HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

KOMITI HAPORI │

Communities Committee

 

 

19 April 2022

 

 

Order Paper for the meeting to be held via Zoom

(the meeting will be livestreamed on Council’s Facebook page) on:

 

 

 

 

Wednesday 27 April 2022 commencing at 2.00pm

Members of the public wishing to speak to items on the agenda are asked to contact: democraticservicesteam@huttcity.govt.nz

 

 

 

Membership

 

 

Deputy Mayor T Lewis (Chair)

Mayor C Barry

Cr G Barratt

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw (Deputy Chair)

Cr L Sutton

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 

 


HuttCity_TeAwaKairangi_SCREEN_MEDRES

COMMUNITIES COMMITTEE
Membership:	13
Meeting Cycle:	Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council

 

OVERVIEW:

This Committee assists Council to ensure healthy, vibrant and resilient communities through development and management of relevant plans, strategies and functions.

The Committee is aligned with the Neighbourhoods & Communities Directorate.

Its areas of focus are:

§   Urban design and spatial planning

§   Major Neighbourhoods & Communities projects (e.g. Naenae Pool)

§   Arts and culture

§   Parks and reserves

§   Sport and recreation

§   Community funding

§   Community development

§   Community facilities and services

§   Community safety

§   Emergency management

PURPOSE:

To develop, implement, monitor and review strategies, policies, plans and functions associated with community, social and cultural activities. This includes making the city a desirable, safe and attractive place, providing facilities and recreational opportunities that support quality living and healthy lifestyles, and supporting the cultural wellbeing of residents.

DELEGATIONS FOR THE COMMITTEES AREAS OF FOCUS:

§  All powers necessary to perform the Committee’s responsibilities including the activities outlined below.

§  Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.

§  Implement, monitor and review strategies and policies.

§  Oversee the implementation of major projects provided for in the LTP or Annual Plan.

§  Oversee budgetary decisions provided for in the LTP or Annual Plan.

§  Oversee the development and implementation of plans and functions associated with community, social and cultural activities.

§  Maintain an overview of work programmes carried out by the Council’s Neighbourhoods & Communities Directorate.

§  Advocate in conjunction with relevant community organisations on matters related to the health and social/cultural wellbeing of communities.

§  Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.

§  Approve and oversee monitoring around Community Funding Strategy grants.

§  Matters arising from the activities of Community Houses, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

§  Conduct any consultation processes required on issues before the Committee.

§  Approval and forwarding of submissions.

§  Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

§  The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.

§  If a policy or project relates primarily to the responsibilities of the Communities Committee, but aspects require additional decisions by the Infrastructure & Regulatory Committee and/or Climate Change & Sustainability Committee, then the Communities Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.

Additional Parks and Reserves Delegations:

§  Adopt, and agree amendments to, open space or reserve management plans.

§  Make any decisions under open space or reserve management plans that are not otherwise delegated.

§  Grant leases, licences, rights of way and easements in terms of Council policy for Council owned properties that are either open space under the District Plan or reserve under the Reserves Act 1977. This delegation, except the granting of leases and licences to Council owned community houses/centres in the Harbour and Wainuiomata Wards, is sub-delegated to the community boards in those areas.

§  Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas, except where the sites have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

§  Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

 

    


HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Meeting to be held via Zoom on

 Wednesday 27 April 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

 

1.       Opening formalities - Karakia Timatanga (22/893)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have     

5.       Recommendation to Te Kaunihera o Te Awa Kairangi| Council - 24 MAY 2022

Local Community Projects Fund (22/862)

Report No. CCCCC2022/2/73 by the Community Advisor Funding and Community Contracts    7

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

 

6.       Director's Report - Neighbourhoods and Communities (22/873)

Report No. CCCCC2022/2/74 by the Director Neighbourhoods and Communities 13

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

7.       Information Items

a)      City Safety Update (22/811)

Memorandum dated 31 March 2022 by the Community Advisor Funding and Community Contracts                                                                                                       25

Chair’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”

 

b)      Communities of Interest Update (22/601)

Memorandum dated 25 March 2022 by the Community Advisor Funding and Community Contracts                                                                                                       32

Chair’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”

 

c)       Naenae projects - progress update (22/861)

Memorandum dated 14 April 2022 by the Project Manager (Naenae)         48

Chair’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”

 

d)      Communities Committee Forward Programme 2022 (22/664)

Report No. CCCCC2022/2/69 by the Democracy Advisor                         66

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

8.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

9.       Closing formalities - Karakia Whakamutunga (22/897)

Unuhia!

Unuhia!

Unuhia i te uru-tapu-nui

Kia wātea, kia māmā

Te ngākau, te tinana, te wairua i te ara takatū

Koia rā e Rongo whakairihia ake ki runga

Kia wātea, kia wātea!

Ae rā, kua wātea!

Hau, pai mārire.

Release us from the supreme sacredness of our tasks

To be clear and free
in heart, body and soul in our continuing journey

Oh Rongo, raise these words up high

so that we be cleansed and be free,

Yes indeed, we are free!

Good and peaceful

 

 

 

Annie Doornebosch

Democracy Advisor

 

 


                                                                                       7                                                           27 April 2022

Communities Committee

14 April 2022

 

 

 

File: (22/862)

 

 

 

 

Report no: CCCCC2022/2/73

 

Local Community Projects Fund

 

Purpose of Report

1.       To seek the Committee’s support to seek Council agreement to extend the term of Community Funding Panels and amend the criteria for the unallocated Local Community Projects Fund (“The Fund”).  

Recommendations

That the Committee recommends that Council:

(1)     agrees to extend the term of the current Community Funding Panels until 30 March 2023, for the purpose of decision-making on the Local Community Projects Fund; and

(2)     agrees to change the criteria for the Local Community Projects Fund to enable an alternate method of distribution in this triennium.

For the reason that this will enable more of The Fund to be allocated by Community Funding Panels for its intended purpose.

 

Background

2.       Community Funding Panels operate as funding mechanisms and were first piloted in the last triennium. New panels were appointed for the current triennium on 25 August 2020 and this is their last financial year of operation.  A decision on whether panels will be retained in the next triennium will be made once a new Council is in place later this year.

3.       There are four Community Funding Panels across the city (Eastern, Central, Western and Northern) and they are fully funded from rates.

4.       The panels are funded $625k this triennium which covers the below funds, koha to members and administration costs. The panels have the delegation to approve two funds as follows:

 

 

a.    Community Engagement Fund ($48,850 per annum) split between the three Community Boards and four Community Panels on per head of population basis. This is a contestable fund and therefore applications are open to community organisations to apply. Funding decisions are made at a formal meeting of the Panel/Board; and

b.    Local Community Projects (LCP) Fund ($114K per triennium) and only applies to the Community Funding Panels.  This is a non-contestable fund.  Any funding decisions need to be made at a formal meeting of the Community Funding Panel.

5.       All potential projects need to have a checklist completed by the relevant Council division where the proposed asset would eventually belong to/be maintained to ensure strategic alignment and future affordability.  Once this has been completed, officers then make a recommendation to CLT to endorse, once the Panel has formally agreed to supporting the project, the project is added to the work programme of that Council division to manage.

6.       Council’s Parks and Reserves team plays a key role in the LCP Fund process in terms of investigating and providing advice on potential assets/projects and then delivery of approved projects.  It has been challenging at times to prioritise this against other Council projects.  Additionally, some panels spend more time developing ideas for projects, and they are only put forward late in the triennium, leaving limited time to deliver.

