1                                                     6 July 2022

HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Minutes of a meeting held in the Council Chambers,

 2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 6 July 2022 commencing at 2.00pm

 

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

 

Cr G Barratt (from 2.20pm) via audio visual link

Cr J Briggs

 

Cr K Brown (from 2.04pm)

Cr B Dyer

 

Cr D Hislop

Cr A Mitchell

 

Cr N Shaw (Deputy Chair)

 

 

APOLOGIES:                  Cr Edwards and Cr Sutton. An apology was received from Cr Barratt for lateness.

 

NON ATTENDANCE:    Cr C Milne

 

IN ATTENDANCE:          Ms A Blackshaw, Director Neighbourhoods and Communities (via audio visual link)

Mr K Puketapu-Dentice, Director Economy and Development (via audio visual link)

Ms K Crandle, Head of Parks and Reserves (part meeting)

Ms M Laban, Head of Connected Communities

Mr S Chan, Programmes and Innovations Manager (part meeting)

Ms C Elliot, Assets Manager Reserves, Sport, Ecology (part meeting)

Mr B Gall, Community Facilitator, Connected Communities (part meeting)

Mr A Quinn, Project Manager (Naenae)

Mr B Hu, Traffic Engineering Manager (part meeting)

Ms K Stannard, Head of Democratic Services

Ms A Doornebosch, Democracy Advisor

Ms K Davey, Democracy Advisor

 

PUBLIC BUSINESS

1.       Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.

APOLOGIES

Resolved: (Deputy Mayor Lewis/Cr Shaw)                             Minute No. CCCCC 22301

“That the apologies received from Cr Edwards, Cr Sutton be accepted and leave of absence be granted and the apology for lateness received from Cr Barratt be accepted.”

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

Cr Brown joined the meeting at 2.04pm.

 

Deputy Mayor Lewis left the meeting at 2.06pm, and rejoined the meeting at 2.07pm.  Cr Shaw took the Chair for the duration of the absence.

4.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflict of interest declarations.

 

PRECEDENCE OF BUSINESS

Under Standing Order 10.4, the Chair gave precedence of business to items 8 a) Spatial Plan and Urban Design Update and 8 b) Communities of Interest Update to allow these items to be heard first.   These items are recorded in the order in which they are listed on the order paper.

Cr Barratt joined the meeting at 2.20pm.

5.

Director's Report - Neighbourhoods and Communities (22/1420)

Report No. CCCCC2022/3/139 by the Director, Neighbourhoods and Communities

 

The Director Neighbourhoods and Communities elaborated on the report. She noted since the report had been written, COVID cases were rising in the Wellington region and nationally. She advised the impacts of COVID would continue for Council into the financial year.

 

In response to questions from members, the Director Neighbourhoods and Communities said Matariki celebrations were focussed on working with mana whenua. She said officers would work with other community groups for future Matariki celebrations. She noted the Moera library refurbishment was planned for later in 2022 subject to availability of contractors and materials. She highlighted there were four Neighbourhood Coordinator roles across the city. She said two of these roles were vacant and these positions would be readvertised. She said Te Whare Whakaruruhau o Raumānuka was based on a Ministry of Corrections initiative.

 

In response to questions from members, the Head of Parks and Reserves said walking and cycle access across the new pipe bridge at Silverstream was part of the resource consent process. She said funding had not yet been allocated from Waka Kotahi and officers were working through the issue. She said officers had met with Hutt Valley Tennis Association (HVTA) representatives about extra funding for renovations and the indoor court project. She noted the funding shortfall of approximately $300k. She said that HVTA was planning to fundraise to meet this gap. She noted officers would confirm this and provide advice back to members.

 

Resolved:  (Deputy Mayor Lewis/Cr Dyer)                        Minute No. CCCCC 22302

 

“That the report be received and noted.”

 

 

Resolved:  (Mayor Barry/Cr Briggs)                                         Minute No. CCCCC 22303

 

“That the top five requests to Council from Wheels and Canes be reported back to the Communities Committee meeting to be held on 7 September 2022, through the Director’s Report.”

 

6.

