1                                         16 December 2021

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 16 December 2021 commencing at 2.20pm

 

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr G Barratt

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Boggs, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Group Chief Financial Officer

Mr J Scherzer, Head of Climate and Waste

Mr B Wu, Financial Accounting Manager

Mr S George, Senior Accountant

Ms S Page, Senior Management Accountant

Mr B Hodgins, Strategic Advisor

Mr D Scott-Jones, Solicitor

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

 There were no apologies.

3.       PUBLIC COMMENT

There was no public comment.

 

4.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 26-27 to the minutes.

 

5.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 28-29 to the minutes.

6.       CONFLICT OF INTEREST DECLARATIONS

          Cr Brown declared a conflict of interest in relation to item 8b) ‘Urban Plus Limited and Group – Annual Report for the year ended 30 June 2021’ and item  8c) ‘Urban Plus Limited – Statement of Expectations’ as she was Council’s representative on the Board of Urban Plus Limited.  She advised her conflict permitted her to take part in discussions and provide feedback if required.  She took no part in voting on the matters.

          Cr Hislop declared a conflict of interest in relation to item 8d) ‘ Seaview Marina Limited – Annual Report for the year ended 30 June 2021’ as she was Council’s representative on the Board of Seaview Marina Limited.  She advised her conflict permitted her to take part in discussions and provide feedback if required.  She took no part in voting on the matter.

          Cr Dyer declared a conflict of interest in relation to item 7b), 5a) ‘Electricity Corporation of New Zealand Limited (ECNZ) Track – 166 Upper Fitzherbert’.  He took no part in discussion or voting on the matter.

          Cr Shaw declared a conflict of interest in relation to item 8e) ‘Hutt City Community Facilities Trust – Annual Report for the year ended 30 June 2021’ as she was Council’s representative on the Board of Hutt City Community Facilities Trust.  She advised her conflict permitted her to take part in discussions and provide feedback if required.  She took no part in voting on the matter.


 

7.       Committee Minutes with Recommended Items

a)      Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki

 

16 November 2021

 

 

Resolved:    (Cr Edwards/Cr Dyer)                                         Minute No. C 21501

“That the minutes of the meeting held on 16 November 2021, with the exception of items 5a) and 5c), be adopted.”

 

Recommended Items

Item 5a)

Proposed Private Plan Change 53: 190, 236 and 268 Stratton Street, Normandale – Rezoning to Rural Residential Activity Area  (21/1733)

 

Cr Edwards commended the owners for balancing the protection of significant areas of bush with the provision of 12 additional residential lots.

 

Resolved:   (Cr Edwards/Cr Mitchell)                   Minute No. C 21502

“That Council:

(1)   receives the report and recommendation of the hearing panel dated
13 October 2021, acting under delegated authority pursuant to Section 34A of the Resource Management Act 1991, for the hearing of submissions and further submissions on Private District Plan Change 53;

(2)   notes the process under the Resource Management Act 1991 for Proposed Private District Plan Change 53: 190, 236 and 268 Stratton Street, Normandale - Rezoning to Rural Residential Activity Area;

(3)   approves Private District Plan Change 53 in accordance with Clause 29 of Schedule 1 to the Resource Management Act 1991 as recommended in the report by the hearing panel and attached as Appendix 1 to Report No. PFSC2021/5/257;

(4)   adopts the recommended decision on Private District Plan Change 53 and the further evaluation and reasons for that decision set out in the report by the hearing panel contained within Appendix 1 to Report No. PFSC2021/5/257; and

(5)  resolves to publicly notify its decision on Private District Plan Change 53 within 10 working days of this decision and to service the decision on the applicant and submitters.”

 

Item 5c)

Wellington Water Limited Annual Report for the year ended 30 June 2021  (21/1766)

 

Resolved:   (Cr Edwards/Cr Brown)                      Minute No. C 21503

“That Council:

(1)   receives and notes the Annual Report for Wellington Water Limited for the year ended 30 June 2021, attached as Appendix 1 to Report No. PFSC2021/5/261;

(2)   notes the qualified audit opinion, which was not unexpected following the qualified audit opinion from last year, with two non-financial measures not able to be sufficiently supported by Wellington Water Limited; and

(3)  notes the qualified audit opinion will have a consequential impact on Council’s Annual Report.”

 

b)      Communities Committee | Komiti Hapori

 

17 November 2021

 

 

Resolved:      (Deputy Mayor Lewis/Cr Briggs)                       Minute No. C 21504

“That the minutes of the meeting held on 17 November 2021, except for items 5a) and 5b), be adopted.”

