HUTT CITY COUNCIL
Komiti Hapori | Communities Committee
Minutes of a meeting
held in the Council Chambers,
2nd Floor, 30
Laings Road, Lower Hutt on
6 July 2022 commencing at 2.00pm
Deputy Mayor T Lewis (Chair)
Mayor C Barry
Cr G Barratt (from 2.20pm) via audio
Cr J Briggs
Cr K Brown (from 2.04pm)
Cr B Dyer
Cr D Hislop
Cr A Mitchell
Cr N Shaw (Deputy Chair)
APOLOGIES: Cr Edwards and Cr Sutton. An apology was received from Cr Barratt for
NON ATTENDANCE: Cr
IN ATTENDANCE: Ms A Blackshaw, Director Neighbourhoods and Communities
(via audio visual link)
Puketapu-Dentice, Director Economy and Development (via audio visual link)
Ms K Crandle,
Head of Parks and Reserves (part meeting)
Ms M Laban,
Head of Connected Communities
Mr S Chan,
Programmes and Innovations Manager (part meeting)
Ms C Elliot, Assets
Manager Reserves, Sport, Ecology (part meeting)
Mr B Gall, Community Facilitator, Connected Communities (part
Mr A Quinn,
Project Manager (Naenae)
Mr B Hu, Traffic
Engineering Manager (part meeting)
Ms K Stannard,
Head of Democratic Services
Doornebosch, Democracy Advisor
Ms K Davey,
formalities - Karakia Timatanga
te hau ki te uru
te hau ki te tonga
mākinakina ki uta
mātaratara ki tai
ake ana te atakura
He tio, he
huka, he hau hū
Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
(Deputy Mayor Lewis/Cr Shaw)
Minute No. CCCCC 22301
“That the apologies
received from Cr Edwards, Cr Sutton be accepted and leave of absence be
granted and the apology for lateness received from Cr Barratt be accepted.”
Comments are recorded under the
item to which they relate.
Cr Brown joined the meeting at 2.04pm.
Deputy Mayor Lewis left the
meeting at 2.06pm, and rejoined the meeting at 2.07pm. Cr Shaw took the
Chair for the duration of the absence.
OF INTEREST DECLARATIONS
were no conflict of interest declarations.
Standing Order 10.4, the Chair gave precedence of business to items 8 a)
Spatial Plan and Urban Design Update and 8 b) Communities of Interest Update to
allow these items to be heard first. These items are recorded in
the order in which they are listed on the order paper.
Barratt joined the meeting at 2.20pm.
Report - Neighbourhoods and Communities (22/1420)
No. CCCCC2022/3/139 by the Director, Neighbourhoods and Communities
Neighbourhoods and Communities elaborated on the report. She noted since the
report had been written, COVID cases were rising in the Wellington region and
nationally. She advised the impacts of COVID would continue for Council into
the financial year.
to questions from members, the Director Neighbourhoods and Communities said
Matariki celebrations were focussed on working with mana whenua. She said
officers would work with other community groups for future Matariki
celebrations. She noted the Moera library refurbishment was planned for later
in 2022 subject to availability of contractors and materials. She highlighted
there were four Neighbourhood Coordinator roles across the city. She said two
of these roles were vacant and these positions would be readvertised. She
said Te Whare Whakaruruhau o Raumānuka was based on a Ministry of Corrections initiative.
In response to questions from members, the Head of Parks and Reserves
said walking and cycle access across the new pipe bridge at Silverstream was
part of the resource consent process. She said funding had not yet been
allocated from Waka Kotahi and officers were working through the issue. She
said officers had met with Hutt Valley Tennis Association (HVTA)
representatives about extra funding for renovations and the indoor court
project. She noted the funding shortfall of approximately $300k. She said
that HVTA was planning to fundraise to meet this gap. She noted officers
would confirm this and provide advice back to members.
Mayor Lewis/Cr Dyer)
Minute No. CCCCC 22302
“That the report be
received and noted.”
