Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Thursday 16 December 2021 commencing at 2.20pm
PUBLIC BUSINESS
7. Committee Minutes with Recommended Items
a) Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki
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Resolved: Minute No. C 21501 (Cr Edwards/Cr Dyer) “That the minutes of the meeting held on 16 November 2021, with the exception of items 5a) and 5c), be adopted.” |
Recommended Items
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Item 5a) |
Proposed Private Plan Change 53: 190, 236 and 268 Stratton Street, Normandale – Rezoning to Rural Residential Activity Area (21/1733) |
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Resolved: (Cr Edwards/Cr Mitchell) Minute No. C 21502 “That Council: (1) receives the report and recommendation of the
hearing panel dated (2) notes the process under the Resource Management Act 1991 (RMA) for Proposed Private District Plan Change 53: 190, 236 and 268 Stratton Street, Normandale - Rezoning to Rural Residential Activity Area; (3) approves Private District Plan Change 53 in accordance with Clause 29 of Schedule 1 to the Resource Management Act 1991 as recommended in the report by the hearing panel and attached as Appendix 1 to Report No. PFSC2021/5/257; (4) adopts the recommended decision on Private District Plan Change 53 and the further evaluation and reasons for that decision set out in the report by the hearing panel contained within Appendix 1 to Report No. PFSC2021/5/257; and (5) resolves to publicly notify its decision on Private District Plan Change 53 within 10 working days of this decision, and to service the decision on the applicant and submitters.” |
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Item 5c) |
Wellington Water Limited Annual Report for the year ended 30 June 2021 (21/1766) |
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Resolved: (Cr Edwards/Cr Brown) Minute No. C 21503 “That Council: (1) receives and notes the Annual Report for Wellington Water Limited for the year ended 30 June 2021, attached as Appendix 1 to Report No. PFSC2021/5/261; (2) notes the qualified audit opinion, which was not unexpected following the qualified audit opinion from last year, with two non-financial measures not able to be sufficiently supported by Wellington Water Limited; and (3) notes the qualified audit opinion will have a consequential impact on Council’s Annual Report.” |
b) Communities Committee | Komiti Hapori
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Resolved: (Deputy Mayor Lewis/Cr Briggs) Minute No. C 21504 “That the minutes of the meeting held on 17 November 2021, except for items 5a) and 5b), be adopted.”
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Recommended Items
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Item 5a) |
Electricity Corporation of New Zealand Ltd (ECNZ) Track- 166 Upper Fitzherbert (21/1664) |
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Resolved: (Deputy Mayor Lewis/Cr Mitchell) Minute No. C 21505 “That Council: (1) notes that this proposal is consistent with Council Policy including the Reserves Acquisition and Disposal Policy and Private Use of Council Reserve Land Policy;
(2) agrees to purchase the 3ha of land that includes the track at the north end of 166 Upper Fitzherbert Road for $78,000 + GST; (3) agrees to release public notice for the proposed easement over 171 Upper Fitzherbert Road in favour of the owners of 166 and 169 Upper Fitzherbert Road consistent with the requirements of s119 and s120 of the Reserves Act 1977; and (4) notes that a follow-up report to the Communities Committee will be submitted in the next meeting cycle presenting any submissions received regarding the proposed easement over 171 Upper Fitzherbert Road.” For the reason to secure public access over the portion of Electricity Corporation of New Zealand Limited (ECNZ) track at 166 Upper Fitzherbert Road. |
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Item 5b) |
1 Tipperary Grove, Wainuiomata Consultation for Revocation (21/1747) |
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Resolved: (Deputy Mayor Lewis/Cr Edwards) Minute No. C 21506 “That Council: (1) agrees to initiate community engagement on Tipperary Grove Reserve, Wainuiomata in order to come to a decision on its future use including possible revocation of Local Purpose Reserve (community building) status; and (2) notes that a further report will be submitted following the engagement process likely in the second meeting cycle of 2022, to provide feedback on the consultation process and determine the next steps.” |
c) Climate Change and Sustainability Committee | Komiti Kaupapa Taiao
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Resolved: Minute No. C 21507 (Cr Briggs/Cr Rasheed) That the minutes of the meeting held on 25 November 2021, except for item 4, be adopted.
