1                                          7 September 2022

HUTT CITY COUNCIL

 

Komiti Hapori|Communities Committee

 

Minutes of a meeting held in the Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 7 September 2022 commencing at 2.00pm

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards (from 2.04 pm)

 

Cr A Mitchell

Cr N Shaw (Deputy Chair)

 

Cr L Sutton

 

 

APOLOGIES:                  Cr Barratt, Cr Hislop

 

NON ATTENDANCE:     Cr Milne

 

IN ATTENDANCE:        A Blackshaw, Director, Neighbourhoods and Communities

J Griffiths, Director Strategy and Engagement (via audio-visual link) (part meeting)

K Chitham, Head of Museums (via audio visual link)

M Laban, Head of Connected Communities (part meeting)

K Crandle, Head of Parks and Reserves (part meeting)

S Chan, Programmes and Innovations Manager (part meeting)

D Hunter, Community Advisor Funding and Community Contracts (part meeting)

T Wilkinson, Site Lead, Pou Whakahaere Pokapū Hapori (part meeting)

P Sullivan, Principal Policy Advisor (part meeting)

D Gharbaoui, Policy Advisor (via audio-visual link) (part meeting)

A Quinn, Project Manager (Naenae) (via audio-visual link)

A Doornebosch, Democracy Advisor

V Gilmour, Administrator, Democratic Services (via audio-visual link)

 

PUBLIC BUSINESS

 

1.       Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.

APOLOGIES

Resolved: (Deputy Mayor Lewis/Cr Shaw)                             Minute No. CCCCC 22401

“That the apologies received from Cr Barratt and Cr Hislop be accepted and leave of absence be granted.”

 

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS    

          Cr Shaw declared a conflict of interest in relation to item 7, Community Funding - Mouri Ora Fund 2022-2023 and took no part in discussion or voting on the matter.

          Cr Mitchell declared a conflict of interest in relation to item 7, Community Funding – Mouri Ora Fund 2022-2023 and took no part in discussion or voting on the matter.

5.       ANNUAL REPORT ON THE HOMELESSNESS STRATEGY (22/2055)

Report No. CCCCC2022/4/170 by the Principal Policy Advisor

The Principal Policy Advisor elaborated on the report. He noted officers needed to identify what data could be gathered moving forward. He said this data would provide a better insight into current issues and how to move forward. He noted officers could invite community housing providers to future Committee meetings.

Cr Edwards joined the meeting at 2.04 pm.

Members noted the Homelessness Strategy came into effect four years ago. They highlighted a key issue identified at the time was to obtain data on homelessness and the issues surrounding this.

In response to questions from members, the Principal Policy Advisor said officers could provide members with information on the performance of community housing providers. He said this could include measurements for sustained tenancies and future plans. He advised officers could also provide information on Council’s connection with housing providers and the quality and length of tenancies. He noted this could include information on overcrowded housing. He said data on the effects on tenants moving to new homes could be provided. He said this could include how this affected children’s schooling. He advised other work in the city and what other councils were providing could also be provided going forward.

 

 

In response to a question from a member, the Director, Strategy and Engagement said most compliance under the Residential Tenancy Act was the responsibility of Tenancy Services and the Tenancy Tribunal. He noted this related to healthy home standards and the compliance of landlords to this. He said officers would confirm Council’s responsibilities in this area.

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)                          Minute No. CCCCC 22402

 

“That the Committee:

(1)   receives and notes the report;

(2)   notes the report is the third annual update on Council’s actions in response to homelessness as part of the Lower Hutt Homelessness Strategy; and

(3)   notes that officers will report to the relevant Committee in the new triennium with an outline of the officer’s plan for a review of the Homelessness Strategy.”

5.

Communities of Interest Update - Welcoming Communities/Rangatahi Update (22/2025)

Report No. CCCCC2022/4/169 by the Programmes and Innovations Manager

 

The Programmes and Innovations Manager elaborated on the report. 

In response to questions from members, the Programmes and Innovations Manager said the community would drive the key focus areas of the Welcoming Communities programme. He noted any further Council investment into the programme would be taken from existing budgets. He said it was hoped some of the Te Wao Programme for young people would be initiated by the end of 2022.

 

Resolved: (Deputy Mayor Lewis/Cr Brown)                        Minute No. CCCCC 22403

 

“That the Committee:

(1)   agrees to participate in the Welcoming Communities programme; and

 

(2)   notes the progress on our new approach to supporting improved outcomes for rangatahi.”

 

6.

