HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

KOMITI KAUPAPA TAIAO
Climate Change and Sustainability Committee

 

 

28 April 2022

 

 

 

Order Paper for the meeting to be held via Zoom

on:

 

 

 

Thursday 5 May 2022 commencing at 2.00pm

 

The meeting will be livestreamed on Council’s Facebook page.
Members of the public wishing to speak to an item on the agenda are asked to contact democraticservicesteam@huttcity.govt.nz

 

 

Membership

 

Cr J Briggs (Chair)

Mayor C Barry

Cr K Brown

Cr S Edwards

Deputy Mayor T Lewis

Cr A Mitchell

Cr S Rasheed (Deputy Chair)

Cr N Shaw

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


CLIMATE CHANGE & SUSTAINABILITY COMMITTEE
Membership:	8
Meeting Cycle:	Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council

HuttCity_TeAwaKairangi_SCREEN_MEDRES

 

 

OVERVIEW:

This Committee has responsibility for oversight of Council’s environment and climate change response.

The Committee is aligned with the Environment & Sustainability Directorate.

Its areas of focus are:

§   Oversight of Council’s plan to reach Carbon Zero, including raising awareness of climate-related issues

§   Developing and implementing climate and environmental policies and plans including ecology, biodiversity and biosecurity matters

§   Waste and recycling

 

PURPOSE:

To develop, implement, monitor and review strategies, policies, plans and functions associated with environmental and climate change activities.

 

DELEGATIONS FOR THE COMMITTEES AREAS OF FOCUS:

        All powers necessary to perform the Committee’s responsibilities including the activities outlined below.

       Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.

       Implement, monitor and review strategies and policies.

       Oversee the implementation of major projects provided for in the LTP or Annual Plan.

       Oversee budgetary decisions provided for in the LTP or Annual Plan.

       Oversee the development and implementation of plans and functions that promote environmental wellbeing, including Council’s plan to reach Carbon Zero.

       Maintain an overview of work programmes carried out by the Council’s Environment & Sustainability Directorate.

       Address matters related to ecological protection, the protection of biodiversity, and biosecurity.

       Address matters related to climate change, including raising awareness of climate-related issues, advocating for climate change issues and actions, and championing initiatives that reduce carbon emissions.

       Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.

       Conduct any consultation processes required on issues before the Committee.

       Approval and forwarding of submissions.

       Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

       The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.

       If a policy or project relates primarily to the responsibilities of the Climate Change & Sustainability Committee, but aspects require additional decisions by the Communities Committee and/or Infrastructure & Regulatory Committee, then the Climate Change & Sustainability Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.

 

    


                    0                                                                   05 May 2022

HUTT CITY COUNCIL

 

Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

           

Meeting to be held in the Via Zoom on

 Thursday 5 May 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       Opening formalities - Karakia Timatanga (22/840)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

No apologies have been received.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have     

5.       Update on Council's solid waste and waste minimisation work (22/837)

Report No. CCASC2022/2/77 by the Solid Waste Manager                                   6

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

 

6.       Update on Council's climate change work (22/838)

Report No. CCASC2022/2/78 by the Head of Climate and Solid Waste              11

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

7.       Submission to Ministry for the Environment (22/941)

Report No. CCASC2022/2/79 by the Senior Advisor Waste Minimisation          14

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

8.       Information Item

Climate Change and Sustainability Committee Forward Programme 2022 (22/943)

Report No. CCASC2022/2/80 by the Democracy Advisor                                   18

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

9.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

10.     Closing formalities - Karakia Whakamutunga (22/841)

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

Judy Randall
DEMOCRACY ADVISOR


                                                                                       0                                                             05 May 2022

Climate Change and Sustainability Committee

26 April 2022

 

 

 

File: (22/837)

 

 

 

 

Report no: CCASC2022/2/77

 

Update on Council's solid waste and waste minimisation work

 

Purpose of report

1.    To provide the Committee with an update on various solid waste management and minimisation matters.

Recommendation

That the Committee notes the update on various solid waste management and minimisation matters.

 

Background

2.    Council undertakes a range of solid waste management and minimisation initiatives, and this report consolidates information on their status.

3.    However, detailed and regular information on the ongoing development, operation and performance of the Silverstream Landfill is covered in a separate report to the Hutt Valley Services Committee.

