1                                                   13 June 2022

HUTT CITY COUNCIL

 

Paewhiri Toha Pūtea Hapori ki Te Raki|

Northern Community Funding Panel

 

Minutes of a meeting held in the

Ricoh Sports Centre, 237 Taita Drive, Lower Hutt on

 Monday 13 June 2022 commencing at 6.30pm

 

 

 

PRESENT:

Dave Gillespie (Chair)                      Janette Granville

 

Barbara Hay

Twiggy Johnston (from 6.38pm)

 

Cr Naomi Shaw

Cr Leigh Sutton

 

APOLOGIES:                  Ms Kamiria (Mid) Thomas-Savelio and Ms Johnston for lateness

 

IN ATTENDANCE:         Ms M Laban, Head of Connected Communities

                                           Ms D Hunter, Community Advisor Funding and Community

                                           Mrs A Doornebosch, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

RESOLVED:  (Mr Gillespie/Cr Sutton)                                      Minute No. NCFP 22301

“That the apology received from Ms Thomas-Savelio be accepted and leave of absence be granted and the apology for lateness from Ms Johnston be accepted.”

2.       PUBLIC COMMENT

There was no public comment.

3.       CONFLICT OF INTEREST DECLARATIONS     

Cr Sutton declared a conflict of interest in matters relating to Holborn Kindergarten and took no part in discussions or voting on these matters.

 

Ms Hay declared a conflict of interest in matters relating to Arohanui Strings and took no part in discussions or voting on these matters.

 

4.

Local Community Projects Fund (22/1295)

Report No. NCFP2022/3/103 by the Community Advisor Funding and Community Contracts

 

The Community Advisor Funding and Community elaborated on the report.

 

The Chair highlighted the Panel had met with officers to discuss the future funding options. He said the Panel supported Option 1 by continuing to work through the existing Local Community Projects Fund. He noted the Panel wished to use the funding for all projects. He said this would be used within the extended deadline rather than distributing it through a contestable fund process.

Ms Johnston joined the meeting at 6.38pm.

 

In response to a question from a member, the Head of Connected Communities said officers would provide an assessment process for newly elected Councillors.

 

 

Resolved: (Mr Gillespie/Cr Sutton)                                         Minute No. NCFP 22302

 

“That the Northern Community Funding Panel:

 

(1)       agrees to Option 1 to advance the Community Projects Fund by:

(a)      continuing to work through the existing Local Community Projects Fund process with officials until the extended deadline of 31 March 2023; and

(b)      determines a priority order for projects, noting that each Division of Council will work on one project per Panel at a time; and 

(2)      notes that any remaining 2019-2022 unallocated funds may be either:

(a)      carried over to future Community Funding Panels; and

(b)      tagged to an existing Council workstream for use in future years to benefit the Ward it was intended for.”

For the reason that this will enable more of the Local Community Projects Fund to be allocated to the Community Funding Panels for its intended purpose.

 

5.

Northern Community Engagement Fund - Round 2 - 2021-2022 (22/1306)

Report No. NCFP2022/3/104 by the Community Advisor Funding and Community Contracts

 

The Community Advisor Funding and Community elaborated on the report.

 

The Chair noted funds of $5,704 were available for distribution. He highlighted the five applications received. He advised Arohanui Strings had received funding in 2021. He said the other requests were first time applicants.

 

In response to questions from members, the Community Advisor Funding and Community Contracts said the application from Holborn Kindergarten was to buy costumes. She said this included skirts, dresses and headbands. She advised the funding request from Arohanui Strings was for computer equipment. She said it was also for replacement parts for musical instruments. She noted the computer equipment would allow children to register their attendance and enrolment. She advised this would reduce administrative work for their staff.

 

In response to a question from a member, the Head of Connected Communities said there would be a chance to discuss the funding process with new members after March 2023. She said the funding process in the new triennium would have an evaluation component so would be more streamlined.

 

 

Resolved: (Mr Gillespie/Ms Johnston)                                      Minute No. NCFP 22303

 

“That the Northern Community Funding Panel:

(1)     notes the Community Funding Panels Delegations, Guidelines and Criteria 2020-2023 for the Community Engagement Fund attached as pages 2-3 of the agenda;

(2)     notes that this is the second round of funding through the Community Engagement Fund 2021-2022 for the Northern Ward;

(3)     notes the Community Engagement Fund closed on Wednesday 1 June 2022 and seven applications had been received; 

(4)     agrees that the applications received under the Community Engagement Fund were considered according to the merits of the application criteria and priorities of the fund; and

(5)     agrees that the organisations granted funding will be required to attend a meeting of the Northern Community Funding Panel once the project has been completed.”

 

The motion was taken in parts.  All parts were declared CARRIED on the voices.

 

Resolved: (Cr Sutton/Ms Johnston)                                              Minute No. NCFP 22304

 

“That the Northern Community Funding Panel approves the application from the Koraunui Stokes Valley Toy Library for $979 towards the purchase of toys for their toy library.”

 

Resolved:  (Mr Gillespie/Cr Shaw)                                               Minute No. NCFP 22305

“That the Northern Community Funding Panel approves the application from Arohanui Strings for $500 towards the purchase of new instruments.”

 

 

Resolved:  (Mr Gillespie/Ms Johnston)                                        Minute No. NCFP 22306

 

“That the Northern Community Funding Panel approves the application from the Capital Zone Basketball Trust for $700 towards hosting the first all-inclusive basketball offering over Matariki Weekend from the 24-26 June 2022.”

 

 

Resolved:  (Ms Granville/Ms Johnston)                                      Minute No. NCFP 22307

“That the Northern Community Funding Panel:

(i)                 approves the application from Holborn Kindergarten, Stokes Valley for $1762.50 towards the purchase of costumes for tamariki to wear in the Hutt/Polyfest, special cultural celebrations being held in Lower Hutt in October 2022; and

 

(ii)               approves the application from Stokes Valley Community Childcare Centre for $1762.50 towards the purchase of gardening products and equipment in support of their Matariki evening event to be held at the Centre on 26 June 2022.”

 

6.       QUESTIONS

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 7.10pm.

 

 

 

 

 

 

Mr D Gillespie

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this ddth day of Month 2022