1                  12 April 2022



            Poari Hapori o Ōkiwinui | Eastbourne Community Board


Minutes of a meeting held via Zoom on

 Tuesday 12 April 2022 commencing at 7.15pm




Ms V Horrocks (Chair)

Mr M Gibbons

(via audio-visual link)

Ms B Moss

Mr B Spedding


Mr F Vickers (Deputy Chair)


Deputy Mayor T Lewis



APOLOGIES:                   Ms B Moss


IN ATTENDANCE:          Mr J Kingsbury, Head of Traffic

(via audio-visual link)       Ms K Kelly, Head of Parks and Reserves
Mr B Hu, Traffic Engineering  Manager
Mr R Soni, Traffic Engineer
Ms J Randall, Democracy Advisor






Deputy Mayor Lewis led an opening karakia.


1.       APOLOGIES

Resolved: (Ms Horrocks/Mr Vickers)                                  Minute No. ECB 22201

“That the apology received from Ms B Moss be accepted and leave of absence be granted.”


There was no public comment.



There were no conflict of interest declarations.

4.       Minutes

Resolved: (Ms Horrocks/Mr Vickers)                                                                                                 Minute No. ECB 22202

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 8 February 2022, be confirmed as a true and correct record.”



Chair's Report (22/651)

Report No. ECB2022/2/56 by the Chair


The Chair elaborated on the report and provided the following updates:

·         An application to consent a new development at 15 Puriri Street would allow an area of public land on the berm to be fenced for the private use of the home owners. At this stage Council had advised the designer to revise the placement of their outdoor living space to within the property boundary. The application was on hold.

·         Wellesley College had abandoned its previous proposal to astro-turf six tennis courts and was keen to reach an agreement with Council on the shared use of the three courts closest to the school. The courts were in a dilapidated condition but once a lease was signed with Council, Wellesley College would commence restoring them. Council would be asked to assist with fencing costs. The new lease would last for 18 years. The Board had written to Council seeking urgency on the lease agreement so that restoration work on the courts could commence as soon as possible.

The Chair agreed to contact the Returned Services Association for confirmation that ANZAC services would not be taking place in Eastbourne this year.


Resolved: (Ms Horrocks/Mr Spedding)                               Minute No. ECB 22203

“That the Board notes and receives the report.”



Democracy Advisor's Report (22/591)

Report No. ECB2022/2/57 by the Democracy Advisor


The Chair elaborated on the report. She noted the Board would be taking an active interest in the Lower Hutt Climate Action Pathway.

The Head of Transport advised officers would prioritise and begin to address the issues highlighted in the Eastbourne Walkaround document later in April 2022.

Mr Vickers commented on the response from Council’s Director Strategy and Engagement to the Board’s request for information on the progress of a cat bylaw. He noted other local authorities had already introduced cat bylaws. He highlighted Palmerston North City Council had needed only 28 person hours to manage its cat bylaw in the 2019/20 year. He did not expect this would extrapolate to more than 40 hours for a council the size of Lower Hutt. He added the work of managing cats under a bylaw was generally taken care of by volunteer organisations but a bylaw needed to be in place so they could do this.

Deputy Mayor Lewis suggested the issue could be put forward as a remit to the Local Government New Zealand Annual General Meeting 2022.

The Chair agreed the issue should be followed up with Council.


Resolved: (Ms Horrocks/Mr Gibbons)                                 Minute No. ECB 22204

“That the Board:


(1)     receives the report;


(2)     notes the Kaupapa Here Tapanga - Naming Policy 2022-2027 attached as Appendix 2 to the report; and

(3)     notes the amendment to the Community Boards - Functions and Delegations as approved by Council on 23 March 2022 attached as Appendix 3 to the report.”



The Eastbournes - youth category (22/810)

Report No. ECB2022/2/66 by the Democracy Advisor


Resolved: (Ms Horrocks/Mr Spedding)                               Minute No. ECB 22205

“That the Board:


(1)   receives and notes the report;


(2)   agrees to include a youth category as part of the ‘Eastbournes’;


(3)   agrees the youth category will be open to anyone from Eastbourne under the age of 20; and


(4)   notes that apart from the addition of a youth category the means of choosing recipients will not change.”

8.       Information Items


Verbal update on Eastern Bays speed review (22/662)

A verbal update from Council’s Traffic Engineering Manager


The Traffic Engineering Manager elaborated on the report. He advised Council’s communications team was creating a public consultation strategy for the Eastern Bays speed review. He further advised consultation on the speed review would commence in May 2022. He confirmed the consultation strategy would be discussed with the Board prior to public consultation.

The Head of Transport highlighted that Days Bay would not be included as part of the Eastern Bays speed review and would be part of a later review that included Tupua Horo Nuku.



Verbal update on Tupua Horo Nuku | Eastern Bays Shared Path (22/678)


Mr Michael Siazon, Principal Transport Planner, Waka Kotahi was in attendance for the item.

The Head of Transport provided the following responses to questions received on Tupua Horo Nuku (the path) from public feedback:

·         Either steps or balustrades would be required on the path where there was a drop of more than one metre. Steps would be used as the first option where possible.

·         A buffer between car doors and the path would be created by extending the width of the path.

·         Beach access via ramps at Sunshine Bay would not be possible due to the extent this would encroach on the marine environment.

