1                                                   24 May 2022

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 24 May 2022 commencing at 2.00pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr G Barratt

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards (via audio-visual link)

Cr D Hislop

 

Cr C Milne (via audio-visual link) (until 3.57pm)

Cr A Mitchell

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr Rasheed

 

IN ATTENDANCE:        Ms J Miller, Chief Executive (via audio-visual link)

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr J Griffiths, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability (via audio-visual link)

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Group Chief Financial Officer

Mr J Kingsbury, Head of Transport (part meeting)

Ms E Davids, Principal Portfolio Performance (via audio-visual link)

Ms K Waldegrave, Acting Head of Strategy and Planning (via audio-visual link)

Mr B Hodgins, Strategic Advisor (via audio-visual link) (part meeting)

Mr B Wu, Financial Accounting Manager (via audio-visual link) (part meeting)

Mr D Kerite, Head of Regulatory Services (via audio-visual link) (part meeting)

Mr J Scherzer, Head of Climate and Solid Waste (via audio-visual link) (part meeting)

Mr S Davis, Intermediate Policy Planner, (part meeting)

Mr A Gordon, Senior Policy Advisor (via audio-visual link) (part meeting)

Ms K Alkema, Chief People Officer (via audio-visual link) (part meeting)

Mr B Hu, Traffic Engineering Manager (part meeting)

Mr R Soni, Traffic Engineer (via audio-visual link) (part meeting)

Mr C Meads, Head of Mayor’s Office, (part meeting)

Ms K Stannard, Head of Democratic Services

Ms K Glanville, Senior Democracy Advisor

Ms G Rackley, Democracy Administrator (via audio-visual link) (part meeting)

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with
 a sharpened air. 

A touch of frost, a promise of a
glorious day.

 

2.       APOLOGIES

Resolved:          (Mayor Barry/Cr Barratt)                            Minute No. C 22201(3)

“That the apologies received from Cr Rasheed be accepted and a leave of absence granted.”

WITHDRAWAL OF AGENDA ITEM

Resolved:          (Mayor Barry/Cr Dyer)                                         Minute No. C 22202(3)

“Pursuant to Standing Order 10.9, public excluded item 18 Governance Matter be withdrawn from the agenda due to the matter no longer required to be addressed at this meeting.”

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

4.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 18-19 to the minutes.

5.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 20-22 to the minutes.

6.       CONFLICT OF INTEREST DECLARATIONS

Cr Brown declared a conflict of interest in relation to Item 7a) 5) Review of Sensitive Expenditure Poilcy and Guidelines as she was Council’s representative on the Board of Urban Plus Limited.  Cr Brown took no part in discussion or voting on the matter.

7.       Committee Minutes with Recommended Items

a)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

 

19 April 2022

 

Resolved:          (Mayor Barry/Cr Mitchell)                        Minute No. C 22203(03)

“That the minutes of the meeting held on 19 April 2022, with the exception of item 5, be adopted.”

Recommended Item

Item 5)

Review of Sensitive Expenditure Policy and Guidelines (22/574)

 

Cr Brown declared a conflict of interest and took no part in discussion or voting on the matter.

 

Resolved:       (Mayor Barry/Cr Briggs)            Minute No. C 22204(3)

“That Council:

(1)   notes and receives the information contained in the report; 

(2)   approves the updated Sensitive Expenditure Policy attached as Appendix 1 to Report No. ARSC2022/2/61;

(3)   approves the updated Sensitive Expenditure Guidelines attached as Appendix 2 to Report No. ARSC2022/2/61;

(4)   notes that the updated Sensitive Expenditure Policy and Guidelines are for the Council Group; and

(5)   notes that there will no longer be any deviation from the policy by any of the Council Controlled Organisations, in particular Urban Plus Limited.”

 

b)      Komiti Iti Ara Waka | Traffic Subcommittee

 

21 April 2022

 

Resolved:               (Cr Dyer/Cr Brown)                              Minute No. C 22205(3)

“That the minutes of the meeting held on 21 April 2022, with the exception of item 5, be adopted.”

