HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

POARI HAPORI O ŌKIWINUI Eastbourne Community Board

 

 

16 August 2022

 

 

 

Order Paper for the meeting to be held in the

East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne,

on:

 

 

 

 

Tuesday 23 August 2022 commencing at 7.15pm

 

Meetings are held under the Orange Traffic Light setting

 

 

 

Membership

 

Virginia Horrocks (Chair)

Murray Gibbons

Belinda Moss

Bruce Spedding

Frank Vickers (Deputy Chair)

 

Deputy Mayor Tui Lewis

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 


 

 

 

 

COMMUNITY BOARDS FUNCTIONS AND DELEGATIONS

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a)         do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b)         are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(c)         are subject to any other statutory requirements that may apply to a particular delegation;

(d)         are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f)           promote centralisation of those functions where the appropriate expertise must be ensured; and

(g)         reflect that all statutory and legal requirements must be met.


DELEGATIONS

Decide:

·              Naming new roads and alterations to street names (in the Community Board’s area) within the provisions of Council’s Kaupapa Here Tapanga - Naming Policy 2022-2027.

·              Official naming of parks, reserves and sports grounds within the provisions of Council’s Kaupapa Here Tapanga - Naming Policy 2022-2027. Note 1

·              Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note 2

·              The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·              The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·              The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

·              The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

·              Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·              The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

CONSIDER AND MAKE RECOMMENDATIONS TO COUNCIL ON:

·              Particular issues notified from time to time by Council to the Community Board.

·              Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

 

 


 

1  This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the              site crosses ward or community boundaries.

2  The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

3   


·              Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·              Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·              The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

 

GENERAL FUNCTIONS

Provide their local community’s input on:

·              Council’s Long Term Plan and/or Annual Plan.

·              Council’s policies, programmes (including the District Roading Programme) and bylaws.

·              Changes or variations to the District Plan.

·              Resource management issues which it believes are relevant to its local community, through advocacy.

·              The disposal or acquisition of significant assets.

·              Road safety including road safety education within its area.

·              Any other issues a Board believes is relevant to its local area.

·              Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

·              Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

·              An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·              An overview of parks, recreational facilities and community activities within its local area.

Develop:

·              Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

·              Local community awards.

Promote:

·              Recreational facilities and opportunities in its area with a view to ensure maximum usage.


·              Arts and crafts in its area.

Appoint:

·              A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).


 

appendix 1 – community engagement fund

criteria

 

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.


              EASTBOURNE

A STATEMENT OF BASIC PRINCIPLES

The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,

Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,

Desires to conserve and enhance this asset for the  enjoyment  of  future generations of residents and visitors, and therefore;

Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1.  A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2.  A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3.  A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4.  A community where industry and commerce have developed without detriment to the natural environment;

5.  A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6.  A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7.  A community which values and encourages preservation of its heritage and history.

Further:

It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.

 

    


                     0                                                               23 August 2022

HUTT CITY COUNCIL

 

Poari Hapori o Ōkiwinui | Eastbourne Community Board

 

Meeting to be held in the East Harbour Women's Clubrooms, 145 Muritai Road Eastbourne on

 

 Tuesday 23 August 2022 commencing at 7.15pm.

 

ORDER PAPER

 

Public Business

 

1.       Opening formalities - Karakia Timatanga (22/1759)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

No apologies have been received.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4.       Mayor's Address (22/1761)

A verbal address by Mayor Barry

5.       Chief Executive's Address (22/1507)

A verbal address by the Chief Executive

6.       Presentations

a)      Presentation by Park Rangers from Greater Wellington Regional Council (22/1228)

A verbal presentation by Ms Jo Greenman, East Harbour Regional Park Ranger, and Mr Zane Gillgren, Eastern Mobile Ranger

b)      Presentation by a Councillor of Greater Wellington Regional Council (22/1796)

A verbal presentation by Cr Prue Lamason

c)       Presentation on proposed District Plan Change 56 (Intensification Planning Instrument) (22/2020)

A verbal presentation by Council’s District Plan team

7.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.  

