HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Poari Hapori o Ōkiwinui
Eastbourne Community Board

 

 

31 January 2022

 

 

 

Order Paper for the meeting to be held in the

East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne,

on:

 

 

 

 

 

Tuesday 8 February 2022 commencing at 7.15pm

 

The meeting will be held under the Red Traffic Light setting.

Please scan in with the QR code, maintain a one metre distance and wear a mask.

 

 

 

 

Membership

 

Virginia Horrocks (Chair)

Murray Gibbons

Belinda Moss

Bruce Spedding (Deputy Chair)

Frank Vickers

 

Deputy Mayor Tui Lewis

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 


 

 

 

COMMUNITY BOARDS FUNCTIONS AND DELEGATIONS

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a)         do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b)         are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(c)         are subject to any other statutory requirements that may apply to a particular delegation;

(d)         are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f)           promote centralisation of those functions where the appropriate expertise must be ensured; and

(g)         reflect that all statutory and legal requirements must be met.


DELEGATIONS

Decide:

·              Naming new roads and alterations to street names (in the Community Board’s area).

·              Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note 1

·              Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note 2

·              The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·              The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·              The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

·              The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

·              Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·              The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

CONSIDER AND MAKE RECOMMENDATIONS TO COUNCIL ON:

·              Particular issues notified from time to time by Council to the Community Board.

·              Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

 

 


 

1  This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the              site crosses ward or community boundaries.

2  The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.


·              Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·              Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·              The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

 

GENERAL FUNCTIONS

Provide their local community’s input on:

·              Council’s Long Term Plan and/or Annual Plan.

·              Council’s policies, programmes (including the District Roading Programme) and bylaws.

·              Changes or variations to the District Plan.

·              Resource management issues which it believes are relevant to its local community, through advocacy.

·              The disposal or acquisition of significant assets.

·              Road safety including road safety education within its area.

·              Any other issues a Board believes is relevant to its local area.

·              Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

·              Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

·              An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·              An overview of parks, recreational facilities and community activities within its local area.

Develop:

·              Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

·              Local community awards.

Promote:

·              Recreational facilities and opportunities in its area with a view to ensure maximum usage.

·              Arts and crafts in its area.


·               

Appoint:

·              A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).


 

appendix 1 – community engagement fund

criteria

 

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.


              EASTBOURNE

A STATEMENT OF BASIC PRINCIPLES

The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,

Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,

Desires to conserve and enhance this asset for the  enjoyment  of  future generations of residents and visitors, and therefore;

Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1.  A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2.  A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3.  A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4.  A community where industry and commerce have developed without detriment to the natural environment;

5.  A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6.  A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7.  A community which values and encourages preservation of its heritage and history.

Further:

It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.

 

    


               8                                          08 February 2022

HUTT CITY COUNCIL

 

Poari Hapori o Ōkiwinui
Eastbourne Community Board

 

Meeting to be held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 8 February 2022 commencing at 7.15pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES

No apologies have been received.

2.       The Eastbourne Awards (21/2217)

An Eastbourne Award presented by Mayor Campbell Barry.

The following recipient has been selected for an Eastbourne Award:

· Gail Abel– for the many years of energy and love with which she has cared for the environment of Eastbourne and the Bays.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4.       Presentations

a)      Presentation by a representative of OSPRI NZ Ltd (21/2223)

Verbal presentation on pest control operations by Ms T Beauchamp

b)      Presentation by a Councillor of Greater Wellington Regional Council (21/2219)

Verbal presentation by Cr Prue Lamason

c)       Presentation by Park Ranger from Greater Wellington Regional Council (21/2258)

Verbal presentation by Ms Jo Greenman, East Harbour Regional Park Ranger.

5.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.  

6.       Minutes                                 

Meeting minutes Eastbourne Community Board, 2 November 2021                    10

7.       Appointment of the Deputy Chair (21/2216)

Memorandum dated 19 January 2022 by the Democracy Advisor                        27

8.       Chair's Report (22/65)

Report No. ECB2022/1/6 by the Chair                                                                  29

9.       Democracy Advisor's Report (21/2220)

Report No. ECB2022/1/7 by the Democracy Advisor                                           32

10.     Information Items

a)      Williams Park Update (22/3)

Memorandum dated 7 January 2022 by the Parks, Reserves and Recreation Planner  37

b)      Maire Street Shared Path - Update (22/50)

Report No. ECB2022/1/9 by the Transport Asset and Planning Lead        39

c)       Eastbourne Community Centre Carpark (22/54)

Report No. ECB2022/1/10 by the Transport Asset and Planning Lead      46

11.     Report BACK  from representatives on local organisations (21/2218)

Report No. ECB2022/1/11 by the Democracy Advisor                                         48      

12.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

 

 

Judy Randall
DEMOCRACY ADVISOR

 


                                                                      10                                         2 November 2021

HUTT CITY COUNCIL

 

Poari Hapori o Ōkiwinui

Eastbourne Community Board

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 2 November 2021 commencing at 7.15pm

 

                                                                                                                                               

PRESENT:

Ms V Horrocks (Chair)

Mr M Gibbons

 

Ms B Moss

Mr B Spedding (Deputy Chair)

 

Mr F Vickers

 

 

Deputy Mayor T Lewis

 

                                          

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:         Mayor C Barry (part meeting)
Mr K Puketapu-Dentice, Director Economy and Development
Mr J Kingsbury, Head of Transport

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

Mr B Hu, Traffic Engineering Manager

Ms J Randall, Democracy Advisor

 

PUBLIC BUSINESS

 

1.       APOLOGIES

 There were no apologies.

