HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Poari Hapori o Pito-one

Petone Community Board

 

 

15 August 2022

 

 

 

Order Paper for the meeting to be held in the

Petone Library, 7 Britannia Street, Petone,

on:

 

 

 

 

Monday 22 August 2022 commencing at 6.30pm

Meetings are held under the Orange Traffic Light Setting

 

 

 

 

 

 

Membership

 

Pam Hanna (Chair)

Mike Fisher (Deputy Chair)

Mike Henderson

Matt Roberts

Alex Voutratzis

Karen Yung

Deputy Mayor Tui Lewis

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 


 

 

 

 

 


COMMUNITY BOARDS FUNCTIONS AND DELEGATIONS

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a)         do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b)         are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(c)         are subject to any other statutory requirements that may apply to a particular delegation;

(d)         are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f)           promote centralisation of those functions where the appropriate expertise must be ensured; and

(g)         reflect that all statutory and legal requirements must be met.


DELEGATIONS

Decide:

·              Naming new roads and alterations to street names (in the Community Board’s area) within the provisions of Council’s Kaupapa Here Tapanga - Naming Policy 2022-2027.

·              Official naming of parks, reserves and sports grounds within the provisions of Council’s Kaupapa Here Tapanga - Naming Policy 2022-2027. Note 1

·              Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note 2

·              The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·              The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·              The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

·              The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

·              Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·              The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

 

CONSIDER AND MAKE RECOMMENDATIONS TO COUNCIL ON:

·              Particular issues notified from time to time by Council to the Community Board.

·              Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

 


 

1  This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the              site crosses ward or community boundaries.

2  The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.


·              Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·              Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·              The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

 

GENERAL FUNCTIONS

Provide their local community’s input on:

·              Council’s Long Term Plan and/or Annual Plan.

·              Council’s policies, programmes (including the District Roading Programme) and bylaws.

·              Changes or variations to the District Plan.

·              Resource management issues which it believes are relevant to its local community, through advocacy.

·              The disposal or acquisition of significant assets.

·              Road safety including road safety education within its area.

·              Any other issues a Board believes is relevant to its local area.

·              Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

·              Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

·              An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·              An overview of parks, recreational facilities and community activities within its local area.

Develop:

·              Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

·              Local community awards.

Promote:

·              Recreational facilities and opportunities in its area with a view to ensure maximum usage.

·              Arts and crafts in its area.

Appoint:

·              A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).


appendix 1 – community engagement fund

criteria

 

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

 

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

 

 

    


HUTT CITY COUNCIL

 

Poari Hapori o Pito-one | Petone Community Board

 

Meeting to be held in the Petone Library, 7 Britannia Street, Petone on

 Monday 22 August 2022 commencing at 6.30pm.

 

ORDER PAPER

 

Public Business

 

1.       He Mihi (22/1960)

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

 

Nā Rangimarie Rose Pere

2.       APOLOGIES

No apologies have been received.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4.       Mayor's Statement (22/1961)

Verbal address by Mayor Barry

5.       Presentations

a)      Presentation by the Jackson Street Programme (22/1963)

Verbal presentation by Hellen Swales, Coordinator of the Jackson Street Programme

b)      Verbal Update on the District Plan -  'Plan Change 56' (22/2068)

Verbal update on the District Plan ‘Plan Change 56” presented by council officers

Intermediate Policy Planner, Stephen Davis 

Pou Whakamahere Kaupapa Here, Emily Campbell


 

6.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.  

7.       Minutes

Meeting minutes Petone Community Board, 20 June 2022                                    11

8.       Report referred for Board input before being considered by Subcommittee of Council

a        Ad Hoc Bus Stops Configuration Review (22/1981)

Report No. PCB2022/4/155 by the Traffic Engineer                                    35

9.       Update on Petone and Moera Libraries (22/2060)

Verbal update on the Petone and Moera libraries by the Director Neighbourhoods & Communities

10.     Chair's Report (22/1964)

Report No. PCB2022/4/137 by the Chair, Petone Community Board                  45

11.     Democracy Advisor's Report (22/1853)

Report No. PCB2022/4/152 by the Democracy Advisor                                       49

12.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

 

 

 

Katherine Davey

DEMOCRACY ADVISOR

 

 