8.       Minutes

Meeting minutes Eastbourne Community Board, 21 June 2022                            11

9.       Maire Street Shared Path Proposal (22/1440)

Report No. ECB2022/4/154 by the Traffic Engineering Manager                         29

10.     Chair's Report (22/1992)

Report No. ECB2022/4/140 by the Chair                                                              35

11.     Democracy Advisor's Report (22/1764)

Report No. ECB2022/4/138 by the Democracy Advisor                                       39

12.     Information Item

Transport and parking update (22/1936)

A verbal update by the Traffic Engineering Manager

13.     Report BACK from representatives on local organisations (22/1763)

Report No. ECB2022/4/139 by the Democracy Advisor                                       53      

14.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

15.     Valedictories (22/2013)

16.     Closing formalities - Karakia Whakamutunga (22/1760)

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

Judy Randall
DEMOCRACY ADVISOR

 

 

 


                                                                       0                                                   21 June 2022

HUTT CITY COUNCIL

 

            Poari Hapori o Ōkiwinui | Eastbourne Community Board

 

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 21 June 2022 commencing at 7.15pm

 

 

                                                                                                                     PRESENT:

Ms V Horrocks (Chair)

Mr M Gibbons

 

Ms B Moss

Mr B Spedding

 

Deputy Mayor T Lewis

 

                                          

APOLOGIES:                  Frank Vickers

 

IN ATTENDANCE:         Mayor Campbell Barry (part meeting)
Jon Kingsbury, Head of Transport

Bob Hu, Traffic Engineering Manager

Andrew Rowe, Traffic Asset Lead
Judy Randall, Democracy Advisor

 

PUBLIC BUSINESS

 

1.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

Resolved: (Ms Horrocks/Ms Moss)                                     Minute No. ECB 22301

“That the apology received from Frank Vickers be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

Public comment is recorded under the item to which they relate.

 

4.

Mayor's Address

Mayor Barry provided a number of updates:

•     The Barber Grove to Seaview Wastewater Treatment plant pipe duplication project was underway. This was a significant infrastructure project that would service 90% of people across the Hutt Valley.

•     Council had adopted an Integrated Transport Strategy, which would set the direction for a more integrated and sustainable transport network.

•     He would continue to seek certainty from Health New Zealand on the level of health services it would provide while Hutt Hospital was undergoing earthquake strengthening.

•     Council was a finalist for the Local Government New Zealand Excellence awards in the wellbeing category for the Kai Collective. He said this was a testament to the mahi of Pataka Kai and Kōkiri Marae who formed part of Kai Collective.

•     A representation review would be considered by the new Council in the next triennium. Mayor Barry encouraged community boards to provide feedback on the proposal.

·           He thanked the Board for their work on the Eastern Bays Speed Review.

 

·           Work was expected to begin on Tupua Horo Nuku (the Eastern Bays Shared Path) before the next Community Board meeting. He shared his enthusiasm to have the project almost underway.

5.       Presentations

a)

Presentation by representatives of CentrePort and Z Energy

William Woods, Strategic Planning Manager at CentrePort, Andrew Steele, General Manager Ferries and Bulk for Centreport, Duncan McIntyre, Project Engineer for Z Energy and Helen Russell, Project Manager at Brian Perry Civil provided a presentation on the Seaview Energy Resilience Project attached as pages 8-18 to the minutes.

Helen Russell advised the piling works currently underway at Seaview were almost complete. He added there would be ongoing construction noise. She said more piling would be required for the wharf.

William Woods advised CentrePort would be reinstating the area next to the wharf once works were complete, to dovetail with Tupua Nuku Horo. He said this would be a separate co-design project with the local Eastbourne community.

