Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr G Barratt

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

COUNCIL

Membership:

13

Meeting Cycle:

Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Quorum:

Half of the members

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendation contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the report be endorsed.”

 “That the recommendations contained in the report be endorsed.”

“That the recommendation part (1) contained in the memorandum be endorsed and a new part (2) be added as follows:

(2)     nominates the Mayor, Deputy Mayor Lewis and Cr Hislop to represent Hutt City Council at the 2022 Ko Tātou | Local Government New Zealand conference to be held in Palmerston North from 20-22 July 2022.”

“That the recommendations contained in the report be endorsed.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Public Excluded Minutes of Infrastructure and Regulatory Committee dated 1 March 2022: Approval of the Riverlink Project Partner Agreement Variation

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Te Kaunihera o Te Awa Kairangi | Hutt City Council held on 16 December 2021: Recommendation to Council from the Long Term Plan/Annual Plan Subcommittee meeting

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Report of the Long Term Plan/Annual Plan Subcommittee | Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau held on 16 December 2021: Reserve Management Contract

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Report of the Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki held on 22 February 2022: Strategic Property Portfolio Update

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Attachment 1

Appendix 1 - Wastewater Treatment Plant Review

a)                a)

Hewer Crescent, Naenae - Broken Yellow Lines (22/58)

The Traffic Engineering Manager elaborated on the report.

In response to a question from a member, the Traffic Engineer advised public consultation had been undertaken and residents did not request an extension to the broken yellow lines.

Cr Mitchell advised this would be an issue for all day parking around the Naenae Centre. He said the matter should be reviewed in accordance with the re-design of the Naenae Centre.

ReCOMMENDED: (Cr Dyer/Cr Mitchell)                      Minute No. TSC 22101

“That the Subcommittee recommends that Council:

(1)   notes and receives the report;

(2)   approves the installation of a No Stopping – At All Times restriction on a 28 metre section of Hewer Crescent, as shown on the plan attached as Appendix 1 to the report;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution; and

(4)   notes that this resolution will take effect once the appropriate signage and/or road marking has been installed.”

For the reasons of traffic flow optimisation and safer vehicle movement.

b)

Restrictions installed under Land Transport (Road User) Rule 2004 (22/70)

The Traffic Engineer elaborated on the report.

In response to a question from a member, the Traffic Engineer advised consideration would be given to add the white L bar at the other end of the designated parking slot.

Cr Mitchell suggested officers could review the other appendices regarding the white L bar being added on the designated parking slot.

In response to a question from a member regarding extending the broken yellow lines to the edge of the driveway of 57 Owen Street, Belmont, the Traffic Engineer advised a request was received from the property owner to leave the broken lines as they stand.

Cr Barratt highlighted an error in recommendation (6) of the officer’s report. She said it should read Naenae and not Wainuiomata.

Cr Briggs foreshadowed an additional recommendation asking officers to extending the broken yellow lines on 57 and 59 Owen Street, Belmont.

Recommended:  (Cr Dyer/Cr Briggs)                       Minute No. TSC 22102

“That the Subcommittee recommends that Council:

(1)   notes and receives the report.

(2)   approves retrospectively the installation of a No Stopping – At All Times restriction (eight metres) across the vehicle access (driveway) serving the property located at 134 Hutt Road, Petone, as shown on the plan attached as Appendix 1 to the report;

(3)   approves retrospectively the installation of a No Stopping – At All Times restriction (nine metres) across the vehicle accesses (driveways) serving property numbers 16 and 18 Tirangi Road, Moera, as shown on the plan attached as Appendix 2 to the report;

(4)   approves retrospectively the installation of a No Stopping – At All Times restriction (37 metres) on the inside of a bend outside property numbers 163 to 165 Riverside Drive, Waiwhetu, as shown on the plan attached as Appendix 3 to the report;

(5)   approves retrospectively the installation of a No Stopping – At All Times restriction (14.5 metres) across vehicle accesses (driveways) serving property numbers 9, 11, 12 and 13 Levin Grove, Kelson, as shown on the plan attached as Appendix 4 to the report;

(6)   approves retrospectively the installation of a No Stopping – At All Times restriction (five metres) across the vehicle access (driveway) servicing property number 1 Dempsey Street on Rata Street, Naenae, as shown on the plan attached as Appendix 5 to the report;

(7)   approves retrospectively the installation of a No Stopping – At All Times restriction (eight metres) across the vehicle access (driveway) serving property number 18 Main Road, Wainuiomata, as shown on the plan attached as Appendix 6 to the report;

(8)   approves retrospectively the installation of a No Stopping – At All Times restriction (nine metres) across the vehicle access (driveway) serving property number 110 Dowse Drive, Maungaraki, as shown on the plan attached as Appendix 7 to the report;

(9)   approves retrospectively the installation of a No Stopping – At All Times restriction (8.5 metres) across the vehicle accesses (driveways) serving property numbers 64 and 1/66 Brunswick Street, Hutt Central, as shown on the plan attached as Appendix 8 to the report;

(10) approves retrospectively the installation of a No Stopping – At All Times restrictions (11 metres and 9 metres) across the vehicle accesses (driveways) serving property numbers 7 to 9 and 13 Richmond Street, Petone, as shown on the plan attached as Appendix 9 to the report;

(11) approves retrospectively the installation of a No Stopping – At All Times restriction (5 metres) across the vehicle access (driveway) serving property number 13 King Street, Petone, as shown on the plan attached as Appendix 10 to the report;

(12) approves retrospectively the installation of a No Stopping – At All Times restriction (five metres) across the vehicle access (driveway) serving property 57 Owen Street, Belmont, as shown on the plan attached as Appendix 11 to the report and asks officers to extend the broken yellow line to the edge of the driveway between 57 and 59 Owen Street, Belmont, subject to agreement from the property owner at 59 Owen Street, Belmont;

(13) approves retrospectively the installation of multiple No Stopping – At All Times restrictions (90 metres) across the vehicle accesses (driveways) serving NZOSL Hutt City Terminal at 55 Port Road, Seaview, as shown on the plan attached as Appendix 12 to the report;

(14) rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution; and

(15) notes that these restrictions have already been installed and are currently being enforced through the Land Transport (Road User) Rule 2004.”

For the reason that the parking restrictions appear in the Land Transport (Road User) Rule 2004, and these resolutions formally reinforce the restriction(s) as recommended in Part 13 – Parking Control – Traffic Control Devices Manual.

c)

Proposed Changes to Route 150 (Kelson - Lower Hutt - Maungaraki - Petone) Bus Stop Configuration (22/106)

Mr Yusuf Khan, Traffic Engineer and Mr Charlie Fairburn, Fixed Assets Bus and Ferry Operations Advisor from Greater Wellington Regional Council (GWRC) were in attendance for the item.

The Traffic Engineer Manager elaborated on the report. He said GWRC had asked to remove the following bus stops due to the negative feedback received during public consultation: 8046; 8047; 8059; 8206; 8212; 9058; 9060; 9062; 8060; 8062; 8215; 9051; 9214 and 9218. He said Council and GWRC would review the feedback and identify a solution going forward.

Mr Khan advised GWRC required additional time to systematically improve all bus stops in Lower Hutt. He noted it was important to work in partnership with Council to undertake significant improvement to the bus transport network.

In response to a question from a member regarding the timeline of its process for the excluded bus stops. Mr Khan advised GWRC would need to review the process. He said further consultation would be undertaken to ensure an improved work process.

The meeting adjourn at 2.38pm and reconvened at 2.46pm.

The Director Economy and Development advised there had been turnover in Council’s Transport team along with an increased workload. He apologised for any confusion caused to members.

Cr Briggs asked that officers report back to the Subcommittee once the bus routes work had been completed.

Mr Khan acknowledged the request and advised Council and GWRC would continue to work together.

Members commended officers for the work towards safety of residents and their concerns.

Cr Briggs acknowledged the work being undertaken to improve the bus stop shelters and routes. He said it was a key project for Lower Hutt. He noted the wellbeing of the community and street safety for road users.

Cr Brown noted that Wainuiomata residents had expressed disappointment regarding the process for Wainuiomata route bus shelters. She said the current process would need to be retrospectively communicated back to the affected residents.

The Chair foreshadowed additional recommendations asking officers to work in partnership with GWRC on the excluded bus stops and to prepare a report outlining the process for future bus routes.

ReCOMMENDED: (Cr Dyer/Cr Mitchell)                       Minute No. TSC 22103

“That the Subcommittee recommends that Council:

(1)   notes and receives the report;

(2)   approves the proposed changes attached as Appendix A to the report;

(3)   requests the following bus stops to be excluded from the resolution: 8046; 8047; 8059; 8206; 8212; 9058; 9060; 9062; 8060; 8062; 8215; 9051; 9214; 9218;

(4)   ask officers to work in partnership with Greater Wellington Regional Council on the excluded bus stops;

(5)   asks the officers to prepare a report outlining the process for reviewing future bus routes;

(6)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed; and

(7)  rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution.”

d)

The Beltway - Cycle-only Path (22/176)

The Traffic Engineer Manager elaborated on the report.

In response to a question from a member, the Traffic Engineer Manager noted the beltway was designed as a cycling only pathway.

RECOMMENDED:    (Cr Dyer/Cr Mitchell)                Minute No. TSC 22104

“That the Subcommittee recommends that Council:

(1)   notes and receives the report; and

(2)   approves the classification of ‘The Beltway’ as a 6.5 kilometre cycle-only path, along sections of local roads as shown on the plans attached as Appendices 1 and 2 to the report.”

For the reason that formalisation of the facility will allow for both enforcement, and improved safety.

Work Programme 2022 (22/46)

Report No. TSC2022/1/18 by the Senior Democracy Advisor

Members asked that the Proposed Changes to the Route 170 (Wainuiomata) Bus Stop Configuration and the Harbour Ward – Bus Stop Review for Routes 81 and 83 reports be moved and reported back in meeting cycle 3 instead of meeting cycle 2.

Resolved: (Cr Dyer/Cr Briggs)                                   Minute No. TSC 22105

“That the work programme be received and noted.”

Opening formalities - Karakia Timatanga

Precedence of Business

In terms of Standing Order 10.4, the Chair accorded precedence to items 5 and 6 to follow item 4b).

The items are recorded in the order in which they were listed on the agenda.

a)                i)

Seaview Marina Limited Draft Statement of Intent 2022/23 to 2024/25 (22/210)

Cr Hislop declared a conflict of interest and took no part in discussion or voting on the matter.

