Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Tuesday 21 December 2021 commencing at 2.00pm
PRESENT: |
Mayor C Barry (Chair) |
Deputy Mayor T Lewis |
|
Cr G Barratt |
Cr J Briggs |
|
Cr K Brown |
Cr B Dyer (via audio-visual link) |
|
Cr S Edwards |
Cr D Hislop |
|
Cr A Mitchell |
Cr S Rasheed |
|
Cr N Shaw |
Cr L Sutton |
APOLOGY: Cr C Milne
IN ATTENDANCE: Ms J Miller, Chief Executive
Ms A Blackshaw, Director Neighbourhoods and Communities
Mr M Boggs, Director Strategy and Engagement
Ms H Oram, Director Environment and Sustainability
Mr K Puketapu-Dentice, Director Economy and Development (via audio-visual link)
Ms J Livschitz, Group Chief Financial Officer
Mr B Cato, Chief Legal Officer
Mr B Hodgins, Strategic Advisor
Ms C Ellis, Head of Chief Executive’s Office (part meeting)
Ms W Moore, Head of Strategy and Planning (part meeting)
Mr J Griffiths, Head of Communications and Engagement (part meeting)
Mr D Newth, Financial Accounting Manager (part meeting)
Ms C Taylor, Principal Advisor Research and Evaluation (part meeting)
Mr A Dowdle, Senior Communications Advisor
Ms K Glanville, Senior Democracy Advisor
Ms H Clegg, Minute Taker
PUBLIC BUSINESS
MINOR ITEM NOT ON THE AGENDA
In accordance with Standing Order 10.13, Council agrees that a minor public excluded item relating to ‘Governance Matters’, which was not included on the agenda, be discussed at this meeting. The reason that this item will be discussed in the public excluded section of the meeting is to protect the privacy of natural persons.
1. OPENING FORMALITIES - Karakia Timatanga
Kia hora te marino Kia whakapapa pounamu te moana He huarahi mā tātou i te rangi nei Aroha atu, aroha mai Tātou i a tātou katoa Hui e Tāiki e! |
May peace be wide spread May the sea be like greenstone A pathway for us all this day Let us show respect for each other For one another Bind us together! |
2. APOLOGIES
Resolved: (Mayor Barry/Cr Mitchell) Minute No. C 21501 “That the apology received from Cr Milne be accepted and leave of absence be granted.” |
3. PUBLIC COMMENT
There was no public comment.
4. CONFLICT OF INTEREST DECLARATIONS
Cr Brown declared a conflict of interest in relation to item 8 Remakery Project and took no part in discussion or voting on the matter.
5. Miscellaneous
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Resolved: (Mayor Barry/Cr Brown) Minute No. C 21502 “That Council: (1) notes the draft Hutt City Council Group Annual Report 2020/21 (the Group Annual Report) has been considered by both the Audit and Risk Subcommittee and the Policy, Finance and Strategy Committee; (2) notes that on 2 December 2021, the Policy, Finance and Strategy Committee endorsed and recommended to Council the adoption of the Group Annual Report subject to satisfactory resolution of the following items: (a) completion of final design and editorial changes; (b) completion of any external audit adjustments; and (c) receipt of final audit clearance from Audit NZ; (3) notes that there have been minor amendments made to the draft Group Annual Report since it was considered by the Policy, Finance and Strategy Committee and these are detailed in Section C of the report; (4) adopts the Group Annual Report for the year ended 30 June 2021 subject to receipt of Audit New Zealand’s opinion for the Group Annual Report; (5) adopts the Summary Annual Report for the year ended 30 June 2021 subject to receipt of Audit New Zealand’s opinion for the Summary Annual Report; and (6) delegates to the Chief Executive authority to make minor editorial changes to the Group Annual Report and Summary Annual Report.” |
b) |
Land Purchase Farrelly Grove (21/2175) Report No. HCC2021/5/301 by the Strategic Advisor |
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Resolved: (Mayor Barry/Cr Briggs) Minute No. C 21503 (1) notes that the Naenae Reservoir requires remedial works to address a contamination risk posed by leaking walls; (2) notes that an area of approximately 92m2 is required to enable access to a section of the reservoir wall to undertake the works and to better enable future maintenance; and (3) agrees to purchase approximately 92m2 of the property at 1 Farrelly Grove as shown on the plan attached as Appendix 1 to the report.” For the reason that the acquisition will better enable remedial and maintenance works now and in the future on the Naenae Water Reservoir, which is a critical asset for the city. |
c) |
Deed of Novation Approval for sale of Mitchell Park land (21/2210) Report No. HCC2021/5/159 by the Strategic Advisor |
|
The Strategic Advisor elaborated on the report. He explained this was a procedural matter as the original Council resolution had specified the land be sold to Lower Hutt Health Ltd. He said the land was now being sold directly to the new operator, Vital Healthcare Property Ltd. |
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Resolved: (Mayor Barry/Cr Hislop) Minute No. C 21504 |
6. QUESTIONS
There were no questions.
7. EXCLUSION OF THE PUBLIC
Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. C 21505 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 8. REMAKERY PROJECT (21/2213) 9. MINOR ITEM NOT ON THE AGENDA: GOVERNANCE MATTER The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” |
Mayor Barry acknowledged the passing of Betty van Gaalen, former Deputy Mayor and former Wainuiomata Ward Councillor.
Resolved: (Mayor Barry/Cr Barratt) Minute No. C 21506 “That Council passes on its condolences to the family of Betty van Gaalen and acknowledges her service and contribution to Lower Hutt and in particular the Wainuiomata community.” |
There being no further business the Chair declared the public section of the meeting closed at 2.13 pm. The public excluded section of the meeting closed at 3.36pm.
C Barry
MAYOR
CONFIRMED as a true and correct record
Dated this 23rd day of March 2022