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Recommended Item
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Item 4) |
Options regarding activities on the site of the closed Wainuiomata Landfill (21/1807) |
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Resolved: (Mayor Barry/Cr Brown) Minute No. C 21508 “That Council: (1) receives and notes the report; (2) notes that officers are still investigating the feasibility and cost of establishing a gas collection/destruction system on the site and replanting the site; (3) notes that the potential establishment of a gas collection and destruction system and/or replanting of the site, were not included in the Long Term Plan 2021-2023, and additional revenue would be required to fund ongoing costs along with servicing of debt and depreciation if no alternative revenue is identified; (4) agrees to continue to allow current activities but disallow new activities not associated with further remediation of the site; (5) agrees that for any activity to continue or go ahead it must not adversely impact on Council’s ability to carry out further remediation of the site; and (6) notes parts (4) and (5) take into account officer’s advice and submissions received from residents living within the proximity of the Wainuiomata Landfill and the Wainuiomata Community Board.” |
d) Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki
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2 December 2021
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Resolved: (Cr Edwards/Cr Mitchell) Minute No. C 21509 “That the minutes of the meeting held on 2 December 2021, except for items 4b) - 4c), be adopted.”
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Recommended Items
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Item 4a) |
Hutt City Council Group Annual Report 2020/21 (21/1748) |
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This item will be considered at the Additional Council meeting on 21 December 2021. |
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Item 4b) |
Dangerous, Affected and Insanitary Building Policy Hearing Subcommittee - 9 November 2021 (21/2011) |
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Resolved: (Cr Edwards/Cr Briggs) Minute No. C 21510 “That Council: (1) adopts the proposed Dangerous, Affected and Insanitary Building Policy 2021, attached as Appendix 3 to the report, subject to the following amendments; (a) indicate what Council will do if a building is determined to be affected or insanitary; (b) ensure a copy of the dangerous building notice is also sent to Heritage New Zealand Pouhere Taonga in the case of buildings on the Hutt City Council District Plan Heritage Schedule; and (c) ensure that all definitions in the policy are updated to reflect the exact wording of the current legislation; and (2) for the reasons that the Building Act 2004 requires Council to have a policy on dangerous, affected, and insanitary buildings and to review that policy every five years. Council’s current policy was agreed in December 2016, has recently been reviewed in consultation with Emergency New Zealand and Heritage New Zealand Pouhere Taonga, and addresses dangerous and insanitary buildings to the extent of Council’s legal mandate.” |
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Item 4c) |
Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee - 18 November 2021 (21/2009) |
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Resolved: (UNANIMOUS) (Cr Edwards/Cr Mitchell) “That Council: (1) adopts Option 1: Wellbeing approach – sinking lid to amend the Class 4 Gaming Venue and Board Venue Policy as attached as pages 10-14 to the minutes; (2) agrees that there will be no new machines or venues in Council owned buildings; (3) asks officers to gather and report data annually on the number of electronic gaming machines, the number of venues and gaming machine profits for the city and grants details; (4) asks officers to investigate a fee that covers the cost of licensing enforcement and data gathering; (5) asks officers to investigate long-term accommodation options that fit with the values in Council’s Class 4 Gaming Venue and Board Venue Policy; (6) works with Local Government New Zealand around a government review of the Gambling Act 2003 and online gambling; and (7) for the reasons that: (a) the Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee (the subcommittee) has considered carefully all the evidence presented in the written and verbal submissions; (b) the subcommittee’s overriding priority is to reduce harm and for those reasons the Subcommittee is making the recommendations; (c) the subcommittee has considered and notes the submissions on a sinking lid policy and what it will mean and believes that none of the evidence suggests a sinking lid policy will bring about significant or sudden reductions in community grants; and (d) the subcommittee’s recommendations include an intention to gather and monitor data to assess the impact of the decisions.” |
8. Miscellaneous
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a) |
