HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

KOMITI RATONGA O TE AWA KAIRANGI

Hutt Valley Services Committee

 

 

19 August 2022

 

 

 

Order Paper for the meeting to be held in the

Hutt City Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

 

 

Friday 26 August 2022 commencing at 9.30am

Members of the public wishing to speak to items on the agenda are asked to contact: democraticservicesteam@huttcity.govt.nz

 

 

 

 

Membership

 

 

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

Cr B Dyer

Cr C Carson, UHCC

Cr N Shaw

Mayor W Guppy, UHCC

 

Cr P Lambert, UHCC

 

 

Cr L Sutton (Alternate)

Cr H Swales, UHCC (Alternate)

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 


HUTT VALLEY SERVICES COMMITTEE
(Special Committee of Council)

A joint committee of the Hutt City Council and the Upper Hutt City Council

Membership:

4 elected members appointed by the Hutt City Council and 4 elected members appointed by the Upper Hutt City Council plus one alternate appointed by each Council

Chair to alternate between the two Councils with Hutt City Council appointing the Chair in odd numbered years and the change taking place at the final meeting of each year

Quorum:

Half of the members

Meeting Cycle:

Meets quarterly or as required

Reports to:

Council

PURPOSE

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

Consider and make recommendations to the two Councils on:

§    The co-ordination of activities of the Hutt City Council and the Upper Hutt City Council in respect of matters affecting the Hutt Valley as a whole.

§    In particular, the co-ordination of the sewage disposal scheme, the Silverstream refuse landfill, Akatarawa Cemetery, dog control, environmental health and combined cemetery services for the Hutt Valley.

§    Any other activities common to both Councils that could be co-ordinated.

 

    


HUTT CITY COUNCIL

 

Komiti Ratonga o Te Awa Kairangi|

Hutt Valley Services Committee

 

Meeting to be held in the Hutt City Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

 Friday 26 August 2022 commencing at 9.30am.

 

ORDER PAPER

 

Public Business

 

1.       Opening formalities - Karakia Timatanga (22/1856)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       CONFLICT OF INTEREST DECLARATIONS   

          Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

5.       Minutes

Meeting minutes Hutt Valley Services Committee, 6 May 2022                              5   

6.       Future of the Hutt Valley Services Committee (22/2006)

Report No. HVSC2022/4/2 by the Solicitor, Hutt City Council                            11

7.       Wastewater Joint Venture Update - 18 April to 5 August 2022 (22/1993)

Report No. HVSC2022/4/158 by the Strategic Advisor, Hutt City Council         17

8.       Update on Silverstream Landfill and resource recovery (22/1935)

Report No. HVSC2022/4/143 by the Head of Climate and Solid Waste, Hutt City Council 23

9.       Akatārawa Cemetery Update (22/1858)

Report No. HVSC2022/4/144 by the Parks and Reserves Manager, Upper Hutt City Council                                                                                                                                29

10.     Dog Control Report - Hutt City Council (22/1939)

Report No. HVSC2022/4/159 by the Animal Services Manager, Hutt City Council                                                                                                                        31

11.     Dog Control Update - Upper Hutt City Council (22/1859)

Report No. HVSC2022/4/145 by the Compliance Services Manager, Upper Hutt City Council                                                                                                                                35

12.     Health Activities Update (22/1860)

Report No. HVSC2022/4/146 by the Compliance Services Manager, Upper Hutt City Council                                                                                                                                37

13.     Hutt Valley Services Committee Forward Programme 2022 (22/1861)

Report No. HVSC2022/4/147 by the Democracy Advisor, Hutt City Council     41

14.     REGIONAL JOINT SERVICES OPPORTUNITIES

          Verbal Discussion

15.     Closing formalities - Karakia Whakamutunga (22/1305)

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

Annie Doornebosch

Democracy Advisor

Hutt City Council


                                                                       0                                                     6 May 2022

HUTT CITY COUNCIL

 

Komiti Ratonga o Te Awa Kairangi|

Hutt Valley Services Committee

 

Minutes of a meeting held in the

Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt on

 Friday 6 May 2022 commencing at 9.00am

 

 

 

PRESENT:

Cr J Briggs (Chair), HCC

Cr H Newell, UHCC (Deputy Chair)

 

Cr B Dyer, HCC

Cr C Carson, UHCC

 

Mayor W Guppy, UHCC (until 9.34am)

Cr P Lambert, UHCC (via audio visual link)

 

Cr H Swales, UHCC (from 9.34am) [1]

 

 

APOLOGIES:                   Cr S Rasheed, Cr N Shaw and Cr L Sutton. Mayor Guppy for early departure

 

IN ATTENDANCE:         Cr H Swales, UHCC (Alternate)
Ms H Oram, Director, Environment and Sustainability, HCC

Mr B Hodgins, Strategic Advisor, HCC

Mr J Scherzer, Head of Climate and Solid Waste, HCC

Mr G Swainson, Director Asset Management and Operations, UHCC

Mr P Mans, Animal Services Manager, HCC

Mr S Sykes, Compliance Services Manager, UHCC

Ms L Kynaston, Governance Advisor, UHCC

Ms H Clegg, Minute Taker, HCC

 

 

 

PUBLIC BUSINESS

 

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

 

 

 

 

 

2.       APOLOGIES

RESOLVED:  (Cr J Briggs/Mayor Guppy)                           Minute No. HVSC 22201

“That the apologies received from Cr Rasheed, Cr Shaw and Cr Sutton be accepted and leaves of absence be granted and the apology received from Mayor Guppy for early departure be accepted.”