2.

The Eastbourne Awards

The Eastbourne Awards were presented by Mayor Barry.  The following recipients were selected:

 

·     Ms Gail Abel– for the many years of energy and love with which she has cared for the environment of Eastbourne and the Bays.  Ms Abel was unable to attend the award ceremony due to a prior commitment. Her award will be presented at the meeting of the Board on Tuesday 8 February 2022.

 

·     Ms Judy Lawrence – for helping community groups in Eastbourne and other communities in New Zealand and the world to better understand the impacts of sea level rise and the ways communities can plan for a different future.

 

·     Ms Joanna Ponder and Mr Richard Ponder – for sharing their love of books and art with the residents of Eastbourne and their generous contribution to the cultural life of the community.

 

·        Mr David Maxwell Cheyne - for his loyalty and service to Eastbourne and the Muritai Yacht Club, as their Judge and Starter for club races for over 20 years.

The full citations are attached as pages 7-9 to the minutes.

3.       PUBLIC COMMENT

Under Standing Order 15.1 Mr Owen Spearpoint raised a matter under public comment which fell within the terms of reference of the Eastbourne Community Board.  He expressed disappointment with the lack of Council consultation regarding the section of the Marine Parade fence that had been removed. 

Under Standing Order 15.1 Ms Heather McLean raised a matter under public comment which fell within the terms of reference of the Eastbourne Community Board. She noted the Marine Parade fence had been in place for 56 years and the wooden palings in the fence that had been removed had only needed replacing. She advised that without the fence the strength of the wind could be overwhelming. She asked for a walkway on the seaward side to allow easy pedestrian access, particularly for the safety of wheelchairs and push chairs. She tabled supporting material attached as pages 10-15 to the minutes.

The Chair agreed the Marine Parade fence would be an item for the Board’s agenda at its first meeting on 8 February 2022.

The remaining public comments are recorded under the item to which they relate.

 

4.

Mayor's Address

Mayor Barry provided a verbal address attached as pages 16-17 to the minutes.

5.       Presentations

a)

Presentation by representatives of CentrePort and Z Energy

Mr Brent Cooper, Project Manager, Z Energy, provided an update on the Seaview Energy Resilience Project. He highlighted the Seaview Wharf was a critical lifeline asset in terms of an emergency response and essential in terms of a long-term economic response for the region. He explained the existing wharf was old and required an upgrade. He said the first part of the project had involved replacing the pipeline from Point Howard to Port Road and this was almost complete. He explained the second stage would involve upgrading Seaview Wharf and the pipeline that ran along it. He also explained the third stage would involve replacing the pipeline sections from Port Road to the fuel storage terminals. He said piling for stage two would not commence until March 2022 so that little blue penguins’ nesting times were not disturbed. He advised the main wharf head would be a priority due to the level of work needed and would take approximately 12 months. He added work on the ‘dolphins’ and ‘walkway’ on the wharf would follow. He advised work was currently focussed on obtaining resource consent and managing environmental aspects of the project, particularly the protection of marine life. He noted the work had been designed to fit within the construction noise standards adopted by Council and Greater Wellington Regional Council. He predicted the piling work would need to fit around fuel deliveries and adverse weather. He added noise levels would be regularly monitored.

In response to questions from members, the Project Manager, Z Energy advised an interactive project website would be available from the end of November 2021 where residents could keep updated on the work and check noise levels. He said the project team would be engaging directly with residents living within 800m of the project work. He added the area would be reintegrated with its surroundings to improve it as a public amenity once the project was complete.

 

b)

Presentation by a Councillor of Greater Wellington Regional Council

Cr Prue Lamason was unable to attend the meeting due to a prior commitment.

6.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflicts of interest declarations.

7.       Minutes

Resolved: (Ms Horrocks/Mr Spedding)                                   Minute No. ECB 21501

 “That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 31 August 2021, be confirmed as a true and correct record.”

  

8.

Chair's Report (21/1568)

Report No. ECB2021/5/127 by the Chair

 

Resolved: (Ms Horrocks/Mr Gibbons)                                 Minute No. ECB 21502

“That the report be noted and received.”

 

9.