Recommendations to Council from the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021 (21/2150) |
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Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. C 21512 “That Council adopts the recommendations made on the following reports, and any amendments, agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021: a) Draft Annual Plan 2022-2023 – Financial Aspects; b) Application for funding from the Infrastructure Acceleration Fund; and c) Eastern Bays Shared Path.” |
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Urban Plus Limited and Group - Annual Report for the year ended 30 June 2021 (21/2088) Report No. HCC2021/5/292 by the Senior Accountant |
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Resolved: (Mayor Barry/Cr Hislop) Minute No. C 21513 “That Council receives and notes the Annual Report for Urban Plus Group for the year ended 30 June 2021 attached as Appendix 1 to the report.” |
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Urban Plus Limited - Statement of Expectations 2022-2023 (21/2187) Report No. HCC2021/5/299 by the Director Economy and Development |
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Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. C 21514 “That Council: (1) approves the 2022/23 Urban Plus Limited Statement of Expectations 2022-2023 attached as Appendix 1; and (2) asks officers to work with Urban Plus Limited to develop a plan on how best to work together over the next 12 months to achieve the outcomes in Urban Plus Limited’s Statement of Intent and Statement of Expectations. |
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Seaview Marina Limited - Annual Report for the year ended 30 June 2021 (21/2085) Report No. HCC2021/5/293 by the Senior Management Accountant |
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Resolved: (Mayor Barry/Cr Dyer) Minute No. C 21515 “That Council receives and notes the Annual Report for Seaview Marina Limited for the year ended 30 June 2021 attached as Appendix 1 to the report.” |
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Hutt City Community Facilities Trust - Annual Report for the year ended 30 June 2021 (21/2084) Report No. HCC2021/5/294 by the Senior Management Accountant |
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Resolved: (Mayor Barry/Cr Brown) Minute No. C 21516 “That Council receives and notes the Annual Report for the Hutt City Community Facilities Trust for the year ended 30 June 2021 attached as Appendix 1 to the report.” |
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Submission on Economic Regulation for Three Waters (21/2164) Report No. HCC2021/5/28 by the Strategic Advisor |
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Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. C 21517 “That Council:
(1) agrees to jointly submit with other Councils in the Wellington region on the design of economic regulation and consumer protection in response to the Ministry of Business, Innovation and Employment consultation document, and
(2) endorses the contents of the draft submission attached as Appendix 1 to the report.” |
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g) |
Aotearoa Collective for Public Transport Equity - Free Fares campaign (21/2186) Report No. HCC2021/5/300 by the Head of Mayor's Office |
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Resolved: (Cr Briggs/Cr Shaw) Minute No. C 21518 “That Council: (1) notes the Aotearoa Collective for Public Transport Equity’s request for Council to support the Free Fares campaign which advocates to central government to fund free public transport for the following groups (attached as Appendix 1 to the report): (a) Tertiary students; (b) Community Services Card holders; and (c) Under 25-year-olds. (2) notes no membership fee is required to become a member of the Aotearoa Collective for Public Transport Equity; (3) considers becoming a member of the Aotearoa Collective for Public Transport Equity; (4) considers supporting and adding the name of Hutt City Council to the ‘Free Fares’ campaign being co-ordinated by the Aotearoa Collective for Public Transport Equity; and (5) notes that supporting this campaign does not require any ongoing commitment or action by Council.” The motion was declared carried by division with the voting as follows:
Cr Milne abstained from voting on this matter. |
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h) |
Delegations Register (21/2072) Report No. HCC2021/5/296 by the Solicitor |
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Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. C 21519 “That Council approves the Delegations Register attached as Appendix 1 to the report.” |
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i) |
Schedule of Meetings for 2022 (21/1884) Report No. HCC2021/5/27 by the Senior Democracy Advisor |
