to a point 50 metres north)

(3)   endorses the temporary rescinding of all existing parking restrictions within the closure area (as shown in Appendix 2), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 18 February 2023; and

(4)   endorses the temporary rescinding of all existing parking restrictions on a section of Victoria (as listed below), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 18 February 2023;

Victoria Street, Petone
(the section of road from its intersection with Jackson Street to a point 20 metres south)

For the reason that the requested road closures are necessary to accommodate safety for organisers, stall holders and the general public.

 

Background

2.    Council has received an application from Petone Rotary, for approval to hold an event involving road closures as detailed in recommendation (ii) above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report.

3.    This is an annual event held in February.

4.    At its meeting of 12 August 2008, Council approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

5.    Processes have been established to implement these procedures, including the required communication and consultation prior to any approval of a closure.

6.    For those events where vehicles remaining on roads are considered to be inconsiderately parked, it is necessary for Council to also pass a resolution that, for the duration of the event, the roads be subject to a ‘No Stopping’ restriction

7.    Council can then erect temporary signage and its Parking Enforcement Officers can attend the event and authorise the removal of any offending vehicles.

8.    This report has been prepared in accordance with the approved procedures.

Discussion

9.    The Council’s Traffic Engineer has assessed the proposed closure with regards to its expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

10.  The proposed closures, if implemented in conjunction with a compliant temporary traffic management plan and in conjunction with an appropriate safety management plan, are not likely to impede vehicle traffic unreasonably.

11.  Any vehicles remaining within the proposed road closures during this event will be a safety concern and therefore temporary No Stopping restrictions are required to enable these vehicles to be removed.

12.  Where existing parking restrictions are in place, these are to be temporarily rescinded to facilitate the temporary No Stopping restrictions.

Options

13.  The Committee can:

(a).    endorse the proposed temporary closures and associated parking restrictions as presented in the report as is, or

(b).    disagree with the proposed temporary closures and associated parking restrictions

14.   Council officers recommend option (a) given that the event is an annual event with a long history within the Petone area.

Climate Change Impact and Considerations

15.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

16.  The decision will not increase greenhouse gas emissions and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.  

Consultation

17.  The public notice advising that Council is proposing to consider this closure was published in the classifieds section of the Hutt News on 18 August 2022 – No correspondence was received.

18.  Due to the extensive consultation required each year it was previously agreed that supporting businesses and residents gave their consent to be granted for a two-year period. This is the final event to be covered by the current two-year period.

Legal Considerations

19.  Approval is required from either Council or the Infrastructure and Regulatory Committee to allow for the temporary closure of roads, and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 2002 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

20.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a commercial event.

Appendices

No.

Title

Page

1

APPENDIX 1 - Petone Fair - Proposed Temporary Road Closure Traffic Impact Report

22

2

APPENDIX 2 - Petone Fair - Plan Drawing

26

    

 

 

 

 

 

Author: Ravi Soni

Traffic Engineer

 

 

 

 

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

 

 

Approved By: Jon Kingsbury

Head of Transport

 


Attachment 1

APPENDIX 1 - Petone Fair - Proposed Temporary Road Closure Traffic Impact Report

 

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Attachment 2

APPENDIX 2 - Petone Fair - Plan Drawing

 

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                                                                                       1                                                13 September 2022

A black and white sign

Description automatically generated with medium confidenceInfrastructure and Regulatory Committee

13 August 2022

 

 

 

File: (22/2061)

 

 

 

 

Report no: IARCC2022/4/180

 

Proposed Road Closure(s) - Cam County (Inc) Wellington - Port Road Drags 2022

 

Purpose of Report

1.    This report seeks the Committee’s approval for the temporary closure of sections of Hutt City Council controlled roads to facilitate the running of the 2022 Port Road Drags event.

Recommendations

It is recommended that the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on Sunday 27 November 2022 (reserve day Sunday 4 December 2022) between the hours of 7:00am to 6:00pm to facilitate the running of the 2022 Port Road Drags event, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 4 December 2022 between the hours of 7:00am to 6:00pm for the reserve day associated with the 2022 Port Road Drags event (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

 

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of 2022 Port Road Drags event on either day (as required), and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street to the intersection of Port Road)
As shown in Appendix 1 attached to the report; and

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from the Council’s Traffic Engineering Manager that the amendment are not likely to cause unreasonable impact on traffic.