 

b)

Presentation by representatives of Metlink

Speaking under public comment, Felicity Rashbrooke expressed disappointment with the Eastbourne Metlink bus service. She was particularly concerned by the reduction in bus services. She knew of older people who were no longer able to drive and relied on bus services. She said many people preferred the more environmentally responsible option of bus transport. She expressed frustration at the frequent cancellations and changes to the bus timetable at short notice. She asked for certainty so people could plan their journeys.

 

The Chair welcomed Samantha Gain, General Manager Metlink, and Melissa Anderson, Metlink Manager, Operations and Partnerships.

Samantha Gain provided the following update:

·      Metlink had responded to driver shortages by improving driver conditions and ensuring a higher pay rate. Border openings were expected to help address driver shortages.

 

·      Half price public transport would continue until the end of August. Half price transport for community service card holders would begin from 1 September.

 

·      Snapper would be extended to all public transport in the Wellington region from November 2022. Snapper cards would provide Metlink with information on travel to assist them with timetabling.

 

·      Metlink had received funding to support bus drivers, decarbonise its fleet and assist with a modal shift.

 

·      The public transport mini bus on demand trial in Tawa would be reviewed after six months and might be trialled in other areas.

 

·      From 1 July the bus service from the Wellington Railway Station to Wellington Airport would be reinstated using electric buses.

 

·      A public consultation was underway on new fare products such as family passes. Samantha Gain agreed to send members a link to the consultation.

 

·      A project on safety and accessibility at bus stops was underway.

 

·      A project to maximise the use of public transport was underway with a focus on transport hubs and connections.

In response to questions from members, Samantha Gain and Melissa Anderson explained that Real Time Information (RTI) apps and displays had been unreliable because drivers were not logging in when they began their journey. They agreed to address the issue. They further agreed to investigate bus patronage by Eastbourne residents and provide the results to Council’s Head of Transport for the Board’s information.

 

c)

Presentation by a Councillor of Greater Wellington Regional Council

Cr Lamason advised she would not be seeking re-election.

6.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflict of interest declarations

7.       Minutes

Resolved: (Ms Horrocks/Mr Gibbons)                                Minute No. ECB 22302

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 12 April 2022, be confirmed as a true and correct record.”

  

8.

Eastbourne Community Board Community Engagement Fund - Round 2 - 2021-2022 (22/1339)

Report No. ECB2022/3/105 by the Community Advisor Funding and Community Contracts

 

Resolved: (Ms Horrocks/Deputy Mayor Lewis)                 Minute No. ECB 22303

“That the Board:

(1)     notes the Community Board Delegations, Guidelines and Criteria 2020-2023 for the Community Engagement Fund on the first pages of the agenda;

(2)     notes that this is the second round of funding through the Community Engagement Fund 2021-2022 for the Eastbourne Community Board;

(3)     notes the Community Engagement Fund closed on Wednesday 1 June 2022 and three applications had been received and one application was ineligible;

(4)     approves the application from St Ronan’s Church for $640.00 for the purchase of theatre flood lighting to provide Chamber concerts in Eastbourne;

(5)     approves the application from the Point Howard Residents’ Association for $836.00 for the purchase of garden supplies;

(6)     agrees that the applications received under the Community Engagement Fund were considered according to the merits of the application criteria and priorities of the fund; and

(7)     agrees that the organisations granted funding will be required to attend a meeting of the Eastbourne Community Board to provide feedback once the project has been completed.”

 

 

 

 

9.

Submission on Government Mandated Changes to Building Height and Density in Lower Hutt (22/1214)

Memorandum dated 17 May 2022 by the Democracy Advisor

 

Resolved: (Ms Horrocks/Ms Moss)                                      Minute No. ECB 22304


“That
the Board:

 

(1)      notes that a submission to Hutt City Council in respect of government mandated changes to building height and density in Lower Hutt requires the Board’s retrospective endorsement; and

 

(2)       agrees to endorse the submission contained within the officer’s memorandum.”