Resolved: (Mayor Barry/Cr
No. CCCCC 22303
“That the top five
requests to Council from Wheels and Canes be reported back to the Communities
Committee meeting to be held on 7 September 2022, through the
Wharf rebuild options (22/1317)
No. CCCCC2022/3/140 by the Head of Parks and Reserves
under public comment, Mr Matt Young expressed concern that timber for
the Petone wharf rebuild may have come from South America. He considered
Council should not source this timber if it contributed to the destruction of
rainforests. He suggested officers make a commitment not to use timber from
South America for the rebuild of Petone wharf. He further suggested officers
get independent advice to confirm the source of this timber.
to a question from a member, Mr Young said he had no concerns about using
other materials. He noted though that there were heritage requirements to
follow if timber was not used.
Neighbourhoods and Communities said updates on the rebuild had gone to the
Petone Community Board (PCB) and the Audit and Risk Subcommittee. She said
PCB, Heritage New Zealand and Greater Wellington Regional Council (GWRC) were
discussing sustainability goals for the rebuild. She advised she had made a
note of concerns about where the timber had come from. She noted officers
were working on a range of options. She said members would have an
opportunity to make a final decision on the way forward in early 2023.
The Head of
Parks and Reserves elaborated on the report. She noted the report recommended
Options 2, 3 and 4 for further investigation. She said a report would go to
the Committee on the preferred option in February 2023. She advised this
would form the basis of a resource consent application to GWRC in March 2023.
She said officers had been considering sustainability issues and the use of
exotic timbers for the rebuild. She noted options were being considered
whilst balancing heritage requirements and cost.
to a question from a member, the Reserves Asset Manager said officers would
continue to meet with representatives from Heritage New Zealand during the Petone
wharf rebuild. She noted nothing could be confirmed about the heritage
aspects of the rebuild until the final design had been agreed upon. She
advised the intent was to keep as much of the heritage design as possible
subject to availability of materials.
to questions from members, the Head of Parks and Reserves said options 5 and
6 in the report were not being considered as Council decided to rebuild the Petone
wharf rather than demolish it. She said officers had consulted with Tonkin
and Taylor about the depth of the Petone wharf piles. She advised this
included any effect this would have on the Waiwhetu aquifer. She noted that
the Forest Products Commission provided an independent international
certification system on the source of timber. She said officers were
following up with Calibre to confirm where the product had come from and the
quantity. She said when this information was available she would distribute
it to members. She noted recycled materials didn’t have the life cycle
of new timber. She noted that some components of the Petone wharf could be
built with recycled product. She said it was difficult to say if hardwood was
a responsible timber source but this would provide the character and
longevity desired by the community in the design.
Mayor Lewis/Cr Mitchell)
Minute No. CCCCC 22304
(1) notes the Calibre Consulting report on the Petone Wharf
Rebuild Options attached as Appendix 1 to the report;
that three options are being progressed for detailed design and costings;
that Council will be asked to make a decision on which option to progress in
early 2023; and
that once a design and budget have been confirmed, the project will
additionally report in regularly to the Major Projects Board during the
detailed design and delivery phases.”
and Reserves Workplan 2022/23 (22/1006)
No. CCCCC2022/3/141 by the Head of Parks and Reserves
Neighbourhoods and Communities noted that when budgets were confirmed for the
Long Term Plan 2021-2031 officers made a commitment to provide members with
an update on this workplan each year.
The Head of
Parks and Reserves elaborated on the report.
to a question from a member, the Director Neighbourhoods and Communities
advised discussions about sportsground charges were the result of the Long
Term Plan 2021-2031 process. She noted officers were considering how the
approach to investment in sport and recreation would be considered. She said
a report and briefing would be provided to the Committee later this year.
to questions from members, the Head of Parks and Reserves said the northern
part of the Eastern Hills would be included in the Track Strategy Review. She
said the Parks and Reserves Management Plan expected riser tracks to be
developed in Stokes Valley and Naenae in the future. She said officers would
provide members the preferred option for the Waione Street Bridge boardwalk
before a commitment with the designer and contractor was given.
Cr Hislop left the meeting at 4.00pm and rejoined the meeting at
Mayor Lewis/Cr Shaw) Minute
No. CCCCC 22305
“That the Committee:
(1) receives and notes the 2022/23 Parks and Reserve
(2) agrees to remove the boardwalk beside Waione Street
Bridge and replace it with a ramp to connect wheeled travellers to the
meeting adjourned at 4.05pm and reconvened at 4.10pm.
