HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

 

 KOMITI HAPORI │

Communities Committee

 

 

16 February 2022

 

 

Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

Wednesday 23 February 2022 commencing at 2.00pm

This meeting is held under the Red Traffic Light setting.

Members of the public wishing to speak to items on the agenda are asked to contact democraticservicesteam@huttcity.govt.nz

 

 

Membership

 

                            Deputy Mayor T Lewis (Chair)

Mayor C Barry

Cr G Barratt

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw (Deputy Chair)

Cr L Sutton

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 


HuttCity_TeAwaKairangi_SCREEN_MEDRES

COMMUNITIES COMMITTEE
Membership:	13
Meeting Cycle:	Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council

 

OVERVIEW:

This Committee assists Council to ensure healthy, vibrant and resilient communities through development and management of relevant plans, strategies and functions.

The Committee is aligned with the Neighbourhoods & Communities Directorate.

Its areas of focus are:

§   Urban design and spatial planning

§   Major Neighbourhoods & Communities projects (e.g. Naenae Pool)

§   Arts and culture

§   Parks and reserves

§   Sport and recreation

§   Community funding

§   Community development

§   Community facilities and services

§   Community safety

§   Emergency management

PURPOSE:

To develop, implement, monitor and review strategies, policies, plans and functions associated with community, social and cultural activities. This includes making the city a desirable, safe and attractive place, providing facilities and recreational opportunities that support quality living and healthy lifestyles, and supporting the cultural wellbeing of residents.

DELEGATIONS FOR THE COMMITTEES AREAS OF FOCUS:

§  All powers necessary to perform the Committee’s responsibilities including the activities outlined below.

§  Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.

§  Implement, monitor and review strategies and policies.

§  Oversee the implementation of major projects provided for in the LTP or Annual Plan.

§  Oversee budgetary decisions provided for in the LTP or Annual Plan.

§  Oversee the development and implementation of plans and functions associated with community, social and cultural activities.

§  Maintain an overview of work programmes carried out by the Council’s Neighbourhoods & Communities Directorate.

§  Advocate in conjunction with relevant community organisations on matters related to the health and social/cultural wellbeing of communities.

§  Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.

§  Approve and oversee monitoring around Community Funding Strategy grants.

§  Matters arising from the activities of Community Houses, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

§  Conduct any consultation processes required on issues before the Committee.

§  Approval and forwarding of submissions.

§  Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

§  The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.

§  If a policy or project relates primarily to the responsibilities of the Communities Committee, but aspects require additional decisions by the Infrastructure & Regulatory Committee and/or Climate Change & Sustainability Committee, then the Communities Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.

Additional Parks and Reserves Delegations:

§  Adopt, and agree amendments to, open space or reserve management plans.

§  Make any decisions under open space or reserve management plans that are not otherwise delegated.

§  Grant leases, licences, rights of way and easements in terms of Council policy for Council owned properties that are either open space under the District Plan or reserve under the Reserves Act 1977. This delegation, except the granting of leases and licences to Council owned community houses/centres in the Harbour and Wainuiomata Wards, is sub-delegated to the community boards in those areas.

§  Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas, except where the sites have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

§  Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

 

 


HUTT CITY COUNCIL

 

Komiti Hapori |Communities Committee

 

Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on Wednesday 23 February 2022 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       OPENING FORMALITIES - KARAKIA TĪMATANGA (22/31)

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have     

5.       Presentation by the Fraser Park Sportsville Board on the Fraser Park Sportsville Annual Report (22/208)

Report No. CCCCC2022/1/20 by the Director Neighbourhoods and Communities 7

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

 

 

 

6.       Recommendation to TE KAUNIHERA O TE AWA kAIRANGI │Council - 23 March 2022

171 Upper Fitzherbert Road Easement (22/4)

Report No. CCCCC2022/1/18 by the Parks, Reserves and Recreation Planner   53

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

7.       Proposal to Vary Leased Area at Te Whiti Park (22/27)

Report No. CCCCC2022/1/19 by the Technical Officer Parks                              59

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

8.       Director's Report: Neighbourhoods and Communities Group (22/105)

Report No. CCCCC2022/1/1 by the Museums Director                                       64

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

9.       Information Items

a)      Naenae Projects Update (22/111)

Memorandum dated 27 January 2022 by the Project Manager (Naenae)     75

Chair’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”

 

b)      Communities Committee Work Programme (22/32)

Report No. CCCCC2022/1/21 by the Democracy Advisor                         87

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

 

 

10.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

11.     CLOSING FORMALITIES - KARAKIA WHAKAMUTUNGA (22/33)

 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

 

 

 

 

Annie Doornebosch

Democracy Advisor

 


                                                                                       1                                                    23 February 2022

Communities Committee

01 February 2022

 

 

 

File: (22/208)

 

 

 

 

Report no: CCCCC2022/1/20

 

Presentation by the Fraser Park Sportsville Board on the Fraser Park Sportsville Annual Report

 

 

 

 

1.    Representatives of the Fraser Park Sportsville Board will attend the meeting (via zoom) to present the Annual Report for 2021, as required in Council’s funding agreement with them.

 

Recommendation

That the Fraser Park Sportsville Annual Report 2021 be noted and received.

 

 

Background 

2.    Fraser Park Sportsville (FPS) is a co-operative of the following sports organisations - Avalon Rugby Club, Hutt Valley Dodgers Softball Club, Hutt City Squash, Hutt Valley Softball Association, Lower Hutt City Football Club, Naenae Hockey Club, Taita District Cricket Club and Wellington Regional Hockey Stadium Trust. 