                                                                      11                                                  20 June 2022

HUTT CITY COUNCIL

 

Poari Hapori o Pito-one |Petone Community Board

 

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

 Monday 20 June 2022 commencing at 6.30pm

 

 

 PRESENT:                       Ms P Hanna (Chair)                     Mr M Fisher (Deputy Chair)

                                          Mr M Henderson                         Mr A Voutratzis

Ms K Yung                                    Deputy Mayor T Lewis                    

 

APOLOGIES:                  Mr M Roberts      

 

IN ATTENDANCE:        Mayor Barry

Cr B Dyer

Ms A Blackshaw, Director Neighbourhoods and Communities

                                          Mr B Hu, Traffic Engineering Manager

                                          Ms J Zhang, Transport Project Manager

                                          Ms K Crandle, Head of Parks and Reserves

                                          Mr C Elliott, Asset Manager, Reserves

                                          Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.

He Mihi

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

 

Nā Rangimarie Rose Pere

 

2.       APOLOGIES

Resolved:  (Ms Hanna/Mr Henderson)                           Minute No. PCB 22301

“That the apologies received from Mr M Roberts be accepted and a leave of absence granted.”

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

4.

Mayor's Statement

Mayor Barry provided a number of updates:

·           The Barber Grove to Seaview Wastewater Treatment plant pipe duplication project was underway. This was a significant infrastructure project that would service 90% of people across the Hutt Valley. He confirmed the project was expected to be completed in early 2023.

•     Council had adopted an Integrated Transport Strategy, which would set the direction for a more integrated and sustainable transport network. He thanked the Board for their submission on the Strategy.

•     Mayor Barry would continue to seek certainty from Health New Zealand on the level of health services it would provide while Hutt Hospital was undergoing earthquake strengthening.

•     Council was a finalist for the Local Government New Zealand Excellence awards in the wellbeing category for the Kai Collective. Mayor Barry said this was a testament to the mahi of Pataka Kai and Kōkiri Marae who formed part of Kai Collective.

•     A representation review would be presented to Council in the new triennium. Mayor Barry encouraged community boards to provide feedback on the proposal.

·           That following the recent anti-social behaviour complaints received from Moera businesses, the NZ Police and City Safe Ambassadors had been focussing on the area. He said that issues seemed to have settled down.

 

·           Acknowledged the Petone Rowing Club’s success at the Hutt Valley Sports Awards.

 

·           Updated the Board on Petone Wharf. He thanked the Board for their continued input into the Petone Wharf refurbishment process.

 

          MAJOR ITEM NOT ON THE AGENDA

Resolved:  (Ms Hanna/Ms Yung)                           Minute No. PCB 22302

          “That, in terms of Standing Order 10.12, the Board:

(1)      notes that a report recommending approval of speed management measures in Barnes Street, Petone was not included on the agenda for the meeting, for the reason that the report was not available at the time the order paper for the Petone Community Board agenda was prepared; and

(2)      agrees to discuss the report at this meeting due to the urgency of the matter.”


 

5.       Presentations

a)

Presentation by Local Councillor from Greater Wellington Regional Council

An apology was received from Cr J van Lier. A copy of his written statement is attached as page 12-14 to the minutes.

Ms Hanna highlighted the following: the MetLink fares review. She urged members to encourage the public to participate in the process; the upcoming Petone water fluoridation; and the cost overruns on the bridge projects.

Members requested the Greater Wellington Regional Council (GWRC) provide a timeframe for the Petone water fluoridation project and an assurance that the artesian water would not be fluoridated.

b)

Presentation by representatives of CentrePort and Z Energy

Mr Andrew Steel and Mr William Woods (CentrePort), Ms Helen Russell (Bryan Perry Civil) and Mr Matthew Tinnelly (Z Energy) provided a presentation on the Seaview Energy Resilience Project attached as pages 14-24 to the minutes.

In response to a question from a member, Mr Tinnelly confirmed the route for the pipeline no longer included Barnes Street. He said that investigative work was currently finalising an amended route. He added the existing pipe would either be removed, or would be filled in situ, capped and abandoned. 

In response to a question from a member regarding possible traffic disruption during Stage 3 of the project, Mr Tinnelly explained that investigative work was underway and that no details were available yet.  He added public consultation would occur.  He also added the project managers were aware of the impact any works could have on the local community. 

