HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

TE KAUNIHERA O TE AWA KAIRANGI

 

26 July 2022

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

Tuesday 2 August 2022 commencing at 2.00pm

 

The meeting will be livestreamed on Council’s Facebook page.
Members of the public wishing to speak to an item on the agenda are asked to contact democraticservicesteam@huttcity.govt.nz

 

 

Membership

 

 

Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr G Barratt

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr N Shaw

Cr L Sutton

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 

 


COUNCIL

 

Membership:

13

Meeting Cycle:

Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Quorum:

Half of the members

POWER TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:

§  Make a rate.

§  Make bylaws.

§  Borrow money other than in accordance with the Long Term Plan (LTP).

§  Purchase or dispose of assets other than in accordance with the LTP.

§  Purchase or dispose of Council land and property other than in accordance with the LTP.

§  Adopt the LTP, Annual Plan and Annual Report.

§  Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.

§  Appoint the Chief Executive.

§  Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.

§  Undertake all other actions which are by law not capable of being delegated.

§  The power to adopt a Remuneration and Employment Policy for Council employees.

 

DECIDE ON:

Policy & Bylaw issues:

§  Adoption of all policy required by legislation.

§  Adoption of strategies, and policies with a city-wide or strategic focus.

§  Approval of draft bylaws prior to consultation.

§  Adoption of new or amended bylaws.

District Plan:

§  Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.

 

1       Work required prior to the making of any of these decisions may be delegated.

§  Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations.

§  The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

§  Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

§  Acceptance, adoption or rejection of private Plan Changes.

Representation, electoral and governance matters:

§  The method of voting for the Triennial elections.

§  Representation reviews.

§  Council’s Code of Conduct for elected members.

§  Local Governance Statement.

§  Elected members’ remuneration.

§  The outcome of any extraordinary vacancies on Council.

§  Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

§  Appointment and discharge of members of committees when not appointed by the Mayor.

§  Adoption of Terms of Reference for Council Committees, Subcommittees and Working Groups, and oversight of those delegations.

§  Council‘s delegations to officers, community boards and community funding panels.

Delegations and employment of the Chief Executive:

§  Appointment of the Chief Executive of Hutt City Council.

§  Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees:

§  Standing Orders for Council and its committees.

§  Council’s annual meeting schedule.

Long Term and Annual Plans:

       The adoption of the budgetary parameters for the LTP and Annual Plans.

       Determination of rating levels and policies required as part of the LTP.

       Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.

Council Controlled Organisations:

       The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.

       Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.

 

 

 

Community Engagement and Advocacy:

§  Receive reports from the Council’s Advisory Groups.

§  Monitor engagement with the city’s communities.

 

Operational Matters:

§  Civil Defence Emergency Management matters requiring Council’s input.

§  Road closing and road stopping matters.

§  Approval of overseas travel for elected members.

§  All other matters for which final authority is not delegated.

 

Appoint:

§  The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.

§  The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.

§  Council’s nominee on any Trust.

§  Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).

§  Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

§  The recipients of the annual Civic Honours awards.

 

    


TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 2 August 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       Opening formalities - Karakia Timatanga (22/1780)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with
 a sharpened air. 

A touch of frost, a promise of a
glorious day.

 

2.       APOLOGIES

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       Mayoral Statement (22/1781)

5.       Chief Executive's Statement (22/1782)

6.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

7.       Committee Minutes with Recommended Items

a)      Komiti Iti Ara Waka | Traffic Subcommittee

30 June 2022                                                                                                   10

Recommended Items

Item 4a)     Route 150 Bus Stop Configuration Part 2 (22/1437)                11

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4b)     Barnes Street Speed Management (22/1600)                           13

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4c)     Route 160 Bus Stop Configuration Review (22/1495)             14

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4d)     Wainuiomata Town Centre Upgrade - P10, P120 & Mobility Parking Restriction (22/1289)                                                                                    15

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4e)     Arakura Local Area Traffic Management (22/1496)                17

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4f)     Tyndall Street (Cul-De-Sac), Waiwhetu - No Stopping (At All Times) (22/1250)                                                                                                    19

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4g)     Restrictions installed under Land Transport (Road User) Rule 2004 (22/1175)  20

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 


 

b)      Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki

5 July 2022                                                                                                     91

Recommended Items

Item 6a)     Adoption of new Urban Plus Limited Constitution (22/1540) 97

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 6b)     Proposed Water Supply Bylaw 2022 (22/1492)                        97

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 6c)     Three Waters Reform: Better Off Funding Application (22/1541)           98

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

8.       Miscellaneous

          Plan Change 54: Boulcott's Farm Heritage Golf Club - Final approval to make Plan Change 54 operative (22/1714)

Report No. HCC2022/3/150 by the Policy Planner                                   135

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

9.       TE KAUNIHERA O TE AWA KAIRANGI | COUNCIL Minutes

Meeting minutes Hutt City Council, 18 May 2022                                               141

Meeting minutes Hutt City Council, 24 May 2022                                               146

Meeting minutes Hutt City Council, 7 June 2022                                                 169

Meeting minutes Hutt City Council, 30 June 2022                                               176

Meeting minutes Hutt City Council, 5 July 2022                                                  183


 

10.     Committee Minutes without Recommended Items

a)      Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

          Please note the recommended items were resolved at the Council meeting held on 18 May 2022.

18 May 2022                                                                                                 186

b)      Komiti Ngā Wai Hangarua | Wellington Water Committee

27 May 2022                                                                                                 201

c)       Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

          Please note the recommended items were resolved at the Council meeting held on 18 May 2022.

7 June 2022                                                                                                   213

d)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

28 June 2022                                                                                                 221

e)      Komiti Hapori | Communities Committee

6 July 2022                                                                                                   234

f)       Komiti Hanganga | Infrastructure and Regulatory Committee

12 July 2022                                                                                                  245

g)      Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

14 July 2022                                                                                                  253

11.     Sealing Authority (22/1783)

Report No. HCC2022/3/19 by the Legal Co-ordinator                                       265

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

12.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

 

13.     EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.     TE KAUNIHERA O TE AWA KAIRANGI | COUNCIL MINUTES

          Meeting minutes Hutt City Council, 24 May 2022

          Meeting minutes Hutt City Council, 30 June 2022

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Public Excluded Minutes of Council dated 24 May 2022: 2022 Civic Honours Awards and 2022 Youth Services Awards

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

 

 

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Public Excluded Minutes of Council dated 30 June 2022: Valley Floor Growth Infrastructure – Infrastructure Acceleration Fund Negotiation Phase

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR

 


1

 

HUTT CITY COUNCIL

 

Komiti Iti Ara Waka | Traffic Subcommittee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Thursday 30 June 2022 commencing at 2.00pm

 

 

 

PRESENT:

Cr B Dyer (Chair)

Cr G Barratt

 

Cr J Briggs (Deputy Chair)

Cr K Brown

 

Cr A Mitchell

Cr N Shaw

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:         Mr J Kingsbury, Head of Transport

                                           Mr B Hu, Traffic Engineering Manager

                                           Mr S Ravi, Traffic Engineer

                                           Ms C Allen, Placemaking Advisor

                                           Ms J Zhang, Transport Project Manager

                                           Ms A Manda, Traffic Engineer

                                 Ms K Glanville Senior Democracy Advisor

                                 Ms K Davey Democracy Advisor

                                 Mrs H Clegg, Minute Taker (via audio-visual link)

                                  

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

RESOLVED: (Cr Dyer/Cr Briggs)                                    Minute No. TSC 22301

“That the apology received from Deputy Mayor Lewis for lateness be accepted.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

 


 

4.       Recommendations to TE KAUNIHERA O TE AWA KAIRANGI | Council - 2 August 2022

a)

Route 150 Bus Stop Configuration Part 2 (22/1437)

 

Speaking under public comment, Mr Terrry Stock spoke to his written comments, attached as pages 16-17 to the minutes.

In response to questions from members, Mr Stock explained his loss of amenity concerns related to the displacement of the carparks and the loss of on-street carparks for residents. He expressed concern for pedestrian safety and considered the hazard issues had not been properly evaluated. He believed more community consultation should have occurred for the proposed bus stop change. He observed that areas with Community Boards had bus stop changes debated at that level, whereas in the Western Hills area, only properties directly abutting bus stops were sent information.

In response to further questions from members, Mr Stock advised that as his property did not abutt the original proposed bus stop location, he was not notified of the proposal. He said that if the bus stop itself and the lead-in and lead-out lengths were reduced, that would go some way to alleviating his concerns. He believed that was only one of a number of possible options which required investigation by officers.

The Traffic Engineering Manager elaborated on the report. He explained this was the second stage of the review of bus route 150. He said the location of bus stop 9214, Major Drive, Kelson needed to be changed, as currently it was in an unsafe location opposite an intersection and next to a school. He added that a bus stop was required to be located after a pedestrian crossing. He said officers had visited the area several times, including once with a bus to confirm the proposed location would not impact on the existing pedestrian crossing. He confirmed officers had observed that there was a low demand for on-street carparking in the area.

The Head of Transport added that access to bus stops was an important factor in determining proposed bus stop locations. He said officers were working with the local school on a School Travel Plan to assist with student safety.

 

 

 

In response to questions from members, the Traffic Engineering Manager confirmed the proposed location was a safer option for pedestrians than the original proposal submitted to the Subcommittee in February 2022. He explained that reducing the exit taper to 9m would have no impact on the number of on-street carparks available due to the location of a driveway. He added that providing a less than legal space between the taper and the driveway could lead to illegal parking. He agreed to reassess whether an on-street carpark outside Major Drive could be retained with boxed in white lines. He said that Metlink was trying to future proof the bus stops to provide for the residential growth projected in the suburb. He confirmed Waka Kotahi’s guidelines allowed officers to assess each individual bus stop as to their appropriateness, taking safety issues into account.

 

In response to a question from a member regarding proposed bus stop 8206 Harrison Crescent, Avalon, the Traffic Engineering Manager confirmed the Traffic Engineer assessed that the remaining space outside number

18 Harrison Crescent could accommodate one carpark. He confirmed the L bars could be painted to clearly delineate the space if required.

In response to further questions from members, the Traffic Engineering Manager confirmed that as part of the review of bus stops in the city, three bus stops had been reconsulted, with minor design improvements satisfying all parties. He said this excluded bus stop 9214, Major Drive, Kelson. He advised officers had discussed with Metlink about a more suitable location for the bus stop shelter at the end of the route.

Cr Mitchell commended officers for taking into consideration comments and concerns raised in the public feedback. He acknowledged that whilst safety was paramount, if on-street carparks could be retained, it was preferable to do so.

Members agreed that the amendment to bus stop 9214 be reported back to the Subcommittee before being considered by Council so the issues can be resolved.

 

RECOMMENDED: (Cr Dyer/Cr Mitchell)                     Minute No. TSC 22302

“That Traffic Subcommittee recommends that Council;

 

(1)   notes and receives the information;

(2)   approves the proposed changes to the Route 150 bus stops attached as Appendix 2 to the report, with the exception of bus stop 9214, 135 Major Drive. Kelson.”

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

b)

Barnes Street Speed Management (22/1600)

 

The Head of Traffic elaborated on the report.

In response to questions from members, the Head of Transport acknowledged the proposal may result in illegal street racing moving operations elsewhere. He advised officers were collaborating with Police. He said it would not be desirable to have speed bumps in all known illegal street racing areas, however the Barnes Street location had the added safety issues of the Marae and residents.

In response to questions from members, the Traffic Engineering Manager  advised the 75mm high asphalt cushions were fit for purpose for this location. He noted the rubber cushions trialed in Cornish Street were not successful in fully curbing illegal street racing activities. He said the closure of access to State Highway 2 from Cornish Street had lowered the number of issues and complaints received. He stated that blocking off Barnes Street was not an option due to safety concerns and emergency service access. He confirmed full consultation had occurred with the Seaview Business Association and the Marae, who both supported the proposal.

Cr Mitchell thanked officers for putting the safety and wellbeing of people and residents first and for taking into account environmental issues when assessing solutions to the issue. He expressed support for the recommendations.

The Chair expressed support for the resolutions he encouraged officers to continue liaising with Police and investigate options to monitor the situation.

 

RECOMMENDED: (Cr Dyer/Cr Briggs)                        Minute No. TSC 22303

“That the Traffic Subcommittee recommends that Council:

(1)   receives and notes the report; and

(2)   approves the implementation of five sets of the proposed speed cushions on Barnes Street, Seaview under 2.2(b)(xi) of the Traffic Bylaw, attached as Appendix 1 to the report.”

For the reasons that reducing the unnecessary speeding and antisocial behaviour, improving safety for all street users and local community.

 

c)

Route 160 Bus Stop Configuration Review (22/1495)

 

The Traffic Engineering Manager elaborated on the report. He confirmed the recommendations had been endorsed by the Wainuiomata Community Board.

In response to questions from members concerning bus stop 8964 on Wellington Road, the Traffic Engineering Manager advised the bus stop had been reviewed and alterations made in response to comments received from residents. He said that one additional carpark was being made available in the current bus stop location. He said he would confirm the location of the concrete access pad to be installed.

Cr Briggs thanked officers for the work completed to date and for the redesign of the bus stops 8964 and 8143 in response to public consultation.

 

RECOMMENDED: (Cr Dyer/Cr Shaw)                         Minute No. TSC 22304

“That the Subcommittee recommends that Council:

(1)   notes and receives the information; and

(2)   approves the proposed changes on Route 160 Bus Stop 8964 (Wellington Road) as attached in Appendix 2 to the report, and

(3)   approves the proposed changes on Route 160 Bus Stop 8143 (Waiwhetu Road) as attached in Appendix 3 to the report.”

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

d)

Wainuiomata Town Centre Upgrade - P10, P120 & Mobility Parking Restriction (22/1289)

 

The Head of Traffic elaborated on the report. He noted the recommendations had been endorsed by the Wainuiomata Community Board. He said officers would review the carparking area behind the community centre. 

In response to a question from a member, the Traffic Engineer confirmed the after-hours parking enforcement service was available to businesses.

In response to a question from a member, the Head of Transport acknowledged that the recent and upcoming changes being made to on-site carparking requirements might cause pressure in suburban shopping areas for resident parking. He confirmed officers had not undertaken carparking reviews of other suburban shopping centres and reviews may be undertaken if a need was demonstrated.

Cr Brown expressed support for the recommendations. She commended officers for the work undertaken in the Wainuiomata commercial area. She suggested all areas of the city should undergo carparking reviews. She believed that until the public transport system offered a good alternative, households would still require private transport and a place to park at least one car. 

Cr Briggs expressed support for the recommendations. He thanked officers for listening to public feedback on this issue.  He acknowledged the upcoming challenging changes to carparking that were required to be included in the District Plan.

Cr Mitchell supported the variety of carparking offered especially the parallel mobility parks. He requested feedback on the success of these car parks for possible use elsewhere in the city.

The Chair expressed support for the recommendations. He suggested officers proactively review all suburban shopping area carparking. 

 

recommended: (Cr Dyer/Cr Brown)                        Minute No. TSC 22305

“That the Subcommittee recommends that Council:

(1)        approves the installation of 73 carparks in the new layout as shown in Appendices 1-8 attached to the report;

(2)        approves the installation of six disabled parking spaces defined by Mobility Parking Symbol and time restriction;

(3)        approves the installation of 63 P120 time limited car parks (at all times) Monday to Sunday (excluding Public Holidays);

(4)        approves the installation of four P10 time restricted car parks (at all times) (excluding Public Holidays);

 

(5)        approves the installation of road signs reflecting the parking restrictions that are proposed to be made, pursuant to the provisions of clauses 3.1, 3.2 and 7.1 of the Hutt City Council Traffic Bylaw 2017, and section 6.4 of the Land Transport (Road User) Rule 2004;

(6)        rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution;

(7)        notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution, are in place, and

(8)        instructs officers to review the carparking as shown in Appendices 1-8 attached to the report, 12 months after installation, to ensure it is fit for purpose.”

For the reason that the parking restrictions will assist in effectively managing the operation of the Wainuiomata Town Centre Upgrade parking resource for users of both shoppers and visitors, while meeting the requirements of the Council’s Parking Policy 2017.

 

e)

Arakura Local Area Traffic Management (22/1496)

 

The Traffic Engineering Manager elaborated on the report. He noted the recommendations had been endorsed by the Wainuiomata Community Board.

In response to questions from members, the Head of Transport advised 13 speed cushions was the maximum number of speed cushions to be installed. He said officers would monitor the effectiveness of the speed cushions as they were installed to ensure the most effective number was obtained. 

The Traffic Engineering Manager added that initially a three month assessment period would be in place after each set of speed cushions was installed. He explained the information could result in the location of some speed cushions being altered.

In response to further questions from members, the Head of Transport confirmed Council’s Maintenance Manager had been informed about the need for white centre line markings in Wise Street to aid in slowing traffic down.

In response to questions from members, the Traffic Engineering Manager advised officers were assesssing a redesign of the pedestrian crossing outside Arakura School and a raised crossing could also serve as a speed cushion. He further advised this school had been identified for assessment in the School Speed Zone Programme. The Head of Transport added that officers were currently working with the school to develop a School Travel Plan. He said updates on the traffic and pedestrian issues in the area would be reported after the local body elections.

Cr Shaw expressed support for the recommendations. She commended officers for responding to residents’ concerns regarding traffic speeds especially in the Taita area. 

Cr Brown expressed support for the recommendations. She thanked officers for the high level of community engagement undertaken on the Traffic Plan. 

Cr Barrett expressed support for the recommendations. 

Cr Briggs expressed support for the recommendations. He acknowledged officers for the level of public engagement undertaken. He noted Pukeatua School was also in close proximity. He suggested a similar whole of area approach be used in the future when assessing traffic issues. 

The Chair expressed support for the recommendations. He added that the proposed solution could also encourage a change in traffic mode shift.

 

 

RECOMMENDED: (Cr Dyer/Cr Brown)                        Minute No. TSC 22306

“That the Subcommittee recommends that Council:

(1)   receives and notes this report; and

(2)   approves the implementation of up to 13 sets of the proposed speed cushions under 2.2(b)(xi) of the Traffic Bylaw detailed in the report.”

For the reasons of

a) reducing the likelihood of unnecessary speeding,

b) improving safety for all street users, encouraging sustainable travel mode choices (i.e. cyclists and pedestrians),

c) reducing traffic volumes, especially heavy vehicles, and

d) providing an improved streetscape amenity.

 

f)

Tyndall Street (Cul-De-Sac), Waiwhetu - No Stopping (At All Times) (22/1250)

 

The Traffic Engineer elaborated on the report.

In response to questions from members, the Traffic Engineer advised all feedback received from public consultation had been considered and many were outside the scope of the report. He confirmed a Wrong Way sign had already been installed to deter vehicles taking shortcuts around the cul-de-sac.

Cr Mitchell expressed support for the recommendations. He thanked officers for listening to and acknowledging the feedback from the public consultation.

 

RECOMMENDED: (Cr Dyer/Cr Mitchell)                     Minute No. TSC 22307

“That the Subcommittee recommends that Council:

(1)        notes and receives the report;

(2)        approves the extension of the No Stopping – At All Times restriction (Broken Yellow Lines) and 2 x L Bars in Tyndall Street (cul-de-sac), as shown on the plan attached as Appendix 1 to the report;

(3)        rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)        notes that this resolution will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions will improve safety for road users and the operational efficiency of the local emergency service and is supported by current Hutt City Policies.

