HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

KOMITI RATONGA O TE AWA KAIRANGI │Hutt Valley Services Committee

 

 

28 April 2022

 

 

 

Order Paper for the meeting to be held in the

Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt on:

 

 

 

 

 

Friday 6 May 2022 commencing at 9.00am

The meeting will be livestreamed on Council’s Facebook page.

Members of the public wishing to speak to items on the agenda are asked to contact: democraticservicesteam@huttcity.govt.nz

 

 

 

 

 

Membership

 

 

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

Cr B Dyer

Cr C Carson, UHCC

Cr S Rasheed

Mayor W Guppy, UHCC

Cr N Shaw

Cr P Lambert, UHCC

 

 

Cr L Sutton (Alternate)

Cr H Swales, UHCC (Alternate)

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 


HUTT VALLEY SERVICES COMMITTEE
(Special Committee of Council)

A joint committee of the Hutt City Council and the Upper Hutt City Council

Membership:

4 elected members appointed by the Hutt City Council and 4 elected members appointed by the Upper Hutt City Council plus one alternate appointed by each Council

Chair to alternate between the two Councils with Hutt City Council appointing the Chair in odd numbered years and the change taking place at the final meeting of each year

Quorum:

Half of the members

Meeting Cycle:

Meets quarterly or as required

Reports to:

Council

PURPOSE

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

Consider and make recommendations to the two Councils on:

§    The co-ordination of activities of the Hutt City Council and the Upper Hutt City Council in respect of matters affecting the Hutt Valley as a whole.

§    In particular, the co-ordination of the sewage disposal scheme, the Silverstream refuse landfill, Akatarawa Cemetery, dog control, environmental health and combined cemetery services for the Hutt Valley.

§    Any other activities common to both Councils that could be co-ordinated.

 

    


                                                                       4                11 March 2022

HUTT CITY COUNCIL

 

Komiti Ratonga o Te Awa Kairangi|

Hutt Valley Services Committee

 

Meeting to be held in the

Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt on

 Friday 6 May 2022 commencing at 9.00am.

 

ORDER PAPER

 

Public Business

 

1.       Opening formalities - Karakia Timatanga (22/892)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

3.       PUBLIC COMMENT

          Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       CONFLICT OF INTEREST DECLARATIONS 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

5.       Minutes

Meeting minutes Hutt Valley Services Committee, 11 March 2022                           5 

6.       Wastewater Joint Venture Update:  18 February 2022 –

          14 April 2022 (22/961)

Report No. HVSC2022/2/1 by Wellington Water Limited                                                                                          13

 

7.       Update on Silverstream Landfill (22/886)

Report No. HVSC2022/2/82 by the Head of Climate and Solid Waste, Hutt City Council                                        19

8.       Akatarawa Cemetery Update (22/833)

Report No. HVSC2022/2/83 by the Parks and Reserves Manager, Upper Hutt City Council                                  24

9.       Dog Control Update (22/874)

Report No. HVSC2022/2/84 by the Animal Services Manager, Hutt City

Council                                                                                       26

10.     Dog Control Update (22/834)

Report No. HVSC2022/2/85 by the Compliance Services Manager, Upper Hutt City Council                                  30

11.     Health Activities Update (22/905)

Report No. HVSC2022/2/86 by the Compliance Services Manager, Upper Hutt City Council                                  32

12.     Hutt Valley Services Committee Forward Programme 2022 (22/835)

Report No. HVSC2022/2/87 by the Democracy Advisor, Hutt City Council                                                             37

13.     REGIONAL JOINT SERVICES OPPORTUNITIES

          Verbal Discussion

14.     Closing formalities - Karakia Whakamutunga (22/896)

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

Annie Doornebosch

Democracy Advisor

Hutt City Council

 

HUTT CITY COUNCIL

 

Komiti Ratonga o Te Awa Kairangi|

Hutt Valley Services Committee

 

Minutes of a meeting held via audio visual link on

 Friday 11 March 2022 commencing at 9.30am

 

 

PRESENT: (via audio visual)

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

 

Cr B Dyer

Cr C Carson, UHCC

 

Cr S Rasheed

Mayor W Guppy, UHCC

 

Cr N Shaw

Cr P Lambert, UHCC

 

APOLOGIES:                    There were no apologies.

