1                                                 27 April 2022

HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Minutes of a meeting held via Zoom on

 Wednesday 27 April 2022 commencing at 2.00pm

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

(via audio visual link)

Cr G Barratt

Cr J Briggs

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr A Mitchell

 

Cr N Shaw (Deputy Chair)

Cr L Sutton

 

APOLOGIES:                  Cr S Rasheed

 

NON ATTENDANCE:    Cr K Brown[1], Cr C Milne

 

IN ATTENDANCE:        Ms A Blackshaw, Director Neighbourhoods and Communities

(via audio visual link)       Ms M Laban, Head of Connected Communities

Ms K Crandle, Head of Parks and Reserves (part meeting)

Mr A Quinn, Project Manager (Naenae)

Mr S Chan, Programmes and Innovations Manager

Mr B Hu, Traffic Engineering Manager (part meeting)

Ms K Glanville, Senior Democracy Advisor

Ms A Doornebosch, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

 

1.       Opening formalities - Karakia Timatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.

APOLOGIES

 

Resolved:  (Deputy Mayor Lewis/Cr Dyer)                             Minute No. CCCCC 22201

 

"That the apology received from Cr Rasheed be accepted and leave of absence be granted."

Mayor Barry left the meeting at 2.05pm and rejoined the meeting at 2.23pm.

 

 

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

4.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflict of interest declarations.

PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4 the Chair accorded precedence of business to item 7 b) Communities of Interest Update.

This item is recorded in the order in which it is listed on the order paper.

5.

Recommendation to Te Kaunihera o Te Awa Kairangi |Council - 24 May 2022 - Local Community Projects Fund (22/862)

 

Speaking under public comment, Mr David Gillespie representing the Northern Community Funding Panel (the Panel) noted the concept of the Community Projects Fund was excellent but said there were ongoing challenges around the process.  He stated there were opportunities for Panel members to have more cohesive engagement with officers to understand the timeline and process.  He highlighted that he had discussed the officer’s report with Panel members who were supportive of the extension to 31 March 2023.  He said the Panel members were also supportive of the provision to provide unspent funding to community groups.  He stated that Panel members would gratefully decline this offer at this time. He stated the Panel considered they had enough projects on hand to spend available funding.  He noted if other Panels chose to grant unspent funds to other community groups the Panel would support this. 

 

In response to questions from members, Mr Gillespie said if officers were not able to deliver planned projects, then he would support the allocation of funds.  He noted that allocations of funds were to the painted murals by local artists in the Taita Shopping Centre and the Stokes Valley entrance sign design and artwork by local artist Sue Lawson. He further noted he supported the funding of two smaller projects for a bench seat in the new hilltop walking track and the distribution of defibrillators in the community. He considered there may be opportunity for Council to use media to promote these projects.

  

The Director Neighbourhoods and Communities elaborated on the report.  She spoke to the Parks and Reserves Workplan attached as pages 10 to 11 of the minutes.  She highlighted that ongoing resource issues as a result of COVID was having a significant impact on the ability to deliver a number of projects, an impact on facilities as well as work plans.  She said over the past few months officers had prioritised projects with a focus on health and safety and strategic priorities.  She added that some projects had been deferred to 2023.  She advised the Panels were initiated to enable communities to identify and fund assets that fell outside of the Annual Plan process.  She noted this reflected how Council wanted to work with communities by providing them with more opportunities for participation and decision making.   She agreed that the way the Panels were set up could be enhanced and noted officers had met with the Panels’ Chairs to discuss potential solutions.  She highlighted officer resources needed to be considered when scoping and managing the delivery of projects.  She noted officers wanted to enable the differing approaches each Panel was pursuing. She said the proposed process was a pragmatic solution to the current situation to deliver funds to the community in this triennium for the purpose it was intended.  She said that for projects that could not be delivered, this funding would then be put to the most appropriate use in the community.  She said if Council agreed to the recommendations, officers would meet with Panel Chairs individually to work through which option to adopt and what projects they wanted to prioritise.

 

 

 

In response to questions from members the Director, Neighbourhoods and Communities advised for projects that were not expected to meet the March 2023 extension, the intent was to change the criteria for Panels to pass the funds onto community groups to deliver the funding in this triennium.  She said Panels could opt to tag this funding to a contestable round or to a future workstream.  She said that once the decision had been made by Council, officers would meet with the Panels’ Chairs in June 2022 to discuss how they would like to approach the process and set their priorities.  She noted that there would still be ongoing resourcing issues.  She said that Panel members would determine where any unspent funding on projects in their jurisdiction would be distributed. 