 

3.

PUBLIC COMMENT

There was no public comment.

 

4.       CONFLICT OF INTEREST DECLARATIONS

 There were no conflict of interest declarations.

 

 

5.       Minutes

Resolved:   (Cr Briggs/Cr Carson)                                         Minute No. HVSC 22202

 

“That the minutes of the meeting of the Hutt Valley Services Committee held on
Friday, 11 March 2022, be confirmed as a true and correct record.”

 

 

6.

Wastewater Joint Venture Update - 18 February 2022 –

14 April 2022 (22/961)

Report No. HVSC2022/2/1 by Wellington Water Limited

 

Mr S Hutchison, Chief Advisor Wastewater from Wellington Water Limited (WWL) was in attendance for the item.

 

The Chief Advisor, Wastewater, WWL elaborated on the report. 

In response to questions from members, the Chief Advisor, Wastewater, WWL advised he would provide an update to members on the Barber Grove project.  He said a full update report would also be provided to the next Committee meeting.  He advised that Seaview Wastewater Treatment Plant’s odour monitoring included measurement using an Odour Control System and feedback from staff and neighbours.  He advised that the non-compliance at the Seaview plant related to compliance that was measured over a 90 day period.  He added that on average the plant was performing well.  He said he would provide members with a copy of the response of the “please explain” letter from Greater Wellington Regional Council.  He highlighted this was an operational matter and would be for information purposes only.  He advised staff were still collecting samples for Institute of Environmental Science and Research (ESR) for COVID testing.  He noted the Dashboard detail of the review measures showed the work programme for the next three months.  He added the majority of the work required should be completed by the next Committee meeting.  He said it was anticipated that the global consent would be granted for a period of 35 years with six yearly reviews. 

 

Resolved: (Cr Briggs/Cr Dyer)                                            Minute No. HVSC 22203

“That the Committee notes the information in the report.”

7.

Update on Silverstream Landfill (22/886)

Report No. HVSC2022/2/82 by the Head of Climate and Solid Waste, Hutt City Council

 

The Head of Climate and Solid Waste, HCC elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste, HCC, advised that from 1 July 2022 all vehicles entering the Silverstream landfill would be weighed and charged (pending approval of the HCC’s Annual Plan 2022-2023). He said that currently only private SUV vehicles, utility vehicles and vehicles towing a trailer were weighed. He acknowledged that this had caused some confusion for users of the landfill. He highlighted the possible implications if Wellington City Council (WCC) decided not to utilise the Southern Landfill. He advised that officers were liaising with WCC in case this waste was distributed to either the Silverstream or Porirua landfills.

The Director Environment and Sustainability, HCC agreed to ask HCC’s Communications Team to liaise with UHCC to provide key messaging regarding weight-based fee charges at Silverstream landfill.

 

 

The Chair expressed concern that WCC officers had not kept the management teams of the region’s landfills informed on options for Wellington city waste.

 

 

Resolved: (Cr Briggs/Cr Newell)                                         Minute No. HVSC 22204

 

“That the Committee receives the report.”

 

8.

Akatarawa Cemetery Update (22/833)

Report No. HVSC2022/2/83 by the Parks and Reserves Manager, Upper Hutt City Council

 

The Director Asset Management and Operations, UHCC elaborated on the report.

In response to a question from a member, the Director Asset Management and Operations, UHCC advised that in the past all contracts had been let as separate tenders.  He noted these had been combined into one tender in the belief that economies of scale could be achieved.  He added that these projected economies of scale had not eventuated and now tenders were being readvertised as separate entities.

Cr Lambert congratulated the contractors on the tidy state of the cemetery. 

The Chair thanked officers from both councils for their collaborative work in assessing how to reduce carbon emissions in the contracts for the cemetery.

 

Resolved: (Cr Briggs/Cr Dyer)                                               Minute No. HVSC 22205

 

“That the Committee receives and notes the report.”

 

9.

Dog Control Update (22/874)

Report No. HVSC2022/2/84 by the Animal Services Manager, Hutt City Council

 

The Animal Services Manager, HCC elaborated on the report.  He explained that the use of electric powered utilities had been investigated and these would replace existing diesel vehicles as they came up for renewal.

In response to a question from a member, the Director Environment and Sustainability, HCC advised she was unaware of any officer collaboration in relation to UHCC’s proposed Dog Policy review.  She agreed to report back to members on the matter. 

 

Resolved:   (Cr Briggs/Cr Carson)                                              Minute No. HVSC 22206

 

“That the Committee receives and notes the information.”

      

 

10.

Dog Control Update (22/834)

Report No. HVSC2022/2/85 by the Compliance Services Manager, Upper Hutt City Council

 

The Compliance Services Manager, UHCC elaborated on the report.

 

Resolved: (Cr Briggs/Mayor Guppy)                                      Minute No. HVSC 22207

 

“That the report be received and noted.”