For the reasons that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators and the general public; and that road closures of this type are required to be approved by the Committee in line with Schedule 10, Clause 12 of the Local Government Act 2002.

 

Background

2.    Council receives numerous requests throughout the year for public roads to be closed for both public and private events. In order for the closures to have an effect, under Schedule 10 of the Local Government Act 2002, the Committees approval is required.

3.    Council officers received an application from Cam County (Inc.) for approval to hold their annual drag event which involves the temporary closure of sections of Port Road and Toop Street in Seaview.

(a)  This is an annual event, which has been running for over 40 years.

(b)  Details of the proposed temporary closures and the expected impact on traffic are attached as Appendices 1 and 2 to this report.

4.    At its meeting of 12 August 2008, Council approved a procedure for Council to follow to comply with the Local Government Act 2002 (Schedule 10) provisions for temporary road closures for events.

5.    Processes have been established to implement these procedures, including the required communication and consultation prior to any approval of a closure.

6.    This report has been prepared in accordance with the approved procedures.

Discussion

7.    Council’s Traffic Engineer has assessed the proposed closures with regards to their expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable as follows:

 

(a)   The proposed closures, if implemented in conjunction with a compliant temporary traffic management plan and in conjunction with an appropriate safety management plan (endorsed by NZHRA), are not likely to impede vehicle traffic unreasonably.

 

(b)   This year as with last, additional focus is being placed on the efficient and safe management of both parking associated with, and spectators attending the event.

8.    The authority to approve requests for road closures is made under Schedule 10, clause 11e, of the Local Government Act 2002 and the Transport (Vehicular Traffic Road Closure) Regulations 1965. This authority is delegated to the Infrastructure and Regulatory Committee.

Options

9.    The Committee has the options to;

(a)   approve the proposed temporary road closures (including reserve days) and the associated ‘no stopping’ parking restrictions as they appear in this report.

(b)   approve the proposed temporary road closures (including reserve days) and the associated ‘no stopping’ parking restrictions as they appear in this report, and add additional, or revise existing conditions within the Traffic Impact Report associated with this event.

(c)   amend and/or defer the Committee’s decision to the incoming Council.

10.  Officers recommend option a, as the traffic effects of the event can be effectively managed through the conditions of the road closure approvals, as proven in previous years.

Climate Change Impact and Considerations

11.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

12.  The proposed motorsport event will increase city wide greenhouse gas emissions to an unknown extent. The contribution to greenhouse gas emissions will be limited by the short term nature of the event.

13.  The decision will not be affected by a changing climate. 

Consultation

14.  A public notice advising that Council is proposing to consider the above closure was published in the Hutt News on Thursday 18 August 2022 – At the time of writing this report, no objections had been received.

Legal Considerations

15.  Approval is required from either Council or the Infrastructure and Regulatory Committee to allow for the temporary closure of roads, and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of both the Local Government Act 2002 (Schedule 10) and the Transport (Vehicular Traffic Road Closure) Regulations 1965 for the temporary closure of roads within its jurisdiction.

Financial Considerations

16.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. These events are deemed to be commercial in nature.

Appendices

No.

Title

Page

1

Appendix - 1 - Port Rd, Road Closure Aerial

31

2

Appendix - 2 - Port Rd, Traffic Impact Report

32

 

 

Author: Ravi Soni

Traffic Engineer

 

 

 

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

 

 

Approved By: Jon Kingsbury

Head of Transport

 


Attachment 1

Appendix - 1 - Port Rd, Road Closure Aerial

 

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Attachment 2

Appendix - 2 - Port Rd, Traffic Impact Report

 

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                                                                                       1                                                13 September 2022

A black and white sign

Description automatically generated with medium confidenceInfrastructure and Regulatory Committee

25 August 2022

 

 

 

File: (22/2162)

 

 

 

 

Report no: IARCC2022/4/181

 

Integrated Transport Strategy Next Steps

 

Purpose of Report

1.    This report is to update Committee on the next steps of the Integrated Transport Strategy.

Recommendations

That the Committee notes the next steps of the Integrated Transport Strategy.

For the reasons outlined in this report.