 

g)

Restrictions installed under Land Transport (Road User) Rule 2004 (22/1175)

 

The Traffic Engineering Manager elaborated on the report.

In response to a question from a member, the Traffic Engineer explained that the use of white L Bar markings for carparks was on a case by case basis. He agreed there should be L Bars installed at each end of a designated carpark. He confirmed that white lines and L bars did not require the approval of the Subcommittee. 

In response to a question from a member, the Head of Transport agreed a whole of city approach would be advantageous regarding how the city should deal with the residential intensification developments. He added officers were currently assessing the best way to approach the issue.

 

RECOMMENDED: (Cr Dyer/Cr Briggs)                         Minute No. TSC 22308

 

“That the Traffic Subcommittee recommends that Council:

(1)   approves the installation of a No Stopping, At All Times restriction (10 metres) across the vehicle accesses (driveways) serving property numbers 10 and 11 Johnston Grove, Taita, as shown on the plan attached as Appendix 1 to the report;

(2)   approves the installation of a No Stopping, At All Times restriction (10 metres) across the vehicle access (driveways) serving property numbers 28 and 30 Sladden Street, Naenae and 2 x L Bars, as shown on the plan attached as Appendix 2 to the report;

(3)   approves the installation of a No Stopping, At All Times restriction (6 metres) across the vehicle access (driveway) serving property number 93 Wainuiomata Road, Wainuiomata, as shown on the plan attached as Appendix 3 to the report;

(4)   approves the installation of a No Stopping, At All Times restriction (5.2 metres) across the vehicle access (driveway) serving property number 40A Cambridge Terrace, Waiwhetu, as shown on the plan attached as Appendix 4 to the report;

(5)   approves the installation of a No Stopping, At All Times restriction (4.5 metres) across the vehicle access (driveway) serving property number 33 Biddle Crescent, Taita, and 2 x L Bars as shown on the plan attached as Appendix 5 to the report;

(6)   approves the installation of a No Stopping, At All Times restriction (1.5 metres) across the vehicle access (driveways) serving property numbers 26A and 28 Ariki Street, Boulcott and 2 x L Bars as shown on the plan attached as Appendix 6 to the report;

(7)   approves the installation of a No Stopping, At All Times restriction (7.6 metres on) across the vehicle access (driveway) serving property number 1245 Taita Drive, Taita and 2 x L Bars as shown on the plan attached as Appendix 7 to the report;

 

 

(8)   approves the installation of a No Stopping, At All Times restriction (14.3 metres) across the vehicle access (driveways) serving property numbers 1005 and 1007 High Street, Avolon and white parking lines as shown on the plan attached as Appendix 8 to the report;

(9)   approves the installation of No Stopping, At All Times restrictions (7.8 metres) across the vehicle access (driveway) serving property number 17  and from property numbers 21 to 18 (23.4 metres) Rintoul Grove (Cul-de-sec) Stokes Valley, as shown on the plan attached as Appendix 9 to the report;

(10) approves the installation of No Stopping, At All Times restrictions (7.9 metres) across the vehicle access (driveway) serving property number 8 and property number 9 to 10 (8.8 metres) and between property numbers 15 to 20 (7.1 metres)) and property number 15 (3.2 metres) and property numbers 20 and 21 (10 metres)  Tiroiti Grove (Cul-de-sec), Stokes Valley, and 6 x L Bars as shown on the plan attached as Appendix 10 to the report;

(11) approves the installation of a No Stopping, At All Times restriction (14.5 metres) across the vehicle access (driveways) serving property numbers 45 and 49 Maungaraki Road, Korokoro,  as shown on the plan attached as Appendix 11 to the report;

(12) approves the installation of a No Stopping, At All Times restriction (16.2 metres) across the vehicle access (driveways) serving property number 343 and 337 Waterloo Road, Waterloo, as shown on the plan attached as Appendix 12 to the report;

(13) approves the installation of a No Stopping, At All Times restriction (4.8 metres) across the vehicle access (driveway) serving property number 29 A Farmer Crescent, Taita, as shown on the plan attached as Appendix 13 to the report;

(14) approves the installation of a No Stopping, At All Times restriction (10.1 metres no both sides) across the vehicle access (driveways) serving property number 40 and 42 Cypress Drive, Maungaraki , and 2 x L Bar as shown on the plan attached as Appendix 14 to the report;

(15) approves the installation of a No Stopping, At All Times restriction (13.5 metres) across the vehicle access (driveways) serving property numbers 17 and 19 Tennyson Avenue, Avalon and 2 x L Bars, as shown on the plan attached as Appendix 15 to the report;

(16) approves the installation of a No Stopping, At All Times restriction (6.1 metres) across the vehicle access (driveway) serving property number 47 Porutu Street, Fairfield, as shown on the plan attached as Appendix 16 to the report;

(17) approves the installation of a No Stopping, At All Times restriction (5.2 metres x 2) across the vehicle access (driveways) serving property numbers 3 and 5 Collingwood Street, Waterloo, L Bars as shown on the plan attached as Appendix 17 to the report;

(18) approves the installation of a No Stopping, At All Times restriction (12.1 metres) across the vehicle access (driveways) serving property numbers 1 and 1A Cedar Street, Maungaraki, and 2 x L Bars as shown on the plan attached as Appendix 18 to the report;

 

 

(19) approves the installation of a No Stopping, At All Times restriction (23.9 metres) across the vehicle access (driveways) serving property numbers 93 to 97 Randwick Crescent, Moera, as shown on the plan attached as Appendix 19 to the report;

(20) approves the installation of a No Stopping, At All Times restriction (8.8 metres) across the vehicle access (driveways) serving property number 14B and 15 Holly Grove, Maungaraki, and a L Bar as shown on the plan attached as Appendix 20 to the report;

(21) approves the installation of a No Stopping, At All Times restriction (4 metres) across the vehicle access (driveway) serving property number 18 Douglas Street, Waiwhetu, and a L Bar as shown on the plan attached as Appendix 21 to the report;

(22) approves the installation of a No Stopping, At All Times restriction (6.6 metres) across the vehicle access (driveway) serving property number 2 Pirie Crescent, Lower Hutt and 2 x L Bars, as shown on the plan attached as Appendix 22 to the report;

(23) approves the installation of a No Stopping, At All Times restriction (6.5 metres) across the vehicle access (driveway) serving property number 32 Howard Road, Point Howard, as shown on the plan attached as Appendix 23 to the report;

(24) approves the installation of a No Stopping, At All Times restriction (1.5 metres on both sides) across the vehicle access (driveway) serving property number 2 Pirie Crescent, Lower Hutt, and 2 x L Bars as shown on the plan attached as Appendix 24 to the report;

(25) approves the installation of a No Stopping, At All Times restriction (5.8 metres) across the vehicle access (driveway) serving property number 48 Cypress Drive, Maungaraki,  and 2 x L Bar as shown on the plan attached as Appendix 25 to the report; and

(26) rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution.”

For the reason that the parking restrictions referred to reinforce current restrictions listed within the Land Transport (Road User) Rule 2004, and Part 13 (Parking Control) of the Traffic Control Devices Manual and the Land Transport (Traffic Control Devices) Rule 2004. 

 

 

 

 

 

 

 

5.       Information Items

a)

Streets for People Programme Update (22/1431)

Memorandum dated 8 June 2022 by the Transport Project Manager

 

The Traffic Engineering Manager elaborated on the report.

In response to questions from members, the Traffic Engineering Manager advised the Wainuiomata Shared Path project was confined to the Wainuiomata side of the hill. He said the objective of the Streets for People Programmes was to co-design the programme with the community from the outset. He explained there were a number of options for the Taita, Avalon, Naenae Triangle project which would ensure better connectivity to the Beltway and the River Trail. He acknowledged the upcoming Metlink upgrading works proposed for Naenae Station and the work of officers with schools.

In response to a question from a member regarding the self-reflection workshops, the Transport Project Manager confirmed they had already been held and involved the project team. The Traffic Engineering Manager added that a requirement of the funding received from Waka Kotahi was that project teams self-reflect before any work commenced.

Cr Mitchell and Cr Shaw believed this was a great opportunity to accelerate the cycle network across the city, with links to the Beltway. They commended officers for their work to date especially with schools.

The Chair  commended officers for the inclusion of micromobility in their work to date. He endorsed the officers work with schools.

 

Resolved: (Cr Dyer/Cr Mitchell)                                         Minute No. TSC 22309

“That the Subcommittee receives and notes the memorandum.”

 

b)

Traffic Subcommittee Forward Programme 2022 (22/1426)

Report No. TSC2022/3/110 by the Senior Democracy Advisor

 

In response to a question from a member, the Head of Traffic confirmed the following matters would be included in the Forward Programme:

·      a pedestrian safety update in the Arakura area;

·      a report concerning parking behind the community hall in Wainuiomta;

·      a comprehensive plan for future parking across the city, noting the requirements of the National Policy Statement-Urban Design and areas of competing needs; and

·      a 12 month review of the Queen Street parking area.

 

Resolved: (Cr Dyer/Cr Shaw)                                          Minute No. TSC 22310

That the Subcommittee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum, subject to amendments made at the meeting.”

 

 

6.       QUESTIONS

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.52 pm.

 

 

 

 

 

B Dyer

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022


 

 

 

HUTT CITY TRAFFIC SUBCOMMITTEE

Thursday 30 June 2022 commencing at 2.00pm

Notes, Terry Stock, 135 Major Drive, Kelson

Item 5 a) Route 150 Bus Stop Configuration Part 2 (22/1437)

Bus stop 9214 relocation.

 

The proposal we received

 

We received a proposal from Metlink to create a new bus stop 9214 at 131, 133 & 135 Major Drive. The proposal was dated 14 June 2022.

 

This new stop would replace the current stop 9214 at 121-125 Major Drive. The plan included with the letter is at page 34 of your agenda.

 

The proposed new 45 metre bus stop straddles three properties and is marked in yellow on the plan. The current stop 9214 is marked blue on the plan.

 

On 15 June I sought clarification of many aspects of the proposal.

On 21 June we received an impromptu visit from Yusuf Khan of Metlink and Bob Hu of Hutt City Council.

 

On 22 June we received a \Nritten reply from Yusuf Khan. As Metlink required a 22 June response, I provided an interim letter of objection that day and I followed up later with a more extensive letter. For brevity I am covering only some of the issues here.

 

There was an earlier proposal to expand the existing stop

I then learned from Yusuf Khan's 22 June letter that there had been an earlier (but unexplained) proposal in respect of stop 9214.

 

A plan of the first proposal is on page 80 of your 21 February agenda. That plan spanned two properties (125 and 127 Major Drive) plus the driveway at 129. A total of 35 metres.

 

An objection was received. Page 21 of today's agenda states the objection to the first proposal. Objections a, b & c deserve to be clarified.

 

School drop-off & pick-up

This neighbourhood of Major Drive is a popular place for drop-off and pick-ups of pupils attending Kelson School. The proposed 45 metre bus stop at 131-135 Major Drive means a loss of this area for drop-off, pick-ups.

 

The new stop will create new pupil, pedestrian and traffic hazard risks which have not been assessed so far as I am aware

.

Length of bus stops, Kelson

Large buses (but not largest) are now used on route 􀀄 150. Previously much shorter buses were used. This means that Metlink is initiating larger bus stops than would be needed with more suitably sized buses.

 

Looking at your February agenda, the bus stop proposals that were deferred from the February meeting seem to have adopted a standard 33 metres total. There are a few shorter and longer exceptions affected by corners and relative vehicle crossing positions.

 

Length of the new stop

The 14 June Metlink letter advised a total 33 metre requirement (box & tapers). The accompanying plan (on today's agenda page 34) straddles

3 properties and is 45 metres. Yusuf Khan of Metlink confirmed on 22 June it is the 45 metres that is sought.

 

45 metres is surely excessive. The first proposal at the current 9214 site was 35 metres.

Together with the crossing refuges at 129 Major Drive this means that four properties would have on-street parking removed by Council. There are also parking restrictions across the road that curtail on-road parking in the neighbourhood.

 

Conclusion

 

Officers need re-examine what can be done to meet reasonable needs around the existing stop site and avoid the unhappy impact at a new location.

 

A decision by Council should be deferred until after objections are properly considered and alternative options for stop 9214 are properly reviewed, including reassessment or adaptation of the first proposal shown in your February agenda.

 


Attachment 1

Appendix 2 - Route 150 Bus Stop Configuration

 

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Attachment 1

Appendix 1 - Barnes Street traffic management design drawings

 

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Appendix 2 - Proposed changes for Bus Stop #8964 Wellington Road

 

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Appendix 3 - Proposed changes for Bus Stop #8143 Waiwhetu Road

 

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Appendices 1-8  Wainuiomata Town Centre Upgrade

 

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Appendix 2 – Arakura Local Area Traffic Management - Locations & Designs of Proposed Speed Cushions

 

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Appendix 4 - Arakura LATM Revised Speed Cushion Locations

 

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Appendix - 1 – Tyndall Street - Extension of Broken Yellow Lines

 

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Appendices 1-25 - Land Transport (Road User) Rule 2004

 

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1

 

HUTT CITY COUNCIL

 

Komiti Ratonga Rangatōpū me te Rautaki│

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
Lower Hutt on

 Tuesday 5 July 2022 commencing at 2.00pm

 

 

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr G Barratt (from 4.15pm)

Cr J Briggs

 

Cr K Brown (until 4.10pm)

Cr B Dyer

 

Cr D Hislop

Deputy Mayor T Lewis (via audio-visual link)

 

Cr A Mitchell

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Cr Milne

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Mr J Griffiths, Director Strategy and Engagement (via audio-visual link)

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development 

Ms J Livschitz, Group Chief Financial Officer

Mr B Cato, Chief Legal Officer (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)

Ms K Pascall, Policy Planning Manager (part meeting)

Ms K Waldegrave, Acting Head Strategy and Planning (via audio-visual link) (part meeting)

Ms A Gordon, Senior Policy Advisor (via audio-visual link) (part meeting)

Mr N Geard, Principal Policy Planner (part meeting)

Mr S Davis, Intermediate Policy Planner (part meeting)

Ms E Campbell, Pou Whakamahere Kaupapa Here (part meeting)

Ms M Schwalger, Senior Communications Advisor (part meeting)

Ms K Stannard, Democratic Services Manager (part meeting)

Ms K Glanville, Senior Democracy Advisor (via audio-visual link)

Ms J Randall, Democracy Advisor

Ms H Clegg, Minute Taker


 

 

 

PUBLIC BUSINESS

1.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

2.       APOLOGIES

Resolved: (Cr Sutton/Cr Mitchell)                                       Minute No. PFSC 22301

“That the apology received from Cr Milne be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS    

Cr Brown declared a conflict of interest in relation to Item 6a and took no part in discussion or voting on the item.

5.       Recommendations to CouncIL - TE KAUNIHERA O TE AWA KAIRANGI - 5 JULY 2022

a)       

Housing and Business Development Capacity Assessment and housing bottom lines (22/828)

The Intermediate Policy Planner  elaborated on the report.

In response to questions from members, the Intermediate Policy Planner confirmed more information on the housing bottom line would be available within 18 months. He said it would be included in the District Plan review and for the three yearly reassessment.

In response to a question from a member, the Intermediate Policy Planner advised local authorities were required to ensure infrastructure could cope with housing predictions.

 

In response to questions from members, the Chief Executive advised Council’s next Long Term Plan would include relevant housing assessment studies. The Group Chief Financial Officer added that a development contributions review would occur in early 2023.

Members requested an explanatory footnote in the District Plan to add context around Council’s ability to achieve its objectives for housing bottom lines.

 

 

 

RECOMMENDED: (Cr Edwards/Cr Dyer)                  Minute No. PFSC 22302

“That the Committee recommends that Council:

(1)   notes the 2021 update to the Housing and Business Development Capacity Assessment, available from this link https://wrlc.org.nz/regional-housing-business-development-capacity-assessment-2022 as in paragraph 8 of the report; and

(2)   resolves to alter the District Plan to insert objectives implementing the housing bottom lines required by Policy 7 of the National Policy Statement on Urban Development, as set out in Appendix 1 attached to the report, subject to amendments made at the meeting.”

For the reason that the change to the District Plan is required to meet Council’s obligations under s55 of the Resource Management Act 1991.

 

b)      

Recommendations from the District Plan Review Subcommittee on the Final Draft Intensification Plannning Instrument (IPI) (22/1487)

 

The Principal Policy Planner elaborated on the report.

In response to questions from members, the Principal Policy Planner advised no significant objections were received on the inclusion of Wainuiomata, Eastbourne and Stokes Valley in High Density Activity Areas during the public consultation process. He noted if Council tried to adopt a restrictive interpretation of the IPI, the hearing panel might recommend changes back to Council. He explained officers had assessed employment, schools and community facilities at each suburban centre. He said this allowed officers to assess the appropriate building height and intensity for the level of services in those areas. He confirmed a three storey building height would be permitted in High Density Activity Areas subject to other requirements. He added larger scale developments would require resource consents due to recession plane requirements in the IPI.

Cr Brown left the meeting at 2.38pm and rejoined the meeting at 2.40pm.

In response to a question from a member, the Principal Policy Planner advised that lower maximum site coverage requirements in Hill Residential Activity areas were because of their limited potential for development. He also noted few of these areas were within the walkable catchment of a transport hub.

Cr Hislop supported including Wainuiomata, Stokes Valley and Eastbourne suburban centres as High Density Activity Areas. She considered this would provide residents an opportunity to downsize and live closer to community facilities.

Cr Mitchell supported including Wainuiomata, Stokes Valley and Eastbourne suburban centres as High Density Activity Areas. He considered restricting development around urban centres would be contrary to climate change policies. He said restrictions would also encourage urban spread.

Cr Edwards supported including Wainuiomata, Stokes Valley and Eastbourne suburban centres as High Density Activity Areas. He believed building upwards was preferable to building out. He said this would enable existing services to be used to full potential. He expressed opposition to reducing the Walkable Distance for Petone and to reducing the Higher Density site coverage maximum to 50%.

Cr Brown opposed including the Wainuiomata town centre as a Higher Density Activity Area. She believed access to the suburb was difficult which discouraged commercial development. She also noted access to public transport was inadequate.

Cr Dyer supported the retention of Wainuiomata, Stokes Valley and Eastbourne centres in the Higher Density Activity Area. He believed if these areas were excluded Council would not be meeting its legal obligations.

The meeting adjourned at 3.25pm and reconvened at 3.45pm.

In response to a question from a member, the Director Economy and Development advised restricting development near town centres could jeopardise Council’s RiverLink Infrastructure Acceleration Fund application.

The Director Environment and Sustainability noted Kāinga Ora referred a consistent Walkable Distance interpretation across the Wellington Region. She said officers had liaised with their counterparts in other local authorities.