Community Engagement Fund 2021-2022 (21/1594)

Memorandum dated 5 October 2021 by the Community Advisor Funding and Community Contracts

 

Resolved: (Ms Horrocks/Deputy Mayor Lewis)                 Minute No. ECB 21503

“That the Board:

(1)     notes that the Community Engagement Fund closed on 14 October 2021 and three applications had been received;

(2)     agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(3)     approves the application from the Eastbourne Toy Library for $200.00 for the purchase of new toys and resources;

(4)      approves the application from the Point Howard Association for $540.00 for the purchase of a forza basketball heavy duty flex hoop and a Sure Shot Indoor/Outdoor basketball blackboard;

(5)      approves the application from Nourish Trust for $150.00 towards the purchase of food for a Christmas hamper for a family in need in within the Board’s boundaries; and

(6)     requests the recipients of the Eastbourne Community Engagement fund be invited to attend a Community Board meeting in 2022 to introduce themselves, particularly to the newly elected members, and to give feedback on the use of the grants.

 

10.

Democracy Advisor's Report (21/1567)

Report No. ECB2021/5/128 by the Democracy Advisor

 

Resolved: (Ms Horrocks/Ms Moss)                                      Minute No. ECB 21504

“That the Board receives and notes the report.”

11.     Information Items

a)

Williams Park Management Plan Consultation Report (21/1650)

Memorandum dated 12 October 2021 by the Parks, Reserves and Recreation Planner

 

The Parks, Reserves and Recreation Planner elaborated on the memorandum.

In response to questions from members, the Parks, Reserves and Recreation Planner advised the majority of submitters in the second round of consultations did not want the main entrance to Williams Park to be moved. As a result they had selected neither of the two options offered.  He added Council’s Communities Committee would be presented with a third option (Option C) that would not include the proposed new main entrance on Kereru Road. He noted submissions had overall been more supportive of removing the caretaker’s cottage. He highlighted that most heritage features of the cottage’s interior had already been removed so it was unlikely to be considered for a heritage listing. He envisaged the Williams Park Management Plan (the plan) would be staged over several years, which would allow time for the Eastern Bays Shared Path to be integrated into the plan. He agreed to distribute the new Option C to submitters.

In response to questions from members, the Head of Transport confirmed Council’s Transport Team would be investigating ways to integrate the Shared Path with the plan. He noted traffic calming, the environment and people movement all needed to be considered.

 

 

Resolved: (Ms Horrocks/Mr Vickers)                        Minute No. ECB 21505

“That the Board notes and receives the memorandum.”

 

b)

Transport Update No. 1 (21/1666)

Memorandum dated 13 October 2021 by the Traffic Engineering Manager

 

Speaking under public comment, Mr Troy Baisden outlined a number of issues caused by the cancellation of the No. 85 bus route.  He noted bus capacity was not well matched to times when passengers travelled. He considered that Greater Wellington Regional Council (GWRC) could do more to manage driver capacity.  He considered improved data on passenger statistics was needed to provide a more accurate picture of passenger needs. He agreed to send his analysis of the issues to the Chair.

The Traffic Engineering Manager elaborated on the memorandum. He advised officers were working with GWRC to review bus stops located on key routes. He agreed officers would provide an update on the matter for the next meeting of the Board on 8 February 2022.

 

Resolved: (Deputy Mayor Lewis/Mr Gibbons)          Minute No. ECB 21506

“That the Board receives and notes this memorandum.”

 

c)

Report back - climate sensitive towns and communities conference October 2021 (21/1761)

Report No. ECB2021/5/134 by the Chair

 

The Chair elaborated on the report.

 

Resolved: (Ms Horrocks/Mr Vickers)                        Minute No. ECB 21507

“That the report be noted and received.”

12.     Reports from representatives on local organisations

a)

Report back from representatives on local organisations (21/1569)

Report No. ECB2021/5/129 by the Democracy Advisor

 

a)    Okiwi Trust

       The Chair highlighted the Trust had two new coordinators. A letter had been sent to volunteer drivers to encourage vaccination. The Trust was in a positive financial state.

 

b)    Eastbourne Youth Workers Trust

       Mr Spedding advised there was nothing to report.

c)    Community Emergency Response Group

       Mr Spedding highlighted an emergency water response event was being planned. More information on this was to follow.

d)    Eastbourne and Bays Community Trust

       Mr Gibbons reported the next meeting of the Trust would be held on 18 November 2021.

e)    Vibrant Village

       Speaking under public comment, Ms Jane Lloyd-Evans explained the old police cell block would be returned to Eastbourne to become a small museum and part of the history of Eastbourne. She advised she had volunteered to assist Mr Gibbons with the design and with the consent for the building. She noted it was important to ensure the character was preserved when the building was refurbished.

f)    MIRO

       Mr Vickers advised cats had eaten six banded dotterel eggs.

 

13.     QUESTIONS

There were no questions.

 

There being no further business the Chair declared the meeting closed at 9.11 pm.

 

 

 

 

 

 

 

 

V Horrocks

CHAIR

 

 

 

CONFIRMED as a true and correct record

Dated this 8th day of February 2022


Judy Lawrence

Eastbourne Order of Excellence

For supporting community groups in Eastbourne and other communities in New Zealand and the world to better understand the impacts of sea level rise and how we can plan for a different future

 

A Senior Research Fellow at the New Zealand Climate Change Research Institute, Victoria University of Wellington, Dr Judy Lawrence has been involved for many years in climate change policy and practice with central and local government. A strong international thought leader on climate change adaptation, Judy is a Coordinating Lead Author with the Intergovernmental Panel on Climate Change (IPCC) and a member of New Zealand’s Climate Change Commission.