Petone Wharf rebuild options (22/1317)

Report No. CCCCC2022/3/140 by the Head of Parks and Reserves

 

Speaking under public comment, Mr Matt Young expressed concern that timber for the Petone wharf rebuild may have come from South America. He considered Council should not source this timber if it contributed to the destruction of rainforests. He suggested officers make a commitment not to use timber from South America for the rebuild of Petone wharf. He further suggested officers get independent advice to confirm the source of this timber.

 

In response to a question from a member, Mr Young said he had no concerns about using other materials. He noted though that there were heritage requirements to follow if timber was not used.

The Director Neighbourhoods and Communities said updates on the rebuild had gone to the Petone Community Board (PCB) and the Audit and Risk Subcommittee. She said PCB, Heritage New Zealand and Greater Wellington Regional Council (GWRC) were discussing sustainability goals for the rebuild. She advised she had made a note of concerns about where the timber had come from. She noted officers were working on a range of options. She said members would have an opportunity to make a final decision on the way forward in early 2023.

 

The Head of Parks and Reserves elaborated on the report. She noted the report recommended Options 2, 3 and 4 for further investigation. She said a report would go to the Committee on the preferred option in February 2023. She advised this would form the basis of a resource consent application to GWRC in March 2023. She said officers had been considering sustainability issues and the use of exotic timbers for the rebuild. She noted options were being considered whilst balancing heritage requirements and cost.

 

In response to a question from a member, the Reserves Asset Manager said officers would continue to meet with representatives from Heritage New Zealand during the Petone wharf rebuild. She noted nothing could be confirmed about the heritage aspects of the rebuild until the final design had been agreed upon. She advised the intent was to keep as much of the heritage design as possible subject to availability of materials.

 

In response to questions from members, the Head of Parks and Reserves said options 5 and 6 in the report were not being considered as Council decided to rebuild the Petone wharf rather than demolish it. She said officers had consulted with Tonkin and Taylor about the depth of the Petone wharf piles. She advised this included any effect this would have on the Waiwhetu aquifer. She noted that the Forest Products Commission provided an independent international certification system on the source of timber. She said officers were following up with Calibre to confirm where the product had come from and the quantity. She said when this information was available she would distribute it to members. She noted recycled materials didn’t have the life cycle of new timber. She noted that some components of the Petone wharf could be built with recycled product. She said it was difficult to say if hardwood was a responsible timber source but this would provide the character and longevity desired by the community in the design.

 

 

 

Resolved:   (Deputy Mayor Lewis/Cr Mitchell)                  Minute No. CCCCC 22304

 

“That the Committee:

(1)   notes the Calibre Consulting report on the Petone Wharf Rebuild Options attached as Appendix 1 to the report;

(2)   notes that three options are being progressed for detailed design and costings;

(3)   notes that Council will be asked to make a decision on which option to progress in early 2023; and

(4)   notes that once a design and budget have been confirmed, the project will additionally report in regularly to the Major Projects Board during the detailed design and delivery phases.”

7.

Parks and Reserves Workplan 2022/23 (22/1006)

Report No. CCCCC2022/3/141 by the Head of Parks and Reserves

 

The Director, Neighbourhoods and Communities noted that when budgets were confirmed for the Long Term Plan 2021-2031 officers made a commitment to provide members with an update on this workplan each year.

The Head of Parks and Reserves elaborated on the report.

In response to a question from a member, the Director Neighbourhoods and Communities advised discussions about sportsground charges were the result of the Long Term Plan 2021-2031 process. She noted officers were considering how the approach to investment in sport and recreation would be considered. She said a report and briefing would be provided to the Committee later this year.

 

In response to questions from members, the Head of Parks and Reserves said the northern part of the Eastern Hills would be included in the Track Strategy Review. She said the Parks and Reserves Management Plan expected riser tracks to be developed in Stokes Valley and Naenae in the future. She said officers would provide members the preferred option for the Waione Street Bridge boardwalk before a commitment with the designer and contractor was given.

 

Cr Hislop left the meeting at 4.00pm and rejoined the meeting at 4.10pm.

 

Resolved:    (Deputy Mayor Lewis/Cr Shaw)                     Minute No. CCCCC 22305

 

“That the Committee:

(1)   receives and notes the 2022/23 Parks and Reserve Workplan; and

(2)   agrees to remove the boardwalk beside Waione Street Bridge and replace it with a ramp to connect wheeled travellers to the footpath.”