Procurement for landfill operations and resource recovery park

4.    In late 2021, Council commenced a process to find an experienced and motivated partner to operate Silverstream Landfill and the associated Refuse Transfer Station and Resource Recovery activities with services commencing from early 2023. A Request for Proposals (Stage 2 of this process) was released on 4 April 2022.

5.    The tender documentation is available at https://www.gets.govt.nz/HCC/ExternalTenderDetails.htm?id=25651944.

6.    Contrary to conventional procurement, where decarbonisation is just noted in the introduction but then fails to show up in the assessment criteria, or where decarbonisation is ‘hidden’ within the scope of other criteria, officers have opted to have a separate decarbonisation criterion weighted at 10%, to appropriately incentivise the bidders to deliver on Council’s priority to reduce its emissions by 50% by 2030.

Food waste investigation

7.    Officers have commenced work on the options for managing food waste in the future. Council is collaborating with Porirua City Council on this work, and officers are in the process of identifying a suitable external consultant to assist in this work.

8.    Porirua and Hutt City Councils are currently evaluating proposals (the deadline for the Request for Proposals was 14 April 2022).

Changes at Silverstream transfer station

Transfer station & resource recovery

9.    Construction work is nearly complete for a new roundabout. As a next step, in order to reduce health and safety risks at the transfer station, a large pit used for loading out waste in the past is to be filled in. 

Weighing of light vehicles and trailers

10.  Since 1 April 2022, any utility vehicles and those with trailers weighing more than 300kg are charged based on weight, in order to more accurately reflect disposal costs for those vehicles.

11.  Note that Council’s draft Annual Plan for 2022/23 proposes to remove all existing fixed vehicle-type charges and move to charge all vehicles based on weight, but this change is subject to confirmation and would not take effect until 1 July 2022. 

Kerbside Rubbish, Recycling and Green Waste bin service

COVID impacts

12.  Kerbside collection is an essential service for our community. Officers have managed to keep disruptions to the service to a minimum during the Omicron peak by working closely with our contractors and staff. Unlike some other councils, our mitigations and business planning measures enabled us to continue collecting and processing materials with minimum impact to services. (One council in the region stopped collecting glass for over four weeks due to Covid.)

Service for non-commercial premises

13.  As per the recommendations by this Committee on 28 September 2021 (and later confirmed by Council), Council agreed to make its kerbside service available to non-commercial rateable properties such as sports clubs and churches, on an opt-in basis.

14.  The implementation of this was still subject to a contract variation with our service provider that is currently being finalised, and we aim to roll out bins where requested, by 30 June 2022.

Kerbside bin service statistics

15.  The figure below shows the amount of material collected in the eight months of the kerbside service for each service stream.

 

16.  With regard to recycling volumes (including glass and mixed recycling) and contamination rates, the figure below shows the progress so far this financial year, and how this compares to the previous service.

17.  The contamination rates for the recycling service are measured by sampling at the processing plant. Monthly contamination rate is at about 17% for the whole city. This is currently above Council’s target, which is less than 10% contamination. (Note: Due to the effects of the COVID-19 lockdown, the August 2021 data was not robust enough and is an anomaly.)

18.  In order to reduce contamination, education and behaviour change work is being planned as part of the service getting bedded-in. This includes a communications and engagement campaign in addition to the recycling ambassador (bin inspector) employed as part of our contract with Waste Management NZ, who inspects bins and their content prior to them being emptied.

19.  In addition to the existing recycling ambassador, officers are about to enlist additional recycling ambassadors to provide feedback to residents and to help us reduce contamination city-wide.

20.  As requested in the previous Committee meeting, below is a graph that shows how suburbs rank for their contamination rate based on testing of respective collection routes.

 

Note: Suburbs represented here have had at least two or more tests conducted on their routes over the past 8 months.

21.  However, officers expect to get more granular data and information on problem areas through the additional recycling ambassadors noted above. This will enable us to target education, behaviour change activity and implement the 3-strikes policy more effectively. Officers envision to start working on the streets with our additional recycling ambassadors from 16 May 2022

Climate impact and considerations

22.  The work regarding improved resource recovery and food waste directly aligns with Council’s desire to reduce emissions at Silverstream Landfill, as it could reduce the amount of organic waste disposed.