Mr Tim Lidgard, Chief Executive Seaview Marina Limited (SML) and
Mr Peter Steel, Chair of the SML Board were in attendance for the item.

Mr Lidgard and Mr Steel elaborated on the report.  Mr Steel noted SML was entering a transition period. He outlined a number of activities that might impact its finances from 2023/24.

In response to questions from members, Mr Steel explained SML did have a range of plans in place to reduce carbon emissions. He agreed to add them to the SML performance measures. He said SML was working with the Wellington Electric Boat Building Company to support its growth plans by providing a range of facilities.

ReCOMMENDED: (Cr Edwards/Cr Dyer)                  Minute No. PFSC 22101

“That the Committee recommends that Council:

(1)   notes the Seaview Marina (SML) Board has submitted a draft Statement of Intent (SOI) for the three years 2022/23 to 2024/25, attached as Appendix 1 to this report, in accordance with the Local Government Act 2002;

(2)   notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(3)   receives the draft SOI;

(4)   reviews the draft SOI ; and

(5)   provides comment for the SML Board to consider in finalising its SOI.”

b)

Urban Plus Group Draft Statement of Intent 2022/23 to 2024/25 (22/220)

Cr Brown declared a conflict of interest and took no part in discussion or voting on the matter.

Mr Daniel Moriarty, Chief Executive Urban Plus Ltd (UPL) and
Ms Pamela Bell Board Chair UPL were in attendance for the item.

Mr Moriarty and Ms Bell elaborated on the report. They reported UPL was still in transition and was negotiating the broader housing objectives they had been tasked with. They advised UPL was creating partnerships with community housing organisations while also looking at affordable housing within its own remit.

In response to questions from members, Mr Moriarty highlighted the challenges of purchasing building sites close to transport hubs when there was competition from developers. He advised the increased costs forecast for personnel were a result of higher market rates and an additional position to support UPL’s wider remit.

ReCOMMENDED: (Cr Edwards/Cr Dyer)                Minute No. PFSC 22102

“That the Committee recommends that Council:

(1)   notes that the Urban Plus Group (UPL) Board has submitted a draft Statement of Intent (SOI) 2022/23 - 2024/25, attached as Appendix 1 to the report, in accordance with the Local Government Act 2002;

(2)   notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(3)   receives the draft SOI;

(4)   reviews the draft SOI; and

(5)   provides comment for the UPL Board to consider in finalising its SOI.”

c)

Kaupapa Here Tapanga (Naming Policy) (22/74)

The Chair read a statement on behalf of Mr Lee Hunter, Chief Executive, Taranaki Whanui ki Te Upoko o Te Ika, attached as page 17 to the minutes.

Speaking under public comment, Mr Max Shierlaw highlighted Council’s obligation to publicly consult prior to the adoption of Kaupapa Here Tapanga - Naming Policy 2022-2027. He believed Council was obligated to consult under the Local Government Act and to satisfy Council’s Significance and Engagement Policy.

In response to questions from members, Mr Shierlaw considered Council should partner with the Lower Hutt community not just Mana Whenua. He believed he had engaged equally with Mana Whenua on all issues when he had been a Hutt City Councillor.

Speaking under public comment, Mr Rudy van Baarle considered the proposed Kaupapa Here Tapanga - Naming Policy 2022-2027 (the proposed policy) was unfairly prioritising a particular race. He did not believe Council should be outsourcing its decision-making. He said public consultation was essential prior to the proposed policy’s adoption.

In response to a question from a member, Mr van Baarle said he did not consider it was a relevant consideration that Māori street names were a 22% minority in the city.

Speaking under public comment, Ms Kathryn Irvine expressed concern that the process was unfair. She noted a balance of people in the community were not included in the decision-making process.  She said the names of streets needed to be appropriate to the history of all peoples, not just Māori. She added any future move to make changes to street names would be hurtful and a burden on the ratepayer.

In response to questions Ms Irvine said she considered the hurt caused to Māori by colonial changes to place names was historical. She added if Māori held grudges it would be divisive. She suggested Council was listening to one group of people and not providing the same opportunities to others.

Speaking under public comment, Mr Grant Quinn believed a small group of New Zealanders were trying to change New Zealand’s history and cause division. He noted many cultures arrived in New Zealand and that should be acknowledged. He proposed that all ratepayers should have the opportunity to have a say on the Kaupapa Here Tapanga - Naming Policy 2022-2027.

Speaking under public comment, Mr Chris MacKay on behalf of Mr John O’Leary said there existed an assumption colonialism was evil despite the benefits it had brought to New Zealand. He said the Kaupapa Here Tapanga - Naming Policy 2022-2027 failed to recognise all New Zealanders as one people. He considered place names should be easy to read. He urged Council to give all its citizens a chance to have their say.

Speaking under public comment, Mr Chris MacKay suggested Council should consult more widely on the Kaupapa Here Tapanga - Naming Policy 2022-2027 before Council made a decision. He believed it was racist to engage only with Mana Whenua.

In response to questions from members Mr MacKay said all citizens needed to be part of a partnership with Council, not just Mana Whenua. He did not want Mana Whenua to hold a veto on street names. He noted Māori were a minority percentage of Lower Hutt’s population.

The Acting Director Strategy and Engagement elaborated on the report. He confirmed the proposed Kaupapa Here Tapanga - Naming Policy 2022-2027 (policy) did not trigger Council’s Significance and Engagement Policy.  He highlighted the proposed policy would add clarity to the street naming process.

The Kaitatari Tumuaki Māori noted the current Naming Policy was not best practice and did not align with Council’s objective of a city where everybody thrived. He considered the current Naming Policy did not meet Māori expectations and interests and demonstrated little interest in the views of Mana Whenua. He noted the proposed policy was mana enhancing, would provide purposeful engagement with Mana Whenua and would provide a high level of transparency.

In response to questions from members, the Acting Director, Strategy and Engagement confirmed that officers had considered a range of factors when reviewing the current Naming Policy. He added engagement would be an annual process where there would be an opportunity for residents to suggest names. He indicated consultation might be city-wide or targeted depending where areas of development were occurring. He expected the proposed policy would make the naming process more efficient and effective.  He agreed to clarify the process in the proposed policy for when names proposed by Mana Whenua were not inherently Māori.

Cr Brown left the meeting at 3.21pm and rejoined the meeting at 3.23pm.

Cr Briggs expressed support for the recommendations. He said it was a privilege to uphold Council’s obligations under the Treaty of Waitangi. He added the proposed policy enhanced the mana of Mana Whenua and enriched Council’s partnership with them.

Cr Hislop expressed support for the recommendations. She expressed trust that Mana Whenua would act in good faith and be respectful of everybody in the community when street names were being considered. She noted the process did provide an opportunity for consultation.

Cr Barratt expressed concern with the recommendations noting that she would be voting against them. She believed the public should have been consulted on the proposed policy. She agreed with the public speakers that the proposed policy excluded parts of the community.

Cr Shaw expressed support for the recommendations. She believed the proposed policy would provide an opportunity to work together.

Cr Brown expressed support for the recommendations. She said it represented genuine engagement with Mana Whenua. She acknowledged the students at Wainuiomata High School who acted with courage to highlight the issue of street naming in Lower Hutt.

Cr Sutton expressed concern with the recommendations. She believed the proposed policy did meet the threshold of significance and wider consultation should have taken place.

Cr Rasheed expressed concern with the recommendations. She believed the proposed policy would create division. She considered Lower Hutt was multi-cultural not bicultural. She believed the Lower Hutt community should have been consulted on the proposed policy. 

Cr Mitchell expressed support for the recommendations. He noted all place names in Lower Hutt were Māori before the settlers arrived. He noted only 22% were still Māori. He considered it was important to normalise te reo names in the community.

Cr Milne expressed concern with the recommendations.  He believed outsourcing decisions to a third party was an abdication of Council’s duties. He considered Council should consult residents on the proposed policy.

Cr Dyer expressed support for the recommendations. He believed the new process would help provide more suitable names for the city. He added it would enable Council to recognise the dedication of many in Lower Hutt, not just Māori.

Mayor Barry expressed support for the recommendations. He noted Council’s current Naming Policy had created division, hurt and frustration within Mana Whenua and in submitters across Lower Hutt.  He said the proposed policy would allow Council to make decisions in a respectful way. He urged all members to understand Lower Hutt’s history and fulfill Council’s obligations under the Treaty of Waitangi.

The Chair expressed support for the recommendations. He noted Māori names had been sidelined in the past and needed to be given priority. He noted this did not preclude other names. He expressed a firm belief in the goodwill of Mana Whenua.

Cr Briggs expressed concern about underlying racism and fear. He believed Mana Whenua worked in good faith with Council and were supportive and enabling. He considered the proposed policy would help address inequity in a small way.

ReCOMMENDED: (By Division) (Cr Briggs/Deputy Mayor Lewis)                                                                                                                   Minute No. PFSC 22103

“That the Committee recommends that Council:

(1)   adopts the proposed Kaupapa Here Tapanga - Naming Policy 2022-2027 (the proposed Policy) attached as Appendix 1 to the report;

(2)   agrees to amend the community boards’ delegations to reflect that the naming of new roads and alterations to street names will be in accordance with the proposed Policy;

(3)   approves the current Kaupapa Here Tapanga Register (the Register) for public notification attached as Appendix 2 to the report;

(4)   notes that Mana Whenua are working with Councils regionally to develop a register of names and identify the areas in the region where they should be used;

(5)   notes that these names, once agreed, will be added to the Register and publicly notified with all other approved names;

(6)   notes that the Register is a “living document” and that as names are approved, they will be added to the Register;

(7)   notes that the new names will be publicly notified annually;

(8)   notes that areas experiencing particularly intensive development will be given specific opportunities to provide suggested names, which once approved, will be added to the Register;

(9)   notes that developers will be advised of both the proposed Policy and process through the usual networks and asked to provide any names that they would like considered for inclusion in the Register; and

(10) notes that a specific website page will be set up to enable community members to propose names. “

The motion was declared carried by division with the voting as follows:

Cr Barratt abstained from voting on the above matter.

d)

Review of Financial Delegation Policy and Procurement Policy (22/17)

The Group Chief Financial Officer elaborated on the report. She highlighted a new aspect of the Financial Delegation Policy would bring forward capital budgets to allow more flexibility in delivering Council’s capital investments programme and help accelerate projects.

