Unconfirmed                                                                       1                11 March 2022

HUTT CITY COUNCIL

 

Komiti Ratonga o Te Awa Kairangi|

Hutt Valley Services Committee

 

Minutes of a meeting held via audio visual link on

 Friday 11 March 2022 commencing at 9.30am

 

 

PRESENT: (via audio visual)

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

 

Cr B Dyer

Cr C Carson, UHCC

 

Cr S Rasheed

Mayor W Guppy, UHCC

 

Cr N Shaw

Cr P Lambert, UHCC

 

APOLOGIES:                    There were no apologies.

 

IN ATTENDANCE:          (via audio visual)
                                           Cr L Sutton, HCC (Alternate)
                                           Cr H Swales, UHCC (Alternate)
                                           Deputy Mayor T Lewis, HCC

                                        Cr S Edwards, HCC

                                        Cr A Mitchell, HCC

                                        Cr A McLeod, UHCC

                                        Cr T Ultra, UHCC

                                           Mr K Puketapu-Dentice, Director, Economy and Development, HCC

Mr B Hodgins, Strategic Advisor, , HCC

Mr J Scherzer, Head of Climate and Solid Waste, HCC

Mr G Swainson, Director Asset Management and Operations, UHCC

Ms K Thompson, Director, Finance, Risk and Digital Solutions, UHCC

Mr D Kerite, Head of Regulatory Services, HCC

Ms T Gibson, Alcohol Team Lead, HCC (part meeting)

Mr R Schouten, Waste Minimisation Officer, UHCC

Mr P Mans, Animal Services Manager, HCC

Mr S Sykes, Compliance Services Manager, UHCC

Ms K Glanville, Senior Democracy Advisor, HCC (part meeting)

Mr A Buchanan, Senior Governance Advisor, UHCC

Ms Toi Lealofi, Democracy Advisor, HCC

Ms H Clegg, Minute Taker, HCC

 

 

 

 

 

 

 

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

There were no apologies.

3.       PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

5.       Minutes

Resolved: (Cr Briggs/Cr Lambert)                                                                                                 Minute No. HVSC 22101

 

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 26 November 2021, be confirmed as a true and correct record, subject to an amendment to item 11, Dog Control Update from Hutt City Council, the second paragraph should end ….. after the 2022 local body elections.”

  

 

6.

Wastewater Joint Venture Update:  3 November - 18 February 2022 (22/403)

Report No. HVSC2022/1/48 by the Wastewater Contracts Manager, Wellington Water Limited

 

The Strategic Advisor, HCC elaborated on the report.  He advised the non-compliance at the Seaview Wastewater Treatment Plant was still active.  He said Veolia was operating a spray system to try to remove the algae and assist in the ultraviolet lamp operation.  He noted the main outfall trunk pipe was leaking which had required the overflow to be discharged as repairs were undertaken. 

Mr Colin Crampton, Chief Executive of Wellington Water Limited (WWL) elaborated on the Veolia review.  He advised that Veolia had been selected as the successful contractor due to its extensive international practice and experience. He noted a number of issues had arisen in relation to compliance with the Resource Management Act (RMA) 1991 and a number of operational faults.  He advised the 17 August 2021 sludge blanket overflow incident that occurred at the Porirua Wastewater Treatment Plant had resulted in toxic material being discharged directly into the ocean.  He said WWL had then initiated an independent review of the contract. He advised the review was completed in late December 2021 which highlighted three main issues.  He said Veolia had not addressed all the conditions of the contract.  He noted WWL had not put in place all necessary contract management functions and that the relationship between the two parties had become strained. He advised that the WWL Board had now endorsed five recommendations to improve the current system.