7.       Currently our Parks and Reserves team is facing particular challenges relating to resource and the impacts of COVID, and as such they have needed to prioritise their work programme.

8.       The panel Chairs were advised in early February 2022 that no new projects would be assessed by officers until the situation with the Omicron outbreak improved and The Fund was effectively put on hold.

9.       The Chairs have raised concerns about this delay given it is only seven months until the end of the triennium, and officers have met with them to discuss possible solutions.

Discussion

 

10.     Of the Fund triennium budget of $625k, there are currently unallocated funds totalling $438k. Officers and panel Chairs met in March 2022 to discuss possible ways to manage the Fund through to October 2022 (when the panels will be deemed to be discharged) to ensure they can meet their intended purpose.

11.     Whilst the Chairs expressed disappointment, they were united in the view that remaining funds should, if possible, be allocated for their intended purpose.

 

12.     The current guidelines and criteria for The Fund can be found on the Council website: https://www.huttcity.govt.nz/people-and-communities/community-funding/local-community-projects-fund

13.     The following changes for this triennium are proposed (and supported by the panel Chairs):

Extending the term of panels

14.     The Local Government Act states (clause 30(7) of Schedule 7) that ‘committees, subcommittee, or other subordinate decision-making body is, unless the local authority resolves otherwise, deemed to be discharged on the coming into office of the members of the local authority elected or appointed at, or following, the triennial general election of members next after the appointment of the committee, subcommittee, or other subordinate decision-making body.’

15.     Officers recommend that Council resolves to extend the term of the current Community Funding Panels until 31 March 2023, for the purpose of decision-making on the Fund (only). That would enable more projects to be progressed and/or delivered. At that point in time, projects that have been approved by CLT but have not yet been delivered, will remain on the work programme and be delivered in future years.

16.     This extension should not prohibit, or overlap with, the possible establishment of new panels for the 2022-2025 triennium, and the existing panels would not be involved in decisions on the Community Engagement Fund for 2022/23. There would be no additional honorarium paid to panel members as this has not been budgeted for.

Additional method for distribution of funds

17.     Officers recommend that an additional method of distribution be approved so that panels have the option to distribute funds during this triennium to a community group (Charitable Trusts including Marae, Churches, Sports groups and Schools within the relevant wards) through a one-off contestable fund. Applications would need to align with the following revised criteria:

o   Aligns with the strategic direction of Council, for example supporting Council’s efforts to be carbon neutral by 2040;

o   New community assets must directly benefit the following wards: Eastern, Central, Northern and Western.  These assets could include, but are not limited to computers, gardening equipment, support vehicles, kitchen equipment, AED’s, school playground;

o   New community assets must not require Council support to be delivered (ie: cannot be on reserve land or road reserve);

 

o   This funding is a one-off grant and any future maintenance would be the responsibly of the community group/school.

18.     Decisions would be made by Community Funding Panels and approval of spending must be by resolution of the panels at a formal meeting (this has not changed).

19.     Accountability reports will need to be completed at the end of each project.

20.     The funds would be managed by the Community Funding Advisor who would work with the panels to allocate their funding.

21.     On 31 March 2023, panels would be asked to tag any remaining unallocated funds for future expenditure to a specific existing Council work stream, for example improved track signage across the Western Hills.

Options

 

22.     Agree to the proposed approach and seek a resolution from Council to extend the term of Community Funding Panels to 31 March 2023 and amend the criteria for the unallocated Local Community Projects Fund;

OR

 

23.     Not agree, and direct officers to continue to work with Community Funding Panels to deliver as much of the work programme as possible, accepting there will be unexpended funds, which could be tagged to future workstreams or taken as savings.

24.     Note that officers do not propose tagging unexpended funds to specific projects which have not yet been approved, as the cost and feasibility have yet to be determined.  Officers propose tagging unexpended funds to broad existing workstreams only.  However, where possible, proposed projects will be investigated in the future and, if feasible and affordable, delivered.

Climate Change Impact and Considerations

19.     There are no climate change implications to be considered.  However, any asset funded through this new contestable fund must support Council’s Climate Change Action Plan.

Consultation

 

20.     A meeting was held with officers and Community Funding Panel Chairs in March 2022, to discuss possible ways to manage the LCP fund through to October 2022 to ensure they can meet their intended purpose.

21.     Council’s Chief Legal Officer has confirmed that any change to the criteria will require a resolution from Council.

 

22.     The Finance Business Partner has provided input regarding financial aspects and options.

23.     This approach has been endorsed by Council’s Corporate Leadership Team.

Risks

 

24.     The preference of the Community Funding Panel Chairs was for the remaining funds to be expended for their intended purpose. If this does not happen, there could be reputational risk for Council.

25.     There is a risk that where projects have been proposed, but not approved, there is an expectation from panel members and community that these will be delivered in future years, when they may prove not feasible or unaffordable. This would be mitigated by clear communications.

Financial Considerations

 

26.     There will be no change to Council’s financial position as this report proposes methods of spending the LCP Fund, with no change to the balance of the funding available.

27.     The current funding was carried over from the 2020/21 financial year when the triennium began and represents additional capital spend on top of the LTP position. Funding may again be carried over from 2021/22 to 2022/23.

28.     Of the triennium budget of $625K, there are unallocated funds totalling $438K made up of each Community Panel’s currently unspent budget. Only the unallocated funds have the option to become a contestable fund as follows:

a.         Central Panel $209k

b.         Eastern Panel $114k

c.         Northern Panel $71k

d.         Western Panel $44k

29.     The LCP Fund is a capital fund. Due to this, applications are assessed to ensure their funding is consistent with capital expenditure guidelines.

30.     No additional honorarium is proposed for the extension of the term of the panels.

Legal implications

 

31.     A Council resolution is required to change the criteria of this fund and extend the term of the panels.

 

 

Health, Safety and Security implications

 

32.     These will be considered when appropriate, through application assessment process.

Communication and Engagement

 

33.     Funding decisions will be provided to the Communications and Engagement team for them to share with the wider community.

Appendices

There are no appendices for this report.   

 

 

 

 

 

Author: Debbie Hunter

Community Advisor Funding and Community Contracts

 

 

 

 

 

 

Reviewed By: Melanie Laban

Head of Connected Communities

 

 

 

Reviewed By: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

 

Approved By: Jo Miller

Chief Executive


                                                                                       1                                                           27 April 2022

Communities Committee

14 April 2022

 

 

 

File: (22/873)

 

 

 

 

Report no: CCCCC2022/2/74

 

Director's Report - Neighbourhoods and Communities

 

Purpose of Report

1.    To update the Committee on work across the Neighbourhoods and Communities team.

Recommendation

That the report be received and noted.

 

Highlights and overview

2.    Recently we were pleased to announce the appointment of our new Head of Neighbourhood Hubs and Library Services to complete our Neighbourhoods and Communities leadership team.

3.    She is Joann Ransom, a highly experienced manager with public and private sector experience and a background in libraries, community facilities and community development.

4.    Jo has a background in libraries and was the Chief Executive of the Te Horowhenua Trust for six years, where she oversaw the development and then running of Te Takeretanga o Kura-hau-pō, Horowhenua's community centre, library and i-site. She will start with us on Monday 2 May 2022.