ReCOMMENDED: (Cr Edwards/Cr Dyer)                    Minute No. PFSC 22104

“That the Committee recommends that Council:

(1)   receives and notes the report;

(2)   approves the updated Financial Delegation Policy attached as Appendix 1 to the report; and

(3)   approves the updated Procurement Policy attached as Appendix 2 to the report.”

e)

Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 and its to implications for the District Plan review (22/352)

The Head of Planning elaborated on the report. She considered Option 2  was the most cost effective option. She also considered it was also the most attainable considering the time and resources available and was the easiest for the community to follow. She explained the process would involve preparing a draft Intensification Plan Change followed by a public information campaign. She advised feedback would be publicly sought in April 2022 and a final draft would be considered by Council in May and June 2022 for adoption by July 2022. She added this would allow the Intensification Plan Change to be notified in time for government’s statutory deadline of August 2022. 

In response to questions from members, the Principal Policy Planner advised Council was not constrained when applying qualifying matters to the areas currently identified in the District Plan. He said Council could include other qualifying matter areas where there was new information such as for historic areas and natural hazard areas.  He added under the Intensification Planning Instrument, qualifying matters could only be used to modify building heights and densities, not other potential impacts on historic areas or natural hazards. He confirmed that if a building was not currently included in the District Plan schedule of  heritage buildings, it would be able to be demolished until Council’s future District Plan changes came into effect. He confirmed intensification would impact all residential areas of Lower Hutt except the Hill Residential and Landscape Protection Residential Activity Areas.

The Director, Environment and Sustainability was asked to circulate to members any advice provided to Council on the matter of District Plan reviews that were taking place prior to the repeal of the Resource Management Act and before its new requirements were known.

ReCOMMENDED: (Cr Edwards/Cr Mitchell)             Minute No. PFSC 22105

“That the Committee recommends that Council:

(1)     notes and receives the officer’s report attached as Appendix 1 (Report No. PFSC2022/1/41) to the report; and

(2)     proceeds with the District Plan review through Option 2:  An Intensification Planning Instrument plan change followed by full new District Plan.”

f)

Intensification Planning Instrument - Initial Option Identification and Analysis (22/353)

The Head of Planning elaborated on the report.  She explained the mandatory and discretionary aspects of the Intensification Planning Instrument (IPI). She recognised these aspects would signal a significant change particularly for residential areas.

In response to a question from a member, the Principal Policy Planner confirmed there would no longer be vehicle parking minimums in the proposed District Plan.

In response to questions from members, the Head of Planning advised further information would be presented to the District Plan Review Subcommittee meeting on 17 March 2022.

Mayor Barry expressed frustration that government was taking a blanket approach across the country to high density housing. He highlighted the risk of intensifying housing with no car parking spaces in areas where public transport was not available.

ReCOMMENDED: (Cr Edwards/Mayor Barry)            Minute No. PFSC 22106

“That the Committee recommends that Council

(1)   notes that Council is required under Resource Management (Enabling Housing Supply and Other Matters) Amendment Act to notify an Intensification Planning Instrument by 20 August 2022 to enable greater building heights and density, primarily in residential and commercial areas;

(2)   notes that Council opposed the Enabling Housing and Other Matters Amendment Act in its submission to Parliament’s Environment Committee in November 2021;

(3)   notes that all other tier one territorial authorities (including Kapiti Coast District, Porirua City, Upper Hutt City and Wellington City Councils) are also required to notify an intensification planning instrument by 20 August 2022;

(4)   receives the information contained in the report (Report No.PFSC2022/1/42);

(5)   directs officers to work alongside other councils in the region to align their approach and process as much as reasonably practicable;

(6)   directs officers in the engagement plan to clearly outline what Council is required to do under legislation and what Council has discretion to do in this Intensification Planning Instrument; and

(7)   directs officers to publicly advertise an initial draft of the Intensification Planning Instrument in March/April 2022.”

g)

2022 Triennial Local Government Elections (22/171)

The Electoral Officer elaborated on the report.

ReCOMMENDED: (Cr Edwards/Cr Mitchell)         Minute No. PFSC 22107

“That the Committee recommends that Council:

(1)   notes that in accordance with regulation 31 of the Local Electoral Regulations 2001, Council has the ability to determine the method used to order the names on the voting paper for the 2022 triennial local elections, using alphabetical, random or pseudo-random order;

(2)   agrees to use the random order method of arranging candidates’ names on the voting paper for the 2022 triennial local elections for Lower Hutt City and its community boards; and

(3)   agrees that the election for the Hutt Mana Charitable Trust be conducted in conjunction with the 2022 triennial local elections for Lower Hutt City. “

5.

Seaview Marina Limited Six Month Report to 31 December 2021 (22/183)

Report No. PFSC2022/1/27 by the Senior Management Accountant

Cr Hislop declared a conflict of interest and took no part in discussion or voting on the matter.

Mr Tim Lidgard, Chief Executive Seaview Marina Limited (SML) and Mr Peter Steel, Board Chair SML were in attendance for the item.

Mr Steel elaborated on the report.

Resolved: (Cr Edwards/Cr Shaw)                                       Minute No. PFSC 22108

“That the Committee receives the half year report from Seaview Marina Limited attached as Appendix 1 to the report.”

6.

Urban Plus Group Six Month Report to 31 December 2021 (22/221)

Report No. PFSC2022/1/26 by the Senior Accountant

Cr Brown declared a conflict of interest and took no part in discussion or voting on the matter.

Mr Daniel Moriarty, Chief Executive Urban Plus Ltd (UPL) and Ms Pamela Bell, Board Chair UPL were in attendance for the item.

Resolved: (Cr Edwards/Cr Mitchell)                                   Minute No. PFSC 22109

“That the Committee receives the half year report from Urban Plus Limited Group attached as Appendix 1 to the report.”

7.

Hutt Valley Chamber of Commerce Six Monthly Report to
31 December 2021 (22/78)

Report No. PFSC2022/1/25 by the Head of Business and Economy

Mr Patrick McGibbon, Chief Executive Hutt Valley Chamber of Commerce (HVCC) and Mr Mark Skelly, President HVCC were in attendance for the item.

Mr McGibbon and Mr Skelly elaborated on the report.  Mr McGibbon acknowledged the contribution and support of Council’s Head of Business and Economy.

Members thanked Mr McGibbon, Mr Skelly and HVCC for their contribution to Lower Hutt’s resilience and for assisting young job-seekers into trades.

Resolved: (Cr Edwards/Cr Hislop)                                      Minute No. PFSC 22110

“That the Committee notes and receives the report.”

8.

Seaview Business Association 12 Monthly Report to
31 December 2021 (22/79)

Report No. PFSC2022/1/28 by the Advisor - Business and Economy

Mr Mike Henderson, Chairperson Seaview Business Association was in attendance for the item.

Mr Henderson elaborated on the report. 

The Chair requested that officers keep members updated on the issues raised by
Mr Henderson, namely illegal street racing, waste management and flood protection.

Mayor Barry left the meeting at 5.28pm and rejoined at 5.30pm.

Cr Milne left the meeting at 5.29pm.

Cr Sutton left meeting at 5.30pm and rejoined at 5.32pm.

Cr Dyer left meeting at 5.35pm and rejoined at 5.38pm

Cr Dyer left the meeting at 5.46pm and rejoined via audio-visual link at 6.07pm.

Resolved: (Cr Edwards/Cr Mitchell)                                   Minute No. PFSC 22111

“That the Committee receives and notes the information.”

9.

Council performance overview for the half year ended
31 December 2021 (22/18)

Report No. PFSC2022/1/29 by the Principal - Portfolio Performance

In response to a question from a member, the Director Economy and Development said Kāinga Ora would be making a decision on Council’s funding proposal to the Valley Floor Infrastructure Acceleration Fund in April 2022.

In response to questions from members, the Principal Advisor, Research and Evaluation advised Council had asked Waka Kotahi if it could collect data on road conditions that were connected to accidents and was waiting for a response. She advised the main reasons several residents were dissatisfied with the green waste collection service was the frequency of collection and confusion about the dates of collection.

The Strategic Advisor reminded members a complete review of waste collection services would be undertaken 12 months from when the new rubbish and recycling services were instigated in 2021.

Resolved: (Cr Edwards/Cr Briggs)                                      Minute No. PFSC 22112

“That the Committee receives and notes the report.”

a)

Three Waters Reform Update (22/211)

Report No. PFSC2022/1/30 by the Strategic Advisor

The Strategic Advisor elaborated on the report. He highlighted that officers had updated the recommendations contained in the report to reflect new information from the Department of Internal Affairs (DIA). He advised that although the Water Services Entities Bill (the Bill) was delayed, Council could still engage with residents on the proposed Bill in March 2022. He added applications for the first tranche of funding from DIA would open from March to August 2022. He noted DIA was advising local authorities to commence considering project opportunities for its funding applications. He indicated it was likely Council could receive funds in the order of $6-8M.

In response to a question from a member, the Strategic Advisor did not believe consultation would be impacted by small changes to the Bill. The Acting Director Strategy and Engagement added that Council’s consultation platform would be updated regularly and would link to a government website.

Resolved: (Cr Edwards/Mayor Barry)                       Minute No. PFSC 22113

“That the Committee:

(1)   receives and notes the report;

(2)   notes that Government previously signalled it would introduce the Water Services Entities Bill (the Bill) to Parliament before Christmas 2021 and Council agreed to engage with residents once the Bill was introduced;

(3)   notes that the Bill is now expected to be introduced in mid-2022;

(4)   agrees to engage with residents in March 2022 using information that is currently and will soon be available from the Governance Working Group, and where possible, work with other councils in the region to align engagement; and

(5)   delegates to the Mayor and Chairs of Standing Committees to finalise engagement material with officers and notify Councillors in advance of engagement commencing.”

b)

Policy, Finance and Strategy Committee Work Programme 2022 (22/227)

Report No. PFSC2022/1/31 by the Democracy Advisor

Resolved: (Cr Edwards/Deputy Mayor Lewis)         Minute No. PFSC 22114

“That the Work Programme be received and noted.”

Resolved:  (Cr Edwards/Cr Mitchell)                                  Minute No. PFSC 22115

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

13.       Strategic Property Portfolio - Update (22/77)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

2.

APOLOGIES

Resolved:   (Deputy Mayor Lewis/Cr Briggs)                        Minute No. CCCCC 22101

“That the apology received from Cr Brown be accepted and leave of absence be granted.”

5.