 

 


 

Recommended Items

Item 5a)

Electricity Corporation of New Zealand Ltd (ECNZ) Track- 166 Upper Fitzherbert Road (21/1664)

 

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

 

Resolved:  (Deputy Mayor Lewis/Cr Mitchell)    Minute No. C 21505

That Council:

(1)   notes that this proposal is consistent with Council Policy including the Reserves Acquisition and Disposal Policy and Private Use of Council Reserve Land Policy;

 

(2)   agrees to purchase the 3ha of land that includes the track at the north end of 166 Upper Fitzherbert Road for $78,000 + GST;

(3)   agrees to release public notice for the proposed easement over 171 Upper Fitzherbert Road in favour of the owners of 166 and 169 Upper Fitzherbert Road consistent with the requirements of s119 and s120 of the Reserves Act 1977; and

(4)   notes that a follow-up report to the Communities Committee will be submitted in the next meeting cycle presenting any submissions received regarding the proposed easement over 171 Upper Fitzherbert Road.”

For the reason to secure public access over the portion of Electricity Corporation of New Zealand Limited (ECNZ) track at 166 Upper Fitzherbert Road.

 

Item 5b)

1 Tipperary Grove, Wainuiomata Consultation for Revocation (21/1747)

 

Resolved:  (Deputy Mayor Lewis/Cr Edwards)  Minute No. C 21506

That Council:

(1)   agrees to initiate community engagement on Tipperary Grove Reserve, Wainuiomata in order to come to a decision on its future use including possible revocation of Local Purpose Reserve (community building) status; and

(2)   notes that a further report will be submitted following the engagement process likely in the second meeting cycle of 2022, to provide feedback on the consultation process and determine the next steps.”

 

 

c)       Climate Change and Sustainability Committee |   Komiti Kaupapa Taiao

 

25 November 2021

 

 

Resolved:     (Cr Briggs/Cr Rasheed)                          Minute No. C 21507

“That the minutes of the meeting held on 25 November 2021, except for item 4, be adopted.”

 

 

Recommended Item

Item 4)

Options regarding activities on the site of the closed Wainuiomata Landfill (21/1807)

 

Mayor Barry foreshadowed an amendment to part (6) of his Mayor’s recommendations to include reference to the Wainuiomata Community Board.

 

Resolved:   (Mayor Barry/Cr Brown)                   Minute No. C 21508

“That Council:

(1)   receives and notes the report;

(2)   notes that officers are still investigating the feasibility and cost of establishing a gas collection/destruction system on the site and replanting the site;

(3)   notes that the potential establishment of a gas collection and destruction system and/or replanting of the site, were not included in the Long Term Plan 2021-2023, and additional revenue would be required to fund ongoing costs along with servicing of debt and depreciation if no alternative revenue is identified;

(4)   agrees to continue to allow current activities but disallow new activities not associated with further remediation of the site;

(5)   agrees that for any activity to continue or go ahead it must not adversely impact on Council’s ability to carry out further remediation of the site; and

(6)   notes parts (4) and (5) take into account officer’s advice and submissions received from residents living within the proximity of the Wainuiomata Landfill and the Wainuiomata Community Board.

 

 

 


 

d)      Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki

 

 

2 December 2021

 

 

Resolved:    (Cr Edwards/Cr Mitchell)                                   Minute No. C 21509

“That the minutes of the meeting held on 2 December 2021, except for items 4b) - 4c), be adopted.”

 

 

Recommended Items

Item 4a)

Hutt City Council Group Annual Report 2020/21 (21/1748)

 

Mayor Barry advised that this item would now be considered at the additional Council meeting on 21 December 2021.

 

Item 4b)

Dangerous, Affected and Insanitary Building Policy Hearing Subcommittee - 9 November 2021 (21/2011)

 

Resolved:    (Cr Edwards/Cr Briggs)                     Minute No. C 21510

“That Council:

(1)   adopts the proposed Dangerous, Affected and Insanitary Building Policy 2021, attached as Appendix 3 to the report, subject to the following amendments;

(a) indicate what Council will do if a building is determined to be affected or insanitary;

(b) ensure a copy of the dangerous building notice is also sent to Heritage New Zealand Pouhere Taonga in the case of buildings on the Hutt City Council District Plan Heritage Schedule; and

(c) ensure that all definitions in the policy are updated to reflect the exact wording of the current legislation; and

(2)    for the reasons that the Building Act 2004 requires Council to have a policy on dangerous, affected, and insanitary buildings and to review that policy every five years. Council’s current policy was agreed in December 2016, has recently been reviewed in consultation with Emergency New Zealand and Heritage New Zealand Pouhere Taonga, and addresses dangerous and insanitary buildings to the extent of Council’s legal mandate.”

 

Item 4c)

Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee - 18 November 2021 (21/2009)

 

Cr Briggs noted that the Class 4 Gaming Venue and Board Venue Policy (the policy) was passed unanimously at the Policy, Finance and Strategy Committee held on 2 December 2021.  He said the policy reflected the wishes of the community and he was proud to support it.

Cr Brown said that central government needed to investigate this issue on a nationwide basis.