MOVED:  (Cr Briggs/Cr Brown)              

That the Committee recommends that Council:

(1)   receives and notes the information contained in the report;

(2)   receives and notes the Final Draft Intensification Planning Instrument that can be viewed as Appendix 7 at this link Agenda of District Plan Review Subcommittee - Thursday, 23 June 2022 (huttcity.govt.nz);

(3)   directs officers to:

(a)   notify the proposed Intensification Planning Instrument by
20 August 2022;

(b)   prepare a formal evaluation report for the Intensification Planning Instrument; and

(c)   make minor amendments to the proposed Intensification Planning Instrument, as necessary;

(4)   adopts the Final Draft Intensification Planning Instrument as Council’s proposed Intensification Planning Instrument subject to reducing the site coverage in the high density zone from 60% to 50%;

(5)   adopts the Final Draft Intensification Planning Instrument as Council’s proposed Intensification Planning Instrument subject to reducing the walkable catchments in Petone from 1,200 metres to 800 metres; and

(6)   adopts the final draft intensification planning instrument as Council’s proposed intensification planning instrument subject to the removal of Wainuiomata, Eastbourne and Stokes Valley from enabling building heights and density commensurate with accessibility and demand (policies 3(d)).

 

Mayor Barry expressed concern with government’s directive for a blanket approach to intensification. He noted this did not allow for the differences in amenities and services in some areas. He foreshadowed a new part (6) to the motion to change the building height requirement for Wainuiomata, Stokes Valley and Eastbourne to a maximum of four storeys rather than six storeys.

 

AMENDMENT Moved: (Mayor Barry/Cr Dyer)

New part (6) to read:

adopts the final draft Intensification Planning Instrument as Council’s proposed Intensification Planning Instrument subject to the requirement of enabling a maximum of four storeys and density commensurate with accessibility and demand (policies 3(d)) for Stokes Valley, Eastbourne and Wainuiomata.

 

Cr Edwards expressed support for the proposed amendment as a compromise. He said this would acknowledge that not all suburban centres offered the same level of services and facilities.

Cr Brown expressed support for the proposed amendment as a compromise. She did not consider Wainuiomata had the transport infrastructure or services to support a high level of intensification.

Cr Dyer expressed support for the proposed amendment as a compromise. He reminded members that Council was required to adopt the IPI and include Wainuiomata, Stokes Valley and Eastbourne town centres.

Cr Briggs expressed support for the proposed amendment. He believed it better reflected the differences in services and amenities between suburban centres. He agreed Wainuiomata had transport issues which might prevent commericial services expanding.

Cr Shaw noted a lack of suitable transport options for the three town centres was an issue. She expressed concern that public consultation to date had not provided comments from the northern areas of the city.

Cr Sutton did not believe that Stokes Valley should be included as a High Density area. She noted it had already undergone significant intensive development. She added residents did not want further intensification in their area.

Deputy Mayor Lewis expressed support for the proposed amendment. She said the reduced building height maximum would be more suitable for Eastbourne with its significant transport issues.

Cr Mitchell expressed support for the proposed amendment. He expressed concern that Council would not meet its legal obligations if the three town centres were excluded.

Cr Hislop expressed support for the proposed amendment.

The amendment was declared CARRIED on the voices and became part of the original motion.

The motion was taken in parts.  Parts (1)-(6) were declared CARRIED on the voices.

 

 

 

RECOMMENDED:    (Cr Briggs/Cr Brown)                Minute No. PFSC 22303

“That the Committee recommends that Council:

(1)   receives and notes the information contained in the report;

(2)   receives and notes the Final Draft Intensification Planning Instrument that can be viewed as Appendix 7 at this link Agenda of District Plan Review Subcommittee - Thursday, 23 June 2022 (huttcity.govt.nz);

(3)   directs officers to:

(a)   notify the proposed Intensification Planning Instrument by
20 August 2022;

(b)   prepare a formal evaluation report for the Intensification Planning Instrument; and

(c)   make minor amendments to the proposed Intensification Planning Instrument, as necessary;

(4)   adopts the Final Draft Intensification Planning Instrument as Council’s proposed Intensification Planning Instrument subject to reducing the site coverage in the high density zone from 60% to 50%;

(5)   adopts the Final Draft Intensification Planning Instrument as Council’s proposed Intensification Planning Instrument subject to reducing the walkable catchments in Petone from 1,200 metres to 800 metres; and

(6)  adopts the final draft intensification planning instrument as Council’s proposed intensification planning instrument subject to the requirement of enabling a maximum of four storeys and density commensurate with accessibility and demand (policies 3(d)) for Stokes Valley, Eastbourne and Wainuiomata.”

The Chair and Cr Dyer requested their dissenting votes be recorded against parts (4) and (5) above.

Cr Brown left the meeting at 4.10pm.

6.              RECOMMENDATIONS TO COUNCIL - TE KAUNIHERA O TE AWA KAIRANGI – 2 AUGUST 2022

a)       

Adoption of new Urban Plus Limited Constitution (22/1540)

 

Mr Daniel Moriarty, Chief Executive Urban Plus Limited was in attendance for the item. He elaborated on the report.

In response to  questions from members, the Chief Executive Urban Plus Limited confirmed a review of the proposed constitution would occur in three to four years time.  He agreed to report back on the cost of indemnity insurance for directors and officers.

 

RECOMMENDED: (Cr Edwards/Cr Mitchell)            Minute No. PFSC 22304

“That the Committee recommends that Council:

(1)           approves and adopts a new Constitution for Urban Plus Limited attached as Appendix 3 to the report; and

 

(2)           notes the recent refinements made to the proposed Constitution.”

 

b)      

Proposed Water Supply Bylaw 2022 (22/1492)

 

The Senior Policy Advisor elaborated on the report.

In response to a question from a member, the Senior Policy Advisor confirmed an advertisement had been placed in the Hutt News to publicly notify the engagement. She added Council’s website had provided an email link for submissions.

 

 

 

 

 

 

 

 

RECOMMENDED: (Cr Edwards/Cr Dyer)                Minute No. PFSC 22305

“That the Committee recommends that Council:

(1)   receives and notes the report;

(2)   notes that no public submissions were received during the public consultation period;

(3)   determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw:

a)     is the most appropriate form of the bylaw; and

b)     does not give rise to any implications under the NZ Bill of Rights Act 1990; and

(4)   agrees to adopt the Water Supply Bylaw 2022, as attached as Appendix 2 to the report, effective from 1 September 2022.”

Cr Barratt joined the meeting at 4.15pm.

c)        

Three Waters Reform: Better Off Funding Application (22/1541)

 

The Strategic Advisor elaborated on the report.

Members  agreed on the following for the first tranche of funding.

·           Petone placemaking, including upgrades for Jackson Street. Ensure any streetscape improvements on Jackson Street will also enable good access to cycling and public transport.

·           Upgrade for the Petone Esplanade. The area’s connection to new cycleways means improvements will deliver positive investment to the city.

·           Wainuiomata placemaking - develop community facilities, amenities and services to provide for significant population growth in the area.

·           Three Waters investment – leverage off opportunities the Three Waters Reform process might offer.  This could include infrastructure but also other opportunities that might emerge as the new organisation was developed. Also focus on the health of waterways and working with the Ministry of Health and Regional Public Health on performance measures.

·           A facility for children that provided rainy day activities.

·           Acceleration of work towards climate targets. A focus on work already planned that would make Lower Hutt a more liveable and lower carbon city. An example was the southern part of The Beltway which hadn’t yet been allocated funding.

·           Micromobility projects and footpath improvements. These would also support government’s housing intensification objectives.

·           Investment in waterways and decarbonisation using recommendations from the Whaitua Plan. Find projects that co-benefit these investments to derive the most benefit.

Mayor Barry acknowledged environmental concerns should be a priority within any projects chosen by Council. He asked officers to signal that Council would be looking at growth infrastructure for the second tranche of funding. He said this would support negotiations with Kāinga Ora related to the Infrastructure Acceleration Fund. He confirmed members would be asked for feedback before the draft application was finalised.

 

Members asked officers to engage with iwi partners and report back on the projects and activities if Council’s first tranche funding application was successful.

 

RECOMMENDED: (Cr Edwards/Cr Briggs)                Minute No. PFSC 22306

“That the Committee recommends that Council:

(1)   notes that Council is eligible to apply for up to $33.4M of funding from government’s Better Off Fund as part of its Three Waters Reform programme;

(2)   notes that the funding is broadly targeted to support local wellbeing outcomes and can be operational or capital expenditure projects or activities;

(3)   notes that applications for the first tranche of funding of $8.357M for Lower Hutt are now open, with a closing date of 30 September 2022;

(4)   agrees that Council apply for the first tranche of this funding;

(5)   notes that the Annual Plan 2022/23 does not include Three Waters Reform Better Off Funding due to the timing of the funding application process and uncertainties as to how the funds would be applied;

(6)   notes the mix of projects and activities indicated at the meeting that Council wishes to prioritise to inform discussion with iwi partners prior to finalising Council’s application; and

(7)   agrees that the Mayor, Deputy Mayor and Chairs of Standing Committees be delegated the authority to make decisions as required to finalise the funding application for Better Off Funding of $8.357M.”

7.              Information Item

 

Policy, Finance and Strategy Committee Forward Programme 2022 (22/1551)

Report No. PFSC2022/3/111 by the Democracy Advisor

 

Resolved: (Cr Edwards/Cr Mitchell)                          Minute No. PFSC 22307

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the report.”

8.              QUESTIONS

There were no questions.

9.               


Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

There being no further business the Chair declared the meeting closed at 4.40 pm.

 

 

 

 

 

 

 

 

S Edwards

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022


Attachment 3

Appendix 3: Proposed new Urban Plus Limited Constitution - all proposed changes accepted

 

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Attachment 2

Appendix 2: Proposed Water Supply Bylaw 2022

 

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                                                                                       1                                                        02 August 2022

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Description automatically generated with medium confidenceHutt City Council

19 July 2022

 

 

 

File: (22/1714)

 

 

 

 

Report no: HCC2022/3/150

 

Plan Change 54: Boulcott's Farm Heritage Golf Club - Final approval to make Plan Change 54 operative

 

Purpose of Report

1.    The purpose of this report is to:

a.    To obtain final approval on Proposed Private District Plan Change 54: Rezoning part of Boulcott’s Farm Heritage Golf Club to General Residential,

b.    To select a date for the plan change to become operative, and

c.     To obtain direction on the handling of the resulting General Residential Activity Area in the Intensification Planning Instrument.

Recommendations

That Council:

(1)   resolves, in accordance with clauses 17 and 20 of Schedule 1 of the Resource Management Act 1991, to approve Plan Change 54 to the City of Lower Hutt District Plan, becoming operative on Friday 12 August 2022;

(2)   approves the affixing of the Common Seal to Plan Change 54 in accordance with Standing Order 8.2;

(3)   notes that a public notice will be included in the Hutt News on 4 August 2022 advising the operative date of Plan Change 54;

(4)   notes that the Intensification Planning Instrument must meet the requirements of section 77G of the Resource Management Act 1991 in relation to the area rezoned in Plan Change 54;

(5)   notes that the way to meet that requirement that would be consistent with the treatment of the rest of the General Residential Activity Area in Council’s resolution of 5 July 2022 is to include the Plan Change 54 area in the Intensification Planning Instrument as part of the Medium Density Residential Activity Area; and

(6)   resolves accordingly that the Intensification Planning Instrument include the Plan Change 54 area within the area of the proposed Medium Density Residential Activity Area.

 

Background

The Plan Change

2.    Urban Perspectives Ltd., on behalf of Boulcott’s Farm Heritage Golf Club (“the applicant”), lodged a private plan change request with Council on 23 October 2020. The purpose of the request is to rezone part of the golf course’s land to the General Residential Activity Area.

3.    The relevant area is shown in the map in Appendix 1.

4.    Officers requested further information from the applicant on 5 November 2020, and this was supplied on 4 February 2021.

5.    At its 24 March 2021 meeting, Council resolved to accept the plan change request, and instructed officers to begin the plan change process as set out in Schedule 1 of the Resource Management Act 1991 (“RMA”).

6.    The proposal was publicly notified for submissions on 13 April 2021. 16 submissions were received.

7.    A summary of decisions requested in submissions was publicly notified on 15 June 2021, to provide for further submissions. One further submission was received.

8.    Council appointed a hearing panel to hear the application and submissions and make a recommendation to Council. That panel conducted a hearing over the course of 1 February to 2 February 2022.

9.    On 30 March 2022 the Panel, having heard from the applicant and those submitters who wished to be heard, as well as Council officers and subject matter experts, delivered its recommendation. This recommendation was to approve the plan change as applied for.

10.  Council accepted that recommendation at its 24 May 2022 meeting and resolved to approve the plan change. The Chief Executive gave public notice of this decision on 2 June 2022. The applicant and submitters were also directly notified.

11.  This public notice began a statutory 30 working day period in which the applicant and submitters could lodge appeals with the Environment Court against Council’s decision on the plan change.

12.  This period expired on 18 July 2022 with no appeals being received. At this point, the plan change cannot be further altered, whether by the applicant, the Council, submitters, or the courts.

13.  The RMA provides that the plan change’s rules at this point are treated as operative over the area covered by the plan change, and the rules of the operative plan have ceased to apply. However, until the plan change is made formally operative, resource consent applications must still discuss the objectives and policies of the old plan – in this case, the objectives and policies of the General Recreation Activity Area.

14.  The final step in the plan change process is for Council to select a date for the plan change to become operative, known as final approval. This mostly formalises the existing situation.

Effect on the Intensification Planning Instrument

15.  Section 80F of the Resource Management Act 1991 requires Council to notify an “Intensification Planning Instrument”, a specific type of plan change that implements the intensification requirements of the National Policy Statement on Urban Development as well as incorporating the Medium Density Residential Standards into each relevant residential zone.

16.  Council at its 5 July 2022 meeting resolved to notify an Intensification Planning Instrument which had been prepared to meet this requirement. Further information about the Intensification Planning Instrument is available in the paper presented at that meeting.

17.  Officers have identified 18 August 2022 as the only practical date on which to notify the Intensification Planning Instrument.

18.  The draft of the Intensification Planning Instrument presented at that meeting did not include the area covered by Plan Change 54, as the final form of Plan Change 54 was still at that point subject to appeal.

19.  The Intensification Planning Instrument requires Council to apply the Medium Density Residential Standards to every “relevant residential zone”. As discussed in the 5 July 2022 paper, the General Residential Activity Area is such a zone.

20.  Council’s resolution of 5 July 2022 was to meet that requirement by deleting the General Residential Activity Area and rezoning the areas that used to fall within it to the Medium Density Residential Activity Area, which would also itself be modified to meet the Medium Density Residential Standards.

21.  This requirement to incorporate the Medium Density Residential Standards also applies to the Plan Change 54 area.

22.  This resolution did not explicitly include the Plan Change 54 area, but the course of action consistent with the resolution would be to rezone the Plan Change 54 area to the Medium Density Residential Activity Area. This is the zone that the resolution provided would apply to the existing neighbouring residential area.


 

Discussion and Options

Operative Date

23.  Council now must select a date to make the plan change operative. The only question is what date to select.

24.  The recommended option is to make the plan change operative as soon as possible.

25.  The only alternative is to make the plan change operative at a later date. If the plan change is not operative before the Intensification Planning Instrument is publicly notified on 18 August, Council would need to initiate a variation to Plan Change 54 to incorporate the Medium Density Residential Standards, and then make the plan change operative once that variation is complete.

26.  A variation is a further change to a plan change that is in process. A specific process is set out in the RMA for variations to ongoing plan changes, which is similar to that for an entire plan change on its own. In this case, the RMA provides that the variation would use the same Intensification Streamlined Planning Process provided for the Intensification Planning Instrument, although with each step duplicated in parallel for the variation.

27.  That decision to initiate a variation would need to be made prior to notification of the Intensification Planning Instrument, and therefore at this meeting.

28.  A variation would proceed at Council’s expense, rather than that of the private plan change applicant. The process would likely also be a complex and costly process and result in the same ultimate outcome. A variation would also add a significant workload to the Policy Planning Team alongside the Intensification Planning Instrument process.

Effect on the Intensification Planning Instrument

29.  Regardless of when the plan change becomes operative, Council must also decide how to apply the Medium Density Residential Standards to the Plan Change 54 area.

30.  The recommended option is to do so consistently with how the General Residential Activity Area has been treated elsewhere in the district, in line with Council’s resolution of 5 July 2022.

31.  This would be to rezone the Plan Change 54 area to Medium Density Residential Activity Area, which is consistent with the treatment for the adjacent existing residential area around St James Ave, Kingston Street, and Stellin Street.


 

Climate Change Impact and Considerations

32.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

33.  As this is a procedural issue, no specific climate change considerations arise.

Consultation

34.  Public consultation has been undertaken through the plan change process as required by the RMA. The results of this consultation were taken into account by the hearing panel in making their recommendation to Council.

35.  The community will be notified of this resolution through a public notice on Council’s website and in the Hutt News.

Legal Considerations

36.  Council’s legal requirements in relation to the plan change are covered in clauses 17, 20, and 29 of Schedule 1 to the RMA, and in relation to the Intensification Planning Instrument are covered in sections 77G and 80F of the RMA.

37.  These requirements have been followed in preparing the recommended option.

Financial Considerations

38.  As a private plan change, the costs of the Plan Change 54 process have so far been recovered from the applicant.

39.  There are no further financial considerations for the recommended option.

40.  A delayed operative date for the plan change would require Council to initiate a variation to the Plan Change which would run in parallel with the Intensification Planning Instrument. This would be at Council’s expense, rather than at the expense of the applicant. The exact cost of this is difficult to predict but would at least involve a duplication of all of the fixed costs involved with the Intensification Planning Instrument.

Appendices

No.

Title

Page

1

Plan Change 54 area

140

    

Author: Stephen Davis

Policy Planner

 

Reviewed By: Kate Pascall

Policy Planning Manager

 

 

Approved By: Alison Geddes

Director Environment and Sustainability

 


Attachment 1

Plan Change 54 area

 

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Attachment 1

Meeting minutes Hutt City Council, 18 May 2022

 

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Meeting minutes Hutt City Council, 24 May 2022

 

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Meeting minutes Hutt City Council, 7 June 2022

 

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Meeting minutes Hutt City Council, 30 June 2022

 

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                                                                       1                                                     5 July 2022

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 5 July 2022 commencing at 4.46pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis (via audio-visual link)

 

Cr J Briggs

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr A Mitchell

Cr N Shaw

 

APOLOGIES:                  Cr C Milne, Cr Brown, Cr Sutton, Cr Barratt

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Mr J Griffiths, Director Strategy and Engagement (via audio-visual link)

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Group Chief Financial Officer

Mr B Cato, Chief Legal Officer

Ms K Stannard, Head of Democratic Services

Ms J Randall, Democracy Advisor

Ms H Clegg, Minute Taker

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

Resolved: (Cr Mitchell/Cr Edwards)                                        Minute No. C 22301(3)

“That the apology received from Crs Milne, Barratt, Brown and Sutton be accepted and leave of absence be granted.”


Mayor Barry asked that any member travelling overseas provide prior notice of their leave. 

2.       PUBLIC COMMENT

There was no public comment.

3.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4.       RECOMMENDED ITEMS TO TE KAUNIHERA O TE AWA KAIRANGI | COUNCIL FROM THE Komiti Ratonga Rangatōpū me te Rautaki | pOLICY, FINANCE AND STRATEGY COMMITTEE MEETING HELD ON  5 JULY 2022

Recommended Items

Item 5a)

Housing and Business Development Capacity Assessment and housing bottom lines (22/828)

 

Resolved: (Mayor Barry/Cr Dyer)                              Minute No. C 22302(3)

“That Council:

(1) notes the 2021 update to the Housing and Business Development Capacity Assessment, available from the link in paragraph 8 of Report No. PFSC2022/3/137; and

(2) resolves to alter the District Plan to insert objectives implementing the housing bottom lines required by Policy 7 of the National Policy Statement on Urban Development, as set out in Appendix 1 attached to Report No. PFSC2022/3/137, subject to amendments made at the Policy, Finance and Strategy Committee meeting on 5 July 2022.” 