5.    COVID continues to provide daily challenges for the team. However through good business continuity planning and the agility and goodwill of our staff we have been able to minimise facility closures so far. Staff have been flexible to move to other sites and shifts where needed, sometimes at short notice. Some have also taken on additional tasks to help out when needed, including responding to requests from our partners in the Kai Collective to deliver kai to residents isolating at home. The Director of the Dowse was also called in for some heavy lifting and hammering to ensure their latest exhibitions could be installed.

 

6.    The wellbeing of staff over this time continues to be a focus, especially with the lifting of vaccine pass requirements and the shift to orange traffic light settings. 

7.    While we are still dealing with the daily impacts, we are also turning our minds to the future. As you will see later in this report, attendance at our facilities and use of some services are down significantly, as is revenue (forecast to be $1.64M down by the end of the financial year) so we need to consider how we best support the community to recover, adapt and become more resilient to future events.

8.    We are continuing work to implement our new Neighbourhoods and Communities approach including delivery of a cross-council programme to build capability in community-led development.

9.    We are doing this through a partnership with Inspiring Communities and by the end of the year we hope to have 30 staff trained in this way of thinking and working, guided by the five principles - growing from shared local visions, building from strengths, working with diverse people and sectors, growing collaborative local leadership and learning by doing.

10.  Finally, there has recently been recognition for our mahi with the community in a couple of areas. The Play in the Hutt initiative received the Outstanding Project award at the 2020/21 Recreation Aotearoa Awards. This is a partnership with Sport New Zealand and the local community which seeks to improve health and happiness of tamariki by enabling play in all our neighbourhoods. Fraser Park was named Ground of the Year at the recent Wellington Cricket Celebration of Cricket. This is a testament to the mahi of our Parks and Reserves team and sportsfield contractors - Mexteds Sports Turfs.

COVID 19 update

11.  Visitor numbers at our community facilities have continued to decline over the past three months, with a corresponding decrease in revenue (forecast to be $1.64M down by the end of the financial year).

12.  While people isolating and the requirement for vaccine passes will have played some part in this more recently, the predominant reason is likely to be people staying away from public places to reduce their risk of catching the virus.

13.  Additionally, there have been less programmes and activities on offer and as we have moved more services on-line over the past two years, more people are now accessing the services they need this way.

14.  Some social service providers (ie Wellington City Mission social workers and financial advisors, Citizens Advice, Community Law) have cancelled their drop-ins at our facilities over this time and because of this some customers have needed more support from our staff.

 

15.  For our eight anchor neighbourhood facilities (hubs and libraries) patronage is down around 50% over the last two years. The door count for the December/January/February period of 2021-22, visitor numbers dropped 41% from the same period in the previous year. In the year prior there had been a 23% decrease from what we would consider consistent pre-COVID levels.

 

 

16.  Overall, our spaces are now less social, for example we no longer offer tea and biscuits after events, and ‘hanging around’ is not encouraged. Some staff described a ‘rollercoaster’ – at times being inundated with customers needing help (ie when My Vaccine Pass was introduced), and at other times coping with long stretches with few customers.

17.  Connect computer use has decreased by 56% over the same period from 2020/21. Some sites have noted a decrease in afterschool visits by tamariki and rangatahi and an increase in adult daytime use for studying and remote working.

18.  Use of library services, including online, have also decreased. Use of ‘Libraries Online’ is down by 14.5% for the same period year on year, after a 6% decrease the year prior. There has good a good uptake of click and collect at some, but not all, sites.

19.  In terms of circulation, issues are down 13% for the last 3 months compared to the same months of 2020-2021.  This was on top of a 10% decrease for the same period in the year prior.

 

 

20.  There was a 28% decrease in visitors to our museums for the same three month period, following a 15% decrease the year prior.

21.  Museum Visitor Numbers

18000

 

 

 

16000

 

 

 

 

 

14000

 

 

 

 

 

 

 

 

 

 

12000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

December

January

February

 

 

2019 - 2020

 

2020 - 2021

 

2021 - 2022

 

22.  For our swimming pools, for the month of February there was a decrease of 34% on patronage of Hui Pool and 24% at Stokes Valley Pool compared to the same month last year.  Many schools had to cancel swimming lessons and water safety session and the Swim City Learn to Swim programming was running at just 45% of its usual capacity at one point. Our pool staff are working hard to reschedule as many of these sessions as possible. The introduction of vaccination passes saw around 30 fitness suite memberships cancelled, however numbers have since recovered.

 

23.  Pool staff have also been particularly hard hit in terms of either catching COVID or needing to isolate due to being a household contact, with 38 staff away at the peak.

24.  Managing our facilities during COVID has been challenging for our frontline staff, and the last few months particularly so. During previous lockdowns our facilities have closed at Level 3. However during the traffic light settings they remain open and while many back office staff have been able to work remotely, frontline staff have continued to work among the community to ensure they are supported over this time. Challenges over this time have included:

·    Having to move quickly to operationalise changes in each phase (especially when this involves external events, competitions and teams held at our facilities)

·    Greater complexity in providing services and running programmes in line with health and safety measures (masks, social distancing, venue limits)

·    Unhappy, and at times, aggressive customers – both those who think we are too restrictive, and those who think we should be more restrictive

·    Being uncomfortable with the role of having to police rules and restrict entry, especially to those who might need it most

·    Stretched resources due to the need to staff the front door, compounded by staff absence through illness and isolation requirements

25.  However, staff also report some positive aspects including:

·    Staff enjoyed being able to assist with downloading and printing vaccine passes and teaching people how to use technology. In some cases this has enabled them to strengthen relationships with local businesses and organisations (pharmacies, Te Puna Manawa, Kokiri Marae) as they liaised with these organisations and referred customers to them, and vice versa.  

·    As well as unhappy customers, staff have also had many interactions with people who have been appreciative of their efforts and this has strengthened relationships with individuals also.

·    Staff report a good level of support from their peers over this time.

26.  With significant staff absences across the team during the Omicron outbreak, resource has been reprioritised to the most urgent and important work on each given day. This has meant we have not been able to progress some less urgent projects. 

Neighbourhoods      

Naenae

27.  The Naenae Park path construction was completed in March 2022.  The path between Naenae Road and Seddon Street is now open.  Completing the bridge will provide a connection to Waddington Drive.  Building consent has now been obtained for the bridge and the bridge will be available to the public in September 2022.

28.  Naenae Library will close for a refurbishment project on 15 April 2022. A Pop-up Library will open at Treadwell Street Hall on 26 April 2022 for the duration of the project. Contractors will be onsite the week beginning 26 April 2022 for nine weeks. A reopen of Naenae Library is planned for early July 2022. Communication with community and stakeholders is well underway and relocation of hall hirers is near completion. Planned work includes electrical and data cabling replacement, new kitchen and bathroom, upgrades to fire, security and network systems, new ceiling, roof and windows, and interior paint. 

Manor Park 

29.  Stage 1 of the Manor Park Trail has now been completed by Downer New Zealand Limited.  Stage 2 of the path is being constructed by Valley Landscapes.  Work will begin in April 2022 and is expected to be completed in July 2022.  Weather and COVID may affect the contractor’s ability to complete the work in July 2022. Once Stage 2 is completed, both stages will be opened to the public.  Stage 1 cannot be safely opened to the public until Stage 2 is complete because users would pass through a construction zone and there is no practical alternative route. 

Eastbourne

30.  The old caretaker’s house has been removed from Williams Park.  Parks and Reserves staff will continue to work with the Eastbourne Community Board and the wider community to develop a design to redevelop the site. Work is also underway to ensure the work is aligned with the development of Tupua Horo Nuku (the Eastern Bays Shared Path project).  A landscape architect has been engaged to support this project. The total budget available for the demolition and redevelopment project is $500,000.