In response to a question from a member, the Director Neighbourhoods and Communities suggested that the Committee consider asking officers to continue to work with the current Community Funding Panels to confirm and deliver as many of the proposed projects as possible and to agree that any remaining 2019-2022 funds may be carried over to future Community Funding Panels

The Chair foreshadowed her intention to move an additional recommendation extending thanks to the Community Funding Panels for their work to date.

 

ReCOMMENDED:  (Deputy Mayor Lewis/Cr Edwards)             Minute No. CCCCC 22202

 

“That the Committee recommends that Council:

(1)    agrees to extend the term of the current Community Funding Panels until
31 March 2023, for the purpose of decision-making on the Local Community Projects Fund;

(2)    agrees to change the criteria for the Local Community Projects Fund to enable an alternate method of distribution in this triennium;

(3)     asks officers to continue to work with the current Community Funding Panels to confirm and deliver as many of the proposed projects as possible;

(4)      agrees that any remaining 2019-2022 funds may be carried over to the future Community Funding Panels; and

(5)         extends its thanks to the Community Funding Panels for their work to date.”

 

For the reason that this will enable more of The Fund to be allocated by Community Funding Panels for its intended purpose.

 

6.

Director's Report - Neighbourhoods and Communities (22/873)

Report No. CCCCC2022/2/74 by the Director Neighbourhoods and Communities

 

Cr Dyer left the meeting at 2.28pm and rejoined the meeting at 2.30pm.

The Director Neighbourhoods and Communities elaborated on the report.   She noted the continuing impacts on facilities as the result of COVID and how this might be managed into the future. She highlighted the progress being made within Council’s Neighbourhoods and Communities team on the new approach to enable communities to build capability around community development.  She said it was expected that 30 officers would be trained in this way of working by the end of the financial year who would be practitioners of community led development. 

In response to questions from members, the Director Neighbourhoods and Communities advised that the improvements to Naenae Library were maintenance improvements to address health and safety requirements.   She noted this site had been discussed as part of the Naenae Spatial Plan as a potential site for housing development.  She said officers would report back on the costs of the improvements to Naenae Library.  She said that a lot of running costs for pools were fixed costs and this had not changed over the COVID lockdown periods.  She advised revenue was down within pools as a result of no swimming lessons taking place. She said learn to swim and water safety programmes were growing in numbers as a result of the new Orange COVID traffic light setting.  She advised pools would revert to normal opening hours at the end of the school holidays.  She said she would ask officers to follow up marketing of the Libby library app to provide online access to library catalogues and services.

In response to a question from a member, the Head of Parks and Reserves advised officers were awaiting engineering advice to price the project to fix retaining devices in Taita Cemetery.   She said this work was expected to commence in January 2023.

 

Resolved: (Deputy Mayor Lewis/Cr Hislop)                        Minute No. CCCCC 22203

 

“That the report be received and noted.”

 

 

 

 

 

 

 

7.          7.

a)

Information Items

City Safety Update (22/811)

Memorandum dated 31 March 2022 by the Community Advisor Funding and Community Contracts

 

Cr Shaw left the meeting at 2.35pm and rejoined the meeting at 2.37pm.

The Head of Connected Communities elaborated on the report.  She noted in November 2021 officers provided a briefing to Councillors on city safety and undertook to provide six monthly updates.   She highlighted the mahi Council’s City Safety Team had been providing in recent months and the increase in vehicle licence plate thefts and the combined response from agencies to address this.

In response to questions from members, the Head of Connected Communities advised officers would follow up how community groups could assist with initiatives to prevent licence plate thefts.  She said officers would report back to members on the day and night audits relating to Naenae antisocial activity. She said officers were expecting to start formalising a contract for the Lower Hutt Neighbourhood Support Co-ordinator soon.

In response to questions from members, the Traffic Engineering Manager advised officers would involve the community major Waka Kotahi projects being developed in Lower Hutt.  He said stakeholder meetings and workshops through the development of those projects would be conducted as well as public consultation.   He noted work had commenced on illegal street racer issues in the Cornish Street area and officers would continue to work with Waka Kotahi to identify a long term solution.   He advised officers would be happy to accept feedback from members on the Wainuiomata street calming initiatives being developed.  He noted that the feedback would be considered as part of the overall design.