For the reason that the change to the District Plan is required to meet Council’s obligations under s55 of the Resource Management Act 1991.

Item 5b)

Final Draft Intensification Planning Instrument (22/1487)

 

Resolved: (Mayor Barry/Cr Mitchell)                        Minute No. C 22303(3)

“That Council:

(1) receives and notes the information contained in the report;

(2) receives and notes the Final Draft Intensification Planning Instrument that can be viewed as Appendix 7 to the agenda at this link Agenda of District Plan Review Subcommittee - Thursday, 23 June 2022 (huttcity.govt.nz);

(3) directs officers to:

(a) notify the proposed Intensification Planning Instrument by 20 August 2022;

(b) prepare a formal evaluation report for the Intensification Planning Instrument; and

(c) make minor amendments to the proposed Intensification Planning Instrument, as necessary;

 

(4) adopts the Final Draft Intensification Planning Instrument as Council’s proposed Intensification Planning Instrument subject to reducing the site coverage in the high density zone from 60% to 50%;

(5) adopts the Final Draft Intensification Planning Instrument as Council’s proposed Intensification Planning Instrument subject to reducing the walkable catchments in Petone from 1,200 metres to 800 metres; and

(6)  adopts the final draft intensification planning instrument as Council’s proposed intensification planning instrument subject to the requirement of enabling a maximum of four storeys and density commensurate with accessibility and demand (policies 3(d)) for Stokes Valley, Eastbourne and Wainuiomata.”

5.       QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 4.49 pm.

 

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022

 


1

 

HUTT CITY COUNCIL

 

Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau
Long Term Plan/Annual Plan Subcommittee

 

Minutes of a meeting held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 18 May 2022 commencing at 9.34am

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis (Deputy Chair)

 

Cr J Briggs

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr A Mitchell

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Cr Barratt, Cr Brown, Cr Milne and Cr Rasheed

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities (via audio-visual link)

Mr J Griffiths, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability (via audio-visual link)

Mr K Puketapu-Dentice, Director, Economy and Development (via audio-visual link) (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Mr D Koenders, Manager Financial Strategy and Planning

Mr G Craig, Head of Business and Economy (via audio-visual link)

Mr M de Boer, Principal Advisor, Strategic and Business Planning (via audio-visual link)

Mr P Simpson, Neighbourhood Hubs Manager North

Ms A Dowdle, Senior Communications Advisor (via audio-visual link)

Ms A Gordon, Senior Policy Advisor (via audio-visual link)

Mr H Singh, Advisor Strategic Planning and Business (via audio-visual link)

Mr J Kingsbury, Head of Transport (via audio-visual link)

Ms K Crandle, Head of Parks and Reserves (via audio-visual link)

Mr K Chitham, Head of Museums (via audio-visual link) (part meeting)

Ms P Rotherham, Head of Planning (via audio-visual link) (part meeting)

Ms T Lemessa, Manager Neighbourhood Hubs South (via audio-visual link) (part meeting)

Mr J Lamb, Senior Advisor Business and Economy (part meeting)

Mr J Scherzer, Head of Climate and Solid Waste (via audio-visual link) (part meeting)

Ms M Laban, Head of Connected Communities (via audio-visual link) (part meeting)

Mr I Velasco, Urban Design Team Lead (via audio-visual link) (part meeting)

Mr T Biggin, Project Manager – Riverlink (via audio-visual link) (part meeting)

Mr D Kerite, Head of Regulatory Services (via audio-visual link) (part meeting)

Ms K Pascall, Policy Planning Manager (via audio-visual link) (part meeting)

Mr S Keatley, Community Assets & Project Manager (via audio-visual link) (part meeting)

Ms M Simmons, Programme Manager, Go Digital (via audio-visual link) (part meeting)

Ms K Stannard, Head of Democratic Services (via audio-visual link)

Ms J Randall, Democracy Advisor

Ms G Rackley, Democracy Administrator (via audio-visual link) (part meeting)

Ms K Glanville, Senior Democracy Advisor

 

 

PUBLIC BUSINESS

 

1.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with
 a sharpened air. 

A touch of frost, a promise of a
glorious day.

 

2.       APOLOGIES

Resolved:   (Mayor Barry/Cr Mitchell)                         Minute No. LTPAP 22201

“That the apologies received from Cr Barratt, Cr Brown, Cr Milne and Cr Rasheed be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.


 

4.       CONFLICT OF INTEREST DECLARATIONS         

There were no conflict of interest declarations.

 5.      Recommendations to TE KAUNIHERA O TE AWA KAIRANGI | Council - 18 May 2022

a)

Feedback analysis of engagement on draft 2022-2023 Annual Plan (22/991)

 

Speaking under public comment, Mr Phil Gibbons, Chief Executive of Nuku Ora highlighted that sports and recreation providers were struggling to get funding.  He advised the current sports and recreation system was no longer meeting the needs of communities and the system needed a new model. He noted there was an opportunity to strengthen partnerships and create solutions with Council, Mana Whenua, other organisations and communities.

 

In response to questions from members, Mr Gibbons stressed the importance of reducing costs for providers and providing relief for the volunteer workforce. He said Nuku Ora had formed a partnership with regional Rūnanga to develop a plan to help Māori to become more active.

The Principal Advisor, Strategic and Business Planning elaborated on the report.

In response to a question from a member, the Principal Advisor, Strategic and Business Planning confirmed he would respond to Annual Plan submitters.

Cr Hislop noted that footpath standards were an ongoing concern. She said Council’s strategy was to encourage walking and help people with disabilities.

The Chair asked officers to report to the next Long Term Plan/Annual Plan Subcommittee on the city’s footpath programme. He also asked that the matter be added to the Infrastructure and Strategy Committee’s forward programme.

Deputy Mayor Lewis suggested officers report on incentivising warm dry houses in Lower Hutt.  She highlighted the report should focus on occupiers with disabilities and the ageing population.

The Chief Executive suggested the new triennium would be an opportunity to investigate ways to incentivise social, affordable and accessible housing.  She advised the investigation would include ways to use development contributions and homestar 6/7 as incentives. The Chair agreed and asked officers to consider these matters in the new triennium.

Cr Edwards noted Council’s Integrated Transport Plan provided a clear direction for more active transport modes. He expressed hope that the new Council would prioritise active transport modes.

Cr Mitchell agreed Council should prioritise active transport modes. He added public safety in roading projects was essential. He suggested officers ensure operational requests or comments from public submissions were directed to the appropriate teams.

Cr Briggs suggested feedback from submissions were forwarded to Greater Wellington Regional Council (GWRC). He emphasised the importance of Council continuing to work well with GWRC.

Cr Dyer suggested officers investigate ways of working on a joint transport model with GWRC.  He noted that this would improve public and active transport.

The Chair agreed that the feedback from submissions should be forwarded to GWRC.

The Chief Executive said the submission from Nuku Ora would be considered during the asset review work. She agreed to ensure submissions went to the appropriate teams to inform their work plans.

 

 

RECOMMENDED:    (Mayor Barry/Cr Edwards)     Minute No. LTPAP 22202

“That the Subcommittee recommends that Council:

(1)   notes the engagement activity during the 2022-2023 draft Annual Plan engagement period 12 April to 3 May 2022;

(2)   notes and receives the summary analysis of feedback received and related appendices; and

(3)   notes the direction and guidance provided to officers at the meeting ahead of preparation of the final Annual Plan 2022-2023 reports and advice to be presented to the Long Term Plan/Annual Plan Subcommittee 7 June 2022.”

For the reason of considering residents feedback prior to the adoption of the final Annual Plan on 30 June 2022.

 

b)

Potential Targeted Initiatives to Support Business Sector Significantly Affected by Covid-19 (22/981)

 

The Head of Business and Economy elaborated on the report.

In response to questions from members, the Head of Business and Economy advised businesses had varied in their rates of recovery from the impacts of COVID-19. He noted retail and hospitality businesses were the most affected. He added Council’s partners were supportive of targeted support for business.

Cr Dyer noted arts and events in Lower Hutt were affected by COVID-19. He suggested support for arts and events would help draw people into the city and support business.

Mayor Barry suggested the Activation Fund was used to assist funding arts and events. He agreed this would draw people back into the city and support hospitality and retail businesses.  He asked officers to ensure the spreading of funding across businesses to help support them.

Cr Mitchell suggested officers contact smaller businesses to ensure targeted funding went to those most affected. 

 

 

recommended:    (Mayor Barry/Cr Briggs)         Minute No. LTPAP 22203

“That the Subcommittee recommends that Council:

(1)   notes officers have considered the recent impacts of Covid-19 on the business community and now provide further advice on a package of targeted support;

(2)   notes that the evidence indicates that in Lower Hutt the hospitality sector is the most negatively impacted by Covid-19 in recent months;

(3)   notes that officers have considered how other councils have responded to the recent impacts of Covid-19 in their cities;

(4)   notes that officers are proposing Council provide further targeted support with the following initiatives:

(a)     the waiver or subsidy of the food licensing annual renewal charge of $180 (incl. GST), for the period 1 July 2022 to 30 June 2023, for those businesses that have a registered Food Control Plan; and

(b)     the waiver or subsidy of annual permanent and temporary pavement encroachment fee of $59 (incl. GST) for the period 1 July 2022 to 30 June 2023 for hospitality businesses; and

(c)      provide an Activation Fund:

-       that our partner organisations and hospitality businesses can apply to for supporting their own activation and events to encourage more people into hospitality and retail centres; and

-       encourage people back into their local places of work to help increase spending in nearby hospitality and retail centres; and

-       to amplify the promotion of planned Council supported events such as the Hot Chocolate Challenge and Puanga/Matariki;

(5)   notes that the total cost to Council, in foregone revenue and direct costs is estimated to be $265,000, made up of $115,000 in foregone revenue and $150,000 in direct costs;

(6)   approves the use of:

(a)        $115,000 from savings made in FY2021/22 in the Development Stimulus Package (previously reported to this Committee on
28 February 2022) for the waiver or subsidy of fees above; and

(b)        the carryover of $80,000 from for City Events Fund and $40,000 from the budget for City Promotions, from 2021/22 to 2022/23, for the Activation Fund;  

(7)   notes $30,000 of the FY2022/23 budget for City Promotions will also be applied to the Activation Fund; and

(8)   notes that if approved officers will take steps to implement these initiatives for commencement from 1 July 2022 and regularly report back to Council on progress.”

For the reason that Council has asked for advice on a package of targeted initiatives to support hospitality businesses and other sectors significantly affected by Covid-19.

 

c)

Progressing decisions for the final Annual Plan 2022-2023, Financial Aspects (22/1019)

 

The Manager Financial Strategy and Planning elaborated on the report. He showed a presentation attached as pages 10-15 to the minutes.

In response to questions from members, the Manager Financial Strategy and Planning advised Council’s asset revaluations would be completed before the adoption of rates. He agreed this would impact depreciation but was included in the Annual Plan as an assumption. He confirmed Wellington Water Limited was considering projects that could carry over to the next financial year. This would ensure the projects were more achievable in the current environment.

In response to questions from members, the Group Chief Financial Officer explained city valuations were separate from Council’s valuations. She acknowledged the risks of increasing building costs. She highlighted that Council had received specialist advice.  The advice was to ensure there was strong evidence for the unit rates applied to different asset categories.

Members considered the information in Table 2 contained in the officer’s report.

Miscellaneous traffic safety works

In response to questions from members, the Head of Transport advised his team was developing a traffic programme.  The programme would include a school safety programme for the 2022-2023 year. He added the programme would include traffic speed, congestion, footpaths and general maintenance. He advised a report on the matter would be reported to the Infrastructure and Strategy Committee in early July 2022. He acknowledged the risks from the current shortage of resources and contractors.  He noted more capability was becoming available.

Petone Wharf

In response to questions from members, the Director Neighbourhoods and Communities said delayed work was due to the conservation report. She added construction would begin once the resource consent was granted and the availability of materials and contactors.

Cr Sutton spoke against the refurbishment of the Petone Wharf. She expressed concern the project was not affordable.

Deputy Mayor Lewis noted preparatory work was necessary to provide information before members made decisions on the next stages. She noted the community had been supportive of the refurbishment.

The Group Chief Financial Officer reminded members that Council had been through a detailed public engagement exercise via the Long Term Plan process. She said if the project was reconsidered, then Council would need to re-consult.

Hutt Valley Tennis funding

In response to questions from members, the Director Neighbourhoods and Communities advised that Council’s grant was $500,000, along with the net proceeds of the sale of the Mitchell Park land.  She noted officers were waiting until the Hutt Valley Tennis (the club) to begin its improvements. She confirmed Council would ensure the club could still deliver what the grant had intended.

Cr Edwards asked for a report to the relevant committee.  The report to cover an update on progress with the club’s project and reasons for the delays.

Mayor Barry asked for an urgent update on the ability of the club to complete the earthquake strengthening work.  He noted the delay in the work along with rising costs.

Cr Dyer asked for an update on the status of the land sale at Mitchell Park and the proceeds of the sale.

Vehicle fleet

In response to questions from members, the Head of Climate and Solid Waste advised it would become clear in the new financial year whether more investment would be required for the electric vehicle (EV) programme. He highlighted government’s plan to increase EVs might result in a faster uptake and impact the investment required for the programme. He said Council was working with Meridian to install a range of EV chargers around the city. He envisaged other private operators would be looking at opportunities in the Lower Hutt area. He noted Wellington Electricity’s challenge to secure enough power for operators to install rapid charging stations. He added the operational revenue from EV charging stations for the current year would be available in the new financial year.

Cr Briggs asked officers to communicate with the community about progress with projects.  In particular where there were delays.

Cr Shaw asked officers to build contingencies into costs to allow for the delays.

The Chair asked officers for a rates increase comparison between other councils across the region.  This would provide context around Lower Hutt’s rates increase.

Cr Hislop asked that the rates increase comparison include numbers of Lower Hutt ratepayers who gave feedback to Greater Wellington Regional Council on its rates increase.

Cr Mitchell asked the rates increase comparison include the rate differentials.

Members thanked officers for their financial discipline while progressing Council’s plans. They acknowledged the difficult decisions needed under the challenging environment created by COVID-19.

 

 

recommended:    (Mayor Barry/Cr Shaw)         Minute No. LTPAP 22204

“That the Subcommittee recommends that Council:

(1)   notes that the public feedback was received from the “light” engagement process from 12 April to 3 May 2022;

(2)   endorses the budget matters as recommended by officers, detailed in Table 2 of the report;

(3)   notes the latest projected debt and balanced budget results, as detailed in graphs 2 and 3;

(4)   notes the rating policy in the Long Term Plan and the implications for the Annual Plan 2022-2023 as detailed in section F and Funding impact statement in the Draft Annual Plan 2022-2023;

(5)   endorses the application of the rating policy  for general rates allocation to be applied in line with the direction set in the Long Term Plan 2021-2031 for the final Annual Plan 2022-2023;

(6)   endorses the 5.9% rates revenue increase together with 1.1% for growth as noted in paragraph 61 of the report, including targeted rates increases as set out in Table 4 of the report, to be included in the final Annual Plan 2022-2023; and

(7)   endorses the fees and charges to be included in the final Annual Plan 2022-2023.”

 

Cr Sutton requested that her dissenting vote be recorded against the above matter.

6.       QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 11.00 am.

 

 

 

C Barry

MAYOR

CONFIRMED as a true and correct record dated this 2nd day of August 2022

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1

 

Komiti Ngā Wai Hangarua| Wellington Water Committee

 

Minutes of a meeting held in the Hutt City Council Chambers,
2nd Floor, 30 Laings Road, Lower Hutt on

 Friday 27 May 2022 commencing at 10.00am

 

PRESENT:

Mayor C Barry (Chair) (HCC)

 

Mayor W Guppy (Deputy Chair) (UHCC)

 

Mayor A Baker (PCC)

 

Mayor A Beijen (SWDC) (via audio visual link)

 

Mayor A Foster (WCC) (via audio visual link)

 

Cr J van Lier (GWRC)

APOLOGIES:                  Ms L Rauhina-August and Ms K Tamanui

 

IN ATTENDANCE:        Deputy Mayor H Swales  (UHCC Alternate)

                                                Deputy Mayor T Lewis (HCC Alternate)

Cr R Leggett (PCC Alternate)

Ms J Miller, Chief Executive, HCC (via audio visual link)

Ms N Hooper, Observer SWDC (via audio visual link)

Ms W Walker, Chief Executive, PCC

Mr P Kelly, Chief Executive, UHCC

Mr B Hodgins, Strategic Advisor, HCC (via audio visual link)

Ms H Oram, Director Environment and Sustainability, HCC (via audio visual link) (part meeting)

Ms S Proctor, Chief Infrastructure Officer, WCC

Ms S McLean, General Manager, Corporate Services, GWRC

Mr C Crampton, Chief Executive, WWL

Mr C Barker, Director, Regulatory Services, WWL

                                          Ms L Carroll, Chair WWL Board

Mr M Underhill, Director, WWL Board (via audio visual link)

Ms L Southey, WWL Board (via audio visual link)

Ms K Skelton, WWL Board (via audio visual link)

Mr D List, Project Director, Regional Water Reform, PCC

Mr M Ford, Group Manager Business Services/Chief Financial Officer, WWL

Ms T Haskell, Group Manager, Network Development and Delivery, WWL

Mr J McKibbin, Group Manager, Network Management Group, WWL

Ms J Alexander, Group Manager, Network Strategy and Planning, WWL

Mr F Clarke, Principal Advisor, Strategy, WWL (part meeting)

Ms N Crane, Programme Manager, WWL (part meeting)

Ms K Glanville, Senior Democracy Advisor, HCC (via audio visual link)

Mrs A Doornebosch, Democracy Advisor, HCC

Ms J Randall, Democracy Advisor, HCC

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

RESOLVED:  (Mayor Barry/Mayor Guppy                        Minute No.   WWC 22301

“That the apologies received from Ms Rauhina-August and Ms Tamanui be accepted and leave of absence granted.”

MAJOR ITEM NOT ON THE AGENDA

The Chair advised that, in terms of Standing Order 10.12, a major item not on the agenda that cannot be delayed relating to Mana Whenua Wairarapa representation on the Committee, would be discussed at the meeting.

3.

PUBLIC COMMENT

There was no public comment.

4.

CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5.

Chair's Statement

The Chair provided an update as follows:

·           Government’s announcement on Three Waters Reforms had indicated the majority of the working group recommendations would be accepted, with a pathway to be developed in the coming months. The government select committee process would provide more detail.

 

·           The Water New Zealand conference in Hamilton had provided an opportunity for the Chair to overview how the transition towards water reform was progressing.  

 

·           There had been a delay in the release of the independent fluoride enquiry report.

 

·           The Chair had visited Wellington Water Limited teams working at the Waterloo Water Treatment plant in Lower Hutt. He noted the good progress with work underway in Lower Hutt.

 

·           Mayor Foster was welcomed to the Committee as Wellington City Council’s appointed member.

6.       Minutes

Resolved: (Mayor Barry/Mayor Baker)                                  Minute No. WWC 22302

 

“That the minutes of the meeting of the Komiti Ngā Wai Hangarua |Wellington Water Committee held on Friday, 18 March 2022, be confirmed as a true and correct record.”

