KOMITI KAUPAPA TAIAO
Climate Change and Sustainability Committee
28
April 2022
Order
Paper for the meeting to be held via Zoom
on:
Thursday 5
May 2022 commencing at 2.00pm
The
meeting will be livestreamed on Council’s Facebook page.
Members of the public wishing to speak to an item on the agenda are asked to
contact democraticservicesteam@huttcity.govt.nz
Membership
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Cr
J Briggs (Chair)
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Mayor C Barry
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Cr K Brown
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Cr S Edwards
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Deputy Mayor T Lewis
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Cr A Mitchell
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Cr S Rasheed (Deputy Chair)
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Cr N Shaw
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For
the dates and times of Council Meetings please visit www.huttcity.govt.nz
Have your say
You can speak under public comment to items
on the agenda to the Mayor and Councillors at this meeting. Please let us know
by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the
Democratic Services Team on 04 570 6666 | 0800 HUTT CITY
OVERVIEW:
This Committee has responsibility for oversight of
Council’s environment and climate change response.
The Committee is aligned with the Environment &
Sustainability Directorate.
Its areas of focus are:
§ Oversight of
Council’s plan to reach Carbon Zero, including raising awareness of
climate-related issues
§ Developing and
implementing climate and environmental policies and plans including ecology,
biodiversity and biosecurity matters
§ Waste and recycling
PURPOSE:
To develop, implement, monitor and review strategies,
policies, plans and functions associated with environmental and climate change
activities.
DELEGATIONS FOR THE COMMITTEE’S AREAS OF FOCUS:
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All powers
necessary to perform the Committee’s responsibilities including the
activities outlined below.
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Develop required
strategies and policies. Recommend draft and final versions to Council for
adoption where they have a city-wide or strategic focus.
•
Implement,
monitor and review strategies and policies.
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Oversee the
implementation of major projects provided for in the LTP or Annual Plan.
•
Oversee budgetary
decisions provided for in the LTP or Annual Plan.
•
Oversee the
development and implementation of plans and functions that promote
environmental wellbeing, including Council’s plan to reach Carbon Zero.
•
Maintain an
overview of work programmes carried out by the Council’s Environment
& Sustainability Directorate.
•
Address matters
related to ecological protection, the protection of biodiversity, and
biosecurity.
•
Address matters
related to climate change, including raising awareness of climate-related
issues, advocating for climate change issues and actions, and championing
initiatives that reduce carbon emissions.
•
Recommend to
Council the acquisition or disposal of assets, unless the acquisition or
disposal is provided for specifically in the LTP.
•
Conduct any
consultation processes required on issues before the Committee.
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Approval and forwarding of submissions.
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Any other matters
delegated to the Committee by Council in accordance with approved policies and
bylaws.
•
The committee has
the powers to perform the responsibilities of another committee where it is
necessary to make a decision prior to the next meeting of that other committee.
When
exercised, the report/minutes of the meeting require a resolution noting that
the committee has performed the responsibilities of another committee and the
reason/s.
•
If a policy or
project relates primarily to the responsibilities of the Climate Change &
Sustainability Committee, but aspects require additional decisions by the
Communities Committee and/or Infrastructure & Regulatory Committee, then
the Climate Change & Sustainability Committee has the powers to make
associated decisions on behalf of those other committees. For the avoidance of
doubt, this means that matters do not need to be taken to more than one of
those committees for decisions.
HUTT CITY COUNCIL
Komiti
Kaupapa Taiao
Climate Change and Sustainability
Committee
Meeting
to be held in the Via Zoom on
Thursday
5 May 2022 commencing at 2.00pm.
ORDER
PAPER
Public Business
1. Opening formalities - Karakia Timatanga (22/840)
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Whakataka te
hau ki te uru
Whakataka te
hau ki te tonga
Kia
mākinakina ki uta
Kia
mātaratara ki tai
E hī ake
ana te atakura
He tio, he
huka, he hau hū
Tīhei
mauri ora.