Judy and her husband, Roger, have lived at Point Howard since 1974. They built one of the first private cable cars in the region, built a passive solar house and Roger has lovingly restored the bush environment that surrounds them.

Judy has played a major role in many local environmental issues over the years. She became involved with EHEA in the late 70's working on key local planning issues. She worked with an engineer from Point Howard, John Wood, to develop plans for a walkway around the Bays. A project that is now, in 2021, about to become a reality.

As Chair of Point Howard Association when the LPG depot was mooted at Seaview Judy led a team of engineers and supportive community members to successfully thwart this project, despite a government attempt to override the community with special legislation to establish LPG storage at Seaview.

Judy was elected to represent Eastbourne on the Regional Council in the mid -1980s and was the first member to have a baby in office and take him to meetings. With Keith Spry, she helped protect the Taupo Swamp at Plimmerton, one of the last remaining unprotected wetlands in the region, and to retain public ownership and access to the Korokoro reclamation. Judy also fought for removal of the sewage discharge from Wellington Harbour to treatment at Seaview and discharge at Pencarrow, cleaning up the harbour and eliminating several discharges including the one at Point Howard and other Bays. 

Judy has been mindful of the impact of climate change on Eastbourne and Seaview for some time and her work on planning for sea level rise has given her the knowledge and experience to help the communities of Eastbourne and Petone and elsewhere in New Zealand to better understand the impacts of sea level rise and the ways we can plan for a different future. She has regularly given talks and helped community groups develop their own solutions to the impacts of climate change.

This is the work Judy is most proud of as she has been able to work with international colleagues, especially in the Netherlands and USA, in building new tools to help local authorities and councils to prepare for the coastal impacts of sea level rise and flooding from increased heavy rainfall. The completion of the Hutt River flood risk management plan from Melling to the sea was the first application in New Zealand where her team used a dynamic adaptive pathways planning approach developed in the Netherlands. This has since been used by other councils in New Zealand which has led to international interest and her role as Coordinating Lead Author for the IPCC Sixth Assessment Report on climate change impacts, adaptation and vulnerability.

In Judy Lawrence’s own words: “At the end of the day working with people and building on local initiatives is the life blood of addressing real change that is relevant to the world around us. We are doing this for our mokopuna. We are a team of people in different places and spaces and collectively we make a difference.”

Eastbourne Award of Excellence 2021 awarded to

Joanna and Richard Ponder

For more than twenty years Joanna and Richard have for shared their love of books and art with the residents of Eastbourne and been generous contributors to the cultural life of our community.

It all began in 1999 at 17 Rimu street when Rona Gallery was acquired from Mark and Anna Jacobsen in exchange for a couple of paintings. Joanna and Richard were supported in this venture by their son James who had a keen interest in art. Caterina joined the business shortly after opening and her artistic eye was much appreciated.

Richard and James planned a gallery with one bookcase but Joanna insisted Richard’s gallery had a book area of her favourite children’s books. Joanna had a lot of favourite books and that one bookcase grew rapidly as she started to add her favourite novels. In the early 2000s it was agreed that they needed a specialised shop so that Joanna could stock a more complete range of literature, history and a burgeoning collection of children’s stories, including picture books and novels from New Zealand and the world’s best authors. Thus the business moved into the 2nd premises on Rimu Street.

 In 2009 it was decided that the business would operate under one roof, so Richard and Joanna moved the location to the hardware store at 151 Muritai Road.

When moving out of Rimu Street to the current site, Joanna and Richard inherited the post office. Mick Louden, Rhyna Cottrell and Sally Grandy brought their professional skills to managing this part of the business. In 2014, the gallery was once again overhauled, an apartment built above it, and so the Post Office at Rona Gallery was closed.

The new venue, Rona Gallery, proved perfect for book launches and numerous local authors and others have benefited from the Ponders’ generosity in sharing their lovely space with book lovers from Eastbourne and beyond. Mary McCallum, assisted by Alicia Ponder, fronted a series of poetry and book readings, music performances and talks by locals with expertise in the arts and sciences.

There was always a buzz around author visits, a notable one being the unofficial launch of an international cook book. Gordon Ramsay visited Rona Gallery, insisting to his publisher that this would be the only bookshop in which he would be signing his books.

Over the years Rona Gallery has employed many Eastbourners, some of whom have gone on to careers in literature and the arts. These include  A.J. Ponder, best known locally for “Wizard’s Guide to Wellington”, Mary McCallum publishing director and editor at Mākaro Press and co-director of The Cuba Press, and Giselle Clarkson, cartoonist and illustrator of children’s books.

Laurie Ward, an integral part of Rona Gallery is well known for his performances with the Butterfly Creek Theatre Troupe, a volunteer organisation Richard and Joanna have supported over the years. Many others, mostly university students, have benefited from their employment in the gallery to support their education.