 

Resolved: (UNANIMOUS)    (Cr Edwards/Cr Mitchell)
                                                                                    Minute No. C 21511

“That Council:

(1) adopts Option 1: Wellbeing approach – sinking lid to amend the Class 4 Gaming Venue and Board Venue Policy as attached as pages 10-14 to the minutes;

(2) agrees that there will be no new machines or venues in Council owned buildings;

(3) asks officers to gather and report data annually on the number of electronic gaming machines, the number of venues and gaming machine profits for the city and grants details;

(4) asks officers to investigate a fee that covers the cost of licensing enforcement and data gathering;

(5) asks officers to investigate long-term accommodation options that fit with the values in Council’s Class 4 Gaming Venue and Board Venue Policy;

(6) works with Local Government New Zealand around a government review of the Gambling Act 2003 and online gambling; and

(7)  for the reasons that:

(a)   the Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee (the subcommittee) has considered carefully all the evidence presented in the written and verbal submissions;

(b)   the subcommittee’s overriding priority is to reduce harm and for those reasons the Subcommittee is making the recommendations;

(c)   the subcommittee has considered and notes the submissions on a sinking lid policy and what it will mean and believes that none of the evidence suggests a sinking lid policy will bring about significant or sudden reductions in community grants; and

(d)   the subcommittee’s recommendations include an intention to gather and monitor data to assess the impact of the decisions.”

 

8.       Miscellaneous

a)

Recommendations to Council from the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021 (21/2150)

 

Mayor Barry noted that in comparison to other councils in the region, the proposed rates increase for Hutt City was the lowest (with Upper Hutt City).  He said the Annual Plan reflected the parameters set in the Long Term Plan 2021-2031.  

 

Resolved:   (Mayor Barry/Deputy Mayor Lewis)                 Minute No. C 21512

“That Council adopts the recommendations made on the following reports, and any amendments, agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021:

a)       Draft Annual Plan 2022-2023 – Financial Aspects;

b)       Application for funding from the Infrastructure Acceleration Fund; and

c)       Eastern Bays Shared Path.”

 

b)

Urban Plus Limited and Group - Annual Report for the year ended 30 June 2021 (21/2088)

Report No. HCC2021/5/292 by the Senior Accountant

 

Cr Brown declared a conflict of interest and took no part in voting on the matter.

Ms Pamela Bell, Chair and Mr Daniel Moriarty, Chief Executive of Urban Plus Limited (UPL) were in attendance for the item.

Ms Bell elaborated on the report.  She highlighted that UPL was making significant progress in providing affordable housing, forming tangible and fruitful partnerships for community housing and moving towards being Homestar 6 rated under the healthy homes standards.  She said the three main challenges during the year were the changing construction industry context, extra stresses placed on the team and the COVID-19 situation. 

In response to questions from members, Mr Moriarty advised the Pak’n Save site had recently been sold to a housing developer, with the purpose of developing community housing.  Ms Bell stated that the lack of available land was a hindrance to providing additional housing for the community.  She said that UPL was exploring different ways to partner with new entities in order to develop housing.  She confirmed that plans for the future would include three-storey developments designed to maximise space.

Mayor Barry thanked past and present members of UPL for their contribution.

Cr Brown acknowledged the work UPL had achieved in partnerships with Māori by delivering Homestar 6 quality homes for families.

 

Resolved:    (Mayor Barry/Cr Hislop)                                  Minute No. C 21513

“That Council receives and notes the Annual Report for Urban Plus Group for the year ended 30 June 2021 attached as Appendix 1 to the report.”

 

c)

Urban Plus Limited - Statement of Expectations 2022-2023 (21/2187)

Report No. HCC2021/5/299 by the Director Economy and Development

 

Cr Brown declared a conflict of interest and took no part in voting on the matter.

Ms Pamela Bell, Chair and Mr Daniel Moriarty, Chief Executive of Urban Plus Limited (UPL) were in attendance for the item.

The Director Economy and Development elaborated on the report. 

In response to questions from members, Ms Bell explained the formation of partnerships was challenging and it was important to link with entities who had successful histories and experiences to move forward.  Mr Moriarty added that operating within the construction industry was challenging with a lot of strain and pressure on resources and materials.

Deputy Mayor Lewis thanked the UPL team for their work to date.  She said that Council was committed to working with UPL.

Mayor Barry foreshadowed an additional motion regarding Council and Urban Plus Limited officers working together to achieve the outcomes in UPL’s Statement of Intent and Letter of Expectations.

 

Resolved:     (Mayor Barry/Deputy Mayor Lewis)               Minute No. C 21514

“That Council:

(1)   approves the 2022/23 Urban Plus Limited Statement of Expectations 2022-2023 attached as Appendix 1; and

(2)   asks officers to work with Urban Plus Limited to develop a plan on how best to work together over the next 12 months to achieve the outcomes in Urban Plus Limited’s Statement of Intent and Statement of Expectations.”