 

7.       Water Reforms - Regional Update

The Project Director, Porirua City Council, presented a slideshow attached as pages 11-12 to the minutes.

 Resolved:  (Mayor Barry/Mayor Guppy)                                 Minute No. WWC 22303

 

That the Committee receives and notes the verbal update and presentation.”

 

8.

Transition Planning for Three Waters Reform (22/1169)

Report No. WWC2022/3/91 by Wellington Water Limited

 

The Chief Executive, PCC elaborated on the report.  She said there was a need to formalise the transition structure and move to a stronger reporting model.  This was due to the government showing a strong intent to proceed with Three Waters Reform. She acknowledged the extra work for local authorities. 

In response to questions from members, the Chief Executive, PCC said advice was expected on transition funding for councils before the end of the financial year. She highlighted the Department of Internal Affairs (DIA) was aware funding was an issue and understood the potential costs to councils.  She advised members to wait for an announcement from DIA before deciding on a course of action.

In response to a question from a member, the Chief Executive, Wellington Water Limited (WWL) advised WWL was participating in transition planning through the Transition Working Group but so far the impact on its operating costs had been modest. He expected pressure would increase as the transition continued.

 

Resolved:   (Mayor Barry/Mayor Baker)                                  Minute No. WWC 22304

 

“That the Committee:

 

(1)     notes a joint transition structure will be formed between Wellington Water Limited (WWL), and shareholding Councils comprising two layers:

 

a.    a Transition Steering Group (Chief Executives); and

 

b.    a Transition Working Group (senior executives from each Council and WWL);

 

(2)     notes these groups will develop and report against a Three Waters Transition Framework that will outline objectives, key success factors, risks and performance indicators. This reporting framework will be informed by more detailed, lower-level transition planning across all identified risk and programme areas;

 

(3)     notes that regular reporting will occur to the Wellington Water Committee at each of its meetings and to shareholding Councils through their representatives on the governance and working groups;

 

(4)     notes that a draft framework will be presented to the next Wellington Water Committee meeting;

 

(5)     notes that the WWL Statement of Intent will be amended to align with the approach outlined in this report; and

 

(6)      asks officers to continue to highlight to the Department of Internal Affairs the importance of recompensing councils and Wellington Water Limited for the resources which will be required to support their reforms.”

 

9.

Draft Statement of Intent 2022-25 Feedback (22/1170)

Report No. WWC2022/3/92 by Wellington Water Limited

 

The Chief Executive, PCC and the Principal Advisor, Strategy, WWL elaborated on the report.

The Chief Executive, PCC noted feedback had been received from a number of councils and the Statement of Intent (SOI) had been strengthened around a range of issues as a result. She advised the SOI would be reported back to the Committee once all comments had been included.

Mayor Beijen requested it be noted that South Wairarapa District Council had not responded because it had no additional feedback for the draft SOI.

In response to a question from a member, the Chief Executive, PCC agreed to check the wording on targeted growth investments in the draft SOI.

 

Resolved:  (Mayor Barry/Cr van Lier)                                       Minute No. WWC 22305

 

“That the Committee: 

 

(1)   notes the limited feedback received from shareholding councils on the draft Wellington Water Limited Statement of Intent (SOI) 2022-25 indicates general support for the direction of the document; 

 

(2)   notes that feedback proposes that substantive changes be undertaken to incorporate: 

 

(a)        discussion on the cessation of fluoride dosing and the associated independent review;  

 

(b)        recognition of the need for Wellington Water Limited to participate in the pending transition of water services to the new water services entity and related water reform process;  

 

(c)        clear recognition of the priority areas for operations and investment through the transition process; and

 

(d)        the performance targets that can be expected, that recognise the priority areas and the funding decisions in councils’ Annual Plans;

 

(3)   notes the scope of a proposed Transition Governance Group is expected to include the development of expected outcomes and performance indicators through the water reform transition process that would ideally be reflected in the final SOI; 

 

(4)   directs Wellington Water Limited on the changes sought to the SOI to incorporate the feedback, including through the Transition Governance Group; 

 

(5)   notes the final SOI will be provided for approval at its 29 July 2022 meeting, consistent with the Committee’s approval of a one-month extension to the SOI process at its 18 March 2022 meeting; and 

 

(6)   notes the Committee may request further, and final changes when considering the final SOI, subject to these being completed within one month of the Committee meeting to be held on 29 July 2022 (prior to 29 August 2022).”

 

10.

Wellington Water Limited - Company Update (22/1165)

Report No. WWC2022/3/93 by Wellington Water Limited

 

The Chair of the Wellington Water Limited Board (‘the Board’) elaborated on report.

In response to questions from members, the Chief Executive, Wellington Water Limited (WWL) advised an improvement programme was in place between Wellington City Council (WCC) and WWL to improve WCC’s public complaints process. He said the Committee had worked through a process of constructing a plan for the Three Waters entity capital investments and would provide that to the National Transition Unit. He highlighted WWL’s Long Term Plan work had been delayed due to work required on Three Waters Reforms. He noted that from 1 July 2022 the Director of Health would require fluoridation and a performance measure would be delivered 95% of the time. He said WWL would need to work on ways to achieve the measure. He expected guidance from the government on the non-fluoridated areas in Petone and Korokoro. He noted the timeframe for fluoridating currently unfluoridated water supplies was unclear.

In response to questions from a member, the Principal Advisor, Strategy, WWL noted the speed of housing intensification had future implications on how WWL would plan for changes in infrastructure. He added WWL was working closely with each council to manage the changes. He said Auckland’s housing intensification experiences had been explored. He agreed to respond to Mayor Foster with more detail on the findings.

 

Resolved:   (Mayor Barry/Mayor Baker)                                  Minute No. WWC 22306

 

“That the Committee receives and notes the report.”

 

11.

Wellington Water Limited - 2021-24 Water Services Investment Update (22/1166)

Report No. WWC2022/3/94 by Wellington Water Limited

 

The Group Manager, Network Strategy and Planning, Wellington Water Limited (WWL) elaborated on the report. She advised a full report would be provided to the next Committee meeting.

In response to questions from a member, the Principal Advisor, Strategy, WWL outlined sources of WWL’s emissions profile. He explained some options and approaches being investigated to reduce emissions. He highlighted that WWL would be developing a roadmap of emissions planning processes which was expected to be complete early in the 2022-23 financial year. He advised that he would provide the information to members.

 

He added work on climate change risks for treatment plants and outfalls in coastal areas was underway. He noted the water supply would continue to be challenged by rising demand, due to growth and leakage. He said renewal costs were rising across all councils with cost increases of above 20%. He noted the analysis on funding and valuations was ongoing.  He explained WWL identified risks associated with different assets and included them in the work programmes. He said Greater Wellington Regional Council had provided funding for work on mitigating demand risk, some of which would be used for progressing smart meters as well as source expansion.

In response to a question from a member, the Group Manager, Network Strategy and Planning, WWL agreed to report back on the rising costs of the valuation of assets and how this impacted across all six councils.

In response to questions from a member, the Chief Executive, WWL said WWL would agree to realistic budgets set and provide a risk assessment of what work might need to be excluded. He added if costs rose, WWL would provide a plan to manage the work programme within the budget provided. He highlighted WWL would produce a 30 year transition risk profile for the Committee as a reference for future discussion.

 

Resolved:   (Mayor Barry/Cr van Lier)                                      Minute No. WWC 22307

 

“That the Committee: 

 

(1)   notes that the Councils’ 2021-24 three waters investment represents a step up towards rebuilding strong networks that can deliver the services and environmental outcomes communities have signalled they want; 

 

(2)   notes that even with the increased investment for this period, the current situation will not change quickly, and the aging pipe network and backlog of renewals means bursts and leaks will continue to cause unplanned work and disruption that place pressure on operational budgets and resources; 

 

(3)   notes that Wellington Water Limited is on-track to meet the forecast level of capital expenditure in three waters infrastructure over 2021-24; 

 

(4)   notes that the capital works programme will continue to evolve in response to the needs of the network to include a different mix of projects to that envisaged when the councils Long Term Plans (LTPs) were set, but continues to support the achievement of the region’s strategic objectives for the water services; 

 

(5)   notes the anticipated high level of operational expenditure for reactive maintenance of aged assets has been experienced and will continue to be required until these assets are renewed; 

 

(6)   notes Wellington Water Limited is discussing the final operational expenditure budgets needed for 2022-23 and 2023-24 with each individual council, based on continuing cost pressures and increasing reactive maintenance requirements; and 

 

(7)   notes that an assessment of 2021-22 investment performance and anticipated performance over the remaining two years of the current LTP’s will be presented to the Committee at its 29 July 2022 meeting to support its review and approval of Wellington Water’s 2022-25 Statement of Intent.” 

 

12.

Wellington Water Limited - Drinking Water Regulation Update (22/1168)

Report No. WWC2022/3/95 by Wellington Water Limited

 

The Director, Regulatory Services, Wellington Water Limited (WWL) elaborated on the report.

In response to questions from members, the Director, Regulatory Services, WWL said WWL was working with regulators to ensure it was ready for compliance with the Taumata Arowai draft rules. He advised the regulations were expected to be implemented by November 2022. He highlighted an extra funding requirement from councils was likely. He noted it was possible the population level for the assurance bar used in water standard regulations might be lowered for the South Wairarapa region but for larger metropolitan areas there would not be a significant change.

 

 

Resolved:   (Mayor Barry/Cr van Lier)                                     Minute No. WWC 22308

 

“That the Committee: 

 

(1)   notes that Taumata Arowai does not require an annual compliance report for FY 2021/22;

 

(2)   notes that Wellington Water Limited has contracted Wai Comply to complete an independent assessment for FY 2021/22;

 

(3)   notes the intention of Wellington Water Limited to include a compliance report within the quarterly performance reports for FY 2022/23; and

 

(4)   notes any significant exception to the provision of safe water will still be reported immediately.”  

13.

Wellington Water Limited - Wastewater Treatment Update (22/1167)

Report No. WWC2022/3/96 by Wellington Water Limited

 

The Group Manager, Network Management Group, Wellington Water Limited (WWL) elaborated on the report.

In response to questions from members, the Group Manager, Network Management Group WWL advised the clarifier bearing being replaced at the Moa Point Treatment Plant was a large main drive and was being manufactured overseas.  He noted it was likely that two more bearings would be replaced over the next summer period. He added in the event of heavy rainfall, public communications would be maintained.

In response to a question from members, the Chief Executive, WWL said in the event it took longer to replace the bearing than expected due to supply problems, WWL would ensure updates were provided to the regulator.

 

 

Resolved:   (Mayor Barry/Mayor Foster)                                 Minute No. WWC 22309

 

“That the Committee: 

 

(1)   receives the report;

 

(2)   notes good progress on the wastewater treatment plant review; and 

 

(3)   endorses the new reporting method for reporting wastewater treatment plant environmental performance.”

14.          14.

Information Item - Wellington Water Committee Forward Programme 2022 (22/900)

Memorandum dated 6 May 2022 by the Democracy Advisor

 

 

Resolved:   (Mayor Barry/Mayor Beijen)                        Minute No. WWC 22310

 

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

 

MAJOR ITEM NOT ON THE AGENDA

 

Resolved:   (Mayor Barry/Mayor Baker)                         Minute No. WWC 22311

 

“That a major item not on the agenda be discussed namely mana whenua representation on the Wellington Water Committee by Wairarapa Iwi.”

The Chief Executive, PCC advised that when South Wairarapa District Council (SWDC) had become a member of WWL, Ms Narida Hooper, Chair of the SWDC Māori Standing Committee had agreed to represent South Wairarapa iwi as an interim representative. A permanent representative for iwi, Ms Andrea Rutene was now to be appointed to the Committee. She advised she would be meeting with Ngāti Kahungunu and Rangtāne o Wairarapa to formalise the position.

Members thanked Ms Hooper for her work on the Committee.

RESOLVED:   (Mayor Barry/Mayor Beijen)                          Minute No. WWC 22312

“That the Committee:

(1)   notes that Ms Andrea Rutene representing Ngāti Kahungunu will replace Ms Narida Hooper as Observer on the Wellington Water Committee; and

(2)   notes that the Chief Executive responsible for the Wellington Water Committee will be meeting with mana whenua representatives in the Wairarapa in the near future to formalise Andrea Rutene’s representation on behalf of Ngāti Kahungunu, on the Wellington Water Committee.”

 

 


 

15.     EXCLUSION OF THE PUBLIC

 

Resolved:   (Mayor Barry/Cr van Lier)                                      Minute No. WWC 22313

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

16.       Minutes - 18 March 2022

17.       Appointment of Director to Wellington Water Limited (22/1172)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Minutes of the Wellington Water Committee | Komiti Ngā Wai Hangarua held on 18 March 2022

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Appointment of Director to Wellington Water Limited.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

There being no further business the Chair declared the public portion of the meeting closed at 11.36am.  The non-public portion of the meeting closed at 12.03pm.

 

 

 

Mayor Barry

CHAIR

CONFIRMED as a true and correct record

Dated this 29th day of July 2022

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1

 

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

 

Minutes of a meeting held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 7 June 2022 commencing at 9.30am

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis (Deputy Chair)

 

Cr G Barratt

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne (via audio-visual link)

Cr A Mitchell (via audio-visual link)

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr J Griffiths, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu - Dentice, Director, Economy and Development

Ms J Livschitz, Group Chief Financial Officer

Mr D Koenders, Manager Financial Strategy and Planning

Mr B Hodgins, Strategic Advisor

Mr J Scherzer, Head of Climate and Solid Waste (part meeting)

Mr R Qian, Landscape Architect (part meeting)

Mr J Kingsbury, Head of Transport (via Zoom)

Mr B Wu, Financial Accounting Manager (via Zoom)

Ms S Page, Senior Management Accountant (via Zoom) (part meeting)

Mr S George, Senior Accountant (via Zoom)

Mr M de Boer, Principal Advisor Strategic Planning and Business (via Zoom)

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker (via Zoom)

 

 

 

PUBLIC BUSINESS

 

 


 

1.       Opening formalities - Karakia Timatanga (22/1142)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with
 a sharpened air. 

A touch of frost, a promise of a
glorious day.

 

2.       APOLOGIES

There were no apologies.

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS    

Cr Hislop declared a conflict of interest in relation to Item 4a) ‘Seaview Marina Limited (SML) – Final Statement of Intent 2022/23 to 2024/25’.  Cr Hislop was Council’s representative on the Board of SML.  She took no part in discussion or voting on the matter.

Cr Brown declared a conflict of interest in relation to Item 4b) ‘Urban Plus Group (UPL) – Final Statement of Intent 2022/23 to 2024/25’.  Cr Brown was Council’s representative on the Board of UPL.  She took no part in discussion or voting on the matter.


 

5.       Recommendations to TE KAUNIHERA O TE AWA KAIRANGI | Council - 7 June 2022

a)

Seaview Marina Limited - Final Statement of Intent 2022/23 to 2024/25 (22/1207)

 

Cr Hislop declared a conflict of interest and took no part in discussion or voting on the matter.

Mr Tim Lidgard, Chief Executive of Seaview Marina Limited was in attendance for the item. He elaborated on the report.

In response to questions from a member, Mr Lidgard advised that boats needing refurbishment would be homed in spare berths. He noted the disruption to the public parking area over the summer months while building materials was being stored in that area. He noted the waiting list for berths was to home large boats. He added that these large boats needed homing elsewhere in the marina.

In  response to a question from a member, Mr Lingard explained that half-life refits were a common undertaking in marinas. He highlighted that half-life refits were a better way to understand and manage assets. He acknowledged that the urgency of the work required had been unexpected.

The Group Chief Financial Officer advised that the proposed increase in loan funding would have no impact on ratepayers. She highlighted that the marina would fund the cost of the loan and planned to repay the loan back to Council.

Cr Briggs welcomed the focus on environmental measures. He acknowledged the proposal to replace vehicles and machinery with appropriate electric alternatives. He commended the Lower Hutt company that had recently constructed the electric ferry.

The Chair acknowledged the work of the Seaview Marina team. He asked for notification of future funding requests be made earlier in the Annual Plan process.

 

 

Resolved:   (Mayor Barry/Cr Dyer)                      Minute No. LTPAP 22301

“That the Subcommittee recommends that Council:

(1)   notes that several changes have been made to the final Statement of Intent for Seaview Marina Limited;

(2)   notes and receives the Seaview Marina Limited’s Chief Executive statement regarding the Seaview Marina refurbishment works, attached as Appendix 1 to the report;

(3)   notes that the final stage of the in-water development is now on hold, whilst Seaview Marina Limited complete the planned refurbishment works at an estimated cost of $3M over the next three years;

(4)   notes that further detailed planning and procurement works are to be undertaken to confirm the final timing and costs of the refurbishment works;

(5)   receives and agrees to the final Statement of Intent for Seaview Marina Limited for the three years commencing 1 July 2022, attached as Appendix 2 to the report;

(6)   notes that Council has approved a loan funding facility to Seaview Marina Limited of $2.7M for the period 1 July 2021 to 30 June 2031;

(7)   agrees to increase the loan funding facility to Seaview Marina Limited from $2.7M to $3.2M for the period 1 July 2022 to 30 June 2031; and

(8)   notes that the loan funding requirements of Seaview Marina Limited will be further reviewed as part of the Statement of Intent process for the year starting 1 July 2023.”

 

b)

Urban Plus Group - Final Statement of Intent 2022/23 to 2024/25 (22/1230)

 

Cr Brown declared a conflict of interest and took no part in discussion or voting on the matter.

Mr Daniel Moriarty, Chief Executive of Urban Plus Limited was in attendance for the item. He elaborated on the report.

Cr Briggs elaborated on the requirements of Plan Change 43.  He also elaborated on the higher density developments in the new National Policy Statement.

 

Resolved:   (Mayor Barry/Cr Briggs)                    Minute No. LTPAP 22302

“That the Subcommittee recommends that Council receives and agrees to the final Urban Plus Group Statement of Intent for the three years commencing 1 July 2022 attached as Appendix 1 to the report.”

 

c)

Final decisions on the Annual Plan 2022-2023 (22/1185)

 

The Manager Financial Strategy and Planning elaborated on the report. 

Three Waters

The Strategic Advisor advised the budget was based on contracts that were currently let. He said staff had considered risks such as contractor ability, supply chain issues and COVID-19.

In response to questions from members, the Strategic Advisor advised that councils across the region had increased funding for their capital work programmes.  He explained that fixing water leaks remained a priority along with the traditional summer backlog of water leak. He said a change in focus to dealing with renewals on an area basis would result in better use of funding. He noted a large amount of carry forward budget was in the renewal programme area. He advised the ‘knowing your pipes’ team was investigating the issue of wastewater flowing into stormwater pipes. He confirmed the proposed budget included the Barber Grove upgrade.

Cross Valley Transport Connections

The Head of Transport advised the Esplanade optimisation project was progressing well. He said work on the projects designed to link with RiverLink would begin shortly.

Micro-mobility – Street for People Programme

In response to questions from members, the Head of Transport explained that several budgets covered funding for wheelchair access. He noted that ‘pavements’ were work done under the surface. He was confident that the projects listed in the report were achievable. He highlighted that projects were joined together to be attractive to contractors and resulted in less contract management.