 

IN ATTENDANCE:          (via audio visual)
                                           Cr L Sutton, HCC (Alternate)
                                           Cr H Swales, UHCC (Alternate)
                                           Deputy Mayor T Lewis, HCC

                                        Cr S Edwards, HCC

                                        Cr A Mitchell, HCC

                                        Cr A McLeod, UHCC

                                        Cr T Ultra, UHCC

                                           Mr K Puketapu-Dentice, Director, Economy and Development, HCC

Mr B Hodgins, Strategic Advisor, , HCC

Mr J Scherzer, Head of Climate and Solid Waste, HCC

Mr G Swainson, Director Asset Management and Operations, UHCC

Ms K Thompson, Director, Finance, Risk and Digital Solutions, UHCC

Mr D Kerite, Head of Regulatory Services, HCC

Ms T Gibson, Alcohol Team Lead, HCC (part meeting)

Mr R Schouten, Waste Minimisation Officer, UHCC

Mr P Mans, Animal Services Manager, HCC

Mr S Sykes, Compliance Services Manager, UHCC

Ms K Glanville, Senior Democracy Advisor, HCC (part meeting)

Mr A Buchanan, Senior Governance Advisor, UHCC

Ms Toi Lealofi, Democracy Advisor, HCC

Ms H Clegg, Minute Taker, HCC

 

 

 

 

 

 

 

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

There were no apologies.

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

5.       Minutes

Resolved: (Cr Briggs/Cr Lambert)                                                                                                 Minute No. HVSC 22101

 

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 26 November 2021, be confirmed as a true and correct record, subject to an amendment to item 11, Dog Control Update from Hutt City Council, the second paragraph should end ….. after the 2022 local body elections.”

  

 

6.

Wastewater Joint Venture Update:  3 November - 18 February 2022 (22/403)

Report No. HVSC2022/1/48 by the Wastewater Contracts Manager, Wellington Water Limited

 

The Strategic Advisor, HCC elaborated on the report.  He advised the non-compliance at the Seaview Wastewater Treatment Plant was still active.  He said Veolia was operating a spray system to try to remove the algae and assist in the ultraviolet lamp operation.  He noted the main outfall trunk pipe was leaking which had required the overflow to be discharged as repairs were undertaken. 

Mr Colin Crampton, Chief Executive of Wellington Water Limited (WWL) elaborated on the Veolia review.  He advised that Veolia had been selected as the successful contractor due to its extensive international practice and experience. He noted a number of issues had arisen in relation to compliance with the Resource Management Act (RMA) 1991 and a number of operational faults.  He advised the 17 August 2021 sludge blanket overflow incident that occurred at the Porirua Wastewater Treatment Plant had resulted in toxic material being discharged directly into the ocean.  He said WWL had then initiated an independent review of the contract. He advised the review was completed in late December 2021 which highlighted three main issues.  He said Veolia had not addressed all the conditions of the contract.  He noted WWL had not put in place all necessary contract management functions and that the relationship between the two parties had become strained. He advised that the WWL Board had now endorsed five recommendations to improve the current system.

In response to questions from members, the Chief Executive of WWL advised the review was a whole-of-system review, including the operating model, the performance of both parties and the contract itself.  He advised that WWL staff had noted issues with Veolia’s performance after approximately one year and that the 17 August 2021 incident had escalated the situation.  He said it was proposed to provide monthly reports to both Hutt City and Upper Hutt City Councils to show progress with the delivery of the Implementation Plan (the plan).  He advised the Australasian Chief Executive of Veolia had now been engaged for direct input into operations and would provide regular reports to all WWL Board meetings.  He noted that the contract contained fines for non-compliance and that Veolia continued to not meet requirements or pay the fines. He noted WWL had instructed their staff to develop the plan incorporating the five recommendations.  He added the plan was near completion, with expected implementation from 1 April 2022. He advised an improved process to prevent any further blanket sludge overflows from occurring was in place, including installation of an alarm in the clarifiers.  He added it remained unclear what action Greater Wellington Regional Council (GWRC) would take in relation to the August 2021 incident.  He advised that WWL and Veolia had recently appointed Programme Managers to oversee the operation of the contract and the plan.  He anticipated the plan would take six to nine months to address all of the recommendations.  He advised GWRC had requested that a GWRC officer be appointed to work with WWL and Veolia.