 

d)

Seaview Marina Limited - Annual Report for the year ended 30 June 2021 (21/2085)

Report No. HCC2021/5/293 by the Senior Management Accountant

 

Cr Hislop declared a conflict of interest and took no part in voting on the matter.

Mr Peter Steel, Chair and Mr Tim Lidgard, Chief Executive of Seaview Marina Limited (SML) were in attendance for the item.

Mr Steel elaborated on the report.  He advised that talks with Council officers would commence shortly to discuss the breakwaters, including their maintenance, any upgrading and the payment of insurance.

Mr Lidgard explained that the marina had largely been unaffected by the COVID-19 situation.  He added that health and safety remained of paramount importance and that 45 new berths were created this year, of varying sizes in response to the market. 

The Group Chief Financial Officer advised that a draft Statement of Intent would be available for comment and feedback from members in February 2022.

In response to questions from members, Mr Lidgard confirmed an extensive health and safety programme was in place prior to his appointment and was now under review.  He explained that whilst boat storage was not at full capacity, it was steadily growing at 1% per month.  Mr Steel advised the total performance on revenue and occupancy was tracking well.

Cr Hislop advised she was pleased to have been Council’s representative on the Seaview Marina Board.  She said SML was making good progress on a number of items.  She thanked the team for their dedication and hard work.

Mayor Barry thanked past and present Board members for their contribution.  He noted that the new electric ferry was an example of how Lower Hutt could become a leader in the electric-vehicle  industry.

 

Resolved:      (Mayor Barry/Cr Dyer)                                    Minute No. C 21515

“That Council receives and notes the Annual Report for Seaview Marina Limited for the year ended 30 June 2021 attached as Appendix 1 to the report.”

 

e)

Hutt City Community Facilities Trust - Annual Report for the year ended 30 June 2021 (21/2084)

Report No. HCC2021/5/294 by the Senior Management Accountant

 

Cr Shaw declared a conflict of interest and took no part in voting on the matter.

Mr John Strahl, Chair of Hutt City Community Facilities Trust was in attendance for the item. 

Mr Strahl elaborated on the report.  He advised the winding up of the company and transferring of assets to Council had been achieved on time.

Cr Shaw thanked Mr Strahl for his high level of professionalism.  She noted that since inception, all the hubs and community spaces had brought people together.  She also thanked all previous and current trustees and members for their work.

Mayor Barry thanked past and present Trust members for their contribution.

 

Resolved:   (Mayor Barry/Cr Brown)                                    Minute No. C 21516

“That Council receives and notes the Annual Report for the Hutt City Community Facilities Trust for the year ended 30 June 2021 attached as Appendix 1 to the report.”

 

Cr Milne left the meeting at 3.28pm.

f)

Submission on Economic Regulation for Three Waters (21/2164)

Report No. HCC2021/5/28 by the Strategic Advisor

 

The Strategic Advisor elaborated on the report.  He advised the submission had been prepared for councils in the Wellington region by a group of experts and was based on the assumption that the Three Water reforms were proceeding. 

The Chief Executive advised that with the recent government decision to postpone the release of the Three Waters Reform Bill until March 2022, any public engagement exercise would not occur until after that date.  She added that the postponement would allow the working group to have meaningful input into the Bill.  She said officers would keep members informed of the process.

Cr Milne rejoined the meeting at 3.30pm.

Mayor Barry advised he had spoken with the Mayors in the Wellington region.  He stated that Upper Hutt City Council had already undertaken some preliminary consultation with their community, with other councils waiting for further information from central government.

Cr Mitchell thanked those concerned for the thoroughness of the submission and the advice received to date.

 

Resolved:    (Mayor Barry/Deputy Mayor Lewis)                 Minute No. C 21517

“That Council:

 

(1)   agrees to jointly submit with other Councils in the Wellington region on the design of economic regulation and consumer protection in response to the Ministry of Business, Innovation and Employment consultation document, and

 

(2)   endorses the contents of the draft submission attached as Appendix 1 to the report.”

 

g)

Aotearoa Collective for Public Transport Equity - Free Fares campaign (21/2186)

Report No. HCC2021/5/300 by the Head of Mayor's Office

 

The Mayor elaborated on the report.

Crs Briggs, Mitchell, Brown and Shaw spoke in support of the recommendations as they aligned with the strategic direction of Council and would help to create equity in the community.   

Cr Brown believed the funding model for public transport was flawed and needed government assistance to change it.

 

 

Resolved:  (UNANIMOUS) (By Division)     (Cr Briggs/Cr Shaw)             
                                                                                                          Minute No. C 21518

“That Council:

(1)  notes the Aotearoa Collective for Public Transport Equity’s request for Council to support the Free Fares campaign which advocates to central government to fund free public transport for the following groups (attached as Appendix 1 to the report):

(a)     Tertiary students;

(b)     Community Services Card holders; and

(c)      Under 25-year-olds.

