1                                                     6 May 2022

HUTT CITY COUNCIL

 

Komiti Ratonga o Te Awa Kairangi|

Hutt Valley Services Committee

 

Minutes of a meeting held in the

Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt on

 Friday 6 May 2022 commencing at 9.00am

 

 

 

PRESENT:

Cr J Briggs (Chair), HCC

Cr H Newell, UHCC (Deputy Chair)

 

Cr B Dyer, HCC

Cr C Carson, UHCC

 

Mayor W Guppy, UHCC (until 9.34am)

Cr P Lambert, UHCC (via audio visual link)

 

Cr H Swales, UHCC (from 9.34am) [1]

 

 

APOLOGIES:                   Cr S Rasheed, Cr N Shaw and Cr L Sutton. Mayor Guppy for early departure

 

IN ATTENDANCE:         Cr H Swales, UHCC (Alternate)
Ms H Oram, Director, Environment and Sustainability, HCC

Mr B Hodgins, Strategic Advisor, HCC

Mr J Scherzer, Head of Climate and Solid Waste, HCC

Mr G Swainson, Director Asset Management and Operations, UHCC

Mr P Mans, Animal Services Manager, HCC

Mr S Sykes, Compliance Services Manager, UHCC

Ms L Kynaston, Governance Advisor, UHCC

Ms H Clegg, Minute Taker, HCC

 

 

 

PUBLIC BUSINESS

 

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

 

 

 

 

 

2.       APOLOGIES

RESOLVED:  (Cr J Briggs/Mayor Guppy)                           Minute No. HVSC 22201

“That the apologies received from Cr Rasheed, Cr Shaw and Cr Sutton be accepted and leaves of absence be granted and the apology received from Mayor Guppy for early departure be accepted.”

 

3.

PUBLIC COMMENT

There was no public comment.

 

4.       CONFLICT OF INTEREST DECLARATIONS

 There were no conflict of interest declarations.

 

 

5.       Minutes

Resolved:   (Cr Briggs/Cr Carson)                                         Minute No. HVSC 22202

 

“That the minutes of the meeting of the Hutt Valley Services Committee held on
Friday, 11 March 2022, be confirmed as a true and correct record.”

 

 

6.

Wastewater Joint Venture Update - 18 February 2022 –

14 April 2022 (22/961)

Report No. HVSC2022/2/1 by Wellington Water Limited

 

Mr S Hutchison, Chief Advisor Wastewater from Wellington Water Limited (WWL) was in attendance for the item.

 

The Chief Advisor, Wastewater, WWL elaborated on the report. 

In response to questions from members, the Chief Advisor, Wastewater, WWL advised he would provide an update to members on the Barber Grove project.  He said a full update report would also be provided to the next Committee meeting.  He advised that Seaview Wastewater Treatment Plant’s odour monitoring included measurement using an Odour Control System and feedback from staff and neighbours.  He advised that the non-compliance at the Seaview plant related to compliance that was measured over a 90 day period.  He added that on average the plant was performing well.  He said he would provide members with a copy of the response of the “please explain” letter from Greater Wellington Regional Council.  He highlighted this was an operational matter and would be for information purposes only.  He advised staff were still collecting samples for Institute of Environmental Science and Research (ESR) for COVID testing.  He noted the Dashboard detail of the review measures showed the work programme for the next three months.  He added the majority of the work required should be completed by the next Committee meeting.  He said it was anticipated that the global consent would be granted for a period of 35 years with six yearly reviews. 

 

Resolved: (Cr Briggs/Cr Dyer)                                            Minute No. HVSC 22203

“That the Committee notes the information in the report.”

7.

Update on Silverstream Landfill (22/886)

Report No. HVSC2022/2/82 by the Head of Climate and Solid Waste, Hutt City Council

 

The Head of Climate and Solid Waste, HCC elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste, HCC, advised that from 1 July 2022 all vehicles entering the Silverstream landfill would be weighed and charged (pending approval of the HCC’s Annual Plan 2022-2023). He said that currently only private SUV vehicles, utility vehicles and vehicles towing a trailer were weighed. He acknowledged that this had caused some confusion for users of the landfill. He highlighted the possible implications if Wellington City Council (WCC) decided not to utilise the Southern Landfill. He advised that officers were liaising with WCC in case this waste was distributed to either the Silverstream or Porirua landfills.

