HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

KOMITI HAPORI│

Communities Committee

 

 

29 June 2022

 

 

Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

 

Wednesday 6 July 2022 commencing at 2.00pm

The meeting will be live streamed on Council’s Facebook page.

Members of the public wishing to speak to items on the agenda are asked to contact: democraticservicesteam@huttcity.govt.nz

 

 

Membership

 

 

                              Deputy Mayor T Lewis (Chair)

Mayor C Barry

Cr G Barratt

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr N Shaw (Deputy Chair)

Cr L Sutton

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 

 


COMMUNITIES COMMITTEE
Membership:	13
Meeting Cycle:	Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council

HuttCity_TeAwaKairangi_SCREEN_MEDRES

 

OVERVIEW:

This Committee assists Council to ensure healthy, vibrant and resilient communities through development and management of relevant plans, strategies and functions.

The Committee is aligned with the Neighbourhoods & Communities Directorate.

Its areas of focus are:

§   Urban design and spatial planning

§   Major Neighbourhoods & Communities projects (e.g. Naenae Pool)

§   Arts and culture

§   Parks and reserves

§   Sport and recreation

§   Community funding

§   Community development

§   Community facilities and services

§   Community safety

§   Emergency management

PURPOSE:

To develop, implement, monitor and review strategies, policies, plans and functions associated with community, social and cultural activities. This includes making the city a desirable, safe and attractive place, providing facilities and recreational opportunities that support quality living and healthy lifestyles, and supporting the cultural wellbeing of residents.

DELEGATIONS FOR THE COMMITTEES AREAS OF FOCUS:

§  All powers necessary to perform the Committee’s responsibilities including the activities outlined below.

§  Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.

§  Implement, monitor and review strategies and policies.

§  Oversee the implementation of major projects provided for in the LTP or Annual Plan.

§  Oversee budgetary decisions provided for in the LTP or Annual Plan.

§  Oversee the development and implementation of plans and functions associated with community, social and cultural activities.

§  Maintain an overview of work programmes carried out by the Council’s Neighbourhoods & Communities Directorate.

§  Advocate in conjunction with relevant community organisations on matters related to the health and social/cultural wellbeing of communities.

§  Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.

§  Approve and oversee monitoring around Community Funding Strategy grants.

§  Matters arising from the activities of Community Houses, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

§  Conduct any consultation processes required on issues before the Committee.

§  Approval and forwarding of submissions.

§  Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

§  The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.

§  If a policy or project relates primarily to the responsibilities of the Communities Committee, but aspects require additional decisions by the Infrastructure & Regulatory Committee and/or Climate Change & Sustainability Committee, then the Communities Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.

Additional Parks and Reserves Delegations:

§  Adopt, and agree amendments to, open space or reserve management plans.

§  Make any decisions under open space or reserve management plans that are not otherwise delegated.

§  Grant leases, licences, rights of way and easements in terms of Council policy for Council owned properties that are either open space under the District Plan or reserve under the Reserves Act 1977. This delegation, except the granting of leases and licences to Council owned community houses/centres in the Harbour and Wainuiomata Wards, is sub-delegated to the community boards in those areas.

§  Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas, except where the sites have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

§  Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

 

    


                                                                       1                                                 27 April 2022

HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Meeting to be held in the Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 6 July 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       Opening formalities - Karakia Timatanga (22/1297)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have     

5.       Director's Report - Neighbourhoods and Communities (22/1420)

Report No. CCCCC2022/3/139 by the Head of Parks and Reserves                      7

CHAIR’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

 

 

6.       Petone Wharf rebuild options (22/1317)

Report No. CCCCC2022/3/140 by the Head of Parks and Reserves                    17

CHAIR’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

7.       Parks and Reserves Workplan 2022/23 (22/1006)

Report No. CCCCC2022/3/141 by the Head of Parks and Reserves                    59

CHAIR’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

8.       Information Items

a)      Spatial Plan and Urban Design Update (22/1650)

Report No. CCCCC2022/3/115 by the Head of Procurement                     70

CHAIR’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

b)      Communities of Interest Update (22/1500)

Memorandum dated 14 June 2022 by the Community Facilitator               75

CHAIR’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”

 

c)       Naenae projects - progress update (22/1531)

Memorandum dated 15 June 2022 by the Project Manager (Naenae)          94

CHAIR’s Recommendation:

“That the recommendations contained in the memorandum be endorsed.”

 

 

d)      Communities Committee Forward Programme 2022 (22/1298)

Report No. CCCCC2022/3/112 by the Democracy Advisor                     114

CHAIR’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

9.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

10.     Closing formalities - Karakia Whakamutunga (22/1299)

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

Annie Doornebosch

Democracy Advisor


                                                                                       1                                                              06 July 2022

Communities Committee

08 June 2022

 

 

 

File: (22/1420)

 

 

 

 

Report no: CCCCC2022/3/139

 

Director's Report - Neighbourhoods and Communities

 

Purpose of Report

1.    To update the Committee on work across the Neighbourhoods and Communities team.

Recommendation

That the report be received and noted.

 

 

Highlights and overview

2.   The Te Awa Kairangi Kai Collective was recently named as a finalist in the 2022 Local Government New Zealand EXCELLENCE Awards.

3.   21 finalists were named for the four awards. Hutt City Council entered its partnership with the Collective in the Kāinga Ora Homes and Communities EXCELLENCE Award for Social Wellbeing category.

4.   The judges said it was noticeable that "councils are playing a bigger role in social cohesion" and commended those "that have chosen different ways to make a social contribution" and those councils that have "tackled the bigger problems".

5.   The winners will be announced at the Local Government New Zealand (LGNZ) Conference Dinner in Palmerston North on Friday, 22 July 2022.

6.   Another recent highlight was the first public holiday to celebrate Matariki in Aotearoa, which was held on Friday 24 June 2022.

7.   Council took a coordinated approach to celebrations, developing a programme of activities across our facilities to both educate people on the event and celebrate Māori culture. This culminated in a one-day Matariki celebration at the Town Hall and Events Centre attended by an estimated 2500-3000 people. 

 

8.   In June 2022 we also held a dawn blessing of the site for the new Naenae Pool and fitness centre, attended by mana whenua, key stakeholders and the community. A community celebration to mark the milestone is planned for 16 July 2022 to coincide with the re-opening of the Naenae Library after a two-month closure for maintenance and repair. There will be a focus on encouraging people back into our facilities and their communities post-COVID.

COVID

9.   COVID and winter illnesses continue to impact staff numbers across our community facilities and services, although to a lesser extent than last reported. We are managing on a day-by-day basis with intermittent facility closures.

10. Visitor numbers at our eight neighbourhood hubs and libraries continues to be at decreased levels. For the three-month period March-May 2022, visitor levels are at 45% of the same months pre-COVID.

 

11. Library loans for March to May 2022 also continue to be down at 68% of the same three months pre-covid.  Of note is an increase in e-book and e-audio loans.

     

 

12. Bookings of community halls across the city are 54% of pre-covid levels.

 

 

 

13. All of this will have a significant impact on revenue in the end of year financial results, reported to the Strategy, Policy and Finance Committee. Given we are now in July 2022 and numbers have not recovered, it looks likely to continue to impact revenue into the 2022/23 financial year.