(2)   notes no membership fee is required to become a member of the Aotearoa Collective for Public Transport Equity;

(3)   becomes a member of the Aotearoa Collective for Public Transport Equity;

(4)   supports and adds the name of Hutt City Council to the ‘Free Fares’ campaign being co-ordinated by the Aotearoa Collective for Public Transport Equity; and

(5)   notes that supporting this campaign does not require any ongoing commitment or action by Council.”

The motion was declared carried by division with the voting as follows:

For

 

Mayor Barry

Deputy Mayor Lewis

Cr Briggs

Cr Brown

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Cr Rasheed

Cr Shaw

Cr Sutton

Cr Barratt

Against

Total: 12

 

Cr Milne abstained from voting on the matter.

 

h)

Delegations Register (21/2072)

Report No. HCC2021/5/296 by the Solicitor

 

Resolved:   (Mayor Barry/Deputy Mayor Lewis)                 Minute No. C 21519

“That Council approves the Delegations Register attached as Appendix 1 to the report.”

 

i)

Schedule of Meetings for 2022 (21/1884)

Report No. HCC2021/5/27 by the Senior Democracy Advisor

 

In response to a question from a member, the Head of Democratic Services advised it would be difficult to alter the meeting schedule at this stage.  She said committee timings could be reviewed for the next  triennium. 

 

Resolved:      (Mayor Barry/Cr Dyer)                                    Minute No. C 21520

“That Council:

(1)   adopts the schedule of meetings for 2022 attached as Appendix 1 to the report, subject to approval by the community boards in respect of their meeting dates;

(2)   agrees that the venue for meetings of Council, its committees and subcommittees is the Hutt City Council Chambers, 30 Laings Road, Lower Hutt;

(3)   agrees to a commencement time of 2pm for Council, committee and subcommittee meetings; and

(4)   delegates authority to the Chief Executive in consultation with the Mayor or committee/subcommittee Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

For the reason that the Local Government Act 2002 requires that a local authority must hold the meetings that are necessary for the good government of its district, at the times and places that it appoints.

 

9.       Minutes

Resolved:      (Mayor Barry/Cr Brown)                                          Minute No. C 21521

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 5 October 2021, be confirmed as a true and correct record.”

Resolved:      (Mayor Barry/Cr Edwards)                                      Minute No. C 21522

“That the minutes of the meeting of the Hutt City Council held on Monday, 1 November 2021, be confirmed as a true and correct record.”

10.     Committee Minutes without Recommended Items

a)      Wellington Water Committee | Komiti Ngā Wai Hangarua

 

24 September 2021

 

 

Resolved:     (Mayor Barry/Cr Shaw)                                     Minute No. C 21523

“That the minutes of the meeting held on 24 September 2021 be noted.”

 

b)      Infrastructure and Regulatory Committee | Komiti Hanganga

 

20 October 2021

 

 

Resolved:    (Cr Hislop/Cr Mitchell)                                     Minute No. C 21524

“That the minutes of the meeting held on 20 October 2021 be adopted.”

 

c)       Long Term Plan/Annual Plan Subcommittee | Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau

 

1 November 2021

 

 

Resolved:      (Mayor Barry/Cr Edwards)                              Minute No. C 21525

“That the minutes of the meeting held on 1 November 2021 be adopted.”

 

d)      Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru

 

11 November 2021

 

 

Resolved:     (Mayor Barry/Cr Briggs)                                   Minute No. C 21526

“That the minutes of the meeting held on 11 November 2021 be adopted.”

 

e)      Infrastructure and Regulatory Committee | Komiti Hanganga

 

 

22 November 2021

 

 

Resolved:      (Cr Hislop/Cr Mitchell)                                   Minute No. C 21527

“That the minutes of the meeting held on 22 November 2021 be adopted.”

 

 

f)       Hutt Valley Services Committee | Komiti Ratonga o Te Awa Kairangi

 

26 November 2021

 

 

Resolved:    (Cr Briggs/Cr Rasheed)                          Minute No. C 21528

“That the minutes of the meeting held on 26 November 2021 be adopted.”

 

 

 

11.

Sealing Authority (21/2148)

Report No. HCC2021/5/30 by the Legal Co-ordinator

 

Resolved:       (Mayor Barry/Deputy Mayor Lewis)                        Minute No. C 21529

“That Council:

(1)   approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report;

 

(2)   approves the deeds executed under Power of Attorney set out in Schedule 2, contained in this report; and

 

(3)   approves the warrants set out in Schedule 3 of the report.

