HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

KOMITI KAUPAPA TAIAO
Climate Change and Sustainability Committee

 

 

8 September 2022

 

 

Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

Thursday 15 September 2022 commencing at 2.00pm

 

 

The meeting will be livestreamed on Council’s Facebook page.
Members of the public wishing to speak to an item on the agenda are asked to contact democraticservicesteam@huttcity.govt.nz

 

 

Membership

 

Cr J Briggs (Chair)

Mayor C Barry

Cr K Brown

Cr S Edwards

Deputy Mayor T Lewis

Cr A Mitchell (Deputy Chair)

Cr N Shaw

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 

 


CLIMATE CHANGE & SUSTAINABILITY COMMITTEE
Membership:	8
Meeting Cycle:	Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council

HuttCity_TeAwaKairangi_SCREEN_MEDRES

 

 

OVERVIEW:

This Committee has responsibility for oversight of Council’s environment and climate change response.

The Committee is aligned with the Environment & Sustainability Directorate.

Its areas of focus are:

§   Oversight of Council’s plan to reach Carbon Zero, including raising awareness of climate-related issues

§   Developing and implementing climate and environmental policies and plans including ecology, biodiversity and biosecurity matters

§   Waste and recycling

 

PURPOSE:

To develop, implement, monitor and review strategies, policies, plans and functions associated with environmental and climate change activities.

 

DELEGATIONS FOR THE COMMITTEES AREAS OF FOCUS:

        All powers necessary to perform the Committee’s responsibilities including the activities outlined below.

       Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.

       Implement, monitor and review strategies and policies.

       Oversee the implementation of major projects provided for in the LTP or Annual Plan.

       Oversee budgetary decisions provided for in the LTP or Annual Plan.

       Oversee the development and implementation of plans and functions that promote environmental wellbeing, including Council’s plan to reach Carbon Zero.

       Maintain an overview of work programmes carried out by the Council’s Environment & Sustainability Directorate.

       Address matters related to ecological protection, the protection of biodiversity, and biosecurity.

       Address matters related to climate change, including raising awareness of climate-related issues, advocating for climate change issues and actions, and championing initiatives that reduce carbon emissions.

       Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.

       Conduct any consultation processes required on issues before the Committee.

       Approval and forwarding of submissions.

       Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

       The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.

       If a policy or project relates primarily to the responsibilities of the Climate Change & Sustainability Committee, but aspects require additional decisions by the Communities Committee and/or Infrastructure & Regulatory Committee, then the Climate Change & Sustainability Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.

 

    


          1                                                        15 September 2022

 

HUTT CITY COUNCIL

 

Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 15 September 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

 

1.       APOLOGIES

No apologies have been received.

2.       Opening formalities - Karakia Timatanga (22/2200)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have     

5.       Update on Council's solid waste and waste minimisation work (22/2135)

Report No. CCASC2022/4/187 by the Head of Climate and Solid Waste              6

Chair’s Recommendation:

“Tha”That the recommendation contained in the report be endorsed.”

 

 

 

6.       Update on Council's climate change work (22/2136)

Report No. CCASC2022/4/188 by the Head of Climate and Solid Waste            11

Chair’s Recommendation:

‘That the recommendation contained in the report be endorsed.”

7.       Climate Change and Sustainability Committee Forward Programme (22/1913)

Report No. CCASC2022/4/189 by the Democracy Advisor                                 15

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

8.       Reflections (22/2253)

Verbal reflections from officers and members to inform future work.

9.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

10.     Closing formalities - Karakia Whakamutunga (22/2201)

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

Judy Randall
DEMOCRACY ADVISOR

 

 

 


                                                                                       1                                                15 September 2022

 

A black and white sign

Description automatically generated with medium confidenceClimate Change and Sustainability Committee

23 August 2022

 

 

 

File: (22/2135)

 

 

 

 

Report no: CCASC2022/4/187

 

Update on Council's solid waste and waste minimisation work

 

Purpose of report

1.    To provide the Committee with an update on various solid waste management and minimisation matters.

Recommendation

That the Committee notes the update on various solid waste management and minimisation matters.

 

Background

2.    Council undertakes a range of solid waste management and minimisation initiatives, and this report consolidates information on their status.

3.    However, detailed and regular information on the ongoing development, operation and performance of the Silverstream Landfill is covered in a separate report to the Hutt Valley Services Committee.

