1                                                 1 March 2022

 

HUTT CITY COUNCIL

Komiti Hanganga|Infrastructure and Regulatory Committee

 

Minutes of a meeting held via zoom on

 Tuesday 1 March 2022 commencing at 2.00pm

 

 

PRESENT:

Cr D Hislop (Chair)

Mayor C Barry (from 2.05pm)

(via audio-visual link)

Cr A Mitchell (Deputy Chair)

Cr K Brown

 

Cr N Shaw

Cr B Dyer

 

Cr L Sutton

 

 

APOLOGY:                      Cr Barratt

 

IN ATTENDANCE:        Ms H Oram, Director Environment and Sustainability

(via audio-visual link)      Mr K Puketapu-Dentice, Director Economy and Development  

Mr J Kingsbury, Head of Transport

Mr B Hodgins, Strategic Advisor (part meeting)

Mr D Kerite, Head of Regulatory Services

Ms K Crandle, Head of Parks and Reserves (part meeting)

Mr B Hu, Traffic Engineering Manager – Transport (part meeting)

Mr R Sovi, Traffic Engineering Manager (part meeting)

Ms P Rotherham, Head of Planning (part meeting)

Ms A Martin, Resource Consents and Compliance Manager

Ms K Stannard, Head of Democratic Services

                                          Ms T Lealofi, Democracy Advisor

 

 

PUBLIC BUSINESS

 

1.       APOLOGIES

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22101

“That the apology received from Cr Barratt be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

There was no public comment.

Mayor Barry joined the meeting at 2.05pm.

PRECEDENCE OF BUSINESS

 

In accordance with Standing Order 10.4, the Chair accorded precedence to item 5: Petition – Save the Atkinson Tree in York Bay, Eastbourne from Removal to be heard before item 3.

 

The item is recorded in the order which it was listed on the Order Paper.

3.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflict of interest declarations.

4.       Recommendations to Council -Te Kaunihera o Te Awa Kairangi
23 March 2022

a)

47a Collingwood Street Road Stopping and Disposal (21/1731)

 

The Head of Parks and Reserves elaborated on the report.

 

ReCOMMENDED: (Cr Hislop/Cr Mitchell)            Minute No. IARCC 22102

“That the Committee recommends to Council that the service lane 47a Collingwood Street, Waterloo SEC 41 BLK XXIV Hutt Valley Settlement SO 24065 be stopped under s116 of the Public Works Act 1981 and sold to an adjoining property owner.”

For the reason to dispose of land that is surplus to Council requirements.

 

b)

Draft Integrated Transport Strategy (22/354)

 

The Head of Transport elaborated on the report. 

In response to a question from a member, the Head of Transport advised a behavioural change campaign would be undertaken to encourage less use of private vehicles.

In response to questions from a member, the Head of Transport advised Council would collaborate with Greater Wellington Regional Council to undertake a number of initiative tasks such as the improvement of the Integrated Transport Strategy.

In response to a question from a member regarding population growth and how it would affect the transport system, the Head of Transport said he would report back to the committee with the information.

In response to a question from a member, the Head of Transport advised the climate change section in Appendix 1 of the officer’s report would be updated.

In response to questions from members, the Head of Transport said he would provide information regarding the number of commuters driving into Lower Hutt and the percentage of commuters on the Hutt Valley line driving to a train station.

 

Recommended: (Cr Hislop/Cr Brown)                Minute No. IARCC 22103

“That the Committee recommends that Council:

(1)   notes and receives the draft Integrated Transport Strategy; and

(2)   approves the draft Integrated Transport Strategy, attached as Appendix 1 to the report, to commence public consultation.”

 


 

5.       Presentation

 

Petition - Save the Atkinson tree in York Bay, Eastbourne from removal

Ms Fiona Christeller expressed support for Council’s initiative project to build the shared pathway Tupua Horo Nuku, the extension of Te Ara Tupua. She said the infrastructure work would make cycling and walking a safe route for the community. She outlined the family history of the extended Atkinson family who had resided in York Bay for over a decade. She explained the Atkinson tree had been a significant feature in the Eastbourne community and had survived by its roots being nourished by local rainwater and seaweed coverage. She noted the Atkinson tree provided much needed shade in the summer season. She asked for the committee’s support of the 220 petition signatures to retain the Atkinson tree in its original place.

In response to a question from a member, Ms Christeller advised the petition was promoted on the York Bay page and the Eastbourne Community page on social media.