 

Neighbourhoods

Petone 

14. The first stage of community engagement for the Petone Library refurbishment project has been completed. This has included a workshop and drop-in session plus online engagement through “Have your Say” and 1:1 empathy conversations with members of the public.

15. The engagement, being led by the Studio C, builds on the broader community engagement done as a part of the Petone 2040 project. Mana whenua have been engaged with through our recent quarterly hui. There has also been an internal workshop to work through the broader considerations for the project and to ensure we are taking a ‘one team’ approach. A paper will then come to Council to outline the themes of these conversations and inform the next steps.

16. Meanwhile, recent wet weather has caused further issues with leaks at Petone Library. We are working with the Assets team on short-term solutions, and also working on contingency plans should any further parts of the library be forced to close.

Moera

17. The Moera Library refurbishment project is also making good progress. After recent community engagement, Studio C have provided a design that reflects the connection with the Moera community house in a way that maximises the use of our facilities as well as enriching the experience of our community. The design is with the architect for indicative pricing against the existing budget.

Naenae

18. Work is progressing well with the repairs and maintenance of Naenae library and officers are working towards a reopening date of 16 July 2022.

19. Kokiri Marae continue to play an active role in the Naenae town centre providing flu vaccinations along with boosters; daily kai to whanau; and assistance with housing needs.

20. On 14 June 2022 officers attended the official opening celebration of Te Whare Whakaruruhau o Raumānuka, a newly established service, formed out of a partnership between Te Rūnanganui o Te Āti Awa, Te Rūnanga o Toa Rangatira and Ara Poutama (The Department of Corrections).

21. As a service for tāne Māori who are scheduled to be released from a corrections facility or who are serving a community-based sentence, Te Whare Whakaruruhau o Raumānuka will provide transitional housing and 24/7 wrap-around support for up to 18 months to tautoko, awhi and manaaki tāne in their journey of reconnection.

 

 

Epuni

22. We have been working with the Epuni Kaitaki Group (the group) since 2020, to support them to develop a more resilient and connected community as part of a new Kainga Ora housing developments in the area. The group consists of representation from local residents, Common Unity, Epuni Baptist Church, Epuni Primary School with support from Kainga Ora and Hutt City Council.

23. Whilst there was early success and progress in sharing information primarily between Kainga Ora and the group; community connecting activities and a community fun day, the mahi was delayed as a result of a number of challenges, the main one being the impact of COVID.

24. However, there have been some recent successes which will help the group progress with pace over the next 12 months. The group has attended workshops with Cissy Rock (a well-respected leader in the area of Community Led Development) to create both clarity of their role and their understanding of the roadmap that was developed in late 2019/early 2020. Since these workshops, the group has begun the process of creating an incorporated society (this will help with sustainability post Council’s investment) and it has recently appointed two part-time Community Activitators.  Their role will be to activate prorirty areas within the road map,  to support the wider outcome of a more resilient and connected community.

Community Funding 

25. Following Council’s decision in May 2022, the Community Funding Panels have met and confirmed how they will distribute the remainder of their unallocated funds from the Local Community Projects Fund, as follows:

Panel

Total amount available

Continue with current Local Community Projects process 

Contestable fund

Northern

$71k

 $71k

 

Central

$209k

 

 $209k

Eastern

$114k

 $114k

 

Western

$44k

 $44k

 

 

26. The one-off round of contestable fuding, for those Panels that have chosen this option, will open on 20 June 2022 and closes on 18 July 2022 with decisions made by the respective panels in August 2022.

Services and activities to support wellbeing

Sport, Recreation and Play

27. The shift to Orange under the COVID Protection Framework has created the opportunity for the Pukutākaro and Build and Play programmes to be fully operational in schools again. Over the course of the past six weeks, five schools have participated in Pukutākaro and seven schools in Build and Play. Looking to the future, the Sport Recreation and Play team is looking to evolve our Play work to make it more community-led and therefore more sustainable.

28. The annual Lower Hutt Primary Schools Cross Country Zone events have taken place. 26 schools took part in the South East and South West event with just under 1,000 students taking part in the event. The North and Central Zone cross country event is scheduled to take place on 14 June 2022. Council provides a support and advisory role to Lower Hutt Primary Schools sport.

29. Hutt City Council along with the other territorial authorities within the Greater Wellington Region are a part of the Wellington Region Spaces and Places Steering Group. This group has been formed to provide strategic oversight of the Wellington Region Spaces and Places Framework and the three year implementation plan. The vision is a one-region approach to providing an accessible, fit-for purpose regional network of quality spaces and places that support and encourage physical activity (play, active recreation, sport). This group is in the final phase of agreeing to the Terms of Reference for the Steering Group. Meanwhile work continues on one of the initiatives from the framework, a stock take of sports fields in the region to consider current and future demand.

30. Sport New Zealand have recently released the 2021 Active New Zealand survey results. This information has highlighted a shift in how our community undertake physical activity post COVID. Key findings include:

·    Participation in organised sport has been most negatively impacted by COVID with many people shifting to less structured, more flexible ways to being active, including individually and at home.

·    This decrease has increased inequities in the system for young Māori and Pacific, young people from high deprivation areas, and young males more than females. 

·    Inequity increased further for Pacific adults, with Pacific being the only ethnicity to show no increase in any of the four key participation indicators in 2021.     

 

31. This data will inform our upcoming work on Council’s approach to investing in sport and recreation.

32. National Volunteer Week Te Wiki Tūao ā-Motu was marked between 19-25 June 2022. It recognises and celebrates the collective energies and mana of volunteers in Aotearoa including those in sport and recreation. This year’s theme was ‘Time to Shine- He wā whakawhiti.’  

Health

33. We have been successful in negotiating the Healthy Families Hutt Valley Contract with the Ministry of Health. This contract will take effect from 1 July 2022 – 30 June 2026.  A focus for this contract will be integrating a ‘systems change’ kaupapa across the work our Connected Communities team are delivering.

34. With a number of Healthy Families staff moving on at the end of the previous contract, we are now in a recruitment phase for our future team.  This process has started with the Healthy Families Hutt Valley Managers role. The panel includes representatives of the Healthy Families National Team and Te Awa Kairangi Health Network.

35.  Officers are also meeting regularly with Hutt Valley DHB/local Health New Zealand staff to align our work with their new localities approach. This includes joining their engagement with mana whenua on health outcomes.

Aquatics

 

36. Overall, in Aquatics the patronage has slowly started to return.  While significantly lower than this time last year it is promising to see that after vaccine passes were lifted and the traffic light setting changed to orange community have been returning to use the facilities.

 

Huia

Stokes Valley

Month

2021

2022

2021

2022

February

48,774

31,986

7,849

5,948

March

60,056

30,379

9,769

4,711

April

49,838

33,024

8,792

5,405

May

53,503

37,858

9,177

5,512

37. Staff have reported that since vaccine passes were no longer required and operating hours have normalised, there has been a steady decrease in the amount of customer conflict situations.  Staff are feeling much happier and safer at work.  They are also enjoying being able to interact with the customers more and restrengthening connections with both community and sports groups.

38. Pools are still experiencing some disruption with staff illness during this second Omicron wave, however largely able to continue as normal.

