UNCONFIRMED                                                                       1                                              26 August 2022

Komiti Ratonga o Te Awa Kairangi|
Hutt Valley Services Committee

 

Minutes of a meeting held in the Hutt City Council Chambers,

 2nd Floor, 30 Laings Road, Lower Hutt on

 Friday 26 August 2022 commencing at 9.30am

 

 

PRESENT:

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

 

Mayor W Guppy, UHCC

Cr C Carson, UHCC

 

Cr B Dyer (via audio visual link)

Cr P Lambert, UHCC (via audio visual link)

 

Cr N Shaw

 

 

APOLOGIES:                   Cr Sutton

 

IN ATTENDANCE:          P Kelly, Chief Executive, UHCC (via audio visual link)

A Geddes, Director, Environment and Sustainability, HCC

B Hodgins, Strategic Advisor,  HCC (part meeting)

J Scherzer, Head of Climate and Solid Waste, HCC (via audio visual link) (part meeting)

D Bentley, Environmental Health Manager, HCC (via audio visual link)

P Mans, Animal Services Manager, HCC (part meeting)

B Latimer, Parks and Reserves Manager, UHCC (part meeting)

S Sykes, Compliance Services Manager, UHCC (part meeting)

S Hutchison, Chief Advisor Wastewater, Wellington Water Limited

K Glanville, Senior Democracy Advisor, HCC (via audio visual link)

A Doornebosch, Democracy Advisor, HCC

L Kynaston, Senior Governance Advisor, UHCC (part meeting)

V Gilmore, Administrator, Democratic Services, HCC (via audio visual link)

 

 

PUBLIC BUSINESS

 

1.       Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake a na te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

RESOLVED:  (Cr Briggs/Mayor Guppy)                           Minute No. HVSC 22401

“That the apology received from Cr Sutton be accepted and leave of absence be granted.”

3.

PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5.       Minutes

 

Resolved: (Cr Briggs/Cr Carson)                                           Minute No. HVSC 22402

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 6 May 2022, be confirmed as a true and correct record.”

6.

Future of the Hutt Valley Services Committee (22/2006)

Report No. HVSC2022/4/2 by the Solicitor, HCC

 

 

The Chair elaborated on the report.

In response to a question from a member, the Chair advised that the Local Government and Three Waters Reforms would have no immediate effect on the status quo of the Committee.

 

 

Resolved: (Cr Briggs/Cr Newell)                                            Minute No. HVSC 22403

 

“That the Committee:

(1)   receives and notes the report; and

(2)   agrees not to further pursue the process for disestablishing the Committee.”

 

 

7.

Wastewater Joint Venture Update - 18 April to 5 August 2022 (22/1993)

Report No. HVSC2022/4/158 by the Strategic Advisor, Hutt City Council

 

The Strategic Advisor, HCC elaborated on the report.

Members asked officers for a dashboard for the Barber Grove renewal covering budget, costs to date and risks.

 

Resolved: (Cr Briggs/Cr Carson)                                             Minute No. HVSC 22404

 

“That the Committee notes the information in the report.”

8.

Update on Silverstream Landfill and resource recovery (22/1935)

Report No. HVSC2022/4/143 by the Head of Climate and Solid Waste, Hutt City Council

 

The Head of Climate and Solid Waste, HCC elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste, HCC advised:

·           there were land constraints at the transfer station to develop a weigh bridge before a recovery station. Going forward a more dedicated resource recovery area would be considered.

·           officers were awaiting a decision on tenders submitted for a partner to operate the Transfer Station and Recource Recovery area. He noted the discounts and exemptions for charities also applied to greenwaste.

 

Resolved: (Cr Briggs/Mayor Guppy)                                  Minute No. HVSC 22405

 

“That the Committee receives the report.”

 

9.

Akatārawa Cemetery Update (22/1858)

Report No. HVSC2022/4/144 by  the Parks and Reserves Manager, Upper Hutt City Council

 

The Parks and Reserves Manager, UHCC elaborated on the report. 

In response to a question from a member, the Parks and Reserves Manager, UHCC said officers could provide a dashboard for the cemetery development work.

 

Resolved: (Cr Briggs/Cr Dyer)                                                Minute No. HVSC 22406

 

“That the Committee receives and notes the report.”

 


 

 

10.    Dog Control Report - Hutt City Council (22/1939)

Report No. HVSC2022/4/159 by the Animal Services Manager, HCC

The Animal Services Manager, HCC elaborated on the report.

In response to questions from members, the Animal Services Manager, HCC said officers would ask the Animal Control Officers about the number of roaming dogs in Taita. He noted officers could also consider a community plan to allow members of the community to report roaming dogs. He said the number of overdue accounts for dog registration fees was at the usual level for this time of year. He highlighted that many residents did not receive their invoices for fees until July. He said because of this the due date for fees had been extended to the end of August. He advised officers would ensure they would distribute invoices earlier in 2023. He noted an Afterpay system for dog registration fees would be considered in the future.

Resolved:  (Cr Briggs/Cr Carson)                                              Minute No. HVSC 22407

 

“That the Committee receives and notes the information.”

 

11.

Dog Control Update - Upper Hutt City Council (22/1859)

Report No. HVSC2022/4/145 by the Compliance Services Manager, UHCC

 

The Compliance Services Manager, UHCC elaborated on the report.

 

Resolved: (Cr Briggs/Cr Shaw)                                               Minute No. HVSC 22408

 

“That the report be received and noted.”

 

 

12.

Health Activities Update (22/1860)

Report No. HVSC2022/4/146 by the Compliance Services Manager, UHCC

 

The Compliance Services Manager, UHCC elaborated on the report.

In response to a question from a member, the Environmental Health Manager, HCC said the Hutt City Appearance Bylaw was currently being operationalised. He said this was reported regularly.

In response to a question from a member, the Compliance Services Manager, UHCC said officers could discuss with the Police measures for the sale of non alcoholic and alcoholic drinks in one premise. He said this would include managing the sale of these items to minors.

 

Resolved: (Cr Briggs/Mayor Guppy)                                       Minute No. HVSC 22409

 

“That the report be received and noted.”

 

 

13.

Hutt Valley Services Committee Forward Programme 2022 (22/1861)

Report No. HVSC2022/4/147 by the Democracy Advisor, HCC

 

Members asked officers to arrange a bus tour for members early in the new triennium. They also asked officers consider what joint facilities could be included in the tour.

 

Resolved: (Cr Briggs/Cr Shaw)                                           Minute No. HVSC 22410

 

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

 

14.    regional joint services opportunities

The Chair asked for a joint briefing early in the new triennium. Members were asked to consider the Committee’s future work before the briefing. Members noted that the bus tour would be held prior to the briefing.

 

15.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

There being no further business the Chair declared the meeting closed at 10.09am.

 

 

 

 

 

 

                                                                                                       Cr J Briggs

                                                                                                       CHAIR

 

 

 

 

 

 

 

Jo Miller                                                                      Peter Kelly

Chief Executive                                                          Chief Executive

HUTT CITY COUNCIL                                                UPPER HUTT CITY COUNCIL