 

Resolved:   (Deputy Mayor Lewis/Cr Shaw)             Minute No. CCCCC 22204  

 

“That the Committee notes the contents of the memorandum.”

 

b)

Communities of Interest Update (22/601)

Memorandum dated 25 March 2022 by the Community Advisor Funding and Community Contracts

 

Ms J Sipeli, Executive Director and Mr M Sua, Covid Response Project Lead from Naku Enei Tamariki (NET) were in attendance for the item.

 

The Head of Connected Communities elaborated on the report.   She noted Council’s Communities of Interest portfolio sat within the Programmes and Innovation team.  She introduced the new Progammes and Innovation Manager,

 

 

Mr Samuel Chan.   She also noted the report included information on local intelligence and the appointments of community facilitators. 

Ms Sipeli provided an update on how NET was engaging with the community under the Community Emergency Resilience Fund.   She noted over the last eight months the short term goal had been to train 75 Pacific non-clinical community leaders in the Hutt Valley so they were pandemic response ready.  She said NET had completed one of three workshops which 25 Pacific leaders had attended. She stated that two of those members had now established community COVID action groups within their communities.  She highlighted the medium term goal was to be part of the food distribution hub.  She said the long term vision was to establish Pasifika community leaders or a response centre to respond to any future disaster occurring in the Hutt Valley.  She said the most significant issue for Pasifika families in relation to COVID was their hesitancy to come forward to ask for assistance.   She highlighted that the trusted faces, trusted places were the best type of engagement in these instances rather than using formal channels.  She noted ongoing challenges facing Pasifika families in relation to current price increases in food and power and the loss of jobs as the result of COVID lockdowns.

In response to questions from members, Ms Sipeli noted the food distribution hub was connected to the Kai Collective.  She said the current COVID vaccination rate for Pasifika children was approximately 60%.  She noted however they were still locating families who had not received their first COVID vaccination.  She said the major cause of lack of access to the internet for Pasifika households was the lack of access and affordability of devices.  She said NET had put in place discretionary funding to allow Pasifika families access to mobile devices for children and were working with school principals and their IT support staff to load data and donate these devices to learners.

Mr Michael Sua provided an update on the COVID Pasifika resilience workshops faciliated from the Pasifika Hub in Lower Hutt.   He noted these workshops had a Pacific focus and were in collaboration with the Wellington Region Emergency Management Office.  

In response to a question from a member, the Head of Connection Communities said she would follow up the statistics of Pasifika households without access to the internet. 

 

 

Resolved:   (Deputy Mayor Lewis/Cr Dyer)              Minute No. CCCCC 22205

 

“That the Committee receives and notes the information.”

 

 

c)

Naenae projects - progress update (22/861)

Memorandum dated 14 April 2022 by the Project Manager (Naenae)

 

The Project Manager (Naenae) elaborated on the report.   He noted construction of the Naenae Pool and Fitness Centre was expected to commence in July 2022.   He highlighted the work being completed by the Naenae Advisory Group in relation to the development of the old Naenae Post Office into a new community facility.

Cr Mitchell elaborated on the community facility images.  He noted the building had heritage protection and that the Naenae Advisory Group had been working with a heritage architect.  He highlighted three co-working spaces which were interchangeable and could be shared.  He explained a kitchen, meeting rooms and bathroom areas would also be developed within the plan.

In response to questions from members, the Project Manager (Naenae) said the total capacity of the community facility would likely be 100+.  He provided a further Concept Design of the community facility attached as page 12 to the minutes.  He noted a fire evacuation scheme would be developed in line with the maximum capacity of the facility.  He said the concept drawings would be amended to reflect the true capacity size.  

Mayor Barry thanked officers and the community representatives for the work completed to date on this project.  He said the new facility and the journey to restore the old Post Office building would be highly valued by the local community.

 

Resolved:   (Deputy Mayor Lewis/Cr Shaw)             Minute No. CCCCC 22206

 

“That the Committee receives and notes the memorandum.”

 

d)

Communities Committee Forward Programme 2022 (22/664)

Report No. CCCCC2022/2/69 by the Democracy Advisor

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)               Minute No. CCCCC 22207

 

“That the Communities Committee Forward Programme 2022 be received and noted.”

 

 

8.       QUESTIONS

          There were no questions.

9.

Closing formalities - Karakia Whakamutunga

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

 

There being no further business the Chair declared the meeting closed at 3.55pm.

 

 

 

 

 

 

T Lewis

CHAIR

 

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 24th day of May 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



[1] An apology from Cr Brown was received.