39. Starting from March 2022, Swim City has been offering make up lessons as an option for missed lessons. In March 2022 alone 1,502 lessons had to be cancelled. This is a new initiative for the swim school and will meet the demand from our client base as an alternative option to credits.  Demand during the second wave of Omicron that has hit us (May/June 2022), we have offered 264 vouchers with 54 being redeemed.

 

40. Swim City ran a successful holiday programme between 18–29 April 2022 with 550 registrations over the two weeks. Both weeks were only four-day weeks due to Easter and ANZAC Day.

41. To meet the need of our community and our ever-changing family dynamics, we are now offering swimming lessons once a fortnight. Those families who have shared custody have been very appreciative of this.

Arts and culture

42. Dowse exhibitions and programmes have benefitted from a recent increase in visitation and positive feedback. The Truth Is Out There exhibition featured on TV3’s Project and other exhibitions have been covered in a number of local and national periodicals and online platforms including Kia Ora magazine, Life & Leisure, Capital and Stuff.

43. Petone Settlers Museum has had a number of new displays open including a display co-designed with the local Filipino community and a display looking at the history of local wool industries including Petone Woollen Mills and Stansborough.  

44. As an update to the last report, The Boulcott Memorial Research Project has moved onto the next step with the EOI process having been completed. Once contract negotiations have concluded this project will be officially underway.

45. The Dowse Collection Store Redevelopment is now underway. The project plan has been completed and now awaiting on detailed quotes and scope of work. The project working group are monitoring any significant risks including mitigating budget issues due to the increase in materials and labour as a result of the pandemic.

46. As an update to last report, E Tu Awakairangi Trust have now formally gifted to Hutt City Council the public artworks they have commissioned. Also to note, the works are restricted to those that have been installed on Council owned or controlled sites.

Parks and Reserves​ 

Deer Culling

47. The Biosecurity Team (Pest Animals) from Greater Wellington Regional Council (GWRC) have been working with a contractor over Autumn to reduce deer numbers in reserves the Eastern Hills and around Wainuiomata.   The final reporting for the cull will be submitted in July 2022.  However numbers available at this time indicate that 60 deer and six pigs were shot between March and June 2022 using day bush hunting with indicator dogs and night shooting at the bush edge. 

48. GWRC staff have signaled the deer numbers are high.  Cullers now understand more about the areas and behaviour of deer in Council reserves.  There is confidence that monitoring and increased resourcing of deer culling will reduce numbers to a low level over several years. 

 

Greater Wellington officers and the Parks and Reserves Team are planning for Spring and Autumn culling in 2022/23 plus reactive work to follow up on reports from the public.  In spring the predominant method will be day bush shooting with indicator dogs.  Increasing the resources for spring and autumn culling will achieve sustained control and reduce damage to habitats.  Eradication will require extensive work, possibly infrastructure, and a high level of cooperation from private and public landowners.

49. The March to June 2022 culling is expected to cost $20K.  Preliminary discussions at officer level indicate that the cost of 2022/23 work will be approximately $25K.

Manor Park Hutt River Trail Extension

50. Stage Two of the new all-weather track between the Manor Park Golf Course car park and the Silverstream Bridge will be completed by September 2022.  Once Stage 2 is complete, both Stage 1 and 2 will be opened to the public.  It is not possible to open Stage 1 until Stage 2 is completed because it leads into a construction site. 

51. At this time funding has not been secured to provide proposed walking and cycling access over a new pipe bridge being built by Wellington Water (a recent funding application to Waka Kotahi for the 2021 – 24 National Land Transport Programme was unsuccessful) so when the new section of the trail opens, walkers and cyclists will cross the river on the Silverstream Bridge.

52. A communications plan is currently being developed for the opening of the new trail.

Williams Park

53. Officers have met with Wellesley College and the Chair of the Eastbourne Community Board regarding renewal of the school’s lease for tennis courts in Williams Park.  Public notices in the Eastbourne Herald and the Hutt News in June 2022 will explain that Council is considering a request to issue a new lease to Wellesley College for the three northern courts with conditions that are similar to those in the current lease.  The notices will invite written submissions.  The application and any submissions will be presented to the Eastbourne Community Board and the Communities Committee in September 2022.  At that point officers will make a recommendation.

Naenae Park

54. The all-weather path around the perimeter of Naenae Park has been completed.  This links Seddon Street to Naenae Road.  In June 2022 a new bridge will be completed and this will provide an additional connection to Waddington Drive, over the Waddington Canal.  This work has been funded by the Valley Floor Review Implementation.

 

 

 

Hutt Valley Tennis Association at Mitchell Park

55. Officers continue to work with Hutt Valley Tennis Association (HVTA) on its renovations and indoor court project.  In May 2022 HVTA received an updated cost estimate and programme from the supplier of the proposed fabric canopy which shows the cost has increased from original estimates.  Council has agreed to provide $500K to HVTA plus approximately $1.3M from the proceeds from the sale of neighbouring reserve land.  HVTA will now apply for grants to raise the additional funding required to proceed.  At this time they advise they expect to complete the project in April 2023.

56.  The Department of Conservation will complete the gazetting process to revoke the Reserves Act status of Council owned land adjacent to the HVTA site.  Once the gazetting is complete the sale transaction can be completed.  The new owner of the land, Vital will need to work closely with HVTA to coordinate its construction activities which will involve moving lighting and fencing used by HVTA.

Safety ​

City Safety

57. We have had a number of great wins over the last few months through our CCTV suite.  Our observations led to the apprehension of the offender who drove the digger into the Wainuiomata BP.  With support from the Safe City Ambassadors a number of youth were caught breaking into cars and are now going through the youth aid process.

58. There is a new youth crime dynamic developing in Lower Hutt which Police are monitoring and at the appropriate time staff will be bought in to support via our City Safety team

Appendices

There are no appendices for this report.    

 

 

 

 

Author: Kelly Crandle

Head of Parks and Reserves

 

 

Author: Melanie Laban

Head of Connected Communities

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 


                                                                                       1                                                              06 July 2022

Communities Committee

10 June 2022

 

 

 

File: (22/1317)

 

 

 

 

Report no: CCCCC2022/3/140

 

Petone Wharf rebuild options

 

Purpose of Report

1.    The purpose of this report is to update the Committee on progress on the project to rebuild Petone Wharf. 

Recommendations

That the Committee:

(1)   notes the Calibre Consulting report on the Petone Wharf Rebuild Options attached as Appendix 1 to the report;

(2)   notes that three options are being progressed for detailed design and costings;

(3)   notes that Council will be asked to make a decision on which option to progress in early 2023; and

(4)   notes that once a design and budget have been confirmed, the project will additionally report in regularly to the Major Projects Board during the detailed design and delivery phases.

For the reason that elected members are kept up to date on a key infrastructure investment.

 

Background

1.    As part of the Long Term Plan 2021/31, Council agreed to proceed with the Petone Wharf (the wharf) rebuild over the next three years and budgeted $21M for the project. In its decision, Council agreed to demolish the head of the wharf, which will shorten it by 61 metres.

2.    A summary history of the wharf was included in a report to the Long Term Plan/Annual Plan Subcommittee meeting held on 10 February 2021. Updates were presented in reports to the Audit and Risk Subcommittee in April and November 2021 and April 2022.