Presentation by the Fraser Park Sportsville Board on the Fraser Park Sportsville Annual Report (22/208)

Report No. CCCCC2022/1/20 by the Director Neighbourhoods and Communities

Cr Hislop declared a conflict of interest and took no part in discussion or voting on the matter.

Cr Shaw declared a conflict of interest and took no part in discussion or voting on the matter.

The Director, Neighbourhoods and Communities elaborated on the report.   She introduced Mr Colin Stone, Chair of Fraser Park Sportsville (FPS) Board. 

Mr Stone introduced Ms Liz Le Prou, Manager, FPS and Mr Caleb Meade, Treasurer of the FPS Board.   He thanked Council for its trust in the FPS management, Board and operating model.  He highlighted FPS’s $52,000 profit for the 2021 year was the result of Council’s grant and the minimisation of overheads. He noted FPS operated with minimal staff and that this structure was reflected in its strategy. He said FPS focussed its business on the facilities available for hire, and encouraged organisations using facility to provide programming. He highlighted the increased hireage income and monthly door count.  He considered FPS now had collaborative relationships with founding member clubs and officers which aligned to the new Strategic Plan.   He noted while club successes had been good, there had not been growth in club membership.  He considered this would be addressed through affiliate membership organisations.  He highlighted FPS was managing financial ebbs and flows while COVID had restricted its ability to work strategically.  He said they had conducted a number of workshops to develop the new Strategic Plan, and this had clarified strategic outcomes for the next two and a half years.  He advised FPS had developed operational plans and management KPIs that aligned to the Strategic Plan.    He noted the FPS Board now had an Annual Work Plan, and Board Subcommittees.

In response to questions from members, Mr Stone advised that while the facility operated as the FPS Group, the hospitality operations were managed under the auspices of the Limited Company.  He noted this structure had been put in place to enable FPS to have a Full Liquor Licence rather than a Club Licence. He said the financial statements for the cafe and bar operations were provided as separate accounts. He noted FPS would look to address this structure in 2023, acknowledging the requirement to have separate entities to meet legal obligations.

In response to a question from a member, Ms Le Prou said FPS had focussed on increasing hireage numbers and this was reflected in the large increase in hireage income.   She noted this had been completed through word of mouth from existing hirers.

Resolved:     (Deputy Mayor Lewis/Cr Briggs)                     Minute No. CCCCC 22102

“That the Fraser Park Sportsville Annual Report 2021 be received and noted.”

6.

Recommendation to Te Kaunihera o Te Awa Kairangi |Council - 23 March 2022 - 171 Upper Fitzherbert Road Easement (22/4)

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

The Head of Parks and Reserves elaborated on the report.

In response to a question from a member, the Head of Parks and Gardens confirmed the public would still be able to use the land to access the ridge of land positioned above it.   She noted users tended to walk and cycle to the west of the land at 171 Upper Fitzherbert Road.

Recommended:  (Deputy Mayor Lewis/Cr Mitchell)      Minute No. CCCCC 22103

“That the Committee recommends that Council:

(1)   notes that there are no submissions objecting to the proposed easement; and

(2)   agrees to grant a right of way easement in favour of the landowner of 166 and 169 Upper Fitzherbert Road according to s48 of the Reserves Act 1977 over Council-owned Scenic Reserve situated at 171 Upper Fitzherbert Road, Wainuiomata Lot 1 DP 44948 CT 18C/1427 as indicated in Appendix 1 attached to the report.”

For the reason that it allows the landowner access between properties 166 and 169 Upper Fitzherbert Road.

7.

Proposal to Vary Leased Area at Te Whiti Park (22/27)

Report No. CCCCC2022/1/19 by the Technical Officer Parks

The Technical Officer Parks elaborated on the report.

Resolved:   (Deputy Mayor Lewis/Cr Barratt)                      Minute No. CCCCC 22104

“That the Committee:

(1)   notes that the Te Aroha Hutt Valley Association has sought an extension of its current lease area by 385m2 to expand its health operations at Te Whiti Park (the Park);

(2)   notes that the proposal has no impact on the function of Te Whiti Park, particularly public access to the Park;

(3)   notes that the request is consistent with Council’s Sportsgrounds Reserve Management Plan;

(4)   notes that public consultation will be undertaken pursuant to the Reserves Act 1977 and that any submissions objecting to the proposal will be reported back to the Committee; and

(5)   approves the lease variation request extending the leased area by 385m2 for that portion of Te Whiti Park subject to the results of the public consultation.”

8.

Director's Report: Neighbourhoods and Communities Group (22/105)

Report No. CCCCC2022/1/1 by the Museums Director

The Director, Neighbourhoods and Communities elaborated on the report.

In response to questions from members, the Director, Neighbourhoods and Communities said through the recent organisational redesign, the existing community hubs and libraries had been merged as one team.  She noted they had been positioned as eight anchor facilities, and split into two teams for the north and south of the city.  She said the two Neighbourhood Coordinator positions would also be provided for the north and south areas of the city.  She advised the play grant funding was largely external funding provided by Sport New Zealand.  She noted officers had a timeframe to meet with the Chairs of the Community Funding Panels to discuss how they could manage their projects and the funds yet to be spent.   She noted delays with these projects were the result of COVID including shortages of people resources and supply chain disruptions. She said it would be unlikely that these projects would be delivered in 2022, and officers were considering how they could be delivered in the first half of 2023. She highlighted the library of e-bikes was a pilot for the city and if it went well could be expanded.  She advised officers could report back on the tender for education outside the classroom to the next meeting. 

Resolved: (Deputy Mayor Lewis/Cr Shaw)                        Minute No. CCCCC 22105

“That the report be received and noted.”

a)

Naenae Projects Update (22/111)

Memorandum dated 27 January 2022 by the Project Manager (Naenae)

The Project Manager (Naenae) elaborated on the memorandum.  He noted the demolition was a little behind as contractors had discovered the old swimming pools from 1956 under the main leisure pool.  He said the concrete substructure was currently being broken up, and the demolition phase was expected to be completed by the end of March 2022.  He advised work on site would likely begin in July 2022, depending on resource consent process timelines. He noted the team were working with the Risk and Assurance Manager to better classify risk ratings within the Risk Register.

In response to questions from members, the Project Manager (Naenae) noted the Project Team was aware some buildings within Hillary Court area were earthquake prone, and they were actively looking for alternative larger community development spaces within Naenae.  He noted any such developments would be considered within the confines of the Spatial Plan budget.  He advised the salvage operation for the Community Hall would be conducted after the demolition was complete.   He said all salvaged material from the Community Hall had been stored safely, he highlighted he would be able to provide an update on timings for community access in the near future.  

Resolved: (Deputy Mayor Lewis/Cr Mitchell)          Minute No. CCCCC 22106

“That the Committee receives and notes the information.”

b)

Communities Committee Work Programme (22/32)

Report No. CCCCC2022/1/21 by the Democracy Advisor

The Director, Neighbourhoods and Communities elaborated on the report.  She noted a City Safety Update would be provided to the Committee at either the April 2022 or July 2022 meeting.   

Resolved: (Deputy Mayor Lewis/Cr Hislop)             Minute No. CCCCC 22107

“That the work programme be received and noted.”

10.

QUESTIONS

There were no questions.

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22101

“That the apology received from Cr Barratt be accepted and leave of absence be granted.”

a)

47a Collingwood Street Road Stopping and Disposal (21/1731)

The Head of Parks and Reserves elaborated on the report.

ReCOMMENDED: (Cr Hislop/Cr Mitchell)            Minute No. IARCC 22102

“That the Committee recommends to Council that the service lane 47a Collingwood Street, Waterloo SEC 41 BLK XXIV Hutt Valley Settlement SO 24065 be stopped under s116 of the Public Works Act 1981 and sold to an adjoining property owner.”

For the reason to dispose of land that is surplus to Council requirements.

b)

Draft Integrated Transport Strategy (22/354)

The Head of Transport elaborated on the report. 

In response to a question from a member, the Head of Transport advised a behavioural change campaign would be undertaken to encourage less use of private vehicles.

In response to questions from a member, the Head of Transport advised Council would collaborate with Greater Wellington Regional Council to undertake a number of initiative tasks such as the improvement of the Integrated Transport Strategy.

In response to a question from a member regarding population growth and how it would affect the transport system, the Head of Transport said he would report back to the committee with the information.

In response to a question from a member, the Head of Transport advised the climate change section in Appendix 1 of the officer’s report would be updated.

In response to questions from members, the Head of Transport said he would provide information regarding the number of commuters driving into Lower Hutt and the percentage of commuters on the Hutt Valley line driving to a train station.

Recommended: (Cr Hislop/Cr Brown)                Minute No. IARCC 22103

“That the Committee recommends that Council:

(1)   notes and receives the draft Integrated Transport Strategy; and

(2)   approves the draft Integrated Transport Strategy, attached as Appendix 1 to the report, to commence public consultation.”

Petition - Save the Atkinson tree in York Bay, Eastbourne from removal

Ms Fiona Christeller expressed support for Council’s initiative project to build the shared pathway Tupua Horo Nuku, the extension of Te Ara Tupua. She said the infrastructure work would make cycling and walking a safe route for the community. She outlined the family history of the extended Atkinson family who had resided in York Bay for over a decade. She explained the Atkinson tree had been a significant feature in the Eastbourne community and had survived by its roots being nourished by local rainwater and seaweed coverage. She noted the Atkinson tree provided much needed shade in the summer season. She asked for the committee’s support of the 220 petition signatures to retain the Atkinson tree in its original place.

In response to a question from a member, Ms Christeller advised the petition was promoted on the York Bay page and the Eastbourne Community page on social media.

Resolved:  (Cr Hislop/Cr Shaw)                                Minute No. IARCC 22104

“That the Committee:

(1)     receives the petition from Fiona Christeller in regard to the proposed removal of the Atkinson tree from York Bay, Eastbourne attached as Appendix 1 to the report;

(2)     agrees to refer the petition to officers to inform their work;

(3)     notes that a report will be presented to the Committee at its next meeting on
3 May 2022 that will include a response to the areas raised by this petition; and

(4)     thanks the petitioner for the work that went into the petition.”

6.

Proposed Public Street Names: Subdivision of 64 Waipounamu Drive, Kelson (21/1641)

Report No. IARCC2021/5/274 by the Traffic Engineer

The Head of Transport elaborated on the report.