 


 

Recommended Item

Item 5)

Proposed Electric Vehicle Parking Restrictions at five locations (22/761)

 

Resolved:            (Cr Dyer/Cr Briggs)                 Minute No. C 22206(3)

“That Council

(1)   notes that Electric Vehicle charging stations are proposed to be installed at the following locations:

(a) Fairway Drive (Avalon Playground);

(b) Randwick Crescent (Moera Library);

(c) Bowers Street (Koraunui Stokes Valley Community Hub);

(d) the Walter Nash carpark adjacent to Taine/Tocker walkway (Walter Nash Stadium); and

(e) Queen Street (Wainuiomata Community Hub);

(2)   approves P120 EV Parking Restrictions, applicable at ‘all times’ for the sites as shown in Appendix 1 attached to Report No. TSC2022/2/70;

(3)   approves the installation of road signs under the provisions of sections 2.2 and 2.3 of the Hutt City Council Traffic Bylaw 2017 and section 6.4 of the Land Transport (Road User) Rule 2004 and Traffic Control Device Manual, part 13, paragraph 3.3.1(At All Times) and paragraph 4.4.1 (Time Limits ie P120) parking signs and markings – general and parking management;

(4)   approves the straightening of three car parks on Bowers Street (Stokes Valley Community Hub), as perpendicular carparks are preferred for Electric Vehicle charging, in order to allow vehicles to either nose in or reverse in so that cables can reach the vehicle’s charging inlet; and

(5)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution.”

c)       Komiti Hapori | Communities Committee

 

27 April 2022

 

Resolved:            (Deputy Mayor Lewis/Cr Dyer)                Minute No. C 22207(3)

“That the minutes of the meeting held on 27 April 2022, with the exception of item 5, be adopted, subject to the following amendments: Page 64 of the agenda to read: ‘There being no further business the Chair declared the meeting closed at 3.55pm’; and the inclusion of a footnote noting that Cr Brown was an apology for the meeting.”

 


 

 

Recommended Item

Item 5)

Local Community Projects Fund (22/862)

 

The Director Neighbourhoods and Communities elaborated on the report.

In response to a question from a member, the Director Neighbourhoods and Communities spoke of the upcoming community panel meeting.  She advised that some community panel members expressed disappointed that a few projects needed reprioritising.  She also advised that members supported extending the term of the Community Funding Panels.

 

Resolved:    (Deputy Mayor Lewis/Cr Dyer)     Minute No. C 22208(3)

“That Council:

(1)  agrees to extend the term of the current Community Funding Panels until
31 March 2023, for the purpose of decision-making on the Local Community Projects Fund;

(2)  agrees to change the criteria for the Local Community Projects Fund to enable an alternate method of distribution in this triennium;

(3)  asks officers to continue to work with the current Community Funding Panels to confirm and deliver as many of the proposed projects as possible;

(4)  agrees that any remaining 2019-2022 funds may be carried over to the future Community Funding Panels; and

(5)  extends its thanks to the Community Funding Panels for their work to date.”

d)      Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

 

28 April 2022

 

 

Resolved:          (Cr Edwards/Cr Mitchell)                         Minute No. C 22209(3)

“That the minutes of the meeting held on 28 April 2022, with the exception of items 5a, 5b, 5c and 5d, be adopted.”

 


 

Recommended Items

Item 5a)

Water Supply Bylaw Review 2022 (22/556)

 

Cr Edwards noted that the Water Supply Bylaw 2022 would be reviewed by 2032 (10 years) and not in 2027 as noted in the officer’s report. 

 

Resolved:         (Cr Edwards/Cr Shaw)              Minute No. C 22210(3)

That Council:

(1)   notes the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws to ensure that they comply with the matters set out in sections 155 and 159 of the LGA 2002;

(2)   notes the Water Supply Bylaw 2010 has been reviewed in accordance with section 155 of the LGA 2002;

(3)   notes the outcome of the section 155 review of the Water Supply Bylaw is to propose amendments to the bylaw, as more particularly detailed in the Statement of Proposal (a draft of which is attached as Appendix 1 to Report No. PFSC2022/2/67) and that a Summary of the proposed Water Supply Bylaw is attached as Appendix 2 to Report No. PFSC2022/2/67;

(4)   agrees to consult on the Water Supply Bylaw (a draft of which is attached as Appendix 3 to Report No. PFSC2022/2/67) in accordance with the requirements of the LGA 2002; and

(5)   agrees that the Chief Executive be delegated authority to make minor changes to the proposed Water Supply Bylaw if required prior to consultation.”

For the reasons that it is necessary to report to Council the background information associated with the s155 review of the Water Supply Bylaw 2010.

 

 

Item 5b)

Proposed Private District Plan Change 54: Boulcott's Farm Heritage Golf Club - Rezoning to General Residential Activity Area (22/658)

 

Resolved:        (Cr Edwards/Cr Dyer)              Minute No. C 22211(3)

“That Council:

(1)   receives the report and recommendation of the hearing panel dated 30 March 2022 (attached as Appendix 1 to Report No. PFSC2022/2/68), acting under delegated authority pursuant to s34A of the Resource Management Act 1991, for the hearing of submissions and further submissions on Proposed Private District Plan Change 54 – Boulcott’s Farm Heritage Golf Club – Rezoning to General Residential Activity Area;

(2)   notes the process under the Resource Management Act 1991 for Proposed Private District Plan Change 54;

(3)   adopts the recommended decisions on Proposed Private District Plan Change 54, and reasons for those decisions, set out in the hearing panel’s report;

(4)   approves Proposed Private District Plan Change 54 as notified, as recommended in paragraph 5.1 of the hearing panel’s report;

(5)   resolves to publicly notify its decision on Proposed Private District Plan Change 54 within 10 working days of this decision, and to serve that decision on the applicant and submitters; and

(6)   instructs staff to investigate the roading interventions described in paragraph 4.18 of the hearing panel’s report, in accordance with recommendation 5.2 of that report, and asks staff to consider roading interventions as part of their work plan.”

