1                                                   20 June 2022

HUTT CITY COUNCIL

 

Poari Hapori o Pito-one |Petone Community Board

 

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

 Monday 20 June 2022 commencing at 6.30pm

 

 

 PRESENT:                       Ms P Hanna (Chair)                     Mr M Fisher (Deputy Chair)

                                          Mr M Henderson                         Mr A Voutratzis

Ms K Yung                                    Deputy Mayor T Lewis                    

 

APOLOGIES:                  Mr M Roberts      

 

IN ATTENDANCE:        Mayor Barry

Cr B Dyer

Ms A Blackshaw, Director Neighbourhoods and Communities

                                          Mr B Hu, Traffic Engineering Manager

                                          Ms J Zhang, Transport Project Manager

                                          Ms K Crandle, Head of Parks and Reserves

                                          Mr C Elliott, Asset Manager, Reserves

                                          Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.

He Mihi

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

 

Nā Rangimarie Rose Pere

 

2.       APOLOGIES

Resolved:  (Ms Hanna/Mr Henderson)                           Minute No. PCB 22301

“That the apologies received from Mr M Roberts be accepted and a leave of absence granted.”

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

4.

Mayor's Statement

Mayor Barry provided a number of updates:

·           The Barber Grove to Seaview Wastewater Treatment plant pipe duplication project was underway. This was a significant infrastructure project that would service 90% of people across the Hutt Valley. He confirmed the project was expected to be completed in early 2023.

•     Council had adopted an Integrated Transport Strategy, which would set the direction for a more integrated and sustainable transport network. He thanked the Board for their submission on the Strategy.

•     Mayor Barry would continue to seek certainty from Health New Zealand on the level of health services it would provide while Hutt Hospital was undergoing earthquake strengthening.

•     Council was a finalist for the Local Government New Zealand Excellence awards in the wellbeing category for the Kai Collective. Mayor Barry said this was a testament to the mahi of Pataka Kai and Kōkiri Marae who formed part of Kai Collective.

•     A representation review would be presented to Council in the new triennium. Mayor Barry encouraged community boards to provide feedback on the proposal.

·           That following the recent anti-social behaviour complaints received from Moera businesses, the NZ Police and City Safe Ambassadors had been focussing on the area. He said that issues seemed to have settled down.

 

·           Acknowledged the Petone Rowing Club’s success at the Hutt Valley Sports Awards.

 

·           Updated the Board on Petone Wharf. He thanked the Board for their continued input into the Petone Wharf refurbishment process.

 

          MAJOR ITEM NOT ON THE AGENDA

Resolved:  (Ms Hanna/Ms Yung)                           Minute No. PCB 22302

          “That, in terms of Standing Order 10.12, the Board:

(1)      notes that a report recommending approval of speed management measures in Barnes Street, Petone was not included on the agenda for the meeting, for the reason that the report was not available at the time the order paper for the Petone Community Board agenda was prepared; and

(2)      agrees to discuss the report at this meeting due to the urgency of the matter.”

 

 

5.       Presentations

a)

Presentation by Local Councillor from Greater Wellington Regional Council

An apology was received from Cr J van Lier. A copy of his written statement is attached as page 12-14 to the minutes.

Ms Hanna highlighted the following: the MetLink fares review. She urged members to encourage the public to participate in the process; the upcoming Petone water fluoridation; and the cost overruns on the bridge projects.

Members requested the Greater Wellington Regional Council (GWRC) provide a timeframe for the Petone water fluoridation project and an assurance that the artesian water would not be fluoridated.

b)

Presentation by representatives of CentrePort and Z Energy

Mr Andrew Steel and Mr William Woods (CentrePort), Ms Helen Russell (Bryan Perry Civil) and Mr Matthew Tinnelly (Z Energy) provided a presentation on the Seaview Energy Resilience Project attached as pages 14-24 to the minutes.

In response to a question from a member, Mr Tinnelly confirmed the route for the pipeline no longer included Barnes Street. He said that investigative work was currently finalising an amended route. He added the existing pipe would either be removed, or would be filled in situ, capped and abandoned. 