 

3.    FPS leases Ricoh Sports Centre from Council (previously from Hutt City Community Facility Trust) and operates it as a home base for members clubs, and as a regional and community facility.

 

4.    In November 2020, Council approved a three-year funding agreement with FPS which included a requirement to report back to the relevant Council committee annually. 

 

5.    The funding agreement was as follows:  

(a)       2021/22 - $201,388; 

(b)       2022/23 - $156,154; and 

(c)        2023/24 - $124,147 

 

6.    Funding requests for 2024/25 and beyond will be reviewed in 2023. 

 

7.    The funding agreement also included requirements for improved governance and outcomes and financial reporting. 

 

8.    Representatives of the FPS Board will attend the Communities Committee to present its Annual Report 2021 (attached as Appendices 1 and 2 to the report).  

 

9.    As you will see in the Annual Report, after struggling financially in the early years of operation, the Board is now reporting a $52K profit, which has been achieved during challenging times due to COVID.

 

10.  The Board reports that the additional financial support from Council has enabled them to move from a day-to-day fire-fighting mode into a true governance model. The Board is now operating under a model of good governance as advocated by Sport New Zealand.

 

11.  The report notes that during the year the Board welcomed Caleb Meade as a new member and Treasurer/Finance Director, via a recommendation from Chartered Accountants BDO and that he has been working to improve financial reporting systems. A Member Clubs Committee has also been established to improve engagement with member clubs.

 

12.  The report notes the change in ownership of the Ricoh Sports Centre during the year, with Council taking over from the Hutt City Community Facilities Trust, and new relationships established to support this.

 

13.  One of the highlights noted is the development and implementation of a new strategic plan.

 

 

Appendices

No.

Title

Page

1

Annual Report 2021 Final

9

2

Fraser Park Sportsville Incorporated - 2021 Financial Statements

36

     

 

Author: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

Approved By: Jo Miller

Chief Executive

 

 


Attachment 1

Annual Report 2021 Final

 




























Attachment 2

Fraser Park Sportsville Incorporated - 2021 Financial Statements

 


















                                                                                       1                                                    23 February 2022

Communities Committee

07 January 2022

 

 

 

File: (22/4)

 

 

 

 

Report no: CCCCC2022/1/18

 

171 Upper Fitzherbert Road Easement

 

Purpose of Report

1.    To confirm public consultation and decide on whether to grant the easement in favour of the landowner at 166 and 169 Upper Fitzherbert Road, Wainuiomata.

Recommendations

That the Committee recommends that Council:

 

(1)        notes that there are no submissions objecting to the proposed easement; and

(2)       agrees to grant a right of way easement in favour of the landowner of 166 and 169 Upper Fitzherbert Road according to s48 of the Reserves Act 1977 over Council-owned Scenic Reserve situated at 171 Upper Fitzherbert Road, Wainuiomata Lot 1 DP 44948 CT 18C/1427 as indicated in Appendix 1 attached to the report.

For the reason that it allows the landowner access between properties 166 and 169 Upper Fitzherbert Road.

 

Background

2.    At its meeting on 17 November 2021 the Communities Committee recommended to Council to release public notice to grant an easement to the owners of 166 and 169 Upper Fitzherbert Road allowing them to utilise a section of reserve land that bisects their properties. An indicative map of the area is attached as appendix 1 to the report.

 

3.    The legal description of the reserve land is 171 Upper Fitzherbert Road Lot 1 DP 44948 the Certificate of Title is attached as appendix 2 to this report.

 

4.    At the 17 November 2021 meeting, the Communities Committee also recommended to Council to purchase 3 ha of land from the owners of 166 and 169 Upper Fitzherbert Road to bring a portion of the Electricity Corporation of New Zealand (ECNZ) track into the public domain.

5.    While the purchase of the land is not conditional on the easement, the easement proposal is a part of the negotiations for the landowner to agree to sell the 3ha.

Discussion

6.    An easement across the reserve will allow the landowner to construct vehicle access from 169 Upper Fitzherbert Road to 166 Upper Fitzherbert Road. There is little ecological or recreational value associated with the reserve strip between these two properties.

 

7.    This proposal is a part of a land purchase proposal by the same landowner. At its meeting held on 17 November 2021 the Communities Committee agreed to release public notice for this easement and recommended to Council that 3 ha of land be purchased from the owner of 166 Upper Fitzherbert Road. This land is at the northern end of 166 Upper Fitzherbert Road.

Options

8.    Agree to the easement allowing the owner of 166 and 169 Upper Fitzherbert Road vehicle access between the properties.

 

9.    Do not agree to the easement.

Climate Change Impact and Considerations

10.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

 

11.  The reserve land has little ecological value and therefore does not currently promote significant carbon sequestration. Allowing vehicle access would not significantly alter the status quo.

Consultation

12.  Consultation has been undertaken consistent with s119 and s120 of the Reserves Act 1977. Public notice was released on 21 December 2021 through to 10 February 2022.

 

13.   One submission was received which did not object to the granting of an easement for the purposes of building a driveway, as long as public access to the area remained available at all times.

Legal Considerations

14.  An easement is a legal instrument attached to the title of the land and is not easily disestablished. Easement instruments give certain rights to the affected parties such as the right to access and make improvements.