For the reason that the hearing panel has considered the issues and all submissions on Proposed Private District Plan Change 54, based on the evidence provided to the hearing panel.

 

Item 5c)

New Zealand Local Government Funding Agency Green, Social and Sustainability Lending Programme (22/762)

 

Resolved:        (Cr Edwards/Cr Briggs)             Minute No. C 22212(3)

“That Council:

(1)   notes and receives the update on the New Zealand Local Government Funding Agency’s (LGFA) Green, Social and Sustainability Lending Programme;

(2)   notes the cost of funds through the LGFA for Green, Social and Sustainability funding is set at five basis points lower (-0.05%) than conventional LGFA funding;

(3)   agrees that Council apply to LGFA for green financing of the Naenae pool rebuild project;

(4)   agrees in principal that Council progresses the financing of other applicable assets under the LGFA Green, Social and Sustainability Lending Programme; and

(5)   notes that the timing of LGFA lending under the Green, Social and Sustainability Programme will be dependent on cashflow projections of the relevant projects, together with broader Council Borrowing Strategy considerations.”

 

Item 5d)

Intensification Planning Instrument: Financial Contributions Assessment (22/982)

 

Resolved: (Cr Edwards/Deputy Mayor Lewis) Minute No. C 22213(3)

“That Council:

(1)   receives the information contained in the report;

(2)   approves Option 2 for financial contributions in the Intensification Planning Instrument, which provides for limited changes to expand existing financial contributions for off-site services and adjustment to applying reserves financial contributions; and

(3)   asks officers to explore the potential of using Option 3 for financial contributions, which provides for an increased scope to include option 2 and new provisions to mitigate effects on streetscape and/or environmental offsetting, as part of the wider District Plan Review following the introduction of the Intensification Planning Instrument.”

 


 

8.       Miscellaneous

a)

Integrated Transport Strategy (22/1177)

Memorandum dated 12 May 2022 by the Head of Transport

 

Speaking under public comment, Dr David Tripp expressed concern that not enough time had gone into the Integrated Transport Strategy (ITS).  He considered there was a car dominated transport system that was going backwards.  He highlighted that Council’s climate change objectives required one in four cars off the road in seven years.  He questioned why such targets were not included in the ITS.  He expressed concern with the improvements Council was planning for cars by way of road improvements.  He believed that the ITS did not make the link between transport and health.  

Speaking under public comment, Mr Matt Young agreed with the previous speaker’s comments.  He reflected that reducing vehicle kilometres travelled was now the policy of national and regional government through the Regional Land Transport and the Emissions Reduction Plans.  He referred to Council’s Urban Growth Strategy which contained targets to increase the city’s population and dwelling numbers by 2032.  He believed the ITS’s implementation section needed improvement. 

Speaking under public comment, Mr Quentin Duthie advised that residents were seeking more options to make it easier to move around the city.  He considered that an equity lens was required over the top of transport planning.  He believed that the roles of Council, Greater Wellington Regional Council and other agencies needed to be stronger. 

Speaking under public comment, Mr Steve Hobman expressed concern with the lack of public transport in Tirohanga.  He highlighted Greater Wellington Regional Council’s pickup bus trial in Tawa.

In response to questions from members, Mr Hobman believed that a pickup bus service or on demand bus service in Tirohanga would work.  Mr Duthie believed that the services would need to be flexible.

Mayor Barry acknowledged Ms Ans Westera’s attendance under public comment.

The Head of Transport elaborated on the report. He highlighted that the ITS was designed to complement national and regional government policies and plans.  He advised that officers were in communication with Greater Wellington Regional Council and Metlink about its on-demand public transport.  He also advised that the ITS had no funding attached to it.  He noted the next steps with the implementation plan would be to create targets that officers could measure.  He drew the members attention to a few proposed amendments to the ITS around climate change.  

 

 

In response to questions from members, the Head of Transport advised that officers had not discussed ride sharing with government.  He also advised that the timeframes for the ITS would be reported back by the end of the next meeting cycle.  He stated that the seven focus areas in the ITS were broad enough to

encompass any changes from either government or the incoming Council.  He noted that the goals that sat under the focus areas would need to be able to change with the times.