Petone/Moera

31.  The programme of work to refurbish our community facilities in Petone and Moera is making good progress. 

 

32.  After recent community engagement on the Moera Library plans, and a session with the Petone Community Board, our designers are now considering alternate options for the location of the entrance. There was a strong preference for the entrance to be at the playground end of the building, to create better connections to both the playground and the other community buildings in the precinct. The next steps will be detailed design and costing. 

33.  Community engagement for the Petone Library will be held in late April 2022 and May 2022 and will include engagement at the library and surrounding areas, on-line engagement for 6 weeks, and three workshops (tentatively set for Thursday 28 April 2022; Saturday 7 May 2022; Wednesday 4 May 2022). The workshops will be open to the public and we will also invite key stakeholders.  

34.  Officers from Council’s Urban Design team are involved in designing the engagement material, with a focus on including guidance from the Petone 2040 Plan, reflecting climate change issues and considering micro mobility opportunities. 

Communities of Interest

35.  We have recently extended our partnership with Ignite Sport, a local youth development trust, with a focus on more engagement with rangatahi.

36.  Council has been working with Ignite for several years through community funding and our investment in two multi-sport courts at their new facility in Bell Park, Gracefield. With the facility now almost complete, we are considering how it can become a base for other youth-focused community activities and potentially as a drop-in space for rangatahi in the Gracefield, Moera, Waiwhetu neighbourhoods.

37.  To support the partnership, Council has agreed to a one-off $100K grant which will help Ignite meet some of the COVID-related cost increases for the build and finish the facility off. This partnership aligns well with our strategic shift to enabling more community-led activity and our role in harnessing the collective impact of all those on the ground.

Services and activities to support wellbeing

Arts and Culture

38.  While the Arts and Culture Policy has been delayed until the 2022/23 year, work on this is continuing in the background with meetings being conducted with other internal stakeholders across the organisation. The policy team are assisting in the development of this policy and ensuring alignment with related strategic thinking and workstreams currently being undertaken by other business units and directorates.

39.  The Dowse website redevelopment has moved into its final design phase as part of the Go Digital programme. The project team is currently reviewing quotes and scope for the build before going out for user testing.

 

40.  The Boulcott Memorial Research Project is among those put on hold due to a reprioritisation of work as a result of the current omicron outbreak. It is intended that an EOI will be out by mid-April 2022.

41.  Officers have been working with the Naenae Pool Project team to assist with the appointment of a lead artist which has now been confirmed. The artist will work with the team to incorporate meaningful and relevant artistic contributions to the infrastructure of the facility. They will be working closely with the iwi artistic advisor.

42.  The Dowse Collection Store Redevelopment is now underway with all recruitment complete (Collection Technician, Collection Assistant and Project Manager). The project plan will be developed over the next eight weeks and then budgets reviewed. In the current environment, costs are likely to have increased since the budgets were originally set.

43.  Discussions are nearing completion on the formal gifting of public artworks to Hutt City from the E Tu Awakairangi Trust. This is part of a larger piece of work to inventory, assess and make accessible the public artworks under the guardianship of Hutt City Council. An app is currently being completed that will act as a guide to these works and as a database for use by the public and Council officers.

Sport, Recreation and Play

44.  The impacts of COVID have affected sport recreation and play in our city in a number of different ways including the withdrawal of teams and schools from events, public not wanting to engage in group activities, schools applying a no entry approach to external service providers and increased concerns for safety during the Omicron outbreak.

45.  Some of these factors impacted our ability to run successful Play events, and so our Sport, Red and Play team pivoted to look at alternate ways of supporting and enabling tamariki to take part.

46.  The Pukutākaro and Build and Play equipment and resources continued to be made available to schools and 50 Days of Play, an online play initiative was introduced to the community through social media.

47.  The programme is based on providing daily videos of fun activities were tamariki, rangatahi and families can be involved in play utilising normal every day home items.

48.  Our team continues to support the local sport sector with advice during COVID changes and attends regular Sport New Zealand briefings to ensure we have the most up to date information and can put forward local questions.

49.  Our Healthy Families Hutt Valley (HFHV) team recently launched He Hikinga Pūngao, a video series to promote whānau-oriented, community-led physical activity kaupapa in Te Awa Kairangi. The team has been working with Māori organisations and marae who are creating better health and wellbeing outcomes for the people of Te Awa Kairangi to capture their stories. You can check it out on the HFHV and Council Facebook pages.

 

Aquatics   

50.  Many schools have been forced to cancel their school swimming lessons and other activities at our indoor and summer pools over the last two months. Pools staff are working closely with Swim City and schools to identify periods later in the year where there may be space to catch the lessons up or offer a programme in Water Safety in preparation for the coming spring and summer months of 2022.

51.  Pools have been hit particularly hard with COVID cases amongst staff and many as household contacts as well.  Across the board in Aquatics, there have been 29 positive cases and at the peak 38 staff were in isolation as household contacts, with a total loss of 536 days of staff productivity.  We activated our business continuity plan early with a focus of prioritising the indoor facilities and Swim City.  This meant McKenzie Baths and Eastbourne Pool were closed early on 24 and 27 February 2022 respectively and Wainuiomata Pool on 6 March 2022.  Every effort was made to continue to provide for the people in those communities, but it became unsustainable, and we could not safely operate the facilities to our poolsafe accreditation standards. Noting this response is consistent across the Aquatics Industry in general with Wellington City Council closing their outdoor facilities at about the same time we did.

52.  On a positive note, we have a new management team in place at the Stokes Valley Pool, the Huia Pool Manager returned from maternity leave in January 2022 and has been temporality based at Stokes Valley Pool to help bring that facility through our busy season, while recruitment was underway.

 

 

 

 

Swim City

53.  Swim City hosted a special water safety day at Huia Pool for the local Korean community run in conjunction with Splash Save and Water Safety New Zealand on 20 January 2022. This event was initiated by the Korean community following a tragic event over summer in the Manawatū River.

54.  Community leaders were taught water safety in the morning before getting the opportunity to share their new knowledge with families in the afternoon. We hoped to provide a further community day at Stokes Valley pool in March 2022, however with the Omicron outbreak this has been postponed until May. 

55.  As noted in the summary, many customers have been unable to take part in Learn to Swim programmes over the last two months. All indications from clients are that they will be returning for term two, so we hope to see a near normal programme attendance. We are now offering make-up lessons to clients rather than issuing credits, this means clients children can attend multiple lessons per week to keep up with the expected progress for the term.  Clients are also able to receive a credit. In general the client response to make up lessons has been well received and many have chosen this option.

Fitness Suites

56.  Both Fitness Suites have continued to operate during this difficult time.  They ran their annual Can Deal Promotion in November/December – new sign ups provided eight donated cans of food for the food bank and received a month free membership.  We had 96 memberships gained during this time.

57.  Numbers as expected have decreased against this time last year, December very much so as clients got used to the vaccine pass system. We had approximately 30 cancelled memberships during this time.  Once clients obtained vaccine passes the numbers did recover slightly.