SCHEDULE 1 - GENERAL SEALING AUTHORITY

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

Easements in Gross

a)   4 Collingwood Street

Williams Corporation Trading 6 Limited and Hutt City Council

DOC/21/107083

 

b)   119A Waiwhetu Road

Richard Mark Beaufort, Glynis Marion Beaufort and Kendons Trustees No.2 Limited and Hutt City Council

DOC/21/107092

 

c)   123 Cambridge Terrace

Williams Corporation Trading 16 Limited and Hutt City Council

DOC/21/107099

 

d)   356-362 George Street

Michael Terence Friday and Independent Trust Company (2018) Limited and Hutt City Council

DOC/21/107168

 

e)   80 Parkway (South) - Stage 2

Parkway Rise Limited and Hutt City Council

DOC/21/108368

 

f)    292 Oxford Terrace

Richard David Reder & Karen Elizabeth Reder and Hutt City Council

DOC/21/107636

 

g)   206 Wise Street, Wainuiomata, Lower Hutt

Fitzherbert Developments limited and Hutt City Council

DOC/21/108495

 

h)   489-491 Riverside Drive

Riverside Drive Developments Limited and Hutt City Council

DOC/21/109650

 

i)    69 Main Road, Wainuiomata

Narendra Singh & Sandeep Kaur and Hutt City Council

DOC/21/111986

 

j)    11 Cressy Street, Lower Hutt

Williams Corporation Trading 7 Limited and Hutt City Council

DOC/21/113260

 

k)   10 Avery Grove, Lower Hutt

Williams Corporation Trading 7 Limited and Hutt City Council

DOC/21/113462

 

l)    14 Bauchop Road, Lower Hutt

Williams Corporation Trading 4 Limited and Hutt City Council

DOC/21/113464

 

m)  318-324 Oxford Terrace, Lower Hutt

Williams Corporation Trading 10 Limited and Hutt City Council

DOC/21/113465

 

n)   61 Shearer Crescent, Naenae, Lower Hutt

Clinton Jon Betteridge and Michelle Anne Kennedy and Hutt City Council

DOC/21/116103

 

o)   16A Bull Avenue, Wainuiomata

ABI 12 Limited and Hutt City Council

DOC/21/1189

S 90 Application

a)   Hutt City Council Reserve Classification Lot 2 DP 456938

DOC/21/107508

 

Discharge of Encumbrance

a)   221, 239, 246, 248, 252 Wise Street, Wainuiomata

49, 64, 66, 68 and 116 Trelawney Road, Wainuiomata

DOC/21/112502

 

Easement and Partial Surrender of Easement

a)   262 Oxford Terrace, Lower Hutt

Rakesh Abhay Ram & Ranjit Kaur Ram and Hutt City Council

DOC/21/113576

 

b)   7 Trafalgar Street, Lower Hutt

Nolaine Patricia Coombes and Hutt City Council

DOC/21/114261

 

Cancellation of Condition and Partial Cancellation of Condition

a)   206 Wise Street, Wainuiomata, Lower Hutt

DOC/21/106723

Partial Cancellation of Building Line Restriction

a)   323 & 325 Riverside Drive, Waterloo, Lower Hutt

DOC/21/116104

Subdivision consent & authorisation from Building Consent Team – David Putter to register S74 certificate to remove S72 currently on titles

a)   148 Riverside Drive, Lower Hutt

Williams Corporation Trading 13 Limited and Hutt City Council

 

Sale and Purchase agreement

 

a)   27 Hillary Court, Naenae, Lower Hutt

Seki Investments Limited and Hutt City Council

 

b)   Wainuiomata Mall - Lot 9

General Distributors Limited and Hutt City Council

 

SCHEDULE 2 - DEEDS

 

a)   Deed of Surrender - Boatshed 13, Andrew Missen

Licence to Occupy Reserve Land) – Hikoikoi Reserve

Hutt City Council and Matthew William Wilson

b)   Deed of Assignment

Hutt City Council and Mr Gordon James Benham and Tracey Benham

c)   Deed of Renewal for Boatshed 6, Hikoikoi Reserve

Hutt City Council and Graham Bartram

 

d)   Deed of Surrender - Royal New Zealand Plunket Trust – Epuni Community Hall/Centre, Epuni

Hutt City Council and Royal New Zealand Plunket Trust

e)   Deed of Variation of Lease

Hutt City Council and Royal New Zealand Plunket Trust

f)    Deed of Renewal for McEwan Park

Hutt City Council and Empire Table Tennis Club Incorporated

 

SCHEDULE 3 - WARRANTS

 

Les Fluerty

Warrant-21-5

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to s38(2)