Ms Russell advised that Stage 2 enabling works involved the construction of a temporary wharf for the cranes and piling rig, and the expansion of the site perimeter fence. Ms Russell explained the measures being undertaken to protect sea mammals and the public. She noted the pile driving stage would move to be 550m-600m off shore. She said that an acoustic “bubble curtain” was being used to protect sea mammals from underwater noise, and trained Marine Mammal Advisors were on site.

Mr Woods explained that it was important all parties were kept up to date with the project. He confirmed the current work had no impact on the aquifer. He advised that preliminary work was underway to reinstate the Point Howard area. He urged the Board and residents to participate in the upcoming process.

 

 

c)

Presentation by the Jackson Street Programme

Ms Karen Arraj-Fisher, from the Jackson Street Programme (JSP) provided an overview of the following:

·    Meetings attended by members of JSP including, three Cycle and Walkways sessions; a Cross Valley Link meeting with Council; and a Council Library and Heritage Centre refurbishment and upgrading meeting.

·    Members of JSP were at the planning stage of a two-day festival on 30-31 July, focussing on Veganism, Sustainability, Upcycling and Waste Minimisation. 

·    The 30th anniversary of the Walk of Champions was set to take place on 24 September 2022 with the unveiling of two new plagues, and a function to be held at the Petone Rugby Club Rooms.

·    Many Petone eating establishments were taking part in the VISA Wellington on a Plate. 

·    As part of WOW (29 September – 13 October 2022), a “Welly Loves WOW” competition was being developed. 

·    As part of Wellington Heritage Week (end October/beginning November 2022), JSP would open the Old Gaol, with the new story board unveiling to be held during this week.

In response to a question regarding the recent Wellington Eat/Walk promotion, Ms Arraj-Fisher advised Petone food businesses did not take part  in the promotion.  She hoped they would in 2023.

In response to a question from a member regarding information which was provided for new business and building owners to Jackson Street, Ms Arraj-Fisher agreed to investigate if everyone was aware of the heritage values rules and the window coverage requirements.  She also agreed to include the “Too Good to Waste” programme that Council was currently promoting, into the two-day festival plans.

 

6.       CONFLICT OF INTEREST DECLARATIONS  

Mr Mike Fisher declared a conflict on interest in relation to Item 9: Community Engagement Fund in relation to the Jackson Street Progamme application. He took no part in discussion or voting on matters involved with the Jackson Street Programme Inc’s application for funding.

7.       Minutes

Resolved: (Ms Hanna/Deputy Mayor Lewis)                           Minute No. PCB 22303

“That the minutes of the meeting of the Petone Community Board held on Monday, 11 April 2022, be confirmed as a true and correct record.”

  

         

PRECEDENCE OF BUSINESS

The Chair accorded precedence to Item 14a): Petone Wharf rebuild update to be considered after Item 8: Reports referred for Board input before being considered by Subcommittee of Council. The item is recorded in the order it is listed on the agenda.

The meeting adjourned at 7.50pm and resumed at 7.57pm.

8.       Reports referred for Board input before being considered by Subcommittee of Council

 

Route 150 Bus Stop Configuration Part 2 (22/1355)

Report No. PCB2022/3/117 by the Traffic Engineering Manager

 

The Traffic Engineering Manager elaborated on the report.

In response to questions from members, the Traffic Engineering Manager advised that after comments to the proposed changes to Bus Stop 8046, the stop had been redesigned to minimise the number of carparks lost. He confirmed the respondants had been notified of the change. He agreed to report back on how many people used the bus stop. He confirmed that Bus Stop 8047 was not within the Board’s area of jurisdiction. He said no decision on that stop was required from the Board. 

In response to a question from a member, the Traffic Engineering Manager confirmed discussions with GWRC were on-going concerning the Jackson Street/Patrick Street bus shelter. He said the affected residents were being kept informed.

 

Resolved: (Ms Hanna/Ms Yung)                                Minute No. PCB 22304

“That the Board endorses the recommendations contained in the report.”

 

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

 

Barnes Street, Petone – Speed Management (22/1355)

Report No. PCB2022/3/117 by the Traffic Engineering Manager

 

The Traffic Engineering Manager elaborated on the report.