3.    The wharf is a traditional hardwood timber structure.  It was completed in 1909 and is 393m long.  It has been closed to the public since January 2021 due to health and safety issues. 

4.    In December 2021 Calibre Consulting was commissioned to prepare a report investigating rebuild options and associated challenges and opportunities. Calibre Consulting’s report, Petone Wharf Rebuild Options, is attached as Appendix 1 to the report.

5.    Of the six options explored, three will deliver on the objective of the project and these will now progress to detailed design and costings.

6.    Council will be required to make a decision on which option to progress in early 2023. Once a design and budget has been confirmed, the project will additionally report in regularly to the Major Projects Board during the detailed design and delivery phases.

Discussion

7.    In deciding on a final option, there will be a number of factors to consider. 

8.    Through the rebuild there is potential to increase amenity and use of the wharf.  The opportunities identified include adding a swimming platform, better provision for fishing and facilities that enable wharf jumpers to exit the water and return to the deck easily. Improving accessibility for people with disabilities will also be a consideration.

9.    While there is currently no commercial imperative for a ferry service to operate from the wharf, with additional work all options could support ferry operations should that be required in the future.  Each option includes a jetty for berthing smaller vessels.  None of the rebuild options would enable larger vessels to berth at the wharf. 

10.  The hut and gates have been removed from site because they were unstable and presented health and safety issues.  They are in safe storage.  Neither the hut nor the gates are believed to be original features.  The rebuild options could include building a replacement hut based on the 1907 drawings.  This design differs from the hut that was removed in 2017.

11.  There are groups and individuals who will have a view on how the wharf is rebuilt. The wharf is a heritage structure under the District Plan and has been nominated for heritage status with Heritage New Zealand Pouhere Taonga (HNZ).  A Conservation Plan for the wharf has been produced to provide greater certainty over heritage issues. 

12.  There will also be questions around building sustainably. The wharf is predominantly a timber structure constructed from large dimension hardwood timbers.  For Days Bay wharf, these were sourced from South America, however officers are also investigating supply from Australia.  Using timber from slow growing, mature trees does raise questions of sustainability and environmental degradation. 

 

HNZ or Greater Wellington may prefer a significant amount of timber to be used on the refurbished wharf, particularly on external highly visible areas, however there may be options of using concrete or composite materials for some parts.  All decisions on material options will be a compromise between heritage, sustainability values and cost.

Current Condition of the wharf

13.  Calibre’s report confirms a substantial amount of work is required in the rebuild. 

14.  The wharf is a very long, predominantly timber, structure and it is exposed to winds, tidal movement and wave action.  The bracing timbers are in poor condition and some bracing is missing.  The poor condition of the bracing means that the wharf moves more that it should, causing bracing and whaler beams to break and pile wraps to fail.  Movement of the wharf is shortening the lives of components.  Piles are decaying and losing structural integrity, especially at the intertidal zone.  Infestation by marine borer such as Toredo Worm is problematic and has been found along the length of the wharf.  In summary, the wharf is in poor condition.  

15.  Most of the existing piles need to be wrapped regardless of which option is chosen.  Many components need to be replaced.  Only a small proportion of the material is good enough condition to salvage for reuse on the wharf. 

16.  There will be many issues that have not been quantified by Calibre because they cannot be seen until the wharf structure is unpicked. 

17.  Technical reports are being prepared to inform design and the resource consent application.

Options

18.     The three options which deliver on the outcome Council is seeking are summarised below and explained in more detail in the report.

Option

Description

Trimmed Heritage

Shortened wharf (head removed) using same form, salvaged materials where practical and new hardwood

Semi-heritage

Shortened wharf (head removed) using same form.  Mixture of traditional and modern materials

Heritage Beach end with modern south end

Shortened wharf (head removed). Limited area of wharf at north end restored using original fabric where practical.  Outer wharf uses same form with mixture of traditional and modern materials

 

 

19.  The commitment to heritage and sustainability varies and accordingly costs will also vary. Estimated future maintenance costs for each option will be included in the report in February. It should be noted that options which include more salvaged components are likely to cost more to maintain in future years.

20.  A communication plan has been developed for the project which includes signboards on site which will provide background information, key dates and updates as work progresses. The sign boards are expected to be in place by August 2022.

Climate Change Impact and Considerations

21.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide

22.  The wharf was designed in 1907 with the deck approximately 3 metres above the high water line.  The deck sat 10 feet above the high water line because it was designed for berthing large, commercial vessels.  It is unlikely that sea level rise will affect the recreational function or structural integrity of the rebuilt wharf within 50 years.

Consultation

23.  The proposal to refurbish Petone Wharf was consulted on as part of the Long Term Plan process in 2021. 

24.  Advice from Heritage New Zealand and Greater Wellington Regional Council (GWRC) will be included in the report to be considered by the Petone Community Board and the relevant committee in early 2023. 

Legal Considerations

25.  The wharf rebuild works will require resource consent from both GWRC and Hutt City Council. 

26.  Under the Resource Management Act, GWRC controls activities in the coastal marine area (ie below the high tide line) including occupation of space, cultural and heritage effects and ecological disturbance.  GWRC’s Proposed Natural Resources Plan is the main planning document controlling coastal activities.  The wharf is listed in Schedule E2 Historic heritage wharves and boatsheds.  This affects the consenting requirements.  Planners have signalled that an application to rebuild the wharf is likely to be publicly notified.

27.  Hutt City Council controls the landward activities required to undertake the rebuild project (ie above the high tide line).  This will include the works required to create the construction laydown area on the turf between the wharf entrance and The Esplanade.  It will also include management of construction traffic, public access, noise, dust and any associated effects of the works on cultural and heritage consents.  The Hutt City District Plan is the relevant planning document.  The wharf is listed in Heritage Appendix 2 – Heritage Buildings and Structures.  The laydown area is in the Special Recreation Activity Area – Petone foreshore.  This affects the consenting requirements.

Financial Considerations

28.  The $21M funding approved in the Long Term Plan is derived from a quantitative risk assessment dated 18 May 2021. This indicated a range of figures with accompanying confidence levels (eg P95 indicates a 95% confidence level, indicating that this figure will be exceeded in 5% of the risk scenarios).  Based on P95, the cost estimate was calculated at $20,939,000 excluding GSTThis was based on the wharf being shortened by 61 metres.

29.  The design life for the wharf renewal is expected to achieve approximately 50 years.  The wharf will deteriorate following renewal.  Detailed wharf inspections every five years would continue and survey results would determine the extent of repairs and maintenance.  This work would include replacing bracing and bolts, dealing with piles (extending wraps or replacing piles) and other works.  Although it would depend on which option is selected, over a 50 year period the amount required to maintain and renew the wharf will ramp up.  Options that include salvaged components are likely to require more maintenance.

30.  The construction market has changed since the cost estimate was prepared.  Updated estimates will be provided when officers report back on the options in February 2023.

Appendices

No.

Title

Page

1

Petone Wharf Future Options

23

    

 

 

 

 

 

Author: Kelly Crandle

Head of Parks and Reserves

 

 

 

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 


Attachment 1

Petone Wharf Future Options

 





































                                                                                       1                                                              06 July 2022

Communities Committee

22 April 2022

 

 

 

File: (22/1006)

 

 

 

 

Report no: CCCCC2022/3/141

 

Parks and Reserves Workplan 2022/23

 

Purpose of Report

1.    To present the Parks and Reserves Team’s Workplan for 2022/23 for discussion and feedback.  The focus of this report is on providing information about the tasks the team intends to undertake in line with budgets in the Annual Plan 2022/23. 