Gurkirat Singh

Warrant-21-6

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Paul Butters

Warrant-21-7

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Niamey Izzett

Warrant-21-8

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Mana Simi

Warrant-21-9

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Himanshu Sood

Warrant-21-10

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Sean Bellamy

Warrant-21-11

1. Local Government Act 2002

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Surendar Vijayalaxmi

Warrant-21-12

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Duncan Harrison

Warrant-21-13

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Anthony Robinson

Warrant-21-14

Emergency Operations Centre ID card

Jay Anae

Warrant-21-15

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Glenys D Moore

Warrant-21-16

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Dog Control Act 1996

Authorised person pursuant to s11

Ann Hargreaves

Warrant-21-17

1. Local Government Act 2002

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Talosaga “Jay” Talosaga

Warrant-21-18

1. Land Transport At 1998

Parking Warden – pursuant to s128D

Louis Mahoney

Warrant-21-19

1. Dog Control Act 1996

Authorised person pursuant to s11

Dog Ranger pursuant to s12

Damien Cleland

Warrant-21-20

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Health Act 1956

Environmental Health Officer pursuant to s28

3. Hutt Valley Trade Wastes Bylaw 2016

Authorised Officer pursuant to 1.5 and 6.4 (including powers under Hutt Valley Drainage Act 1967)

4. Litter Act 1979

Litter Control Officer pursuant to s5

5.  Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

6. Sale and Supply of Alcohol Act 2012

Inspector pursuant to s197

Mohaned Abdnur

Warrant-21-21

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Pieter Mans

Warrant-21-22

1. Dog Control Act 1996

Authorised person pursuant to s11

Charlie Hopkins

Warrant-21-23

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

 

Ricky Mason

Warrant-21-24

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B.”

 

12.     QUESTIONS

          There were no questions.

13.     EXCLUSION OF THE PUBLIC

Resolved:      (Mayor Barry/Cr Brown)                                    Minute No. C 21530

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.     RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 16 DECEMBER 2021 (21/2190)

15.     Committee Minutes with Recommended Items

a)      Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru - 11 November 2021

b)      Policy, Finance and Strategy Committee |Komiti Ratonga Rangatōpū
me te Rautaki - 16 November 2021

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Recommendations to Council from the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Report of the Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru held on 11 November 2021- Fraud Risk Management

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage(s7(2)(j)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Report of the Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki held on 16 November 2021 – Application for Rates Remission

The withholding of the information is necessary to protect the privacy of natural persons.(s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

 

There being no further business the Chair declared the public section of the meeting closed at 3.47pm.  The public excluded section of the meeting closed at 3.57pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

CONFIRMED as a true and correct record

Dated this 23rd day of March 2022

 


                                                                       1                                         16 December 2021

Mayoral Statement to Council 16 December 2021

Kia ora, as it’s our last council meeting for 2021, I thought I’d take a brief moment and reflect on the year that’s been and look to the year ahead.

Ten Year Plan

In my statement of the final meeting of 2020, I said that our ten year plan for 2021-2031 will be about getting the basics right.

We simply had to create a plan that tackles the historical underinvestment in our infrastructure and services that we have been facing for decades, and address our ageing infrastructure and rapid growth in Lower Hutt.

After some of the most extensive community consultation we’ve done at Hutt City Council, I’m incredibly proud that we produced exactly that.

By investing $587m in three waters, $406m in transport infrastructure, and up to $68m to rebuild Naenae Pool, our bold and ambitious ten year plan will tackle the trifecta of issues we face.

I want to give a massive shout-out to our residents who engaged with this large piece of work. Ultimately, this is their plan, and it reflects their desire to see Council address the fundamental issues that affect our city.

Other 2021 projects

While 2021 was largely focused on  the future of our city, we did manage to accomplish and progress some pretty awesome projects.

We opened the Les Dalton Dog Park – the best dog park in the region.

We re-opened the Days Bay Wharf (with a manu), to ensure the safety of those using it.

And we opened the first stage of the beltway cycleway, taking us a step towards having an efficient cycling system in Lower Hutt. 

We’ve also kicked off the Wainuiomata Streetscape project, investing in the town centre to make it safer, more lively, and to compliment the private investment that has occurred next door.

Elsewhere, funding for a new Melling Interchange was confirmed (again!), consent for RiverLink has been granted, we adopted our first carbon reduction plan, and installed a methane burning flare at Silverstream landfill to lower emissions.

And finally, Council rolled out a modern kerbside waste and recycling service, with a few bumps, but ultimately doing right by our environment, which will extend the life of the Silverstream landfill. It’s great to see this working as intended and to finally have a 21st century service.

COVID-19

I also want to acknowledge we’ve had another tough year with regards to COVID-19.

Lockdowns and other restrictions have had a big impact on local businesses, community groups, and organisations across Lower Hutt.

I’m really proud of the way our city responded to this year’s outbreak, especially our health workers, professionals, and volunteers who played a massive role in vaccine roll out. Getting vaccinated is the best way to protecting ourselves against the virus, so a huge shout out to those who played a big role in helping to protect our people.

 

Acknowledge staff

I’m also really proud of our council officers for the work they’ve produced this year.

They have adapted brilliantly to getting on with the job through the uncertainty of COVID, all the while managing some of the biggest changes this council has seen in decades.