In response to questions from members, the Traffic Engineering Manager advised the proposed street cushions were 75mm in height, which were higher than the Cornish Street cushions (35mm-45mm). He confirmed cars could still park over the cushions, in the marked on-street carparks. He further advised that should the cushions be successful in Barnes Street, other areas of known illegal street racing would be investigated.

In response to a question from a member regarding Cornish Street, the Traffic Engineering Manager advised that talks were on-going with Waka Kotahi to determine a permanent solution to close the street to the state highway. He said it appeared the illegal street racing problem had reduced since the access had been closed. He acknowledged illegal street racing would always be an issue. He noted the desired locations were being restricted.

Members thanked officers for their work on the issue and the consultation with the impacted local communities.

 

RESOLVED: (Ms Hanna/Mr Henderson)                          Minute No. PCB 22305

“That the Board endorses the recommendations contained in the report.”

 


 

9.

Petone Community Board Community Engagement Fund - Round 2 - 2021-2022 (22/1331)

Report No. PCB2022/3/106 by the Community Advisor Funding and Community Contracts

 

Speaking under public comment, Ms Lois Ledingham, Thumbs Up Trust  spoke in support of the Thumbs Up Trust’s application. She explained the Trust was a small centre and wanted to purchase a motor chair for less abled people to gain access to the beach. She said the Trust had raised $1,000 to date.

In response to questions from members, Ms Ledingham hoped that other users of the chair would assist with fundraising. She said it was proposed that the chair would be based in Petone and be available for use by anyone. She confirmed Days Bay beach would be accessed and transport to the beach had been organised by the Trust. She said discussions with Council offficers would be required regarding the sand mats.

Speaking under public comment, Ms Rachel Evans, Wellington Free Ambulance (WFA) spoke in support of the Wellington Free Ambulance application. She explained that WFA hoped to have defibrillators easily accessible to the public for use in emergencies. She noted that the machines required ongoing maintenance, which Wellington Free Ambulance had outsourced and had funding for the life of all machines under their jurisdiction.

In response to questions from members, Ms Evans agreed that the location of the defibillators was important, and that ideally, two should be located on Jackson Streetto complement the one on The Esplanade. She added that talks were currently underway with KiwiRail for one to be publicly accessible at the train station. She confirmed no other applications for funding had been made.

Speaking under public comment, Ms Karen Arraj-Fisher, Jackson Street Programme (JSP) spoke in support of the JSP application She explained that this year was the 30th year anniversary of JSP and of the Walk of Champions. She added the proposed three story boards would explain the origins of JSP and the Walk of Champions.

Speaking under public comment, Gabrielle Ralph and Claire Turner, Nourish Trust shared the results of the Nourish Trust 2021 application. They noted that due to the current economic situation it was expected that the demand for the hampers to increase this year. They explained that last year, 52 hampers had been deleivered to a variety of Petone schools, all of which were gratefully received. 

Mr Fisher declared a conflict of interest and did not take part in discussions or voting on matters relating to the Jackson Street Programme’s application.

In response to questions from members, the Director Neighbourhoods and Communities advised Wellington Free Ambulance had applied for funding from other organisations in areas outside of Petone. She noted the community had raised funds to purchase the defibrillator located at the Hutt Recreation Ground. She added that Council provided funds to install it. She believed Council’s annual contribution to the Wellington Free Ambulance was used for operational expenses. She said officers could assist Thumbs Up Trust in making additional funding applications. She added there may be other funding sources available to them within Council. She stated that Council officers could offer assistance for the logistical issues associated with administering access to the chair.

Members discussd each application. Members noted they were all important organisations whose efforts affected a number of people. Members also noted that there may be other funding organisations available to these applicants as well. 