 

 

Kai and wai

58.  Following the recent briefing to Councillors, officers have now agreed to a partnership with the Kai Collective which includes a number of ways we will work together to support a resilient, sustainable, and equitable local food system

59.  The partnership reflects a ‘One Council Team’ approach, with initiatives involving a number of parts of the business, including:

i.    Funding to support the employment of a coordinator for the Kai Collective (funding was ringfenced and carried over from the 2020/21 Community Funding COVID relief allocation).

ii.   Identifying suitable reserve land which could be available for food production.

iii.  Exploring the role of our anchor facilities in the establishment of local food hubs

iv.  Investigating how Council contractors could support or contribute to the establishment of Maara kai (food garden/growing food).

v.   Continued provision of Council staff and vehicles when needed to meet COVID delivery demands, and support to explore longer term vehicle solutions.

vi.  Providing Kai Collective with Council led professional development opportunities where suitable.

vii. Connecting staff to use their volunteering and wellbeing days at key times for the Kai Collective.

viii.      Working with the Kai Collective to develop a Te Awa Kairangi Food Strategy.

ix.  Incorporate consideration of the food system in councils plans and strategies.

Health

60.  We are currently negotiating the next 4-year Healthy Families Hutt Valley contract with the Ministry of Health which would come into effect from 1 July 2022 – 30 June 2026.

61.  In this next phase of the contract we are keen to continue to evolve our approach and integrate the team’s ‘system change’ kaupapa into the way Council and all its partners in preventative health work.

62.  Meanwhile, the journey towards a smokefree Lower Hutt is continuing to build momentum thanks to strong partnerships with Hutt Valley District Health Board and members of the local Tobacco Control Group.

 

63.  For the third year, Hutt Valley District Health Board has contributed funding for a Smokefree Systems Innovator to sit within the Healthy Families team. They will work alongside our communities, businesses, key settings and prevention partners to increase smokefree environments and support smokefree activities across Te Awa Kairangi.

Parks and Reserves​ 

Deer Culling

64.  At the time this report was written, deer culling was underway.  The deer population has been reduced by Greater Wellington Regional Council (GWRC) and professional hunters.  Several pigs have been removed from reserves.  GWRC will provide a post-cull report and the results of the culling will be shared.  Hunters have observed pig activity and the Parks and Reserves Team and GWRC will consider options for pig control in parts of the Eastern Hills and Wainuiomata. 


Deer and pigs are problematic across peri-urban and rural areas of the city.  Controlling pest animals makes an important contribution to conserving local habitats and the native species that depend on them.

65.  The Parks and Reserve workplan is being updated and will be circulated ahead of the Committee meeting.

Safety ​

66.  There in an update on our approach to City Safety as a separate report.

Wellington Airport Regional Community Awards

67.  Councillors may want to give some thought to nominations for the Wellington Airport Regional Community Awards. Nominations open on 1 April 2022 and close on 31 May 2022.  The focus of the awards is to celebrate volunteers for their valuable contribution to society. This is an opportunity for Council to acknowledge the wonderful mahi that our volunteers do in our city.

Appendices

There are no appendices for this report.   

 

 

 

 

Author: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

 

 

 

Approved By: Jo Miller

Chief Executive

 


MEMORANDUM                                                  1                                                           27 April 2022

Our Reference          22/811

TO:                      Chair and Members

Communities Committee

FROM:                Debbie Hunter

DATE:                31 March 2022

SUBJECT:           City Safety Update

 

 

Recommendation

That the Committee notes the contents of this memorandum.

 

Purpose of Memorandum

1.       Provide an update on the City Safety portfolio.

Background

2.       On 17 November 2021, the Communities Committee was briefed on Council’s approach to City Safety to align with the 2021-31 Long Term Plan and received and noted the proposed work programme.  (http://infocouncil.huttcity.govt.nz/Open/2021/11/CCCCC_17112021_AGN_2944_AT_WEB.htm)

 

3.       This included an intention to report back six monthly.  This report covers the period from November 2021 to April 2022.

 

Highlights and key issues over the last six months

4.       In late 2021, we appointed our new City Safety Manager, Matthew Mackenzie.  He joins us with a wealth of experience in leadership and management across security and law enforcement and community development.  The focus for him since he started has been understanding the various safety portfolios, connecting with and establishing relationships with key internal and external stakeholders. 

5.       When the anti-mandate protest was removed from Parliament grounds, a group of protesters moved into Lower Hutt City and some in the community raised concerns about where new protest sites might be established.  As a response the Safe City Ambassadors were dispatched along with the City Safety Manager to monitor the situation and gather information. Through this we were able to provide reassurance for the community, businesses and Council staff (with reference to Wainuiomata), make patrols and inform Police of concerns.

 

 

6.       Our Safe City Ambassadors have attended 1,249 jobs between 1 January – 24 March 2022.  These jobs have included making successful referrals to Mai Ora to place homeless individuals into emergency housing; attended a mental health incident at Walter Nash; spoken to retailers about safety initiatives and supporting the Kai Collective in the delivery of food and isolation packs to whanau affected by COVID. They also assisted in replacing all Council vehicle licence plates with anti–tamper screws in response to an increase in licence plate thefts.

7.       A great example of our broader Safety team working together, was recently when the Safe City Ambassadors were on their regular patrol of our facilities.   There were three individuals ‘hanging around’ the carpark.  One of them was recognised as a person of interest and the Ambassador immediately advised the CCTV Hub who monitored the situation.  Within 15 minutes, they had broken into a vehicle and Police units had been dispatched and they were arrested.

8.       A significant amount of time has been spent over the last couple of months supporting Police by searching and downloading CCTV footage from the CCTV Hub, as a result of some serious incidents in the Hutt Valley.  These incidents have included aggravated robbery (firearm) and arson.  The hard work of volunteers resulted in key footage being located enabling perpetrators to be identified and charges laid by the Police.

9.       We have reconnected with the Lower Hutt Salvation Army, who are continuing to make packs for those living rough on the streets.  As the temperature starts to get cooler, these packs will become invaluable to those living on the streets.

Opportunities over the last six months

10.     Initially the volunteer CCTV hub had been separated into two groups – with one only allowed to observe and the second team only allowed to search and download, thus reducing active coverage by 50%. 

11.     Our City Safety Manager has made changes that enable the entire group to be able to do both roles.  We have also implemented a new policy where Police requests are completed within 24 hours.  Previously the response time was between one and seven days (previously Police downloads were only completed on Tuesdays).

New events/trends

12.     There has been an increase in licence plate thefts with the rise in petrol.  They are being attached to cars and being used in petrol drive offs.  In March 2022 two initiatives were undertaken and more are likely in the future:

a.       Community patrols in conjunction with the Police, Council staff and Safe City Ambassadors set up “Safer Plate Day” at Countdown Petone.  Approximately 300 vehicles were serviced and now have licence plates that cannot be removed.  

 

b.       Community Patrols, Safe City Ambassadors and Council added anti-tamper screws to approximately 40 Council vehicles. There will be another drive to complete the remaining 30+ vehicles in the near future. 

13.     Spikes of anti-social activity have been raised by members of the Naenae and Moera communities.  These concerns range from alcohol, assaults, begging, threats and in some cases involves mental health issues.  Our City Safety team continue to be the eyes and ears, reporting and escalating issues through the appropriate channels.  We continue to work with Police, Marae and social service providers when needs are identified.

a.       Naenae - We have been speaking with retailers and the community centre.  From the previous meeting there seemed a reluctance to report issues which have exacerbated perceived issues - with reference to alcohol/breach of liquor ban/anti-social behaviour.  A day audit has been completed and a night-time audit is to be completed.

b.       Moera - A meeting was held with representatives from Moera retailers, Police, Council staff, elected members, Māori Mental Health, and Te Kakano Marae will be in attendance.  As a result, a CPTED audit will be undertaken and there are regular patrols planned by both Police and Safe City Ambassadors.