 

11.

Health Activities Update (22/905)

Report No. HVSC2022/2/86 by the Compliance Services Manager, Upper Hutt City Council

 

The Compliance Services Manager, UHCC elaborated on the report.

In response to a question from a member, the Compliance Services Manager, UHCC confirmed UHCC was proposing to introduce an Appearance Industries Bylaw.  He noted a 12 month transition was proposed which meant there would be no reporting to the Committee on the matter for in this triennium.

 

Resolved: (Cr Briggs/Cr Carson)                                             Minute No. HVSC 22208

 

“That the report be received and noted.”

 

12.

Hutt Valley Services Committee Forward Programme 2022 (22/835)

Report No. HVSC2022/2/87 by the Democracy Advisor

 

Resolved: (Cr Briggs/Mayor Guppy)                                      Minute No. HVSC 22209

 

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

 

13.

REGIONAL JOINT SERVICES OPPORTUNITIES

 

The Chair noted a briefing for Councillors regarding the Silverstream landfill would occur in the next eight weeks.  He said a site visit to the landfill for members would not be possible in this triennium.

 

Mayor Guppy left the meeting at 9.43am.

 

Cr Dyer asked if HCC and UHCC could collaborate on its District Plan reviews after the Intensification Planning Instrument had been initiated in August 2022. 

 

The Director Environment and Sustainability, HCC and the Director Asset Management and Operations, UHCC agreed to meet to discuss the matter.

 

The Chair noted a report regarding the future of the Committee would be considered by the Committee at its next meeting.

 

14.    CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

There being no further business the Chair declared the meeting closed at 9.45am.

 

 

 

 

 

 

Cr J Briggs

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 26th day of August 2022


                                                                                       0                                                        26 August 2022

A black and white sign

Description automatically generated with medium confidenceHutt Valley Services Committee

10 August 2022

 

 

 

File: (22/2006)

 

 

 

 

Report no: HVSC2022/4/2

 

Future of the Hutt Valley Services Committee

 

 

 

 

 

Purpose of Report

1.         At the request of the Chair, this report examines the legal requirements for a committee with the functions of the Hutt Valley Services Committee.  It also considers the viability of disestablishing the Hutt Valley Services Committee and, if it is feasible, what steps would be required.

 

Recommendations

 

That the Committee:

(1)   notes and receives the report; and

 

(2)   agrees not to further pursue the process for disestablishing the Committee.

For the reasons that a committee with the functions of the Hutt Valley Services Committee is required by an Act of Parliament and a regulation. The resource required to repeal those and disestablish the committee likely outweighs the resource incurred in utilising this committee.  In particular:

1. Regulations require the existence of the Committee. This would need to be repealed and a committee would need to be established in place of the current Committee.

 

2. The Hutt Valley Drainage Act currently requires both Councils to confer on matters relating to wastewater. This would also need to be repealed. The legislative process is far slower than the executive decision to repeal regulation.

 

Background

2.    It is usual for Council Committees to be established at the beginning of a new triennium. The Hutt Valley Services Committee bucks this trend because it is instead mandated by legislation.

3.    The purpose of the Hutt Valley Services Committee (“the Committee”) is to assist to bring together and decide on combined Council services in the Hutt Valley. In particular, the committee considers waste.

4.    The minutes of the recent meetings of the Committee cover a number of matters relating to the Hutt Valley, namely:

·    Wastewater

·    Silverstream landfill

·    Dog control

·    Akatarawa Cemetery, and

·    General matters relating to the people in the Hutt Valley.

5.    These matters provide the two councils an opportunity to both give input into shared services and infrastructure.

Discussion and legislative context

6.    The legislative context and need for the Committee is relatively complex so officers have set it out in step-by-step detail below.

7.    Section 130 of the Local Government Act 2002 places obligations on local authorities to provide services, including water. Historically, the Hutt Valley Drainage Board (“the Board”) looked after water for the Valley. The Board was established through the Hutt Valley Drainage Act 1967.

8.    The Hutt Valley Drainage Act 1967 remains in existence today. This Act assigns the Board a duty to provide for the disposal of sewerage from the district and for the adequate and efficient maintenance of all main sewerage works. Section 15 of the Act establishes the ability of the Board to appoint standing committees and delegate its powers to those committees:

S 15 Committees

(1)  The Board may from time to time appoint standing or special committees consisting of 2 or more persons, and may relegate to any such committee any matters for consideration, inquiry, management, or regulation; and may delegate to any such committee any of the powers and duties conferred or imposed upon the Board by this Act, except the power to borrow money, to make a rate, to make a bylaw, to institute an action, or to make assessments upon contributing authorities.

(2)  The Board may appoint a member of any committee to be the permanent chairman thereof, and such power may be exercised by the committee where the Board, on the appointment of the committee, does not appoint a chairman. Any committee may from time to time appoint a deputy chairman to act in the absence of the chairman.

(3)  Any person may be appointed to a committee under this section notwithstanding that he is not a member of the Board.

(4)  The Board may at any time, and from time to time, discharge, alter, continue, or reconstitute any committee or discharge any member of a committee, and, if it thinks fit, appoint another member in his stead.