Community Funding - Mouri Ora Fund 2022-2023 (22/2072)

Report No. CCCCC2022/4/172 by the Community Advisor Funding and Community Contracts

 

Crs Mitchell and Shaw declared conflicts of interest and took no part in discussion or voting on the matter.

The Head of Connected Communities elaborated on the report. 

In response to questions from members, the Community Advisor Funding and Community said the multi-year funding table was a fixed amount of funding, repeated over three years. She said the Porirua Living without Violence organisation was based and in Lower Hutt.

She noted the Wellington City Mission (Anglican) Trust Board provided services from the Walter Nash Centre and Koranui Stokes Valley Community Hub. She noted there had been an increase in applications from organisations in the disability sector. She said the funding provided at the Chief Executive’s discretion would be reported back to the Committee through the Director’s Report.

Members thanked the Community Advisor, Funding and Community for her 16 years of service to Council.

The Head of Connected Communities introduced Tania Wilkinson who had been appointed as the new Community Contracts and Community Funding Advisor.

 

Resolved: (Deputy Mayor Lewis/Cr Briggs)                         Minute No. CCCCC 22404

“That the Committee:

(1)   notes that there is $595,223 available to be allocated under the Mouri Ora Fund 2022/2023;

(2)   agrees to the recommended allocations of $578,713 outlined in paragraph 16 of the report; and

(3)   agrees to the recommendation that the unallocated funds of $16,510 are allocated at the Chief Executive’s discretion (and reported back to this Committee) as opportunities arise through ongoing work with Communities of Interest.”

7.

Director's Report - Neighbourhoods and Communities (22/1957)

Report No. CCCCC2022/4/171 by the Director, Neighbourhoods and Communities

 

The Director, Neighbourhoods and Communities elaborated on the report. She noted the Central Community Funding Panel (the Panel) had held an extraordinary meeting on
6 September 2022. She advised this was to distribute the second tranche of funding for the Central Local Community Projects Fund. She
said updated information had been provided in relation to the Dyer Street School application. She advised the amended funding amount for the purchase of stage curtains for the school hall was $7,063. She noted this amended amount of funding was approved by the Panel. She highlighted the Panel had then agreed to disperse the remaining unallocated funds of $13,169 from the Central Local Community Projects Fund. The resolution from the Panel (Minute No. CCFP 22417(2)) is attached as pages 8 and 9 to the minutes.

Cr Briggs noted the remaining funding for the Central Local Community Projects Fund was allocated to organisations that had been through the due diligence process. He said these organisations were fully supported by the Panel. 

In response to a question from a member, the Director, Neighbourhoods and Communities said these funding amounts were additional to funds already distributed. She said a six-monthly report on deer culling could be provided to a committee in the future.

In response to questions from members, the Head of Parks and Reserves said notification of deer culling was provided at reserve and track entrances. She said this was the main form of notification. She said the spring cull was likely to be extended due to recent weather events.

Cr Shaw asked officers to consider the elderly and residents living alone in future community of interest updates.

 

Resolved: (Deputy Mayor Lewis/Cr Edwards)                     Minute No. CCCCC 22405

“That the report be received and noted.”

 

9.     INFORMATION ITEMS

a)    Boulcott Memorial Research Project (22/2088)

Memorandum dated 17 August 2022 by the Museums Director

 

The Museums Director elaborated on the memorandum.

In response to questions from members, the Museums Director said Council’s Kaitatari Tumuaki Māori and Pou Whakamahere Kaupapa Here were part of the Project Team. He noted that mana whenua was kept informed of developments and timelines for the project. He said the timelines for future decisions for the Memorial had been delayed until April 2023. He noted the Project Team was gathering narratives on the Boulcott event from stakeholders and iwi. He advised the final decision would rest with Council.

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)                    Minute No. CCCCC 22406

 

“That the Committee receives and notes the information in the memorandum.”

 

b)    Naenae Projects - Progress Update (22/2085)

Memorandum dated 16 August 2022 by the Project Manager (Naenae)

The Project Manager, (Naenae) elaborated on the memorandum. He noted the refurbishment of the old Post Office was making good progress. He said asbestos removal had begun which would make way for the seismic upgrade. He advised the fit-out would then take place in 2023.

In response to a question from a member, the Project Manager (Naenae) said the $41M balance of funding for the Naenae Pool and Fitness Centre would come from the Local Government Funding Agency’s Green, Social and Sustainability Lending Programme.