 

Resolved: (Ms Hanna/Ms Yung)                                         Minute No. PCB 22306

“That the Board:

(1)   notes the Community Boards Delegations, Guidelines and Criteria 2020-2023 for the Community Engagement Fund attached to the front pages of the agenda;

(2)   notes that this is the second round of funding through the Community Engagement Fund 2021-2022 for the Petone Community Board;

(3)   notes the Community Engagement Fund closed on Wednesday 1 June 2022 and four applications had been received;

(4)   approves the application from Wellington Free Ambulance for $2,000 towards the purchase of one automated external defibrillator (AED), including the sign, cabinet and installation;

(5)   approves the application from Thumbs Up Trust for $1,250 towards the purchase of a floating beach mobi-chair;

(6)   asks officers to support Thumbs Up Trust in the preparation of additional funding applications in assistance with storage, hireage and the logistics for the floating beach mobi-chair;

(7)   approves the application from Jackson Street Programme Inc for $500 towards the costs of storyboards and framing;

(8)   agrees that the applications received under the Community Engagement Fund were considered according to the merits of the application criteria and priorities of the fund; and

(9)   agrees that the organisation granted funding will be required to attend a meeting of the Petone Community Board once the event/activity has been completed.”

 

10.

Submission on Government Mandated Changes to Building Height and Density in Lower Hutt (22/1281)

Memorandum dated 27 May 2022 by the Senior Democracy Advisor

 

Resolved: (Ms Hanna/Mr Fisher)                                        Minute No. PCB 22307

 

That the Board:

 

(1)   notes that a submission to Hutt City Council in respect of government mandated changes to building height and density in Lower Hutt requires the Board’s retrospective endorsement; and

 

(2)   agrees to endorse its submission contained within the officer’s memorandum.”

11.

Submission on Hutt City Council's Integrated Transport Strategy (22/1283)

Memorandum dated 27 May 2022 by the Senior Democracy Advisor

 

Resolved: (Ms Hanna/Mr Henderson)                                Minute No. PCB 22307

 

“That the Board:

 

(1)   notes that a submission in respect of Council’s Integrated Transport Strategy requires the Board’s retrospective endorsement; and

 

(2)   agrees to endorse its submission contained within the officer’s memorandum.”

 

12.

Democracy Advisor's Report (22/1285)

Report No. PCB2022/3/103 by the Senior Democracy Advisor

 

The Director of Neighbourhoods and Communities provided an overview about the Petone Library refurbishment. She explained one community workshop had been held. She advised that ongoing talks were being held with identified stakeholders. She added the online survey had been successful with 153 responses received. She advised Studio C was currently formulating a report which would be presented to the August Board meeting, along with an officer report covering all aspects of the proposal. She added this report would provide options for next steps. 

She provided an update on the Moera Library. She explained a revised entrance had been agreed to and the architects were currently draughting revised plans and costings. She expected a report back to the Board as soon as was possible.

 

Resolved: (Ms Hanna/Deputy Mayor Lewis)                      Minute No. PCB 22308

“That the Board notes and receives the report.”

 

13.

Chair's Report (22/1342)

Report No. PCB2022/3/104 by the Chair, Petone Community Board

 

The Chair elaborated on the report.

 

Resolved: (Ms Hanna/Ms Yung)                                         Minute No. PCB 22309

 

“That the Chair’s report be received and noted.”

 

 

14.       Information IteM

 

a)

Petone Wharf rebuild update (22/1413) Heard after Item 8.

Report No. PCB2022/3/11 by the Head of Parks and Reserves

 

Mr Tom Aurthur, Building and Structures Engineer, Calibre Group was in attendance for the item.

The Head of Parks and Reserves elaborated on the report. 

In response to questions from members, the Head of Parks and Reserves confirmed that the potential for cost escalations had been taken into account in the budget estimates. She said a Quantity Surveyor (QS) was reassessing the project. She noted members’ concerns that a sub-optimal outcome should not occur, due to a budget blowout. Mr Arthur said that issues identified in the Days Bay Wharf rebuild had been factored into the costings for the Petone Wharf project. 

In response to questions from members regarding reference to “the head of the wharf’, Mr Arthur agreed to use consistent terminology when refering to the head.  He confirmed the proposed removal half of the head had triggered the resource consent process. He confirmed the report contained the most up-to date information. He said the use of composite materials was being assessed in terms of the heritage aspect and any certifications required.

In response to questions from members, the Head of Parks and Reserves agreed to provide members with a copy of the Conservation Report for the Petone Wharf. She added a number of technical reports were currently being developed and would be available prior to the March 2023 final decision. 

 

 

She agreed that in future, reports could include a financial paragraph explaining that all funding options had been explored. 

In response to a question from a member, the Asset Manager, Reserves advised that the design on the fencing facades was currently being finalised. He said this would include information on the social history of the wharf, details of the refurbishment project and pictures of the finished wharf.