8. Information Items
Spatial Plan and Urban Design Update (22/1650)
Report No. CCCCC2022/3/115 by the Head of
Economy and Development elaborated on the report.
In response to questions from members, the Director Economy and
Development said the Golden Triangle area was identified from talks with the
Wellington Regional Leadership Committee. He said this area was identified
because of its close proximity to rail networks and flat land. He noted this
would enable medium density development and 15 Minute Neighbourhoods in this
general area. He said when the Project Brief came to Council the Golden Triangle
area would likely be the focus of Phase One. He noted other areas would be
included in Phase Two. He said consideration of green spaces would be part of
the Streets for People initiative led by Waka Kotahi.
(Deputy Mayor Lewis/Cr Dyer) Minute
No. CCCCC 22306
“That the report be
received and noted.”
Communities of Interest Update (22/1500)
dated 14 June 2022 by the Community Facilitator
under public comment, Mr Quentin Duthie advised he had conducted a
survey and held meetings on better ways to move around the city. He
highlighted some access barriers learnt as a result of these meetings. He
said he supported the Wheels and Canes representatives and wanted better
access throughout the city for all residents. He noted the new Integrated
Transport Strategy (ITS) provided for mobility and age related impairment. He
considered ITS’s principles and actions were weak.
to questions from members, Mr Duthie said if he was successful in the local
body elections he would ask elected members to be more visible and present at
community meetings. He said improved words that could be used in the ITS
included ‘collaborate’ and ‘involve’ rather than
Facilitator, Connected Communities elaborated on the report.
Rutherford, Ms Jill Lawry and Mr Julian Paton representing Wheels and Canes
provided a presentation. They tabled their top five requests to Council
attached as page 11 to the minutes.
advised he had created the Wheels and Canes group in 2020. He said he had
been assisting people with disabilities for over 40 years. He said machines
were available to assist people with disabilities to evacuate out of
buildings in the event of an emergency. He noted Hutt Hospital had installed
these devices. He considered they would be a valuable asset in other
buildings in the city. He said he had met with Mayor Barry in April 2022. He
advised they had discussed accessibility issues for people within the
community. He noted the disabled carpark outside Naenae Medical Centre was
set against a grassed area. He said this was an unstable surface for drivers
with disabilities. He advised the disabled carpark outside Naenae Library was
bent so was difficult for disabled people to use.
to questions from a member, Mr Rutherford said the location of most of the
disabled carparks in Naenae were good but they needed upgrading. He said one disabled
carpark was large enough for use but was not located near the shops. He noted
that many disabled people were now using vans. He said this was dangerous
when using angled parks when disembarking from the back door.
asked if there had been an evaluation of the Hutt City Accessibility and
Inclusiveness Plan (the Plan). She also asked if the public could request
amendments to the Plan. She said Goal 3 of the Plan stated that everyone would
be able to move about the city without being limited by the physical
environment. She said there were many broken footpaths and parked vehicles in
the city which limited access. She considered if Council wanted residents to
move away from using cars, they would need more accessible areas for
everyone. She said she supported disability groups working with officers to
test, develop and maintain areas in the city to ensure these issues were
to questions from members, Ms Lawry said it would help if a review of the
Plan was held annually or against Council’s programme of works. She
said Christchurch City Council had good plans in place for inclusiveness and
highlighted that the Hutt Valley Disability Advisory Group was formed in
2009. He said this Group included representatives from the disability sector,
Hutt City Council, Upper Hutt City Council and the District Health Board. He
noted a presentation was provided by this Group on the Inclusiveness and
Accessibility Strategy at that time. He also noted it was then indicated that
both Councils would move to being disability friendly cities. He said it
would be good to look back on this alongside the work of the Plan. He advised
it would help when designing new documents if officers liaised with the
disability sector to give a broader view.
to a question from a member, the Traffic Engineering Manager said Council had
transport programmes and structure upgrades planned for all users. He noted
there was a programme being developed for wheelchair friendly footpaths to be
implemented this and next financial year. He advised officers would be happy
to work with the community if the programme needed reprioritising. He said
officers were working with Greater Wellington Regional Council and Metlink on
the bus stop review. He said this included better access to train stations.