Financial Considerations

15.  The landowner will lodge the easement application with an associated subdivision and therefore it is unanticipated that Council will incur any fees.

 

Appendices

No.

Title

Page

1

166-171 Upper Fitzherbert Road Easement- Indicative Map

56

2

171 Upper Fitzherbert Road Certificate of Title

57

     

 

 

 

 

 

Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner

 

 

 

 

 

 

Reviewed By: Kelly Crandle

Head of Parks and Reserves

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 


Attachment 1

166-171 Upper Fitzherbert Road Easement- Indicative Map

 


Attachment 2

171 Upper Fitzherbert Road Certificate of Title

 



                                                                                       1                                                    23 February 2022

Communities Committee

17 January 2022

 

 

 

File: (22/27)

 

 

 

 

Report no: CCCCC2022/1/19

 

Proposal to Vary Leased Area at Te Whiti Park

 

Purpose of Report

1.    The purpose of this report is to seek approval for a variation to an existing lease held by Te Aroha Hutt Valley Association at Te Whiti Park.

Recommendations

That the Committee:

(1)   notes that the Te Aroha Hutt Valley Association has sought an extension of its current lease area by 385m2 to expand its health operations at Te Whiti Park (the Park);

(2)   notes that the proposal has no impact on the function of Te Whiti Park, particularly public access to the Park;

(3)   notes that the request is consistent with Council’s Sportsgrounds Reserve Management Plan;

(4)   notes that public consultation will be undertaken pursuant to the Reserves Act 1977 and that any submissions objecting to the proposal will be reported back to this Committee; and

(5)   approves the lease variation request extending the leased area by 385m2 for that portion of Te Whiti Park subject to the results of the public consultation.

 

Background

2.    The Te Aroha Hutt Valley Association (the Association) leases an area of Te Whiti Park for its club rooms and medical centre from which it operates a range of sports and health related activities and programmes.  Council in 2012 approved a new 33-year lease for the land at Te Whiti Park in favour of the Association.  This lease expires in 2045.

 

3.    The Association, along with Te Rūnanganui o Te Āti Awa ki te Upoko o Te Ika a Māui (the Rūnanga), has expanded its medical operations by providing COVID response services and the current building space is insufficient and needs to be expanded.  To address this, the Rūnanga is proposing to extend its building footprint by way of constructing an additional building to the east of the existing buildings, as shown in Appendix 1 attached to the report.

 

4.    Building consent has been lodged with Council’s Consents Team. Once consent is granted, the proposed construction start date is March 2022.

 

5.    The building expansion extends beyond the footprint of the existing lease.  The proposal is to vary the current lease area from 1,865m2 to 2.249m2, an additional 385m2. An aerial map showing the approximate existing lease area (outlined in red) and the proposed additional lease area (area outlined in green) is attached as Appendix 1 to the report.

 

6.    Council has maintained a long- and well-established relationship with the Rūnanga and the Association.  Council has a co-management agreement between the parties for Te Whiti Park.  This agreement, among other things, recognises the cultural and historical relationship the iwi has with the Te Whiti Park land, and provides a framework for joint operational decisions on the Park. 

 

7.    The Association, along with the Rūnanga, and officers have worked in partnership to increase the functionality of the Park.  This includes enhancing the way people use the Park by agreeing to construct a link road between the existing medical centre and the existing carpark located behind the changing room facility. Consent for this work has been granted. This commitment reinforces the strong, professional working relationship Hutt City Council has with the Rūnanga.

Discussion

8.    Council is committed to contributing to and delivering positive outcomes with and for Mana Whenua/Māori. This involves integrating activities and operations outcomes, and connecting Mana Whenua/Māori communities to opportunities in support of their development needs and aspirations.  This also contributes to the cultural, spiritual, economic and environmental wellbeing of Mana Whenua/Māori.

 

9.    This is achieved through a focus on effective engagement, well-being and building Mana Whenua/Māori capability and capacity. The proposal supports these outcomes.

 

10.  The Association has a long history of working collaboratively with Council and other organisations in the delivery of community programmes and activities benefiting the community.  In many regards the Association’s complex has been operating as a successful community and recreational hub for some years, aligning with Council’s vision for multi-purpose community facilities and services.

 

11.  The area to be included in the lease is relatively small given the Park’s overall size and there will be no impact on the sporting activity of the Park.

 

12.  The Parks reserve classification under the Reserves Act 1977 as it relates to this parcel of Park land, was changed in 2012 from Recreation Reserve to Local Purpose Reserve.  This classification was more appropriate given the operations of the Association and Rūnanga. 

Options

13.  There are two options to consider:

 

(i)    agree to the proposal and proceed with a lease variation.  This is supported by officers given there is no impact on the Park and the broadening of the community services being delivered by the Rūnanga and Association; or

 

(ii)   reject the proposal.

Climate Change Impact and Considerations

14.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

 

15.  Council has a target of being carbon neutral by the year 2050.  Parks and Reserves contribute to the net zero goal by providing and maintaining open space where development is limited or prohibited, managing flora that provides carbon sequestration, managing foreshores and esplanades to provide buffers for sea-level rise, and encouraging people to experience nature and educate themselves on the importance of ecosystem services. The team also contributes through implementing sustainable, eco-friendly practices into the management of assets and contracts. This proposal does not significantly impact our ability to achieve this goal.

Consultation

16.  Public consultation will be undertaken pursuant to the Reserves Act 1977 and submissions reported back to this Committee.