23.  Our procurement for a new landfill operations contract includes explicit requirements regarding sustainability and the reduction in carbon emissions.

Consultation

24.  Not applicable.

Legal considerations

25.  There are no legal considerations at this time.

Financial considerations

26.  The cost of contaminated recycling could be in the order of $30,000 per month (with associated negative future budget impacts) unless contamination can be reduced. 

Appendices

There are no appendices for this report.    

 

 

 

 

 

Author: Diljinder Uppal

Solid Waste Manager

 

 

 

 

 

 

Reviewed By: Jörn Scherzer

Head of Climate and Solid Waste

 

 

 

Approved By: Helen Oram

Director Environment and Sustainability

 


                                                                                       0                                                             05 May 2022

Climate Change and Sustainability Committee

21 April 2022

 

 

 

File: (22/838)

 

 

 

 

Report no: CCASC2022/2/78

 

Update on Council's climate change work

 

Purpose of report

1.    Officers provide a regular update on key climate change work in order to implement Council’s organisational carbon target, facilitate a reduction in city-wide emissions, and address climate change impacts.

Recommendation

That the Committee notes the update on various climate change work streams.

Reducing Council’s organisational carbon emissions

Facilities

2.    The heatpump at the Eastbourne Pool is in the installation stage, and final works should be completed by the end of April 2022. This will be followed by some testing of the equipment, to ensure it is ready for the next summer season.

3.    The heatpump at the new Huia Pool is now scheduled to be installed in June, and the new systems should be operational by the end of June 2022.

LED street lighting

4.    Since January 2022, there has been no change to the number of LED streetlights in Lower Hutt. 55% of the city’s streets lights are currently LED.

Council’s vehicle fleet

5.    As at 31 March 2022, Council’s vehicle fleet has an EV share of 33%. This is scheduled to increase to 42% before the end of June 2022, subject to vehicles being delivered on time.

Emissions associated with services provided by contractors

6.    While we already have carbon footprint information for a small number of contractors (for services delivered for Council), we are now moving to collect this information for all key contractors.

7.    Thus, in early April 2022, Council’s contract manager notified all contractors delivering services with a contract value of more than $250,000 per year that it would require annual reporting of carbon emissions, starting with the 2021/22 financial year. As part of this, Council is making clear its willingness to work with contractors to assist them in delivering on the new requirement, and to work with them to reduce their emissions.

8.    With regard to operating Silverstream Landfill and the associated transfer station and resource recovery operations, the procurement process is currently underway. The tender documentation is available at https://www.gets.govt.nz/HCC/ExternalTenderDetails.htm?id=25651944.

9.    Contrary to conventional procurement, where decarbonisation is just noted in the introduction but then fails to show up in the assessment criteria, or where decarbonisation is ‘hidden’ within the scope of other criteria, we have opted to have a separate decarbonisation criterion weighted at 10%, to appropriately incentivise the bidders to deliver on Council’s priority to reduce its emissions by 50% by 2030.

Reducing city-wide carbon emissions

City-wide pathway

10.  The Climate and Waste team has now employed a contractor for the Climate Action Pathway Lead role. The Lead’s role is to champion the pathway, report progress to a steering group, facilitate the steering group’s ongoing involvement in the pathway implementation, plan ongoing engagement with the community including adding new initiatives to the pathway, and keep strategic oversight of how it relates to other plans and policies.

11.  We are also in the process of setting up the new Climate Action Pathway Steering Group. All members of the previous Lead Group have been given the option of being part of the Steering Group.

Rollout of 20 DC electric vehicle charging stations across Lower Hutt

12.  Consultation with the community was carried out at the end of March 2022, see https://haveyoursay.huttcity.govt.nz/ev-chargers, regarding the establishment of EV charging stations at various locations around the city. There was strong support for the proposed locations.

13.  A report to the Traffic Subcommittee was considered on 19 April 2022, regarding the establishment of restrictions for the associated EV car parks.

14.  Beyond the two stations at the Seaview Marina (completed in December 2021), and three stations at the Koraunui Stokes Valley Community Hub (installation currently under way), the remaining stations are scheduled to be completed around October 2022 once the ordered charging equipment has been delivered from overseas.