He advised officers were also working on the life of signage in the city for
better navigation. He noted officers would follow up the parking queries
highlighted in Naenae.
to questions from members, the Director Economy and Development said fair
access to all was part of planning work underway. He noted the philosophy
around 15 Minute Neighbourhoods. He said Council’s programme of works
included better access to carparks, footpaths and walkways. He said this
would be submitted to future Infrastructure and Regulatory Committee
meetings. He advised this was a continuous piece of work that required long
that any review of the Plan should include working with disability groups. They
asked for a report on progress made over the last five years. They also asked
for regular reporting into a new Plan.
Cr Brown left the meeting at 2.52pm and rejoined the meeting at 2.55pm.
(Deputy Mayor Lewis/Cr Shaw) Minute
No. CCCCC 22307
“That the Committee
receives and notes the information.”
Naenae projects - progress update (22/1531)
dated 15 June 2022 by the Project Manager (Naenae)
Manager (Naenae) elaborated on the report. He said the loan application to
the Local Government Funding Agency under the Green, Social and
Sustainability Lending Programme had been approved.
In response to questions from members, the Project Manager
(Naenae) said he understood demolition costs were an operational cost. He advised
they were not part of the capital expenditure budget for the project. He said
the Greenstar rating system was the first for an aquatic facility in New
Mayor Lewis/Cr Dyer) Minute
No. CCCCC 22308
“That the Committee
receives the memorandum and notes the following progress that has been made
on the Naenae projects:
(1) the completion of the demolition and the
commencement of site establishment;
(2) the signing of the main construction
contract with Apollo Projects;
(3) the inclusion of a second bulkhead and two
zoomtubes in the scope of Naenae Pool;
(4) the Naenae Pool and Fitness Centre is
tracking well to the budget of $68M and the confidence rating of successful
delivery is improving;
(5) the successful loan application to the
Local Government Funding Agency under the Green, Social and Sustainability
Lending Programme; and
(6) the first drawdown of co-funding of $2.7M
from Crown Infrastructure Partners.”
Communities Committee Forward Programme
Report No. CCCCC2022/3/112 by the Democracy
(Deputy Mayor Lewis/Cr Dyer) Minute
No. CCCCC 22309
“That the Communities
Committee Forward Programme 2022 be received and noted.”
were no questions.
formalities - Karakia Whakamutunga
Unuhia i te uru-tapu-nui
Kia wātea, kia māmā
Te ngākau, te tinana, te wairua i te ara takatū
Koia rā e Rongo whakairihia ake ki runga
Kia wātea, kia wātea!
Ae rā, kua wātea!
Hau, pai mārire.
us from the supreme sacredness of our tasks
clear and free
in heart, body and soul in our continuing journey
Rongo, raise these words up high
that we be cleansed and be free,
indeed, we are free!
Good and peaceful
no further business the Chair declared the meeting closed at 4.29pm.
Deputy Mayor Lewis
CONFIRMED as a true and correct record
Dated this 2nd day of August 2022
Wheels and Canes – Our Top Five Requests to
the following two accessible car parks in Naenae:
• Next to the Library
• Next to the Medical Centre
Both of these car
parks have issues that need to be remedied. Once this is done and they are
brought up to a high standard, they can be used as examples of how accessible
parking should be done throughout our city.
the Pedestrian crossing next to Hutt Hospital so that it doesn’t dip down
so deeply in the gutter, which is a real hazard for people in wheelchairs. Use
this as an example of how to best remedy this issue in other areas.
CCS Disability Action to carry out a Street Accessibility Audit in partnership
with MRCagney (NZ) Limited, as recommended in an email from Raewyn Hailes to
Mayor Barry on 22/04/22.
the Hutt City Inclusiveness Plan as was always intended when half-way through
its ten-year period (which is now), and re-establish the Accessibility Advisory
representative from the Naenae Pool and Post Office projects (Whakatupu Te Ngaengae) attend the
next Wheels & Canes meeting at 10am on 8th July 2022 (or a
nearby date that suits), to form a relationship with the group, share the
latest plans and hear feedback.