1                                                   14 July 2022

HUTT CITY COUNCIL

 

            Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

 Lower Hutt on

 Thursday 14 July 2022 commencing at 2.00pm

 

 

 

PRESENT:

Cr J Briggs (via audio-visual link)

Mayor C Barry

 

Cr K Brown

Cr S Edwards (via audio-visual link)

 

Deputy Mayor T Lewis (via audio-visual link)

Cr A Mitchell (Chair)

 

Cr N Shaw

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Ms H Oram, Director Environment and Sustainability

Ms A Geddes, Acting Director Environment and Sustainability

Mr J Scherzer, Head of Climate and Solid Waste

Mr B Hodgins, Strategic Advisor

Mr B Hu, Traffic Engineering Manager (part meeting)

Ms K Pascall, Policy Planning Manager (part meeting)

Mr C Page, Intermediate Policy Planner (part meeting)

Ms K Glanville, Senior Democracy Advisor (via audio-visual link)

Ms K Davey, Democracy Advisor (part meeting)

Ms J Randall, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

1.

Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

2.       APOLOGIES

 There were no apologies.

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflict of interest declarations.

5.

Update on Council's climate change work (22/1433)

Report No. CCASC2022/3/145 by the Head of Climate and Solid Waste

 

In response to questions from members, the Head of Climate and Solid Waste agreed to send images of the Victoria University climate change adaptation designs to the Committee if they were available. He considered Lower Hutt was well serviced with regard to electric vehicle (EV) chargers. He did not have statistics to provide a comparison with other regions. He said officers could promote the use of EV chargers if their use was low or could wait until EV numbers increased to fill the demand. He added officers would consider installing extra chargers for areas of high demand.

 

Resolved: (Cr Mitchell/Cr Brown)                                   Minute No. CCASC 22301

 “That the Committee:

(1)     notes the update on various climate change work streams; and

(2)     notes the officer’s submission on  the Draft National Adaptation Plan attached as Appendix 2 to the report.”

 

6.

Update on Council's solid waste and waste minimisation work (22/1441)

Report No. CCASC2022/3/146 by the Solid Waste Manager

 

The Strategic Advisor and the Head of Climate and Solid Waste provided a presentation attached as pages 6-12 to the minutes.

In response to questions from members, the Strategic Advisor acknowledged officers had underestimated the resources required to respond to queries from customers when they implemented the rubbish and recycling system in 2021. He agreed COVID had added to challenges with the implementation. He noted in retrospect a 12 month period for the new system was more realistic than the nine months that had been set. He added officers had also needed more resources to manage incoming data.

In response to questions from members, the Head of Climate and Solid Waste acknowledged communication between Council and its rubbish and recycling contractor was not always effective. He advised a new interface was being trialled over the next few weeks to improve communication. He added this would ensure queries received satisfactory responses. He said recycling contamination levels were close to the allowable threshold. He confirmed truckloads might be sent to landfill if contamination levels reached the threshold. He noted a small number of households were causing the contamination. He agreed to investigate whether there was a correlation between people renting homes with small bins and contamination. He noted those renting would be powerless to change their bin size.

In response to questions from members, the Head of Climate and Solid Waste said  officers would assess the impact of introducing a food waste collection service to the current rubbish and recycling system once decided by Council. He advised the timeframe for integrating food waste would align with the next Long Term Plan in July 2024. He said a report to the relevant Committee in May 2023 would allow time for consultation, planning and decision making by July 2024. He added this would allow a further 12 months to put a food waste collection service in place.  He highlighted the project would be on a similar scale to the implementation of Council’s rubbish and recycling service.

In response to a question from a member, the Head of Climate and Solid Waste advised officers would be contacting known not-for-profit organisations once information about applying for free access to Silverstream Landfill was available on Council’s website. The Chair suggested officers should also advertise on social media.

Members made the following points:

·                An efficient interface for the public would make the current rubbish and recycling system more effective.

·                Council’s rubbish and recycling was a high quality service at a good price.

·                A campaign to reinforce positive behaviour and target contaminators would begin to reduce contaminations levels in recycling.

·                The new system’s significant diversion of waste from landfill would allow the Silverstream Landfill to remain operational for longer.

·                More granular data on Council’s rubbish and recycling over the coming months would be helpful.

·                Education was key. It was important that the right recyclables went into recycling bins.  

 

Resolved:   (Cr Mitchell/Cr Shaw)                               Minute No. CCASC 22302

“That the Committee notes the update on various solid waste management and minimisation matters.”

 

7.

Submission on the National Policy Statement for Indigenous Biodiversity Exposure Draft (22/1737)

Report No. CCASC2022/3/149 by the Policy Planning Manager

 

The Director, Environment and Sustainability advised that officers would review the financial implications of the District Plan for the 2023/24 Annual Plan, rather than for the 2022/23 Annual Plan as stated in paragraph 42 of the officer’s report.

The Policy Planning Manager advised that officers had included changes suggested by members at the briefing as attached to the officer’s report.

Cr Briggs requested that officers contact those who engaged with Council’s previous Significant Natural Areas (SNA) process under Plan Change 46 and encourage them to make submissions on the draft National Policy Statement – Indigenous Biodiversity (NPS-IB).

The Chair expressed concern that the pragmatic approach to mapping outlined in point 2 of the officer’s submission could result in challenges from those wanting a small part of a SNA removed from their property. He asked officers to request a clear definition in the NPS-IB of the circumstances for exclusions, to provide clarity to land owners. He agreed officers would need to work with landowners on the NPS-IB. He highlighted the NPS-IB would provide many ecological, health and amenity benefits. He encouraged individuals to send submissions to the Ministry for the Environment by the deadline of 21 July 2022.   

 

Resolved: (Cr Mitchell/Cr Edwards)                                   Minute No. CCASC 22303

“That the Committee:

(1)   receives the report;

(2)   approves the submission on the National Policy Statement for Indigenous Biodiversity Exposure Draft, as attached as Appendix 1 to the report;

(3)   agrees to delegate authority to the Chair and Deputy Chair of the Climate Change and Sustainability Committee, and the Chief Executive to finalise the submission, consistent with discussions and any amendments made by the Committee; and

(4)   notes that the Climate Change and Sustainability Committee has performed the responsibilities of the Policy, Finance and Strategy Committee in accordance with its Terms of Reference so that the matter can be considered in a timely manner.”

For the reason that the submission represents Council’s view on the draft National Policy Statement for Indigenous Biodiversity.

 

8.

Climate Change and Sustainability Committee Forward Programme 2022 (22/1710)

Report No. CCASC2022/3/147 by the Democracy Advisor

 

Resolved: (Cr Mitchell/Cr Shaw)                                 Minute No. CCASC 22304

 “That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the report.”

9.       QUESTIONS

There were no questions.

10.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

The Director, Environment and Sustainability was acknowledged for her work as she took a year’s leave from her role.

 

The Chief Executive advised her pre-election report was now available for members and would be published on Council’s website.

 

Mayor Barry thanked Cr Mitchell for stepping in as Chair for meetings when the appointed Chairs had been unavailable due to COVID.

 

 

 

There being no further business the Chair declared the meeting closed at 3.05 pm.

 

 

 

 

 

A Mitchell

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022


 

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