Richard and Joanna have supported key community organizations. In 2015 they joined with Michael and Dianne Ponder in committing quarter of a million dollars to New Zealand Hospices; including a contribution to a new building for the local Te Omanga Hospice.

Eastbourne thanks Joanna and Richard for their wonderful contribution to the cultural life of our community.


 

 

 

Eastbourne Order of Excellence

Awarded to

David Maxwell Cheyne

For more than twenty years the Eastbourne sailing community has benefited from David Cheyne’s constant presence around the Muritai Yacht Club as a volunteer Judge and Starter for local yacht races.

David’s link to the yacht club goes back to when he learned to sail as a child living in Eastbourne. In 2000, when the club found itself without a judge and starter, David was approached to take on the role even though he no longer lived in Eastbourne. His commitment is such that during the yachting season he leaves his home in Hataitai early every Saturday and catches two buses to Eastbourne.

Rain or shine, too much or too little wind, David has to make his journey before a call can be made on whether to race if the conditions are marginal. No matter how many times David has arrived to find a race cancelled he has always insisted he does not mind, he enjoys the trip out to Eastbourne.

David is a valuable asset to the yachting community as his role is not particularly popular. It is a sometimes thankless task spending many hours scoring competitors and sitting in what can be a very confined space in very hot and windy conditions.

Thanks to his position in the tower acting as an all-seeing eye in the sky no one, club leadership or top sailors, are safe from David’s quick wit as a teller of tales and good-natured jokes as the end-of-day results are announced.

Sailing has always been a much loved and activity in Eastbourne. Hundreds of sailors, young and old, have been supported by David’s enthusiasm and generosity with his time. The community thanks David for this and hopes the association will continue for many more years.


 

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Mayoral Address

 

Kia ora koutou,

 

This is the last community board meeting of the year, and I just want to start by acknowledging all the hard work you have done for your communities.

 

2021 has been a really busy year, and we’ve managed to do so much together. We delivered a bold and ambitious ten-year plan, continued to tackle the effects of COVID-19, changed our rubbish and recycling service, and started key projects to address the infrastructure challenges that face our city. 

 

Infrastructure - central government

 

And we’re all starting to see the benefits and recognition of this work from central government. Since our last meeting, the Cross Valley Connections (CVC) business case has been approved, which takes us a step closer to being able to confirm the project and access government funding.

 

We know congestion is a big issue for commuters, especially for those who travel to town in the morning along The Esplanade. The CVC is designed to decrease this congestion by improving the pathway across Lower Hutt for all users — vehicles, micro-mobility, and public transport — to make commuting more efficient for everyone. Consultation will be happening in the near future, so it’s important that we engage our communities to deliver the best possible project.

 

Government has also progressed our application to deliver infrastructure needed for housing under the RiverLink project to the next stage. Across the city, and in your communities, we’re facing a housing and renting crisis, and we simply need more supply.

 

If our application is successful, we will get $157 million from the Infrastructure Acceleration Fund to fund three waters necessary to intensify our CBD and unlock capacity across the valley floor.

 

Three Waters reform

 

The Government is mandating the reform across the country. We want to ensure we get the best possible outcome for Lower Hutt and ensure the Government is responsive to our needs.

 

Wider government reform

 

The Government’s Resource Management Act (RMA) reforms will change things significantly for housing supply and the natural environment.

 

The Future for Local Government review will make recommendations on what local government will look like over the next 30 years. The draft report has been released and over the next six months we should see more about what this might mean for us.

 

 

Council progress

 

I want to touch on some other things council has made some progress on over the past few months.

 

We’ve signed up to the International Race to Zero, being the second Council in New Zealand to do so. This primarily supports our Community Climate Change Response, which in turn will set out how we halve city wide emissions by 2030, and then get to net-zero emissions by no later than 2050.

 

The Naenae Pool project is making headway with full scale demolition started, and the plans for the new designs out for consultation. Being a regional pool, it’s important that you encourage people in your communities to take a bit of time answering the questionnaire we have out at the moment. 

 

Council is also consulting on the Class 4 Gaming Venue and Board Venue Policy review. We want to take a proactive approach to gambling and the harm it creates in our communities, while also looking at how we can provide support to those offering gambling harm reduction services.

 

Eastbourne

 

As part of our work to refurbish some of our local libraries, Eastbourne Library will undergo work to ensure that we maintain our spaces for people to read, learn, and connect. The $4 million we’re investing over the next three years allows these core services to continue without disruption.

 

Vaccination race

 

And finally, you may have seen our city is in a race with Porirua to reach 90 per cent double dose for the COVID-19 vaccination.

 

Lower Hutt and Porirua have been lagging behind in our second dose rates, and we’re now at the stage where getting to 90 per cent is going to take one vaccine at a time.

 

Apart from the fact that we clearly want to win, it’s so vital that all of us encourage our communities to protect themselves, their families, friends, neighbours and colleagues against COVID.