Resolved(Cr Hislop/Cr Shaw)                                Minute No. IARCC 22104

“That the Committee:

(1)     receives the petition from Fiona Christeller in regard to the proposed removal of the Atkinson tree from York Bay, Eastbourne attached as Appendix 1 to the report;

(2)     agrees to refer the petition to officers to inform their work;

(3)     notes that a report will be presented to the Committee at its next meeting on
3 May 2022 that will include a response to the areas raised by this petition; and

(4)     thanks the petitioner for the work that went into the petition.”

 

6.

Proposed Public Street Names: Subdivision of 64 Waipounamu Drive, Kelson (21/1641)

Report No. IARCC2021/5/274 by the Traffic Engineer

 

The Head of Transport elaborated on the report.

In response to a question from a member, the Head of Transport advised a list of the street names were referred to Mana Whenua for review. He noted that Land Information New Zealand had approved the list of the street names. He added officers were working with Mana Whenua on the proposed Māori names.

MOVED: (Cr Hislop/Cr Mitchell)                                           

That the Committee:

(1)   approves the name Kairaumati Crescent for the new public road (Road 2) shown in Appendix 1 of the report;

(2)   approves the name Takapō Grove for the new public road (Road 3) shown in Appendix 1 of the report; and

(3)   approves the name Mohua Way for the new private road (Road 4) shown in Appendix 1 of the report.

Cr Shaw spoke against the motion.  Cr Shaw expressed support for Parauriki Grove and Mokomoko Way for public road (Road 3) and private road (Road 4). She explained the names expressed the South Island theme and incorporated Hutt Valley’s history on the Western Hills.

AMENDMENT MOVED: (Cr Shaw/Cr Dyer)

“That the Committee:

(1)      approves the name Kairaumati Crescent for the new public road (Road 2) shown in Appendix 1 of the report;

(2)      approves the name Parauriki Grove for the new public road (Road 3);

(3)       approves the name Mokomoko Way for the new public road (Road 4).

The amendment was declared LOST on a show of hands.

Cr Dyer expressed disappointment that the report was unclear regarding the background or the rationale behind the proposed names. He said further background information would be beneficial for the committee’s decision-making in the future.

Cr Mitchell acknowledged Council’s Kaitatari Tumuaki Māori input to the proposed names.

 

 

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22105

“That the Committee:

(1)   approves the name Kairaumati Crescent for the new public road (Road 2) shown in Appendix 1 of the report;

(2)   approves the name Takapō Grove for the new public road (Road 3) shown in Appendix 1 of the report; and

(3)   approves the name Mohua Way for the new private road (Road 4) shown in Appendix 1 of the report.”

For the reasons that these sections of the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

 

7.

Proposed Temporary Road Closure - Muritai Road, Eastbourne - ANZAC DAY SERVICE 2022 (22/273)

Report No. IARCC2022/1/36 by the Traffic Engineer

 

The Head of Transport elaborated on the report.

In response to a question from a member, the Head of Transport advised the Eastbourne Memorial RSA (Inc) would proceed with the event, under government’s COVID-19 framework.

 

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22106

“That the Committee:

(1)   notes and receives the report;

(2)   notes that the recommendations should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(3)   agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report attached as Appendix 1 to the report;

·         Anzac Day Service – 2022: Monday 25 April 2022 between the hours of 9:00am to 11:00am attached as Appendix 2 to the report;

·         Muritai Road, Eastbourne (the section of road between the intersections of Rimu and Makaro Streets);

(4)   agrees to temporarily rescind the existing parking restrictions during the listed event and impose a ‘No Stopping’ parking restriction on the following roads:

·      Anzac Day Service – 2022: Monday 25 April 2022 between the hours of 9:00am to 11:00am attached as Appendix 2 to the report; and

·      Muritai Road, Eastbourne (the section of road between the intersections of Rimu and Makaro Streets).”

For the reasons that the proposed road closure and parking restrictions are required to accommodate the annual Eastbourne Memorial Returned Services Association - Anzac Day Service 2022 and closures for previous year’s events have not solicited any complaints from the public.

 

8.

Proposed Temporary Road Closures: Laings Road, Knights Road and Queens Drive, Hutt Central - ANZAC DAY DAWN SERVICE AND WREATH LAYING 2022 (22/274)

Report No. IARCC2022/1/37 by the Traffic Engineer

 

The Head of Transport elaborated on the report.