 

17.  A copy of this report has been provided to the Association. The Association supports the officer’s recommendations outlined in this report.

Legal Considerations

18.  The proposal to vary the existing lease falls within the authority of this   Committee.

Financial Considerations

19.  There are no costs associated with this proposal.

Other Considerations

20.  The proposal is consistent with Council’s Sportsgrounds Reserve Management Plan.

Appendices

No.

Title

Page

1

Aerial Map of Proposed Lease Extension

63

     

 

 

 

 

 

Author: Justin Arthur

Technical Officer Parks

 

 

 

 

 

 

Reviewed By: Matiu Jennings

Kaitatari Tumuaki Maori

 

 

 

Reviewed By: Melanie Laban

Head of Connected Communities

 

 

 

Reviewed By: Kelly Crandle

Head of Parks and Recreation

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 


Attachment 1

Aerial Map of Proposed Lease Extension

 

 


                                                                                       1                                                    23 February 2022

Communities Committee

25 January 2022

 

 

 

File: (22/105)

 

 

 

 

Report no: CCCCC2022/1/1

 

Director's Report: Neighbourhoods and Communities Group

 

 

 

 

Purpose of Report

1.    To provide the Committee with an update from the Neighbourhoods and Communities Group.

 

Recommendation

That the report be received and noted.

 

Overview and highlights

2.    On 29 January 2022 we saw the official opening of the newly built new facility Te Matauraura o Whenuana on Te Whiti Park.

 

3.    The building has been a joint project between Te Rūnanganui o Te Āti Awa and Council and is a great example of the true partnership we are seeking to build with mana whenua. Mayor Barry and Councillor Mitchell attending the dawn opening ceremony, along with a number of Council officers who have been involved in the project and members of the construction team.

 

4.    The space is intended as a centre for education, culture, sport and community development.  

 

5.    In late December there was a blessing and unveiling of a memorial at Taita Cemetery for stillborn babies buried there.

 

6.    Over the past few years the Parks and Reserves team have been upgrading the records database for our cemeteries, and while working on data for Taita discovered that in Block 63 there is a small area of ground where 1076 stillborn babies were buried between 1904 and 1985. They felt this should be recognised and on 17 December Parks Officer Janine Jones, who managed the project, unveiled the granite plaque, which was donated by Glover Memorials.

7.    Cr Naomi Shaw supported the project, along with Senior Business Analyst Catherine Johnston who analysed the data. The unveiling was a moving ceremony supported by Council’s Te Tira Māori team and also attended by Cr Briggs.

 

8.    Our new approach to Neighbourhoods and Communities continues to come to life with a number of appointments into key strategic roles in recent months.

 

9.    This includes the appointment of our new Managers of Neighbourhood Hubs - Patrick Simpson (North) and Taitu Lemessa (South). Both are internal appointments and we are thrilled to be able to promote our own talented people into key leadership roles. These roles are key in delivering on our strategic intent of re-setting our operating model and positioning our key facilities as multi-purpose ‘anchors’ in their neighbourhoods.

 

10.  We have also appointed Joni Araiti into the role of Manager Neighbourhood Co-ordinators. She will lead our new team of Neighbourhood Co-ordinators whose role will be to connect people and groups and harness the collective impact of all those on the ground.

 

11.  Other appointments in the last few months include the promotion of Lauren Hudson to Head of Aquatics and the appointment of Kelly Crandle as Head of Parks and Reserves (who returns to Council after a 4-year stint at Wellington City Council).

 

12.  Over the past few months we have also farewelled a number of long-serving staff including Marcus Sherwood (former Head of Parks and Recreation) Aaron Marsh (Parks and Reserves), Nevill Sutton (Aquatics) and Denise Clarkson, who has taken up the role of Manager of Upper Hutt’s library services. We thank them all for their significant mahi and their commitment to Council and the community over many years, and we wish them well for the future.

 

13.  As we continue to implement our new approach, work is currently underway to better align and co-ordinate our services and programmes, through the development of one aligned and co-ordinated programme of activities across the city.

 

COVID

14.  COVID continues to be front of mind, and in the past few months significant time and effort has gone into rolling out the use of vaccine passes at our community facilities, development of a new Protection Framework for the traffic light system, vaccination of staff and business continuity plans for the expected Omicron impact over the next few months.

 

15.  Staff at our facilities also played a key role in supporting the community to apply for, download and print off vaccine passes. This is of course a new service offering for us, which was extremely well received and an example of the agile approach we are taking to responding to community needs at this time.

 

16.  The Click and Collect Library Service has been running since December and by the end of February 2022 we plan to pilot a self-service centre at Walter Nash Centre which does not require vaccination passes. This will give unvaccinated members of the community access to computers, the internet and printers. We are designing an operating model which will ensure our staff can safely support users of the space. Importantly the space has a separate entrance and separate air conditioning system. Depending on how things develop over the next few months, we will look at whether we need to provide other services from this space.

 

17.  As anticipated, our staff have been dealing with a number of customers who are unhappy with our approach to COVID vaccination passes. In preparation for this, refresher sessions for escalation training were run where needed, and a front door guide was developed which stepped through a number of different (and new) scenarios staff might face over this time. We will continue with this practice as the situation unfolds. We are also continuing a focus on staff wellbeing.

 

18.  We reported last year that the public have been slow to return to our facilities and this has continued, with attendance, borrowing and revenue from user fees all continuing to be well down on previous years. We are continuing to adjust our offerings as levels permit and health and safety measures allow, with a focus on keeping our staff and our community safe.