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Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
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2. APOLOGIES
No
apologies have been received.
3. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
4. CONFLICT
OF INTEREST DECLARATIONS
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have
5. Update on Council's solid waste and waste
minimisation work (22/837)
Report
No. CCASC2022/2/77 by the Solid Waste Manager 6
Chair’s
Recommendation:
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“That the recommendation contained in the report be
endorsed.”
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6. Update on Council's climate change work (22/838)
Report
No. CCASC2022/2/78 by the Head of Climate and Solid Waste 11
Chair’s
Recommendation:
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“That the recommendation contained in the report be
endorsed.”
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7. Submission to Ministry for the Environment (22/941)
Report
No. CCASC2022/2/79 by the Senior Advisor Waste Minimisation 14
Chair’s
Recommendation:
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“That the recommendations contained in the report be
endorsed.”
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8. Information Item
Climate
Change and Sustainability Committee Forward Programme 2022 (22/943)
Report
No. CCASC2022/2/80 by the Democracy Advisor 18
Chair’s
Recommendation:
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“That the recommendation contained in the report be
endorsed.”
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9. QUESTIONS
With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.
10. Closing formalities - Karakia Whakamutunga
(22/841)
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Unuhia!
Unuhia!
Unuhia i te uru-tapu-nui
Kia wātea, kia māmā
Te ngākau, te tinana, te wairua i te ara takatū
Koia rā e Rongo whakairihia ake ki runga
Kia wātea, kia wātea!
Ae rā, kua wātea!
Hau, pai mārire.
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Release us from the supreme sacredness of our tasks
To be clear and free
in heart, body and soul in our continuing journey
Oh Rongo, raise these words up high
so that we be cleansed and be free,
Yes indeed, we are free!
Good and peaceful
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Judy Randall
DEMOCRACY ADVISOR
Climate Change and Sustainability Committee
26 April 2022
File: (22/837)
Report
no: CCASC2022/2/77
Update on Council's
solid waste and waste minimisation work
Purpose of report
1. To
provide the Committee with an update on various solid waste management and minimisation
matters.
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Recommendation
That the
Committee notes the update on various solid waste
management and minimisation matters.
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Background
2. Council
undertakes a range of solid waste management and minimisation initiatives, and
this report consolidates information on their status.
3. However,
detailed and regular information on the ongoing development, operation and
performance of the Silverstream Landfill is covered in a separate report to the
Hutt Valley Services Committee.
Procurement for landfill operations and
resource recovery park
4. In
late 2021, Council commenced a process to find an experienced and motivated
partner to operate Silverstream Landfill and the associated Refuse Transfer
Station and Resource Recovery activities with services commencing from early
2023. A Request for Proposals (Stage 2 of this process) was released on 4 April
2022.
5. The
tender documentation is available at https://www.gets.govt.nz/HCC/ExternalTenderDetails.htm?id=25651944.
6. Contrary
to conventional procurement, where decarbonisation is just noted in the
introduction but then fails to show up in the assessment criteria, or where
decarbonisation is ‘hidden’ within the scope of other criteria,
officers have opted to have a separate decarbonisation criterion weighted at
10%, to appropriately incentivise the bidders to deliver on Council’s
priority to reduce its emissions by 50% by 2030.
Food waste investigation
7. Officers
have commenced work on the options for managing food waste in the future.
Council is collaborating with Porirua City Council on this work, and officers
are in the process of identifying a suitable external consultant to assist in
this work.
8. Porirua
and Hutt City Councils are currently evaluating proposals (the deadline for the
Request for Proposals was 14 April 2022).
Changes at Silverstream transfer station
Transfer station & resource recovery
9. Construction
work is nearly complete for a new roundabout. As a next step, in order to
reduce health and safety risks at the transfer station, a large pit used for
loading out waste in the past is to be filled in.