In response to a question from a member, the Director Economy and Development advised that once work on the implementation plan was complete, an assessment would be undertaken on capacity and capability in delivering the outcomes of the ITS.

Cr Brown left the meeting at 3.57pm and rejoined the meeting at 3.59pm.

In response to a question from a member, the Chief Executive advised that officers would work with Cr Dyer on the minor adjustments to the ITS before the final sign off.

Cr Mitchell spoke in support of the motion.  He expressed satisfaction to see the climate change changes more prominent in the ITS.  He also expressed satisfaction that Council was not operating in isolation of other agencies and Greater Wellington Regional Council.  He believed the degree of transformational change was understated in the ITS.  He stated that one of the challenges would be to sell residents on what would be a different looking city in the future.  He took heart from the guiding principles of the ITS.

Cr Edwards spoke in support of the motion.  He talked about behavioural change to address reducing transport emissions.  He also talked about the Cross Valley Link connection and Riverlink.  He acknowledged the work of Dr Tripp and Mr Young.

Cr Hislop spoke in support of the motion.  She thanked officers and all others involved in drafting the ITS.  She highlighted that for the resilience of the city, Council had to go ahead with the big roading projects.  She expressed excitement for the future of transport in the city.

Cr Brown spoke in support of the motion.  She thanked officers for their work in drafting the ITS and finding pragmatic solutions when needed.  She spoke of the important relationship with Greater Wellington Regional Council in getting public transport linked into housing intensification and taking away parking completely.

Cr Briggs spoke in support of the motion.  He expressed satisfaction with the changes made to the ITS as a result of feedback from members.  He noted that the changes reflected Council’s other guiding documents particularly in the climate space.  He said it was important that Council recognised the genealogy of the ITS which came from Mayor Barry. 

Cr Dyer spoke in support of the motion.  He noted that some parts of the city were not served by public and active transport.  He commented on the important collaboration with Greater Wellington Regional Council on its on demand services.  He highlighted the importance of the ITS in light of Plan Change 56 and the focus on Council’s climate change objectives.

Mayor Barry thanked the community for its engagement and the officers working with key stakeholders.  He spoke of an example of a great integrated approach with transport planning with the Cross Valley link connection programme.

 

Resolved:         (Mayor Barry/Cr Brown)                           Minute No. C 22214(3)

“That Council:

(1)   notes that any future Hutt City Council plans developed to implement the Integrated Transport Strategy will not be inconsistent with the vision, objectives and outcomes of the Integrated Transport Strategy and other key strategies of Council, including (but not limited to) the Lower Hutt Climate Action Plan;

(2)   adopts the Integrated Transport Strategy attached as Appendix 1 to the report, subject to the direction provided at the meeting;

(3)   authorises the Chief Executive, in consultation with the Mayor and Standing Committee Chairs, to make any other minor amendments to the Integrated Transport Strategy;

(4)   asks officers to report back on an implementation plan for the seven priority areas of the Integrated Transport Strategy to the next Infrastructure and Regulatory Committee meeting.”

Cr Milne abstained from voting on the above matter.

 

b)

Restrictions installed under Land Transport (Road User) Rule 2004 (22/1016)

Report No. HCC2022/2/90 by the Traffic Engineer

 

The Head of Transport elaborated on the report.

 

Resolved:          (Mayor Barry/Deputy Mayor Lewis)        Minute No. C 22215(3)

“That Council:

(1)   approves the installation of a No Stopping, At All Times restriction (5.25 metres) across the vehicle accesses (driveway) serving property number 451 Jackson Street, Petone, as shown on the plan attached as Appendix 1 to this report;

(2)   approves the installation of a No Stopping, At All Times restriction (6 metres) across the vehicle access (driveway) serving property number 3 Frederick Street, Wainuiomata, as shown on the plan attached as Appendix 2 to this report; and

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution.”

For the reason that the parking restrictions referred to reinforce current restrictions listed within the Land Transport (Road User) Rule 2004, and Part 13 (Parking Control) of the Traffic Control Devices Manual and the Land Transport (Traffic Control Devices) Rule 2004. 

 

c)

Council performance overview for third quarter ending 31 March 2022 (22/1126)

Report No. HCC2022/2/91 by the Group Chief Financial Officer

 

Speaking under public comment, Mr Max Shierlaw considered that Council’s official information request service needed improving.  He believed officers relied on official information request exemptions for declining requests.  He said that the reporting period should include the number of declined requests along with the reasons.  