The meeting adjourned at 4.05pm and reconvened at 4.10pm.

8.       Information Items

a)

Spatial Plan and Urban Design Update (22/1650)

Report No. CCCCC2022/3/115 by the Head of Procurement

 

The Director Economy and Development elaborated on the report.

 

In response to questions from members, the Director Economy and Development said the Golden Triangle area was identified from talks with the Wellington Regional Leadership Committee. He said this area was identified because of its close proximity to rail networks and flat land. He noted this would enable medium density development and 15 Minute Neighbourhoods in this general area. He said when the Project Brief came to Council the Golden Triangle area would likely be the focus of Phase One. He noted other areas would be included in Phase Two. He said consideration of green spaces would be part of the Streets for People initiative led by Waka Kotahi.

 

Resolved: (Deputy Mayor Lewis/Cr Dyer)                Minute No. CCCCC 22306

 

“That the report be received and noted.”

 

 

b)

Communities of Interest Update (22/1500)

Memorandum dated 14 June 2022 by the Community Facilitator

 

Speaking under public comment, Mr Quentin Duthie advised he had conducted a survey and held meetings on better ways to move around the city. He highlighted some access barriers learnt as a result of these meetings. He said he supported the Wheels and Canes representatives and wanted better access throughout the city for all residents. He noted the new Integrated Transport Strategy (ITS) provided for mobility and age related impairment. He considered ITS’s principles and actions were weak.

 

In response to questions from members, Mr Duthie said if he was successful in the local body elections he would ask elected members to be more visible and present at community meetings. He said improved words that could be used in the ITS included ‘collaborate’ and ‘involve’ rather than ‘consider’.

 

The Community Facilitator, Connected Communities elaborated on the report.

 

Mr Grant Rutherford, Ms Jill Lawry and Mr Julian Paton representing Wheels and Canes provided a presentation. They tabled their top five requests to Council attached as page 11 to the minutes.

 

Mr Rutherford advised he had created the Wheels and Canes group in 2020. He said he had been assisting people with disabilities for over 40 years. He said machines were available to assist people with disabilities to evacuate out of buildings in the event of an emergency. He noted Hutt Hospital had installed these devices. He considered they would be a valuable asset in other buildings in the city. He said he had met with Mayor Barry in April 2022. He advised they had discussed accessibility issues for people within the community. He noted the disabled carpark outside Naenae Medical Centre was set against a grassed area. He said this was an unstable surface for drivers with disabilities. He advised the disabled carpark outside Naenae Library was bent so was difficult for disabled people to use.

 

In response to questions from a member, Mr Rutherford said the location of most of the disabled carparks in Naenae were good but they needed upgrading. He said one disabled carpark was large enough for use but was not located near the shops. He noted that many disabled people were now using vans. He said this was dangerous when using angled parks when disembarking from the back door.

 

Ms Lawry asked if there had been an evaluation of the Hutt City Accessibility and Inclusiveness Plan (the Plan). She also asked if the public could request amendments to the Plan. She said Goal 3 of the Plan stated that everyone would be able to move about the city without being limited by the physical environment. She said there were many broken footpaths and parked vehicles in the city which limited access. She considered if Council wanted residents to move away from using cars, they would need more accessible areas for everyone. She said she supported disability groups working with officers to test, develop and maintain areas in the city to ensure these issues were acted on.

 

 

In response to questions from members, Ms Lawry said it would help if a review of the Plan was held annually or against Council’s programme of works. She said Christchurch City Council had good plans in place for inclusiveness and accessibility.

Mr Paton highlighted that the Hutt Valley Disability Advisory Group was formed in 2009. He said this Group included representatives from the disability sector, Hutt City Council, Upper Hutt City Council and the District Health Board. He noted a presentation was provided by this Group on the Inclusiveness and Accessibility Strategy at that time. He also noted it was then indicated that both Councils would move to being disability friendly cities. He said it would be good to look back on this alongside the work of the Plan. He advised it would help when designing new documents if officers liaised with the disability sector to give a broader view.

