1                                              23 August 2022

HUTT CITY COUNCIL

 

Poari Hapori o Ōkiwinui | Eastbourne Community Board

 

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 23 August 2022 commencing at 7.15pm

 

 

                                                                                                                                                                       

PRESENT:

V Horrocks (Chair)

M Gibbons

 

B Moss

B Spedding

 

F Vickers (Deputy Chair)

 

Deputy Mayor T Lewis

 

                                          

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:         Mayor C Barry (part meeting)

Cr J Briggs

                                           J Miller, Chief Executive
J Kingsbury, Head of Transport

B Hu, Traffic Engineering Manager (part meeting)

K Pascall, Policy Planning Manager

N Geard, Principal Policy Planner

J Randall, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

 There were no apologies.

2.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

3.       PUBLIC COMMENT

Speaking under public comment, Heather McLean spoke on an item not on the agenda but that fell within the Board’s Terms of Reference. She advised maintenance was needed for the seating outside the old Post Office Building, the delicatessen and the Four Square in Eastbourne Village.

 

The Democracy Advisor agreed to forward the request for maintenance to the appropriate division of Council.

 

The Chair advised Sandy Lang, a representative of St Ronan’s Church, had tabled a document at the meeting. She said it was a proposal to retain the St Ronan’s church building as a community asset. The document is attached as pages 8-10 to the minutes. She requested the document be included in the agenda for discussion at the new Board’s meeting in the new triennium.

 

Comments are recorded under the item to which they relate.

 

4.

Mayor's Address

Mayor Barry provided a verbal address, attached as pages 11-12 to the minutes.

 

5.

Chief Executive's Address

The Chief Executive provided a verbal address, attached as pages 13-14 to the minutes.

6.       Presentations

a)

Presentation by Park Rangers from Greater Wellington Regional Council

Jo Greenman, Eastern Harbour Park Ranger,  introduced Zane Gillgren, a Park Ranger working half time for the East Harbour Regional Park (the park). She provided a presentation on activities in the park, attached as pages 15-19 to the minutes.

·           An updated brochure for the Northern Forest area of the park was now available. It offered additional information on  features such as the steepness of the tracks and the number of steps on tracks.

 

·           A DNA deer scat analysis found deer were concentrated near urban gardens around the edge of the Park. The deer cull budget had been increased to speed up the work. Another DNA scat analysis would take place in five years’ time.

 

·           Rain had delayed the possum control toxic drop. A new pre-feed drop would take place in the park in four weeks’ time in preparation  for a toxic drop.

 

·           The southern boundary fence would not be repaired. The DNA scat confirmed deer were entering the park through the Northern  boundary. In addition, a fence to keep deer out would need to be high.

 

·           150 plants had been planted in the McGowen Street area.

·           The Mackenzie steps had been replaced.

·            Repairs to the track surface near the Bus Barns had been completed.

·           A number of trees fell in the Northern Forest during the recent heavy rains and storms, including five Rimu trees. The Butterfly Creek toilet lost its door in the storms.

·           Plastic brochure holders had been replaced with metal brochure holders to stop them being vandalised.

 

·           A new fence at the Parangarahu lakes was keeping stock out and helping bush to regenerate. It was hoped 3,000 plants would be planted around the lakes over the summer period. A toilet would also be installed.  The track to the lighthouse had been upgraded. It had been noted Parangarahu Lake was flooding over the road and taking weeks to clear.

 

·           14,000 plants were to be planted at Baring Head. Hydroseeding would be trialled to kick-start native growth.  A wildfire assessment had shown the area was at high risk of wildfire due to the low rainfall and high winds. Tracks would be used as fire breaks.

 

·           The house at Baring Head would soon be painted, and water services would be installed. The house would then be fitted out and ready for overnight accommodation, at a date to be determined in 2023.

 

·           Summer events were planned for February 2023.

 

b)

Presentation by a Councillor of Greater Wellington Regional Council

Cr Lamason thanked the Chair, the Board and the Eastbourne community for their work and feedback over the term of the triennium.

 

c)

Presentation on proposed District Plan Change 56 (Intensification Planning Instrument)

The Policy Planning Manager and the Principal Policy Planner provided a power point presentation attached as pages 20-27 to the minutes on proposed Plan Change 56 (the Plan Change). She advised the Plan Change was mandatory under national requirements unless councils had good reason to include qualifying matters. She said the Plan Change was currently open for submissions. She added an independent consultant was available to assist with advice on writing a submission.

7.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflicts of interest.