In response to a question from a member, the Head of Transport advised a list of the street names were referred to Mana Whenua for review. He noted that Land Information New Zealand had approved the list of the street names. He added officers were working with Mana Whenua on the proposed Māori names.

MOVED: (Cr Hislop/Cr Mitchell)                                           

That the Committee:

(1)   approves the name Kairaumati Crescent for the new public road (Road 2) shown in Appendix 1 of the report;

(2)   approves the name Takapō Grove for the new public road (Road 3) shown in Appendix 1 of the report; and

(3)   approves the name Mohua Way for the new private road (Road 4) shown in Appendix 1 of the report.

Cr Shaw spoke against the motion.  Cr Shaw expressed support for Parauriki Grove and Mokomoko Way for public road (Road 3) and private road (Road 4). She explained the names expressed the South Island theme and incorporated Hutt Valley’s history on the Western Hills.

AMENDMENT MOVED: (Cr Shaw/Cr Dyer)

“That the Committee:

(1)      approves the name Kairaumati Crescent for the new public road (Road 2) shown in Appendix 1 of the report;

(2)      approves the name Parauriki Grove for the new public road (Road 3);

(3)       approves the name Mokomoko Way for the new public road (Road 4).

The amendment was declared LOST on a show of hands.

Cr Dyer expressed disappointment that the report was unclear regarding the background or the rationale behind the proposed names. He said further background information would be beneficial for the committee’s decision-making in the future.

Cr Mitchell acknowledged Council’s Kaitatari Tumuaki Māori input to the proposed names.

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22105

“That the Committee:

(1)   approves the name Kairaumati Crescent for the new public road (Road 2) shown in Appendix 1 of the report;

(2)   approves the name Takapō Grove for the new public road (Road 3) shown in Appendix 1 of the report; and

(3)   approves the name Mohua Way for the new private road (Road 4) shown in Appendix 1 of the report.”

For the reasons that these sections of the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

7.

Proposed Temporary Road Closure - Muritai Road, Eastbourne - ANZAC DAY SERVICE 2022 (22/273)

Report No. IARCC2022/1/36 by the Traffic Engineer

The Head of Transport elaborated on the report.

In response to a question from a member, the Head of Transport advised the Eastbourne Memorial RSA (Inc) would proceed with the event, under government’s COVID-19 framework.

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22106

“That the Committee:

(1)   notes and receives the report;

(2)   notes that the recommendations should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(3)   agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report attached as Appendix 1 to the report;

·         Anzac Day Service – 2022: Monday 25 April 2022 between the hours of 9:00am to 11:00am attached as Appendix 2 to the report;

·         Muritai Road, Eastbourne (the section of road between the intersections of Rimu and Makaro Streets);

(4)   agrees to temporarily rescind the existing parking restrictions during the listed event and impose a ‘No Stopping’ parking restriction on the following roads:

·      Anzac Day Service – 2022: Monday 25 April 2022 between the hours of 9:00am to 11:00am attached as Appendix 2 to the report; and

·      Muritai Road, Eastbourne (the section of road between the intersections of Rimu and Makaro Streets).”

For the reasons that the proposed road closure and parking restrictions are required to accommodate the annual Eastbourne Memorial Returned Services Association - Anzac Day Service 2022 and closures for previous year’s events have not solicited any complaints from the public.

8.

Proposed Temporary Road Closures: Laings Road, Knights Road and Queens Drive, Hutt Central - ANZAC DAY DAWN SERVICE AND WREATH LAYING 2022 (22/274)

Report No. IARCC2022/1/37 by the Traffic Engineer

The Head of Transport elaborated on the report.

Resolved: (Cr Hislop/Mayor Barry)                                    Minute No. IARCC 22107

“That the Committee:

(1)   notes and receives the information;

(2)   notes that the recommendations should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(3)   agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report attached as appendix 1 to the report:

Anzac Day Dawn Service and Wreath Laying – 2022: Monday 25 April 2022 between the hours of 5:00am to 11:00am attached as Appendix 2 to the report;

·         Laings Road, Hutt Central (the section of road between the intersections of Myrtle Street and Queens Drive); and

·         Knights Road, Hutt Central (the section of road between the intersections of Stevens Grove and Laings Road); and

·         Queens Drive, Hutt Central (the section of road between the High Street roundabout and Laings Road); and

(4)   agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

Anzac Day Dawn Service and Wreath Laying – 2022: Monday 25 April 2022 between the hours of 5:00am to 11:00am attached as Appendix 2 to the report);

·         Laings Road, Hutt Central (the section of road between the intersections of Myrtle Street and Queens Drive);

·         Knights Road, Hutt Central (the section of road between the intersections of Stevens Grove and Laings Road); and

·         Queens Drive, Hutt Central (the section of road between the High Street roundabout and Laings Road).”

For the reasons that the proposed road closures and parking restrictions are required to accommodate the Civic - Anzac Day Dawn Service and Wreath Laying 2022, and closures for previous year’s events have not solicited any complaints from the public.

9.

Proposed Temporary Road Closure - Reynolds Bach Drive, Silverstream - Hutt Valley Motorsport Club Hill Climb 2022 (22/276)

Report No. IARCC2022/1/38 by the Traffic Engineer

The Head of Transport elaborated on the report. He advised further information would be provided in the climate change consideration section of the report going forward.

Resolved:  (Cr Hislop/Cr Dyer)                                           Minute No. IARCC 22108

“That the Committee:

(1)   notes and receives the report.

(2)   notes that the recommendations should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(3)   agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report attached as Appendix 1 to the report:

·         Hutt Valley Motorsport Club Hill Climb – 2022: Friday 15 April 2022 (Good Friday) between the hours of 7:00am to 6:00pm (attached as Appendix 2 to the report);

• Reynolds Bach Drive, Stokes Valley (the section of road between the ‘gates’ to the end of Reynolds Bach Drive); and

(4)   agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

·         Hutt Valley Motorsport Club Hill Climb – 2022: Friday 15 April 2022 (Good Friday) between the hours of 7:00am to 6:00pm (attached as Appendix 2 to the report); and

·         Reynolds Bach Drive, Stokes Valley (the section of road between the ‘gates’ to the end of Reynolds Bach Drive).”

For the reasons that the proposed road closure and parking restrictions are required to accommodate the annual Hill Climb event held by the Hutt Valley Motor Sport Club, and that closures for previous year’s events have not solicited any complaints from the public.

1770.

Three Waters Update (22/314)

Report No. IARCC2022/1/39 by the Strategic Advisor

The Strategic Advisor elaborated on the report.

In response to a question from a member, the Strategic Advisor advised Wellington Water Limited had discovered high coliform readings in the pipes located in the Taita and Avalon areas. He said the leakage had reached the Hutt River,  He noted a review would be undertaken to narrow down where the contamination had occurred.

The Chair acknowledged the two leaks in Kensington Avenue, Petone had been successfully fixed.

Resolved: (Cr Hislop/Cr Dyer)                                            Minute No. IARCC 22109

“That the Committee receives the report and notes its contents.”

11.

Regulatory Matters (22/212)

Report No. IARCC2022/1/40 by the Head of Regulatory Services

The Head of Regulatory Services elaborated on the report. He noted the challenge to fill the vacant positions in the resource and building consent teams.

In response to a question from a member, the Head of Regulatory Services advised the information on the New Apperances Industry Bylaw would be incorporated in the officer’s report going forward. He noted that since the initial bylaw workshop there had been a number of companies and operators who had benefitted from the information.

The Chair commended the officers for their work.

Resolved: (Cr Hislop/Cr Mitchell)                                       Minute No. IARCC 22110

“That the Committee receives and notes the information.”

Infrastructure and Regulatory Committee Work Programme 2022 (22/305)

Report No. IARCC2022/1/32 by the Senior Democracy Advisor

Resolved: (Cr Hislop/Cr Brown)                                         Minute No. IARCC 22111

“That the report be noted and received.”

Resolved: (Cr Hislop/Cr Brown)                                         Minute No. IARCC 22112

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

15.     Approval of the Riverlink Project Partner Agreement Variation (22/404)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Opening formalities - Karakia Timatanga

Te Ara Whakamua o Te Awa Kairangi ki Tai Lower Hutt Climate Action Pathway (22/431)

The Head of Climate and Solid Waste elaborated on the report.  He advised the Te Ara Whakamua O Te Awa Kairangi ki Tai Lower Hutt Climate Action Pathway (the Pathway) had been produced by a co-design approach with the community.  He said that climate change solutions required community effort.  He thanked the members of the Lead Group for their work.

The Head of Climate and Solid Waste advised the goal of diverting 1,100 tonnes of green waste (page 97 of the agenda) should read 2,100 tonnes.  He believed the use of the word ‘planned’ when referring to the District Plan Review was appropriate due to the process being paused while resources were diverted to the intensification aspect of the review.  He said the Pathway was a living document and any updates could be included at a later date.

In response to questions from members, the Head of Climate and Solid Waste confirmed the Pathway document would be available on Council’s website and would contain all relevant links.  He agreed to report back to members regarding the origin of the ‘survey of businesses’ referred to on page 52 of the agenda. 

Mr Bruce Anderson, Lead Group member, said the Pathway document was a first step to progressing actions required to slow the effects of climate change in the city.  He confirmed it was a living document, which would change as time went by to reflect changes made and challenges faced.  He believed there was more to be done regarding  the population’s consumption behaviour.

Ms Virginia Horrocks, Lead Group member, thanked Council for setting up the co-design process and for their work. She especially thanked the Head of Climate and Solid Waste.  She noted that Council was a leader in New Zealand with its climate change response. 

Ms Karen Yung, representing the Zero Carbon Hutt Network on the Lead Group, said she was thankful to Council for setting up the co-design group and opening the process to the community. She agreed the Pathway document was a living document and noted there would be updates on the progress of actions. She thanked all members of the Lead Group for their contributions.

In response to a question from a member regarding the learnings of individual Lead Group members, Mr Anderson said the proess had enabled beneficial conversations with agencies. He added this communication would lead to better outcomes.

In response to a question from a member, the Head of Climate and Solid Waste advised paragraphs 9-12 of the report detailed the next steps, including how to update the document once actions commenced.

Cr Mitchell thanked the Lead Group for their time and passion in developing the Pathway.  He looked forward to it transitioning into action.

Cr Briggs believed the Pathway would begin to empower the community to take action against climate change.

Cr Shaw commended all those involved in the Pathway.  She expressed concern that currently not enough was being done to achieve carbon zero by 2050. 