 

 


MEMORANDUM                                   1                                    08 February 2022

Our Reference          21/2216

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Judy Randall

DATE:                19 January 2022

SUBJECT:           Appointment of the Deputy Chair

 

 

Recommendation

That the Board: 

 

(1)   notes that the Deputy Chair for the 2019-2022 triennium is selected on a rotational basis; and

 

(2)   considers appointing Mr Frank Vickers to the position of Deputy Chair from 8 February 2022 until the end of the triennium (8 October 2022).

 

Purpose of Memorandum

1.    The purpose of the memorandum is to appoint a Deputy Chair to the Eastbourne Community Board.

Background

2.    At the Board’s meeting of 19 November 2019 it was resolved that the position of Deputy Chair would be rotated through members of the Board and that it be determined by lot.  The Board resolved:

“That the selection of the Deputy Chair of the Eastbourne Community Board for the 2019-2022 triennium be on a rotational basis determined at every third or fourth meeting of the Board.”

Ms Belinda Moss, Mr Murray Gibbons and Mr Bruce Spedding have all served a term as Deputy Chair during the triennium. 

3.    It is recommended that members appoint Mr Frank Vickers as Deputy Chair for the remainder of the triennium since he is the only member who has not yet served a term as Deputy Chair.

 

Appendices

There are no appendices for this Memorandum.     

 

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 

 

 


                                                                                       1                                                    08 February 2022

Eastbourne Community Board

21 January 2022

 

 

 

File: (22/65)

 

 

 

 

Report no: ECB2022/1/6

 

Chair's Report

 

 

 

 

 

Recommendations

That the Board:

(1)     notes and receives the report; and

(2)     recommends that Council’s Communities Committee asks officers to work actively with Greater Wellington Regional Council on a campaign to reduce the number of deer in the Regional Forest Park.

 

 

 

Appendices

No.

Title

Page

1

Chair's report January 2022

30

    

 

 

 

 

 

 

 

Author: Virginia Horrocks

Chair

 

 

 

 

 


Attachment 1

Chair's report January 2022

 


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                                                                                       1                                                    08 February 2022

Eastbourne Community Board

10 January 2022

 

 

 

File: (21/2220)

 

 

 

 

Report no: ECB2022/1/7

 

Democracy Advisor's Report

 

 

 

 

1.    The purpose of the report is to update the Board on items of interest.

 

Recommendation

That the Board receives and notes the report.

 

 

Consultation and community engagement

 

Three Waters reforms

2.    Council’s Policy, Finance and Strategy Committee agreed at its meeting held on 16 November 2021 to undertake consultation with the community to help inform Council’s submission to the select committee process on three waters reform.  It also agreed to supply information on what the reform proposal means for Council to help inform individual submissions to the select committee process.

 

Council was planning to engage with the community early in 2022 following the introduction of the Water Services Entities Bill (the Bill) in mid-December 2021.  As government has now delayed introduction of the Bill until March 2022 to allow for the Governance Working Group (of which Mayor Barry is a member) to complete its work, local community engagement is now likely to occur in April/May 2022. In the meantime, officers from the local authorities in the region are meeting to develop a consistent approach to engagement which most Councils are planning to undertake with their communities.

 

Community Engagement Fund – 2022 update

 

3.    Dates are confirmed for the second round of the Community Engagement Fund 2021-2022. The fund opens on Monday 2 May 2022 and closes on Thursday 2 June 2022.  Decisions will be made at the Board’s meeting on 21 June 2022.  The fund will be advertised through Council’s networks and members will be sent a link so they can promote the fund.  The Board has $1,476 available to allocate to local activities and events. 

Other funding opportunities can be viewed on Council’s funding calendar webpage:
Funding calendar | Hutt City Council

 

Submission on the Resource Management (Enabling Housing Supply and other Matters) Amendment Bill

 

4.    Council lodged a submission on the Enabling Housing Supply and Other Matters Bill in November 2021 to Parliament’s Environment Committee. Council proposed that those councils demonstrating progress in increasing housing supply – which includes Hutt City Council – should be exempted from this Bill. You can view Council’s submission here: https://www.huttcity.govt.nz/people-and-communities/news/2021/hutt-city-council-opposes-urban-development-bill-in-current-form

 

EV Charging Stations

 

5.    Following a successful funding application to the Low Emission Vehicles Contestable Fund, Council is rolling out a further 18 electric vehicle direct current charging stations (two direct current charging stations have already been installed at the Seaview Marina), in approximately six locations around Lower Hutt. The roll out is scheduled to be completed by October 2022. Wellington City Council is also installing 30 EV charging stations over the next two years. As a result, both Councils will add 50 new direct current charging stations in total across the region. This will facilitate more uptake of electric vehicles and reduce carbon emissions in Lower Hutt and regionally.

 

Lower Hutt CBD infrastructure project

 

6.    An application from Council to government’s Infrastructure Acceleration Fund has been selected from over 200 applications to move to the next stage of submitting a Request for Proposal. Council has applied for $157 million from government to support stormwater and wastewater upgrades in the area between Hutt Central, Waterloo, Epuni, Woburn, Avalon, Naenae, and Taita. If Council’s application is successful, it could mean 1200-1750 extra homes in the CBD; it will also unlock additional capacity across the valley floor, with space for potentially 6000 new homes.