Members agreed the Board could indicate it’s preferred option at the August meeting, to provide some guidance to the incoming Board.

 

Resolved: (Ms Hanna/Mr Voutratzis)                        Minute No. PCB 22310

“That the Community Board:

(1)   notes the Calibre Consulting report Petone Wharf Rebuild Options;

(2)   notes that three options are being progressed for detailed design and costings; and

(3)   notes that Council will be asked to make a decision on which option to progress in early 2023 and that prior to this, the Community Board and mana whenua will be asked their view.”

For the reason that elected members are kept up to date on a key infrastructure investment.

15.     QUESTIONS

There were no questions.

 

 

The Chair led a Matariki themed Whakatauki to close the meeting. 

 

There being no further business the Chair declared the meeting closed at 9.03pm.

 

 

 

 

 

P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 22nd day of August 2022

 

GWRC Update from Cr van Lier

 

ANNUAL PLAN 2022/23

 

There are no significant or material changes planned for our work programme for 2022/23 from what we set out in our 2021-31 Long Term Plan and the rates increases will be as set out, consulted and agreed upon in the 2021-31 Long Term Plan. Specifically, for the Lower Hutt area that will mean an average increase of:

 

Residential - $1.05 increase per week, or $54.59 increase per annum

Business - $4.69 increase per week, or $243.68 increase per annum

Rural - $0.64 increase per week, or $33.12 increase per annum

 

However, there are some unplanned cost increases relating to two Bulk Water Supply network improvement projects. Since the adoption of the 2021-31 LTP the costs associated with the delivery of both these projects have become clearer and are more than was originally budgeted:

 

-          the Silverstream Pipe Bridge project faces cost increases of $51m spread over Years Two, Three, and Four of the 2021-31 LTP; and

-          the Kaitoke Flume Bridge project faces cost increases of $37m spread over Years Two, Three, and Four of the 2021-31 LTP.

Both of these projects are essential for the continued drinking water of the region and are funded through a Water Levy charged to territorial authorities, rather than through Greater Wellington’s rates (so ratepayers can expect to see the cost covered in their HCC rates).

 

METLINK'S FUTURE FARES REVIEW – CONSULTATION

 

The transport committee last Thursday voted so send out a document for consultation that will dramatically change how our public transport fares are calculated, discounts offered, and products available. 

 

Specifically, it includes proposals for: 

-          lower off-peak fares

-          half fares for community services card holders ( already announced by Govt)

-          cumulative off-peak discounts for all concession holders

-          free weekend travel for children accompanied by their parent or guardian

-          fare capping - once you hit a daily or weekly cap all the rest of your PT use is free

-          targeted fare products for groups, visitors, families and event travel

-          distance based fare structure vs current 14 Zone system.

Consultation runs from 17th of June to 15th of July and can most easily be done via GW's have your say website (https://haveyoursay.gw.govt.nz).

 

WATER FLURODATION

 

The Gear Island and Te Marua flurodation plants are still offline, but work is continuing at pace on this. While both Petone and Korokoro haven’t been historically flurodated (so this plant outage hasn’t changed the status quo for residents in those suburbs), with the new regulator of Taumata Arawai coming into force in July this will have to change, i.e., Petone and Korokoro will have their water become flurodated sometime in the not-too-distant future.

 

This will be out of the hands of local government as it is Central Government law. 

 

TRAIN REPLACEMENT BUSES

 

The Metlink Assests team are currently investigating a change of location to where the Train Replacement Bus Stops are located so that they can be more comfortably used. Personally speaking I am all for this as the current southbound location is awful on days like today!


 

 

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                                                                                       1                                                        22 August 2022

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08 August 2022

 

 

 

File: (22/1981)

 

 

 

 

Report no: PCB2022/4/155

 

Ad Hoc Bus Stops Configuration Review

 

Purpose of Report

1.    The purpose of this report is to seek the Petone Community Board’s endorsement of changes being proposed to local Bus Stops to improve safety and accessibility in line with Waka Kotahi’s ‘Guidelines for Public Transport Infrastructure and Facilities’.

Recommendations

That the Board:

(1)   notes and receives the information; and

(2)   endorses the proposed changes on Bus Stop 8731 (Seaview Road) as attached in Appendix 1 to the report.