 

Resolved: (Cr Hislop/Mayor Barry)                                    Minute No. IARCC 22107

“That the Committee:

(1)   notes and receives the information;

(2)   notes that the recommendations should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(3)   agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report attached as appendix 1 to the report:

Anzac Day Dawn Service and Wreath Laying – 2022: Monday 25 April 2022 between the hours of 5:00am to 11:00am attached as Appendix 2 to the report;

·         Laings Road, Hutt Central (the section of road between the intersections of Myrtle Street and Queens Drive); and

·         Knights Road, Hutt Central (the section of road between the intersections of Stevens Grove and Laings Road); and

·         Queens Drive, Hutt Central (the section of road between the High Street roundabout and Laings Road); and

(4)   agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

Anzac Day Dawn Service and Wreath Laying – 2022: Monday 25 April 2022 between the hours of 5:00am to 11:00am attached as Appendix 2 to the report);

·         Laings Road, Hutt Central (the section of road between the intersections of Myrtle Street and Queens Drive);

·         Knights Road, Hutt Central (the section of road between the intersections of Stevens Grove and Laings Road); and

·         Queens Drive, Hutt Central (the section of road between the High Street roundabout and Laings Road).”

For the reasons that the proposed road closures and parking restrictions are required to accommodate the Civic - Anzac Day Dawn Service and Wreath Laying 2022, and closures for previous year’s events have not solicited any complaints from the public.

 

9.

Proposed Temporary Road Closure - Reynolds Bach Drive, Silverstream - Hutt Valley Motorsport Club Hill Climb 2022 (22/276)

Report No. IARCC2022/1/38 by the Traffic Engineer

 

The Head of Transport elaborated on the report. He advised further information would be provided in the climate change consideration section of the report going forward.

 

Resolved:  (Cr Hislop/Cr Dyer)                                           Minute No. IARCC 22108

“That the Committee:

(1)   notes and receives the report.

(2)   notes that the recommendations should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(3)   agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report attached as Appendix 1 to the report:

 

·         Hutt Valley Motorsport Club Hill Climb – 2022: Friday 15 April 2022 (Good Friday) between the hours of 7:00am to 6:00pm (attached as Appendix 2 to the report);

·         Reynolds Bach Drive, Stokes Valley (the section of road between the ‘gates’ to the end of Reynolds Bach Drive); and

(4)   agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

·         Hutt Valley Motorsport Club Hill Climb – 2022: Friday 15 April 2022 (Good Friday) between the hours of 7:00am to 6:00pm (attached as Appendix 2 to the report); and

·         Reynolds Bach Drive, Stokes Valley (the section of road between the ‘gates’ to the end of Reynolds Bach Drive).”

For the reasons that the proposed road closure and parking restrictions are required to accommodate the annual Hill Climb event held by the Hutt Valley Motor Sport Club, and that closures for previous year’s events have not solicited any complaints from the public.

 

10.

Three Waters Update (22/314)

Report No. IARCC2022/1/39 by the Strategic Advisor

 

The Strategic Advisor elaborated on the report.

In response to a question from a member, the Strategic Advisor advised Wellington Water Limited had discovered high coliform readings in the pipes located in the Taita and Avalon areas. He said the leakage had reached the Hutt River,  He noted a review would be undertaken to narrow down where the contamination had occurred.

The Chair acknowledged the two leaks in Kensington Avenue, Petone had been successfully fixed.

 

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22109

“That the Committee receives the report and notes its contents.”

11.

Regulatory Matters (22/212)

Report No. IARCC2022/1/40 by the Head of Regulatory Services

 

The Head of Regulatory Services elaborated on the report. He noted the challenge to fill the vacant positions in the resource and building consent teams.

In response to a question from a member, the Head of Regulatory Services advised the information on the New Apperances Industry Bylaw would be incorporated in the officer’s report going forward. He noted that since the initial bylaw workshop there had been a number of companies and operators who had benefitted from the information.

The Chair commended the officers for their work.

 

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22110

“That the Committee receives and notes the information.”

12.     Information Item

Infrastructure and Regulatory Committee Work Programme 2022 (22/305)

Report No. IARCC2022/1/32 by the Senior Democracy Advisor

Resolved: (Cr Hislop/Cr Brown)                                         Minute No. IARCC 22111

“That the report be noted and received.”

13.     QUESTIONS

There were no questions.

14.     EXCLUSION OF THE PUBLIC

Resolved: (Cr Hislop/Cr Brown)                                         Minute No. IARCC 22112

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

15.     Approval of the Riverlink Project Partner Agreement Variation (22/404)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

Approval of the Riverlink Project Partner Agreement Variation.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

There being no further business the Chair declared the public part meeting closed at 3.32pm. The non-public portion of the meeting closed at 3.49pm.

 

 

 

 

D Hislop

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 23rd day of March 2022