In response to questions from members, the Chief Executive of WWL advised the review was a whole-of-system review, including the operating model, the performance of both parties and the contract itself.  He advised that WWL staff had noted issues with Veolia’s performance after approximately one year and that the 17 August 2021 incident had escalated the situation.  He said it was proposed to provide monthly reports to both Hutt City and Upper Hutt City Councils to show progress with the delivery of the Implementation Plan (the plan).  He advised the Australasian Chief Executive of Veolia had now been engaged for direct input into operations and would provide regular reports to all WWL Board meetings.  He noted that the contract contained fines for non-compliance and that Veolia continued to not meet requirements or pay the fines. He noted WWL had instructed their staff to develop the plan incorporating the five recommendations.  He added the plan was near completion, with expected implementation from 1 April 2022. He advised an improved process to prevent any further blanket sludge overflows from occurring was in place, including installation of an alarm in the clarifiers.  He added it remained unclear what action Greater Wellington Regional Council (GWRC) would take in relation to the August 2021 incident.  He advised that WWL and Veolia had recently appointed Programme Managers to oversee the operation of the contract and the plan.  He anticipated the plan would take six to nine months to address all of the recommendations.  He advised GWRC had requested that a GWRC officer be appointed to work with WWL and Veolia.

In response to questions from members, the Chief Advisor Service Delivery, WWL advised that Veolia was the world’s largest company in this field and employed international experts.  He advised options for moving forward had included cancelling the contract and using in-house resources. He highlighted that this could be costly as the economic climate had altered since the contract was awarded. He said it was also unknown if another company would have the capacity and expertise required. He agreed to report back on  any feedback received from Veolia’s other operational contracts in New Zealand. He added that monthly meetings were underway with officers from GWRC and that it was anticipated clarity concerning next steps would be achieved within the next few weeks. 

In response to a question from a member, the Strategic Advisor, HCC advised the emissions sources and relevant mitigation works were a separate work programme to the plan.

The Chair thanked WWL officers for the work to date and for instigating the review and responding to the recommendations. 

 

Resolved: (Cr Briggs/Cr Carson)                                            Minute No. HVSC 22102

“That the Committee notes the information in the report.”

 

7.

Update on Silverstream Landfill (22/23)

Report No. HVSC2022/1/40 by the Head of Climate and Solid Waste, HCC

 

The Head of Climate and Solid Waste, HCC elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste, HCC noted there had been no meeting with the Residents Group in the timeframe of the report as they only met with them in six monthly intervals.  He said there had been two or three odour complaints received from the public.  He noted that the spike in the waste received at the landfill had been caused by commercial waste.  He also noted that kerbside recycling only contributed a small portion (6,000 tonnes) to the total amount of material received by the landfill (150,000 tonnes). He said that the change to weight-based charges for the landfill would be progressively introduced from 1 April 2022.  He advised items noted in orange in Appendix 2 to the report indicated that investigations and mitigations were occurring.  He noted this did not mean consent conditions had been breached.  He undertook to clarify reporting on this in the future.  He advised the Refuse Transfer Station and Resource Recovery Project was now in Phase 2 and it was expected to be completed by the end of March 2022.  He said that a new Transfer Station and Recovery Park could not be accommodated at the landfill due to capacity issues.  He said HCC officers had been impressed with a 2021 site visit to a purpose-built centre in Hamilton.  He advised he was unaware of discussions concerning a location for a second transfer station for Upper Hutt.  He advised that once the procurement process had progressed, he would update the Committee. He advised that regular testing and monitoring confirmed that the wastewater sludge deposited at the landfill had resulted in no impact on the alkalinity of the ground water.  He added that the landfill was fully lined and any material which entered the leachate system was collected through a pipe network and was transferred to the wastewater system. 

 

Cr Newell expressed disappointment that as the previous Chair of the Committee, she had not been invited to attend the site visit to the Hamilton Centre and that there was no report to the Committee on this visit.  The Chair explained that the visit had been organised by HCC officers as an opportunity to research options for HCC only.

 

Cr Carson expressed disappointment that more active dialogue had not occurred between officers of Hutt City and Upper Hutt City Councils regarding the issue.  He noted the Committee was a joint Hutt Valley entity.  He believed it was an important issue for both councils and their residents. 

