1                                          6 September 2022

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 6 September 2022 commencing at 4.19pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr C Milne (via audio-visual link)

Cr A Mitchell

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr D Hislop

 

NON ATTENDANCE:    Cr G Barratt

 

IN ATTENDANCE:         A Blackshaw, Director Neighbourhoods and Communities

                                           J Griffiths, Director Strategy and Engagement

                                           A Geddes, Director Environment and Sustainability

                                           K Puketapu-Dentice, Director Economy and Development  

                                           J Livschitz, Group Chief Financial Officer

                                           B Cato, Chief Legal Officer

                                           K Stannard, Head of Democratic Services

                                           K Glanville, Senior Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

2.       APOLOGIES

Resolved:        (Mayor Barry/Deputy Mayor Lewis)               Minute No. C 22401

“That the apology from Cr Hislop be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

There was no conflict of interest declarations.

5.

Sewage and Drainage rights over reserve land to service residential development at 370 to 372 Stokes Valley Road (22/2134)

Report No. HCC2022/4/184 by the Head of Parks and Reserves

 

The Director of Neighbourhoods and Communities elaborated on the report.

The Chief Legal Officer advised the process was being reviewed to delegate these types of requests to officers. He said a report would be considered by the new Council.

 

Resolved:       (Mayor Barry/Cr Mitchell)                                            Minute No. C 22402

“That Council:

(1)   approves a request to grant drainage rights pursuant to s461 Local Government Act 1974 over the reserve at 378 Stokes Valley Road, known as Korau Reserve in favour of the properties at 370 to 372 Stokes Valley Road for the rights to drain water and sewage; and

(2)   acknowledges that the rights would be applied to the Certificate of Titles WN785/48.

For the reason that establishing new drainage rights over Korau Reserve is the most practical option and Council’s Policy on Private Use of Council land permits this.

 

 

6.

Sewage and drainage rights over reserve land for 20 Korau Street, Stokes Valley (22/2128)

Report No. HCC2022/4/185 by the Head of Parks and Reserves

 

Resolved:        (Mayor Barry/Cr Briggs)                                              Minute No. C 22403

“That Council:

(1)   approves a request to grant drainage rights pursuant to s461 Local Government Act 1974 over the reserve property at 378 Stokes Valley Road, known as Korau Reserve, in favour of the property at 20 Korau Grove being Lot 14 DP 8248 for the rights to drain water and sewage; and

(2)   acknowledges that the rights would be applied to Certificates of Titles WN785/48.”

For the reason that applying new drainage rights along one edge of Korau Reserve is the most practical option to connect private properties to public services and the Council policy on Private Use of Council Land permits this if a Council resolution is supportive.

 

7.

End of Triennium Delegations (22/796)

Report No. HCC2022/4/183 by the Head of Democratic Services

 

The Head of Democratic Services elaborated on the report.

 

Resolved:          (Mayor Barry/Deputy Mayor Lewis)                       Minute No. C 22404

“That Council:

(1)   notes and receives the report;

(2)   agrees that, subject to the limitations set out in clause 32(1) of Schedule 7 of the Local Government Act, it authorises the Chief Executive to make decisions over and above her normal delegations in respect of urgent matters for the period from the day following the Electoral Officer’s declaration of election results until the new Council is sworn in. Where the Mayor-elect is known, this will be in consultation with the Mayor-elect;

(3)   requests that all decisions made under this delegation be reported to the first ordinary meeting of the new Council;

(4)   appoints the members of the Policy, Finance and Strategy Committee who have current certification under the Making Good Decisions Training Assessment and Certification Programme for RMA Decision-Makers, as Hearings Commissioners for the period after the members of the committee vacate office and up to the appointment of the relevant standing committee by Council to be elected on Saturday 8 October 2022;

(5)   delegates to the Hearings Commissioners the functions, duties or powers that relate to any matters which may arise and needs a hearing that were delegated to the Policy, Finance and Strategy Committee as at December 2019 with power to act during the period described in part (4) above;

(6)   appoints Cr Edwards as Chair of the Hearings Commissioners and agrees that the quorum for any hearing will be three;

(7)   appoints Cr Edwards as Chair of the District Licensing Committee as he has the necessary knowledge, skill and experience relating to licensing matters;

(8)   delegates to the Chair of the District Licensing Committee all functions, duties or powers that were delegated to the District Licensing Committee with the power to act during the period described in part (4) above;

(9)   notes that fees payable to Chair and members sitting on resource consent hearings are set out in the Local Government Members (2022/23) Determination 2022 being $116 per hour for the Chair and $93 per hour for members;

(10) notes that payment of members of the District Licensing Committee is determined by the Ministry of Justice under the Cabinet fees framework being $624 per day ($78 per hour for part days) for the Chair and $408 per day ($51 per hour for part days) for members; and

 

 

(11) agrees to pay a meeting fee of $93 per hour to any of the Hearings Commissioners who are not declared elected to Council following the 8 October 2022 election, and who are required for hearings other than resource consent and licensing hearings for the period after the members of the committee vacate office and up to the appointment of the relevant standing committee at the first ordinary meeting of the incoming Council.”

For the reason that Council must provide effective and efficient conduct of Council’s business during the period after the members of the committee vacate office and up to the appointment of the relevant standing committee by Council to be elected on Saturday 8 October 2022.

8.       QUESTIONS

There were no questions.

9.       EXCLUSION OF THE PUBLIC

Resolved:          (Mayor Barry/Cr Edwards)                                     Minute No. C 22405

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

10.     Recommendation to Council from the Policy, Finance and Strategy Committee meeting held on 6 September 2022: Valley Floor Growth Infrastructure – Infrastructure Acceleration Fund Negotiation Phase

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Recommendation to Council from the Policy, Finance and Strategy Committee meeting held on 6 September 2022: Valley Floor Growth Infrastructure – Infrastructure Acceleration Fund Negotiation Phase.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

 

 

There being no further business the Chair declared the public part of the meeting closed at 4.25pm. The public excluded part of the meeting closed at 4.28pm.

 

 

 

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022