The Chief Executive elaborated on the report.  In response to Mr Shierlaw’s comments, she highlighted that this triennium Council had made the choice to publish all official information requests on its website.  She stated that the webpage now made it easier for people to request information.  She advised that every six months the Ombudsman published a list of complaints and adjudications.  She confirmed that officers referred people to Council’s website if they were asking for information already published.

In response to questions from members, the Chief Executive advised that in the last year officers had added the amount of hours that each official information request had taken.  She added that there was no specific cost alongside the request.  She said that while there was the ability to charge for the information, this was not something that had been done so far.

In response to a question from a member, the Group Chief Financial Officer advised that officers had assumed that the three waters stimulus funding was used for capital works.  She noted that because Wellington Water Limited had not been able to deliver the full capital programme some of the funding moved to operating costs.

Mayor Barry thanked officers for a very thorough overview of Council’s performance for the third quarter.

 

Resolved:         (Mayor Barry/Cr Hislop)                             Minute No. C 22216(3)

“That Council notes and receives the report.”

9.       Minutes

Resolved:            (Mayor Barry/Cr Dyer)                                      Minute No. C 22217(3)

“That the minutes of the meeting of the Hutt City Council held on Wednesday, 23 March 2022, be confirmed as a true and correct record.”

  

Resolved:             (Mayor Barry/Deputy Mayor Lewis)               Minute No. C 22218(3)

“That the minutes of the meeting of the Hutt City Council held on Monday, 4 April 2022, be confirmed as a true and correct record.”


 

10.     Committee Minutes without Recommended Items

a)      Hearings Subcommittee – 70 Maungaraki Road, Korokoro –
7 March 2022

 

Resolved:          (Cr Shaw/Cr Mitchell)                             Minute No. C 22219(3)

“That the decision of the Hearings Subcommittee held on 7 March 2022 be received and noted.”

b)      Komiti Ratonga o Te Awa Kairangi | Hutt Valley Services Committee –
11 March 2022

 

Resolved:          (Cr Briggs/Mayor Barry)                        Minute No. C 22220(3)

“That the minutes of the meeting held on 11 March 2022 be received and noted.”

c)       Komiti Ngā Wai Hangarua | Wellington Water Committee –
18 March 2022

 

Resolved:           (Mayor Barry/Deputy Mayor Lewis)       Minute No. C 22221(3)

“That the minutes of the meeting held on 18 March 2022 be received and noted.”

d)      Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee – 4 April 2022

 

Resolved:            (Mayor Barry/Cr Shaw)                            Minute No. C 22222(3)

“That the minutes of the meeting held on 4 April 2022 be adopted.”

e)      Komiti Hanganga | Infrastructure and Regulatory Committee –
3 May 2022

 

Resolved:            (Cr Hislop/Cr Mitchell)                         Minute No. C 22223(3)

“That the minutes of the meeting held on 3 May 2022 be adopted.”

 

f)       Komiti Kaupapa Taiao | Climate Change and Sustainability Committee – 5 May 2022

 

Resolved:            (Cr Briggs/Cr Mitchell)                              Minute No. C 22224(3)

“That the minutes of the meeting held on 5 May 2022 be adopted.”

 

g)      Komiti Ratonga o Te Awa Kairangi | Hutt Valley Services Committee –
6 May 2022

 

Resolved:            (Cr Briggs/Cr Dyer)                                Minute No. C 22225(3)

“That the minutes of the meeting held on 6 May 2022 be received and noted.”

 

 

11.

Sealing Authority (22/1008)

Report No. HCC2022/2/18 by the Legal Co-ordinator

 

Resolved:                   (Mayor Barry/Cr Hislop)                             Minute No. C 22226(3)

“That Council approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report.

SCHEDULE 1 - GENERAL SEALING AUTHORITY

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

Easements in Gross

a)  37A Nelson Street, Petone Nelson St Enterprises Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-262

b)  130 Richmond Street, Petone (Stage 2) Bew Properties 2021 Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-266

c)  307 Marine Drive, York Bay, Eastbourne Richard Thomas Gaines and Cheryl Aylene Cargill and Hutt City Council 57WNMYAPPKJ5-1407309756-268

d)  83 Seddon Street, Lower Hutt AJK & Co Investments Limited and Hutt City Council
57WNMYAPPKJ5-1407309756-269

e)  2 Milne Crescent, Lower Hutt Peter Anthony Rive Walker and Cheryl Jan Walker and Hutt City Council 57WNMYAPPKJ5-1407309756-270

f)   1041A High Street, Lower Hutt Avalon Projects Limited and Hutt City Council 57WNMYAPPKJ5-1407309756-271

g)  11-19 Cuba Street & 10-20 Tory Street, Petone Petone Shore Limited & CT Petone Limited and Hutt City Council 57WNMYAPPKJ5-1407309756-274

h)  141-147 Holborn Drive, Stokes Valley John Walsh and John Walsh as Executor and Hutt City Council LA21-1499586145-150

i)   269 Waterloo Road, Lower Hutt Jackson Holdings (2005) Limited and Hutt City Council 57WNMYAPPKJ5-1407309756-280

j)   28 Fitzherbert Road, Wainuiomata Fitzherbert Road Developments (28) Limited and Hutt City Council 57WNMYAPPKJ5-1407309756-279

k)  39 Percy Cameron Street, Lower Hutt A Investment Company Limited and Hutt City Council 57WNMYAPPKJ5-1407309756-281