 

19.  We are continuing to support the Te Awa Kairangi Kai Collective and locally led kai initiatives with a focus on COVID readiness. The collective has received funding from MSD which will help bulk buy kai and Council has committed (as we have previously) to support them by providing them access to our vehicles, and if needed staff also, to meet delivery demand.

 

20.  A Pacific fono was recently held to gather all local Wellington Pasifika people who work in different sectors to help with local response. The fono clarified the what the process would be when COVID transmission affects our community.   It also provided some valuable connections for front line workers and agencies. We are continuing to work with the Pacific Hub on how we can assist them as they had also identified delivering kai to whanau was difficult.

 

Neighbourhoods

Taitā

21.  Some of our regular events and programming has resumed in the Library space at Walter Nash Centre. Community Law was the first to come back. The return of Baby Bounce was celebrated early November. The Baby Bounce numbers have been steadily increasing. This is a wonderful way for new parents, grandparents and caregivers to get together in person to share rhymes and songs with their babies.

 

 

 

22.  Steady As You Go classes have resumed and our regulars are thrilled to be back together as a group. We also recently played host to the Arohanui Strings Children's Orchestra for a pop- up Concert. Saint Peter and Paul School came for a half day of story time sessions, lego challenges and sports in the Centre and Library which was a big treat for the children and staff.

 

23.  We have also just sanded and resurfaced the back stadium floor – it is looking absolutely fantastic and was ready in time for the first booking 29-30 January 2022 – Wellington regional volleyball tournament across all five courts

 

Kōraunui Stokes Valley

24.  Stokes Valley Kai Bank had been struggling to meet the demand due to the challenges in recruiting helpers, as a result staff at Kōraunui are now working closely with the Kai Bank to fill this gap to ensure our whanau have access to kai and other resources.

 

25.  We continue to see several of the community looking for IT (Information Technology) support with phones, Wi-Fi, printing, etc. We are also seeing an increase in requests for support services (tenancy, financial, social worker, etc). Staff have been great with supporting or connecting customers with the right people.

 

Wainuiomata

26.  Last year we were able to upgrade our Santa’s Grotto. Many families came in to see the Grotto and take photos with Santa which was fantastic to see. We also put up decorations at the new Wainuiomata Dog Park and ran a Video Competition with prizes to add to the festive season.

 

27.  We had great feedback from our local community about the photography exhibition we hosted during November/December, showcasing the artwork by local students from Wainuiomata High School.

 

28.  In December the Stroke Foundation van continued to visit a number of community sites including our facilities in Wainuiomata and Petone, and War Memorial Library in Central Hutt.

 

Health

Recreational Programme and Events

29.  Over the past three months a number of our programmes and events have been impacted due to COVID. Like so many other events and programmes we have worked hard to change platforms and continue to work to ever changing goal posts. The introduction of the COVID 19 Protection Framework (Traffic Light System) has meant we have been able to facilitate community programmes under clearer health and safety guidelines.

 

 

 

 

30.  The Lower Hutt Primary Schools Sports Association (LHPSSA), an organisation that Council supports, has had all their major events cancelled due to the restrictions. This has prompted us to look at the way LHPSSA currently operates and if the status quo is fit for purpose. We have helped them to develop a framework to work with schools that embraces the COVID 19 Protection Framework.

 

31.  The Moera Hall has continued to be a base for the delivery of live classes for those that can attend and keep the Facebook online option for those that can’t. We are looking to share the online events further afield in future classes.

 

32.  Our Low Impact Fitness and community Yoga and Pilates classes have been running smoothly with a booking process in place to maintain class numbers and social distancing.

 

33.  Play continues to be a primary method of delivering physical activity. Both Pukutākaro and Build and Play programmes in schools were paused during the recent COVID lockdown and were reintroduced under the COVID 19 Protection Framework. Play has continued to be promoted through Council and school social media. Both programmes returned to schools for term 4. Ongoing evaluation shows the positive changes these programmes are encouraging at schools and in the lives of our tamariki. Funding has been granted to continue these programmes through 2022 and our Summer Play Day Series December 2021 - February 2022. The school holiday Summer Play Days programme activated in December with 10 event/gatherings scheduled over the December/January period. The initial 2 Play Days were cancelled due to weather conditions. Play days have been held in Naenae, Taita and Stokes Valley. Stokes Valley was a standout with 200 in attendance.

 

Swimming Pools

34.  It has been a challenging quarter operationally for our indoor pools. Alert level 2 saw our adjusted operations continue into the final school term of 2021. Schools were able to return and be managed during public hours, and many of our regular hire groups after developing a better understanding of the full implications of the alert level changes were also able to return.

 

35.  Managing public attendance numbers daily especially at the weekends has been difficult for the staff and the level of public understanding of restrictions was very limited. Mask usage being a point of confusion as both public and staff are exempt from mask usage in swimming pools.

 

36.  The introduction of the Covid-19 Protection Framework and traffic light settings meant that our Aquatic Operations could return to a relatively normal state, however the introduction of vaccine passes has been upsetting for some pool users. When first introduced staff were very active in helping our vulnerable and elderly customers access and create their passes to continue to access core council services.

37.  Christmas and New Year period has seen some steady usage of our indoor facilities; however, we are approximately 15% down on admissions against this period last year.