Heritage Incentives

In response to a question from a member, the Landscape Architect explained that many applications were not completed within the financial year. He added that as the result of this, there will be a higher demand for funding next year. He highlighted that officers would be requesting approval of carry forwards.

 


 

 

Resolved:   (Mayor Barry/Cr Edwards)               Minute No. LTPAP 22303

“That the Subcommittee recommends that Council:

(1)   notes that Council approved the Draft Annual Plan 2022-2023 for a light public engagement process on 4 April 2022;

(2)   notes that the analysis and results of the light engagement were reported to Council on 18 May 2022;

(3)   endorses the budget matters as recommended by officers, detailed in Table 2 in the report for the final Annual Plan 2022-2023;

(4)   endorses the proposed rates revenue increase for inclusion in the final Annual Plan 2022-2023 of 5.9%, together with a growth-related rates revenue component of 1.1%, refer Section F contained in the report;

(5)   notes the projected rating impact for 2022-2023 for the average residential ratepayer is $2.58 per week, refer Section F contained in the report;

(6)   notes the latest projected debt and balanced budget results, as detailed in graphs 2 and 3 contained in the report;

(7)   endorses the proposed updates to Draft Annual plan narratives to reflect latest information, refer Section G contained in the report;

(8)   agrees that the Annual Plan Working Group (comprising the Mayor, Deputy Mayor and Chairs of Committees) be delegated the authority to make decisions as required in preparing the Annual Plan 2022-2023 for Council adoption on
30 June 2022; and

(9)   requires that any such decisions made by the Annual Plan Working Group be reported back to the Council meeting on 30 June 2022.”

6.       QUESTIONS

There were no questions.

 

The Chief Executive read out a statement attached as page 9 to the minutes.

 

The Chair passed on his support and Council’s support to the Director of Environment and Sustainability.

 


 

 

7.       CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness
of our tasks

To be clear and free
in heart, body and soul in our
continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

 

There being no further business the Chair declared the meeting closed at 10.13am.

 

 

 

 

 

 

 

 

 

 

                                                                                                                                   C Barry

MAYOR

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022


 

Kia ora

I hope you had a lovely break over the long weekend and got a chance to wind down with friends and whānau. I wanted to share some news about Helen Oram Director Environment & Sustainability.

Helen has requested a leave of absence from her substantive role for a year to care for her parents. Helen has asked that this leave start as soon as possible and this is likely to be the end of June to enable an effective handover. I have approved this.

Helen and I have met with each of her direct reports and also with other members of her group to advise them and talk through arrangements in the short term. I have advised all staff today in my Pānui.

It’s important to Helen that you all know her reasons for taking leave at this time.

From conversations with Helen we understand how close she is to her family. Helen’s mother is undergoing cancer treatment and Helen is responsible for taking her to daily hospital appointments. Helen’s father is also frail and in need of support. Helen wants to make arrangements for his care. Understandably this is a very difficult time and Helen has advised me that she is unable to give the attention needed to her role as Director Environment & Sustainability.

Helen may also pick up some hours of work, when she feels ready, utilising her extensive experience and highly regarded planning expertise especially for work on the District Plan providing advice and guidance.

I am currently working through the arrangements to cover Helen’s role. I will let you know more about this as soon as possible.

Helen will be keeping in touch over the months so you will continue to see her around Council.

Our thoughts and best wishes go to Helen and her family at this time.

Ngā mihi nui

Jo

Chief Executive

 


1

 

HUTT CITY COUNCIL

 

Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

 

Minutes of a meeting held in the via Zoom on

 Tuesday 28 June 2022 commencing at 2.00pm

 

 

 

PRESENT:
(via audio-visual link)

 Ms S Tindal (Independent Chair)

Mayor C Barry (Deputy Chair)

 

Cr J Briggs

Cr S Edwards

 

Cr A Mitchell

Cr N Shaw

 

 

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

(via audio-visual link)      Ms A Blackshaw, Director Neighbourhoods and Communities

Mr J Griffiths, Director of Strategy and Engagement

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development 

Ms J Livschitz, Group Chief Financial Officer

Mr B Wu, Financial Accounting Manager

Ms A Leong, Finance Project Manager

Mr N Reddy, Risk and Assurance Manager, Finance

Mr J Kingsbury, Head of Transport

Mr A Quinn, Project Manager (Naenae)

Mr L Allott, Chief Digital Officer

Mr C Meads, Head of the Mayor’s Office

Mr D Kerite, Head of Regulatory Services

Ms K Glanville, Senior Democracy Advisor

Ms K Davey, Democracy Advisor

Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

 There were no apologies.  

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

3.       CONFLICT OF INTEREST DECLARATIONS      

 

          There were no conflict of interest declarations.

4.       COVID-19 UPDATE

The Chief Executive provided an update on COVID-19 attached as page 11 to the minutes.

In response to questions from members, the Chief Executive confirmed the pattern of staff absences due to COVID-19 mirrored the situation in the community.  She expected the “wave” trend of illness to continue.  She added that staff were being encouraged to have the new booster vaccination and that the Covid Leave for front line services had supported the workforce.  The Chief Executive advised that there were many reasons for the low visitor numbers to council facilities as people manage COVID-19 in their own ways. 

In response to a question from a member, the Director Neighbourhoods and Communities confirmed that attendance levels at many council services was down as much as 45% on pre-COVID-19 levels.  She added that as a result, officers were looking to start innovative, pro-active programmes to entice visitors back to facilities.  She advised that pool visitor numbers were almost back to pre-COVID-19 levels.  She said the digital and online services were very well used.

Members agreed this would be the final verbal COVID-19 update from the Chief Executive.  In the future, such updates would be provided to the Communities Committee, the Policy, Finance and Strategy Committee, and as part of the Risk Management Update report to this Subcommittee.

 

 

5.

External audit update - Hutt City Council (22/1322)

Report No. ARSC2022/3/118 by the Financial Accounting Manager

 

Speaking under public comment, Mr Max Shierlaw expressed concern that the release of the draft financial statements was scheduled after the local body elections.  He suggested officers lobby Audit New Zealand to ensure the release of  financial statements before to September 2022.  He noted that large companies (eg NZ Post) released it’s financial statements by August of each year.  He also suggested Council  use private sector auditors.

The Chair advised that she was a board member of NZ Post, as stated in her interst register.  She said that as NZ Post was a state-owned enterprise and a limited liability company it was required, by legislation, to release financial statements by 31 August each year.  She further advised, that the Auditor General appointed auditors to each local authority in New Zealand and that individual authorities had no power to use an auditor of their own choosing. She further advised it was a legal requirement that the Chief Executive release a pre-election report, including financial information for the public before the local body elections.

Mr John Whittal, Audit Director from Audit New Zealand was in attendance for the matter.  He advised Audit New Zealand had considered the officers’ request for an early release of the financial statements.  He said Audit New Zealand was not in a position to do so due to resource constraints.

The Group Chief Financial Officer elaborated on the report.

In response to questions from members, the Group Chief Financial Officer confirmed external advice had been sought about the complex issue of setting the rates and ensuring compliance with the relevant legislation.  She added external advice was also used for specific projects.  She confirmed a request for information about water loss data from the small area monitor system was referred to the appropriate officer.

 

Resolved: (Ms Tindal/Cr Briggs)                                         Minute No. ARSC 22301

“That the Subcommittee receives and notes the Audit New Zealand audit plan for the Group Annual Report for the year ended 30 June 2022, attached as Appendix 1 to the report.” 

 

6.

Sensitive Expenditure Disclosures (22/1321)

Report No. ARSC2022/3/108 by the Financial Accounting Manager

 

The Financial Accounting Manager elaborated on the report.

In response to a question from a member, the Head of the Mayor’s Office advised the Mayor’s Office had a policy not to spend money on alcohol.  He said no mayoral expenses were spent on alcohol this triennium.  The Chair confirmed that she approved all the mayoral expenses and also confirmed she had not approved any expenses relating to buying alcohol.

 

Resolved: (Ms Tindal/Cr Mitchell)                                      Minute No. ARSC 22302

“That the Subcommittee:

(1)   receives and notes the report; and

(2)   notes the Sensitive Expenditure disclosure information attached as Appendix 1: Summary of Sensitive Expenditure 01 January 2022 to 31 March 2022 to the report. “

 

7.

Payroll tax compliance evaluation update (22/1343)

Report No. ARSC2022/3/12 by the Finance Project Manager

 

The Finance Project Manager elaborated on the report.

 

Resolved: (Ms Tindal/Cr Mitchell)                                      Minute No. ARSC 22303

“That the Subcommittee:

(1)   notes and receives the update on the planned actions arising from the recommendations made in the payroll tax compliance evaluation report attached as Appendix 1 to the report;

(2)   notes the good progress of having addressed 12 of the 14 recommendations, with the remaining recommendations expected to be closed by August 2022.”

 

8.

Holidays Act Compliance (22/1344)

Report No. ARSC2022/3/119 by the Finance Project Manager

 

Speaking under public comment, Mr Max Shierlaw believed Council was misunderstanding the  Holidays Act where it related to back-paying any anomalies found.  He maintained the remediation payments should be backdated to March 2014.

The Finance Project Manager elaborated on the report.  In response to the issue raised in public comment, the Finance Project Manager explained that under legislation, a local authority was required to backdate any remediation payments six years from when it  first became aware of the issue.  She advised the external review into the issue was concluded in March 2021, which resulted in the six year period commencing in March 2015.  She noted that by the time the remediation payments were made (anticipated to be July 2022), the period would span seven years.

The Chair acknowledged the extensive amount of work that had been undertaken on the issue.

In response to questions from members, the Finance Project Manager advised the delays in the implementation of the new payroll system was due to vendor software issues.  The Chief Digital Officer advised that the vendor, assured the software would be ready on time.  He added that there were no more costs to Council at this stage and the timeframes for implementation of the new system were being negotiated.

In response to further questions from members, the Finance Project Manager advised that officers were contacting affected former employees using contact details on file.  She added that contact was being made via text message and email. 

The Chair added that legislation obliged Council to make contact with former employees using their last known contact address. She noted there was a link on Council’s website for former employees to register their interest.

In response to a further question from a member, the Finance Project Manager advised the proposed new system had regular monitoring functions.  She noted the Holidays Act 2003 legislation was due to be amended soon and that the proposed new payroll system would be revised once the amendments were enacted.

 

Resolved: (Ms Tindal/Cr Shaw)                                          Minute No. ARSC 22304

“That the Subcommittee notes and receives the report.”

 

9.

Risk Management Update (22/1406)

Report No. ARSC2022/3/120 by the Risk and Assurance Manager - Finance

 

The Chief Executive provided a verbal update on an emerging issue regarding the Little Theatre, attached as pages 12-13 to the minutes.

In response to a question from a member, the Chief Executive agreed to report back to members on whether the affected four venue bookings could be accommodated elsewhere.

The Risk and Assurance Manager – Finance elaborated on the report. 

 

Resolved: (Ms Tindal/Cr Mitchell)                                      Minute No. ARSC 22305

“That the Subcommittee:

(1)   notes and receives the information in this report; and

(2)   notes the Risk Register attached as Appendix 1 to the report.

 

10.

Tupua Horo Nuku Project Update (22/1405)

Report No. ARSC2022/3/121 by the Head of Transport

 

The Head of Transport elaborated on the report.   

In response to questions from members, the Head of Transport advised the external funding had not been approved. He added an announcement would be made in July 2022.  He explained the delay in final costings for the remaining four bays was due to designs and costs taking longer than anticipated.  He noted reduced costs for Sunshine Bay and Windy Point after the peer review process.

 

Resolved: (Ms Tindal/Cr Edwards)                                     Minute No. ARSC 22306

“That the Subcommittee:

(1)   notes the key risks and updates on the Tupua Horo Nuku (Eastern Bays Shared Path) Project;

(2)   notes the increasing construction costs to deliver the overall Tupua Horo Nuku (Eastern Bays Shared Path) Project and that discussions are on-going with Crown Infrastructure Partners (CIP) and Waka Kotahi to seek additional funding and that the costs for the remaining four bays will go to Council for approval in late 2022;

(3)   notes the Tupua Horo Nuku (Eastern Bays Shared Path) Project budgets (both capital expenditure and revenue) approved by Council in the Long-Term Plan 2021-2031 following public consultation and updated for Council decisions made in the preparation of the Annual Plan 2022-23, as detailed in the “Financial Considerations” section of the report; and

(4)   notes that Council will be required to approve any increase in funding requirements which exceeds Council’s approved budgeted position and that the impact of the significance of increases on requirements for Council to consult on changes will be considered alongside the outcome of discussions with funding partners.”

For the reasons outlined in this report.

 

11.

Building Consent Authority Accreditation Update (22/1404)

Report No. ARSC2022/3/122 by the Director Environment and Sustainability

 

The Director of Environment and Sustainability elaborated on the report.  She advised the International Accreditation New Zealand (IANZ) accreditation visit was on 24-26 August 2022. She said that monthly updates to IANZ had changed to the 10th of the month.

In response to questions from members, the Director of Environment and Sustainability advised that officers provided action update reports. She also advised IANZ was satisfied with the officers progress.

 

Resolved: (Ms Tindal/Cr Mitchell)                                      Minute No. ARSC 22307

“That the Subcommittee notes and receives the Building Consent Authority Accreditation update.”

 


 

12.     Information Items

a)

Naenae projects - progress update (22/1348)

Memorandum dated 8 June 2022 by the Project Manager (Naenae)

 

The Project Manager (Naenae) elaborated on the report. 

The Group Chief Financial Officer advised the approval of Council’s application to the Local Government Funding Agency’s Green, Social and Sustainability Programme had been successful.

Cr Briggs acknowledged the Project Manager (Naenae) for working well with all project partners on the project and adhering to the project timeframes. 

Cr Shaw congratulated the team for recycling 80% of the demolition materials.  She noted the addition of a second “Zoom Tube” to the project.

Mayor Barry congratulated the team on reaching the significant milestone.  He acknowledged the commitment to sustainability. He noted the involvement of Council and the community from the outset of the project.  He cited the project as having instilled community confidence.

 

Resolved: (Ms Tindal/Mayor Barry)                          Minute No. ARSC 22308

“That the Subcommittee receives the memorandum and notes the following progress that has been made on the Naenae projects:

 

a)       the completion of the demolition and the commencement of site establishment;

b)       the signing of the main construction contract with Apollo Projects;

c)       the inclusion of a second bulkhead and two hydro-slides in the scope of the Naenae Pool;

d)      the Naenae Pool and Fitness Centre is tracking well to the budget of $68M and the confidence rating of successful delivery is improving;

e)       the loan application to the Local Government Funding Agency under the Green, Social and Sustainability Lending Programme; and

f)       the first drawdown of co-funding of $2.7M from Crown Infrastructure Partners.”

 

b)

Audit and Risk Subcommittee Forward Programme 2022 (22/1422)

Report No. ARSC2022/3/109 by the Senior Democracy Advisor

 

The Chair expected a further update on the external audit to the next Subcommittee meeting on 30 August 2022.

 

Resolved: (Ms Tindal/Cr Mitchell)                             Minute No. ARSC 22309

“That the Subcommittee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

13.     QUESTIONS

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.05pm.

 

 

 

 

 

 

 

S Tindal

CHAIR

 

 

 

CONFIRMED as a true and correct record
Dated this 2nd day of August 2022


 

 

 

Audit and Risk Subcommittee 28 June 2022 – Covid Update

 

Further to my update to the Subcommittee on 19 April I note that the risk report to today’s meeting covers the ongoing impacts of Covid on our operations. As managing Covid has become part of our business as usual and continuity planning, I’m proposing that this be the final bespoke report to the Audit and Risk Subcommittee on Covid. The Communities Committee and Policy Finance & Strategy Committee will also continue to receive updates in their regular reporting cycle.

 

NZ remains in the orange traffic light setting. Around 35% of our permanent workforce has contracted Covid (176) and many more have been required to isolate due to household contacts having Covid or being a close contact. There have been ten workplace exposure events across our sites with two staff contracting COVID. This is a very low rate and highlights the effectiveness of our health and safety “golden rules”. Now that we are in the winter months, we are seeing an upsurge in flus and colds. We offered our annual flu vaccinations free to staff and saw a strong uptake of this.

 

Covid continues to impact staff numbers across our community facilities and services, although to a lesser extent than last reported. We are managing on a day-by-day basis with intermittent facility closures. Visitor numbers at our eight neighbourhood hubs and libraries continues to be at decreased levels due to the impact of COVID. For the three-month period March-May 2022, visitor levels are at 45% of the same months pre-COVID. Bookings of community halls across the city are 54% of pre-covid levels.

 

The financial impacts of Covid are ongoing. We are forecasting a loss of revenue of $2M mainly due to closures and restrictions impacting pools of $1.2M and other community spaces of $0.4M, as well as parking and enforcement fees in the Transport area of $0.4M. Our capex programme has also seen some delays due to Covid. This has been reported on separately with carry-overs to 2022/23 agreed by Council

Regional co-ordination responding to Covid continues.

 

Ngā mihi nui

Jo Miller

Chief Executive

 


 

 

                                                                    

Closure of the Little Theatre

 

Asbestos has been discovered underneath carpet tiles located in the foyer area of the Little Theatre. The area is contained, represents no risk to the public and plans to remove the asbestos have been approved by Worksafe.

 

The Little Theatre needs to be temporarily closed until at least 13 July 2022 to allow for the safe removal of asbestos. The Chief Executive advised the temporarily close the Little Theatre to the public with immediate effect to allow for a Class A asbestos removal to be carried out.

On Monday 20 June 2022, during routine replacement of the carpet in the foyer of the Little Theatre, a contractor discovered an unknown substance under the existing carpet tiles. Fibresafe, an IANZ accredited asbestos sampler/surveyor, took a sample on site of the unknown substance. Whilst on site, they advised they would also test the vinyl that is glued to the concrete underneath the carpet tiles. Fibresafe suspected the vinyl would contain asbestos and communicated this at the time. The lab report from Fibresafe confirmed that the vinyl contains asbestos and will have cross contaminated the mastic glue. The foyer was already closed off to the public due to the routine maintenance and has remained closed since. Additional hoardings were put up to restrict all access to this area.

In the previous carpet installation, the asbestos was not identified and therefore not sealed. When the carpet tiles were pulled up to be replaced, this disrupted the vinyl, and the job cannot be completed without further disruption. To completely rid the floor of asbestos, the vinyl will be pulled up, but the glue requires being ground-off. Grinding this glue off turns the removal into the highest class due to the airborne nature of grinding.

 

The Facilities team met with three different contractors to discuss the severity of the asbestos and options for moving forward. Contractors are required to be licensed according to their ability to remove asbestos. Two of the contractors have a Class A license (highest class) and one a Class B license. Whilst Hutt City Council does not have a formal asbestos management policy, from an Assets & Facilities and Health and Safety viewpoint, eliminating the hazard is the preferred option. However, this is always viewed case by case to ensure practicality, risk assessment and affordability.

 

Before an asbestos removal can take place, Worksafe require a five-day review of the methodology from the contractor.  Worksafe has viewed and approved a methodology from one of our Class A contractors and work can proceed once the quote has been accepted.

 

An option of not grinding the floor (dropping to a Class B removal) was considered. However, due to the state of the vinyl, the inability to manage the airborne particles and contractor’s policies of not encasing asbestos, this is not a feasible option. The timeframe for asbestos removal is likely to be two weeks from Wednesday 29 June 2022. There will be 4 venue hire bookings affected by the closure. There will be an impact on hirers and the Arts & Culture team will endeavour to find alternative arrangements for all bookings. There are three one-day bookings and one two-week booking that will be impacted by the proposed closure.