In response to a question from a member regarding possible traffic disruption during Stage 3 of the project, Mr Tinnelly explained that investigative work was underway and that no details were available yet.  He added public consultation would occur.  He also added the project managers were aware of the impact any works could have on the local community. 

Ms Russell advised that Stage 2 enabling works involved the construction of a temporary wharf for the cranes and piling rig, and the expansion of the site perimeter fence. Ms Russell explained the measures being undertaken to protect sea mammals and the public. She noted the pile driving stage would move to be 550m-600m off shore. She said that an acoustic “bubble curtain” was being used to protect sea mammals from underwater noise, and trained Marine Mammal Advisors were on site.

Mr Woods explained that it was important all parties were kept up to date with the project. He confirmed the current work had no impact on the aquifer. He advised that preliminary work was underway to reinstate the Point Howard area. He urged the Board and residents to participate in the upcoming process.

 

 

c)

Presentation by the Jackson Street Programme

Ms Karen Arraj-Fisher, from the Jackson Street Programme (JSP) provided an overview of the following:

·    Meetings attended by members of JSP including, three Cycle and Walkways sessions; a Cross Valley Link meeting with Council; and a Council Library and Heritage Centre refurbishment and upgrading meeting.

·    Members of JSP were at the planning stage of a two-day festival on 30-31 July, focussing on Veganism, Sustainability, Upcycling and Waste Minimisation. 

·    The 30th anniversary of the Walk of Champions was set to take place on 24 September 2022 with the unveiling of two new plagues, and a function to be held at the Petone Rugby Club Rooms.

·    Many Petone eating establishments were taking part in the VISA Wellington on a Plate. 

·    As part of WOW (29 September – 13 October 2022), a “Welly Loves WOW” competition was being developed. 

·    As part of Wellington Heritage Week (end October/beginning November 2022), JSP would open the Old Gaol, with the new story board unveiling to be held during this week.

In response to a question regarding the recent Wellington Eat/Walk promotion, Ms Arraj-Fisher advised Petone food businesses did not take part  in the promotion.  She hoped they would in 2023.

In response to a question from a member regarding information which was provided for new business and building owners to Jackson Street, Ms Arraj-Fisher agreed to investigate if everyone was aware of the heritage values rules and the window coverage requirements.  She also agreed to include the “Too Good to Waste” programme that Council was currently promoting, into the two-day festival plans.

 

6.       CONFLICT OF INTEREST DECLARATIONS  

Mr Mike Fisher declared a conflict on interest in relation to Item 9: Community Engagement Fund in relation to the Jackson Street Progamme application. He took no part in discussion or voting on matters involved with the Jackson Street Programme Inc’s application for funding.

7.       Minutes

Resolved: (Ms Hanna/Deputy Mayor Lewis)                           Minute No. PCB 22303

“That the minutes of the meeting of the Petone Community Board held on Monday, 11 April 2022, be confirmed as a true and correct record.”

  

         

PRECEDENCE OF BUSINESS

The Chair accorded precedence to Item 14a): Petone Wharf rebuild update to be considered after Item 8: Reports referred for Board input before being considered by Subcommittee of Council. The item is recorded in the order it is listed on the agenda.

The meeting adjourned at 7.50pm and resumed at 7.57pm.

8.       Reports referred for Board input before being considered by Subcommittee of Council

 

Route 150 Bus Stop Configuration Part 2 (22/1355)

Report No. PCB2022/3/117 by the Traffic Engineering Manager

 

The Traffic Engineering Manager elaborated on the report.

In response to questions from members, the Traffic Engineering Manager advised that after comments to the proposed changes to Bus Stop 8046, the stop had been redesigned to minimise the number of carparks lost. He confirmed the respondants had been notified of the change. He agreed to report back on how many people used the bus stop. He confirmed that Bus Stop 8047 was not within the Board’s area of jurisdiction. He said no decision on that stop was required from the Board. 

In response to a question from a member, the Traffic Engineering Manager confirmed discussions with GWRC were on-going concerning the Jackson Street/Patrick Street bus shelter. He said the affected residents were being kept informed.

 

Resolved: (Ms Hanna/Ms Yung)                                Minute No. PCB 22304

“That the Board endorses the recommendations contained in the report.”