 

10.

Chair's Report (22/1346)

Report No. ECB2022/3/100 by the Chair

 

Resolved: (Ms Horrocks/Mr Gibbons)                                 Minute No. ECB 22305

“That the Board notes and receives the report.”

 

11.

Democracy Advisor's Report (22/1160)

Report No. ECB2022/3/101 by the Democracy Advisor

 

Resolved: (Ms Horrocks/Mr Spedding)                              Minute No. ECB 22306

“That the Board notes and receives the report.”

12.     Information Items

a)

Transport and parking update (22/1320)

A verbal update by the Head of Transport and the Traffic Engineering Manager

 

The Head of Transport and the Traffic Engineering Manager provided a transport update as follows:

·         Andrew Rowe was introduced as Council’s recently appointed Traffic Asset Lead. He would be managing a range of projects including the Waterloo to CBD cycleway and would be undertaking a project to review speeds throughout the Hutt Valley.

·         The eastern bays’ speed review was complete and had attracted approximately 400 submissions. An analysis of submissions was underway. Those living in the Eastbourne end of the bays appeared to be less supportive of lower speeds than those living in other eastern bays.

·         A livestreamed information evening for residents on the Tupua Horo Nuku shared path would be held before construction began in August 2022.  Construction would require sections of the road to reduce to one lane.

·      Officers were analysing feedback on proposed changes to the Maire Street carpark and the Community Centre car park. They would provide a recommendation on both before the Board’s final meeting for the triennium on 23 August 2022.

·      Officers were considering more signage for roads in the eastern bays. They were also looking at safety improvements on some street corners.

In response to questions from members, the Head of Transport agreed to let members know when the construction work on Tupua Horo Nuku and the Barber Grove to Seaview wastewater pipes would happen.

13.     Reports from representatives on local organisations

a)

Report back from representatives on local organisations (22/1334)

Report No. ECB2022/3/102 by the Democracy Advisor

 

a)    Okiwi Eastbourne - Bays Community Trust

       The Chair and Murray Gibbons advised the merging of the two Trusts was underway.

b)    Eastbourne Youth Workers Trust

       Bruce Spedding advised the Trust was still pursuing the development of a bike track near Burdan’s Gate.

c)    Community Emergency Response Group

       The Chair advised the water tank at Wellesley College had been cleaned and refilled.

14.     QUESTIONS

There were no questions.

15.

Closing formalities – short mihi

Ngā mihi o Matariki, te tau Hou Māori.

Titiro whakamuri

Kōkiri whakamua

 

There being no further business the Chair declared the meeting closed at 8.40 pm.

 

 

 

 

 

 

 

 

V Horrocks

CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 23rd day of August 2022


 

 

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                                                                                       0                                                        23 August 2022

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Description automatically generated with medium confidenceEastbourne Community Board

09 June 2022

 

 

File: (22/1440)

 

 

Report no: ECB2022/4/154

 

Maire Street Shared Path Proposal

 

Purpose of Report

1.    The purpose of this report is to seek the Eastbourne Community Board’s support for the proposed formalisation of the shared path in the vicinity of Maire Street car park.

Recommendations

That the Board:

(1)   notes and receives the information; and

(2)   supports the design attached as Appendix 1 to the report to formalise the existing shared path along the waterfront side of the Maire Street car park.

For the reason that the proposed formalised shared path will improve safety and encourage sustainable mode shifts for the surrounding area.

 

Background

2.    In mid-2020, the Eastbourne Community Board carried out a trial shared path along the waterfront side of the Maire Street car park (south of Shortt Park), which was supported by Council.

3.    A survey was undertaken following the trial, and the results showed that out of the 142 interviewed, approximately 80% were satisfied, 10% unsatisfied and 10% undecided.

4.    The majority (90%) were in favour of retaining the pathway. At the same time, about a quarter believed that further improvements on the pathway are required.