·        Street furniture such as seats and bike stands had been included in the plans and had been designed to avoid obstruction along the path. No rubbish bins were to be included in the plans. There were no drinking fountains in the plans for the first two bays but there was access to potable water in Days Bay.

·        Landings were not being designed as spaces for pedestrian traffic, but the surface would be constructed to prevent slipping if walked on.

·        There would be a focus on interpreting the Tupua Horo Nuku story rather than incorporating any Māori or European histories on the path. The Board could look at incorporating historical signage or features but this was outside the scope of the Tupua Horo Nuku project.

·        It would be challenging to provide seating for fisher-people at Sunshine Bay due to the rock development being replaced by a curved sea wall. Instead, seating would be located near the petrol station. 

·        Designers were aware of penguin nesting havens and would ensure these sites were not impacted during work on the path.

In response to a question from a member, the Traffic Engineering Manager advised the current preferred plan was for the path through Days Bay to be on the sea front side of the road. He highlighted other options would be reviewed before a final decision was made.

In response to a question from a member, the Principal Transport Planner, Waka Kotahi advised the placement of a crossing near Sunshine Bay had been carefully assessed by the designers to ensure sight lines were satisfactory. He agreed to further discuss the placement of the crossing with Board members.

In response to a question from a member, the Head of Transport advised work on construction of the path was commencing soon. He said concrete blocks for the sea wall next to the path would be assembled from June 2022 and would be installed in August 2022.


Eastbourne Community Centre Carpark - Update (22/688)

Memorandum dated 23 March 2022 by the Traffic Engineering Manager


The Traffic Engineering Manager presented an updated design for the Eastbourne Community Centre carpark.

In response to questions from members, the Traffic Engineering Manager agreed to move the location of accessibility car parks in the proposed design to a site close to the entrance of the community centre. He advised the bike stands had been relocated in the design to near the entrance of the community centre.

In response to a question from a member, the Traffic Engineering Manager agreed to widen the pathway along the sea front by a metre so that it would match the width of Tupua Horo Nuku. He advised Council would seek public feedback on the design before it was finalised.

The Board agreed to publicise the consultation to ensure local residents had the opportunity to provide feedback on the design.


Resolved: (Ms Horrocks/Mr Gibbons)                       Minute No. ECB 22206

“That the Board:


(1)        notes and receives the memorandum; and


(2)        agrees to consult the Eastbourne community on the proposed design for a shared path beside the Eastbourne community centre. “



Maire Street Shared Path - Update 2 (22/690)

Memorandum dated 23 March 2022 by the Traffic Engineering Manager


The Traffic Engineering Manager presented an updated design for the Maire Street Shared Path. He agreed to provide the Board with photo images of the Maire Street Shared Path.  He highlighted that the images would show options of concrete separators, flexible traffic separators, wooden separators and wooden planters.  This would enable the Board to discuss the options with residents in Maire Street. 


Resolved: (Ms Horrocks/Mr Vickers)                                                                                           Minute No. ECB 22207

“That the Board:


(1)        notes and receives the memorandum; and


(2)        agrees to consult with affected residents on their preferred options for a divider between users of the Maire Street Shared Path and the car park.”



Williams Park update (22/708)

Memorandum dated 24 March 2022 by the Head of Parks and Reserves


The Head of Parks and Reserves elaborated on the memorandum. She advised she was currently waiting on engineering advice for the site. She added once the constraints of the site were known, she would ask the Board to gather feedback from residents on its proposed re-development.

9.       Reports from representatives on local organisations


Report back from representatives on local organisations (22/652)

Report No. ECB2022/2/58 by the Democracy Advisor


a)       Okiwi and Eastbourne and Bays Trust

       Mr Gibbons advised the date for the next meeting of the Trust was still to be set.

b)      Eastbourne Youth Workers Trust

Mr Spedding advised the group was still active and had expressed interest in the possible development of a bike skills area at Burdan's Gate

c)       Community Emergency Response Group

       The Chair advised Council was planning to renew and upgrade the blue tsunami lines in Eastbourne after the Easter break. She said following community concerns, the Eastbourne Wellington Region Emergency Management Office contact, Ms Nickola Loodin, had agreed to check whether the community water tanks at Muritai School and Wellesley College were being maintained and re-filled as required. Ms Loodin would also contact Wellesley College to discuss its role as a community hub in emergencies.

e)    Vibrant Village

Mr Gibbons noted that Council’s Parks and Reserves team had limited ability to assist with projects until an Assets Manager was appointed.

The Head of Parks and Reserves advised she was looking into the value of the historic police cell, to establish how much merit it had for restoration and placement at the Rona Bay entrance.

f)     MIRO

Mr Vickers reported the MacKenzie Road steps were due to be completed by 22 April 2022 depending on the weather. He advised a SCAT report from the Northern Forest estimated there were around 60 deer in the area. He added hunters were currently working there. He said two more feral cats had been caught at the Pencarrow Lakes.


There were no questions.


The Chair concluded the meeting with a poem from the book ‘Big Weather’ by Robyn Hyde.


There being no further business the Chair declared the meeting closed at 8.24 pm.






V Horrocks






CONFIRMED as a true and correct record

Dated this 21st day of June 2022