 

l)   182 – 183 Cambridge Terrace, Lower Hutt William Corporation Trading 6 Limited and Hutt City Council 57WNMYAPPKJ5-1407309756-282

m) 105 Woburn Road, Lower Hutt H and K Property Limited and Hutt City Council 57WNMYAPPKJ5-1407309756-283

Land Covenant under s116(1)(a) or (b) Land Transfer Act 2017

a)  38 Central Terrace, Alicetown, Lower Hutt Ilse Seilis and Hutt City Council 57WNMYAPPKJ5-1407309756-264

Land Covenant under s116(1)(a) or (b) Land Transfer Act 2017 and Easement

a)  18 North Street, Petone Pradeepkumar Parbhubhai Patel, Sapna Roopal Gandhi and Manju Gandhi and Hutt City Council 57WNMYAPPKJ5-1407309756-265

Agreement for Sale and Purchase of Real Estate

 

a)  Land adjacent to 2 Miromiro Road, Normandale, Lower Hutt Alistair John Hardy and Frances Mary Smith 57WNMYAPPKJ5-1407309756-273

 

Discharge of Charging Orders

 

a)  19, 21 & 25 Norfolk Street, Wainuiomata 57WNMYAPPKJ5-1407309756-276

 

Memorandum of Agreement

 

a)  63 Marsden Street, Lower Hutt Wellington Regional Council and Hutt City Council and Christina Maria Williams and Nicholas Mark Williams 57WNMYAPPKJ5-1407309756-277.”

12.     QUESTIONS

          There were no questions.

13.     EXCLUSION OF THE PUBLIC CB/GB carried.

Resolved:               (Mayor Barry/Cr Barratt)                               Minute No. C 22227(3)

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.  2022 Civic Honours Awards (22/889)

15.  2022 Youth Services Awards (22/1110)

16.  Committee Minutes without Recommended Items

Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee 19 April 2022

 

17.  Council Minutes

Meeting minutes Hutt City Council, 21 December 2021 (Mayor and Councillors only)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

2022 Civic Honours Awards.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

2022 Youth Services Awards.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Minutes of Audit and Risk Subcommittee dated 19 April 2022: Cyber Security

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage (s7(2)(j)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Minutes of Council dated 21 December 2021: ReMakery Project and Governance Matter

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

 

Cr Milne left the meeting at 3.57pm.

 

 

 

There being no further business the Chair declared the meeting closed at 3.57pm.  The public excluded section of the meeting closed at 5.16pm.

 

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of August 2022

 


 

24 May 2022  Mayoral Statement to Council

 

Kia ora – before I go into what’s been happening across our city over the past six weeks, I’d like to give an update on the situation at Hutt Hospital. 

 

Hutt hospital 

 

As you’ll know, last Tuesday the Hutt Valley DHB informed the public that the Heretaunga Block at Hutt Hospital has structural seismic issues and that the building will have to be cleared over time. 

 

The Heretaunga block houses 210 beds – 79% of the Hospital’s capacity, and 25% of the region’s capacity – as well as key tertiary services. 

 

Obviously this was a massive shock to the community, and straight away we worked to get a commitment from Government, the DHB, and the incoming Health New Zealand to secure the hospital’s future. 

 

At our Council meeting last Wednesday we unanimously passed a resolution seeking an urgent commitment from Health NZ and Government to ensure relocation of services is temporary and that all services currently delivered from the hospital will be restored, including all the necessary investment in a rebuild/refurbishment of the current site.

 

Last Thursday I met with the Minister of Health, and he provided a commitment from Government that the Block will be rebuilt or refurbished and the same number of beds will be retained. 

 

This is a positive step, but there has been no commitment yet to what services will be retained, how much the rebuild will cost, and what the timeline is. 

 

Health NZ will need time to sort this out which I fully accept, but we will continue to put the pressure on to get what our city deserves – rebuilding Hutt Hospital and retaining its key services. 

 

Council business 

 

In amongst this news, it’s been a really busy six weeks at council. 