 

Recommendations

That the Committee:

(1)   receives and notes the 2022/23 Parks and Reserve Workplan; and

(2)   agrees to remove the boardwalk beside Waione Street Bridge and replace it with a ramp to connect wheeled travellers to the footpath.

For the reason that elected members are provided with information about the range of projects that the Parks and Reserves Team intend to deliver between during 2022/23 and that investment provides good value for money.

 

 

Background

2.    The role of the Parks and Reserves Activity is to provide, develop, maintain and protect a reserve network. It contributes to improving the health and well-being of residents, achieving a healthy natural environment, attracting visitors to the city, and, importantly, contributing to Council’s Carbon Zero goal.

3.    Council’s reserve network consists of 349 individual reserve properties totalling 2781 hectares.  It forms part of a wider network of reserve land of almost 19,000 hectares within the Hutt City territorial local authority boundary, including the Remutaka Forest Park, Belmont Regional Park, and East Harbour Regional Park. 

4.    Parks and Reserves assets are diverse and managed to varying levels of service depending on their function, level of demand and open space type.

5.    Officers presented the Parks Asset Management Plan (PAMP) as a part of the Long Term Plan 2021-2031 (LTP) process, seeking additional capital funding to ensure appropriate levels of maintenance, improvement and renewals.

6.    The cost of fully funding the current PAMP (excluding wharves) for 2021 to 2031 is estimated to be $62.836M, or approximately $6.3M annually. The shortfall of the previous LTP budget was approximately $42M over the 10 year period. As a result, the budget for this work in the LTP2022/23 Annual Plan was increased by $2M per annum to help address the shortfall.  Items funded from this $2M are identified in the Asset Improvement Fund column in Appendix 1 attached to the report.

7.    Officers were also directed to undertake work ahead of the 2024/34 LTP to consider options for managing these assets going forward. This includes mapping our assets to consider each community’s needs, now and in the future, and how those are best met. This will be informed by community conversations, and will provide an opportunity to:

i.    consider the use, and likely future use, of existing assets;

ii.   identify gaps to inform future planning;

iii.  provide options to rationalise some assets if desired; and

iv.  provides options to avoid further budget increases through innovation and changed levels of service.

8.    Following adoption of the PAMP, officers agreed to provide a proposed work programme to the Communities Committee annually. This report will cover the main projects in the 2022/23 work programme, along with other operational work streams.  

Discussion

9.    The Annual Plan 2022/23 includes total Parks and Reserves capital investment of $8.5M comprising $3.3M new capital and $5.2M renewals. In 2021/22 the forecast to deliver is $3.5M. The planned programme for 2022/23 is an increase of 243%, which is significantly larger than the current year. At this time officers are comfortable with the programme given the team’s reduced capacity to deliver in 2021/22, the calibre of recently recruited staff and the likelihood that at least two of the three other vacancies will be filled shortly. 

10.  Key risks associated with capital investment delivery are:

i.    The availability of contractors;

ii.   Access to materials, especially those sourced from overseas;

iii.  Capacity of the team to deliver – there are currently still three vacancies in the team, and the role of Parks Planner is proving difficult to fill due to the tight market; and

iv.  Further impact of COVID or other illnesses.

11.  The 2022/23 Parks and Reserves work programme is attached as Appendix 1 to the report. It includes the following: 

i.         A number of projects have been deferred from the 2021/22 work programme. These were not able to be delivered due to the impact of COVID and resource issues; 

ii.         A number of projects have been proposed by Community Panels and funded by the Local Community Project Fund. These projects were also delayed by the impact of COVID and resource issues. The tenure of panels has been extended to 31 March 2023 to enable several of the approved projects to be delivered.  Note the 2022/23 plan has not allowed for any projects which may be proposed by Panels which may be formed in the new triennium; and

iii.        Some projects from the Parks Asset Management Plan (PAMP), which advises which assets are next due for maintenance, improvement and renewals. Not all projects that are due to be delivered in the 2022/23 year of the PAMP are able to be included, including work deferred from 2021/22 including community panel projects. These projects are noted in red on the workplan.

12.   Key projects to be delivered in 2022/23 include:

i.    Petone Wharf design and resource consent process;

ii.   Demolition of Point Howard Wharf (in partnership with CentrePort);

iii.  Improvements to buildings in Percy Scenic Reserve;

iv.  The Akatarawa Cemetery extension (in partnership with Upper Hutt City Council); and

v.   Wainuiomata Garden of Remembrance extension.

13.   The work programme also includes a number of pieces of policy and planning work, including:

i.    An updated PAMP to inform the 2024-2034 LTP;

ii.   An investment strategy for the Reserves Purchase and Development Fund;

iii.  A Biodiversity Strategy;

iv.  Review of Making Tracks to inform the development of a plan to retain, improve and maintain tracks for walking and cycling;

v.   A Horticultural Reserves Management Plan; and

vi.  The Honiana Te Puni Reserve Management Plan (in partnership with mana whenua).

 

14.   As part of the work programme, resource is also be dedicated to:

i.    Working with the Te Awa Kairangi Kai Collective on initiatives agreed as part of its partnership with Council;

ii.   Working with contractors Downer New Zealand Ltd on the wider benefit initiatives included in the Reserves Maintenance Contract;

iii.  A regional sports grounds strategy (led by Nuku Ora);

iv.  Supporting the work of community/volunteer groups including Friends of Waiwhetu Stream and pest trapping; and

v.   Pest plant and animal control.

15.  While Community Panel projects are yet to be confirmed, a resource allocation of 0.5 FTE has been allocated for this work through to 31 March 2023.

16.  Officers are working on a simple dashboard for key projects on the work programme which will be used for future reporting to the Communities Committee and this will also be available on-line for the public.

Tracks

17.  The Workplan includes a review of the Making Tracks plan, which guides maintenance and further development of the city’s track network. This work has already started with an assessment and audit of the track network undertaken in 2020. While this work is being completed the focus will be on maintaining and repairing existing high-use tracks.

Honiana Te Puni Reserve

18.  The Workplan also includes the development of a management plan for Honiana Te Puni Reserve, in partnership with mana whenua. This work will align with the development of the Te Ara Tupua shared path and work being undertaken by Waka Kotahi to restore a part of the reserve they are using as a construction site. $197K budgeted in 2022/23 as Council’s contribution to physical works on the reserve will be pushed out to 2023/24 to align with the likely project timing.

Point Howard Wharf

19.  Officers are talking to Centreport about the possibility of including the removal of Point Howard Wharf with Centreport’s work to refurbish the adjacent fuel wharf.  Combining these two projects has advantages for both organisations. It offers cost savings and logistical advantages to Council.  

Proposed change to service level

20.  As part of the workplan, officers are proposing a minor change in service level to one asset, the estuary boardwalk beside Waione Street Bridge. The boardwalk is currently closed, awaiting design options from an engineer.  The boardwalk provided an alternative attractive accessible route for walkers and cyclist around the north edge of the Hutt River Estuary.