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)          Minute No. CCCCC 22407

 

“That the Committee receives the memorandum and notes the following progress that has been made on the Naenae projects:

 

(1)   approval of the resource consent application for the Naenae Pool and Fitness Centre;

(2)   off-site procurement, design activity and building consent processing is proceeding in line with the programme agreed with co-funder Crown Infrastructure Partners;

(3)   commencement of the groundworks in July 2022 and the completion of the first stage of ground remediation;

(4)   procurement of the major components for the building is progressing to plan and local suppliers are involved in the tendering process;

(5)   design activity for the refurbishment of the old Naenae Post Office continues and an application for a change of use to a community centre is being processed by Council planners;  

(6)   tenders for the refurbishment of the Old Naenae Post Office will be sought in September 2022;

(7)   the cost for the Naenae Pool and Fitness Centre continues to be reviewed at regular intervals and remains within the $68M budget cap; and

(8)   Council has been successful in its application to the Local Government Funding Agency’s Green, Social and Sustainability Lending Programme for the Naenae Pool and Fitness Centre project.”

 

c)

Communities Committee Forward Programme 2023 (22/2007)

Report No. CCCCC2022/4/152 by the Democracy Advisor

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)          Minute No. CCCCC 22408

 

“That the Communities Committee Forward Programme 2023 be received and noted.”

Mayor Barry thanked Deputy Mayor Lewis as Chair of the Committee over the past triennium. He also thanked Cr Shaw as Deputy Chair. He acknowledged the large amount of work completed behind the scenes that was not always seen.

The Chair thanked officers and members for their assistance over the course of the triennium.

8.    QUESTIONS

        There were no questions.

9.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

There being no further business the Chair declared the meeting closed at 3.00 pm.

 

 

 

 

 

 

                                                                                                      Deputy Mayor T Lewis

                                                                                                                                  CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 4th day of October 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RESOLUTION FROM CENTRAL COMMUNITY FUNDING PANEL EXTRAORDINARY MEETING HELD ON 6 SEPTEMBER 2022:

 

 

Resolved:          (Ms Chapman/Cr Barratt)                             Minute No. CCFP 22409(2)

“That the Central Community Funding Panel:

 

(1)      notes the Community Funding Panels Delegations, Guidelines and Criteria 2020-2023;

 

(2)      notes that the Central Community Funding Panel met on 17 August 2022 to make decisions on the Central Local Community Projects Fund (one-off contestable fund) and allocated the total funds available of $209,000 (Minute Nos. CCFP 22403 and CCFP 22404);

 

(3)      notes updated information has been provided in relation to the Dyer Street School application and the confirmed amount towards the purchase of stage curtains for the school hall is $7,063;

 

(4)      revokes part (5), number (5) in relation to Dyer Street School of Minute No. CCFP 22403  for $20,323 towards the purchase of stage curtains for the school hall;

 

(5)      approves the application from Dyer Street School for $7,063 towards the purchase of stage curtains for the school hall;

 

(6)      notes the unallocated funds of $13,169 for the Central Local Community Projects Fund;

 

(7)   determines the unallocated fund of $13,169 to be granted through the Local Community Projects Fund 2019-2022 for the Central Ward, available to those organisations that were not fully funded at the meeting held on 17 August 2022;

 

No

Organisation

Description

$Allocated

1

Avalon Intermediate School

Purchase of student resources/necessities for Pacific Language week

$1,500

4

The Family Centre, Lower Hutt

Purchase of digitizing equipment

$1,500

10

Hutt Community Radio and Audio Archives  Charitable Trust

Purchase of digital audio console

$1,500

11

Lower Hutt Tennis Club

Purchase and installation for x4 indoor acrylic sports court surfacing

$1,169

16

Women of Worth Charitable Company Ltd

Purchase of CRM database, office equipment and a car

$1,500

 4

Dress for Success Wellington

Purchase of furniture and equipment

$1,500

5

Hutt District Cricket Club Inc

Purchase of new cricket balls and the supply and installation of PVC covers around the outdoor bowling nets

$1,500

6

Hutt Cricket Academy Inc

Purchase of a new bowling machine and to fix existing indoor netting

$1,500

7

Keep Hutt Valley Beautiful Trust

Purchase of a second hand vehicle and purchase of new equipment

$1,500

 

 

Total

$13,169

 

(8)   notes that the nine organisations who were not fully funded were re-considered according to the merits of the application criteria and priorities of the fund; and

 

(9)   agrees that the organisations granted funding will be required to complete an accountability form once the project has been completed.”