(5)  Every committee shall, unless sooner discharged by the Board, be deemed to be discharged on the coming into office of the members appointed at the first general appointment of the whole Board after the appointment of the committee.

(6)  Every committee to which any powers or duties are delegated as aforesaid may, without confirmation by the Board, exercise or perform them in like manner and with the same effect as the Board could itself have exercised or performed them.

(7)  Every such committee shall be subject in all things to the control of the Board, and shall carry out all directions, general or special, of the Board given in relation to such committee or its affairs.

(8)  The Board may fix the quorum of any committee appointed by it, and in default of it doing so the committee may fix the quorum.

(9)  Subsections (5), (6), (8), and (9) of section 16 (relating to meetings of the Board) shall, with the necessary modifications, apply to every meeting of a  committee.

 

9.    The Hutt Valley Drainage Board was vested in the Lower Hutt City Council by virtue of the Local Government (Wellington Region) Reorganisation Order 1989 (“the Order”). The Order established the Hutt Valley Services Committee (“the Committee”) in order to ensure that the two City Councils had input into the operation of the Board. By virtue of this legislation, this Committee is not a Council committee that is established at the beginning of a Council term, as is usual.

10.  The Hutt Valley Drainage Board was replaced by a new organisational structure in an Order of Council. The Local Government (Wellington Region) Reorganisation Order 1989 established the Hutt Valley Services Committee. This Order is a regulation that remains in existence today.

11.  Part XII of the Order established the Hutt Valley Services Committee as a replacement to the Hutt Valley Drainage Board:

Cl 200 Transfer of Functions

Clause 200 transfers the powers and functions of Hutt Valley Drainage Board under Hutt Valley Drainage Act 1967 or any other Act are transferred to Lower Hutt City Council. Sections 1, 2, and 20-88 of the Hutt Valley Drainage Act are instead applied to the Lower Hutt City Council in its conduct. The clause provides for the Lower Hutt City Council to be a contributing authority for the purposes of sections 57- 66 of the Hutt Valley Drainage Act.

 

Cl 201 Hutt Valley Services Committee

Clause 201 establishes the Hutt Valley Services Committee by directing that Lower Hutt City Council and Upper Hutt City Council are to join to establish and maintain the committee. The membership is to be made up equally of the two councils and the Chair of the committee is to alternate between Councils.

Hutt Valley Services Committee shall be responsible for considering the coordination of activities of the two councils in respect of matters affecting Hutt Valley as a whole and waste disposal services in particular.

 

Cl 202 Hutt Valley Drainage Fund

Clause 202 directs that the Lower Hutt City Council is to establish and maintain a record of assets of the Hutt Valley Drainage Board. Lower Hutt City Council is to own the assets. Any proceeds from the sale of its drainage assets shall go to the Hutt Valley Drainage Fund.

If the whole of the assets are sold or disposed of, proceeds shall be apportioned between Lower Hutt City Council and Upper Hutt City Council.

 

204 Title to property

Any reference to Hutt Valley Drainage Board should be read as a reference to the Lower Hutt City Council.

 

12.  The Local Government Act 2002 considers joint arrangements between councils. If the joint arrangement was to be redeveloped in another committee, the Councils would be bound by the above legislation as well as s 137 of the LGA, which adds consultation requirements.

S 137 Joint local government arrangements and joint arrangements with other entities

(2) Section 130(2) does not prevent a local government organisation from entering into, for the purpose of providing water services,—

(a) a joint arrangement for a term not longer than 35 years (except a concession or other franchise agreement relating to the provision of the water services or any aspect of the water services):

(b) a joint local government arrangement for any term.

(3) However, before a local government organisation enters into a joint arrangement or joint local government arrangement, it must,—

(a) in the case of a local government organisation that is a local authority, have undertaken consultation in accordance with the procedures set out in Part 6; and

(b) in the case of a local government organisation that is not a local authority, have undertaken consultation in accordance with the procedures set out in Part 6 as if it were a local authority.

(c) [Repealed]

(4) If a local government organisation enters into a joint arrangement under subsection (2)(a), it must—

(a) continue to be legally responsible for providing the water services; and

(b) retain control over the following matters:

(i) the pricing of water services; and

(ii) the development of policy related to water services; and

(c) after the end of the joint arrangement, retain ownership of all the infrastructure associated with the water service, whether or not the infrastructure was—

(i) provided by the local government organisation at the beginning of the joint arrangement; or

(ii) developed or purchased during the joint arrangement; and

(d) not sell or transfer ownership of any existing infrastructure associated with the water service, unless the local government organisation reasonably believes that the sale is—

(i) incidental to the joint arrangement; and

(ii) desirable for the success of the joint arrangement.

Options

13.  It is possible to disestablish the Hutt Valley Services Committee, but it is not simply through a Council process. The legislation and regulations referred to above must be considered when deciding how to proceed with disestablishing the committee.

Option A- retain the committee.

14.  No legislative or executive change would be made and the decision-making power would continue to be shared between the two Councils.