In response to questions from members, the Chief Advisor Service Delivery, WWL advised that Veolia was the world’s largest company in this field and employed international experts.  He advised options for moving forward had included cancelling the contract and using in-house resources. He highlighted that this could be costly as the economic climate had altered since the contract was awarded. He said it was also unknown if another company would have the capacity and expertise required. He agreed to report back on  any feedback received from Veolia’s other operational contracts in New Zealand. He added that monthly meetings were underway with officers from GWRC and that it was anticipated clarity concerning next steps would be achieved within the next few weeks. 

In response to a question from a member, the Strategic Advisor, HCC advised the emissions sources and relevant mitigation works were a separate work programme to the plan.

The Chair thanked WWL officers for the work to date and for instigating the review and responding to the recommendations. 

 

Resolved: (Cr Briggs/Cr Carson)                                            Minute No. HVSC 22102

“That the Committee notes the information in the report.”

 

7.

Update on Silverstream Landfill (22/23)

Report No. HVSC2022/1/40 by the Head of Climate and Solid Waste, HCC

 

The Head of Climate and Solid Waste, HCC elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste, HCC noted there had been no meeting with the Residents Group in the timeframe of the report as they only met with them in six monthly intervals.  He said there had been two or three odour complaints received from the public.  He noted that the spike in the waste received at the landfill had been caused by commercial waste.  He also noted that kerbside recycling only contributed a small portion (6,000 tonnes) to the total amount of material received by the landfill (150,000 tonnes). He said that the change to weight-based charges for the landfill would be progressively introduced from 1 April 2022.  He advised items noted in orange in Appendix 2 to the report indicated that investigations and mitigations were occurring.  He noted this did not mean consent conditions had been breached.  He undertook to clarify reporting on this in the future.  He advised the Refuse Transfer Station and Resource Recovery Project was now in Phase 2 and it was expected to be completed by the end of March 2022.  He said that a new Transfer Station and Recovery Park could not be accommodated at the landfill due to capacity issues.  He said HCC officers had been impressed with a 2021 site visit to a purpose-built centre in Hamilton.  He advised he was unaware of discussions concerning a location for a second transfer station for Upper Hutt.  He advised that once the procurement process had progressed, he would update the Committee. He advised that regular testing and monitoring confirmed that the wastewater sludge deposited at the landfill had resulted in no impact on the alkalinity of the ground water.  He added that the landfill was fully lined and any material which entered the leachate system was collected through a pipe network and was transferred to the wastewater system. 

 

Cr Newell expressed disappointment that as the previous Chair of the Committee, she had not been invited to attend the site visit to the Hamilton Centre and that there was no report to the Committee on this visit.  The Chair explained that the visit had been organised by HCC officers as an opportunity to research options for HCC only.

 

Cr Carson expressed disappointment that more active dialogue had not occurred between officers of Hutt City and Upper Hutt City Councils regarding the issue.  He noted the Committee was a joint Hutt Valley entity.  He believed it was an important issue for both councils and their residents. 

 

MOVED:  (Cr Carson/Cr Lambert) 

 

“That the Committee supports future involvement of Upper Hutt City Council in the Transfer Station and Resource Recovery Park Request for Proposal process.”

 

The motion was declared LOST on the voices.

 

The Chair repeated a comment Mayor Guppy had made at an earlier Committee meeting, that if an entity participated in a process, it had to be prepared to contribute to the costs.  He cautioned members about committing UHCC to a financial cost they had no knowledge of.  Mayor Guppy added that a final decision could not be made until all financial implications had been presented to UHCC. 

 

The Chair requested the Head of Climate and Solid Waste, HCC ensured dialogue on the issue continued between officers from both councils.

 

Resolved: (Cr Briggs/Cr Shaw)                                              Minute No. HVSC 22103

 

“That the Committee receives the report.”

8.