 

38.  This is a common trend throughout the country in the industry for indoor aquatic facilities.

 

39.  A lot of planning is being done for our term 1 2022 operations as we move into the busiest period of the summer season. Our teams are working with schools and user groups to ensure that once they return after the holiday period, we are able to continue to operate effectively and efficiently through the protection framework.

 

40.  Our fitness Suites continue to see steady admission numbers and retention is now starting to stabilise as we have more certainty around the use of the protection framework.

 

41.  Our outdoor pools - Wainuiomata, McKenzie and Eastbourne - had a relatively slow start to the season, with some very unsettled weather through December, along with navigating the protection framework against what is normally a very busy end of year period. Many schools were able to continue with the end of year picnics in our pools with some very careful planning and use of the educational framework principles to form our operations for their bookings.

 

42.  January has seen some exceptional days in our outdoor facilities, with some extremely hot weather the public have been flocking in to get some much needed cooling off time in the water. Under the protection framework this has been manageable at the orange setting and we have many times reached the facility capacity in relation to distancing requirements, the public have been very understanding and the feedback we have received has been very positive.

 

43.  Moving into the school terms and university returning, staffing is starting to become difficult for our outdoor pools, we have started another recruitment drive, but are struggling to find people that are able to work during the day that are older with no educational training commitments. We intend to manage this and work to keep our facilities operating using staff across our full network of aquatic facilities. Again, this is another common trend across the industry in New Zealand for 2021/22.

 

Swim City Swim School and water safety

44.  The last quarter of 2021 saw our Swim School with a return to almost full capacity, after some uncertainty through the August/September lockdown period. Preparations for term 1 are now well underway. The 2021/22 summer has seen some devasting drowning incidents across the country and there is now an urgent need for the industry to educate wider communities of the importance of their safety and their whanau in the water.

 

 

45.  Swim City has been very active over the last few weeks, engaging with our communications department to get water safety messages out to Hutt City residents. Using social media, web material, printed material and planned public drop-in water safety sessions. Tragically the first two deaths in the Manawatu River were members of the Lower Hutt Korean community. Our Swim School in partnership with a regional water safety provider have been working with the wider Korean community to provide some water safety skills sessions at no cost to educate them in navigating New Zealand’s beaches, rivers and pool and to teach them the basic skills they need to keep them safe in the water. These sessions will then be rolled out across our communities throughout the 2022 year, in order to properly prepare our residents for the next summer season.

 

Healthy Families

46.  Following last year’s briefing to Council, our kaimahi Māori in partnership with Te maara o ngā kaimanu, Kōkiri Marae and Kore Hia Kai have begun engaging in a tikanga led approach to a maara kai, ngahere kai exploring opportunities on Council reserve land.

 

47.  Healthy Families Hutt Valley has led the development of and recently published their Healthy Families NZ explainer, Waiora thinkpiece and case study on Creating a Smokefree Hutt Valley. These publications have been shared throughout central government, local government and stakeholders.

 

48.  The Healthy Families Hutt Valley Strategic Leadership Group supported the open letter by the Health Coalition Aotearoa calling for action on the Smokefree 2025 Action Plan. The Strategic Leadership Group wrote a letter to Minister Ayesha Verrall in support of the call to action.

 

49.  The team continues to work with Kōkiri Marae, Big Street Bikers and Waka Kotahi on a transport equity project that will provide a bike library of 50 ebikes and cargo bikes through Kōkiri Marae for Wainuiomata whānau. Participants will be able to loan an e-bike for six months and have support from a local co-ordinator for the whole whānau to transition to active transport and biking for recreation. We’re currently co-designing the project with partners and have some of the funding confirmed.

 

50.  We have also been working with Big Street Bikers and the Transport team to plan for a network of Locky Docks, secure e-bike charging and locking stations in Lower Hutt. A network of Locky Docks will support people to choose active transport to get around the city.

 

51.  We supported a ‘picnic in car parks’, a small-scale community event to show how street space can be re-used for people instead of cars. This took place outside Shine Café in central Lower Hutt.

 

52.  Alongside our Road Safety Coordinator and Police, we developed the Road Safety Drink Driving Campaign ‘Getting home safely’. This has been widely promoted through licensed premises, bus back advertising, social media and radio throughout December.

 

 

Community Funding

53.  All groups successful for funding through the Mouri Ora fund were met with and were given the chance to set their own outcomes/measures. We also identified ways to streamline their reporting, especially where they were reporting against similar measures for other funding contracts. We are also encouraging these groups to connect with:

·    Council’s Advisor Energy and Carbon/Climate and Solid Waste officer. This is in relation to how these groups can make practical steps to address environmental impacts, such as by reducing carbon emissions and/or reducing waste;

·    Council’s Principal Advisor Research and Evaluation Officer who will be able to share invaluable knowledge into evaluation processes; and

·    Council’s Communications Advisor to support with promotion of particular workshops/events, content, shares successes together etc.