Option B- repeal the regulation but retain a joint committee in another form, (would require approval by both Councils)

15.  The Local Government (Wellington Region) Reorganisation Order 1989 would need to be repealed, requiring its own Order in Council. An Order in Council is secondary legislation and requires only the approval of the Executive to become law. In practise, it would be the role of the Minister of Local Government to proceed with the Order in Council on behalf of the Hutt City Council and Upper Hutt City Council. This is not as complex as a legislative change but may still require consultation.

16.  There would also need to be a decision about the future of the Hutt Valley Drainage Act. Either, that Act would need to be repealed or a committee of some description (not excluding an existing committee such as the Infrastructure Committee) would need to uphold the rules in the Act.

Option C- repeal the regulation and legislation and have no formal decision-making body in relation to wastewater across the Hutt Valley (would require approval by both Councils)

17.  If the Act is not repealed, decisions need to be made about how a relationship between Councils would continue such that the goals of the Act, being that the Upper Hutt City Council is able to participate in the conversation, are met. Those decisions would need to be had between the Councils as the parties have equal participation rights under the Order. It is unknown whether the Upper Hutt City Councillors consider the Committee to be of use or not.

18.  Joint committees are governed by s 137 of the Local Government Act 2002. This section requires consultation in line with the LGA. As such, there would be discussion across the two Council jurisdictions as to the function and powers of the committee. This may add further obligations to those set out in the Hutt Valley Drainage Act.

19.  In the case that a decision to repeal the Hutt Valley Drainage Act is made, then Department of Internal Affairs would need to assist the Councils in drafting a bill to repeal the Act.

20.  Repealing legislation is more cumbersome than repealing regulation. The legislative process of three readings and Select Committee would need to be followed. The Upper Hutt City Council and Hutt City Council would be able to submit on this. Keeping in mind proximity to the General Election, it is likely that this legislation would not pass in this term.

Consultation

21.  It is anticipated that the disestablishment of the Committee would take some time and planning and, as part of that, officers would consider what consultation might be undertaken to meet the consultation and decision-making requirements of the Local Government Act 2002.

Legal Considerations

22.  Set out in the body of this report.

Financial Considerations

23.  There would likely be some resource and financial implications, especially if Option C was advanced.

 

Appendices

There are no appendices for this report.   

 

 

 

 

 

 

 

Author: Melissa Harward

Solicitor

 

 

 

 

 

 

Approved By: Bradley Cato

Chief Legal Officer

 

 


                                                                                       0                                                        26 August 2022

A black and white sign

Description automatically generated with medium confidenceHutt Valley Services Committee

09 August 2022

 

 

 

File: (22/1993)

 

 

 

 

Report no: HVSC2022/4/158

 

Wastewater Joint Venture Update
18 April to 5 August 2022

 

Purpose of Report

1.    The purpose of this report is to update the Committee on matters relating to the bulk wastewater system shared by the two cities.

Recommendation

That the Committee notes the information in this report.

 

Background

2.    The report provides information to the Committee on matters relating to wastewater assets which make up the joint venture.

Seaview Wastewater Treatment Plant (WWTP)

3.    The Seaview Treatment Plant is operated under the Regional Wastewater Treatment Plant Services Contract with Veolia.  This is a 10-year contract.

4.    There were three odour complaints recorded for this period. Wellington Water and Veolia are currently monitoring the issue. A mobile odour suppression system has been acquired to mitigate any odour releases.

5.    There were six consented wet weather discharges from the Seaview WWTP during this period. Fully treated effluent was discharged into the Waiwhetu Stream. Notifications and consent requirements for these discharges were carried out.

6.    There was one unconsented discharge to the Waiwhetu stream on 17 July due to instrumentation failure and operator error. This discharge of fully treated effluent occurred for 36 minutes at an estimated discharge volume of 1,178 cu.m.

7.    Significantly the Seaview WWTP has now returned to compliance for effluent quality set by the resource consent.

Veolia Review

8.    Implementation of recommendations from the WWTP independent review is on track. A dashboard which shows progress was circulated to the Review Steering Group (RSG) on 3 August 2022 and is attached as Appendix 1 attached to the report.

Trade Waste Management

9.    No significant adverse events have occurred during the period.

Resource Management Processes

10.  Hutt City Council has resource consents for two temporary discharges of treated wastewater from the Seaview WWTP.  These consents expired on 1 February 2018.  In 2017, Wellington Water lodged a consent application. This has been on hold to enable further information and for the proposed Regional Plan to be finalised. It has also become clear that the project context has changed substantially.

11.  These changes, which are not addressed by the 2017 consent application proposal, are summarised as follows:

·    The Proposed Natural Resources Plan NRP (PNRP) appeals process has confirmed risks associated with significant mana whenua and habitat values of the proposed estuary discharge.

·    The PNRP appeals have also changed the wastewater provisions from a focus on discharge frequency and volume, to discharge quality.

·    Our proposal included a storage tank which now needs to be reviewed considering the updates on spill frequency.

·    Changes to network operation to reduce untreated discharges to Te Awa Kairangi have had a material effect on the WWTP discharge to Waiwhetu Stream.

·    Growth forecasts are much higher, and the new understanding of the reduced main outfall pipe (MOP) capacity will result in much more frequent discharges than the 2017 application sought.

·    In addition, there are numerous interconnected issues with the overall Hutt Valley wastewater system that warrant a more integrated and strategic response.