 

Precedence of Business

In terms of Standing Order 10.4, the Chair accorded precedence to Item 12: Transport and Parking Update, to follow Item 9: Maire Street Shared Path Proposal.

 

The items are recorded in the order in which they are listed on the agenda.

8.       Minutes

Bruce Spedding requested an amendment to Item 13b in the minutes. He advised the proposed bike track was a project of the Eastbourne Community Board, not the Eastbourne Youth Workers Trust.

Resolved:                                                                              Minute No. ECB 22401

(V Horrocks/Deputy Mayor Lewis)

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday 21 June 2022, be confirmed as a true and correct record subject to an amendment to Item 13b.”

  

9.

Maire Street Shared Path Proposal (22/1440)

Report No. ECB2022/4/154 by the Traffic Engineering Manager

 

 

In response to questions from members, the Traffic Engineering Manager said that because of financial constraints, flexi-posts were the preferred dividers between the Maire Street shared path and the road.

Members endorsed the proposed design layout for the shared path including the traffic management measures. They did not consider flexi posts were ideal traffic dividers due to their visual impact. They asked for further discussion on the matter with officers.

The Traffic Engineering Manager agreed to an informal meeting with members to discuss the dividers.

 

 

Resolved: (V Horrocks/Mr Vickers)                         Minute No. ECB 22402

“That the Board:

(1)   notes and receives the information; and

(2)   supports the design for the layout attached as Appendix 1 to the report to formalise the existing shared path along the waterfront side of the Maire Street car park.”

For the reason that the proposed formalised shared path will improve safety and encourage sustainable mode shifts for the surrounding area.

 

10.

Chair's Report (22/1992)

Report No. ECB2022/4/140 by the Chair

 

Resolved: (V Horrocks/M Gibbons)                                    Minute No. ECB 22403

“That the Board:

(1)     receives and notes the report;

(2)     retrospectively approves expenditure of $1167.56 exclusive of GST from the Board’s miscellaneous budget for expenses relating to the Board’s Climate Change response meeting on 3 August 2022;

(3)     retrospectively approves expenditure of $130.43 exclusive of GST from the Board’s miscellaneous budget for a wreath that was purchased for the 2022 Eastbourne ANZAC Day event;

(4)      notes a submission was sent to Council in respect of a proposal to re-issue a Licence to Occupy Reserve Land to Wellesley College which requires the Board’s retrospective endorsement; and

(5)     agrees to endorse the submission contained within Appendix 1 to the Chair’s report.”

 

11.

Democracy Advisor's Report (22/1764)

Report No. ECB2022/4/138 by the Democracy Advisor

 

Resolved: (V Horrocks/B Moss)                                           Minute No. ECB 22404

“That the Board notes and receives the report.”

12.     Information Item

Transport and parking update (22/1936)

The Head of Transport provided a verbal update on transport matters in the eastern bays.

·           There had been a number of slips on roads around the eastern bays due to wet weather and storms. Officers were prioritising resources and had triaged work for over 100 slips across the city. 

·           Construction on Tupua Horo Nuku - Eastern Bays Shared Path (the path) would begin soon. A well attended information evening for the path was held recently. Site investigations were underway to inspect power and water service locations so these would not be impacted by the path design. Planning for the path extension through Days Bay was on hold while storm damage was attended to and decisions on funding were made.

·           Gaps had been generated in the Lowry Bay sea wall during recent storms. Remediation work was underway.

13.     Reports from representatives on local organisations

Report back from representatives on local organisations (22/1763)

Report No. ECB2022/4/139 by the Democracy Advisor

a.             Okiwi Eastbourne - Bays Community Trust

Speaking under public comment, George Tuffin, a representative of the Okiwi-Bays Community Trust (the Trust), provided an update on the merger of the Okiwi Trust and the Eastbourne-Bays Community Trust. He advised the impacts of the merger would be visible at a governance level, with fewer people needed for administrative work. He emphasised that services provided by the Okiwi Trust would not change. He confirmed Okiwi Trust would retain its investments.

b.             Eastbourne Youth Workers Trust

Bruce Spedding advised there was nothing to report.

 

c.              Community Emergency Response Group
Bruce Spedding advised the group was close to finding a candidate to assist with the Eastbourne FM radio network.