Akatarawa Cemetery Update (22/37)

Report No. HVSC2022/1/41 by the Parks and Reserves Manager, UHCC

 

The Director Asset Management and Operations, UHCC elaborated on the report.  He highlighted the $90,000 excavator had been purchased as there were no other available contractors. He advised that the operating costs of the cemetery were primarily funded through cost recovery measures and top-ups from UHCC with no input from HCC.  He noted that plans for the future development of the cemetery were underway with a steering group to be established consisting of officers from both councils.  He said the steering group would draft a brief and engage a design team to progress the project to tender stage.  He noted that HCC would contribute to the cos, with the primary contract for the work being held by UHCC. 

 

Resolved: (Cr Briggs/Cr Shaw)                                            Minute No. HVSC 22104

“That the Committee receives and notes the report.”

9.    Dog Control Update – HCC (22/174)

 

The Animal Services Manager, HCC elaborated on the report.

In response to questions from members, the Animal Services Manager, HCC advised officers were currently assessing the selection of electric utility and four-wheel drive vehicles.  He agreed to report back regarding the reasons for the increase in dog euthanasia numbers in October 2021.  He confirmed the boarding kennels were run as a commercial enterprise.  He advised the education programme that officers provided to schools was also offered to adults.

 

The Chair requested officers liaise with the Communications Team in developing a digital programme to support the education programme.  He extended an invitation to members to visit the Les Dalton Dog Park in Wainuiomata.  

 

Resolved(Cr Briggs/Cr Lambert)                                            Minute No. HVSC 22105

 

“That the Committee receives and notes the information.”

 

10.

Dog Control Update - UHCC (22/39)

Report No. HVSC2022/1/42 by the Compliance Services Manager, UHCC

 

The Compliance Services Manager, UHCC elaborated on the report.

 

Resolved: (Cr Briggs/Mayor Guppy)                                   Minute No. HVSC 22106

 

“That the report be received and noted.”

11.

Health Office Activities Update (22/289)

Report No. HVSC2022/1/43 by the Environmental Health Manager, HCC

 

The Head of Regulatory Services elaborated on the report.

 

Resolved: (Cr Briggs/Cr Carson)                                         Minute No. HVSC 22107

 

“That the Committee receives and notes the information.”

12.

Hutt Valley Services Committee Forward Programme 2022 (22/551)

Report No. HVSC2022/1/50 by the Democracy Advisor

 

The Chair advised that the future of the Committee needed to be discussed prior to the local body elections in October 2022.  He requested members send their comments to himself and Cr Newell.  They would collate the feedback and present a report to the Committee to consider at the last meeting of the triennium.

 

Resolved: (Cr Briggs/Mayor Guppy)                                   Minute No. HVSC 22108

 

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

13.   REGIONAL JOINT SERVICES OPPORTUNITIES

       Cr Carson requested officers to investigate the possibility of joint participation in the development of a transfer station and resource recovery park in the Hutt Valley.  The Chair requested officers to report back on the matter with the possibility of a briefing if required. 

 

 14.    CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 11.04am.

 

 

 

 

 

 

Cr J Briggs

CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 6th day of May 2022


                                                                              1                                 06 May 2022

 

Hutt Valley Services Committee

19 April 2022

 

 

 

File: (22/961)

 

 

 

 

Report no: HVSC2022/2/1

 

Wastewater Joint Venture Update
18 February 2022 - 14 April 2022

 

 

 

 

Purpose of Report

1.    The purpose of this report is to update the Committee on matters relating to the bulk wastewater system shared by the two cities.

 

Recommendation

That the Committee notes the information in this report.

 

Background

2.    The report provides information to the Committee on matters relating to wastewater assets which make up the joint venture.

Seaview Wastewater Treatment Plant (WWTP)

3.    The Seaview Treatment Plant is operated under the Regional Wastewater Treatment Plant Services Contract with Veolia.  This Contract is for a term of 10 years.

4.    Odour from the Seaview WWTP has continued to be a concern.  Veolia and Wellington Water are currently monitoring the issue.