 

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

 

Barnes Street, Petone – Speed Management (22/1355)

Report No. PCB2022/3/117 by the Traffic Engineering Manager

 

The Traffic Engineering Manager elaborated on the report.

In response to questions from members, the Traffic Engineering Manager advised the proposed street cushions were 75mm in height, which were higher than the Cornish Street cushions (35mm-45mm). He confirmed cars could still park over the cushions, in the marked on-street carparks. He further advised that should the cushions be successful in Barnes Street, other areas of known illegal street racing would be investigated.

In response to a question from a member regarding Cornish Street, the Traffic Engineering Manager advised that talks were on-going with Waka Kotahi to determine a permanent solution to close the street to the state highway. He said it appeared the illegal street racing problem had reduced since the access had been closed. He acknowledged illegal street racing would always be an issue. He noted the desired locations were being restricted.

Members thanked officers for their work on the issue and the consultation with the impacted local communities.

 

RESOLVED: (Ms Hanna/Mr Henderson)                          Minute No. PCB 22305

“That the Board endorses the recommendations contained in the report.”

 


 

9.

Petone Community Board Community Engagement Fund - Round 2 - 2021-2022 (22/1331)

Report No. PCB2022/3/106 by the Community Advisor Funding and Community Contracts

 

Speaking under public comment, Ms Lois Ledingham, Thumbs Up Trust  spoke in support of the Thumbs Up Trust’s application. She explained the Trust was a small centre and wanted to purchase a motor chair for less abled people to gain access to the beach. She said the Trust had raised $1,000 to date.

In response to questions from members, Ms Ledingham hoped that other users of the chair would assist with fundraising. She said it was proposed that the chair would be based in Petone and be available for use by anyone. She confirmed Days Bay beach would be accessed and transport to the beach had been organised by the Trust. She said discussions with Council offficers would be required regarding the sand mats.

Speaking under public comment, Ms Rachel Evans, Wellington Free Ambulance (WFA) spoke in support of the Wellington Free Ambulance application. She explained that WFA hoped to have defibrillators easily accessible to the public for use in emergencies. She noted that the machines required ongoing maintenance, which Wellington Free Ambulance had outsourced and had funding for the life of all machines under their jurisdiction.

In response to questions from members, Ms Evans agreed that the location of the defibillators was important, and that ideally, two should be located on Jackson Streetto complement the one on The Esplanade. She added that talks were currently underway with KiwiRail for one to be publicly accessible at the train station. She confirmed no other applications for funding had been made.

Speaking under public comment, Ms Karen Arraj-Fisher, Jackson Street Programme (JSP) spoke in support of the JSP application She explained that this year was the 30th year anniversary of JSP and of the Walk of Champions. She added the proposed three story boards would explain the origins of JSP and the Walk of Champions.

Speaking under public comment, Gabrielle Ralph and Claire Turner, Nourish Trust shared the results of the Nourish Trust 2021 application. They noted that due to the current economic situation it was expected that the demand for the hampers to increase this year. They explained that last year, 52 hampers had been deleivered to a variety of Petone schools, all of which were gratefully received. 

Mr Fisher declared a conflict of interest and did not take part in discussions or voting on matters relating to the Jackson Street Programme’s application.

In response to questions from members, the Director Neighbourhoods and Communities advised Wellington Free Ambulance had applied for funding from other organisations in areas outside of Petone. She noted the community had raised funds to purchase the defibrillator located at the Hutt Recreation Ground. She added that Council provided funds to install it. She believed Council’s annual contribution to the Wellington Free Ambulance was used for operational expenses. She said officers could assist Thumbs Up Trust in making additional funding applications. She added there may be other funding sources available to them within Council. She stated that Council officers could offer assistance for the logistical issues associated with administering access to the chair.

Members discussd each application. Members noted they were all important organisations whose efforts affected a number of people. Members also noted that there may be other funding organisations available to these applicants as well. 