 

Community Panels

54.  Projects approved and in progress:

Panel

Project

Status

Northern Panel

Toddlers Playground Equipment – Speldhurst Park

Two Water Fountains

Installation – November 2021

 Installation – October 2021

 

55.  Projects approved in November, not yet progressed

Panel

Project

Northern Panel

Purchase of fruit trees, stakes and ties for primary schools within the Northern Ward ($2,000)

Purchase of a BBQ for Walter Nash Park ($15,500)

Purchase and installation of a new swing set at Pomare Park ($14,000)

Panel/officer exploration and funding towards the upgrade of Thomas Jones Park ($40,000)

Western Panel

Funding towards the Maungaraki Community Bike Track situated on the Council Reserve field in Maungaraki adjacent to the Maungaraki Community Hall and Maungaraki Primary School.  ($70,000)

 

 

 

 

 

56.  Total funds remaining under the Local Community Projects Fund are as follows:

·    Northern $74,000

·    Western $44,000

·    Central $209,000

·    Eastern $114,000

 

City Safety

57.  Our new City Safety Manager Matthew McKenzie started with us just prior to last Christmas. Matthew has a wealth of experience in leadership and management across law enforcement, security and community development.

 

58.  Anti-social behaviour by youth, predominantly youth from Wainuiomata, remains an ongoing concern. We continue to work closely with Police on illegal driving issues and have also been liaising with them on public safety aspects of anti-vaccination protests.

 

Arts and Culture

59.  New exhibitions at The Dowse include Eden Hore: High Fashion/High Country (03 December 2021 – 20 March 2022), which is a partnership with Central Otago District Council and the Eden Hore Steering Group. We held an opening function (within COVID orange traffic light guidelines) with both Mayors in attendance and the exhibition has received significant media coverage. We opened Silk Web (17 December 2021 – 10 April 2022) an international exhibition of textiles from Azerbaijan, Kazakstan and Uzbekistan. However, NZ Customs delayed the release of these works for longer than expected requiring us to push the opening date back. We are about to open Time Capsule: Ans Westra in the Hutt (29 January – 01 May 2022), which will feature photography exhibitions at The Dowse and Coco Pop in the Naenae shopping centre and a series of billboards around the Naenae community in the locations the photos were shot. There has been very successful online and in-person engagement to identify those people featured in the images which were shot in the 1990s.

 

60.  COVID: We have had to extend some exhibitions and reduce learning and public programmes which has had an impact on visitation, venue hire and retail across all facilities. It has also had an impact on staff and stakeholder morale.

 

61.  We submitted a tender for the new Education Outside the Classroom contracts being offered by Ministry of Education. The new approach will require across-curriculum programmes rather than the subject specific contracts we had previously received such as Social Sciences and Technology. We expect to receive the outcome sometime in February 2022.

 

62.  The Dowse website redevelopment project is currently underway as part of the larger Council website redevelopment. Go live date is still to be confirmed.

 

 

63.  The Dowse Collection Store Refurbishment was delayed due to COVID, but we have now recruited to two of the three roles that will be undertaking the core planning and implementation. The Dowse issued a moratorium on external collection loans meaning no collection items can be borrowed from The Dowse or Petone Settlers Collections between March 2022 and August 2023.

 

Parks and Reserves

Wildflower trial

64.  The Parks and Reserves Team has undertaken a number of trials to determine whether wildflowers may be a lower cost option than mowing in some local landscapes.The first wildflower trial was undertaken in the mid-1990s, another in 2001 on Eastern Hutt Road and the most recent trial was 2020 to 2021 at Belmont Domain, by the Kennedy Good Bridge.

 

65.  The trial involved nine seed mixes in nine separate bays with shade, semi-shade, and full sun aspects, totalling 95m2. The trial was set out in a long band that enabled mowing operators to easily mow the remaining turf at Belmont Domain. The display in 2020/21 was generally sporadic and poor in the shaded beds. In full sun, the growth and floral display was better but did not provide a full and vibrant display.    

 

66.  Throughout 2021/22 summer, the overall presentation declined. By mid-2021 the site was weedy and contained species like fleabane, clover, dandelion, perennial grasses, dock, ranunculus, and plantain. Typically these weeds are controlled with weed spray. For this trial, the weeds were not sprayed because it would also have killed the wildflowers.   There is a significant cost to hand-weed the nine beds.  

 

67.  The issues experienced at Belmont Domain include:  

·    horticultural expectations were not met - the species used locally in the wildflower seed mix do not produce the attractive looking, low maintenance displays seen in North America the UK, and Europe 

·    sparse floral display 

·    resowing or replenishing the beds with additional seed would be required annually 

·    weeds quickly established in the trial area 

·    site establishment (mark out, weed spray, cultivation, seed purchase, spreading seed, etc) is $3,516.26 per annum compared to the cost of $558.60per annum for Grade 3 mowing over an area of 95m2.  

 

68.  Based on this trial and previous trials in our environment, wildflowers do not appear to have potential to reduce the cost of managing landscapes, compared to mowing. The Parks and Reserves Business Unit does not recommend undertaking additional wildflower trials.We plan to return the trial area at Belmont Doman to turf in the 2022 autumn. Members of the Parks and Reserves Team would be happy to arrange a meeting with Councillors on site at Belmont Domain if you would like to view and further discuss the trial. 

Climate Change Impact and Considerations

69.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

 

70.  The Neighbourhoods and Communities team has contributed to the development of Council’s Carbon Reduction plan and will both lead and support initiatives.  There is expected to be an increased focus on sustainability in our community programming and projects.

 

Appendices

There are no appendices for this report.     

 

 

 

 

 

 

 

Author: Karl Chitham

Museums Director

 

 

 

Author: Melanie Laban

Head of Connected Communities

 

 

 

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

 

 

 

 

 

 

 

 


MEMORANDUM                                                  1                                                    23 February 2022

Our Reference          22/111

TO:                      Chair and Members

Communities Committee

 

FROM:                Andrew Quinn

 

DATE:                27 January 2022

 

SUBJECT:           Naenae projects update

 

 

Recommendation

That the Committee receives and notes the information.