 

12.  Wellington Water is therefore seeking to redefine the project brief to determine the best practicable option to reduce/avoid the intermittent treated discharges from the Seaview WWTP, and/or to reduce the upstream flow into the WWTP, within the context of the entire wastewater system, including giving consideration to:

·   Wastewater system-wide issues;

·   The available options across the wastewater system that may assist to avoid, reduce the frequency of, improve the quality of, or otherwise reduce the adverse effect of the intermittent discharges from the Seaview WWTP; and

·   Cultural and environmental issues.

 

The project team aims to have the project brief redefined and agreed by the end of October 2022.

 

Treatment Plant Development

 

13.  Veolia undertook an odour monitoring programme to determine the extent of odour releases from the Seaview site. Wellington Water is reviewing the report to determine next steps, which will be reported to the next meeting.

14.  Wellington Water has completed the condition assessment reports for Very High Criticality Assets (VHCAs) and will discuss with Veolia on how reports will be integrated into an overall asset management plan (AMP) for the treatment plant. A draft AMP will be prepared by the end of August 2022 and is aimed to be finalised by the end of October 2022.

15.  The Seaview WWTP sludge drying options assessment report is being finalised. The outcome of the report will inform planning for the sludge dryer renewal. This matter will be reported to the next meeting.

Network Development and Renewal

16.  The Barber Grove to Seaview WWTP main collecting sewer is progressing. The first phase of open trench works along Seaview Road is nearing completion as works approach the section next to the Seaview WWTP.  The project is currently tracking one month behind.

17.  Investigation work was undertaken on the pumpstation outfalls along the Petone Collecting Sewer alignment. There has been difficulty progressing investigations on the abandoned watermain, and a new contractor has been engaged to progress this in the next month. Design and engagement works are underway.

Climate Change Impact and Considerations

18.  The sludge drying options report currently being finalised has considered the imperative to reduce the carbon footprint of this activity. 

Consultation

19.  Liaison has been maintained between officers of the two Councils and Wellington Water.

20.  Regular monthly meetings are held with Greater Wellington Regional Council (GWRC) consent officers. These meetings are to ensure that GWRC is kept updated on any concerns with the operations of the Seaview WWTP.

Legal Considerations

21.  There are no legal considerations.

Financial Considerations

22.  The Hutt Valley Trunk Wastewater Services financial statements are attached as Appendix 2 to the report.

23.  Both the operating and capital budgets resulted in favourable variances.

Appendices

No.

Title

Page

1

Seaview Wastewater Treatment Plant Review Implementation Plan Dashboard

21

2

Hutt ValleyTrunk Wastewater Service Financial Statements to 30 June 2022

22

    

 

 

 

 

 

Author: Bruce Hodgins

Strategic Advisor

 

 

 

 

 

 

Approved By: Alison Geddes

Director Environment and Sustainability

 


Attachment 1

Seaview Wastewater Treatment Plant Review Implementation Plan Dashboard

 

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Attachment 2

Hutt ValleyTrunk Wastewater Service Financial Statements to 30 June 2022

 

 


                                                                                       0                                                        26 August 2022

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Description automatically generated with medium confidenceHutt Valley Services Committee

17 August 2022

 

 

 

File: (22/1935)

 

 

 

 

Report no: HVSC2022/4/143

 

Update on Silverstream Landfill and resource recovery

 

 

 

 

1.    The purpose of the report is to update the Committee on the development, operation and performance of Silverstream Landfill, and initiatives associated with the co-located transfer station.

 

Recommendation

That the Committee receives the report.

 

Background

2.    Officers provide regular reports to this Committee regarding the development, operation and performance of Silverstream Landfill (the landfill) and the co-located transfer station.

3.    The operation of the landfill is required to meet obligations under the Resource Management Act, the Hutt Valley Trade Waste Bylaw, the Climate Change Response Act and related legislation, the Waste Minimisation Act and relevant Hutt City Council and Upper Hutt City Council waste minimisation and climate change objectives.

4.    Note that Hutt City Council (HCC) officers report on a wider range of solid waste and waste minimisation initiatives via HCC’s Climate Change and Sustainability Committee. For the latest report from early July 2022, please go to: http://infocouncil.huttcity.govt.nz/Open/2022/07/CCASC_14072022_AGN_3056_AT.PDF.

 

 

Silverstream Landfill

Development

5.    Appendix 1 attached to the report shows the creation of air space against the incoming waste stream. The capital development work is keeping ahead of requirements against a number of different waste volume scenarios.

Health and safety

6.    There were no significant health and safety incidents over the period between April 2022 to June 2022, albeit some minor near misses and incidents have been reported (for example: bin hire truck overtaking while approaching tip face; labourer nicked his cheek with a pipe scraper, etc).

Environmental performance

7.    A summary of environmental performance for April 2022 to June 2022 is shown in Appendix 2 attached to the report. The summary references management trigger levels being exceeded, which require investigation or mitigation measures to be undertaken as part of an adaptive management approach. No compliance trigger levels were exceeded. Overall, the landfill has been compliant with its resource consent conditions.