5.    On 8 March 2022 a leak was found on the main outfall pipeline in 48 Seaview Road. Veolia undertook the work to repair, this was completed on 22 March. During the repair, a consented discharge to Waiwhetu Stream was required. This was to allow several scour valves to be drained allowing safe entry and carrying out the repair. During this time, Wellington Water released regular community updates.  

6.    The Seaview plant is still non-compliant with its effluent faecal coliform consent requirement while effluent BOD and suspended solids remains compliant.  The effluent non-compliance is related to algae issues on the clarifiers affecting the UV disinfection system as the algae sloughs off and reduces the UV effectiveness. Veolia are undertaking additional cleaning of the UV system and clarifiers to mitigate the risk. Furthermore, each clarifier had a dedicated sprayer system installed 4 April 2022 to control the algal growth in the clarifiers. The plant is on-track to return into full compliance by mid-June 2022.

7.    The Greater Wellington Regional Council (GWRC) issued a please explain letter on 3 March 2022 regarding the plant’s ongoing faecal coliform non compliance, the 11 January 2022 unplanned maintenance repair of the outfall pipe, and the dry weather discharge to the Waiwhetu stream. The response has been reviewed by Hutt City Council (HCC) and Upper Hutt City Council (UHCC) representatives and was submitted on 8 April 2022.

Veolia Review

8.    The implementation of the recommendations from the WWTP independent review is on track. A dashboard which shows the implementation progress was circulated to the Wellington Water Committee on 7 April 2022.

9.    A full update on the review is included as Appendix 1 attached to the report.

Trade Waste Management

10.   No significant adverse trade waste events have occurred since the last report. 

Resource Management Processes

11.   There was no change in the resource management update given to the Committee last quarter. The previous updates are outlined in items 12 to 17.

12.   Wellington Water Limited (WWL) submitted an application to GWRC in regards to the discharge of fully treated effluent to the Hutt River during heavy rain events and when the main outfall pipeline is offline for maintenance. GWRC completed its review of the information in the application in 2018 and requested further information on the likely number of overflows over the proposed 35 year consent period, the dispersion model used to predict potential environmental effects, and on the significance of those potential effects. 

13.   WWL is continuing to work on determining the answers to the further information request.   Site performance investigations have been undertaken and recent operational changes have been identified.  This has required additional work on the network model as flows that we discharged to the Hutt River are now being passed thorough to the Seaview WWTP.  Recent changes to the Natural Resources Policy statement have placed an emphasis on the quality of discharges, and work is now underway to understand this government direction.  The passing of flows through to the WWTP at Seaview is believed to produce better environmental outcomes and this requires some additional analysis of whether to respond to the information request or to incorporate the consent with the network overflow global application.

14.   Seaview stormwater discharge – feedback from Taranaki Whānui has requested stormwater treatment options be considered.  The feasibility for this is being looked into.

15.   WWL is proposing to seek a ‘global’ or catchment-wide consent for discharge of untreated wastewater to freshwater and the coastal marine areas, resulting from overflows from the Hutt-Wainuiomata wastewater network wastewater network during both dry weather and wet weather. The application will include a plan to reduce overflows over coming decades.

16.   The intent of moving to a ‘global’ or catchment-wide consent, rather than a discharge by discharge approach, is to enable catchment-wide prioritisation of improvements to the wastewater network and to reduce overflows.

17.   Our next steps are to liaise with our clients to ensure that the detailed implications are understood and to make any necessary refinements.  We will then engage with Te Atiawa and Taranaki Whānui who have a high level of interest in wastewater overflows.  This engagement will determine our lodgement timeframes.  GWRC is aware of the upcoming engagement and we are keeping them up to date.

Treatment plant Development

18.   Veolia undertook an odour monitoring programme to try and determine the extent of the odour release from the Seaview site. The report has been received and WWL are reviewing in order to determine possible next steps.

19.   WWL as part of the Very High Critical Asset (VHCA) project are undertaking further asset condition assessments on the Blowers, DAF Pumps, RAS/WAS pump and UV system. The activity is expected to be completed by end of May 2022.

Network Maintenance

20.   Barber Grove to Seaview Wastewater Treatment Plant Main Collecting Sewer is on track. The works are progressing primarily in Seaview Road.