Adapting to climate change impacts

Climate change risk assessment

15.  Council is collaborating with all other councils in the Wellington region to develop a regional risk assessment for key climate change impacts. This project will underpin the subsequent regional approach to climate change adaptation undertaken by the Wellington Region Climate Change Forum and is carried out as part of the Wellington Regional Growth Framework work programme.

16.  In early April 2022, a consortium involving BECA, NIWA and GNS Science was selected as the preferred party to deliver on the risk assessment work. It is scheduled to be completed by the end of 2022.

Climate Change impact and considerations

17.  This report responds directly to the need to reduce carbon emissions, by providing a regular update on Council’s key carbon reduction and climate change response initiatives. 

Consultation

18.  Not applicable.

19.  Legal Considerations

20.  There are no legal considerations at this time.

Financial Considerations

21.  There are no financial considerations at this time.

Appendices

There are no appendices for this report.    

 

 

 

Author: Jörn Scherzer

Head of Climate and Solid Waste

 

 

 

 

Approved By: Helen Oram

Director Environment and Sustainability

 


                                                                                       0                                                             05 May 2022

Climate Change and Sustainability Committee

14 April 2022

 

 

 

File: (22/941)

 

 

 

 

Report no: CCASC2022/2/79

 

Submission to Ministry for the Environment

 

Purpose of Report

1.    For the Committee to consider a draft submission on the Ministry for the Environment’s consultation document: ‘Te panoni i te hangarua | Transforming recycling.’

Recommendations

That the Committee:

(1)   agrees to the submission on the Ministry for the Environment’s consultation document: ‘Te panoni i te hangarua |Transforming recycling,’ attached as Appendix 1 to the report; and

(2)   agrees that, due to the submission deadline of 8 May 2022, the submission be sent by the Mayor or the Chair of the Climate Change and Sustainability Committee.

For the reasons outlined in this report.

Background

2.    On 13 March 2022, the Ministry for the Environment released its ‘Te panoni i te hangarua |Transforming recycling’ consultation document, which sets out three proposals to transform recycling in Aotearoa New Zealand. These proposals are:

a.    Container Return Scheme (CRS)

b.    Improvements to household kerbside recycling

c.     Separation of business food waste

3.    Officers propose that the Committee makes a submission on the Government’s proposals. A draft submission is available as Appendix 1 to the report.

4.    As submissions need to be received by no later than 8 May 2022 and considering that there is no Council meeting prior to this date, it is proposed that the submission be sent by the Mayor or the Chair of the Climate Change and Sustainability Committee.

Climate Change Impact and Considerations

5.    A climate change impact assessment is not required, as no new initiative or project is proposed. Instead, it is proposed that the Committee makes a submission to the Ministry for the Environment consultation, with a view to encouraging strong and clear government action on reducing waste, which can also result in emission reductions.

Consultation

6.    No consultation on these matters have been undertaken with the wider community.

Legal Considerations

7.    Not applicable.

Financial Considerations

8.    Not applicable.

Appendices

No.

Title

Page

1

Appendix 1 - Draft Submission

16

    

 

 

Author: Andred Saker

Senior Advisor Waste Minimisation

 

 

Author: Diljinder Uppal

Solid Waste Manager

 

 

Author: Jörn Scherzer

Head of Climate and Solid Waste

 

 

 

 

Approved By: Helen Oram

Director Environment and Sustainability

 


Attachment 1

Appendix 1 - Draft Submission

 



                                                                                       0                                                             05 May 2022

Climate Change and Sustainability Committee

14 April 2022

 

 

 

File: (22/943)

 

 

 

 

Report no: CCASC2022/2/80

 

Climate Change and Sustainability Committee Forward Programme 2022

 

 

 

 

Purpose of Memorandum

1.  To provide the Committee with a Forward Programme of work planned for the Committee for 2022.

 

Recommendation

That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the report.

 

Background

2.  The Terms of Reference for the Committee require the Committee to assist Council in developing, monitoring and reviewing strategies, policies, plans and functions associated with environmental and climate change activities.

3.  The Forward Programme for 2022 provides a planning tool for both members and officers to co-ordinate programmes of work for the year.  The Forward Programme is attached as Appendix 1 to the report.

Forward Programme

 

4.    The Forward Programme is a working document and is subject to change on a regular basis.

 

 

Appendices

No.

Title

Page

1

Forward Programme 2022

20

    

 

 

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Forward Programme 2022