Procurement for landfill operations and resource recovery park

4.    In late 2021, Council commenced a process to find an experienced and motivated partner to operate Silverstream Landfill and the associated Refuse Transfer Station and Resource Recovery activities, with services commencing from early 2023.

5.    A Request for Proposals (Stage 2 of this process) was released on 4 April 2022 and closed on 3 June 2022. Three suppliers submitted tenders, which is in line with what we expected to see following the Registration of Interest stage. The evaluation of tenders has been completed, and the tenderers have been notified of the outcome. Contract negotiations with our preferred supplier are now under way.

6.    Independent probity assurance for the procurement process was provided by a Senior Commercial Leader from NZ Government Procurement division at the Ministry of Business, Innovation and Employment.

7.    As previously flagged, the operation of the transfer station was procured as a separatable portion, with operation guaranteed for two years from the commencement of the new contract (until early 2025).

8.    This approach provides flexibility in light of the potential options to either:

a.       make further changes to the transfer station at the landfill, in order to improve upon the level of service and enable the establishment of a more comprehensive resource recovery park (Council’s LTP has funds allocated for this work); or

b.       focusing instead on the development of a state-of-the-art Resource Recovery Park (RRP) at a completely new site somewhere in the Hutt Valley. Such RRP could have a focus on both domestic and commercial resource recovery. However, this option is reliant on private parties.

9.    Once the new landfill operations contract is in place, Council officers are aiming to re-look at the draft business case for options around resource recovery at Silverstream, in order to have more certainty on the way forward by early 2023.

Changes at Silverstream transfer station

Transfer station and resource recovery

10.  Irrespective of the outcomes of the current landfill procurement process as noted above, some no-regrets works have been undertaken to improve the level of service at Silverstream transfer station. Over the last few months a new roundabout was constructed, to enable a change to the way waste is loaded out. A large pit used for loading out waste in the past has been filled in, eliminating a significant health and safety risk.

11.  This adds to other changes that were implemented by Council over the last couple of years, including the diversion of green waste (no longer used for cover, but turned into compost), and the upgrade of the hazardous waste drop off point. Council provided an overview of the key changes that have been made at the transfer station over the last three years at a briefing on 10 August 2022.

Weighing of light vehicles and trailers

12.  Over the last few months, work was carried out to enable the move to charge all vehicles based on weight. The new approach to charging commenced on 1 July 2022, albeit some tidy-up work, including the installation of a new kiosk, scheduled for completion during September 2022.

Food waste options and business case

13.  Work is currently focused on targeted engagement with some stakeholders (eg suppliers of organic waste, end-product users, etc). The work on the wide range of options will get underway in October 2022, and officers will report back on progress and an updated project timeline before the end of 2022.

Regional Waste Assessment 2022

14.  Work is currently underway to develop a new Waste Assessment for the Wellington Region. The draft Waste Assessment is now scheduled to be presented to the Wellington Region Waste Management and Minimisation Plan Joint Committee in December 2022.

Development of next Waste Management and Minimisation Plan 2023-2029

15.  The current WMMP will need to be reviewed, in order to enable the development of a new WMMP. Councils in the region are collaborating on this work, and a procurement process (led by Porirua City Council) is underway to identify a suitable consultant to lead this work stream.

Kerbside Rubbish, Recycling and Green Waste bin service

City-wide recycling contamination and behaviour change

16.  The monthly city-wide contamination rate continues to be high, at around 18%.

17.  While our recycling ambassadors have been inspecting about 1,500 bins per month to provide immediate feedback to households, it appears it is still too early to see a noticeable shift in behaviour. While more than 90% of bins tend to be “uncontaminated”, up to 10% of bins can have some or significant contamination.

18.  A city-wide behaviour change campaign is on track to be launched in late September 2022, to complement the work done by our recycling ambassadors, and to lift overall awareness and to encourage a change in behaviour.  

19.  The campaign will focus on increasing awareness of materials appropriate for recycling, reasons for recycling and impacts.  As noted previously, successful behaviour change is dependent on three key elements:

a.   Desire (want to do it, will put in the effort, have made it a priority)

b.   Knowledge (know what to do, when, where and how)

c.   Skills (can do it properly/effectively)

20.  The campaign will utilise a wide range of media and channels, in order to reach our target audiences.

12-month review of kerbside service

21.  The scope of the review has been finalised, and the objectives of the review are as follows:

a.       To evaluate the degree to which Council’s new kerbside collection services have achieved the original waste review objectives.

b.       To review Council’s resource and capability needed to be able to deliver the kerbside collection services effectively and efficiently, while also delivering on Council’s (and the Wellington region’s) waste minimisation, resource recovery infrastructure and behaviour change objectives.

c.       To review the fees and charges associated with the kerbside collection services (bin changes fees, targeted rates), with a particular focus on multi-unit dwellings with shared waste storage.

d.      To carry out an assessment of options to further incentivise low-waste households.

e.       To review the status and future potential of waste collection technologies, including PAYT, and their applicability and suitability in a Lower Hutt context.