Relationships with key stakeholders, to harness the collective impact of all those involved with safety issues

14.     Connecting with and establishing relationships with key stakeholder groups who play a key role in supporting a city-wide response to issues as they arise.  This group includes:

a.       An Operations Safety Team consisting of Police, Council, the Ministry of Social Development, Oranga Tamariki, Corrections, Probations, Hutt Valley Families Māori Wardens and Community Patrols meet monthly to identify trends, themes and individuals within Lower Hutt – and determine which services are already involved and what action they are taking. 

b.       The core CCTV Volunteers currently meet fortnightly to identify issues and problems which undermine the effectiveness of the CCTV hub.  Currently the CCTV Hub has been testing a reporting system for volunteers; and preparing for a training day with the Safe City Ambassadors.

c.       New projects are currently being explored (with support and awareness from Police) which will focus on connecting different communities within Lower Hut with a focus on the areas around Queensgate and Wainuiomata.  A lead for each project is still to be determined, however Council will be offering support (directly or through our partners) in the following areas (where there is need and interest):

i        Dealing with aggression; CPTED; theft prevention; trespass understanding; psychological first aid; targeted enforcement; media campaigns; information sharing etc.

Neighbourhood Support

15.     Greater Wellington Neighbourhood Support Trust has been established and is now a registered charity.  We are working with the Trust on a contract which will see them employ a Lower Hutt Coordinator who will focus on building networks to increase community connectedness and therefore resilience, particularly given the current COVID situation.  They will lead the recruitment and retention of new and existing neighbourhood support groups across Hutt City, working closely with the wider Neighbourhoods and Communities team.

CCTV Suite and Volunteers

16.     We are continuing to receive requests for new cameras to be installed across a range of areas from burial grounds and residential streets through to commercial businesses.  These requests are often driven by spikes in anti-social activity, requests from the public, or to supplement facility security.  While these requests are always well intentioned, they often fail to take into consideration the budgetary, resource and infrastructure requirements necessary to integrate into the Community Safety Camera System (CSCS).  It is also important to note, the installation and relocation of cameras is subject to evidence-based data from Police to ensure hot spots and areas of concern are monitored. Decisions continue to be made on a case by case basis.

 

17.     We have a Request for Proposal process underway for the CCTV connectivity and maintenance contract to ensure Council gets the best delivered service and value for money.  This process will be completed by June 2022. This is being completed in alignment with Council’s Go Digital programme.

 

 

18.     The focus has been on providing additional support and training to the volunteers. There was preparation for a training day, but the spread of Omicron has delayed this.  This will be addressed after 4 April 2022.  A joint training day is planned in April 2022 with the Community Patrols and Safe City Ambassadors which will also seek to strengthen relationships between all teams. 

19.     We are working with Upper Hutt City Council and Massey University School of Design to create a media campaign to attract more volunteers.  As we are actively trying to recruit volunteers to ensure we have adequate coverage in high crime times.  This media campaign will be zero cost to Council. 

Council’s Homelessness Strategy - Rough Sleepers

20.     The number of rough sleepers in Lower Hutt remains stable.  We have had four reports in the last four to five weeks of homeless predominantly in central Hutt.  Of those four, two have obtained emergency housing after referrals from Safe City Ambassadors.  One has declined intervention and the fourth reported, we cannot find the owner/occupier of the tent. 

Graffiti Removal

21.     A graffiti removal contract is delivered externally by MMS Contractors.  The contract covers the removal of graffiti from Council property, however, removal of graffiti from other property varies.  For example

·        The Council Street Cleaning Contractor is responsible for removing graffiti on street bins;

·        Assets associated with Greater Wellington Regional Council and Kiwi Rail are their responsibility, with the exception of Bridge Piers sitting in the rail corridor are classed as a Council asset;

·        Private property is the responsibility of the owner.  However private property and commercial properties ‘when road facing’ or offensive graffiti are cleared by Council’s contractor.

22.     Traffic Management costs associated with Graffiti are increasing as the taggers finding locations that are difficult to reach to remove.  An example of this is the Daysh Street Overbridge.  The cost is approximately $100 - $200 to remove offensive graffiti on the outside of the concrete barrier on the roadside of the overbridge.  However, with the necessary Traffic Management needed to carry out this work safely, it increases that cost to $2,300.

23.     Dowse overbridge is another example where overspending has been occurring.  The bridge piers (supports) that sit within the rail corridor are a Council asset for all bridges over our roads.  The most recent removal in January 2022 was at a cost of $9,313.55 due to volume. Within one week of removal the graffiti was back worse than it was before. We will continue to monitor the costs associated with graffiti removal and consider our approach.

 

            

Road Safety

24.     Council has been working with Waka Kotahi on treatments to reduce the Illegal Street Racing (ISR) and antisocial activities on Cornish Street:

·           Waka Kotahi has confirmed the closure of the access to Cornish Street, Petone, from State Highway 2 (SH2) as below;

·           Council is working with Waka Kotahi on the Traffic Management Plan and Corridor Access Permits approvals for confirming the date;

·           A trail of “traffic calming” using soft speed cushions were installed on Cornish Street prior to Christmas 2021, however, it was proven to be ineffective;

·           A revised “traffic calming” design (below) including high asphaltic speed cushions and traffic islands have been developed, and it is believed to be more effective;

·           The revised design will be consulted again with Cornish Street businesses once the SH2 closure date is confirmed.

·           Additional options such as gating of Pito-One Road were considered.  However it was proven not to be practical due to legal and operational challenges.

 

 

25.     Once the Cornish Street “traffic calming” treatments have proven to be effective, Council will design and implement similar treatments on other ISR concerned areas such as Seaview and Gracefield.

 

 

 

26.     As part of the Waka Kotahi’s Low Cost Low Risk (LCLR) funding program, has progressed a number of projects under the “Road to Zero” and “Local Road Improvements” activity classes:

·           We are working on two school zones’ designs in Wainuiomata;

·           We have completed the designs for Local Area Traffic Management in Arakura, Wainuiomata and Naenae;

·           We have completed pedestrian and cycling improvement designs for Kings Crescent and Seddon Street;

·           We are working on the signal improvement designs with Summerset near Boulcott area;

·           We have developed a work program for wheelchair friendly by refining the relevant kerbs and widths on their priority routes.

 

Climate Change Considerations

27.     In line with Council’s sustainability work, officers are considering all options to reduce the environmental impact of this work, and for this work to contribute to these outcomes.

Legal Implications

28.     There are no legal considerations.

Financial Considerations

29.     This work will be delivered in line with current budgets in the Long Term Plan 2021/2024.

 

 

Appendices

There are no appendices for this report.   

 

 

 

 

 

 

Author: Matthew McKenzie

City Safety Manager, City and Community Services

 

 

 

 

 

 

Reviewed By: Melanie Laban

Head of Connected Communities

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities


MEMORANDUM                                                  1                                                           27 April 2022

Our Reference          22/601

TO:                      Chair and Members

Communities Committee

FROM:                Debbie Hunter

DATE:                25 March 2022

SUBJECT:           Communities of Interest Update

 

 

Recommendation

That the Committee receives and notes the information.

 

 

Purpose of Memorandum

1.       To provide an update on Council’s approach to engaging and working with Communities of Interest (“COI”) and to advise that Joy Sipeli, Executive Director, Naku Enei Tamariki, will be attending the Communities Committee meeting.