The Director Environment and Sustainability, HCC agreed to ask HCC’s Communications Team to liaise with UHCC to provide key messaging regarding weight-based fee charges at Silverstream landfill.

 

 

The Chair expressed concern that WCC officers had not kept the management teams of the region’s landfills informed on options for Wellington city waste.

 

 

Resolved: (Cr Briggs/Cr Newell)                                         Minute No. HVSC 22204

 

“That the Committee receives the report.”

 

8.

Akatarawa Cemetery Update (22/833)

Report No. HVSC2022/2/83 by the Parks and Reserves Manager, Upper Hutt City Council

 

The Director Asset Management and Operations, UHCC elaborated on the report.

In response to a question from a member, the Director Asset Management and Operations, UHCC advised that in the past all contracts had been let as separate tenders.  He noted these had been combined into one tender in the belief that economies of scale could be achieved.  He added that these projected economies of scale had not eventuated and now tenders were being readvertised as separate entities.

Cr Lambert congratulated the contractors on the tidy state of the cemetery. 

The Chair thanked officers from both councils for their collaborative work in assessing how to reduce carbon emissions in the contracts for the cemetery.

 

Resolved: (Cr Briggs/Cr Dyer)                                               Minute No. HVSC 22205

 

“That the Committee receives and notes the report.”

 

9.

Dog Control Update (22/874)

Report No. HVSC2022/2/84 by the Animal Services Manager, Hutt City Council

 

The Animal Services Manager, HCC elaborated on the report.  He explained that the use of electric powered utilities had been investigated and these would replace existing diesel vehicles as they came up for renewal.

In response to a question from a member, the Director Environment and Sustainability, HCC advised she was unaware of any officer collaboration in relation to UHCC’s proposed Dog Policy review.  She agreed to report back to members on the matter. 

 

Resolved:   (Cr Briggs/Cr Carson)                                              Minute No. HVSC 22206

 

“That the Committee receives and notes the information.”

      

 

10.

Dog Control Update (22/834)

Report No. HVSC2022/2/85 by the Compliance Services Manager, Upper Hutt City Council

 

The Compliance Services Manager, UHCC elaborated on the report.

 

Resolved: (Cr Briggs/Mayor Guppy)                                      Minute No. HVSC 22207

 

“That the report be received and noted.”

 

11.

Health Activities Update (22/905)

Report No. HVSC2022/2/86 by the Compliance Services Manager, Upper Hutt City Council

 

The Compliance Services Manager, UHCC elaborated on the report.

In response to a question from a member, the Compliance Services Manager, UHCC confirmed UHCC was proposing to introduce an Appearance Industries Bylaw.  He noted a 12 month transition was proposed which meant there would be no reporting to the Committee on the matter for in this triennium.

 

Resolved: (Cr Briggs/Cr Carson)                                             Minute No. HVSC 22208

 

“That the report be received and noted.”

 

12.

Hutt Valley Services Committee Forward Programme 2022 (22/835)

Report No. HVSC2022/2/87 by the Democracy Advisor

 

Resolved: (Cr Briggs/Mayor Guppy)                                      Minute No. HVSC 22209

 

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

 

13.

REGIONAL JOINT SERVICES OPPORTUNITIES

 

The Chair noted a briefing for Councillors regarding the Silverstream landfill would occur in the next eight weeks.  He said a site visit to the landfill for members would not be possible in this triennium.

 

Mayor Guppy left the meeting at 9.43am.

 

Cr Dyer asked if HCC and UHCC could collaborate on its District Plan reviews after the Intensification Planning Instrument had been initiated in August 2022. 

 

The Director Environment and Sustainability, HCC and the Director Asset Management and Operations, UHCC agreed to meet to discuss the matter.

 

The Chair noted a report regarding the future of the Committee would be considered by the Committee at its next meeting.

 

14.    CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

There being no further business the Chair declared the meeting closed at 9.45am.

 

 

 

 

 

 

Cr J Briggs

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 26th day of August 2022



[1] Cr Swales had voting rights from 9.34am.