Weighing of light vehicles and trailers
10. Since 1
April 2022, any utility vehicles and those with trailers weighing more than
300kg are charged based on weight, in order to more accurately reflect disposal
costs for those vehicles.
11. Note that Council’s draft Annual Plan for 2022/23 proposes to
remove all existing fixed vehicle-type charges and move to charge all vehicles
based on weight, but this change is subject to confirmation and would not take
effect until 1 July 2022.
Kerbside Rubbish, Recycling and Green
Waste bin service
COVID impacts
12. Kerbside
collection is an essential service for our community. Officers have managed to
keep disruptions to the service to a minimum during the Omicron peak by working
closely with our contractors and staff. Unlike some other councils, our
mitigations and business planning measures enabled us to continue collecting
and processing materials with minimum impact to services. (One council in the
region stopped collecting glass for over four weeks due to Covid.)
Service for non-commercial premises
13. As per the
recommendations by this Committee on 28 September 2021 (and later confirmed by
Council), Council agreed to make its kerbside service available to
non-commercial rateable properties such as sports clubs and churches, on an
opt-in basis.
14. The
implementation of this was still subject to a contract variation with our
service provider that is currently being finalised, and we aim to roll out bins
where requested, by 30 June 2022.
Kerbside bin service statistics
15. The figure below shows the amount of material collected in the eight
months of the kerbside service for each service stream.
16. With regard
to recycling volumes (including glass and mixed recycling) and contamination
rates, the figure below shows the progress so far this financial year, and how
this compares to the previous service.
17. The contamination rates for the recycling service are measured by
sampling at the processing plant. Monthly contamination rate is at about 17%
for the whole city. This is currently above Council’s target, which is
less than 10% contamination. (Note: Due to the effects of the COVID-19
lockdown, the August 2021 data was not robust enough and is an anomaly.)
18. In order to
reduce contamination, education and behaviour change work is being planned as
part of the service getting bedded-in. This includes a communications and
engagement campaign in addition to the recycling ambassador (bin inspector)
employed as part of our contract with Waste Management NZ, who inspects bins
and their content prior to them being emptied.
19. In addition
to the existing recycling ambassador, officers are about to enlist additional
recycling ambassadors to provide feedback to residents and to help us reduce
contamination city-wide.
20. As requested
in the previous Committee meeting, below is a graph that shows how suburbs rank
for their contamination rate based on testing of respective collection routes.
Note: Suburbs represented here have had
at least two or more tests conducted on their routes over the past 8 months.
21. However, officers expect to get more granular data and information
on problem areas through the additional recycling ambassadors noted above. This
will enable us to target education, behaviour change activity and implement the
3-strikes policy more effectively. Officers envision to start working on the
streets with our additional recycling ambassadors from 16 May 2022
Climate impact and considerations
22. The work
regarding improved resource recovery and food waste directly aligns with
Council’s desire to reduce emissions at Silverstream Landfill, as it
could reduce the amount of organic waste disposed.
23. Our
procurement for a new landfill operations contract includes explicit
requirements regarding sustainability and the reduction in carbon emissions.
Consultation
24. Not
applicable.
Legal considerations
25. There are no
legal considerations at this time.
Financial considerations
26. The cost of
contaminated recycling could be in the order of $30,000 per month (with
associated negative future budget impacts) unless contamination can be
reduced.
Appendices
There are no
appendices for this report.
Author: Diljinder
Uppal
Solid Waste Manager
Reviewed By: Jörn Scherzer
Head of Climate and Solid Waste
Approved By: Helen Oram
Director Environment and Sustainability
Climate Change and Sustainability Committee
21 April 2022
File:
(22/838)
Report no: CCASC2022/2/78
Update on Council's
climate change work
Purpose
of report
1. Officers
provide a regular update on key climate change work in order to implement
Council’s organisational carbon target, facilitate a reduction in
city-wide emissions, and address climate change impacts.