 

Our proposal to Government’s Infrastructure Acceleration Fund (IAF) has progressed to the final negotiation stage, taking us a step closer to addressing major infrastructure challenges in the city centre. We are now negotiating up to $99 million to invest in three waters in the RiverLink project and across the Valley Floor to support growth in the city. 

 

Work on the Queen Street upgrade in the Wainuiomata town centre has started. I’m really excited to see progress over the next X months, and see how it will help reinvigorate our biggest suburb’s town centre.  

 

Fraser Park recently won Cricket Wellington’s ‘Ground of the Year' – a big shoutout to our awesome local contractors Mexteds, who have done a great job on the ground. 

 

This week we launched our Business Acceleration Fund. The $150,000 fund will help support events, activities, and other ideas local businesses may have to bring people to our city, and invigorate our local economy. 

 

Last week we closed the Wainuiomata Cleanfill, and we are transitioning the space to be a carbon capture area by planting trees to do right by our environment. 

 

And finally, we have been busy with lots of engagement on: Petone Library refurbishment, our district plan, the Integrated Transport strategy, and three waters reform 

 

Community shout outs 

 

Teresea Olsen Wellingtonian of the year award 

 

40 years of kōhanga reo

 

Looking ahead 

 

I’m really excited looking ahead for what's going on in our city. 

 

This Thursday we have the Hutt Valley Sports Awards which is quite simply the best sports event in the country. 

 

And following that, we have Symphony in the Hutt which is always a really special event! 

 

Conclusion 

 

In summary, a lot has been happening in our city over the past few months. 

 

We’ve been hit with some pretty alarming news regarding our hospital which we will keep working on collectively as a Council, and we’ve made a lot of really good progress on our projects. 

 

It’s a busy time in what continues to be a busy year, but I know our Council is committed to doing what’s best for our communities. 

 

Finally I just want to reinforce our position with the Hutt Hospital.  When you look at hospital rebuilds across the country and the amount of time and planning it takes, it is really important that there is a strong commitment from this Council, future councils and beyond, working to move forward in this space.

 

Thank you again, and I will move forward to the Chief Executive’s statement.


 

24 May 2022  Chief Executive’s Statement to Council

Covid – Community transmission of Covid continues. As of 22 May there are 5,640 active cases across the region with 953 in Lower Hutt. 77% of the population has received the booster and 65% of those aged 5 to 11 have received their first dose of the Covid vaccine.

Like our community we continue to be impacted by Covid. Our ongoing focus is on health, safety, and staff wellbeing. The number of staff isolating at home with Covid, being a household contact or in close proximity to someone through work who tests positive for Covid tends to hover around 10 to 15 staff per day. This has risen to just under 30 people on some days and has impacted all teams.

I have attended several Community Executive Group (CEG) meetings over the past few weeks. CEG reports into Wellington Region Civil Defence Emergency Management Group. Fire, Police, Health, MSD, Wellington Lifelines, Regional Welfare Advisory Group and CEs from councils across the Wellington region attend to ensure the region is well-placed to deal with Covid..

Revenue is down by $2M as at 30 April and our capital investment programme is significantly impacted by resourcing constraints, supply chain delays, labour market shortages, inflationary pressures, and contractor availability. Thanks to you all for discussing and approving the carry-overs at last week’s council meeting as part of the draft 2022/23 Annual Plan.

Hutt Hospital Heretaunga Block – As per my update to members last week we were advised by the HVDHB that it had received a draft Detailed Seismic Assessment (DSA) by engineering firm Aurecon. The report indicated the building would be classified as earthquake prone as per the legislation due to the NBS%. The HVDHB also advised that the assessment was in the process of being peer reviewed. A statement on our role as regulator was published on our website in the News section. Our regulatory staff met with the HVDHB team yesterday.

Engineering firm Sylvester Clark has been commissioned by the HVDHB to do the peer review of the draft assessment, and it is expected to be completed within a week. Once the finalised DSA report has been submitted it will be reviewed for completeness and upon approval an earthquake prone building notice will be issued giving 7.5 years to strengthen or demolish the building.

The HVDHB has advised that they are working through various options for the Heretaunga Block and haven't finalised any decisions at this stage. Through their structural engineer they have confirmed that the Heretaunga Block is not classified a “dangerous building” under the Building Act therefore will not require immediate evacuation.

HVDHB will liaise with our consenting team regarding any proposed work on the building, temporary structures or repurposing of buildings that may be needed. We’re clear it’s our role to also support Hospital functions. We have committed to providing a clear compliance path for any proposed work to expedite the process, limiting disruption to hospital services as much as possible.

I will continue to keep members updated on this.

Staff engagement – 82% of staff recently completed the latest Waiora staff survey. This survey is a key tool we use to gather feedback and inform and design work programmes that are meaningful and make a difference for staff, while also supporting the achievement of our organisational priorities.