21.  Renewal is currently budgeted at $50K, however early indications are that it will cost considerably more, potentially up to $350K. The lifespan of this asset will be limited due to the impacts of sea level-rise and the intertidal location.

22.  Officers recommend building a new ramp for pedestrians and bicycles to redirect people to the footpath on the south side of the Waione Street footpath near the western end of the Waione Street Bridge.  While less attractive, the new path will provide a sufficient link between the underpass and the existing footpath and will be more resilient.

23.  The current 2022/23 Workplan assumes that this proposal is accepted and retains the budget of $65K for this work, which can be managed within existing budgets. If renewal of the boardwalk is preferred, given the significant cost, officers recommend this is included as a separate item in the next Annual Plan.

Options – estuary boardwalk

24.  The options are:

i.    agree to a change in service level for this asset (boardwalk replaced by new ramp to footpath); or

 ii.  do not agree to the change in service level and progress replacement existing boardwalk (noting officers recommend this is included as a separate item in the next Annual Plan).

Future considerations

25.  Officers are continuing to progress work which will inform the future approach to Parks and Reserves. This includes:

i.     CAPEX - Addressing the long-term affordability of our green and built assets and the current LTP budget shortfall; and

ii.    OPEX - addressing the current budget shortfall for the Reserves Maintenance Contract, and likely budget shortfall for the renewal of the contract for maintenance and operation of Horticulture Parks, due for renewal in 2023. There has been substantial change in pricing for open space services since the Horticulture Contract was issued in 2013 and tender prices for a similar range of contract services will increase.  A procurement plan for this will be submitted to the Corporate Leadership Team (CLT) in September 2022.

Options

26.  The options are:

i.   receive and note the Parks and Reserves workplan for 2022/23; or

ii.    do not receive and note the workplan and provide direction to officers on next steps.

Climate Change Impact and Considerations

27.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

28.  The Parks and Reserves team’s work plan aims to increase carbon sequestration and support biodiversity. Community plantings of trees and native plantings contribute to biodiversity, Council’s Carbon Zero policy and relieve the pressure of housing intensification.  The ongoing dune planting and restoration work that helps with dune sand retention and stabilise our coastline in the face of sea water level rise.

29.  Parks and Reserves staff consider materials and practices to help mitigate the negative effects of climate change in new contracts and workstreams. Sustainable resources and technology are considered alongside cost-effectiveness, durability, and wider outcomes during the procurement process of both operational and capital programmes. Officers engage with suppliers to change delivery methods and use technology to reduce reliance on fossil fuel; employ technologies to reduce waste (for example - reuse of materials (bark mulch, composting, using recycled materials) and electrification of equipment, machinery, and vehicles.

Consultation

30.  CLT has been consulted and supported the recommendations in this paper. Community Panel Chairs have been involved in conversations around allocation of resource through to 31 March 2023.

Legal Considerations

31.  There are no local considerations to be noted.

Financial Considerations

32.  Financial considerations are noted throughout the paper.  This workplan outlines the most significant tasks related to capital expenditure, and planning for the Parks and Reserves Activity in 2022/23.   Smaller projects and ordinary operations work have not been included in this report.

33.  The foundation of the workplan is the Annual Plan 2022/23, being the updated Long Term Plan 2021-2031.

Appendices

No.

Title

Page

1

2022/23 Parks and Reserves Workplan

66

    

 

 

 

 

 

Author: Kelly Crandle

Head of Parks and Reserves

 

 

 

 

 

 

Reviewed By: Aaron Sergent

Management Accountant

 

 

 

Reviewed By: Jenny Livschitz

Group Chief Financial Officer

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 


Attachment 1

2022/23 Parks and Reserves Workplan

 





                                                                                       1                                                              06 July 2022

Communities Committee

22 June 2022

 

 

 

File: (22/1650)

 

 

 

 

Report no: CCCCC2022/3/115

 

Spatial Plan and Urban Design Update

 

 

 

 

1.    To provide an update to the Committee on progress with the Spatial and Structural Plan – Te Mahere Tupu.

 

Recommendation

That the report be received and noted.

 

 

Background

 

2.    Council is committed to the vision of making Te Awa Kairangi ki Tai Lower Hutt a place where everyone thrives.

 

3.    Like other cities, we are facing some big challenges, including a fast-growing population, climate change and supporting the wellbeing of our communities.

 

4.    As a city we have the important goals of halving our emissions by 2030 and achieving net zero carbon emissions by 2050.

 

5.    In order to address some of these challenges, Council, Greater Wellington Regional Council and central government have made significant commitments to a number of infrastructure projects which support our aspirations for a thriving city – these include:

 

a.       Tupua Horonuku;

b.       Te Ara Tupua;

c.       Cross Valley Connections

d.      Wainuiomata Streetscape;

e.       RiverLink;

f.       Micromobility programme;

g.       Naenae Pool; and

h.      Increased three waters investment

 

6.    Alongside, these key projects, Council has developed several strategic and planning documents, which set our direction in terms of how our community responds to the growth and development challenges of our city. These documents include:

 

a.    the Integrated Transport Strategy;

 

b.    the Lower Hutt Climate Action Pathway – Te Ara Whakamua o Te Awa Kairangi ki Tai;

 

c.     Petone 2040; and

 

d.    The Urban Growth Strategy 2012 - 2032

 

7.    Council’s District Plan is also currently under review, which will set the direction for Council in its regulatory planning functions and responsibilities.

 

8.    Council is a member of the Wellington Regional Leadership Committe (WRLC) which sets a regional direction and priorities related to growth and urban development. As a part of this, Council is committed to developing a Structure Plan for an area termed as the Golden Triangle (see Appendix 1 attached to the report).

 

9.    At a national level, central government is progressing a number of changes in legislation which will have wide ranging impacts on functions and responsibilities as a territorial authority. These changes are specifically the Resource Management Act, Local Government Act and Three Waters Reforms, as well as the introduction of the National Policy Statement for Urban Development Capacity and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021.

 

10. Keenly, the Urban Development Team want to ensure that there is a clear approach in urban planning and the development of our urban form that responds to all these challenges, opportunities and shifts. 

Discussion

11.  The Urban Development Team has been progressing the development of a project brief for a piece of work by the name of Te Mahere Tupu – Our Urban Growth Plan (working title).

12.  The Project Brief for Te Mahere Tupu is in its final stages of development and will be progressed to the Corporate Leadership Team (CLT) for approval in early August 2022. The project plan will set out:

a.       The key objectives

b.       Principles

c.       Scope

d.    Budget

e.     Milestones and timeframe

f.     Success measures

g.    Key projects

h.    Actions

i.     Enablers

j.     Interdependencies

k.    Reporting and governance; and

l.     Other matters

13.  Te Mahere Tupu will support communities to explore how Te Awa Kairangi should evolve. It will consolidate their ideas and actions into one plan covering the following:

·    a ‘Spatial Plan’ setting where and how the city should grow; and

 

·    a ‘Structure Plan’ to guide longer term planning to enable transformational urban development that creates great places to live and work, improves health and wellbeing outcomes and provides a sense of community.  This plan is a commitment made by Hutt City Council as a partner to the WRLC which aims to influence future growth across the Greater Wellington Region.