 

MOVED:  (Cr Carson/Cr Lambert) 

 

“That the Committee supports future involvement of Upper Hutt City Council in the Transfer Station and Resource Recovery Park Request for Proposal process.”

 

The motion was declared LOST on the voices.

 

The Chair repeated a comment Mayor Guppy had made at an earlier Committee meeting, that if an entity participated in a process, it had to be prepared to contribute to the costs.  He cautioned members about committing UHCC to a financial cost they had no knowledge of.  Mayor Guppy added that a final decision could not be made until all financial implications had been presented to UHCC. 

 

The Chair requested the Head of Climate and Solid Waste, HCC ensured dialogue on the issue continued between officers from both councils.

 

Resolved: (Cr Briggs/Cr Shaw)                                              Minute No. HVSC 22103

 

“That the Committee receives the report.”

8.

Akatarawa Cemetery Update (22/37)

Report No. HVSC2022/1/41 by the Parks and Reserves Manager, UHCC

 

The Director Asset Management and Operations, UHCC elaborated on the report.  He highlighted the $90,000 excavator had been purchased as there were no other available contractors. He advised that the operating costs of the cemetery were primarily funded through cost recovery measures and top-ups from UHCC with no input from HCC.  He noted that plans for the future development of the cemetery were underway with a steering group to be established consisting of officers from both councils.  He said the steering group would draft a brief and engage a design team to progress the project to tender stage.  He noted that HCC would contribute to the cos, with the primary contract for the work being held by UHCC. 

 

Resolved: (Cr Briggs/Cr Shaw)                                            Minute No. HVSC 22104

“That the Committee receives and notes the report.”

9.    Dog Control Update – HCC (22/174)

 

The Animal Services Manager, HCC elaborated on the report.

In response to questions from members, the Animal Services Manager, HCC advised officers were currently assessing the selection of electric utility and four-wheel drive vehicles.  He agreed to report back regarding the reasons for the increase in dog euthanasia numbers in October 2021.  He confirmed the boarding kennels were run as a commercial enterprise.  He advised the education programme that officers provided to schools was also offered to adults.

 

The Chair requested officers liaise with the Communications Team in developing a digital programme to support the education programme.  He extended an invitation to members to visit the Les Dalton Dog Park in Wainuiomata.  

 

Resolved(Cr Briggs/Cr Lambert)                                            Minute No. HVSC 22105

 

“That the Committee receives and notes the information.”

 

10.

Dog Control Update - UHCC (22/39)

Report No. HVSC2022/1/42 by the Compliance Services Manager, UHCC

 

The Compliance Services Manager, UHCC elaborated on the report.

 

Resolved: (Cr Briggs/Mayor Guppy)                                   Minute No. HVSC 22106

 

“That the report be received and noted.”

11.

Health Office Activities Update (22/289)

Report No. HVSC2022/1/43 by the Environmental Health Manager, HCC

 

The Head of Regulatory Services elaborated on the report.

 

Resolved: (Cr Briggs/Cr Carson)                                         Minute No. HVSC 22107

 

“That the Committee receives and notes the information.”

12.

Hutt Valley Services Committee Forward Programme 2022 (22/551)

Report No. HVSC2022/1/50 by the Democracy Advisor

 

The Chair advised that the future of the Committee needed to be discussed prior to the local body elections in October 2022.  He requested members send their comments to himself and Cr Newell.  They would collate the feedback and present a report to the Committee to consider at the last meeting of the triennium.

 

Resolved: (Cr Briggs/Mayor Guppy)                                   Minute No. HVSC 22108

 

“That the Committee receives and notes the Forward Programme for 2022 attached as Appendix 1 to the memorandum.”

13.   REGIONAL JOINT SERVICES OPPORTUNITIES

       Cr Carson requested officers to investigate the possibility of joint participation in the development of a transfer station and resource recovery park in the Hutt Valley.  The Chair requested officers to report back on the matter with the possibility of a briefing if required. 

 

 14.    CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 11.04am.

 

 

 

 

 

 

Cr J Briggs

CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 6th day of May 2022