 

Background

2.    The Integrated Transport Strategy (ITS) was approved by Council on 24 May 2022.

3.    Council resolved:

·    that any future Hutt City Council plans developed to implement the ITS will not be inconsistent with the vision, objectives and outcomes of the ITS and other key strategies of Council, including (but not limited to) the Lower Hutt Climate Action Plan;

·    to adopt the ITS subject to the direction provided at the meeting;

·    to authorise the Chief Executive, in consultation with the Mayor and Committee Chairs, to make any other minor amendments to the ITS;

·    to ask officers to report back on an implementation plan for the seven priority areas of the ITS at a future Infrastructure and Regulatory Committee meeting.


 

Discussion

4.    Officers have identified that a delivery plan is needed to:

·    bring the ITS to life

·    understand the initiatives that need to be delivered

·    allow us to benchmark progress

·    understand the carbon reduction we can achieve

·    understand the scale of funding that will be required

5.    The delivery plan will be used to inform the development of transport-related initiatives in the Council’s Long Term Plan.

6.    The delivery plan will:

·    provide a series of projects and actions to progress

·    include a combination of specific project proposals and necessary investigations

·    act as a business plan guiding the work of officers for the coming decade

·    influence workstreams in different parts of Council

·    highlight key decisions for Council in the coming decade

7.    The timeline for developing the delivery plan is attached as appendix 1.

8.    While developing the plan, we will provide regular updates to Council on progress and direction and consult with officers across Council to inform

·    gap analysis and new project generation

·    identification of links, dependencies and overlaps

·    development of prioritisation and filtering methodology

9.    Officers will also engage with Waka Kotahi, Greater Wellington Regional Council and other organisations and partners during the development and execution of the delivery plan.

Climate Change Impact and Considerations

10.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

11.  Consultation was undertaken during the development of the ITS.

Legal Considerations

12.  There are no legal considerations for this paper.

Financial Considerations

13.  There are no financial considerations at this time. These will be identified as the plan is developed.

Appendices

No.

Title

Page

1

ITS - Development of the Delivery Plan

39

    

 

 

 

 

 

Author: Jon Kingsbury

Head of Transport

 

 

 

 

 

 

Approved By: Kara Puketapu-Dentice

Director Economy and Development

 


Attachment 1

ITS - Development of the Delivery Plan

 


                                                                                       1                                                13 September 2022

A black and white sign

Description automatically generated with medium confidenceInfrastructure and Regulatory Committee

09 August 2022

 

 

 

File: (22/1997)

 

 

 

 

Report no: IARCC2022/4/182

 

Regulatory Matters Report

 

Purpose of Report

1.    To provide the Committee with an update of regulatory matters arising from the work of the Environment and Sustainability Group, Land Information Memoranda and Development Engineering work undertaken by the Economy and Development Group.

Recommendation

That the Committee receives and notes the information.

 

Background

2.    The report covers the regulatory activities associated with the teams in the Environment and Sustainability Group, in particular, the Regulatory Services and Resource Consents teams. Additionally, the work of the LIMs team and the Development Engineering Team from the Economy and Development Group are included. Graphs showing outputs from the Building and Resource Consents functions are attached to this report.

3.    Council continues to receive a steady stream of consent applications. 35 resource consent applications were received in July compared with 34 in June and 83 building consents were received (compared with 94 in June). LIMs have followed a similar downward movement (3.6% down from last year). Further work is being done on trend analysis.

4.    The numbers of resource and building consent applications issued outside the 20-working day statutory timeframe are steadily reducing. 

5.    Process improvements are being made in the development engineering function such as standardising conditions of consent, which will continue to enable professional staff to focus on the technical aspects of their roles and reduce processing times.

6.    The building team released its inaugural newsletter in August 2022, called Kaihanga. This is one of the steps we are taking to engage more closely with our stakeholders and Kaihanga is a means to share key building and construction messages and to obtain valuable feedback from the industry. The August edition of Kaihanga can be viewed here; https://mailchi.mp/huttcity.govt.nz/kaihanga?e=[UNIQID]

7.    IANZ (International Accreditation NZ) completed an audit of the BCA functions last week and concluded that the organisation is low risk.

Resource Consents

 

8.    As of 31 July, there are currently 253 active resource consents to be processed. Approximately 167 (66%) of these are over 20 days and a project is underway to address the root causes of this and reduce the backlog. As a result of the improvement initiatives underway, the average number of days to process consents as of 31 July 2022 is 56.6 days, which has reduced 14.3 days (from 63.6 days) since June 30. As systems and processes are improved, vacancies are filled, and new staff are trained and become fully effective in their roles, this downward trend will certainly continue. 