(3)   endorses the proposed changes on Bus Stop 8732 (Seaview Road) as attached in Appendix 2 to the report.

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

Background

2.    Greater Wellington Regional Council’s (GWRC) Te Mahere Waka Whenua Tūmatanui o te Rohe o Pōneke (Wellington Regional Public Transport Plan 2021 - 2031) has outlined three strategic focus areas:

a)  Mode shift;

b)  Decarbonise public transport vehicle fleet; and

c)  Improve customer experience.

3.    As part of improving the customer experience, GWRC has committed to prioritising the safety and maintenance of the public transport network to encourage safe behaviour. The associated key measure is a 40% reduction in serious injuries on the public transport network by 2030 which can be achieved by prioritising safety through continuous improvement to both infrastructure and operations.

4.    It is required that all the bus stops are reviewed for local authorities to ensure the minimum standards are met.

5.    As part of GWRC’s Bus Stop Review programme, GWRC officers have been working collaboratively with HCC officers on improvements to all bus stops within the Lower Hutt Area.

Discussion                                              

6.    All public consultation comments were reviewed, and responses (if any) were prepared by GWRC and HCC officers.

7.    Bus stops #8731 and #8732 received no negative comments and therefore further review is not applicable for these bus stops.

Options

8.    The options include:

a)  endorses the proposed changes to the bus stops as they appear in points 7;

b)  reject the proposed changes to these bus stops as they appear in point 7; and/or

c)  provide comment to the Council to assist in their decision regarding the proposed changes to these bus stops as they appear in points 7.

9.    Officers recommend options a. and c. as the proposed changes go toward achieving the goals of the Regional Public Transport Plan.

Climate Change Impact and Considerations

10.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

11.  Transport infrastructure and facilities that provide good access, safety and personal security at all stages of the journey, particularly for people with impairments will help to remove barriers to the use of public transport. The more barriers removed by Council will make the choice to use public transport easier and will support moves to reduce car dependency and therefore the corresponding carbon emissions.

12.  The decision will not increase greenhouse gas emissions and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.


 

Consultation

13.  GWRC undertook consultation with all affected residents within proximity of the bus stops.

14.  Consultation occurred during May and June 2022.

Legal Considerations

15.  The proposed changes in restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017

Financial Considerations

16.  These changes can be and will be funded from Council’s 2022/23 transport budgets.

Appendices

No.

Title

Page

1

Appendix 1 - Proposed Changes for Bus Stop # 8731 Seaview Road

41

2

Appendix 2 - Proposed Changes for Bus Stop # 8732 Seaview Road

42

    

 

 

 

 

 

Author: Ravi Soni

Traffic Engineer

 

 

 

 

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

 

 

Approved By: Jon Kingsbury

Head of Transport

 


Attachment 1

Appendix 1 - Proposed Changes for Bus Stop # 8731 Seaview Road

 

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Attachment 2

Appendix 2 - Proposed Changes for Bus Stop # 8732 Seaview Road

 

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                                                                                       1                                                        22 August 2022

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04 August 2022

 

 

 

File: (22/1964)

 

 

 

 

Report no: PCB2022/4/137

 

Chair's Report

 

 

 

 

 

Recommendation

That the Chair’s report be received and noted.

 

 

 

Appendices

No.

Title

Page

1

Chairs Report

46

    

 

 

 

 

 

 

 

Author: Pam Hanna

Chair, Petone Community Board

 

 

 

 

 


Attachment 1

Chairs Report

 

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                                                                                       1                                                        22 August 2022

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21 July 2022

 

 

 

File: (22/1853)

 

 

 

 

Report no: PCB2022/4/152

 

Democracy Advisor's Report

 

Purpose of Report

1.   The purpose of the report is to update the Board on items of interest.

Recommendations

That the Board notes and receives the report.

 

Consultation and community engagement

Petone Wharf Rebuild

 

1.    Link to the Conservation Plan prepared by Studio of Pacific Architecture and the Options report prepared by Calibre.