21.   The contract for validating the preferred option for the Petone Collecting Sewer project has been confirmed. This work will be undertaken over the next month or so and will provide valuable information to inform the final concept design.

22.   Seaview WWTP wastewater discharge consent including the storage tank project is on hold due to change in the consenting requirements in the Natural Resources Plan.

23.   A full HCC and UHCC Joint Venture Capital Project Update for March 2022 is attached as Appendix 2 to the report. This was provided to Hutt City Council on 13 April 2022.

 

Consultation

24.   Liaison has been maintained between officers of the two Councils and WWL.

25.   The regular meetings with GWRC consent officers have increased in frequency from quarterly to monthly effective from April 2022. This will ensure that GWRC is kept up to date with the concerns at the Seaview WWTP.

Legal Considerations

26.   There are no legal considerations at this time.

Other Considerations

27.   There are no considerations at this time. 

 

 

Appendices

No.

Title

Page

1

Implementation Programme Dashboard Report

17

2

Hutt City Council and Upper Hutt City Council Joint Venture Capital Project Update for March 2022

18

    

 

 

 

 

 

 

 

Author: External Author (Wellington Water Ltd)

 

 

 

 

 

 

 

Approved By: Bruce Hodgins

Strategic Advisor

 

 


Attachment 1

Implementation Programme Dashboard Report

 


Attachment 2

Hutt City Council and Upper Hutt City Council Joint Venture Capital Project Update for March 2022

 


                                                                              1                                 06 May 2022

Hutt Valley Services Committee

26 April 2022

 

 

 

File: (22/886)

 

 

 

 

Report no: HVSC2022/2/82

 

Update on Silverstream Landfill

 

 

 

 

1.    The purpose of the report is to update the Committee on the development, operation and performance of Silverstream Landfill.

 

Recommendation

That the Committee receives the report.

 

Background

2.    Officers provide regular reports to this Committee regarding the development, operation and performance of Silverstream Landfill (the landfill) and the co-located transfer station.

3.    The operation of the landfill is required to meet obligations under the Resource Management Act, the Hutt Valley Trade Waste Bylaw, the Climate Change Response Act and related legislation, the Waste Minimisation Act and relevant Hutt City Council and Upper Hutt City Council waste minimisation and climate change objectives.

Silverstream Landfill

Development

4.    Appendix 1 attached to the report shows the creation of air space against the incoming waste stream. The capital development work is keeping ahead of waste against a number of different waste volume scenarios.

Health and safety

5.    There were no significant health and safety incidents over the period between January 2022 to March 2022, albeit some minor near misses and incidents have been reported (for example: unsafe loading practice, driver slipping, near-miss collision).

6.    Both Waste Management Limited and Leach Limited had been affected by staff having COVID or having to self-isolate. However, the landfill’s overall operation was not adversely impacted.

Environmental performance

7.    A summary of environmental performance for January 2022 to March 2022 is shown in Appendix 2 attached to the report. The summary references management trigger levels being exceeded, which require investigation or mitigation measures to be undertaken as part of an adaptive management approach. No compliance trigger levels were exceeded. Overall the landfill has been compliant with its resource consent conditions.

Procurement for landfill operations and resource recovery park

8.    In late 2021, Hutt City Council commenced a process to find an experienced and motivated partner to operate Silverstream Landfill and the associated Refuse Transfer Station and Resource Recovery activities with services commencing from early 2023. A Request for Proposal (Stage 2 of this process) was released on 4 April 2022.

9.    The tender documentation is available at https://www.gets.govt.nz/HCC/ExternalTenderDetails.htm?id=25651944.

10.   Contrary to conventional procurement, where decarbonisation is just noted in the introduction but then fails to show up in the assessment criteria, or where decarbonisation is “hidden” within the scope of other criteria, we have opted to have a separate decarbonisation criterion weighted at 10%, to appropriately incentivise the bidders to deliver on Council’s priority to reduce its emissions by 50% by 2030.

11.   Note that there is still the potential for a Resource Recovery Park at a completely new site somewhere in the Hutt Valley, with a focus on both domestic and commercial resource recovery (and this could then avoid an upgrade of Silverstream transfer station into a Resource Recovery Park with a focus on domestic resource recovery only). However, this option is reliant on private parties investing, and as such cannot be considered in more detail until the outcomes of the current procurement process are known.