 

Resolved: (Ms Hanna/Ms Yung)                                         Minute No. PCB 22306

“That the Board:

(1)   notes the Community Boards Delegations, Guidelines and Criteria 2020-2023 for the Community Engagement Fund attached to the front pages of the agenda;

(2)   notes that this is the second round of funding through the Community Engagement Fund 2021-2022 for the Petone Community Board;

(3)   notes the Community Engagement Fund closed on Wednesday 1 June 2022 and four applications had been received;

(4)   approves the application from Wellington Free Ambulance for $2,000 towards the purchase of one automated external defibrillator (AED), including the sign, cabinet and installation;

(5)   approves the application from Thumbs Up Trust for $1,250 towards the purchase of a floating beach mobi-chair;

(6)   asks officers to support Thumbs Up Trust in the preparation of additional funding applications in assistance with storage, hireage and the logistics for the floating beach mobi-chair;

(7)   approves the application from Jackson Street Programme Inc for $500 towards the costs of storyboards and framing;

(8)   agrees that the applications received under the Community Engagement Fund were considered according to the merits of the application criteria and priorities of the fund; and

(9)   agrees that the organisation granted funding will be required to attend a meeting of the Petone Community Board once the event/activity has been completed.”

 

10.

Submission on Government Mandated Changes to Building Height and Density in Lower Hutt (22/1281)

Memorandum dated 27 May 2022 by the Senior Democracy Advisor

 

Resolved: (Ms Hanna/Mr Fisher)                                        Minute No. PCB 22307

 

That the Board:

 

(1)   notes that a submission to Hutt City Council in respect of government mandated changes to building height and density in Lower Hutt requires the Board’s retrospective endorsement; and

 

(2)   agrees to endorse its submission contained within the officer’s memorandum.”

11.

Submission on Hutt City Council's Integrated Transport Strategy (22/1283)

Memorandum dated 27 May 2022 by the Senior Democracy Advisor

 

Resolved: (Ms Hanna/Mr Henderson)                                Minute No. PCB 22307

 

“That the Board:

 

(1)   notes that a submission in respect of Council’s Integrated Transport Strategy requires the Board’s retrospective endorsement; and

 

(2)   agrees to endorse its submission contained within the officer’s memorandum.”

 

12.

Democracy Advisor's Report (22/1285)

Report No. PCB2022/3/103 by the Senior Democracy Advisor

 

The Director of Neighbourhoods and Communities provided an overview about the Petone Library refurbishment. She explained one community workshop had been held. She advised that ongoing talks were being held with identified stakeholders. She added the online survey had been successful with 153 responses received. She advised Studio C was currently formulating a report which would be presented to the August Board meeting, along with an officer report covering all aspects of the proposal. She added this report would provide options for next steps. 

She provided an update on the Moera Library. She explained a revised entrance had been agreed to and the architects were currently draughting revised plans and costings. She expected a report back to the Board as soon as was possible.

 

Resolved: (Ms Hanna/Deputy Mayor Lewis)                      Minute No. PCB 22308

“That the Board notes and receives the report.”

 

13.

Chair's Report (22/1342)

Report No. PCB2022/3/104 by the Chair, Petone Community Board

 

The Chair elaborated on the report.

 

Resolved: (Ms Hanna/Ms Yung)                                         Minute No. PCB 22309

 

“That the Chair’s report be received and noted.”

 

 

14.       Information IteM

 

a)

Petone Wharf rebuild update (22/1413) Heard after Item 8.

Report No. PCB2022/3/11 by the Head of Parks and Reserves

 

Mr Tom Aurthur, Building and Structures Engineer, Calibre Group was in attendance for the item.

The Head of Parks and Reserves elaborated on the report. 

In response to questions from members, the Head of Parks and Reserves confirmed that the potential for cost escalations had been taken into account in the budget estimates. She said a Quantity Surveyor (QS) was reassessing the project. She noted members’ concerns that a sub-optimal outcome should not occur, due to a budget blowout. Mr Arthur said that issues identified in the Days Bay Wharf rebuild had been factored into the costings for the Petone Wharf project. 

In response to questions from members regarding reference to “the head of the wharf’, Mr Arthur agreed to use consistent terminology when refering to the head.  He confirmed the proposed removal half of the head had triggered the resource consent process. He confirmed the report contained the most up-to date information. He said the use of composite materials was being assessed in terms of the heritage aspect and any certifications required.