The Chair advised that Council and Wellington Water Limited were working on a plan for the stream between Wellesley College and properties on Ferry Road.

d.            Vibrant Village
Murray Gibbons advised the Head of Parks and Reserves had engaged a heritage consultant to provide advice on whether the old police cell would fit aesthetically with its proposed location. He added Council would be responsible for the building’s ongoing maintenance.

e.             MIRO

An update was provided under Item 6) Presentation by Park Rangers from Greater Wellington Regional Council.

 

14.

Welcomes and Valedictories

Eastbourne Community Board candidates were welcomed and wished well for the upcoming elections.  

Speaking under public comment, Diane Cheyne and Amelia Manson expressed their appreciation for the Chair’s good work on behalf of the Eastbourne community. They presented her with a native plant arrangement.

 

The Chair expressed appreciation to members for their skills and experience, their hard work, and their involvement in projects for the local community.

15.     QUESTIONS

There were no questions.

 

There being no further business the Chair declared the meeting closed at 8.52 pm.

 

 

 

 

 

 

 

 

 

                                                                                                V Horrocks

                                                                                    CHAIR

 

 

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 29th day of September 2022


 

Possible St Ronan’s : HCC cooperation

For ECB meeting 23/8/22

1.              GENERAL BACKGROUND – EASTBOURNE’S THREE CHURCHES

Status of the three suits of Eastbourne’s Church Buildings

       St Alban’s, Anglican. Church + Church Hall. Seismic closure ~5 years ago. Very costly to fix. Congregation dwindling, aging.

      San Antonio, Catholic. Church + Church School. Seismically OK. Congregation dwindling, aging. Church School closing December 2022. Church future is uncertain.

      St Ronan’s, Presbyterian. Church + Education Block + Church Hall. Seismically OK. Congregation dwindling, aging. Negative budgets (~$40,000) for the last 6 years (since 2016/17). Only a matter of time to closure. Maybe 1 or 2 years only. Negative budgets run down operational reserves…!

NOTES

a.  Church properties are owned by their parent bodies – not by the congregations. When churches close, the properties are usually sold. The capital assets, though developed from within the local community, are withdrawn and deployed nationally.

b. These days, one could never gain a resource consent to build a similar community facility. Anyway, there’s no spare contiguous land (each of the three churches covers 2 or 3 large residential sections).

2.       GENERAL SITUATION – ST RONAN’S

      Our buildings are used much more heavily (x10-times – see 4 below) by the wider Eastbourne community, than by our church congregation.

      The operational costs associated with our buildings are about $35,000 pa. These include item such as: •rates, •power, •cleaning, •insurance and •wear-and-tear maintenance.

      These costs do not include those associated with major maintenance items such as: •re-roofing, •major painting etc.

      St Ronan’s receives most of its income from the personal donations from its 30 or so members, most of whom are on retirement incomes.

      We receive no funding at all from the national Presbyterian Church (PCANZ) - instead we must support PCANZ by a levy of about $5,000 pa.

      Our receipts from room hire to the community are about $5,000 pa – these cover only about 14% of the associated operational costs of $35,000.

      Our hire rates are limited because many rentable public spaces in Eastbourne are highly subsidised (e.g., Muritai School (by the MoE), the Library (by the HCC), the Eastbourne Sports & Services Club (by the HCC). We can’t compete with these highly subsidised facilities…

      We do not charge some users our regular room-hire rates because we wish to support their community activities – e.g., •the Toy Library, •the Mainly Music Playgroup, •the Pop-in-and-Play Playgroup, •the Community Fridge.

3.       FACILITIES OFFERED

      Church building – A large, attractive auditorium (1960s), with audio visuals, piano, organ, seating and stage

      Hall (and kitchen)

      Storage - Two large indoor stores are used exclusively by the Eastbourne Toy Library. Two large outdoor sheds are used exclusively by the Mainly Music and the Pop-in-and-Play playgroups

      Fellowship Room (and kitchenette) – Community meetings

      Blue Room –Toy Room, Community meetings

      Pre-school Playground – Set in an attractive and peaceful garden setting, with a child-secure gate, used by our numerous room hirers and also by casual ‘walkins’ from the street

      Community Fridge - Accessible 24x7, and supported by our two local food retailers and by home gardeners (in season). Used by a number of needy people within the wider Eastbourne community.

 

4.       CURRENT USE OF ST RONAN’S FACILITIES

By the Churches

       St Ronan’s – 1.5 hour per week (Sunday Services)

       St Alban’s – 1.5 hour per month (Thursday Services)

Say 2 h/week

By the Eastbourne Community

Frequent

      Toy Library (4 h/week)

      Mainly Music Playgroup (3 h/week)

      Pop-in-and-Play Playgroup (3 h/week)

      PumpDance (10 h/week)

      Metal Recycling

      Community Fridge

Say 20 h/week

Periodic

      Kids’ birthday parties (~8 pa)

      Funerals (~6 pa) an attractive, solemn space for a funeral, seats 150+ persons, supported by toilets, Hall and kitchen for associated catering. Most funerals are not for St Ronan’s people.