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Recommendation
That the Committee notes the update on various climate change work streams.
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Reducing Council’s organisational
carbon emissions
Facilities
2. The
heatpump at the Eastbourne Pool is in the installation stage, and final works
should be completed by the end of April 2022. This will be followed by some
testing of the equipment, to ensure it is ready for the next summer season.
3. The
heatpump at the new Huia Pool is now scheduled to be installed in June, and the
new systems should be operational by the end of June 2022.
LED street lighting
4. Since
January 2022, there has been no change to the number of LED streetlights in
Lower Hutt. 55% of the city’s streets lights are currently LED.
Council’s vehicle fleet
5. As at 31 March
2022, Council’s vehicle fleet has an EV share of 33%. This is scheduled
to increase to 42% before the end of June 2022, subject to vehicles being
delivered on time.
Emissions associated with
services provided by contractors
6. While we already
have carbon footprint information for a small number of contractors (for
services delivered for Council), we are now moving to collect this information
for all key contractors.
7. Thus, in early
April 2022, Council’s contract manager notified all contractors
delivering services with a contract value of more than $250,000 per year that
it would require annual reporting of carbon emissions, starting with the
2021/22 financial year. As part of this, Council is making clear its
willingness to work with contractors to assist them in delivering on the new
requirement, and to work with them to reduce their emissions.
8. With regard to
operating Silverstream Landfill and the associated transfer
station and resource recovery operations, the procurement process is currently
underway. The tender documentation is available at https://www.gets.govt.nz/HCC/ExternalTenderDetails.htm?id=25651944.
9. Contrary
to conventional procurement, where decarbonisation is just noted in the
introduction but then fails to show up in the assessment criteria, or where
decarbonisation is ‘hidden’ within the scope of other criteria, we
have opted to have a separate decarbonisation criterion weighted at 10%, to
appropriately incentivise the bidders to deliver on Council’s priority to
reduce its emissions by 50% by 2030.
Reducing city-wide carbon emissions
City-wide pathway
10. The Climate and Waste team has
now employed a contractor for the Climate Action Pathway Lead role. The
Lead’s role is to champion the pathway, report progress to a steering
group, facilitate the steering group’s ongoing involvement in the pathway
implementation, plan ongoing engagement with the community including adding new
initiatives to the pathway, and keep strategic oversight of how it relates to
other plans and policies.
11. We
are also in the process of setting up the new Climate Action Pathway Steering
Group. All members of the previous Lead Group have been given the option of
being part of the Steering Group.
Rollout
of 20 DC electric vehicle charging stations across Lower Hutt
12. Consultation with the
community was carried out at the end of March 2022, see https://haveyoursay.huttcity.govt.nz/ev-chargers, regarding
the establishment of EV charging stations at various locations around the city.
There was strong support for the proposed locations.
13. A report to the Traffic
Subcommittee was considered on 19 April 2022, regarding the establishment of
restrictions for the associated EV car parks.
14. Beyond the two stations at
the Seaview Marina (completed in December 2021), and three stations at the
Koraunui Stokes Valley Community Hub (installation currently under way), the
remaining stations are scheduled to be completed around October 2022 once the
ordered charging equipment has been delivered from overseas.
Adapting to climate change impacts
Climate
change risk assessment
15. Council
is collaborating with all other councils in the Wellington region to develop a
regional risk assessment for key climate change impacts. This project will
underpin the subsequent regional approach to climate change adaptation
undertaken by the Wellington Region Climate Change Forum and is carried out as
part of the Wellington Regional Growth Framework work programme.
16. In
early April 2022, a consortium involving BECA, NIWA and GNS Science was
selected as the preferred party to deliver on the risk assessment work. It is
scheduled to be completed by the end of 2022.
Climate Change impact and considerations
17. This report responds directly
to the need to reduce carbon emissions, by providing a regular update on
Council’s key carbon reduction and climate change response
initiatives.