 

9.    The resource consenting function is still relying heavily on external resources to process applications while the volumes remain high. However, we have been advised by our existing providers that there is limited capacity to assist further during August and September due to their own workloads.

 

10.  On 18 August, the Head of Planning, Parvati Rotherham left the Council to take up a strategic role with the Wellington Regional Leadership Team. The recruitment process is underway.

Resource consents of note:

·    RiverLink: RiverLink resource consent applications were heard in the Environment Court in the week beginning 26 April 2022.  Planning consent has been granted by the Environment Court.

·    Naenae Pool: the resource consent for redevelopment of the Naenae Pool site, and for the operation of the Pool and Fitness Centre complex, has been granted.  

·    Waiu Street Cleanfill: An application has been made for the Waiu Street cleanfill (14A Waiu Street) following the lapse of the previous consent. This is a resource consent application for a privately run cleanfill.  Council’s involvement is in the consenting and monitoring of the cleanfill only.  A notification decision is currently under consideration.


 

Significant resource consents lodged: 

 

·    114 Reynolds Street – 16 lot subdivision and 11 dwellings

·    1274 High Street – 24 lot subdivision and 24 dwellings

·    349 Cambridge Terrace – 13 lot subdivision and 12 dwellings

·    43 Porutu Street – 17 lot subdivision and 7 dwellings

·    147 Wellington Road – 18 lot subdivision and 18 dwellings 

Recently granted resource consents: 

·    1 Rainey Grove – 14 dwellings and subdivision

·    12-14 Rainey Grove – 35 lot subdivision and dwellings

·    41 Bouverie Street – 86 lot subdivision around consented business park

·    17 Britannia Street – 50 dwelling units

·    5 Ariki Street – 21 dwelling units and subdivision

·    44 Dover Road – 20 dwelling units and subdivision

·    15 Puriri Street – 8 dwelling units

·    13 Biddle Crescent –17 lot subdivision and 16 dwelling units

·    31 Treadwell Street – Community pool and fitness centre

·    5 Dyer Street – 27 lot subdivision and 14 dwelling units

11.     Other points of note: Tupua Horo Nuku (Eastern Bays Shared Path), and Te Ara Tupua (Petone to Ngauranga Cycle Way) have started submitting the management and design plans required to be certified by Hutt City Council prior to works getting underway.  The first of these plans were submitted in late July. 

RMA Compliance

12.  Last financial year we issued a record number of Environmental Infringement Notices under the Resource Management Act.  A total of 46 notices were issued. 

13.  The majority of these infringements were for developers not following construction management conditions of their resource consents.  This increase in activity reflects the increase in development across the city.

14.  Responding to complaints and environmental issues has taken precedence over scheduled revisits and monitoring older applications in the past month.


 

Building Control

15.  A total of 97 Code Compliance Certificates (CCCs) were issued in June 2022, of which 89% were issued within statutory timeframes. There is particular focus on following up legacy consents where applicants have not applied for a CCC. This has put pressure on our ability to meet the 100% performance target.

16.  IANZ audits technical functions/procedures carried out against building regulations and regulates the ability of Building Consent Authorities (councils) to issue consents and other functions, i.e., holds approval of accreditation of BCA regulations.

The IANZ audit team was on site last week for 3 days assessing us on specific elements of compliance with building regulations. The visit involved the entire building team, supported by the Chief Executive, the Interim Director of Environment & Sustainability Alison Geddes and other teams, including IT and People & Capability.

 

The outcome of the audit is that our building consent authority is viewed as being low risk. The next audit will be in February 2024, which means we have moved to a two -year review cycle. IANZ will provide their initial report in the next couple of weeks. This will be fully reported through to the Infrastructure & Regulatory Committee.

 

17.  The building team have responded to a number of landslips that have occurred at properties across Lower Hutt. Officers have collaborated with Council’s emergency response and transport teams to ensure homeowners are aware of their obligations and are offered welfare support where it is needed.