Changes at Silverstream transfer station

Resource recovery

12.   Construction work of the new roundabout is nearly complete. As a next step, in order to reduce health and safety risks at the transfer station, a large pit used for loading out waste in the past is to be filled in. 

Weighing of domestic users of the transfer station

13.   Since 1 April 2022, any utility vehicles and those with trailers weighing more than 300kg are charged based on weight, in order to more accurately reflect disposal costs for those vehicles.

14.   Note that Hutt City Council’s draft annual plan for 2022/23 proposes to remove all existing fixed vehicle-type charges and move to charge all vehicles based on weight, but this change is subject to confirmation and would not take effect until 1 July 2022. 

Climate Change Impacts and Considerations

15.   No climate change impact assessment has been carried out, as the report only provides an update on various actions.

16.   The procurement process for the new landfill operations contract has explicit requirements regarding decarbonisation.

Consultation

17.   Not applicable.

Legal Considerations

18.   There are no legal considerations at this time.

Financial Considerations

19.   There are no financial considerations at this time.

 

 

Appendices

No.

Title

Page

1

Appendix 1 - Air space utilisation

22

2

Appendix 2 - Environmental Quarterly Report

23

    

 

 

 

 

 

 

Author: Jörn Scherzer

Head of Climate and Solid Waste

 

Author: Diljinder Uppal

Solid Waste Manager

 

 

 

 

Approved By: Helen Oram

Director Environment and Sustainability

 

 

 


Attachment 1

Appendix 1 - Air space utilisation

 


Attachment 2

Appendix 2 - Environmental Quarterly Report

 


                                                                              1                                 06 May 2022

Hutt Valley Services Committee

04 April 2022

 

 

 

File: (22/833)

 

 

 

 

Report no: HVSC2022/2/83

 

Akatarawa Cemetery Update

 

 

 

 

 

 

Recommendation

That the Committee receives and notes the report.

 

 

 

Appendices

No.

Title

Page

1

Akatarawa Cemetery Update - Upper Hutt City Council

25

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

Akatarawa Cemetery Update - Upper Hutt City Council

 


                                                                              1                                 06 May 2022

 

 Hutt Valley Services Committee

07 April 2022

 

 

 

File: (22/874)

 

 

 

 

Report no: HVSC2022/2/84

 

Dog Control Update

 

 

Recommendation

That the Committee notes and receives the information.

 

 

Background

For February and March 2022:

 

 

Feb 2022

March 2022

 

Total

 

HCC

UHCC

HCC

UHCC

 

 

 

Dogs euthanised

6

3

8

1

 

 

18

Dogs returned to owner

13

5

17

0

 

 

35

Dogs microchipped

7

0

6

0

 

 

11

Rehomed

0

0

1

0

 

 

1

Dogs Impounded

17

9

34

2

 

 

62

Boarding

0

N/A

0

N/A

 

 

0

 

Please Note: The above graphs (Dogs “impounded/released or rehomed”, “Dogs Micro-chipped”, and Dogs euthanased”) include HCC and UHCC dogs that were impounded/released or rehomed, Dogs Micro-chipped, and Dogs euthanased at Meachen Street, Seaview’s Animal.

Discussion

 

1.    There were 10,369 invoices sent out to dog owners on 23 June 2021 as part of the current dog registration period. There are currently 610 dogs yet to be registered for the period.

2.    The full fee applied from 2 August is $206.40 for entire dogs and $170 for neutered dogs.  

3.   Follow-up on any dogs not registered is currently being undertaken by our Animal Control Officers. Penalties for any dogs not registered is a $300 infringement fine and/or seizure of the dog. There has been a big uptake from dog owners in the offer of a payment plan over four weeks.

 

4.   Officers are looking at the possibility to recover outstanding registration fees by using a debt collection agency, as we had to write off more than $24,000 in the previous financial year.

5.    HCC is looking into whether Animal Services can provide an instalment payment option for dog owners to pay their dog registration fees using a provider such as “AfterPay” or similar. These are websites or applications that allow customers to purchase a product or in our case pay a fee online immediately without having to front up the full price.