Mayor Barry stated the Pathway was one of the most important pieces of work for the future of the city, region, country and world.  He thanked everyone for their effort and work.  He said the next step was obtaining the buy-in of the community. 

RECOMMENDED:    (Cr Rasheed/Cr Mitchell)      Minute No. CCASC 22102

“That the Committee recommends that Council:

(1)   endorses and supports the finalised Te Ara Whakamua o Te Awa Kairangi ki Tai Lower Hutt Climate Action Pathway entitled ‘Ka whati te tai, ka pao te tōrea! Our race against time’ attached as Appendix 1 to the report;

(2)   acknowledges the Lead Group members for their significant contribution and leadership in the design of the engagement process and the development of the Pathway document; and

(3)   notes the transition of the existing Lead Group into the Lower Hutt Climate Action Pathway Steering Group to oversee the implementation of the Pathway.”

5.

Climate change related reporting (21/1868)

Report No. CCASC2022/1/43 by the Manager Financial Strategy & Planning

The Manager Financial Strategy and Planning elaborated on the report. 

Resolved:         (Cr Briggs/Cr Shaw)                               Minute No. CCASC 22103

“That the Committee:

(1)        receives the report; and

(2)       notes that officers will undertake work with the intention of including climate change related disclosures in or alongside Council’s Annual Report for future annual reports beginning in the 2022/23 financial year.”

6.

Update on Council's solid waste and waste minimisation work (22/25)

Report No. CCASC2022/1/45 by the Solid Waste Manager

The Solid Waste Manager elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste advised projected revenues for rubbish and recycling were $5.8M and $3.9M respectively and that the projected costs were in line with these figures.  He added the projected costs of the greenwaste service were $600,000 and revenue was $420,000.  He noted this was a new service and full cost recovery was not expected at this stage. He stated that $55,000 had been added to the 2022/23 budget for contamination penalties.  He noted that currently contamination rates were 16%-17%, and if that level continued, the budget would not be sufficient.  He was optimistic that work in education and behavioural change could bring the contamination rate down to more manageable levels. 

In response to further questions from members, the Head of Climate and Solid Waste advised the overheads for the combined cost of rubbish, recycling and green waste were $632,000  with $874,000 for other operating costs.  He explained officers were looking at employing a consultant for food waste.  He said it was preferable for all councils in the region to work jointly on food waste, however each council was at a different stage. He confirmed more households were using Council’s rubbish and recycling system and that this added more potential for contamination.  He agreed working with the community with effective education programmes was a good way to reduce contamination rates.

In response to a question from a member,The Solid Waste Manager advised contamination occurred due to a lack of education and care. He added that officers were currently analysing which suburbs had the highest contamination levels and which materials were causing the contamination.  He advised the results of the analysis would help to target education programmes.  He agreed to present the findings in future reports to the Committee. 

In response to a question from a member regarding how the contamination penalties would be funded, the Head of Climate and Solid Waste advised they were currently funded through the kerbside collection budget.

Cr Edwards suggested that once the education programme had commenced, households identified as contaminators should move to a three strike system as costs were high and unsustainable.  He advocated for zero tolerence of abuse of Council’s recycling system.

Resolved:              (Cr Briggs/Cr Edwards)                             Minute No. CCASC 22104

“That the Committee notes the update on various solid waste management and minimisation matters.”

7.

Whaitua te Whanganui-a-Tara: Update on implementation (22/26)

Report No. CCASC2022/1/46 by the Senior Advisor Climate and Sustainability

The Senior Advisor Climate And Sustainability elaborated on the report.

Resolved:    (Cr Briggs/Deputy Mayor Lewis)                Minute No. CCASC 22105

“That the Committee receives and notes the report.”

8.

Update on Council's climate change work (22/24)

Report No. CCASC2022/1/44 by the Head of Climate and Solid Waste

The Head of Climate and Solid Waste elaborated on the report.

In response to questions from members, the Head of Climate and Solid Waste advised that targets from the Carbon Reduction and Climate Resilience Plan 2021-2031 could be reported in future.  He further advised that the Head of Transport would report back to members regarding progress on converting street lighting to LED.  He noted that once all street lights had been converted, approximately 110 tonnes of carbon emissions would be saved.

In response to questions from members regarding liability numbers for the methane flare at the Silverstream Landfill, the Head of Climate and Solid Waste advised the calculations were difficult.  He said this was due to the amount of gas being destroyed by the flare using material that had been in the landfill for the past 10 years.  He added other calculations for liability were based on the tonnage of waste for the current year. 

In response to questions from a member regarding the car share initiative, the Head of Climate and Solid Waste advised there were currently two car share companies operating in Wellington city – Mevo and City Hop.  He said that Mevo had recently approached Council officers requesting a commitment from Council for its services should Mevo expand into the Hutt Valley.  He said there had been no requests received from Mevo for a reduction in parking fees for their vehicles.  He referred to a 2018 report which recommended Council enable car share operators to pay for parking on an annual basis.  He reiterated talks were continuing with Mevo.   

Resolved:    (Cr Briggs/Cr Edwards)                                Minute No. CCASC 22106

“That the Committee notes the update on various climate change work streams.”

a)

Update on pest and animal control work programme (22/406)

Report No. CCASC2022/1/47 by the Head of Parks and Reserves

The Head of Parks and Reserves elaborated on the report.

In response to a question from a member, the Head of Parks and Reserves advised the Silverstream Landfill site would be included in the 2022 deer culling operation.  She explained deer numbers had been increasing in the area as deer moved between Stokes Valley and the landfill area. 

Cr Mitchell said that community groups would like to be involved in the eradication programme, especially in monitoring pest animal numbers. He supported moves to eradicate pest animals.

Deputy Mayor Lewis supported an extra deer cull.  She noted a resident in Wainuiomata had recently installed barbed wire around his property to prevent deer eating his vegetable garden.

Cr Briggs thanked officers for their work on what he believed would be an on-going problem.  He was pleased with the increase in contractor capacity.  He requested officers include an update on culled deer numbers in future reporting, along with a commentary on capacity and resources required.  He added that in future he hoped other pest animals would be similarly controlled.

Resolved:         (Cr Briggs/Cr Mitchell)                         Minute No. CCASC 22107

“That the Committee notes and receives the report.”

b)

Climate Change and Sustainability Committee Work Programme 2022 (22/360)

Report No. CCASC2022/1/34 by the Democracy Advisor

In response to a question from a member, the Head of Climate and Solid Waste advised that government’s Emmissions Reduction Plan (the Plan) was scheduled to be released in May 2022.  He advised he would update the Committee on the Plan at its meeting on 14 July 2022.

In response to a question from a member, the Director Environment and Sustainability advised that due to staffing resourcing issues, work was being undertaken to assess how the Whaitua recommendations would be implemented.  She agreed to keep members updated with progress on the matter.

Members noted the future reporting on pest and animal control work.

Resolved:            (Cr Briggs/Cr Mitchell)                      Minute No. CCASC 22108

“That the work programme be received and noted.”

Closing formalities - Karakia Whakamutunga

Recommendations

That Council:

(1)   notes it has funded the two multi-sport courts at Bell Park as part of the Ignite Sports complex;

(2)   notes the partnership agreement with Ignite Sports Trust to support activities for the wellbeing of rangatahi in Lower Hutt; and

(3)   agrees to provide a one-off $100k operating grant to Ignite Sports Trust to support the completion of the refurbishment of Ignite Sport Facility at Bell Park.

For the reason that this proposal aligns with our strategic shift to enabling more community-led activity and our role in harnessing the collective impact of all those on the ground. And because from our engagement with the Moera community we know there is a need for more to be provided for young people in the wider Moera, Waiwhetu, Gracefield neighbourhood.

Recommendations

That Council:

(1)     resolves, in accordance with clause 17 of the First Schedule of the Resource Management Act 1991, to approve Plan Change 53 to the City of Lower Hutt District Plan;

(2)     approves the affixing of the Common Seal to Plan Change 53 in accordance with Standing Order 8.2; and

(3)     notes that a public notice will be included in the Hutt News on 29 March 2022 advising the operative date of Plan Change 53, in accordance with clause 20 of the First Schedule of the Resource Management Act 1991.

Recommendation

That Council:

(1)   notes the 2022 Ko Tātou | Local Government New Zealand conference programme attached as Appendix 1 to the memorandum; and

(2)   nominates the Mayor, Deputy Mayor Lewis and one Councillor to represent Hutt City Council at the 2022 Ko Tātou | Local Government New Zealand conference to be held in Palmerston North from 20-22 July 2022.

No.

Title

Page

1⇩

LGNZ 2022 Conference Programme

74

Attachment 1

LGNZ 2022 Conference Programme

4.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 26-27 to the minutes.

5.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 28-29 to the minutes.

16 November 2021

Resolved:    (Cr Edwards/Cr Dyer)                                         Minute No. C 21501

“That the minutes of the meeting held on 16 November 2021, with the exception of items 5a) and 5c), be adopted.”

Item 5a)

Proposed Private Plan Change 53: 190, 236 and 268 Stratton Street, Normandale – Rezoning to Rural Residential Activity Area  (21/1733)

Cr Edwards commended the owners for balancing the protection of significant areas of bush with the provision of 12 additional residential lots.

Resolved:   (Cr Edwards/Cr Mitchell)                   Minute No. C 21502

“That Council:

(1)   receives the report and recommendation of the hearing panel dated
13 October 2021, acting under delegated authority pursuant to Section 34A of the Resource Management Act 1991, for the hearing of submissions and further submissions on Private District Plan Change 53;

(2)   notes the process under the Resource Management Act 1991 for Proposed Private District Plan Change 53: 190, 236 and 268 Stratton Street, Normandale - Rezoning to Rural Residential Activity Area;

(3)   approves Private District Plan Change 53 in accordance with Clause 29 of Schedule 1 to the Resource Management Act 1991 as recommended in the report by the hearing panel and attached as Appendix 1 to Report No. PFSC2021/5/257;

(4)   adopts the recommended decision on Private District Plan Change 53 and the further evaluation and reasons for that decision set out in the report by the hearing panel contained within Appendix 1 to Report No. PFSC2021/5/257; and

(5)  resolves to publicly notify its decision on Private District Plan Change 53 within 10 working days of this decision and to service the decision on the applicant and submitters.”

