1 21 December 2021

HUTT CITY COUNCIL

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 21 December 2021 commencing at 2.00pm

PUBLIC BUSINESS

MINOR ITEM NOT ON THE AGENDA

          In accordance with Standing Order 10.13, Council agrees that a minor public excluded item relating to ‘Governance Matters’, which was not included on the agenda, be discussed at this meeting.  The reason that this item will be discussed in the public excluded section of the meeting is to protect the privacy of natural persons.

5.       Miscellaneous

a)

Hutt City Council Group Annual Report 2020/2021 (21/2106) Report No. HCC2021/5/295 by the Principal Advisor, Strategic and Business Planning

Resolved: (Mayor Barry/Cr Brown)                                  Minute No. C 21502 “That Council: (1)notes the draft Hutt City Council Group Annual Report 2020/21 (the Group Annual Report) has been considered by both the Audit and Risk Subcommittee and the Policy, Finance and Strategy Committee; (2)   notes that on 2 December 2021, the Policy, Finance and Strategy Committee endorsed and recommended to Council the adoption of the Group Annual Report subject to satisfactory resolution of the following items: (a)     completion of final design and editorial changes; (b)     completion of any external audit adjustments; and (c)      receipt of final audit clearance from Audit NZ; (3)   notes that there have been minor amendments made to the draft Group Annual Report since it was considered by the Policy, Finance and Strategy Committee and these are detailed in Section C of the report; (4)   adopts the Group Annual Report for the year ended 30 June 2021 subject to receipt of Audit New Zealand’s opinion for the Group Annual Report; (5)   adopts the Summary Annual Report for the year ended 30 June 2021 subject to receipt of Audit New Zealand’s opinion for the Summary Annual Report; and (6)   delegates to the Chief Executive authority to make minor editorial changes to the Group Annual Report and Summary Annual Report.”

b)	Land Purchase Farrelly Grove (21/2175) Report No. HCC2021/5/301 by the Strategic Advisor
	Resolved: (Mayor Barry/Cr Briggs)                                Minute No. C 21503 “That Council: (1)   notes that the Naenae Reservoir requires remedial works to address a contamination risk posed by leaking walls; (2)   notes that an area of approximately 92m^2 is required to enable access to a section of the reservoir wall to undertake the works and to better enable future maintenance; and (3)   agrees to purchase approximately 92m^2of the property at 1 Farrelly Grove as shown on the plan attached as Appendix 1.” For the reason that the acquisition will better enable remedial and maintenance works now and in the future on the Naenae Water Reservoir, which is a critical asset for the city.
c)	Deed of Novation Approval for sale of Mitchell Park land (21/2210) Report No. HCC2021/5/159 by the Strategic Advisor
	Resolved: (Mayor Barry/Cr Hislop)                                Minute No. C 21504 “That Council agrees to enter into the Deed of Novation between Lower Hutt Health Limited, Vital Healthcare Property Limited and Council and thereby agrees to the sale of 1,436 m^2 of land at Mitchell Park to Vital Healthcare Property Limited.”

7.       EXCLUSION OF THE PUBLIC

Resolved:   (Mayor Barry/Deputy Mayor Lewis) Minute No. C 21505

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

8.  REMARKERY PROJECT (21/2213)

9.  MINOR ITEM NOT ON THE AGENDA: GOVERNANCE MATTER

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)	(B)	(C)
General subject of the matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground under section 48(1) for the passing of this resolution.
Remakery Project	The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).	That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.
Minor item not on the agenda: Governance Matter	The withholding of the information is necessary to protect the privacy of natural persons (s7(2)(a)).	That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Mayor Barry acknowledged the passing of Betty van Gaalen, former Deputy Mayor to the City and a Wainuiomata Ward Councillor.

Resolved:   (Mayor Barry/Cr Barratt)                                                  Minute No. C 21506

“That Council pass on their condolences to the family of Betty van Gaalen and acknowledge her service and contribution to Lower Hutt and in particular the Wainuiomata community.”