Consultation
18. Not applicable.
19. Legal Considerations
20. There
are no legal considerations at this time.
Financial Considerations
21. There are no financial
considerations at this time.
Appendices
There are no appendices for this
report.
Author: Jörn Scherzer
Head of Climate and Solid Waste
Approved By: Helen Oram
Director Environment and Sustainability
Climate Change and Sustainability Committee
14 April 2022
File:
(22/941)
Report no: CCASC2022/2/79
Submission to Ministry
for the Environment
Purpose
of Report
1. For the Committee
to consider a draft submission on the Ministry for the Environment’s
consultation document: ‘Te panoni i te hangarua | Transforming
recycling.’
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Recommendations
That the Committee:
(1) agrees to the
submission on the Ministry for the Environment’s consultation document:
‘Te panoni i te hangarua |Transforming recycling,’ attached as
Appendix 1 to the report; and
(2) agrees that, due to
the submission deadline of 8 May 2022, the submission be sent by the Mayor or
the Chair of the Climate Change and Sustainability Committee.
For the reasons outlined in
this report.
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Background
2. On 13 March 2022,
the Ministry for the Environment released its ‘Te panoni i te hangarua
|Transforming recycling’ consultation document, which sets out three
proposals to transform recycling in Aotearoa New Zealand. These proposals are:
a. Container Return
Scheme (CRS)
b. Improvements to
household kerbside recycling
c. Separation
of business food waste
3. Officers propose
that the Committee makes a submission on the Government’s proposals. A
draft submission is available as Appendix 1 to the report.
4. As submissions
need to be received by no later than 8 May 2022 and considering that there is
no Council meeting prior to this date, it is proposed that the submission be
sent by the Mayor or the Chair of the Climate Change and Sustainability
Committee.
Climate Change Impact and Considerations
5. A climate change
impact assessment is not required, as no new initiative or project is proposed.
Instead, it is proposed that the Committee makes a submission to the Ministry
for the Environment consultation, with a view to encouraging strong and clear
government action on reducing waste, which can also result in emission
reductions.
Consultation
6. No consultation on
these matters have been undertaken with the wider community.
Legal Considerations
7. Not applicable.
Financial Considerations
8. Not applicable.
Appendices
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No.
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Title
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Page
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1⇩
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Appendix 1 - Draft Submission
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16
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Author: Andred Saker
Senior Advisor Waste Minimisation
Author: Diljinder Uppal
Solid Waste Manager
Author: Jörn Scherzer
Head of Climate and Solid Waste
Approved By: Helen Oram
Director Environment and Sustainability
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Attachment 1
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Appendix 1 - Draft Submission
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Climate Change and
Sustainability Committee
14 April 2022
File:
(22/943)
Report no: CCASC2022/2/80
Climate Change and
Sustainability Committee Forward Programme 2022
Purpose
of Memorandum
1. To provide the Committee with a Forward Programme of work planned for
the Committee for 2022.
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Recommendation
That the Committee receives and notes the Forward
Programme for 2022 attached as Appendix 1 to the report.
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Background
2. The Terms of Reference for the
Committee require the Committee to assist Council in developing, monitoring and
reviewing strategies, policies, plans and functions associated with
environmental and climate change activities.
3. The Forward Programme for 2022
provides a planning tool for both members and officers to co-ordinate
programmes of work for the year. The Forward Programme is attached as
Appendix 1 to the report.
Forward Programme
4. The
Forward Programme is a working document and is subject to change on a regular
basis.
Appendices
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No.
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Title
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Page
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1⇩
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Forward Programme 2022
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20
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Author: Judy Randall
Democracy Advisor
Reviewed By: Kate Glanville
Senior Democracy Advisor
Approved By: Kathryn Stannard
Head of Democratic Services
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Attachment 1
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Forward Programme 2022
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