1

30 June 2022

 

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Thursday 30 June 2022 commencing at 4.30pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis (via audio-visual link)

 

Cr G Barratt

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards via zoom

Cr D Hislop

 

Cr A Mitchell

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:            Cr C Milne*

 

IN ATTENDANCEMs J Miller, Chief Executive

                                    Ms A Blackshaw, Director Neighbourhoods and Communities

                                    Mr J Griffiths, Director Strategy and Engagement

                                    Mr K Puketapu-Dentice, Director Economy and Development (via audio-visual link)

                                    Ms J Livschitz, Group Chief Financial Officer

                                    Ms K Waldegrave, Acting Head of Strategy and Planning (via audio-visual link)

                                    Mr D Koenders, Manager, Financial Strategy and Planning

                                    Mr M de Boer, Principal Advisor, Strategy and Business Planning (via audio-visual link)

                                    Ms A Andrews, Business Analyst – Rates

                                    Ms O Miller, Policy Advisor (via audio-visual link)

                                    Ms K Glanville, Senior Democracy Advisor

                                    Ms H Clegg, Minute Taker

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

There were no apologies.

* Cr Milne sent his apology for the meeting to an officer on 27 June 2022 at 8.21pm.

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

5.

Adoption of the Annual Plan 2022-2023 (22/1425)

Report No. HCC2022/3/130 by the Principal Advisor, Strategic and Business Planning

 

The Principal Advisor, Strategy and Business Planning elaborated on the report.

Mayor Barry acknowledged the work undertaken by officers in developing Council’s Annual Plan.  He noted a number of key projects. He further acknowledged the financial discipline applied in finalising Council’s Annual Plan. He noted Council’s 5.9% rates increase was the lowest in the region.

Cr Hislop expressed proudness of Council’s achievements  and in keeping the rates increase as low as possible.

Cr Dyer acknowledged the work of officers.  He hoped the 2028/2029 target for a balanced budget could be brought forward.

 

Resolved: (UNANIMOUS)  (Mayor Barry/Cr Mitchell)              Minute No. C 22301(2)

“That Council:

(1)   notes that the Annual Plan 2022-2023, attached as Appendix 1 to the supplementary agenda, has been prepared based on the final decisions of Council on 7 June 2022;

(2)   resolves that it is financially prudent to have an unbalanced budget until 2028/29;

(3)   agrees to adopt the Annual Plan 2022-2023, as attached in Appendix 1 to the supplementary agenda; and

(4)   agrees to delegate authority to the Chief Executive to make any minor editorial changes that may arise as part of the Annual Plan 2022-2023 publication process.”

For the reason of meeting the Local Government Act 2002 requirement to prepare and adopt an Annual Plan before the commencement of the year to which it relates.

 

6.

Setting of rates for 2022/23 (22/1494)

Report No. HCC2022/3/131 by the Business Analyst - Rates

 

The Manager – Financial Strategy and Planning elaborated on the report. He advised the report had been through a legal review.

In response to questions from members, the Manager – Financial Strategy and Planning advised the most recent revaluation of the Queensgate complex had been used in Council’s Annual Plan.

 

Resolved: (UNANIMOUS)    (Mayor Barry/Cr Briggs)               Minute No. C 22302(2)

“That Council resolves to set the rates and add penalties to unpaid rates during the 2022/23 rating year by passing the following resolution:

Targeted and General Rates

 

1.       In accordance with the relevant provisions of the 2022-23 Annual Plan and the Funding Impact Statement including Rates for 2022-2023, the Council hereby resolves, pursuant to Section 23 of the Local Government (Rating) Act 2002, to set and assess the following Hutt City Council rates for the year commencing 1 July 2022 and ending 30 June 2023. All amounts are inclusive of Council’s GST obligations.

 

(a)   A Targeted Rate (Water Supply Rate) set and assessed under sections 16 to 18 of the Local Government (Rating) Act 2002. The water supply charges for 2022-23 are as follows:

 

1.       A charge of $551.00 per separately used or inhabited part (SUIP) on a rating unit which is connected to the water reticulation system and is not metered.

2.       A charge of $275.50 per SUIP on a rating unit that is not connected to, but is able to be connected to, the water reticulation system.

3.       A charge of $551.00 per rating unit which is connected to the water reticulation system and contains more than one separately used or inhabited part, where a water meter has been installed to measure the total water consumed.

 

(b)   A Targeted Rate (Wastewater Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The wastewater charges for 2022-23 are as follows:

 

1.       A charge of $593.00 per SUIP on a rating unit which is connected to the city wastewater system.

2.       For rating units in the commercial categories (CMC, CMS and UTN), an additional charge of $296.50 (50% of the above charge) for the second and subsequent water closet or urinal connected to the wastewater system from each rating unit.