I’m pleased that 8 out of 10 staff think they are really cared about – from the way managers and team leaders care about the wellbeing of their staff through to the ways we’ve supported our people through Covid-19.

Overall, 80% of those questions that can be compared to our last survey a year ago saw positive increases of 5% or more, and our overall engagement score continues to climb steadily with an 11% increase since June 2021

There are always areas of opportunity at an organisational level. These continue to be around improving our systems and processes and building our Te Ao Māori capability. I am confident that with the work underway in our Go Digital Programme and Te Ao Māori capability programme we will continue to see ongoing improvement in these areas over time.

Tomorrow our senior leaders will get together as part of their regular meeting schedule and discuss the survey results and share their insights and action planning.

Full reporting on staff engagement will be included in the next quarterly report to Policy, Finance and Strategy. It is not in today’s quarterly report as it does not relate to the quarter covered.

First Te Ao Māori capability programme graduates - I joined our first cohort of thirty graduates from HCC’s Te Ao Māori Capability Programme. 30 staff from across all directorates were part of an 8-week programme to support their engagement and understanding of Te Ao Māori; its places, its people, and its processes. To celebrate the journey and effort of all participants, each person received a certificate and a beautiful taonga - a carved toki which is worn around the neck as a symbol of strength.

Consents/LIMs – I note that substantive reporting on regulatory matters goes to Infrastructure & Regulatory and is included in the quarterly performance report for this meeting.

By way of an update to this information I’m pleased to advise that we have no delays with processing LIMs requests. We are in regular contact with the development community on delays with consents and providing regular advice on the tangible steps we’re taking to make improvements.

This month we have welcomed two development engineers. Seven new staff have joined the resource consents team. This includes three planners, one technician, and some administrators. We have also increased external consultancy capacity to help address the backlog of applications. Processing times vary and this will take some time to clear.

Resource consent invoicing including discounts (for those eligible) will be completed over the coming weeks.

In terms of IANZ, the building control team is focused on preparation for the August IANZ accreditation assessment.

3 waters engagement – We now know that a new draft Water Services Bill is now expected to be presented to Parliament in June 2022. Once the details in the Bill are known a submission will be drafted for Council consideration.

Council is eligible for funding of $8.3M in the first tranche of the Better-Off fund for which applications close in September, though that time may change. It would appear that tranche one can be rolled into trache two. We will provide more information on this to members

Wellington Water Ltd and the shareholder Councils, including this Council, have been actively working together in relation to the reforms process. As we move into transition, in order to manage BAU effectively, while also engaging with water reforms, a more formal transition structure will be established.

Waste Management – We were pleased to see Waste Management and the electrification of their vehicle fleet used as a case study in the government’s Emission Reduction Plan published last week. As noted in the quarterly performance report Waste Management NZ, previously owned by Beijing Capital Group NZ Investment Holding Limited, has been sold to an entity under the control of Igneo Infrastructure Partners.

Healthy Families - I was pleased to sign a new contract with Healthy Families which commences on 1 July and runs through until 30 June 2026 with a value of $3.6M (GST excl.) over the term for the Hutt Valley. Healthy Families nationally is entering a new phase with a focus on enhancing the impact and lessons learnt in Phase 1 and Phase 2 of Healthy Families NZ, with a shift in focus to influence, impact and sustainability as we enter a new Health and Disability System.

I attended the inaugural meeting of the Āti Awa Toa Iwi Hauora Board this month. The Board’s work focuses on supporting DHBs to meet their obligations under Te Tiriti o Waitangi and this is work we’ll continue to do together.

I’m sure you’ll join me in wishing the team all the best for the 2022 LGFA Taituarā Local Government Excellence Awards on 25 May. HCC is an entrant in the Environmental Leadership category sponsored by GHD. The focus of our entry is on the internal carbon reduction plan due to timing of submitting entries. Good luck to Jorn and all the team. We’ll be joining this event online.

I want to recognise Damian Nunns, Animal Services Team Lead at the Moa Point Dog Pound. Damian’s speedy actions not only helped a member of the community with his complaint about an aggressive dog, but his intervention also helped to avoid a major health incident for that resident. The caller became unwell and Damian became concerned and called 111. The Police and ambulance attended and the caller was taken to hospital having had a major heart attack. I’m delighted that the person has made a recovery following surgery and called Council to thank Damian for his quick thinking.

So Damian coming to work that day saved a life. Our team does amazing things everyday and I couldn’t be prouder of their efforts.

I’m looking forward to attending the blessing of Naenae Pool on 17 June and invitations will be sent out to that very soon

Finally I will be sending out electoral protocols to members later this week from Bruce Hodgins, our Electoral Officer, later in the week.