Notable Building Consents Received 

·      Sacred Heart College, 65 Laings Road – Stage 2 of the Mission House replacement, constructing foundations and two storey administration/library/classroom block - $7.4M

·      Boulcott Hospital – Groundwork and foundations for addition to rear of building, structure and shell construction for future operating theatre - $4.5M

·     Naenae Pool Complex – Stage 1 – Ground improvement works - $1.2M

·    Naenae Pool Complex – Stage 2 – Building sub-structure; below ground foundations, basement walls, sub-slab hydraulic services - $2.8M

·    11 The Strand, Wainuiomata – Stage 2 – Slabs/foundations, earthworks and drainage for 8 blocks of multi-unit dwellings - $3M

·    11 The Strand, Wainuiomata – Stage 2, Zone 1A - New multi-residential dwellings, 10 x two-storey townhouses over 2 blocks - $2.6M

·    349 Cambridge Terrace/3 Sladden Street, Naenae - New multi-unit dwellings; 12 x two-bedroom units over two blocks - $2.9M


 

Building Quality Assurance 

Inspections of residential pools 

18.  There are 608 swimming pools in Hutt City. The Compliance Officer is continuing to work with non-compliant pool owners to resolve issues before starting our next three-year cycle, using an educational approach, rather than a punitive one. 22 first inspections of residential pools have been undertaken this quarter. 

Earthquake Prone Buildings 

19.  All the potentially earthquake prone buildings in Lower Hutt (that meet the criteria set by Central Government to be upgraded by 30 June 2022) have been identified and notifications are currently being sent out to property owners about their buildings. They will have 12 months to provide information before decisions are made on the earthquake prone status of their buildings.

20.  Since 1 July 2022, 28 notices have been sent to building owners, where responses were not received within the 12 months formally notifying them that Council has determined their buildings as earthquake prone and informing them of the timeframe to resolve issues.

21.  All earthquake prone buildings are recorded on a national register, managed by the Ministry of Business Innovation and Employment (MBIE). Website link as follows https://epbr.building.govt.nz/

Land Information Memoranda

 

22.  In the 2021/22 fiscal year there were 1151 LIMs issued, down slightly (3.6 %) from the previous year where 1194 LIMs were issued.

 

23.  From July to August 2021 and May to June 2022, 100% of LIM reports were issued within the statutory timeframe. From September 2021 to April 2022, between 6.4% to 73.2% of LIMs were issued within the statutory timeframe each month.

 

24.  On average over the 2021/22 financial year LIMs were issued in 12.5 working days.  On average, each month from July to October 2021 and April to June 2022, LIM reports were issued within the statutory timeframe (5.5 to 10 working days). On average, each month from November to March, LIM reports were issued over the statutory timeframe (12.8 to 20.7 working days).

 

25.  During the 2021/22 financial year the LIMs team experienced 100% staff turnover. The team was rebuilt with an additional LIM Officer and Administration support. Two LIM Contractors and a Temporary Administrator were procured to assist with training new staff and a large backlog of LIM applications (167 LIM applications at its peak).

 

26.  Processing fast track applications was not possible from September 2021 due to an influx of LIM applications, staff changes, absenteeism, COVID related staff illness and timeframes that contributing departments are able to work to.

 

Environmental Health 

 

Alcohol Licensing

27.  The Epidemic Notice remains in effect, meaning that police and the Ministry of Health are not required to report on applications until 30 days after the date the Notice expires. No on/off or club licences can be issued without reports from the agencies. This is so far not having any impact on the District Licensing Committee (DLC) being able to issue licences, as reports are continuing to be received thus far.

28.  A hearing was set down to hear the renewal of an off-licence for Kelson Store, due to opposition regarding the legitimacy of the premises to be licensed (Definition of a grocery store). The licensee notified the Hutt City District Licensing Committee that they did not wish to proceed with the hearing, and instead to cancel the licence. The licence was extended for a brief period in order to allow the licensee to sell remaining stocks of alcohol.

29.  A hearing has been set down in September for the renewal of an off licence for Thirsty Liquor Fairfield. The application has attracted opposition from all three agencies, relating to the object of the Act, suitability of the applicant, design and layout of the premises, staffing and supervision.

Food

30.  Hutt City Council currently has 616 business operators registered, requiring about 400 verifications annually. There are 174 verifications that are overdue in Lower Hutt and an action plan is underway to clear the overdue verification work by March 2023. This backlog is primarily due to the period during the COVID lockdown when verifications could not to be carried out, compounded by a key staff vacancy.