 

(c)    A Recycling Collection Targeted Rate set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The recycling charge for 2022-23 will apply as follows:

 

 

CATEGORY

Provision or availability

Per SUIP

Residential and Rural rating units

Able to be serviced

$111.00

Community Education Facility, CF1, CF2 and CF3 rating units

Opt-in to the Service

$111.00

 

(d)   A Refuse Collection Targeted Rate set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The refuse charges for 2022-23 are as follows:

CATEGORY

Provision or availability

Per SUIP

Residential, Rural, Community Education Facility, CF1, CF2 and CF3 rating units

80 Litre or equivalent

$105.00

Residential, Rural, Community Education Facility, CF1, CF2 and CF3 rating units

120 Litre or equivalent

$148.00

Residential, Rural, Community Education Facility, CF1, CF2 and CF3 rating units

240 Litre or equivalent

$296.00

Residential and Rural rating units

Able to be serviced but not serviced

$105.00

 

(e)    A Green Waste Collection Targeted Rate set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The green waste charge for 2022-23 is $101.00 per SUIP on every rating unit in the Residential, Rural, Community Education Facility, CF1, CF2 and CF3 categories that has opted in to receive the green waste service.

 

(f)     A Targeted Rate (Jackson Street Programme Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The Jackson Street Programme charge for 2022-23 is 0.00079980 cents per dollar of capital value on every rating unit in the Commercial Suburban differential category having frontage to Jackson Street, Petone, between Hutt Road and Cuba Street.

(g)    A General Rate set and assessed under sections 13 and 14 of the Local Government (Rating) Act 2002. The general rate charge for the 2022-23 rating year is as follows:

 

CATEGORY

DIFFERENTIAL

CHARGE PER $ OF CAPITAL VALUE

Residential

1.000

0.267188

Rural

0.747

0.199589

Commercial Central

3.125

0.835066

Commercial Suburban

2.954

0.789150

Utility Networks

2.997

0.800668

Community Facilities 1

1.000

0.267188

Community Facilities 2

0.500

0.133594

Community Facilities 3

2.344

0.626288

 

 

 

Rates Instalments

 

2.       The Council resolves that the targeted rates and the general rate for the financial year ending 30 June 2023, as set out above, are payable in six instalments by the following due dates:

 

INSTALMENT NUMBER

DUE DATE

PENALTY DATE

One

20 August 2022

23 August 2022

Two

20 October 2022

21 October 2022

Three

20 December 2022

21 December 2022

Four

20 February 2023

21 February 2023

Five

20 April 2023

21 April 2023

Six

20 June 2023

21 June 2023

 

Penalties on unpaid rates

3.       The Council resolves, pursuant to sections 57 and 58 of the Local Government (Rating) Act 2002, except as stated in 4 below, that:

 

a)       A penalty of 10% will be added to the amount of any instalment remaining unpaid by the relevant due date above. The penalty will be added on the relevant penalty date stated above.

 

b)      A penalty of 10% will be added to the amount of any rates assessed in previous years remaining unpaid on 7 July 2022 being 5 working days after the date of the resolution. The penalty will be added on 22 August 2022.

 

c)   A further penalty of 10% will be added to the amount of any rates to which a penalty has been added under b) above and which remain unpaid on 22 February 2023.

 

4.       No penalty shall be added to any rate account if:

·         A direct debit authority is in place for payment of the rates by regular weekly, fortnightly or monthly installments, and payment in full is made by the end of the rating year.

·         Any other satisfactory arrangement has been reached for payment of the current rates by regular instalments by the end of the rating year.”

 

7.

Rates Remission on Maori Land Policy 2022 (22/1517)

Report No. HCC2022/3/132 by the Policy Advisor

 

The Acting Head of Strategy and Planning elaborated on the report.

 

Resolved:        (Mayor Barry/Cr Brown)                                        Minute No. C 22303(2)

That Council:

(1)   receives this report;

(2)   notes that no submissions were received during the four-week public consultation process;

(3)   notes that as no submissions were received during the public consultation process, the policy presented to Council has not been amended since being approved for public consultation by the Policy, Finance and Strategy Committee 28 April 2022; and

(4)   adopts the Rates Remission on Māori Land Policy 2022 attached as Appendix 1 to Report No. HCC2022/3/132 and effective from 1 July 2022.”

For the reasons that the proposed policy reflects the legislative requirements under The Local Government (Rating of Whenua Māori) Amendment Act 2021, the views of our Mana Whenua partners, kaitiaki of Māori freehold land and aligns with the intent of Greater Wellington Regional Council’s proposed policy to ensure consistency across Te Awa Kairangi ki Tai.   

The proposed policy reflects the intent of the legislation and uses the opportunity provided by the new legislation to support our Māori whānau by removing barriers that may stand in the way of them achieving their ambitions for their whenua.  

8.       QUESTIONS

There were no questions.

9.       EXCLUSION OF THE PUBLIC

Resolved:      (Mayor Barry/Cr Dyer)                                             Minute No. C 22304(2)

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

10.     Valley Floor Growth Infrastructure - Infrastructure Acceleration Fund Negotiation Phase (22/1530)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

 

 

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Valley Floor Growth Infrastructure - Infrastructure Acceleration Fund Negotiation Phase.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

There being no further business the Chair declared the public part of the meeting closed at 4.46pm.  The public excluded part of the meeting closed at 5.23pm.

 

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022