5.    The predominant change suggested by many was the inclusion of bollards or some other physical barrier such as curbs and/or planting. Other changes suggested included improved access to Shortt Park, reducing the width, and marked car parking spaces.

6.    Council’s Transport team has assisted with the shared path designs and car park design.

Discussion

7.    The proposed design formalises the existing shared path in front of the waterfront as well as providing better safety and encouraging sustainable mode shifts for the surrounding area.

Options

8.    The options include:

a.       To support the proposed changes as they appear in Appendix 1 to the report;

b.       Not to support the proposed changes as they appear in Appendix 1 to the report.

9.   Officers recommend option a. as the proposed changes will improve safety and encourage sustainable mode shifts for the surrounding area.

Climate Change Impact and Considerations

10.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

11.  Eastbourne Community Board undertook public consultation during the month of April and May 2022.

12.  All consultation feedback was carefully considered and the design was improved following feedback.

13.  The consultation records and responses can be found in Appendix 2 to the report.

Legal Considerations

14.  The restrictions and designations are proposed pursuant to the provisions of section 2.2 of the Hutt City Council Traffic Bylaw.

Financial Considerations

15.  These changes can be and will be funded from Council’s 2022/23 transport budgets.

Appendices

No.

Title

Page

1

Appendix 1 - Maire St Carpark design drawing

31

2

Appendix 2 - Consultation feedback

34

     

 

 

Author: Bob Hu

Traffic Engineering Manager

 

 

Approved By: Jon Kingsbury

Head of Transport  


Attachment 1

Appendix 1 - Maire St Carpark design drawing

 

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Appendix 2 – Consultation feedback

 

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08 August 2022

 

 

 

File: (22/1992)

 

 

 

 

Report no: ECB2022/4/140

 

Chair's Report

 

 

 

 

 

Recommendations

That the Board:

(1)     receives and notes the report;

(2)     retrospectively approves expenditure of $1167.56 exclusive of GST from the Board’s miscellaneous budget for expenses relating to the Board’s Climate Change response meeting on 3 August 2022;

(3)     retrospectively approves expenditure of $130.43 exclusive of GST from the Board’s miscellaneous budget for a wreath that was purchased for the 2022 Eastbourne ANZAC Day event;

(4)      notes a submission was sent to Council in respect of a proposal to re-issue a Licence to Occupy Reserve Land to Wellesley College which requires the Board’s retrospective endorsement; and

(5)     agrees to endorse the submission contained within Appendix 1 to the Chair’s report.

 

 

 

Appendices

No.

Title

Page

1

Appendix 1: Chair's report August 2022

36

    

 

 

 

 

Author: Virginia Horrocks

Chair

 

 


Attachment 1

Appendix 1: Chair's report August 2022

 

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11 July 2022

 

 

 

File: (22/1764)

 

 

 

 

Report no: ECB2022/4/138

 

Democracy Advisor's Report

 

 

 

 

1.    The purpose of the report is to update the Board on items of interest.

 

Recommendation

That the Board notes and receives the report.

 

Consultation and community engagement


Housing Intensification

 

2.  As required by government, Council has approved a draft change to the District Plan for public consultation that will pave the way for higher and denser housing across Lower Hutt. The rules aim to increase housing supply and affordability by loosening current rules on development. While the key parts of changes to the District Plan are mandated, there are some factors that the public can influence.  Feedback on draft changes to the District Plan, known as ‘Plan Change 56’ are invited from 18 August to 20 September 2022: District Plan Change 56 | Hutt City Council

 

Wellesley Independent Primary School - Licence to occupy

 

3.   Council intends to consider a proposal to re-issue a ‘Licence to Occupy Reserve Land’ to Wellesley Independent Primary School for boys. The re-issue of this licence will allow Wellesley to utilise this space, however, this is not exclusive and public are still welcome. Submissions are invited until 5pm Friday 26 August:  Have your say | Hutt City Council

 

RiverLink travel survey

 

4.   RiverLink is seeking feedback on residents’ travel patterns and needs as a transition plan is developed to manage changes during and after RiverLink developments. Flood protection work will reduce the number of car parks available in the Riverbank Carpark and solutions are being considered for those who work in the CBD and other users of the transport network. Go to https://engage.checkboxonline.com/huttcitycbd_travelsurvey2022 by 31 August 2022 to have your say.