These works are not budgeted for within the Arts & Culture budget but will be covered by the Facilities Management Contingency Fund. The work to safely remove the asbestos is estimated to be approximately $30,000.00.

 

Hutt City Council is a PCBU under the Health and Safety at Work Act 2015, with Chief Executive Jo Miller, holding duty of care as the Officer of the PCBU, and therefore responsible for ensuring due diligence responsibilities are met. Hutt City Council as a PCBU has responsibility to ensure we provide a safe work environment and to manage any risk to our staff, contractors, or visitors through provision of information, training, instruction, or supervision. Where possible, a PCBU should eliminate risks to health and safety as far as reasonably practicable, or where not possible, minimise those risks as far as is reasonably practicable. Based on this, an elimination strategy should be considered, and if not practicable, the risk needs to be minimised as far as reasonably practicable. Hutt City Council must meet any overlapping duties, and consult, coordinate and cooperate with all affected PCBUs, including other tenants or contractors engaged to complete work.  

 

Until remedial works have been completed, the foyer area of the Little Theatre is unsafe for staff or public to access. This area has been closed off with protective hoardings.

 

Jo Miller 

Hutt City Council 

Chief Executive

 

30 June 2022                                                                                                                                                                                          

 


1

 

HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Minutes of a meeting held in the Council Chambers,

 2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 6 July 2022 commencing at 2.00pm

 

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

 

Cr G Barratt (from 2.20pm) via audio visual link

Cr J Briggs

 

Cr K Brown (from 2.04pm)

Cr B Dyer

 

Cr D Hislop

Cr A Mitchell

 

Cr N Shaw (Deputy Chair)

 

 

APOLOGIES:                  Cr Edwards and Cr Sutton. An apology was received from Cr Barratt for lateness.

 

NON ATTENDANCE:    Cr C Milne

 

IN ATTENDANCE:          Ms A Blackshaw, Director Neighbourhoods and Communities (via audio visual link)

Mr K Puketapu-Dentice, Director Economy and Development (via audio visual link)

Ms K Crandle, Head of Parks and Reserves (part meeting)

Ms M Laban, Head of Connected Communities

Mr S Chan, Programmes and Innovations Manager (part meeting)

Ms C Elliot, Assets Manager Reserves, Sport, Ecology (part meeting)

Mr B Gall, Community Facilitator, Connected Communities (part meeting)

Mr A Quinn, Project Manager (Naenae)

Mr B Hu, Traffic Engineering Manager (part meeting)

Ms K Stannard, Head of Democratic Services

Ms A Doornebosch, Democracy Advisor

Ms K Davey, Democracy Advisor

 

PUBLIC BUSINESS

1.       Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.

APOLOGIES

Resolved: (Deputy Mayor Lewis/Cr Shaw)                             Minute No. CCCCC 22301

“That the apologies received from Cr Edwards, Cr Sutton be accepted and leave of absence be granted and the apology for lateness received from Cr Barratt be accepted.”

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

Cr Brown joined the meeting at 2.04pm.

 

Deputy Mayor Lewis left the meeting at 2.06pm, and rejoined the meeting at 2.07pm.  Cr Shaw took the Chair for the duration of the absence.

4.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflict of interest declarations.

 

PRECEDENCE OF BUSINESS

Under Standing Order 10.4, the Chair gave precedence of business to items 8 a) Spatial Plan and Urban Design Update and 8 b) Communities of Interest Update to allow these items to be heard first.   These items are recorded in the order in which they are listed on the order paper.

Cr Barratt joined the meeting at 2.20pm.

5.

Director's Report - Neighbourhoods and Communities (22/1420)

Report No. CCCCC2022/3/139 by the Director, Neighbourhoods and Communities

 

The Director Neighbourhoods and Communities elaborated on the report. She noted since the report had been written, COVID cases were rising in the Wellington region and nationally. She advised the impacts of COVID would continue for Council into the financial year.

 

In response to questions from members, the Director Neighbourhoods and Communities said Matariki celebrations were focussed on working with mana whenua. She said officers would work with other community groups for future Matariki celebrations. She noted the Moera library refurbishment was planned for later in 2022 subject to availability of contractors and materials. She highlighted there were four Neighbourhood Coordinator roles across the city. She said two of these roles were vacant and these positions would be readvertised. She said Te Whare Whakaruruhau o Raumānuka was based on a Ministry of Corrections initiative.

 

In response to questions from members, the Head of Parks and Reserves said walking and cycle access across the new pipe bridge at Silverstream was part of the resource consent process. She said funding had not yet been allocated from Waka Kotahi and officers were working through the issue. She said officers had met with Hutt Valley Tennis Association (HVTA) representatives about extra funding for renovations and the indoor court project. She noted the funding shortfall of approximately $300k. She said that HVTA was planning to fundraise to meet this gap. She noted officers would confirm this and provide advice back to members.

 

Resolved:  (Deputy Mayor Lewis/Cr Dyer)                        Minute No. CCCCC 22302

 

“That the report be received and noted.”

 

 

Resolved:  (Mayor Barry/Cr Briggs)                                         Minute No. CCCCC 22303

 

“That the top five requests to Council from Wheels and Canes be reported back to the Communities Committee meeting to be held on 7 September 2022, through the Director’s Report.”

 

6.

Petone Wharf rebuild options (22/1317)

Report No. CCCCC2022/3/140 by the Head of Parks and Reserves

 

Speaking under public comment, Mr Matt Young expressed concern that timber for the Petone wharf rebuild may have come from South America. He considered Council should not source this timber if it contributed to the destruction of rainforests. He suggested officers make a commitment not to use timber from South America for the rebuild of Petone wharf. He further suggested officers get independent advice to confirm the source of this timber.

 

In response to a question from a member, Mr Young said he had no concerns about using other materials. He noted though that there were heritage requirements to follow if timber was not used.

The Director Neighbourhoods and Communities said updates on the rebuild had gone to the Petone Community Board (PCB) and the Audit and Risk Subcommittee. She said PCB, Heritage New Zealand and Greater Wellington Regional Council (GWRC) were discussing sustainability goals for the rebuild. She advised she had made a note of concerns about where the timber had come from. She noted officers were working on a range of options. She said members would have an opportunity to make a final decision on the way forward in early 2023.

 

The Head of Parks and Reserves elaborated on the report. She noted the report recommended Options 2, 3 and 4 for further investigation. She said a report would go to the Committee on the preferred option in February 2023. She advised this would form the basis of a resource consent application to GWRC in March 2023. She said officers had been considering sustainability issues and the use of exotic timbers for the rebuild. She noted options were being considered whilst balancing heritage requirements and cost.

 

In response to a question from a member, the Reserves Asset Manager said officers would continue to meet with representatives from Heritage New Zealand during the Petone wharf rebuild. She noted nothing could be confirmed about the heritage aspects of the rebuild until the final design had been agreed upon. She advised the intent was to keep as much of the heritage design as possible subject to availability of materials.

 

In response to questions from members, the Head of Parks and Reserves said options 5 and 6 in the report were not being considered as Council decided to rebuild the Petone wharf rather than demolish it. She said officers had consulted with Tonkin and Taylor about the depth of the Petone wharf piles. She advised this included any effect this would have on the Waiwhetu aquifer. She noted that the Forest Products Commission provided an independent international certification system on the source of timber. She said officers were following up with Calibre to confirm where the product had come from and the quantity. She said when this information was available she would distribute it to members. She noted recycled materials didn’t have the life cycle of new timber. She noted that some components of the Petone wharf could be built with recycled product. She said it was difficult to say if hardwood was a responsible timber source but this would provide the character and longevity desired by the community in the design.

 

 

 

Resolved:   (Deputy Mayor Lewis/Cr Mitchell)                  Minute No. CCCCC 22304

 

“That the Committee:

(1)   notes the Calibre Consulting report on the Petone Wharf Rebuild Options attached as Appendix 1 to the report;

(2)   notes that three options are being progressed for detailed design and costings;

(3)   notes that Council will be asked to make a decision on which option to progress in early 2023; and

(4)   notes that once a design and budget have been confirmed, the project will additionally report in regularly to the Major Projects Board during the detailed design and delivery phases.”

7.

Parks and Reserves Workplan 2022/23 (22/1006)

Report No. CCCCC2022/3/141 by the Head of Parks and Reserves

 

The Director, Neighbourhoods and Communities noted that when budgets were confirmed for the Long Term Plan 2021-2031 officers made a commitment to provide members with an update on this workplan each year.

The Head of Parks and Reserves elaborated on the report.

In response to a question from a member, the Director Neighbourhoods and Communities advised discussions about sportsground charges were the result of the Long Term Plan 2021-2031 process. She noted officers were considering how the approach to investment in sport and recreation would be considered. She said a report and briefing would be provided to the Committee later this year.

 

In response to questions from members, the Head of Parks and Reserves said the northern part of the Eastern Hills would be included in the Track Strategy Review. She said the Parks and Reserves Management Plan expected riser tracks to be developed in Stokes Valley and Naenae in the future. She said officers would provide members the preferred option for the Waione Street Bridge boardwalk before a commitment with the designer and contractor was given.

 

Cr Hislop left the meeting at 4.00pm and rejoined the meeting at 4.10pm.

 

Resolved:    (Deputy Mayor Lewis/Cr Shaw)                     Minute No. CCCCC 22305

 

“That the Committee:

(1)   receives and notes the 2022/23 Parks and Reserve Workplan; and

(2)   agrees to remove the boardwalk beside Waione Street Bridge and replace it with a ramp to connect wheeled travellers to the footpath.”

The meeting adjourned at 4.05pm and reconvened at 4.10pm.

 

 

8.       Information Items

a)

Spatial Plan and Urban Design Update (22/1650)

Report No. CCCCC2022/3/115 by the Head of Procurement

 

The Director Economy and Development elaborated on the report.

 

In response to questions from members, the Director Economy and Development said the Golden Triangle area was identified from talks with the Wellington Regional Leadership Committee. He said this area was identified because of its close proximity to rail networks and flat land. He noted this would enable medium density development and 15 Minute Neighbourhoods in this general area. He said when the Project Brief came to Council the Golden Triangle area would likely be the focus of Phase One. He noted other areas would be included in Phase Two. He said consideration of green spaces would be part of the Streets for People initiative led by Waka Kotahi.

 

Resolved: (Deputy Mayor Lewis/Cr Dyer)                Minute No. CCCCC 22306

 

“That the report be received and noted.”

 

 

b)

Communities of Interest Update (22/1500)

Memorandum dated 14 June 2022 by the Community Facilitator

 

Speaking under public comment, Mr Quentin Duthie advised he had conducted a survey and held meetings on better ways to move around the city. He highlighted some access barriers learnt as a result of these meetings. He said he supported the Wheels and Canes representatives and wanted better access throughout the city for all residents. He noted the new Integrated Transport Strategy (ITS) provided for mobility and age related impairment. He considered ITS’s principles and actions were weak.

 

In response to questions from members, Mr Duthie said if he was successful in the local body elections he would ask elected members to be more visible and present at community meetings. He said improved words that could be used in the ITS included ‘collaborate’ and ‘involve’ rather than ‘consider’.

 

The Community Facilitator, Connected Communities elaborated on the report.

 

Mr Grant Rutherford, Ms Jill Lawry and Mr Julian Paton representing Wheels and Canes provided a presentation. They tabled their top five requests to Council attached as page 11 to the minutes.

 

Mr Rutherford advised he had created the Wheels and Canes group in 2020. He said he had been assisting people with disabilities for over 40 years. He said machines were available to assist people with disabilities to evacuate out of buildings in the event of an emergency. He noted Hutt Hospital had installed these devices. He considered they would be a valuable asset in other buildings in the city. He said he had met with Mayor Barry in April 2022. He advised they had discussed accessibility issues for people within the community. He noted the disabled carpark outside Naenae Medical Centre was set against a grassed area. He said this was an unstable surface for drivers with disabilities. He advised the disabled carpark outside Naenae Library was bent so was difficult for disabled people to use.

 

In response to questions from a member, Mr Rutherford said the location of most of the disabled carparks in Naenae were good but they needed upgrading. He said one disabled carpark was large enough for use but was not located near the shops. He noted that many disabled people were now using vans. He said this was dangerous when using angled parks when disembarking from the back door.

 

Ms Lawry asked if there had been an evaluation of the Hutt City Accessibility and Inclusiveness Plan (the Plan). She also asked if the public could request amendments to the Plan. She said Goal 3 of the Plan stated that everyone would be able to move about the city without being limited by the physical environment. She said there were many broken footpaths and parked vehicles in the city which limited access. She considered if Council wanted residents to move away from using cars, they would need more accessible areas for everyone. She said she supported disability groups working with officers to test, develop and maintain areas in the city to ensure these issues were acted on.

 

 

In response to questions from members, Ms Lawry said it would help if a review of the Plan was held annually or against Council’s programme of works. She said Christchurch City Council had good plans in place for inclusiveness and accessibility.

Mr Paton highlighted that the Hutt Valley Disability Advisory Group was formed in 2009. He said this Group included representatives from the disability sector, Hutt City Council, Upper Hutt City Council and the District Health Board. He noted a presentation was provided by this Group on the Inclusiveness and Accessibility Strategy at that time. He also noted it was then indicated that both Councils would move to being disability friendly cities. He said it would be good to look back on this alongside the work of the Plan. He advised it would help when designing new documents if officers liaised with the disability sector to give a broader view.

 

In response to a question from a member, the Traffic Engineering Manager said Council had transport programmes and structure upgrades planned for all users. He noted there was a programme being developed for wheelchair friendly footpaths to be implemented this and next financial year. He advised officers would be happy to work with the community if the programme needed reprioritising. He said officers were working with Greater Wellington Regional Council and Metlink on the bus stop review. He said this included better access to train stations. He advised officers were also working on the life of signage in the city for better navigation. He noted officers would follow up the parking queries highlighted in Naenae.

 

In response to questions from members, the Director Economy and Development said fair access to all was part of planning work underway. He noted the philosophy around 15 Minute Neighbhourhoods. He said Council’s programme of works included better access to carparks, footpaths and walkways. He said this would be submitted to future Infrastructure and Regulatory Committee meetings. He advised this was a continuous piece of work that required long term investment.

 

Members noted that any review of the Plan should include working with disability groups. They asked for a report on progress made over the last five years. They also asked for regular reporting into a new Plan.

 

Cr Brown left the meeting at 2.52pm and rejoined the meeting at 2.55pm.

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)               Minute No. CCCCC 22307

 

“That the Committee receives and notes the information.”

 

c)

Naenae projects - progress update (22/1531)

Memorandum dated 15 June 2022 by the Project Manager (Naenae)

 

The Project Manager (Naenae) elaborated on the report. He said the loan application to the Local Government Funding Agency under the Green, Social and Sustainability Lending Programme had been approved.

 

In response to questions from members, the Project Manager (Naenae) said he understood demolition costs were an operational cost. He advised they were not part of the capital expenditure budget for the project. He said the Greenstar rating system was the first for an aquatic facility in New Zealand.

 

Resolved:   (Deputy Mayor Lewis/Cr Dyer)              Minute No. CCCCC 22308

 

“That the Committee receives the memorandum and notes the following progress that has been made on the Naenae projects:

 

(1)   the completion of the demolition and the commencement of site establishment;

 

(2)   the signing of the main construction contract with Apollo Projects;

 

(3)   the inclusion of a second bulkhead and two zoomtubes in the scope of Naenae Pool;

 

(4)   the Naenae Pool and Fitness Centre is tracking well to the budget of $68M and the confidence rating of successful delivery is improving;

 

(5)   the successful loan application to the Local Government Funding Agency under the Green, Social and Sustainability Lending Programme; and

 

(6)   the first drawdown of co-funding of $2.7M from Crown Infrastructure Partners.”

 

d)

Communities Committee Forward Programme 2022 (22/1298)

Report No. CCCCC2022/3/112 by the Democracy Advisor

 

Resolved: (Deputy Mayor Lewis/Cr Dyer)                Minute No. CCCCC 22309

 

“That the Communities Committee Forward Programme 2022 be received and noted.”

 

 

9.       QUESTIONS

There were no questions.

10.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

There being no further business the Chair declared the meeting closed at 4.29pm.

 

 

 

 

 

Deputy Mayor Lewis

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wheels and Canes – Our Top Five Requests to Council:

 

1.    Upgrade the following two accessible car parks in Naenae:

       Next to the Library

       Next to the Medical Centre

Both of these car parks have issues that need to be remedied. Once this is done and they are brought up to a high standard, they can be used as examples of how accessible parking should be done throughout our city.

 

2.    Fix the Pedestrian crossing next to Hutt Hospital so that it doesn’t dip down so deeply in the gutter, which is a real hazard for people in wheelchairs. Use this as an example of how to best remedy this issue in other areas.

 

 

3.    Employ CCS Disability Action to carry out a Street Accessibility Audit in partnership with MRCagney (NZ) Limited, as recommended in an email from Raewyn Hailes to Mayor Barry on 22/04/22.

 

4.    Review the Hutt City Inclusiveness Plan as was always intended when half-way through its ten-year period (which is now), and re-establish the Accessibility Advisory Group.

 

1.    Have a representative from the Naenae Pool and Post Office projects (Whakatupu Te Ngaengae) attend the next Wheels & Canes meeting at 10am on 8th July 2022 (or a nearby date that suits), to form a relationship with the group, share the latest plans and hear feedback.


 

1

 

HUTT CITY COUNCIL

 

 

Komiti Hanganga | Infrastructure and Regulatory Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Tuesday 12 July 2022 commencing at 2.00pm

 

 

PRESENT:

Cr A Mitchell (Chair)

Mayor C Barry

 

Cr K Brown

Cr B Dyer

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr D Hislop and Cr G Barratt

 

IN ATTENDANCE:        Cr J Briggs (via audio-visual link)

Cr S Edwards (via audio-visual link)

                                          Deputy Mayor T Lewis (via audio-visual link)

Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities (via audio-visual link)

Mr J Griffiths, Director Strategy and Engagement (via audio-visual link)

Ms H Oram, Director Environment and Sustainability

Ms A Geddes, Acting Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development 

Ms J Livschitz, Group Chief Financial Officer

Mr B Hodgins, Strategic Advisor Environment & Sustainability (via audio-visual link)

Ms P Rotherham, Head of Planning (via audio-visual link)

Ms K Waldegrave, Acting Head Strategy and Planning

Mr P Sullivan, Principal Policy Advisor

Ms A Martin, Resource Consents and Compliance Manager (via audio-visual link)

Ms J Sowry, Research and Policy Assistant (via audio-visual link)

Mr D Kerite, Head of Regulatory Services

Ms K Stannard, Head of Democratic Services

                                          Ms K Davey, Democracy Advisor

Mrs H Clegg, Minute Taker (via audio-visual link)

 

 

 

 

 


 

PUBLIC BUSINESS

 

 

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

The Chair advised that under Standing Order 13.1, permission was granted to Deputy Mayor Lewis, Cr Briggs and Cr Edwards to take part in the discussion. He confirmed these members were unable to vote on any matters.

 

The Chief Executive introduced Ms Alison Geddes, Acting Director Environment and Sustainability.