Item 5c)

Wellington Water Limited Annual Report for the year ended 30 June 2021  (21/1766)

Resolved:   (Cr Edwards/Cr Brown)                      Minute No. C 21503

“That Council:

(1)   receives and notes the Annual Report for Wellington Water Limited for the year ended 30 June 2021, attached as Appendix 1 to Report No. PFSC2021/5/261;

(2)   notes the qualified audit opinion, which was not unexpected following the qualified audit opinion from last year, with two non-financial measures not able to be sufficiently supported by Wellington Water Limited; and

(3)  notes the qualified audit opinion will have a consequential impact on Council’s Annual Report.”

17 November 2021

Resolved:      (Deputy Mayor Lewis/Cr Briggs)                       Minute No. C 21504

“That the minutes of the meeting held on 17 November 2021, except for items 5a) and 5b), be adopted.”

Item 5a)

Electricity Corporation of New Zealand Ltd (ECNZ) Track- 166 Upper Fitzherbert Road (21/1664)

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

Resolved:  (Deputy Mayor Lewis/Cr Mitchell)    Minute No. C 21505

“That Council:

(1)   notes that this proposal is consistent with Council Policy including the Reserves Acquisition and Disposal Policy and Private Use of Council Reserve Land Policy;

(2)   agrees to purchase the 3ha of land that includes the track at the north end of 166 Upper Fitzherbert Road for $78,000 + GST;

(3)   agrees to release public notice for the proposed easement over 171 Upper Fitzherbert Road in favour of the owners of 166 and 169 Upper Fitzherbert Road consistent with the requirements of s119 and s120 of the Reserves Act 1977; and

(4)   notes that a follow-up report to the Communities Committee will be submitted in the next meeting cycle presenting any submissions received regarding the proposed easement over 171 Upper Fitzherbert Road.”

For the reason to secure public access over the portion of Electricity Corporation of New Zealand Limited (ECNZ) track at 166 Upper Fitzherbert Road.

Item 5b)

1 Tipperary Grove, Wainuiomata Consultation for Revocation (21/1747)

Resolved:  (Deputy Mayor Lewis/Cr Edwards)  Minute No. C 21506

“That Council:

(1)   agrees to initiate community engagement on Tipperary Grove Reserve, Wainuiomata in order to come to a decision on its future use including possible revocation of Local Purpose Reserve (community building) status; and

(2)   notes that a further report will be submitted following the engagement process likely in the second meeting cycle of 2022, to provide feedback on the consultation process and determine the next steps.”

25 November 2021

Resolved:     (Cr Briggs/Cr Rasheed)                          Minute No. C 21507

“That the minutes of the meeting held on 25 November 2021, except for item 4, be adopted.”

Item 4)

Options regarding activities on the site of the closed Wainuiomata Landfill (21/1807)

Mayor Barry foreshadowed an amendment to part (6) of his Mayor’s recommendations to include reference to the Wainuiomata Community Board.

Resolved:   (Mayor Barry/Cr Brown)                   Minute No. C 21508

“That Council:

(1)   receives and notes the report;

(2)   notes that officers are still investigating the feasibility and cost of establishing a gas collection/destruction system on the site and replanting the site;

(3)   notes that the potential establishment of a gas collection and destruction system and/or replanting of the site, were not included in the Long Term Plan 2021-2023, and additional revenue would be required to fund ongoing costs along with servicing of debt and depreciation if no alternative revenue is identified;

(4)   agrees to continue to allow current activities but disallow new activities not associated with further remediation of the site;

(5)   agrees that for any activity to continue or go ahead it must not adversely impact on Council’s ability to carry out further remediation of the site; and

(6)   notes parts (4) and (5) take into account officer’s advice and submissions received from residents living within the proximity of the Wainuiomata Landfill and the Wainuiomata Community Board.”

2 December 2021

Resolved:    (Cr Edwards/Cr Mitchell)                                   Minute No. C 21509

“That the minutes of the meeting held on 2 December 2021, except for items 4b) - 4c), be adopted.”

Item 4a)

Hutt City Council Group Annual Report 2020/21 (21/1748)

Mayor Barry advised that this item would now be considered at the additional Council meeting on 21 December 2021.

Item 4b)

Dangerous, Affected and Insanitary Building Policy Hearing Subcommittee - 9 November 2021 (21/2011)

Resolved:    (Cr Edwards/Cr Briggs)                     Minute No. C 21510

“That Council:

(1)   adopts the proposed Dangerous, Affected and Insanitary Building Policy 2021, attached as Appendix 3 to the report, subject to the following amendments;

(a) indicate what Council will do if a building is determined to be affected or insanitary;

(b) ensure a copy of the dangerous building notice is also sent to Heritage New Zealand Pouhere Taonga in the case of buildings on the Hutt City Council District Plan Heritage Schedule; and

(c) ensure that all definitions in the policy are updated to reflect the exact wording of the current legislation; and

(2)    for the reasons that the Building Act 2004 requires Council to have a policy on dangerous, affected, and insanitary buildings and to review that policy every five years. Council’s current policy was agreed in December 2016, has recently been reviewed in consultation with Emergency New Zealand and Heritage New Zealand Pouhere Taonga, and addresses dangerous and insanitary buildings to the extent of Council’s legal mandate.”

Item 4c)

Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee - 18 November 2021 (21/2009)

Cr Briggs noted that the Class 4 Gaming Venue and Board Venue Policy (the policy) was passed unanimously at the Policy, Finance and Strategy Committee held on 2 December 2021.  He said the policy reflected the wishes of the community and he was proud to support it.

Cr Brown said that central government needed to investigate this issue on a nationwide basis.

Resolved: (UNANIMOUS)    (Cr Edwards/Cr Mitchell)
                                                                                    Minute No. C 21511

“That Council:

(1) adopts Option 1: Wellbeing approach – sinking lid to amend the Class 4 Gaming Venue and Board Venue Policy as attached as pages 10-14 to the minutes;

(2) agrees that there will be no new machines or venues in Council owned buildings;

(3) asks officers to gather and report data annually on the number of electronic gaming machines, the number of venues and gaming machine profits for the city and grants details;

(4) asks officers to investigate a fee that covers the cost of licensing enforcement and data gathering;

(5) asks officers to investigate long-term accommodation options that fit with the values in Council’s Class 4 Gaming Venue and Board Venue Policy;

(6) works with Local Government New Zealand around a government review of the Gambling Act 2003 and online gambling; and

(7)  for the reasons that:

(a)   the Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee (the subcommittee) has considered carefully all the evidence presented in the written and verbal submissions;

(b)   the subcommittee’s overriding priority is to reduce harm and for those reasons the Subcommittee is making the recommendations;

(c)   the subcommittee has considered and notes the submissions on a sinking lid policy and what it will mean and believes that none of the evidence suggests a sinking lid policy will bring about significant or sudden reductions in community grants; and

(d)   the subcommittee’s recommendations include an intention to gather and monitor data to assess the impact of the decisions.”

a)

Recommendations to Council from the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021 (21/2150)

Mayor Barry noted that in comparison to other councils in the region, the proposed rates increase for Hutt City was the lowest (with Upper Hutt City).  He said the Annual Plan reflected the parameters set in the Long Term Plan 2021-2031.  

Resolved:   (Mayor Barry/Deputy Mayor Lewis)                 Minute No. C 21512

“That Council adopts the recommendations made on the following reports, and any amendments, agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021:

a)       Draft Annual Plan 2022-2023 – Financial Aspects;

b)       Application for funding from the Infrastructure Acceleration Fund; and

c)       Eastern Bays Shared Path.”

b)

Urban Plus Limited and Group - Annual Report for the year ended 30 June 2021 (21/2088)

Report No. HCC2021/5/292 by the Senior Accountant

Cr Brown declared a conflict of interest and took no part in voting on the matter.

Ms Pamela Bell, Chair and Mr Daniel Moriarty, Chief Executive of Urban Plus Limited (UPL) were in attendance for the item.

Ms Bell elaborated on the report.  She highlighted that UPL was making significant progress in providing affordable housing, forming tangible and fruitful partnerships for community housing and moving towards being Homestar 6 rated under the healthy homes standards.  She said the three main challenges during the year were the changing construction industry context, extra stresses placed on the team and the COVID-19 situation. 

In response to questions from members, Mr Moriarty advised the Pak’n Save site had recently been sold to a housing developer, with the purpose of developing community housing.  Ms Bell stated that the lack of available land was a hindrance to providing additional housing for the community.  She said that UPL was exploring different ways to partner with new entities in order to develop housing.  She confirmed that plans for the future would include three-storey developments designed to maximise space.

Mayor Barry thanked past and present members of UPL for their contribution.

Cr Brown acknowledged the work UPL had achieved in partnerships with Māori by delivering Homestar 6 quality homes for families.

Resolved:    (Mayor Barry/Cr Hislop)                                  Minute No. C 21513

“That Council receives and notes the Annual Report for Urban Plus Group for the year ended 30 June 2021 attached as Appendix 1 to the report.”

c)

Urban Plus Limited - Statement of Expectations 2022-2023 (21/2187)

Report No. HCC2021/5/299 by the Director Economy and Development

Cr Brown declared a conflict of interest and took no part in voting on the matter.

Ms Pamela Bell, Chair and Mr Daniel Moriarty, Chief Executive of Urban Plus Limited (UPL) were in attendance for the item.

The Director Economy and Development elaborated on the report. 

In response to questions from members, Ms Bell explained the formation of partnerships was challenging and it was important to link with entities who had successful histories and experiences to move forward.  Mr Moriarty added that operating within the construction industry was challenging with a lot of strain and pressure on resources and materials.

Deputy Mayor Lewis thanked the UPL team for their work to date.  She said that Council was committed to working with UPL.

Mayor Barry foreshadowed an additional motion regarding Council and Urban Plus Limited officers working together to achieve the outcomes in UPL’s Statement of Intent and Letter of Expectations.

Resolved:     (Mayor Barry/Deputy Mayor Lewis)               Minute No. C 21514

“That Council:

(1)   approves the 2022/23 Urban Plus Limited Statement of Expectations 2022-2023 attached as Appendix 1; and

(2)   asks officers to work with Urban Plus Limited to develop a plan on how best to work together over the next 12 months to achieve the outcomes in Urban Plus Limited’s Statement of Intent and Statement of Expectations.”

d)

Seaview Marina Limited - Annual Report for the year ended 30 June 2021 (21/2085)

Report No. HCC2021/5/293 by the Senior Management Accountant

Cr Hislop declared a conflict of interest and took no part in voting on the matter.