8.    Greater Wellington Regional Council carries out compliance monitoring as part of its role as the consenting agency. For the compliance period of January to December 2021, Silverstream Landfill achieved a rating of “Good” (three out of four stars), and overall good management of site and consents. This follows a rating of “Fair” (two out of four stars) for the previous 2020 calendar year.

Procurement for landfill operations and resource recovery park

9.    In late 2021, HCC commenced a process to find an experienced and motivated partner to operate Silverstream Landfill and the associated Refuse Transfer Station and Resource Recovery activities with services commencing from early 2023.

10.  A Request for Proposals (Stage 2 of this process) was released on 4 April 2022 and closed on 3 June 2022. Three suppliers submitted tenders, which is in line with what we expected to see following the Registration of Interest stage. The evaluation of tenders has been completed, and formal notification of the successful supplier is imminent.

11.  As previously flagged, the operation of the transfer station was procured as a separatable portion, with operation guaranteed for two years from the commencement of the new contract (until early 2025).

12.  This approach provides flexibility in light of the potential options to either

a.   make further changes to the transfer station at the landfill, in order to improve upon the level of service and enable the establishment of a more comprehensive resource recovery park (HCC’s LTP has funds allocated for this work); or

b.   focusing instead on the development of a state-of-the-art Resource Recovery Park (RRP) at a completely new site somewhere in the Hutt Valley. Such RRP could have a focus on both domestic and commercial resource recovery. However, this option is reliant on private parties investing and initiating.

13.  Once the new landfill operations contract is in place, HCC officers are aiming to re-look at the draft business case for options around resource recovery at Silverstream, in order to have more certainty on the way forward by early 2023.

Changes at Silverstream transfer station

Resource recovery

14.  Irrespective of the outcomes of the current landfill procurement process as noted above, some no-regrets works have been undertaken to improve the level of service at Silverstream transfer station. Over the last few months, a new roundabout was constructed, to enable a change to the way waste is loaded out. A large pit used for loading out waste in the past has been filled in, eliminating a significant health and safety risk.

15.  This adds to other changes that were implemented by HCC over the last couple of years, including the diversion of green waste (no longer used for cover, but turned into compost), and the upgrade of the hazardous waste drop off point. HCC provided an overview of the key changes that have been made at the transfer station over the last 3 years at a briefing on 10 August 2022.

Weighing of domestic users of the transfer station

16.  Over the last few months, work was carried out to enable the move to charge all vehicles based on weight. The new approach to charging commenced on 1 July 2022, albeit some tidy-up work, including the installation of a new kiosk, is scheduled for completion by September 2022. 

Discounts for charities at Silverstream landfill

17.  A new approach to landfill fee discounts and exemptions for charities was approved by HCC on 28 September 2021 (now only available to charities operating in the Hutt Valley, and the exemption was replaced with a discount for general refuse). Earlier this year, officers contacted 61 charities that HCC had contacts for, and made them aware of the discounts/exemptions available to them going forward.

 

 

 

 

18.  Below is a table representing the number of charities that applied for discounts/exemptions for 2022/23 (as at 17 August 2022), and where they are based.

Number of charities responded

48

No response (from those that we contacted that had previously used HCC’s exemption)

18

Charities in Lower Hutt accepted

31

Charities in Upper Hutt accepted

17

 

Climate Change Impacts and Considerations

19.  No climate change impact assessment has been carried out, as the report only provides an update on various actions.

Consultation

20.  Not applicable.

Legal Considerations

21.  There are no legal considerations at this time.

Financial Considerations

22.  There are no financial considerations at this time.

 

 

Appendices

No.

Title

Page

1

Airspace utilisation

27

2

Silverstream HCC Dashboard Quarter 2 2022

28

    

 

 

Author: Jörn Scherzer

Head of Climate and Solid Waste

 

 

Author: Diljinder Uppal

Solid Waste Manager

 

 

Approved By: Alison Geddes

Director Environment and Sustainability

 


Attachment 1

Airspace utilisation

 

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Attachment 2

Silverstream HCC Dashboard Quarter 2 2022

 

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                                                                                       0                                                        26 August 2022

Text

Description automatically generatedHutt Valley Services Committee

22 July 2022

 

 

 

File: (22/1858)

 

 

 

 

Report no: HVSC2022/4/144

 

Akatārawa Cemetery Update

 

 

 

 

 

 

Recommendation

That the Committee notes and receives the report.

 

 

 

Appendices

No.

Title

Page

1

Akatārawa Cemetery Update

30

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

Akatārawa Cemetery Update

 

 


                                                                                       0                                                        26 August 2022

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Description automatically generated with medium confidenceHutt Valley Services Committee

02 August 2022

 

 

 

File: (22/1939)

 

 

 

 

Report no: HVSC2022/4/159

 

Dog Control Report - Hutt City Council

 

 

Recommendation

That the Committee notes and receives the information.