      Community Concerts (~6 pa) – a new venture. Well supported by the Eastbourne community.

      Community Theatre (an opportunity with some adjustment to the stage area)

      Public Lectures (e.g., Winter Series)

      Public Meetings (e.g., HCC shared path, Local Body elections, Party political meetings, the SPCA…)

      Retired persons

      East Harbour Environmental Association

      Historical Society

      Take a Break (St Alban’s, 12 pa)

      Karate (when Muritai School is unavailable)

NOTES

      A common problem for renting all such spaces is community demand is most between Monday evening and Friday noon - about 3½ days a week. There is very little demand for the remaining 3½ days, Friday noon to Monday evening.

      Also, the main focus on those 3½ busy days is in the afternoons and evenings (not much in the mornings).

      This pattern severely limits the number of hours spaces can be rented. Our spaces are about fully utilised during the busy 3½ days. I often turn away would-be renters because there’s no space availability when they want them.

PROPOSAL

      That St Ronan’s forms a trust (e.g., “St Ronan’s Buildings Trust”) to retain community access to these buildings in Eastbourne (buildings ownership stays with the PCANZ).

      Trustees to be appointed from the Eastbourne community (volunteers).

      The Trust to employ a part-time manager to handle space hiring, routine maintenance etc.

      That HCC supports the operational costs of the buildings (say about $40,000 pa)

      That HCC supports periodic major maintenance items (e.g., re-roofing, major painting etc)

      That the St Ronan’s, St Alban’s and San Antonio church communities rent spaces they require from the Trust

      That the existing and new community users rent spaces from the Trust

      That the rental income be returned to the HCC to help defray the operational shortfall.

NOTES

      If some arrangement such as that proposed here cannot be agreed and implemented within just a few months, St Ronan’s will be forced to close, and our properties will be sold.

      All the above community functions (detailed in 4 above) will be forced to cease operation. There is simply no space for them anywhere else in Eastbourne.

      The Eastbourne community will be the losers - forever…!

 

Sandy Lang, St Ronan’s Presbyterian Church, Eastbourne


Mayoral Address August 2022

Kia ora tātou

I hope you have all managed to stay warm, healthy and dry while we continue to battle through winter.   This year has been a busy and productive year.  We have started projects that deliver on our long-term plan priorities, with a particular focus on addressing our three waters network, and transport infrastructure.

Ensuring our infrastructure is resilient and fit for purpose is key to supporting the growth we are continuing to see in our communities.  It means ensuring our water pipes deliver safe drinking water, and our systems are equipped to handle storm events, and ongoing growth.   It means creating a travel network that better connects our communities, makes it easier for everyone to get around, and encourages more active modes of transport.  Less reliance on cars will help reduce congestion and emissions, and assist us to do our part to address climate change.  

In recent times, we’ve also seen some pretty appalling behaviour outside Queensgate at the bus interchange on Bunny Street. I convened a meeting with MPs, Police, GWRC, and Council officers to agree a way forward. We all agreed that both short and medium term steps were necessary to increase public safety in the area.

The short term measures being progressed are:

-          Increase Police presence in the area

-          Upgrade four existing CCTV cameras in the area to provide 360 degree range, 24/7

-          Work with community organisations to increase presence in the precinct

-          Restricting access to free wifi from local businesses on Bunny Street as it is may be attracting people to congregate in the area

-          Consider relocating either bus stop B or C to minimise congregation

The medium term measure being progressed is:

-          Fast tracking the consideration of design changes to the bus interchange to increase safety 

The amount of rain over the past six weeks has been immense, with impacts right across the city. The emergency management team and our contractors are working hard to clear slips but the number across Lower Hutt and the region has meant that our workers are having to heavily prioritise their resources.  This means less urgent work will take a bit longer to get around to.

I’ve reached out to Emergency Response Minister Kieran McAnulty to see what support is available from the government in meeting the immediate need, bearing in mind their primary focus is understandably on the emergency response in Nelson at the moment.

It’s clear that with the ongoing, and escalating, impacts of climate change, we need to take a long term look at resilience across our city, particularly in our communities that have limited access post weather events.   This needs to be a priority for our region post-election, but it’s not something we can do alone, central government would need to be at the table.