Background

2.       One of the six priorities in Tō tātou mahere ā-ngahurutanga 2021-2031/ Council’s Long Term Plan 2021-31 is Tūhono Hapori/Connecting Communities - investing to connect and empower neighbourhoods and communities so they can thrive.  Council is seeking to reset the way it engages and works with residents, better connecting them to Council, and to each other.  The Long Term Plan (“LTP”) states ‘we plan to work in and with communities to identify and build on existing strengths and create self-sustaining networks with a focus on connectedness, safety, community participation, resilience and wellbeing’.

3.       The Neighbourhoods and Communities strategic framework states our intention to work with both ‘place-based neighbourhoods’ and ‘communities of interest eg: ethnicity, culture, demography etc’.

4.       The 2021/22 organisational KPI’s include regular and meaningful engagement with communities of interest particularly Pasifika and the disability sector.

Discussion

 

Our Approach

 

5.       As part of the organisational redesign, new roles were created in the Connected Communities team to lead relationships with Neighbourhoods and COI.  They will be responsible for connecting Council to these key stakeholder groups and understanding how each can be supported and enabled to thrive.

 

6.    This includes:

a.       working across Council to produce data and insights to build Council’s knowledge and inform decision-making, including on the delivery of services and development of programmes; 

b.       facilitating connections to ensure the voice of each community is heard during key engagement and consultations;

c.       facilitating connections to other parts of Council to support a holistic approach; and

d.      working with other community and central government agencies who have an interest in specific groups to harness the collective impact of all those on the ground.

7.       The initial COI we are seeking to work with are:

·      Pasifika;

·      Disability;

·      Seniors;

·      Rangatahi;

·      Ethnic and Migrant communities; and

·      LGBT Community

8.       Our two newly-appointed Community Facilitators are Mele Tonga-Grant (Rangatahi, Pasifika and LGTB+) and Barry Gall (Seniors, Disabilities, Ethnic, Migrant and the Kai Collective). Their early focus will be on building knowledge around these six COI and building relationships with key representatives.

9.       They will work with Research and Evaluation colleagues to develop a ‘backgrounder’ for each COI which can be used across Council and includes data and insights, key demographics, key contacts, key touch points with Council, significant events etc.  Our intention is to continue to build on these over time with further information on key issues and opportunities to build an understanding of the voice of each community.

10.     Relationships with other significant COIs will continue to be managed by the relevant officers in Connected Communities (for example: the sport and recreation community, and the arts and culture community).

11.     Representatives of each COI will be invited to attend Communities Committee meetings on a regular basis to provide an opportunity for an ongoing conversation and include topics outside of those Council consults on.  This is already underway with a recent session with the Te Awa Kairangi Kai Collective.

 

Progress to Date

 

12.     Work has already been underway over the last year to build connections with Lower Hutt’s Pasifika community.  (Background attached as Appendix 1 and 2 to the memorandum).

13.     The following initiatives have been developed as part of this:

Pasifika COVID Response and Recovery

a.    Through Council’s COVID Recovery Investment Fund, a contribution was made to Nāku Ēnei Tamariki and Catalyst Pacific (with support from a wider range of Pacific partners, WREMO and HVDHB).  This wider partnership enabled them to develop and deliver a programme to better utilise skills of our non-clinical Pacific workforce in a Pacific pandemic response.  The short-term objective is to train 75 Pacific Pandemic Personnel to perform at different levels of a community response, preparedness; and able to engage their Pacific communities in a community disaster; and able to interface with community and mainstream agencies.

 

b.    Joy Sipeli, Executive Director, Naku Enei Tamariki, will be attending the Communities Committee meeting to share the work that has been undertaken to deliver their programme aimed at better utilising skills of our non-clinical Pacific workforce in a Pacific pandemic. Nāku Ēnei Tamariki (Pacific/Pakeha) are opening a new space in Dudley Street in April 2022 which will be used by their Community Connector for distribution of hygiene packs, kids activity packs, babywear outlet and for their mama programmes.

c.    A Pacific fono led by Pasifika was held to gather all local Wellington Pacifica people who work in different sectors to help with local response.  The fono clarified what the process would be when COVID transmission hits our community; and also provided some valuable connections for front line workers and agencies. This fono was deemed very useful by all in attendance and agreement was made to continue these into 2022.

 

Pasifika Culture

d.    Coco Pop Up in Naenae was activated with Pacific culture: Pacific Health ran their Pacific arts and crafts group (Holo Lelei) out of the space.  For Cook Island Language Week, they were making Tivaevae which was well received by the community.  Taeao Fou Art Exhibition was brought to life which showcased and celebrated the works of six of our local Pacific artists. The group had planned to deliver workshops for people to come along and learn new skills or extend their knowledge.  Unfortunately, with going into lockdown, they were unable to complete all of these.

 

e.    Council supported a number of local Pacific community events and initiatives through improving their access to Council resources and spaces:

 

i.     Tokelauan Tokelau Sports Day at Naenae Park;

 

ii.    Punch Fit in Naenae;

 

iii.   Inano Dance workshop;

 

 

iv.   Ori Tahiti (Tahitian dance workshops);

 

v.    Holo Lelei Programme (Pacific Heritage Craft Senior Wellbeing Programme);

 

vi.   Pasifika Choice – Annual Touch Tournament;

 

vii.  Matiti Tokelau Akoga Kamata Community Sports Day;

 

viii. Akomai Workshops – providing spaces for the programme which supports Tongan grandmothers, mothers and children of Akomai to learn/teach about making ngatu here in the Hutt. These were showcased at Te Papa;

 

ix.   The Dowse hosted Pacific Women in Tech 2022 Panel;  and

 

x.    Council provided a sports and play trailer with sports equipment to Pacific Health Services Hutt Valley (PHSHV). The trailer is now permanently based at PHSHV and supports various Pasifika Church groups to provide physical activity programming, and can also be booked out by other groups.

 

14.     Council has supported local Pasifika authors, instructors and artists:

 

a.       The book launch of Wainuiomata based Samoan author Dahlia Malaeulu and her team (Mila’s My Aganu’u Series).  It is the first set of picture storybooks written, illustrated, designed and published by an all-Pasifika team. Council also hosted preschool storytimes featuring Dahlia at our libraries, and connected her in with local preschools.

 

b.       Council has supported a local Pasifika fitness instructor to kickstart his ‘Xtreme Hip Hop’ classes which are popular amongst the Pasifika community.  The enterprise is aimed at getting the Pasifika community moving in a space that is comfortable and fun. Council has provided wrap around support for the programme – the creation of a business plan, applying for different funding opportunities, funding a van to move gear around in and helping to identify different venues to run the programme in.

 

c.       The creation of music videos to showcase talents of Lower Hutt artists, including local aspiring Pacific artists like Jared Westrupp.

 

 

15.     There has been a delay in getting work started across the Disability COI due to COVID resource and business constraints, however, we are now getting this underway with an immediate focus on building connections with the various stakeholders in the Disability Community.  This includes reviewing the previous Accessibility and Inclusiveness Plan that was developed by the Disability Sector with support from Council.

Climate Change Considerations

16.     In line with Council’s sustainability work, officers are considering all options to reduce the environmental impact of this work, and for this work to contribute to these outcomes.

Legal Implications

17.     There are no legal considerations.

Financial Considerations

18.     This work will be delivered in line with current budgets in the Long Term Plan 2021/2024.

 

 

Appendices

No.