 

Background

For May to July 2022:

 

May 2022

June 2022

July 2022

Total

 

HCC

UHCC

HCC

UHCC

HCC

UHCC

 

Dogs euthanised

6

0

4

1

3

1

15

Dogs returned to owner

17

2

22

5

20

4

70

Dogs microchipped

24

0

4

0

11

0

39

Rehomed

1

0

0

0

3

4

8

Dogs Impounded

29

7

23

12

38

9

118

Boarding

2

0

0

0

3

0

5

 

 

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Please Note: The above graphs (Dogs “impounded/released or rehomed”, “Dogs Micro-chipped”, and Dogs euthanised”) include Hutt City Council and Upper Hutt City Council dogs that were impounded/released or rehomed, Dogs Micro-chipped, and Dogs euthanised at Meachen Street, Seaview’s Animal Shelter.

Discussion

 

1.   There were 10,369 invoices sent out to dog owners on 23 June 2021 as part of the past (2021/2022) dog registration period. 351 dogs remained unregistered for the period, these have been handed over to Baycorp Limited for debt collection.

2.   10,446 invoices were sent out in June 2022,

·    we have 10,353 active dogs in Lower Hutt

·    a total of 8,846 have been registered as on 15 August 2022

3.   Although 4111 dog registration invoices were emailed on 17 and 18 of June 2022, and 6335 printed invoices were posted on 22 of June 2022 some customers reported that they have not received it until mid-July 2022. We have decided to extend the discounted registration fees from 3 August 2022 until 31 August 2022.

 

4.   It has been decided that we will not start to provide an instalment payment option for dog owners to pay their dog registration fees using a provider such as “AfterPay” or similar for the 2022/2023 financial year.  We will still provide part payments (administered by Animal Services Administration Team) for those dog owners who cannot afford to pay the fee all at once.

5.   Officers continue to build positive relationships with our dog owners which includes dog behavioural and training advice via home visits on requests.

6.   Animal Control Officers continue to provide an education program to schools on dog bite prevention and training for those persons that interact with dogs during their day-to-day work out in the community.

7.   Officers continue to work with the SPCA and HUHA and are working on a Regional Welfare Companion Animal Emergency Plan to ensure animal welfare in the event of an emergency.

8.   Some proposals are being tabled in the replacement emergency management legislation that will expressly provide for the welfare of animals in emergencies.  Emergency managers across the Wellington Region have universally endorsed these proposals, for inclusion in the Act.

9.   Officers continue to run a very successful rehoming program for Wellington and the Hutt Valley. The Facebook page for Animal Services Wellington and the Hutt Valley is well received nationwide and has a huge following of almost 14,000 followers. Dogs are rehomed throughout New Zealand. Dogs are carefully assessed to ensure their suitability for adoption.

Climate Change Impact and Considerations

10. The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

11. We have put in an order for five electric Light Duty Vehicles (LDVs) e-T60s (double cab, 300km range), however, we have been advised that the LDVs will not arrive until about February 2023.

12. Work on replacing our paper-based material and registers and moving towards electronic-based systems is still in progress.

Consultation

13.  This is an activity report only, thus no consultation is required.

Legal Considerations

14.  There are no legal considerations.

Financial Considerations

15.  There are no financial considerations arising from this report. Any costs from activities mentioned in the report are met by the available budget.

 

Appendices

There are no appendices for this report.   

 

 

Author: Pieter Mans

Animal Services Manager

 


Reviewed by:
Derek Kerite

Head of Regulatory Services

 

 

 

 

 

 

 

Approved By: Alison Geddes

Director, Environment and Sustainability


                                                                                       0                                                        26 August 2022

Text

Description automatically generatedHutt Valley Services Committee

22 July 2022

 

 

 

File: (22/1859)

 

 

 

 

Report no: HVSC2022/4/145

 

Dog Control Update - Upper Hutt City Council

 

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

 

Appendices

No.

Title

Page

1

Dog Control Update - Upper Hutt City Council

36

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

Dog Control Update - Upper Hutt City Council

 

Table

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                                                                                       0                                                        26 August 2022

Text

Description automatically generatedHutt Valley Services Committee

22 July 2022

 

 

 

File: (22/1860)

 

 

 

 

Report no: HVSC2022/4/146

 

Health Activities Update

 

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

 

Appendices

No.

Title

Page

1

Environmental Health Update

38

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

Environmental Health Update

 

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                                                                                       0                                                        26 August 2022

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Description automatically generated with medium confidenceOur Reference          22/1861

TO:                      Chair and Members

Hutt Valley Services Committee

FROM:                Annie Doornebosch

DATE:                15 August 2022

SUBJECT:           Hutt Valley Services Committee Forward Programme 2022

 

 

Recommendation

That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.

 

 

Purpose of Memorandum

1.    To provide the Hutt Valley Services Committee (the Committee) with a Forward Programme of work planned for the Committee for 2022.

Background

2.    The Terms of Reference for the Committee requires the Committee to facilitate the coordination and decision making of combined council services within the Hutt Valley.   

3.    The Forward Programme for 2022 provides a planning tool for both members and officers to co-ordinate programmes of work for the year.  The programme is attached as Appendix 1 to the report.

Executive Summary

 

4.    The Forward Programme is a working document and is subject to change on a regular basis.

 

Appendices

No.

Title

Page

1

Hutt Valley Services Committee Forward Programme 2022

43

    

 

 

 

 

 

 

Author: Annie Doornebosch

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 

 

 


Attachment 1

Hutt Valley Services Committee Forward Programme 2022

 

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[1] Cr Swales had voting rights from 9.34am.