22.  While some of the review work can be completed in-house because of existing capability (eg survey of service users, focus groups etc), officers will engage an independent consultant for independent advice and expertise on key aspects of this work (eg assessment of options to further incentivise low-waste households). To avoid a conflict of interest, the consultant to be selected will be different to the consultant used for the original waste review and business case.

23.  Some of the review work is scheduled to be completed by the end of 2022 in order to inform decisions for the next Annual Plan process.

Climate impact and considerations

24.  The work regarding improved resource recovery and food waste diversion directly aligns with Council’s desire to reduce emissions at Silverstream Landfill, as it could reduce the amount of organic waste disposed.

25.  The next landfill operations contract will include explicit requirements regarding sustainability and the reduction in carbon emissions, in line with the offers made by the preferred supplier during the procurement process.

Consultation

26.  Not applicable.

Legal considerations

27.  There are no legal considerations at this time.

Financial considerations

28.  None at this point in time. 

Appendices

There are no appendices for this report.    

 

 

 

 

 

Author: Jörn Scherzer

Head of Climate and Solid Waste

 

 

 

 

 

 

Approved By: Alison Geddes

Acting Director Environment and Sustainability

 


                                                                                       1                                                15 September 2022

A black and white sign

Description automatically generated with medium confidenceClimate Change and Sustainability Committee

23 August 2022

 

 

 

File: (22/2136)

 

 

 

 

Report no: CCASC2022/4/188

 

Update on Council's climate change work

 

Purpose of report

1.    Officers provide a regular update on key climate change work in order to implement Council’s organisational carbon target, facilitate a reduction in city-wide emissions, and address climate change impacts.

 

2.    To avoid duplication, some work with climate change implications is reported in separate papers and committees. This includes work on waste minimisation and our new kerbside service, and project-specific updates for RiverLink and the new Naenae Pool.

Recommendation

That the Committee notes the update on various climate change work streams.

Reducing Council’s organisational carbon emissions

Pools

3.    The installation of a heat pump at the new Huia Pool has still not been completed, due to further delays in completing the works for a new enclosure. Works are now scheduled to be completed by October 2022.

4.    Following approval to make heating plant changes at McKenzie Pool during 2022/23, design work is now underway.

Dowse Museum

5.    Detailed design work for the replacement of the gas boiler with a heat pump at the Dowse Museum is still underway, to be followed by a procurement phase later this year.

 

LED street lighting

6.    The share of LED streetlights has now reached 63%. At the current pace, the roll out of LED lighting won’t be completed until 2023.

Council’s vehicle fleet

7.    As of 31 August 2022, Council’s vehicle fleet has an electric vehicle (EV) share of 44% (66 vehicles in total, and 29 EVs).

Trial flare at closed Wainuiomata landfill

8.    The trial of a flare at the closed Wainuiomata landfill has been delayed further, in part because of very poor weather conditions over the last couple of months, and in part due to difficulties to resolve access issues to the top of the landfill site for heavy vehicles and drilling equipment. At this stage it is likely that the trial will not be under way until October 2022.

9.    To recap, the trial involves the drilling of five wells and the operation of a flare for a limited time, to test gas extraction and combustion, and to collect data to inform the development of a business case for investment.

Reducing city-wide carbon emissions

Lower Hutt Climate Action Pathway implementation

10. The newly formed ‘steering group’ (provisional name) have had their first meeting on 29 July 2022. The role and purpose of the group was explored.

11. The ‘steering group’ has agreed to work alongside a PhD student, Kere Wylie who is researching on the topic of community action around climate change in New Zealand.

12. The priority of the steering group going forward will be to improve communities’ understanding of climate change and climate action through building skills and tools for people to talk with their own communities. The group also aims to share stories through their networks about effective climate action being undertaken in our city.

13. Council is supporting steering group members to support their communities to take actions in line with the pathway. For example, we are exploring a workshop series with the Hutt Valley Chamber of Commerce on why and how to decarbonise businesses.