Title

Page

1

Communities of Interest - Pasifika

37

2

Pasifika Profile in Lower Hutt City

40

    

 

 

 

 

 

 

Author: Samuel Chan

Programmes and Innovations Manager, Connected Communities

 

 

 

 

 

 

Reviewed By: Melanie Laban

Head of Connected Communities

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 


Attachment 1

Communities of Interest - Pasifika

 




Attachment 2

Pasifika Profile in Lower Hutt City

 









MEMORANDUM                                                  1                                                           27 April 2022

Our Reference          22/861

TO:                      Chair and Members

Communities Committee

FROM:                Andrew Quinn

DATE:                14 April 2022

SUBJECT:           Naenae projects - progress update

 

 

Recommendation

That the Committee receives and notes the memorandum.

 

Purpose of Memorandum

1.    To provide an update to the Committee on the progress and management of the Naenae Project (pool and town centre development) since the last meeting held on 23 February 2022.

Naenae Pool and Fitness Centre

2.    Since the last report in February 2022, there has been good progress on the Naenae Pool and Fitness Centre. Work continues on all aspects of the project to maintain the programme agreed with Crown Infrastructure Partners (CIP).

3.    Design plans for the new facility are at the developed design stage and we are preparing for stage gate sign off. Part of the sign off process includes a cost and scope check to ensure that the project will still deliver the original outcomes and costs can be contained within the assigned $68M budget.

4.    The application for resource consent was lodged in March 2022 as planned and is currently being assessed for completeness. While this is being processed the team will proceed with detailed design and start work on building consent applications.

5.    Demolition of the old pool is taking longer than planned, due mostly to the extent of the pool substructure below ground, the media (vacuum sand) used for filtration and the presence of asbestos in the old community hall. The asbestos has been disposed of safely and it is unlikely that anyone was exposed to the hazard. The latest pictures of the demolition site can be found at Appendix 1 attached to this report. 

6.    Demolition work will now continue through April 2022 and up to 80% of the material arising from the demolition is being recycled including the concrete which is being crushed and re-used to fill in the excavations.

 

7.    In June 2022 we will start to prepare the worksite for the construction phase. This will involve the erection of temporary fence around the worksite, the creation of welfare facilities for the construction workers and a compound for laying down materials. 

8.    The art on the current panels on the fence will be re-used, and additional panels are being designed to tell the story of the project and provide updates. 

9.    We have also begun to procure through Main Contractor Apollo some of the major items for the pool commencing with the tanks for the main pool and leisure pools. This will be followed by the moveable floor and hydro-slide.

Naenae Town Centre development

10.  Planning continues for the development of the old Post Office as a new community facility for Naenae. 

11.  This is being progressed with the Community Advisory Group (CAG) on a co-design basis using Council’s own urban design team to facilitate the process. Images of the new designs can be found at Appendix 2 attached to this report. The design includes a reception area, flexible meeting and work-spaces and a large community kitchen.

12.  We continue to work with the CAG on its other priorities including a co-design process for the public space around the pool. This space will include the existing basketball court and a skateboard ramp which is being funded by the local Community Panel.

Risk

13.  Risk events continue to be managed on a pro-active basis by having pre-prepared mitigations ready to implement. For example, the asbestos found in the community hall has been dealt with immediately and with minimal risk to health. Similarly, filtration media from the old plant room has been disposed of safely.

14.  The cost of the project is reported to be tracking well to the budget of $68M, with only mild exposure to the prevalent construction industry risks of material shortages and cost escalation. This is possible because of the early appointment of Main Contractor Apollo Projects who have begun to secure the materials required ahead of time.

15.  The twenty (20) top-rated risks for the Naenae Pool and Fitness Centre project are reported to this Committee and included at Appendix 3 attached to the report. There are no major changes in the risk profile to report, although the risk of COVID interruptions and delays continues to affect the demolition crews.

 

 

 

Financial Considerations

16.  The project team reviewed and updated the current financial profile of the project against the Long-Term Plan 2021-2031 (specifically for the 2022/23 Annual Plan). As reported above, the project is still tracking well to the budget cap of $68.0M.

17.  Crown Infrastructure Partners (CIP) provide co-funding of $27.0M through the COVID response and recovery fund. Council is currently investigating sourcing its contribution of $41.0M via the Local Government Funding Agency’s Green, Social and Sustainability Lending Programme which offer savings over a 30-year loan period. A proposal for this will go to the April meeting of the Policy, Finance and Strategy Committee.

Climate Change Impact and Considerations

18.  The Greenstar rating system has been developed by the New Zealand Green Building Council to encourage building owners to use sustainable technologies and energy saving devices to reduce the carbon footprint whilst in use. The system tool is used to evaluate environmental performance of the building across the nine (9) categories of management, indoor environment quality, energy, transport, water, materials, land use and ecology, emissions, and innovations. 

19.  The design team are developing environmentally sustainable technologies working in conjunction with Callaghan Innovation. It is hoped that the building once completed will achieve as a minimum, a Greenstar rating of 5 (New Zealand Excellence). Examples of design features and initiatives include.

·    High level of maintenance and serviceability of services and structure

·    A building that is resilient to the impacts of a changing climate and natural disasters

·    Metering and monitoring of energy and water use

·    Re-cycling of demolition waste products and ability to separate operational waste

·    High quality of indoor air; high standards of acoustic, lighting, visual and thermal comfort

·    50% reduction in carbon emissions compared to the previous pool and reduced energy consumption

·    EV parks with charging points and secure bike stands

·    The use of glue-laminated timber for the main pool hall structures

·    Ground-water source heat pumps

·    High efficiency heat recovery air-handling units providing dehumidification and air-conditioning

 

Legal Considerations

20.  There is no change to the legal position of the project.          

 

 

 

Appendices

No.

Title

Page

1

Demolition Progress Photo

52

2

Naenae Community Centre Images

53

3

Projects Risk Register (Top 20)

61

    

 

 

 

 

 

 

Author: Andrew Quinn

Project Manager (Naenae)

 

 

 

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

 

 

 

 

 

 


Attachment 1

Demolition Progress Photo

 

 


Attachment 2

Naenae Community Centre Images

 









Attachment 3

Projects Risk Register (Top 20)

 






                                                                                       1                                                           27 April 2022

Communities Committee

22 March 2022

 

 

 

File: (22/664)

 

 

 

 

Report no: CCCCC2022/2/69

 

Communities Committee Forward Programme 2022

 

 

 

 

 

Recommendation

That the Communities Committee Forward Programme 2022 be received and noted.

 

 

Purpose of Memorandum

1.    To provide the Communities Committee (the Committee) with a Forward Programme of work planned for 2022.

Background

2.    The Terms of Reference for the Committee requires the Committee to develop, implement, monitor and review strategies, policies, plans and functions associated with community, social and cultural activities.  This includes making the city a desirable, safe and attractive place, providing facilities and recreational opportunities that support quality living and healthy lifestyles, and supporting the cultural wellbeing of residents.

3.    The Forward Programme for 2022 provides a planning tool for both members and officers to coordinate programmes of work for the year.  The programme is attached as Appendix 1 to the report.

Executive Summary

 

4.    The Forward Programme is a working document and is subject to change on a regular basis.

 

 

 

 

 

 

 

 

 

 

Appendices

No.

Title

Page

1

Communities Committee Forward Programme 2022

68

    

 

 

 

 

 

 

Author: Annie Doornebosch

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Communities Committee Forward Programme 2022