 

 

Eastbourne Walkaround Tour

 

7.    The Board’s annual Walkaround Tour is scheduled for Saturday 5 March 2022. Mr Colin Lunn, Council’s Contracts Manager - Transport, will be in attendance. Issues for the Walkaround Tour should be sent to local residents’ associations or to the Chair of the Eastbourne Community Board for consideration: virginia.horrocks@huttcity.govt.nz. Residents are advised to use ‘Report a Problem’ on Council’s website for any maintenance requests or for matters that require urgent attention: https://gissecure.huttcity.govt.nz/RAP/viewer/

 

Marine Parade fence

 

8.     Council officers were asked by a member of the Board to trial the removal of a section of fence on Marine Parade to see if this would cause any issues with the existing dunes and sand flow onto the road. The fence itself is maintained by Council’s Parks and Recreation Business Unit and future decisions around its maintenance or removal will be made in consultation with the local community.

Review of bus stops

 

9.     A review of bus stops in the Eastern Bays area is underway:

 

·   Greater Wellington Regional Council (GWRC) has completed a review of Eastern Bays bus stops and bus shelters;

·   Council officers are now working with the Eastern Bays Shared Path team to review the proposed draft improvements;

·   Once the proposed improvements are revised officers will report back to the Community Board; and

·   The bus stop improvements will then be included in GWRC’s work programme.

 

2021/22 Administration and Training Budget

 

10.  A breakdown of expenditure is attached as Appendix 1 to the report. The Board is allocated $8,000.00 GST exclusive per annum, comprised of:

 

-      Miscellaneous Administration        $5,000

-      Training                                            $3,000

 

11.  The following is the Board’s expenditure to 31 January 2022:

Miscellaneous budget

$5,000.00

Expenditure

-    Advertising

-    Venue Hire

-    Seat unveiling 

-    The Eastbournes      

                   

 

   $1,980.79

   $160.00

     $86.96

     $93.78

 

Total expenditure

$2,321.53

 

Balance remaining

$2,678.47

 

There has been no expenditure from the Board’s $3,000 Training Budget.

 

12.  Note that approximately $1,300 is expected to be spent from the training budget in 2022 if the Young Elected Members’ conference that was postponed from October 2021 goes ahead as planned.

 

Appendices

No.

Title

Page

1

Appendix 1: Expenditure to 31 December 2021

36

    

 

 

 

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Appendix 1: Expenditure to 31 December 2021

 

 


MEMORANDUM                                                  1                                                    08 February 2022

Our Reference          22/3

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Tyler Kimbrell

DATE:                07 January 2022

SUBJECT:           Williams Park Update

 

 

Purpose of Memorandum

1.    To update the board on the happenings at Williams Park

 

 

Recommendation

That the Board notes and receives the information.

 

Background

2.    At its meeting on 17 November 2021 Council’s Communities Committee, Komiti Hapori, agreed to adopt the Williams Park Management Plan subject to amendments.

a.    Those changes have been made and the finalised document can be found on Council’s website under https://www.huttcity.govt.nz/council/council-policies

b.    The agenda and minutes of the Communities Committee meeting on 17 November 2021 can be found here: http://infocouncil.huttcity.govt.nz/

3.    It was recommended that the development plan was not adopted at this time while the Eastern Bays Shared Pathway was being designed through Days Bay.

a.    This is still ongoing and therefore no design has yet been drafted.

4.    A contractor has been engaged to remove the caretaker’s house and reinstate the ground to create an extension of the BBQ area. The ground will initially be reinstated as grassy open space with opportunities for future improvements.

a.    The contractor has contacted the Menzshed to ensure that some salvageable materials can be upcycled for community use.

b.    These works are meant to begin in mid to late February.

 

 

Appendices

There are no appendices for this report.   

 

 

 

 

 

 

Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner

 

 

 

 

 

 

Reviewed By: Kelly Crandle

Head of Parks and Recreation

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

 


                                                                                       1                                                    08 February 2022

Eastbourne Community Board

19 January 2022

 

 

 

File: (22/50)

 

 

 

 

Report no: ECB2022/1/9

 

Maire Street Shared Path - Update

 

 

 

 

1.    The Eastbourne Community Board undertook a review of the trial shared path along the waterfront side of the Maire Street Carpark circa April 2021 (attached as Appendix 1 to the report). As a result, Council officers (in conjunction with Eastbourne Community Board members) have developed a DRAFT design for public consultation in April 2022 (attached as Appendix 2 to the report).

 

Recommendation

That the report be noted and received.

     Background

2.    The minimum design width for a shared path is 2.5m. While an increase in width is ideal, there would be an overall loss in carparks to accommodate the increased width. To fit an increased path width, the 60-degree nose-in parking would need to be converted to parallel parks, resulting in the net loss of approximately 2 carparking spaces (4 angled converted to 2 parallel).

 

3.    There remains a requirement to have a removable bollard at the southern end to allow cyclists to pass, but prevent unauthorised vehicle access, while still providing access for diggers to maintain stormwater outlets and other general maintenance purposes.