In response to questions from members, the Head of Parks and Reserves agreed to provide members with a copy of the Conservation Report for the Petone Wharf. She added a number of technical reports were currently being developed and would be available prior to the March 2023 final decision. 

 

 

She agreed that in future, reports could include a financial paragraph explaining that all funding options had been explored. 

In response to a question from a member, the Asset Manager, Reserves advised that the design on the fencing facades was currently being finalised. He said this would include information on the social history of the wharf, details of the refurbishment project and pictures of the finished wharf.

Members agreed the Board could indicate it’s preferred option at the August meeting, to provide some guidance to the incoming Board.

 

Resolved: (Ms Hanna/Mr Voutratzis)                        Minute No. PCB 22310

“That the Community Board:

(1)   notes the Calibre Consulting report Petone Wharf Rebuild Options;

(2)   notes that three options are being progressed for detailed design and costings; and

(3)   notes that Council will be asked to make a decision on which option to progress in early 2023 and that prior to this, the Community Board and mana whenua will be asked their view.”

For the reason that elected members are kept up to date on a key infrastructure investment.

15.     QUESTIONS

There were no questions.

 

 

The Chair led a Matariki themed Whakatauki to close the meeting. 

 

There being no further business the Chair declared the meeting closed at 9.03pm.

 

 

 

 

 

P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 22nd day of August 2022

 

GWRC Update from Cr van Lier

 

ANNUAL PLAN 2022/23

 

There are no significant or material changes planned for our work programme for 2022/23 from what we set out in our 2021-31 Long Term Plan and the rates increases will be as set out, consulted and agreed upon in the 2021-31 Long Term Plan. Specifically, for the Lower Hutt area that will mean an average increase of:

 

Residential - $1.05 increase per week, or $54.59 increase per annum

Business - $4.69 increase per week, or $243.68 increase per annum

Rural - $0.64 increase per week, or $33.12 increase per annum

 

However, there are some unplanned cost increases relating to two Bulk Water Supply network improvement projects. Since the adoption of the 2021-31 LTP the costs associated with the delivery of both these projects have become clearer and are more than was originally budgeted:

 

-          the Silverstream Pipe Bridge project faces cost increases of $51m spread over Years Two, Three, and Four of the 2021-31 LTP; and

-          the Kaitoke Flume Bridge project faces cost increases of $37m spread over Years Two, Three, and Four of the 2021-31 LTP.

Both of these projects are essential for the continued drinking water of the region and are funded through a Water Levy charged to territorial authorities, rather than through Greater Wellington’s rates (so ratepayers can expect to see the cost covered in their HCC rates).

 

METLINK'S FUTURE FARES REVIEW – CONSULTATION

 

The transport committee last Thursday voted so send out a document for consultation that will dramatically change how our public transport fares are calculated, discounts offered, and products available. 

 

Specifically, it includes proposals for: 

-          lower off-peak fares

-          half fares for community services card holders ( already announced by Govt)

-          cumulative off-peak discounts for all concession holders

-          free weekend travel for children accompanied by their parent or guardian

-          fare capping - once you hit a daily or weekly cap all the rest of your PT use is free

-          targeted fare products for groups, visitors, families and event travel

-          distance based fare structure vs current 14 Zone system.

Consultation runs from 17th of June to 15th of July and can most easily be done via GW's have your say website (https://haveyoursay.gw.govt.nz).

 

WATER FLURODATION

 

The Gear Island and Te Marua flurodation plants are still offline, but work is continuing at pace on this. While both Petone and Korokoro haven’t been historically flurodated (so this plant outage hasn’t changed the status quo for residents in those suburbs), with the new regulator of Taumata Arawai coming into force in July this will have to change, i.e., Petone and Korokoro will have their water become flurodated sometime in the not-too-distant future.

 

This will be out of the hands of local government as it is Central Government law. 

 

TRAIN REPLACEMENT BUSES

 

The Metlink Assests team are currently investigating a change of location to where the Train Replacement Bus Stops are located so that they can be more comfortably used. Personally speaking I am all for this as the current southbound location is awful on days like today!


 

 

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