 

Naming policy – name submissions

 

5.   Council has developed a new naming policy He Kaupapa Here Tapanga in partnership with Mana Whenua, for roads, open spaces, Council facilities, suburbs, localities, and sub-divisions/developments in Te Awa Kairangi ki Tai Lower Hutt. Input is being sought from the community to put forward names for official approval and these will be added to an ever-evolving naming register, from which all future names will be chosen. A three-month public consultation will soon be launched, in order to give interested parties the opportunity to have their voices heard.

 

Kerbside recycling contamination

 

6.    Kerbside recycling contamination rates for the months of March and April 2022 were 19% for the whole city, above Council’s target, which is less than 10% contamination. Recycling ambassadors have been deployed to inspect bins to collate a more detailed picture of the type and degree of contamination, and to provide immediate feedback to households by way of stickers.

 

Officers are planning a city-wide behaviour change campaign in September 2022. This will focus on increasing awareness of materials appropriate for recycling, reasons for recycling and the environmental impacts. The campaign aims to build better recycling habits amongst Lower Hutt residents. For more information see Council’s 14 July 2022 Climate Change and Sustainability Committee agenda: http://infocouncil.huttcity.govt.nz/Open/2022/07/CCASC_14072022_AGN_3056_AT.PDF

 

 

Eastbourne Walkaround Tour 2022

 

7.    Officers have provided a further update on the list of issues reported to the Board during this year’s virtual Walkaround. The update is attached as Appendix 1 to the report.

 

2022/23 Administration and Training Budget

 

8.    A breakdown of expenditure is attached as Appendix 2 to the report. The Board is allocated $8,000.00 GST exclusive per annum, comprised of:

 

-      Miscellaneous Administration        $5,000

-      Training                                            $3,000

 

 

 

 

9.    The following is the Board’s expenditure to 8 August 2022:

 

Miscellaneous budget

$5,000.00

Expenditure

-    Advertising – Climate Change meeting

-    Advertising

-    Venue Hire - Climate Change meeting

-    ANZAC Day 2022

-    Microphone - Climate Change meeting

 

 

$990.60

$312.30

 

$86.96

$130.43

 

$90.00

 

Total expenditure

$1,610.29

 

Balance remaining

$3,389.71

 

There has been $204.35 in expenditure from the Board’s $3,000 Training Budget.

 

 

Appendices

No.

Title

Page

1

Appendix 1: Eastbourne Community Board Walkaround update

42

2

Appendix 2: Expenditure to August 2022

52

    

 

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 


Attachment 1

Appendix 1: Eastbourne Community Board Walkaround update

 

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Attachment 2

Appendix 2: Expenditure to August 2022

 

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11 August 2022

 

 

 

File: (22/1763)

 

 

 

 

Report no: ECB2022/4/139

 

Report back from representatives on local organisations

 

 

 

 

 

a)    Okiwi Eastbourne - Bays Community Trust

       Verbal update from the Chair and Murray Gibbons

b)    Eastbourne Youth Workers Trust

       Verbal update from Bruce Spedding

c)    Community Emergency Response Group

       Verbal update from the Chair and Bruce Spedding

d)    Vibrant Village

       Verbal update from Murray Gibbons

e)    MIRO

       Verbal update from Frank Vickers

 

Appendices

There are no appendices for this report.    

 

 

 

 

Author: Judy Randall

Democracy Advisor