This Wednesday there will be a sod turning event for Eastern Bays Shared Pathway, Tupua Horo Nuku.  I look forward to joining Minister of Transport Hon Michael Wood and other key project partners for the occasion, and hope to see some of you there.    

The event marks a significant milestone, bringing us a significant step closer to seeing construction start.  

The design of the first two bays, Sunshine Bay and Windy Point, is completed, with work on underground services to begin soon, followed by new seawall construction. The beginning stages of preparing the design for the four northern bays are underway.  We soon expect the Bay Specific Urban Design Plans to be completed and will keep you informed of how we are progressing. We have seen the impact of recent weather events in Eastbourne, and the need for this construction is more apparent now than ever. 

As the last meeting of the year, I want to acknowledge the work that you all do, and the huge contribution and difference it makes to the community.  I want to make special mention to Virgina Horrocks who is stepping down after many years of service – I believe you’ve been a member of the Board since 2010 and the Chair for the last nine years! You’ve been a vocal champion for Eastbourne and have been instrumental in getting several projects over the line. I know I speak on behalf of everyone when I say you will be sorely missed and I know you will continue to make a difference in whatever you do next.

I am excited by our collective achievements over the last three years, and the work we have on the horizon.  All of which contributes towards making our city a better place to live, work and play.  Thank you for your ongoing work and contribution you make. And I hope to see many of you after October.


 

23 August 2022

 

Chief Executive’s Statement to Eastbourne Community Board 23 August 2022

 

Tuia i runga, tuia i raro, tuia i roto, tuia i waho, tuia te here tāngata e pae nei,

tēnā koutou, tēnā koutou, tēnā koutou katoa

I draw from above, from below, from within and without; to bind together all people gathered here today, I greet you all.

 

Kia ora and thank you for inviting me to the final meeting of the Eastbourne Community Board for this triennium.

 

I won’t say too much as you have a full agenda this evening with three presentations including one from our staff on housing intensification - a critically important issue for our city and those living here and those that want to have a place to call home in Te Awakairangi ki Tai.

 

I want to acknowledge and thank you all for your service to Eastbourne and the bays. Your advice and contribution make a difference. Our staff have appreciated your valuable input and guidance. So please accept my thanks for all that you have done.

 

Thank you also for hosting the highly successful session on climate change earlier this month. I enjoyed hearing from all the presenters. The Board does a great job of bringing people together to talk with the community about key issues.

 

You must all be proud of the progress you’ve seen on Tupua Horo Nuku, the Eastern Bays Shared Path. Looking back to the agenda for the first meeting of the Board for this triennium you were asked to support a submission to the Greater Wellington Regional Council on the Eastern Bays Shared Path. And on Wednesday the first sod will be turned – a moment to be very proud of.

 

I would like to make a special mention to retiring Board Chair Ginny Horrocks.

For those that don’t know, Ginny has been a member of the Board since 2010 and the Chair from 2013 – not a bad innings.

 

So we’ve done a bit of asking around and checking up on you and here’s what some of your people have to say about your achievements and those of the Board.

 

Negotiated the skate ramp with residents and officers (difficult project with a popular outcome).

• Tupua Horo Nuku shared path - endless advocacy to help get it finally over the line.

• Excellent Chair and mentor for new Board members.

• A focus on climate change and walking the talk on reducing carbon emissions.

• Excellent Chair and Board Member with a passion for anything to do with the environment.

• As an ex-schoolteacher was good at allocating various tasks to each Board member and often held informal meetings at her house so we would keep up with our list of things to be done before the next meeting.

• Ginny was an inspiration and will be a tough act to follow.

• Keeps relationships with all the bays’ residents’ associations and keeps connected.

• Organises annual bus tour ‘walkarounds’ with officers and Board members to meet with all residents’ associations to hear their issues, then gets them listed on the Council work programme.

• Always happy and positive.

• Makes everyone relaxed.

• Collaborates with people through any challenges, nothing is a problem if it’s worked out together.

• Tireless and resolute, a great role model for the rest of the board.

 

Thank you Ginny for your support to me and council staff and for your outstanding service to this community.

 

I hope you continue to enjoy your bike rides with husband John and spending more time with your mokopuna. There’s no doubt you have earned it!

Nō reira, tēnā koutou, tēnā koutou, tēnā koutou katoa.

 

Jo Miller

Hutt City Council Chief Executive


 

 

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