 

In response to a question from a member, the Traffic Engineering Manager said Council had transport programmes and structure upgrades planned for all users. He noted there was a programme being developed for wheelchair friendly footpaths to be implemented this and next financial year. He advised officers would be happy to work with the community if the programme needed reprioritising. He said officers were working with Greater Wellington Regional Council and Metlink on the bus stop review. He said this included better access to train stations. He advised officers were also working on the life of signage in the city for better navigation. He noted officers would follow up the parking queries highlighted in Naenae.

 

In response to questions from members, the Director Economy and Development said fair access to all was part of planning work underway. He noted the philosophy around 15 Minute Neighbourhoods. He said Council’s programme of works included better access to carparks, footpaths and walkways. He said this would be submitted to future Infrastructure and Regulatory Committee meetings. He advised this was a continuous piece of work that required long term investment.

 

Members noted that any review of the Plan should include working with disability groups. They asked for a report on progress made over the last five years. They also asked for regular reporting into a new Plan.

 

 

Cr Brown left the meeting at 2.52pm and rejoined the meeting at 2.55pm.

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)               Minute No. CCCCC 22307

 

“That the Committee receives and notes the information.”

 

c)

Naenae projects - progress update (22/1531)

Memorandum dated 15 June 2022 by the Project Manager (Naenae)

 

The Project Manager (Naenae) elaborated on the report. He said the loan application to the Local Government Funding Agency under the Green, Social and Sustainability Lending Programme had been approved.

 

In response to questions from members, the Project Manager (Naenae) said he understood demolition costs were an operational cost. He advised they were not part of the capital expenditure budget for the project. He said the Greenstar rating system was the first for an aquatic facility in New Zealand.

 

Resolved:   (Deputy Mayor Lewis/Cr Dyer)              Minute No. CCCCC 22308

 

“That the Committee receives the memorandum and notes the following progress that has been made on the Naenae projects:

 

(1)   the completion of the demolition and the commencement of site establishment;

 

(2)   the signing of the main construction contract with Apollo Projects;

 

(3)   the inclusion of a second bulkhead and two zoomtubes in the scope of Naenae Pool;

 

(4)   the Naenae Pool and Fitness Centre is tracking well to the budget of $68M and the confidence rating of successful delivery is improving;

 

(5)   the successful loan application to the Local Government Funding Agency under the Green, Social and Sustainability Lending Programme; and

 

(6)   the first drawdown of co-funding of $2.7M from Crown Infrastructure Partners.”

 

d)

Communities Committee Forward Programme 2022 (22/1298)

Report No. CCCCC2022/3/112 by the Democracy Advisor

 

Resolved: (Deputy Mayor Lewis/Cr Dyer)                Minute No. CCCCC 22309

 

“That the Communities Committee Forward Programme 2022 be received and noted.”

 

 

9.       QUESTIONS

There were no questions.

10.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

There being no further business the Chair declared the meeting closed at 4.29pm.

 

 

 

 

 

Deputy Mayor Lewis

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wheels and Canes – Our Top Five Requests to Council:

 

1.    Upgrade the following two accessible car parks in Naenae:

       Next to the Library

       Next to the Medical Centre

Both of these car parks have issues that need to be remedied. Once this is done and they are brought up to a high standard, they can be used as examples of how accessible parking should be done throughout our city.

 

2.    Fix the Pedestrian crossing next to Hutt Hospital so that it doesn’t dip down so deeply in the gutter, which is a real hazard for people in wheelchairs. Use this as an example of how to best remedy this issue in other areas.

 

 

3.    Employ CCS Disability Action to carry out a Street Accessibility Audit in partnership with MRCagney (NZ) Limited, as recommended in an email from Raewyn Hailes to Mayor Barry on 22/04/22.

 

4.    Review the Hutt City Inclusiveness Plan as was always intended when half-way through its ten-year period (which is now), and re-establish the Accessibility Advisory Group.

 

5.       Have a representative from the Naenae Pool and Post Office projects (Whakatupu Te Ngaengae) attend the next Wheels & Canes meeting at 10am on 8th July 2022 (or a nearby date that suits), to form a relationship with the group, share the latest plans and hear feedback.