Mr Peter Steel, Chair and Mr Tim Lidgard, Chief Executive of Seaview Marina Limited (SML) were in attendance for the item.

Mr Steel elaborated on the report.  He advised that talks with Council officers would commence shortly to discuss the breakwaters, including their maintenance, any upgrading and the payment of insurance.

Mr Lidgard explained that the marina had largely been unaffected by the COVID-19 situation.  He added that health and safety remained of paramount importance and that 45 new berths were created this year, of varying sizes in response to the market. 

The Group Chief Financial Officer advised that a draft Statement of Intent would be available for comment and feedback from members in February 2022.

In response to questions from members, Mr Lidgard confirmed an extensive health and safety programme was in place prior to his appointment and was now under review.  He explained that whilst boat storage was not at full capacity, it was steadily growing at 1% per month.  Mr Steel advised the total performance on revenue and occupancy was tracking well.

Cr Hislop advised she was pleased to have been Council’s representative on the Seaview Marina Board.  She said SML was making good progress on a number of items.  She thanked the team for their dedication and hard work.

Mayor Barry thanked past and present Board members for their contribution.  He noted that the new electric ferry was an example of how Lower Hutt could become a leader in the electric-vehicle  industry.

Resolved:      (Mayor Barry/Cr Dyer)                                    Minute No. C 21515

“That Council receives and notes the Annual Report for Seaview Marina Limited for the year ended 30 June 2021 attached as Appendix 1 to the report.”

e)

Hutt City Community Facilities Trust - Annual Report for the year ended 30 June 2021 (21/2084)

Report No. HCC2021/5/294 by the Senior Management Accountant

Cr Shaw declared a conflict of interest and took no part in voting on the matter.

Mr John Strahl, Chair of Hutt City Community Facilities Trust was in attendance for the item. 

Mr Strahl elaborated on the report.  He advised the winding up of the company and transferring of assets to Council had been achieved on time.

Cr Shaw thanked Mr Strahl for his high level of professionalism.  She noted that since inception, all the hubs and community spaces had brought people together.  She also thanked all previous and current trustees and members for their work.

Mayor Barry thanked past and present Trust members for their contribution.

Resolved:   (Mayor Barry/Cr Brown)                                    Minute No. C 21516

“That Council receives and notes the Annual Report for the Hutt City Community Facilities Trust for the year ended 30 June 2021 attached as Appendix 1 to the report.”

f)

Submission on Economic Regulation for Three Waters (21/2164)

Report No. HCC2021/5/28 by the Strategic Advisor

The Strategic Advisor elaborated on the report.  He advised the submission had been prepared for councils in the Wellington region by a group of experts and was based on the assumption that the Three Water reforms were proceeding. 

The Chief Executive advised that with the recent government decision to postpone the release of the Three Waters Reform Bill until March 2022, any public engagement exercise would not occur until after that date.  She added that the postponement would allow the working group to have meaningful input into the Bill.  She said officers would keep members informed of the process.

Cr Milne rejoined the meeting at 3.30pm.

Mayor Barry advised he had spoken with the Mayors in the Wellington region.  He stated that Upper Hutt City Council had already undertaken some preliminary consultation with their community, with other councils waiting for further information from central government.

Cr Mitchell thanked those concerned for the thoroughness of the submission and the advice received to date.

Resolved:    (Mayor Barry/Deputy Mayor Lewis)                 Minute No. C 21517

“That Council:

(1)   agrees to jointly submit with other Councils in the Wellington region on the design of economic regulation and consumer protection in response to the Ministry of Business, Innovation and Employment consultation document, and

(2)   endorses the contents of the draft submission attached as Appendix 1 to the report.”

g)

Aotearoa Collective for Public Transport Equity - Free Fares campaign (21/2186)

Report No. HCC2021/5/300 by the Head of Mayor's Office

The Mayor elaborated on the report.

Crs Briggs, Mitchell, Brown and Shaw spoke in support of the recommendations as they aligned with the strategic direction of Council and would help to create equity in the community.   

Cr Brown believed the funding model for public transport was flawed and needed government assistance to change it.

Resolved:  (UNANIMOUS) (By Division)     (Cr Briggs/Cr Shaw)             
                                                                                                          Minute No. C 21518

“That Council:

(1)  notes the Aotearoa Collective for Public Transport Equity’s request for Council to support the Free Fares campaign which advocates to central government to fund free public transport for the following groups (attached as Appendix 1 to the report):

(a)     Tertiary students;

(b)     Community Services Card holders; and

(c)      Under 25-year-olds.

(2)   notes no membership fee is required to become a member of the Aotearoa Collective for Public Transport Equity;

(3)   becomes a member of the Aotearoa Collective for Public Transport Equity;

(4)   supports and adds the name of Hutt City Council to the ‘Free Fares’ campaign being co-ordinated by the Aotearoa Collective for Public Transport Equity; and

(5)   notes that supporting this campaign does not require any ongoing commitment or action by Council.”

The motion was declared carried by division with the voting as follows:

Cr Milne abstained from voting on the matter.

h)

Delegations Register (21/2072)

Report No. HCC2021/5/296 by the Solicitor

Resolved:   (Mayor Barry/Deputy Mayor Lewis)                 Minute No. C 21519

“That Council approves the Delegations Register attached as Appendix 1 to the report.”

i)

Schedule of Meetings for 2022 (21/1884)

Report No. HCC2021/5/27 by the Senior Democracy Advisor

In response to a question from a member, the Head of Democratic Services advised it would be difficult to alter the meeting schedule at this stage.  She said committee timings could be reviewed for the next  triennium. 

Resolved:      (Mayor Barry/Cr Dyer)                                    Minute No. C 21520

“That Council:

(1)   adopts the schedule of meetings for 2022 attached as Appendix 1 to the report, subject to approval by the community boards in respect of their meeting dates;

(2)   agrees that the venue for meetings of Council, its committees and subcommittees is the Hutt City Council Chambers, 30 Laings Road, Lower Hutt;

(3)   agrees to a commencement time of 2pm for Council, committee and subcommittee meetings; and

(4)   delegates authority to the Chief Executive in consultation with the Mayor or committee/subcommittee Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

For the reason that the Local Government Act 2002 requires that a local authority must hold the meetings that are necessary for the good government of its district, at the times and places that it appoints.

Resolved:      (Mayor Barry/Cr Brown)                                          Minute No. C 21521

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 5 October 2021, be confirmed as a true and correct record.”

Resolved:      (Mayor Barry/Cr Edwards)                                      Minute No. C 21522

“That the minutes of the meeting of the Hutt City Council held on Monday, 1 November 2021, be confirmed as a true and correct record.”

24 September 2021

Resolved:     (Mayor Barry/Cr Shaw)                                     Minute No. C 21523

“That the minutes of the meeting held on 24 September 2021 be noted.”

20 October 2021

Resolved:    (Cr Hislop/Cr Mitchell)                                     Minute No. C 21524

“That the minutes of the meeting held on 20 October 2021 be adopted.”

1 November 2021

Resolved:      (Mayor Barry/Cr Edwards)                              Minute No. C 21525

“That the minutes of the meeting held on 1 November 2021 be adopted.”

11 November 2021

Resolved:     (Mayor Barry/Cr Briggs)                                   Minute No. C 21526

“That the minutes of the meeting held on 11 November 2021 be adopted.”

22 November 2021

Resolved:      (Cr Hislop/Cr Mitchell)                                   Minute No. C 21527

“That the minutes of the meeting held on 22 November 2021 be adopted.”

26 November 2021

Resolved:    (Cr Briggs/Cr Rasheed)                          Minute No. C 21528

“That the minutes of the meeting held on 26 November 2021 be adopted.”

11.

Sealing Authority (21/2148)

Report No. HCC2021/5/30 by the Legal Co-ordinator

Resolved:       (Mayor Barry/Deputy Mayor Lewis)                        Minute No. C 21529

“That Council:

(1)   approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report;

(2)   approves the deeds executed under Power of Attorney set out in Schedule 2, contained in this report; and

(3)   approves the warrants set out in Schedule 3 of the report.

SCHEDULE 1 - GENERAL SEALING AUTHORITY

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

Easements in Gross

a)   4 Collingwood Street

Williams Corporation Trading 6 Limited and Hutt City Council

DOC/21/107083

b)   119A Waiwhetu Road

Richard Mark Beaufort, Glynis Marion Beaufort and Kendons Trustees No.2 Limited and Hutt City Council

DOC/21/107092

c)   123 Cambridge Terrace

Williams Corporation Trading 16 Limited and Hutt City Council

DOC/21/107099

d)   356-362 George Street

Michael Terence Friday and Independent Trust Company (2018) Limited and Hutt City Council

DOC/21/107168

e)   80 Parkway (South) - Stage 2

Parkway Rise Limited and Hutt City Council

DOC/21/108368

f)    292 Oxford Terrace

Richard David Reder & Karen Elizabeth Reder and Hutt City Council

DOC/21/107636

g)   206 Wise Street, Wainuiomata, Lower Hutt

Fitzherbert Developments limited and Hutt City Council

DOC/21/108495

h)   489-491 Riverside Drive

Riverside Drive Developments Limited and Hutt City Council

DOC/21/109650

i)    69 Main Road, Wainuiomata

Narendra Singh & Sandeep Kaur and Hutt City Council

DOC/21/111986

j)    11 Cressy Street, Lower Hutt

Williams Corporation Trading 7 Limited and Hutt City Council

DOC/21/113260

k)   10 Avery Grove, Lower Hutt

Williams Corporation Trading 7 Limited and Hutt City Council

DOC/21/113462

l)    14 Bauchop Road, Lower Hutt

Williams Corporation Trading 4 Limited and Hutt City Council

DOC/21/113464

m)  318-324 Oxford Terrace, Lower Hutt

Williams Corporation Trading 10 Limited and Hutt City Council

DOC/21/113465

n)   61 Shearer Crescent, Naenae, Lower Hutt

Clinton Jon Betteridge and Michelle Anne Kennedy and Hutt City Council

DOC/21/116103

o)   16A Bull Avenue, Wainuiomata

ABI 12 Limited and Hutt City Council

DOC/21/1189

S 90 Application

a)   Hutt City Council Reserve Classification Lot 2 DP 456938

DOC/21/107508

Discharge of Encumbrance

a)   221, 239, 246, 248, 252 Wise Street, Wainuiomata

49, 64, 66, 68 and 116 Trelawney Road, Wainuiomata

DOC/21/112502