Service providers, such as AfterPay, pays the retailer/us the full price and the dog owner then pays the service provider back in instalments which could be very attractive for customers who can’t afford to pay the full price straight away but would like to be responsible dog owners

 

They are not charged interest on the payments, but some service providers do charge additional fees (such as for late payments).

 

6.   Officers continue to build positive relationships with our dog owners which includes dog behavioural and training advice via home visits on requests.

7.   Animal Control Officers have been providing an education program to schools on dog bite prevention and training for those persons that interact with dogs during their day to day work out in the community.

8.   Officers continue to run a very successful rehoming program for Wellington and the Hutt Valley. The Facebook page for Animal Services Wellington and the Hutt Valley is well received nationwide and has a huge following of almost 14,000 followers. Dogs are rehomed throughout New Zealand. Dogs are carefully assessed to ensure their suitability for adoption.

    

 

9.   Officers continue to work with the SPCA and HUHA and are working on a Regional Welfare Companion Animal Emergency Plan to ensure animal welfare in the event of an emergency.

10. HCC Officers are liaising with the Communications Team to develop a digital programme to support the Animal Control Division in their education programme to schools.

11. There were 13 dogs’ (11 HCC and 2 UHCC) euthanased in October 2021 due to dogs that were unsuitable to be rehomed.

 

12. There are proposals that are being tabled in the replacement emergency management legislation that will expressly provide for the welfare of animals in emergencies.  Emergency managers across the Wellington Region have universally endorsed these proposals, for inclusion in the Act.

Climate Change Impact and Considerations

13. The Animal Services team have investigated various options for electric vehicles to replace fleet vehicles as they come up for renewal. In the next couple of weeks, we hope to find out more about an electric utility vehicle that may be suitable for our needs.

14.   We are in the process of replacing our paper-based material and registers and moving towards electronic based systems.

Consultation

15.   There are no consultation considerations.

Legal Considerations

16.   There are no legal considerations.

Financial Considerations

17.   There are no financial considerations arising from this report. Any costs from activities mentioned in the report are met by available budget.

 

Appendices

There are no appendices for this report.    

 

 


                                                                              1                                 06 May 2022

Hutt Valley Services Committee

04 April 2022

 

 

 

File: (22/834)

 

 

 

 

Report no: HVSC2022/2/85

 

Dog Control Update

 

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

 

Appendices

No.

Title

Page

1

Dog Control Report - Upper Hutt City Council

31

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

Dog Control Report - Upper Hutt City Council

 


                                                                              1                                 06 May 2022

Hutt Valley Services Committee

12 April 2022

 

 

 

File: (22/905)

 

 

 

 

Report no: HVSC2022/2/86

 

Health Activities Update

 

 

 

 

 

 

Recommendation

That the report be received and noted.

 

 

 

Appendices

No.

Title

Page

1

Environmental Health Update

33

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

Environmental Health Update

 





                                                                              1                                 06 May 2022

Our Reference           22/835

TO:                      Chair and Members

Hutt Valley Services Committee

FROM:                Annie Doornebosch

DATE:                 14 April 2022

SUBJECT:           Hutt Valley Services Committee Forward Programme 2022

 

 

Recommendation

That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.

 

 

Purpose of Memorandum

1.    To provide the Hutt Valley Services Committee (the Committee) with a Forward Programme of work planned for the Committee for 2022.

Background

2.    The Terms of Reference for the Committee requires the Committee to facilitate the coordination and decision making of combined council services within the Hutt Valley.   

3.    The Forward Programme for 2022 provides a planning tool for both members and officers to co-ordinate programmes of work for the year.  The programme is attached as Appendix 1 to the report.

Executive Summary

 

4.    The Forward Programme is a working document and is subject to change on a regular basis.

 

Appendices

No.

Title

Page

1

Hutt Valley Services Committee Forward Programme 2022

38

    

Author: Annie Doornebosch

Democracy Advisor

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

Approved By: Kathryn Stannard

Head of Democratic Services


Attachment 1

Hutt Valley Services Committee Forward Programme 2022