 

1.       APOLOGIES

 Resolved:                                                                             Minute No. IARCC 22301

“That the apology received from Cr Hislop and Cr Barratt be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4.

Three Waters Reform - Submission on the Water Services Entities Bill (22/1499)

Report No. IARCC2022/3/148 by the Strategic Advisor

 

Speaking under public comment, Mr Max Shierlaw requested that Council’s submission on the Three Waters Reforms firmly state opposition to the reforms. He believed the reforms lacked community support and had not been properly developed.

The Strategic Advisor elaborated on the report. He advised that part (3) of the recommendation read “Deputy Chair”, as the chair of the committee was an apology for the meeting.

In response to questions from members, the Strategic Advisor confirmed staff at Wellington Water Limited would automatically move to the new entity. He was not aware of any discussions concerning the payment of royalties.  He added that if  government chose to deal with that issue, it would need to be covered by subsequent legislation. He advised he was unaware of any joint Wellington local authority submissions.

The Chief Executive agreed to circulate copies of the Taituarā – Local Government Professionals Aotearoa and other local authority submissions.

In response to further questions from members, the Acting Head Strategy and Planning  advised people who made submissions to Council were advised they could make individual submissions directly to government. She confirmed officers had no objections to the suggested inclusion of early and direct consultation with iwi.

Cr Sutton expressed opposition for the recommendations. She believed engagement with residents had not been extensive. She said the majority of those who had responded, did not support the Three Waters Reforms.  She noted a large effort had been made to engage with iwi. She supported Council joining an alternative movement for Three Waters Reforms (Communities for Local Democracy).

The Chair acknowledged the work of the officers and encouraged members of the public to put in personal submissions.

 

 

Resolved: (Cr Mitchell/Cr Shaw)                                          Minute No. IARCC 22302

“That the Committee:

(1)     notes the intent of the Water Services Entities Bill and the key matters as outlined in the report;

(2)     approves the submission, as attached as Appendix 1 to the report on the Water Services Entities Bill; and

(3)     agrees to delegate authority to the Deputy Chair of the Infrastructure and Regulatory Committee, and the Chief Executive to finalise the submission, consistent with discussions and any amendments made by the Committee.”

For the reason that the Finance and Expenditure Select Committee submission deadline on the Water Services Entity Bill closes at 11.59pm on Friday 22 July 2022.

Cr Sutton requested that her dissenting vote be recorded against the above matter.

5.

Three Waters Infrastructure Update (22/1575)

Report No. IARCC2022/3/143 by the Strategic Advisor

 

Mr Colin Crampton, Chief Executive, Ms Vivien Chen, Programme Manager – Environmental Water Quality (via audio-visual link) and Mr Joe Hemi, Team Leader, Drainage Investigations Team (via audio-visual link) from Wellington Water Limited (WWL) were present for the item.

The Chief Executive, WWL provided an update on the fluoridation issue. He explained WWL was on-track to deliver safe drinking water to all consumers in the metropolitan area, but it had failed to add fluoride to the water. He apologised for this, adding that WWL  was working to reinstate the fluoridation process at all water treatment plants. He acknowledged the failure fell below Council’s and the company’s standards and expectations. He advised that the WWL Board had commissioned a report into the failure. He said this had been completed and an implementation plan had been developed and enacted. He anticipated all recommendations of the report would be actioned by October 2022 and all fluoridation processes operational by September 2022. 

In response to questions from members, the Chief Executive, WWL advised a business case was currently underway concerning the fluoridation of water for Korokoro and Petone. He said the business case would be completed in early 2023. He acknowledged the timeline for the water flouridation for this area has not yet been finalised. 

The Chief Executive, HCC added that Council would follow the direction and advice of the Ministry of Health concerning fluoridation. She said public consultation would be part of the process. The Chief Executive, WWL believed the appropriate facilities could be designed and built in line with the commencement of the new water governing entity.  

The Programme Manager – Environmental Water Quality and Team Leader, Drainage Investigations Team, WWL delivered an update and presentation to the Knowing your Pipes Programme.

In response to questions from members, the Programme Manager – Environmental Water Quality, WWL advised the programmed wastewater renewal projects had a positive impact on the contamination results. She confirmed that officers had held meetings with the Friends of Waiwhetu Stream and the local community. She said residents were usually surprised to receive a letter identifying their property as releasing contaminants into the networks. The Team Leader, Drainage Investigations Team, WWL added that most property owners wanted to get their drainage issues fixed as quickly as possible.

In response to a question from a member concerning the inability or refusal of private landowners to fix their pipes, the Strategic Advisor said Council had powers under the Local Government Act to require work to be completed. He added that officers had investigated ways to provide financial assistance to enable work to be carried out. He agreed to report back to members with the results of those investigations and why a policy had not been adopted. 

 

In response to further questions from members, the Team Leader, Drainage Investigations Team, WWL advised the Harcourt Werry Drive culverts fed directly into open streams before flowing to the Hutt River. He said this had caused false readings as other rotting material was present in the streams. He added the wet weather was another factor affecting sampling.

In response to a question concerning the capacity of WWL to carry out the required works, the Programme Manager – Environmental Water Quality, WWL advised the team was almost at full strength. She anticipated progress would be made on the repairs required. She further advised that the areas of highest contamination were being investigated first. 

Mayor Barry left the meeting at 2.53pm.

In response to a question from a member, the Director Economy and Development advised he would report back to members regarding whether the letter to the property would sit on a Land Information Memorandum (LIM) report. He agreed it would be helpful information for prospective owners.

Mayor Barry rejoined the meeting at 2.56pm.

In response to a question regarding the Capex Programme, the Strategic Advisor said most of the contracts referred to in paragraph 6 of the report related to wastewater or drinking water issues.

Cr Dyer expressed surprise at the high number of faults being identified in the networks. He suggested better communication channels with the general public. He also suggested a breakdown of the types of faults and supported all information being placed on LIM reports.

Cr Shaw thanked officers for their work and spoke in support of  Cr Dyer’s comments

 

Resolved: (Cr Mitchell/Cr Dyer)                                          Minute No. IARCC 22303

“That the Committee receives the report and notes its contents.”

 

6.

Regulatory Matters Report (22/1585)

Report No. IARCC2022/3/144 by the Head of Regulatory Services

 

The Director Environment and Sustainability elaborated on the report. She clarified that paragraph 4 of the report should state that the Land Information Memorandum (LIM) team were fully staffed, but the Development Engineering and the Resource Consents teams still had vacancies. She advised that good progress was being made with the International Accreditation New Zealand (IANZ) requirements and all IANZ deadlines had been met.

In response to questions from members, the Director Environment and Sustainability advised that often subdivision developments created more lots than were built on, as one or more may relate to roads or reserves. She agreed to report back on this issue.

In response to a question from a member regarding Hutt Hospital, the Head of Regulatory Services said the notice had been issued to Hutt Hospital based on the evidence provided. He said if further information was presented, it would also be investigated. He added the notice gave the owners seven years to comply with the requirements.

In response to questions from members, the Head of Regulatory Services advised if a substitute product (eg an alternate plasterboard) failed, Council held some liability. He added officers used many avenues and compliance paths to ascertain certifications for products prior to issuing a building consent, including through the Building Research Association of New Zealand and the Ministry of Business Innovation and Employment. He said inspectors on-site were notifying contractors of alternatives which might be used. He added an information letter would be sent to all builders covering product substitutions and the process for changing products part way through a build.

In response to a question from a member concerning illegal dumping on the riverbanks, the Head of Regulatory Services advised it was difficult to prosecute the perpetrators as there were often no witnesses to the actual dumping. He confirmed officers liaised with their counterparts in the Greater Wellington Regional Council.

 

Resolved: (Cr Mitchell/Cr Shaw)                                         Minute No. IARCC 22304

“That the Committee receives and notes the information.”

 


 

7.       Information Item

 

Infrastructure and Regulatory Forward Programme 2022 (22/1549)

Report No. IARCC2022/3/114 by the Senior Democracy Advisor

 

Resolved: (Cr Mitchell/Cr Dyer)                                           Minute No. IARCC 22305

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

8.       QUESTIONS

There were no questions.

 

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

There being no further business the Chair declared the meeting closed at 3.14 pm.

 

 

 

 

 

 

 

 

A Mitchell

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022

 


1

 

HUTT CITY COUNCIL

 

            Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

 Lower Hutt on

 Thursday 14 July 2022 commencing at 2.00pm

 

 

 

PRESENT:

Cr J Briggs (via audio-visual link)

Mayor C Barry

 

Cr K Brown

Cr S Edwards (via audio-visual link)

 

Deputy Mayor T Lewis (via audio-visual link)

Cr A Mitchell (Chair)

 

Cr N Shaw

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Ms H Oram, Director Environment and Sustainability

Ms A Geddes, Acting Director Environment and Sustainability

Mr J Scherzer, Head of Climate and Solid Waste

Mr B Hodgins, Strategic Advisor

Mr B Hu, Traffic Engineering Manager (part meeting)

Ms K Pascall, Policy Planning Manager (part meeting)

Mr C Page, Intermediate Policy Planner (part meeting)

Ms K Glanville, Senior Democracy Advisor (via audio-visual link)

Ms K Davey, Democracy Advisor (part meeting)

Ms J Randall, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

1.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

2.       APOLOGIES

 There were no apologies.

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflict of interest declarations.

5.

Update on Council's climate change work (22/1433)

Report No. CCASC2022/3/145 by the Head of Climate and Solid Waste

 

In response to questions from members, the Head of Climate and Solid Waste agreed to send images of the Victoria University climate change adaptation designs to the Committee if they were available. He considered Lower Hutt was well serviced with regard to electric vehicle (EV) chargers. He did not have statistics to provide a comparison with other regions. He said officers could promote the use of EV chargers if their use was low or could wait until EV numbers increased to fill the demand. He added officers would consider installing extra chargers for areas of high demand.

 

Resolved: (Cr Mitchell/Cr Brown)                                   Minute No. CCASC 22301

 “That the Committee:

(1)     notes the update on various climate change work streams; and

(2)     notes the officer’s submission on  the Draft National Adaptation Plan attached as Appendix 2 to the report.”

 

6.

Update on Council's solid waste and waste minimisation work (22/1441)

Report No. CCASC2022/3/146 by the Solid Waste Manager

 

The Strategic Advisor and the Head of Climate and Solid Waste provided a presentation attached as pages 6-12 to the minutes.

In response to questions from members, the Strategic Advisor acknowledged officers had underestimated the resources required to respond to queries from customers when they implemented the rubbish and recycling system in 2021. He agreed COVID had added to challenges with the implementation. He noted in retrospect a 12 month period for the new system was more realistic than the nine months that had been set. He added officers had also needed more resources to manage incoming data.

In response to questions from members, the Head of Climate and Solid Waste acknowledged communication between Council and its rubbish and recycling contractor was not always effective. He advised a new interface was being trialled over the next few weeks to improve communication. He added this would ensure queries received satisfactory responses. He said recycling contamination levels were close to the allowable threshold. He confirmed truckloads might be sent to landfill if contamination levels reached the threshold. He noted a small number of households were causing the contamination. He agreed to investigate whether there was a correlation between people renting homes with small bins and contamination. He noted those renting would be powerless to change their bin size.

In response to questions from members, the Head of Climate and Solid Waste said  officers would assess the impact of introducing a food waste collection service to the current rubbish and recycling system once decided by Council. He advised the timeframe for integrating food waste would align with the next Long Term Plan in July 2024. He said a report to the relevant Committee in May 2023 would allow time for consultation, planning and decision making by July 2024. He added this would allow a further 12 months to put a food waste collection service in place.  He highlighted the project would be on a similar scale to the implementation of Council’s rubbish and recycling service.

In response to a question from a member, the Head of Climate and Solid Waste advised officers would be contacting known not-for-profit organisations once information about applying for free access to Silverstream Landfill was available on Council’s website. The Chair suggested officers should also advertise on social media.

Members made the following points:

·                An efficient interface for the public would make the current rubbish and recycling system more effective.

·                Council’s rubbish and recycling was a high quality service at a good price.

·                A campaign to reinforce positive behaviour and target contaminators would begin to reduce contaminations levels in recycling.

·                The new system’s significant diversion of waste from landfill would allow the Silverstream Landfill to remain operational for longer.

·                More granular data on Council’s rubbish and recycling over the coming months would be helpful.

·                Education was key. It was important that the right recyclables went into recycling bins. 

 

Resolved:   (Cr Mitchell/Cr Shaw)                               Minute No. CCASC 22302

“That the Committee notes the update on various solid waste management and minimisation matters.”

 

7.

Submission on the National Policy Statement for Indigenous Biodiversity Exposure Draft (22/1737)

Report No. CCASC2022/3/149 by the Policy Planning Manager

 

The Director, Environment and Sustainability advised that officers would review the financial implications of the District Plan for the 2023/24 Annual Plan, rather than for the 2022/23 Annual Plan as stated in paragraph 42 of the officer’s report.

The Policy Planning Manager advised that officers had included changes suggested by members at the briefing as attached to the officer’s report.

Cr Briggs requested that officers contact those who engaged with Council’s previous Significant Natural Areas (SNA) process under Plan Change 46 and encourage them to make submissions on the draft National Policy Statement – Indigenous Biodiversity (NPS-IB).

The Chair expressed concern that the pragmatic approach to mapping outlined in point 2 of the officer’s submission could result in challenges from those wanting a small part of a SNA removed from their property. He asked officers to request a clear definition in the NPS-IB of the circumstances for exclusions, to provide clarity to land owners. He agreed officers would need to work with landowners on the NPS-IB. He highlighted the NPS-IB would provide many ecological, health and amenity benefits. He encouraged individuals to send submissions to the Ministry for the Environment by the deadline of 21 July 2022.  

 

Resolved: (Cr Mitchell/Cr Edwards)                                   Minute No. CCASC 22303

“That the Committee:

(1)   receives the report;

(2)   approves the submission on the National Policy Statement for Indigenous Biodiversity Exposure Draft, as attached as Appendix 1 to the report;

(3)   agrees to delegate authority to the Chair and Deputy Chair of the Climate Change and Sustainability Committee, and the Chief Executive to finalise the submission, consistent with discussions and any amendments made by the Committee; and

(4)   notes that the Climate Change and Sustainability Committee has performed the responsibilities of the Policy, Finance and Strategy Committee in accordance with its Terms of Reference so that the matter can be considered in a timely manner.”

For the reason that the submission represents Council’s view on the draft National Policy Statement for Indigenous Biodiversity.

 

8.

Climate Change and Sustainability Committee Forward Programme 2022 (22/1710)

Report No. CCASC2022/3/147 by the Democracy Advisor

 

Resolved: (Cr Mitchell/Cr Shaw)                                 Minute No. CCASC 22304

 “That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the report.”

9.       QUESTIONS

There were no questions.

10.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

The Director, Environment and Sustainability was acknowledged for her work as she took a year’s leave from her role.

 

The Chief Executive advised her pre-election report was now available for members and would be published on Council’s website.

 

Mayor Barry thanked Cr Mitchell for stepping in as Chair for meetings when the appointed Chairs had been unavailable due to COVID.

 

 

 

There being no further business the Chair declared the meeting closed at 3.05 pm.

 

 

 

 

 

A Mitchell

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022


 

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                                                                                       1                                                        02 August 2022

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Description automatically generated with medium confidenceHutt City Council

12 July 2022

 

File: (22/1783)

 

 

 

Report no: HCC2022/3/19

 

Sealing Authority

 

 

 

 

Recommendation

That Council approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report.

 

SCHEDULE 1 - GENERAL SEALING AUTHORITY

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

Easements in Gross

a)   75 Pohutukawa Street, Lower Hutt

Katherine Jean Knowles and Hutt City Council

57WNMYAPPKJ5-1407309756-288

 

b)   191-193 Wise Street, Wainuiomata

Xingbin Zhou and Hutt City Council

57WNMYAPPKJ5-1407309756-290

 

c)   34 Fleet Street, Lower Hutt

Fleet Street Properties Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-289

 

d)   35-37 Rata Street, Lower Hutt

Rata Street Developments (35) Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-292

 

 

e)   90-93 Oxford Terrace, Lower Hutt

Oxford Terrace Developments (90) Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-293

 

f)    5-11 Macky Street, Lower Hutt

Williams Corporation Trading 16 Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-294

 

g)   10-16 Biddle Crescent, Lower Hutt

Williams Corporation Trading 14 Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-295

 

h)   38 Main Road, Wainuiomata

Toni Ann Walker and Scott Darren Clint Walker and Hutt City Council

57WNMYAPPKJ5-1407309756-305

 

i)    33 Brian Hughes Road, Wainuiomata

Fitzherbert Developments Limited and Hut City Council

57WNMYAPPKJ5-1407309756-306

 

j)    48 Glen Road, Stokes Valley

Wolfbrook Residential No4 Limited and Hut City Council

57WNMYAPPKJ5-1407309756-307

 

k)   28 Hair Street, Wainuiomata

28 Hair Street Developments Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-309

 

l)    15 Wellington Road, Wainuiomata

Jalendra Mani Goundar, Shalini Lata Goundar and Trafalgar Trustee Corporation Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-310

 

m)  330 Oxford Terrace, Lower Hutt

Janice Anne Hectors & Pieter Christiaan Hectors and Hutt City Council

57WNMYAPPKJ5-1407309756-312

 

n)   15 Renoir Avenue, Lower Hutt

David John Matthews and Anne Armstrong Matthews and Hutt City Council

57WNMYAPPKJ5-1407309756-313

 

 

 

o)   5-7 Milne Crescent, Lower Hutt

Williams Corporation Trading 7 Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-314

 

p)   1 - 3 Milne Crescent, Lower Hutt

Williams Corporation Trading 15 Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-315

 

q)   13 & 15 Winifred Way, Lower Hutt

Farrand Bruce Turner, Simone Ellen Turner, Gareth Roland Tickle & Janlyn Lee Robertson and Hutt City Council

57WNMYAPPKJ5-1407309756-316

 

r)   9 Totara Street, Wainuiomata

Donno's Properties Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-317

 

s)   50 Milne Crescent, Lower Hutt

Michael Terence Friday and Independent Trust Company (2018) Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-319

 

t)    Te Ara Whanui Kaupapa Maori school, 27 Wakefield Street, Alicetown, Lower Hutt

Her Majesty the Queen for Education Purposes and Hutt City Council

57WNMYAPPKJ5-1407309756-320

 

Cancellation of Condition and Partial Cancellation of Condition in CONO under Resource Management Act 1991

a)   33 Brian Hughes Road, Wainuiomata, Lower Hutt

Fitzherbert Developments Limited and Hut City Council

57WNMYAPPKJ5-1407309756-308

 

Application under s90 Land Transfer Act 2017 and Easement

a)   15 Wellington Road, Wainuiomata

Jalendra Mani Goundar, Shalini Lata Goundar and Trafalgar Trustee Corporation Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-310

 


 

Land covenant in gross, pedestrian ROW and right to drain water EI, EI ROW extension

a)   Land adjacent to 10 Mitchell Street, Boulcott, Lower Hutt (Mitchell Park tennis court land)

Vital Healthcare Property Limited and Hutt City Council

57WNMYAPPKJ5-1407309756-311

 

Transfer of title 

a)   11 Mulberry Street, Maungaraki, Lower Hutt

Helen Mary Hamilton, Matthew Terence Edward Webb (being the executors of surviving purchaser Salome

Webb)

57WNMYAPPKJ5-1407309756-318