They are at the coal face of our communities - connecting people together, helping solve big and small issues, and ultimately keeping the core parts of our city going.

Looking forward

But the work doesn’t stop here.

Looking forward to next year, we’ve got some exciting projects to work through at council like the district plan review, annual plan, the governments review into local government, and changes to the three waters structure.

And we will be heavily focusing on delivering the projects in our long term plan.

2021 is a year that we’ve spent planning for the future of Lower Hutt. 2022 will see us putting those budget lines to action, and building the infrastructure needed to support the growth we’re experiencing in our city. 

Conclusion

Finally, to everyone in our city, please enjoy your christmas and new years break, and stay safe if you’re travelling around the country.

2021 has been a massive year, and I know everyone is looking forward to a well-deserved break before we get cracking on again in 2022.


 

Chief Executive’s statement to Council 16 December 2021

Kia ora,

He aha te mea nui o te ao? He tangata he tangata he tangata! What is the most important thing in the world? It is the people, it is the people, it is the people

It is my pleasure to address you at the penultimate meeting of Council for 2021. This has been another big year for us with a number of significant achievements which the Mayor has talked about. I would also like to add that our refreshed website went live this week and we have received some great feedback on this.

This year we also stood up our new structure as part of the organisational design programme, with a number of the new roles creating new capacity and capability to ensure efficiency and consistency across council. These changes enable us to align processes, workstreams and teams to best deliver Council’s priorities and fulfil our purpose. This design work was only one part of the change, our Digital team has been focused on delivering new tools to support us in our day-to-day work.

The organisational design programme and the other work we’re doing will put us in a good position to achieve our goals and to face the future well.  

The efforts of our staff were recognised at our He Tangata Awards last week. These were the first online awards held by Council planned with Covid in mind allowing all of our staff to tune in with their teams. We’ve had to think creatively as we adapt to Covid and our People & Capability team and Dean Grocott did a great job thinking of innovative ways for people to feel connected on the day.

The categories of awards were:  

·    Konorau – diversity 

·    Auahatanga - innovation 

·    Tiakitanga - environment 

·    Kia Kaha – have courage 

·    Te Hongonga – be connected 

·    Manaakitanga – show you care, and 

·    The Year That Was COVID Award 

·    We recognised staff in teams and individually.

I’m particularly proud of the milestone achieved this week of those currently eligible reaching the 90% fully vaccinated target. We have contributed to this supporting 2DHB, local providers and PHOs to deliver the vaccine to our community, to help set up testing stations and develop plans and approaches for our city and region as we prepare for living and working with Covid. There is, of course, more to be done as we continue to support our Maori and Pasifika communities to improve vaccination rates. This has also been a major focus for us with a number of our staff working in tandem with Mana Whenua and community leaders. 

We have also introduced Vaccine Passes at our community-facing facilities, and yesterday I wrote to you about our approach for our other buildings and places. There will be changes for the Chambers on Monday and we are finalising details of click and collect services to reach people who cannot access our facilities.

Today Council is provided with an update on our RFP on Valley Floor Infrastructure Acceleration Fund (IAF) which will be submitted to Kāinga Ora tomorrow. The Project’s objectives are to enable development within the CBD associated with RiverLink providing the opportunity for up to 17,500 new homes in that area. The infrastructure we are seeking IAF funding for is intended to deliver stormwater alleviation and a wastewater bypass. 

I also want to acknowledge Matt Boggs Director Strategy and Engagement. Matt started with us in September 2020 on a fixed term contract that was due to end at the start of March next year. Matt is finishing with us next week so that he can finish at Christmas in order for him to start his new role after the holiday break. Matt has taken the lead on our emergency management response and I am pleased with how this now functions and continues to improve. He has also led our policy function, the EPMO, communications and engagement including the contact centre and democratic services, and has been a key member of our Corporate Leadership Team. Thank you Matt for your contribution and best wishes in your new role.

The role of Director Strategy and Engagement was created as part of the December 2019 restructure to help lift Council’s capability in this area to enable strategic alignment across all of our strategies and take us through our Ten Year Plan process. I’ve now assessed the requirement for the role and I am clear that it is needed. We will be recruiting over the next couple of months, with an advertisement being placed imminently.

I am pleased to advise that Jarred Griffiths (Head of Communications and Engagement) has agreed to act in the role temporarily. Thank you for this Jarred, the team will be in very capable hands, and I know you will be well supported by colleagues. Please join me in wishing Matt every success in the future and a warm welcome to Jarred as he temporarily steps up to act in this role.

And next week Tuesday we will be signing off on the Annual Report. I’m meeting with our auditor tomorrow. This will be another milestone and I want to acknowledge everyone’s work on this.

Finally, thank you members for your support this year. And again, thank you to all staff. It is a privilege to lead this workforce in service of our city and its people.