Petone Wharf Rebuild | Hutt City Council

 

Naming policy – name submissions

 

2.    Council has developed a new naming policy He Kaupapa Here Tapanga in partnership with Mana Whenua, for roads, open spaces, Council facilities, suburbs, localities, and sub-divisions/developments in Te Awa Kairangi ki Tai Lower Hutt. Input is being sought from the community to put forward names for official approval and these will be added to an ever-evolving naming register, from which all future names will be chosen. A three-month public consultation will soon be launched, in order to give interested parties, the opportunity to have their voices heard.

 

Housing Intensification

 

3.    As required by government, Council has approved a draft change to the District Plan for public consultation that will pave the way for higher and denser housing across Lower Hutt. The rules aim to increase housing supply and affordability by loosening current rules on development.

While the key parts of changes to the District Plan are mandated, there are some factors that the public can influence.  Feedback on draft changes to the District Plan, known as ‘Plan Change 56’ are invited from 18 August to 20 September 2022: District Plan Change 56 | Hutt City Council.

Wellesley Independent Primary School - Licence to occupy

 

4.    Council intends to consider a proposal to re-issue a ‘Licence to Occupy Reserve Land’ to Wellesley Independent Primary School for boys. The re-issue of this licence will allow Wellesley to utilise this space, however, this is not exclusive, and public are still welcome. Submissions are invited until 5pm Friday 26 August:  Have your say | Hutt City Council

 

RiverLink travel survey

 

5.    RiverLink wants to hear about residents’ travel patterns and needs as a transition plan is developed to manage changes needed during and after RiverLink developments. Flood protection work will reduce the number of car parks available in the Riverbank Carpark and solutions are being considered for those who work in the CBD and other users of the transport network. Go to https://engage.checkboxonline.com/huttcitycbd_travelsurvey2022 by 31 August 2022 to have your say.

 

Follow up from previous meeting – 20 June 2022

 

Wellington Water Ltd Fluoridation Report

 

6.    The report of the independent inquiry into the cessation of water fluoridation was reported to the Wellington Water Committee at its meeting on Friday 29 July 2022.

 

7.    The Board of Wellington Water Limited (WWL) has accepted the findings and recommendations of the report with the company putting in place an implementation plan which is close to completion.

 

8.    Fluoridation is consistently being delivered at two of the four metropolitan plants, and work on restoring service to the other two is proceeding well. Two standalone dosing plants have been built and are being installed in the coming weeks; WWL expect testing to be carried out in August 2022 and be at full service by September. One of these containerised facilities will replace the existing dosing equipment at the Gear Island treatment plant in Petone, and the other at Te Marua treatment plant in Upper Hutt. The existing dosing equipment at Te Marua is also being refurbished.

 

Update from Wellington regional Council, Cr van Lier

 

9.   It is likely to be medium term when Petone water is fluoridated and when care will need to be taken to ensure that the water at Buick Street remains unfluoridated

 

Transport Update

 

11.   A safety concern was raised about a pedestrian crossing at Jackson Street near the Richmond Street intersection.

A feasibility investigation has been completed and showed that 13 crashes occurred at or near the site in the last 10 years. Physical intervention to improve the visibility of the crossing is required.

 

Three options have been developed to date, and a preferred option will be installed over the next couple of months.

 

Kerbside recycling contamination

 

12.  Kerbside recycling contamination rates for the months of March and April 2022 were 19% for the whole city, above Council’s target, which is less than 10% contamination. Recycling ambassadors have been deployed to inspect bins to collate a more detailed picture of the type and degree of contamination, and to provide immediate feedback to households by way of stickers.

 

13.  Officers are planning a city-wide behaviour change campaign in September 2022. This will focus on increasing awareness of materials appropriate for recycling, reasons for recycling and the environmental impacts. The campaign aims to build better recycling habits amongst Lower Hutt residents. For more information see Council’s 14 July 2022 Climate Change and Sustainability Committee agenda: http://infocouncil.huttcity.govt.nz/Open/2022/07/CCASC_14072022_AGN_3056_AT.PDF

 

2022/23 Administration and Training Budget

 

14.  The Board is allocated $8,000.00 GST exclusive per annum, comprised of:

-      Miscellaneous Administration        $5,000

-      Training                                            $3,000

15.  There has been no expenditure from the Board’s Administration or Training Budget.

 

Appendices

There are no appendices for this report.   

 

 

Author: Katherine Davey

Democracy Advisor

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

Approved By: Kathryn Stannard

Head of Democratic Services