Rollout of electric vehicle charging stations across Lower Hutt

14.  On 31 August 2022, Meridian Energy launched its new Zero network (www.zerocharging.co.nz), including a phone app for EV drivers to utilise the network’s charging stations. This includes the stations already completed at the Seaview Marina and the Stokes Valley Hub, operated by Meridian Energy on behalf of Council.

15.  The fees to use the stations will differ depending on the type of charging station. Council’s 25kW units will attract a fee of 25c/kWh and 15c/min, in order to encourage users to only use them when needed. The 75kW units to be rolled out at Avalon Park and Wainuiomata town centre will attract a higher fee, in recognition of the higher charging speed. All fees are in line with those charged by private operators in the Wellington region and elsewhere.

16.  The use of Meridian Energy’s AC charging stations is currently still free of charge, albeit user fees will likely apply from October 2022. Fees are yet to be confirmed, as they are set by Meridian Energy.

17.  The next sites to be completed by approximately October 2022 are at Moera Library (2x DC) and Walter Nash Stadium (3x DC and 2x AC).

Adapting to climate change impacts

Climate change risk assessment

18.  Work for the regional climate change risk assessment is underway. Completion is currently still scheduled for the end of 2022.

District Plan review

19. The District Plan Review has been on hold since early 2022 in order to progress Plan Change 56 (Intensification Planning Instrument), which is a plan change required by Central Government. Plan Change 56 includes some interim provisions to limit intensification in areas at risk from natural hazards, including sea level rise. Due to the limited scope of the plan change, more comprehensive provisions were unable to be included. Plan Change 56 was notified on 18 August 2022.

20. Officers will now be recommencing work on the full District Plan review. This includes scoping work on what further investigations are needed to adequately address climate change across the District Plan. A draft district plan (non-statutory) is expected to be complete for consultation in late 2023, and a Proposed District Plan (statutory) is expected to be publicly notified in the first half of 2024. From that date, it is likely to be three to five years before the proposed District Plan is made fully operative.

21. District Plan provisions must be reviewed at least once every 10 years, either by topic (a rolling review) or in full. However, the plan provisions have a much longer impact than this review cycle, with the District Plan setting a planning framework that can have a legacy for 30 to 50 years. Given the long term impacts of District Plan provisions, and placing these in the context of climate change timeframes, the new District Plan will need to include objectives, policies and rules that respond to the effects of climate change at least for the medium term (20 to 50 years). A strong evidence base will be required for this.  Subject to the evidence and engagement with the community and Mana Whenua on how the District should respond to climate change, this may include provisions that require new development to either avoid areas that are at high risk from the effects of climate change or to mitigate these risks through building design or other solutions.

22. As part of the District Plan review, officers are also working on identifying ways to embed carbon reduction opportunities.

 

Climate Change impact and considerations

23.  This report responds directly to the need to reduce carbon emissions and respond to climate change, by providing a regular update on Council’s key carbon reduction and climate change response initiatives. 

Consultation

24.  Not applicable.

Legal Considerations

25.  There are no legal considerations.

Financial Considerations

26.  There are no financial considerations.

Appendices

There are no appendices for this report.    

 

 

 

 

 

Author: Jörn Scherzer

Head of Climate and Solid Waste

 

 

 

 

 

 

Approved By: Alison Geddes

Acting Director Environment and Sustainability

 


                                                                                       1                                                15 September 2022

A black and white sign

Description automatically generated with medium confidenceClimate Change and Sustainability Committee

30 August 2022

 

 

 

File: (22/1913)

 

 

 

 

Report no: CCASC2022/4/189

 

Climate Change and Sustainability Committee Forward Programme

 

Purpose of Report

1.  To provide the Committee with a Forward Programme of work planned for 2022.

Recommendation

That the Committee receives and notes the Forward Programme attached as Appendix 1 to the report.

 

Background

2.  The Terms of Reference for the Committee require the Committee to assist Council in developing, monitoring and reviewing strategies, policies, plans and functions associated with environmental and climate change activities.

3.  The Forward Programme provides a planning tool for both members and officers to co-ordinate programmes of work.  The Forward Programme is attached as Appendix 1 to the report.

Forward Programme

4.    The Forward Programme is a working document and is subject to change on a regular basis.

 

Appendices

No.

Title

Page

1

Appendix 1: Forward Programme 2022/2023

17

    

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 


Attachment 1

Appendix 1: Forward Programme 2022/2023

 

Table

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