 

4.    The design will retain three parallel parking spaces between property numbers 24 and 26.

 

5.    To accommodate reversing manoeuvres from cars parked at 60-degrees to the path, it would not be recommended to provide parallel parking adjacent to the grass berm on the southern end of the carpark.
NZS 4121:2001 Design for access and mobility buildings and associated facilities requires at least one mobility carpark for every 20 carparking spaces. Therefore at least one mobility carpark is recommended, possibly at the northern end of the carpark near the adjacent park.

6.    At present, undergrounding of the utility poles has not been proposed given the associated cost.

 

7.    A total of 142 people were interviewed, with approximately 80% identifying as locals (Eastern Bays), and the remainder from outside the area.

  
                (Current Layout - Trial)                                               (Location)

8.    Approximately 85% of those surveyed identified themselves as walkers, however it was noted that cyclists were likely to have been underrepresented as ‘they were difficult to intercept.’

 

9.    Satisfaction with the trial showed around 80% satisfied, 10% unsatisfied and 10% undecided. When asked if the pathway should be retained, this increased to nearly 90% in favour and 10% opposed. Around 24% felt there were changes necessary to improve the pathway.

 

10.  A range of comments were registered from:

 

·      It’s safer (especially for children),

·      Works well for cyclists and walkers,

·      Is a natural continuation of the current esplanade walkway,

·      Good width, through to too wide,

·      Pathway unnecessary,

·      Loss of parking, and

·      Impact on nearby residents.

 

11.  The predominant change suggested by many was the inclusion of bollards or some other physical barrier such as curbs and/or planting. Other changes suggested included improved access to Shortt Park, reducing the width somewhat (balanced against those wanting the width retained), and marked car parking spaces (like supermarkets).
    
(
Indicative bollard/barrier design in keeping with the area)

12.  Overall, the result of the review supported the retention of a shared path along the waterfront.

 

13.  Safety is probably the main concern, with physical separation from cars the main request. Better connection with the park and the esplanade is also highlighted. The impact on safe car parking is also a concern, with reduced turning areas creating issues for drivers and residents.

 

Appendices

No.

Title

Page

1

Appendix 1: ECB Shared Path Trial Survey

42

2

Appendix 2: DRAFT Design for Consultation

45

    

 

 

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

Approved By: Jon Kingsbury

Head of Transport

 

 


Attachment 1

Appendix 1: ECB Shared Path Trial Survey

 




Attachment 2

Appendix 2: DRAFT Design for Consultation

 

 


                                                                                       1                                                    08 February 2022

Eastbourne Community Board

19 January 2022

 

 

 

File: (22/54)

 

 

 

 

Report no: ECB2022/1/10

 

Eastbourne Community Centre Carpark

 

 

 

 

1.    Prompted by a recent ‘near’ miss in the Community Centre Carpark, the Eastbourne Community Board asked Council officers to develop a parking plan that would promote a safer route / connection. This report is to provide the Community Board with a DRAFT proposal for further community consultation.

 

Recommendation

That the report be noted and received.

 

Background

2.    The Community Centre Carpark is controlled by Council’s Parks and Recreation team.

 

3.    Council’s Transport team has assisted with the DRAFT design attached as Appendix 1 to the report that will need to be consulted on, and endorsed by both Council’s Parks and Recreation team and the Board before being recommended to Council by the Traffic Subcommittee.

 

4.    Community Board members were keen to see a shared path incorporated into the DRAFT design.

 

5.    The existing carpark layout facilitates 22 marked parking spaces.

 

6.    The DRAFT proposal reduces this to 20, and incorporates an additional formalised loading zone, and 2.5m wide shared path along the seaward edge of the carpark.

 

7.    Council also intends to formally mark parallel parking spaces in front of the tennis court, and potentially inside the curve on Marine Parade. The painted path along the Community Centre wall will also be extended the full length to maintain unrestricted pedestrian access to the building.

8.    Wheel stops are proposed to maintain the shared path and pedestrian walkway.

 

Appendices

No.

Title

Page

1

Appendix 1: DRAFT Parking Layout

48

    

 

 

 

 

 

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

 

 

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

 

 

Approved By: Jon Kingsbury

Head of Transport

 


 

 


                                                                                       1                                                    08 February 2022

Eastbourne Community Board

14 December 2021

 

 

 

File: (21/2218)

 

 

 

Report no: ECB2022/1/11

 

Report back from representatives on local organisations

 

 

 

 

a)    Okiwi Trust

       Verbal update from the Chair

b)    Eastbourne Youth Workers Trust

       Verbal update from Mr B Spedding

c)    Community Emergency Response Group

       Verbal update from the Chair and Mr B Spedding

d)    Eastbourne and Bays Community Trust

       Verbal update from Mr M Gibbons

e)    Vibrant Village

       Verbal update from Mr M Gibbons

f)    MIRO

       Verbal update from Mr F Vickers

 

Appendices

There are no appendices for this report.    

 

 

 

Author: Judy Randall

Democracy Advisor