14.  In line with the key focus area of WRLC, the work programme proposes to focus Year 1 on the city centre and the ‘Golden Triangle’ (see Appendix 1 attached to the report). This leverages off both the Riverlink project and Council’s IAF application (which is currently in the final negotiation stages).

15.  The outer suburbs will be explored in Year 2 and 3 of the project.

16.  It is proposed that Te Mahere Tupu will be a digitised living document that will be updated frequently as Te Awa Kairangi changes over the next 30 years.

17.  The development of Te Mahere Tupu will ensure alignment and consistency with all other key strategies and plans of Council.

18. Once the Te Mahere Tupu Project Brief has been approved by CLT, a report will be provided to the Communities Committee for the September 2022 meeting.

 

 

Appendices

No.

Title

Page

1

Golden Triangle Te Awa Kairangi

74

    

 

 

 

 

 

 

 

Author: Peter Cameron

Head of Procurement

 

 

 

 

 

 

Approved By: Kara Puketapu-Dentice

Director Economy and Development

 

 


Attachment 1

Golden Triangle Te Awa Kairangi

 


MEMORANDUM                                                  1                                                              06 July 2022

Our Reference          22/1500

TO:                      Chair and Members

Communities Committee

FROM:                Barry Gall

DATE:                14 June 2022

SUBJECT:           Communities of Interest Update

 

Recommendation

That the Committee receives and notes the information.

 

 

Purpose of Memorandum

1.   To provide an update on Council’s engagement and work with the disability sector as a Community of Interest (“COI”) and to advise that Grant Rutherford and Nickie Bland from the Wheels and Canes group will be attending the Communities Committee meeting for a discussion with elected members.

Background

2.    One of the six priorities in Tō tātou mahere ā-ngahurutanga 2021-2031/ Council’s Long Term Plan 2021-31 is Tūhono Hapori/Connecting Communities - investing to connect and empower neighbourhoods and communities so they can thrive.  Council is seeking to reset the way it engages and works with residents, better connecting them to Council, and to each other.  The Long Term Plan (“LTP”) states ‘we plan to work in and with communities to identify and build on existing strengths and create self-sustaining networks with a focus on connectedness, safety, community participation, resilience and wellbeing’.

3.    The Neighbourhoods and Communities strategic framework states our intention to work with both ‘place-based neighbourhoods’ and ‘communities of interest, for example: ethnicity, culture, demography etc’.

4.   The 2021/22 organisational KPI’s include regular and meaningful engagement with communities of interest particularly Pasifika and the disability sector. In April the Communities Committee received a report on the Pasifika COI. This report focuses on the disability sector. Council’s  Community Facilitator Barry Gall has the role of connecting Council to this key stakeholder group and understanding how each can be supported and enabled to thrive, including:

a.   working across Council to produce data and insights to build Council’s knowledge and inform decision-making, including on the delivery of services and development of programmes;

b.   facilitating connections to ensure the voice of each community is heard during key engagement and consultations;

c.   facilitating connections to other parts of Council to support a holistic approach; and

d.   working with other community and central government agencies who have an interest in specific groups to harness the collective impact of all those on the ground.

5.    Representatives of each COI will be invited to attend Communities Committee meetings on a regular basis to provide an opportunity for an ongoing conversation and include topics outside of those Council consults on.  To date elected members have had the opportunity to talk to the Te Awa Kairangi Kai Collective and key stakeholders in the Pasifika community.

Progress to date

6.    Work has begun over recent months to re-connect with Lower Hutt’s disability sector and a profile of the Disability Sector COI is provided in Appendix 1 attached to the report. The following highlights significant developments that will impact on future directions.

Ministry for Disabled People

7.   In Budget 2022 the Government announced:

·    the establishment of a Ministry for Disabled People

·    progressing the rollout of the Enabling Good Lives approach to Disability Support Services to provide self-determination for disabled people

·    extra funding for disability support services

8.    The new Ministry will take on most functions currently delivered by the Disability Directorate (DSD) in the Ministry of Health, as well as taking on new responsibilities. Cabinet has tasked the Ministry of Social Development (MSD) with establishing and hosting the new agency, which will have its own Chief Executive. The new agency will ultimately be autonomous from MSD. The is a move towards a ‘whole-of-life’ approach to disability rather than viewing disability as a ‘health issue’ and will work to address the systemic issues that impact disabled people. The new Ministry takes effect from 1 July 2022 and we will keep a watching brief on new developments and approaches that impact the sector and our community.

Disability Survey 2023

9.    The Disability Survey 2023 will be the first national disability survey since 2013. In 2021 Statistics New Zealand consulted with disabled people and their whānau, older people with age-related difficulties, the general public, researchers, government agencies, disability and support organisations on the content of the survey. The survey will provide up to date details on the characteristics of disabled people, including the nature and cause of impairments, the type of support they need, and how well they are faring compared with non-disabled people. Survey results will provide useful data and insights to inform Council decision making.

 

Hutt City Accessibility and Inclusiveness Plan 2017-2027

10. The Hutt City Accessibility and Inclusiveness Plan 2017-2027 (see appendix 2 attached to the report) outlines Council’s actions and KPIs under these four goals

a.   Council communication and information is accessible to all people

b.   Council culture and processes include disability awareness and staff receive appropriate training

c.   All people are able to move about the city easily and safely without being limited by the physical environment

d.   In order to give effect to Articles 8 and 9 itself Council will champion and promote employment opportunities for people with impairments and also establish an Accessibility and Inclusiveness Advisory Group (AIAG)

11. The plan includes a requirement to be reviewed every three to five years. Council’s policy team has signalled a review is likely to be included in the 2022/23 work plan. At this time it will be beneficial to align this with:

a.   Results of the Disability Survey 2023

b.   Results of Census 2023

c.   Developments that arise from the establishment of the Ministry for Disabled People

d.   Any review or update of the Disability Action Plan 2019-2023 which is the Government’s vehicle for implementing the New Zealand Disability Strategy 2016–2026.

12.  The plan included the establishment of an Accessibility and Inclusiveness Advisory Group which was disbanded in 2020. Next year’s review will make recommendations on the effective involvement of the disability sector in decision making processes going forward.  In the meantime, Council’s Community Facilitator will continue to connect groups to relevant projects for advice.

 

Appendices

No.

Title

Page

1

Communities of Interest - Disabilities

79

2

Accessibility and Inclusiveness Plan 2017-2027

87

    

 

 

 

 

 

 

Author: Barry Gall

Community Facilitator

 

 

 

 

 

 

Reviewed By: Samuel Chan

Programmes and Innovations Manager

 

 

 

Reviewed By: Melanie Laban

Head of Connected Communities

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

 


Attachment 1

Communities of Interest - Disabilities

 









Attachment 2

Accessibility and Inclusiveness Plan 2017-2027

 





MEMORANDUM                                                  1                                                              06 July 2022

Our Reference          22/1531

TO:                      Chair and Members

Communities Committee

FROM:                Andrew Quinn

DATE:                15 June 2022

SUBJECT:           Naenae projects - progress update

 

Recommendation

That the Committee receives the memorandum and notes the following progress that has been made on the Naenae projects:

 

(1)   the completion of the demolition and the commencement of site establishment;

 

(2)   the signing of the main construction contract with Apollo Projects;

 

(3)   the inclusion of a second bulkhead and two hydro-slides in the scope of Naenae Pool;

 

(4)   the Naenae Pool and Fitness Centre is tracking well to the budget of $68M and the confidence rating of successful delivery is improving;

 

(5)   the loan application to the Local Government Funding Agency under the Green, Social and Sustainability Lending Programme; and

 

(6)   the first drawdown of co-funding of $2.7M from Crown Infrastructure Partners.