Litter

31.  Council’s Environmental Investigations Officer recently assisted Keep Hutt Valley Beautiful and Kiwi Rail with a clean-up of litter along the railway lines near Waterloo Station. A further clean-up was carried out at Tipperary Grove Wainuiomata.

32.  The increase in landfill fees has not seen any appreciable increase in the amount of illegal fly tipping.

Appearance Industries Bylaw 2020

33.  Operators have now had their premises and activities fully inspected under the Appearance Industries Bylaw 2020. 45 operators (74%) passed the inspection the first time around.  Officers are working with operators with outstanding items to ensure they are being addressed accordingly.

Parking Services 

34.  During June and July 2022, the Parking Team issued a total of 5,781 infringements, at an average of 2,891 a month and $98 per infringement.

35.  Parking Services has continued to keep on top of requests for service and parking complaints across the city. We are also running night shifts to make sure the public abide by illuminating their rear red marker lights after hours.

36.  Parking Wardens continue to work closely with Council’s Transport team to share information about high-risk areas, changes to road markings and time restricted areas. The teams regularly work collaboratively towards safer solutions for the community.

Animal Services 

37.  There are 10,360 dogs in Lower Hutt. As of 19 August 2022, 8,546 have been registered and 1,814 are still to be registered, this is a 82% compliance rate.   

38.  Dogs owners have been given an extension to 31 August 2022 to pay their dog registrations at the discounted rate. This has been extended for an additional four weeks as several customers reported that they did not receive the invoices until mid-July.

39.  Some proposals are being tabled in the replacement emergency management legislation that will expressly provide for the welfare of animals in emergencies.  Emergency managers across the Wellington Region have universally endorsed these proposals, for inclusion in the Act.

40.  Officers continue to run a very successful rehoming program for Wellington and the Hutt Valley. The Facebook page for Animal Services Wellington and the Hutt Valley is well received nationwide and has a huge following of almost 14,000 followers. Dogs are rehomed throughout New Zealand. Dogs are carefully assessed to ensure their suitability for adoption.

Climate Change Impact and Considerations 

41.  Fleet Management is committed to review any vehicles that come up for renewal to check if still required, and prioritise a change to electric vehicles, where appropriate.

42.  With development on the most densely populated floodplain in Australasia, which is subject to climate impacts, great care needs to be taken to ensure development is appropriate and this risk is mitigated.  This is dealt with through thorough peer reviews and expert technical advice.

Consultation

43.     Not applicable.

Legal Considerations

44.     Not applicable.

Financial Considerations

45.     Financial results for all areas are reported through to the appropriate committee and in Council’s Annual Report.

Appendices

No.

Title

Page

1

Building Consent graphs

48

2

Code Compliance graphs

50

3

RMA Consents graphs

52

4

RMA Monitoring graphs

56

 

 

 

 

 

 

Author: Derek Kerite

Head of Regulatory Services

 

 

 

 

 

 

Approved By: Alison Geddes

Director Environment and Sustainability

 


Attachment 1

Building Consent graphs

 

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Code Compliance graphs

 

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RMA Consents graphs

 

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Attachment 4

RMA Monitoring graphs

 

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                                                                                       1                                                13 September 2022

A black and white sign

Description automatically generated with medium confidenceInfrastructure and Regulatory Committee

25 August 2022

 

 

 

File: (22/2145)

 

 

 

 

Report no: IARCC2022/4/155

 

Infrastructure and Regulatory Forward Programme 2022

 

 

 

 

Recommendation

That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.

Purpose of Memorandum

1.  To provide the Infrastructure and Regulatory Committee with a forward Programme of work planned for the Committee for 2022.

Background

2.  The Terms of Reference for the Committee requires the Committee to consider and make recommendations to Council on infrastructure matters and considering any infrastructure core matters referred to it by Council. This is an operationally focused committee, overseeing Council’s above and below ground core infrastructure needs, and core regulatory functions.

3.  The forward programme for 2022 provides a planning tool for both members and officers to co-ordinate programmes of work for the year.  The forward programme is attached as Appendix 1 to the memorandum.

Forward Programme

 

4.    The forward programme is a working document and is subject to change on a regular basis.

 

 

 

 

 

Appendices

No.

Title

Page

1

Infrastructure and Regulatory Forward Plan

59

    

 

 

 

 

 

 

 

Author: Katherine Davey

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 


Attachment 1

Infrastructure and Regulatory Forward Plan

 

Table

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