 

 

Purpose of Memorandum

1.    To provide an update to the Committee on the progress and management of the Whakatupu Ngaengae Project (pool and town centre development) since the last Committee meeting on 17 November 2021. 

 

Project update (Pool and Fitness Centre)

2.    Since the last report in November 2021, there has been good progress on the Naenae Pool and Fitness Centre. Work is progressing on all aspects of the project to maintain the programme agreed with Crown Infrastructure Partners (CIP).

 

3.    We are mid-way through the design process. The current stage (developed design) is underway and due to be completed in May 2022. During this period the project team will update the concept design using feedback submitted by the community and then prepare the application for resource consent.  A summary of the feedback received from the community on the concept is attached as Appendix 1 to the report.

 

4.    This will be reviewed by Council’s own planners although it’s likely that an external team of consultants will be used to process the application to maintain independence of process.

 

5.    It is important that we communicate well with the community how their feedback has been considered and we expect to publish this information along with the public engagement in February/March 2022.

 

6.    We continue to make good progress on the demolition of the old pool. To date the main roof structure has been removed and work is underway to break up the old bleachers and admin block (see Appendices 2 and 3 attached to the report for the latest pictures from site).

 

7.    Demolition work will continue through February and March to break up the old pool tanks and other below ground structures. Up to 80% of the material arising from the demolition is being recycled including the concrete which will be crushed and re-used to fill in the basement tanks.

8.    To date there have been no formal complaints or safety issues with the demolition works. On some windy days however, the contractor has had to employ dust suppression techniques, and this has proved to be effective.

 

9.    Local residents and the wider community have assisted with the recycling of materials through the public open days that were arranged in November 2021. Pieces of pool memorabilia and salvageable material from the former Olympic Pool were made available for the community to pick up. Other items have been retained for re-use in the new Pool.

 

10.  Local residents are also engaged through the Naenae Community Advisory Group and meetings are held on a regular basis to discuss progress and upcoming milestones. It is planned to arrange another meeting with the group and local retailers mid-February 2022 to discuss the construction phase of the pool project.    

 

11.  At the last meeting, we advised that work had begun to procure a Main Contractor on an ‘Early Contractor Involvement’ or ECI basis, on the recommendation of Crown Infrastructure Partners (CIP). As reported on the ‘Have Your Say’ website, Apollo Projects has been appointed to work with the team to help finalise the design.

 

12.  Apollo are a major player in the design and building of aquatic facilities and have an impressive track record in successful delivery of similar sized projects to the Naenae Pool and Fitness Centre. Notably they are also working on other shovel ready projects for local authorities in Gisborne (Gisborne Olympic Pool), and in Christchurch; Taiora QEII Fitness Centre and Gym, and Linwood pool.  

 

Naenae Town Centre development

13.  Following the purchase of the old Naenae Post Office in December for community purposes, work has begun with the Community Advisory Group (CAG) on a co-design basis using Council’s own Urban Design team to facilitate the process.

 

14.  We expect to complete concept designs in March 2022 and then to share these with the community for feedback.

 

Risk

15.  The twenty (20) top-rated risks for the Naenae Pool and Fitness Centre project are reported through the Audit and Risk Subcommittee and included in Appendix 4 attached to the report. There are no major changes in the risk profile to report, although the risk of COVID interruptions and delays continues to be significant.

 

Financial Considerations

16.  The project team reviewed and updated the current financial profile of the project against the Long-Term Plan 2021-2031 (specifically for the 2022/23 Annual Plan). As reported above, the project is still tracking well to the budget cap of $68.0M.

Climate Change Impact and Considerations

17.  The design team are developing environmentally sustainable technologies working in conjunction with Callaghan Innovation. It is hoped that the building once completed will achieve as a minimum, a Greenstar rating of 5 (New Zealand Excellence).

 

18.  In November/December 2021, the Project Team undertook some additional work to consider the feasibility of including PassivHaus principles in the Pool design. The decision was made not to adopt these principles given the impact this would have on the delivery and risk profile of the project.  The Major Projects Board however was in support of the PassivHaus concept in general and requested that it be considered for other relevant Council projects at the scoping stage.   

 

Legal Considerations

19.  There is no change to the legal position of the project.           

 

 

Appendices

No.

Title

Page

1

Naenae Pool and Fitness Centre Engagement Summary Final

78

2

Demolition progress photo #1

83

3

Demolition progress #2

84

4

Risk Register (top twenty)

85

     

 

 

 

 

 

 

Author: Andrew Quinn

Project Manager (Naenae)

 

 

 

 

 

 

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities  


Attachment 1

Naenae Pool and Fitness Centre Engagement Summary Final

 






Attachment 2

Demolition progress photo #1

 

 


Attachment 3

Demolition progress #2

 

 


Attachment 4

Risk Register (top twenty)

 



                                                                                       1                                                    23 February 2022

Communities Committee

18 January 2022

 

 

 

File: (22/32)

 

 

 

 

Report no: CCCCC2022/1/21

 

Communities Committee Work Programme

 

 

 

 

 

Recommendation

That the work programme be noted and received.

 

 

Appendices

No.

Title

Page

1

Communities Committee Work Programme 2022

88

     

 

 

 

 

 

 

Author: Annie Doornebosch

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 


Attachment 1

Communities Committee Work Programme 2022