 

 

Purpose of Memorandum

1.    To provide an update to the Committee on the progress and management of the Naenae Project (pool and town centre development) since the last Committee meeting held on 27 April 2022.

Naenae Pool and Fitness Centre

2.    Since the last report in April 2022, there has been good progress on the Naenae Pool and Fitness Centre. Work continues to progress on all aspects of the project to maintain the programme agreed with Crown Infrastructure Partners (CIP).

3.    The design team are currently engaged on the detailed design stage, having satisfactorily completed design development in May 2022.

 

4.    The application for resource consent has been reviewed by an independent consultant and final conditions are being exchanged. Uplift of the resource consent is expected to take place late-June 2022, and this will enable the team to uplift the first stage of building consents.

5.    Demolition of the old pool has now come to an end with all of the buildings and underground structures removed. As reported previously most (up to 80%) of the material that would normally end up in the clean fill tip has been recycled. This includes concrete from the old pool tanks which has been crushed and will be re-used to fill in the excavations.

6.    More underground structures were discovered than expected and this has delayed the completion of demolition. We are however, on track to commence fencing of the worksite in June 2022 followed by the commencement of groundworks in July 2022. A blessing of the construction site by local iwi took place on Friday 17 June 2022.

7.    The art on the current panels on the fence will be re-used around the basketball court, and additional panels will be installed to tell the story of the project and provide updates. 

8.    The main construction contract with Apollo Projects has been finalised and signed by the parties. Meantime procurement of the major items required for the pool has commenced, starting with the pool tank, moveable floor, and the hydro-slide.

9.    As agreed by the Major Projects Board and following a cost and risk review of the project, the Naenae Pool will now include two (2) bulkheads for the main 50 metre pool and a second hydro-slide. Pictures of what the slide will look like can be seen at Appendix 1 attached to the report.

10.  Designs for the landscaping of the Park area around the Naenae Pool have also been finalised. To the rear of the Pool there will be spaces for 27 cars for pool users and staff. Due to their proximity to the pool building, height and health issues; the existing stand of trees will be removed and replaced with native specimen trees in a woodland setting.         

Naenae Town Centre development

11.  Having acquired the old Naenae Post Office back in late 2011, good progress has been made on plans to convert the building into a Community Centre.

12.  Currently we are at the preliminary design stage following a series of co-design workshops with the Naenae Community Advisory Group (CAG). The latest floor plan and images are attached as Appendices 2 and 3 to the report.

13.  Next month we will prepare for lodgement of our application for resource consent which will outline how we intend to strengthen the building and protect its heritage through the sensitive restoration of the original façade.

 

 

Risk

14.  The cost of the Naenae Pool and Fitness Centre continues to be reviewed at regular intervals. The current estimated cost of the project is $67.5M plus demolition costs of $1.88M.

15.  When these results were subject to quantified risk analysis, the results show that the probability of delivering the project under the $68M project budget has improved from 90% to 95%.      

16.  The ten (10) top-rated risks for the Naenae Pool and Fitness Centre project are reported to the Committee and included at Appendix 3 attached to the report. There are no major changes in the risk profile to report, although the risk of disruption to worksite productivity due to COVID sickness remains high.

Financial Considerations

17.  The project team reviewed and updated the current financial profile of the project against the Long-Term Plan 2021-2031 (specifically for the 2022/23 Annual Plan). As reported above, the project is still tracking well to the capital expenditure budget of $68M.

18.  Crown Infrastructure Partners (CIP) provide co-funding of $27M through the COVID response and recovery fund. Now that demolition is complete, Council will be able to drawdown the first milestone payment of $2.7M in June 2022. 

19.  Council has applied to the Local Government Funding Agency’s Green, Social and Sustainability Lending Programme for the Naenae pool and fitness centre project to be accepted under the programme. This aligns with decisions of Council, refer PFS2022/2/69.

Climate Change Impact and Considerations

20.  The Greenstar rating system has been developed by the New Zealand Green Building Council to encourage building owners to use sustainable technologies and energy saving devices to reduce the carbon footprint whilst in use. The system tool is used to evaluate environmental performance of the building across the nine (9) categories of management, indoor environment quality, energy, transport, water, materials, land use and ecology, emissions, and innovations. 

21.  As previously reported, the design team are developing environmentally sustainable technologies working in conjunction with Callaghan Innovation. It is expected that the building when operational will achieve as a minimum, a Greenstar rating of 5 (New Zealand Excellence). Examples of design features and initiatives include:

·    High level of maintenance and serviceability of services and structure

·    A building that is resilient to the impacts of a changing climate and natural disasters

·    Metering and monitoring of energy and water use

·    Re-cycling of demolition waste products and ability to separate operational waste

·    High quality indoor air quality; high standards of acoustic, lighting, visual and thermal comfort

·    100% reduction in Green-house gases from the previous pool

·    EV parks with charging points and secure bike stands

·    The use of glu-laminated timber for the main pool hall structures

 

Legal Considerations

22.  The main construction contract with Apollo Projects has been signed following review and approval of legal counsel.

          

 

 

Appendices

No.

Title

Page

1

Picture of Naenae Pool hydro-slides

98

2

Floor plan Naenae Community Centre

99

3

Images of Naenae Community Centre

100

4

Top-ten rated risks_June 22

112

    

 

 

 

 

 

 

Author: Andrew Quinn

Project Manager (Naenae)

 

 

 

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

 

 

 

 

 

 

 


Attachment 1

Picture of Naenae Pool hydro-slides

 

 


Attachment 2

Floor plan Naenae Community Centre

 


Attachment 3

Images of Naenae Community Centre

 












Attachment 4

Top-ten rated risks_June 22

 


 

 

 

 


                                                                                       1                                                              06 July 2022

Communities Committee

08 June 2022

 

 

 

File: (22/1298)

 

 

 

 

Report no: CCCCC2022/3/112

 

Communities Committee Forward Programme 2022

 

 

 

 

 

Recommendation

That the Communities Committee Forward Programme 2022 be received and noted.

 

Purpose of Memorandum

1.    To provide the Communities Committee (the Committee) with a Forward Programme of work planned for 2022.

Background

2.    The Terms of Reference for the Committee requires the Committee to develop, implement, monitor and review strategies, policies, plans and functions associated with community, social and cultural activities.  This includes making the city a desirable, safe and attractive place, providing facilities and recreational opportunities that support quality living and healthy lifestyles, and supporting the cultural wellbeing of residents.

3.    The Forward Programme for 2022 provides a planning tool for both members and officers to coordinate programmes of work for the year.  The programme is attached as Appendix 1 to the report.

Executive Summary

 

4.    The Forward Programme is a working document and is subject to change on a regular basis.

 

 

 

 

 

 

 

Appendices

No.

Title

Page

1

Communities Committee Forward Programme 2022

116

    

 

 

 

 

 

 

Author: Annie Doornebosch

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Communities Committee Forward Programme 2022