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Resolved: (Mayor Barry/Cr Dyer) Minute No. C 21520 “That Council: (1) adopts the schedule of meetings for 2022 attached as Appendix 1 to the report, subject to approval by the community boards in respect of their meeting dates; (2) agrees that the venue for meetings of Council, its committees and subcommittees is the Hutt City Council Chambers, 30 Laings Road, Lower Hutt; (3) agrees to a commencement time of 2pm for Council, committee and subcommittee meetings; and (4) delegates authority to the Chief Executive in consultation with the Mayor or committee/subcommittee Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.” For the reason that the Local Government Act 2002 requires that a local authority must hold the meetings that are necessary for the good government of its district, at the times and places that it appoints. |
9. Minutes
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Resolved: (Mayor Barry/Cr Brown) Minute No. C 21521 “That the minutes of the meeting of the Hutt City Council held on Tuesday, 5 October 2021, be confirmed as a true and correct record.” |
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Resolved: (Mayor Barry/Cr Edwards) Minute No. C 21522 “That the minutes of the meeting of the Hutt City Council held on Monday, 1 November 2021, be confirmed as a true and correct record.” |
10. Committee Minutes without Recommended Items
a) Wellington Water Committee | Komiti Ngā Wai Hangarua
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Resolved: (Mayor Barry/Cr Shaw) Minute No. C 21523 “That the minutes of the meeting held on 24 September 2021 be noted.” |
b) Infrastructure and Regulatory Committee | Komiti Hanganga
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Resolved: (Cr Hislop/Cr Mitchell) Minute No. C 21524 “That the minutes of the meeting held on 20 October 2021 be adopted.” |
c) Long Term Plan/Annual Plan Subcommittee | Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau
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Resolved: (Mayor Barry/Cr Edwards) Minute No. C 21525 “That the minutes of the meeting held on 1 November 2021 be adopted.” |
d) Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru
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Resolved: (Mayor Barry/Cr Briggs) Minute No. C 21526 “That the minutes of the meeting held on 11 November 2021 be adopted.” |
e) Infrastructure and Regulatory Committee | Komiti Hanganga
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22 November 2021
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Resolved: (Cr Hislop/Cr Mitchell) Minute No. C 21527 “That the minutes of the meeting held on 22 November 2021 be adopted.”
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f) Hutt Valley Services Committee | Komiti Ratonga o Te Awa Kairangi
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Resolved: (Cr Briggs/Cr Rasheed) Minute No. C 21528 “That the minutes of the meeting held on 26 November 2021 be adopted.”
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11. |
Report No. HCC2021/5/30 by the Legal Co-ordinator |
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Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. C 21529 “That Council: (1) approves the affixisng of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and
(2) approves the deeds executed under Power of Attorney set out in Schedule 2, contained in this report; and
(3) approves the warrants set out in Schedule 3 of the report. SCHEDULE 1 - GENERAL SEALING AUTHORITY
Subdivision related documents – including Easements to Council Standard easements and related requirements granting rights to Council as part of the subdivision process: a) 4 Collingwood Street Williams Corporation Trading 6 Limited and Hutt City Council DOC/21/107083
b) 119A Waiwhetu Road Richard Mark Beaufort, Glynis Marion Beaufort and Kendons Trustees No.2 Limited and Hutt City Council DOC/21/107092
c) 123 Cambridge Terrace Williams Corporation Trading 16 Limited and Hutt City Council DOC/21/107099
d) 356-362 George Street Michael Terence Friday and Independent Trust Company (2018) Limited and Hutt City Council DOC/21/107168
e) 80 Parkway (South) - Stage 2 Parkway Rise Limited and Hutt City Council DOC/21/108368
f) 292 Oxford Terrace Richard David Reder & Karen Elizabeth Reder and Hutt City Council DOC/21/107636
g) 206 Wise Street, Wainuiomata, Lower Hutt Fitzherbert Developments limited and Hutt City Council DOC/21/108495
h) 489-491 Riverside Drive Riverside Drive Developments Limited and Hutt City Council DOC/21/109650
i) 69 Main Road, Wainuiomata Narendra Singh & Sandeep Kaur and Hutt City Council DOC/21/111986
j) 11 Cressy Street, Lower Hutt Williams Corporation Trading 7 Limited and Hutt City Council DOC/21/113260
k) 10 Avery Grove, Lower Hutt Williams Corporation Trading 7 Limited and Hutt City Council DOC/21/113462
l) 14 Bauchop Road, Lower Hutt Williams Corporation Trading 4 Limited and Hutt City Council DOC/21/113464
m) 318-324 Oxford Terrace, Lower Hutt Williams Corporation Trading 10 Limited and Hutt City Council DOC/21/113465
n) 61 Shearer Crescent, Naenae, Lower Hutt Clinton Jon Betteridge and Michelle Anne Kennedy and Hutt City Council DOC/21/116103
o) 16A Bull Avenue, Wainuiomata ABI 12 Limited and Hutt City Council DOC/21/1189 S 90 Application a) Hutt City Council Reserve Classification Lot 2 DP 456938 DOC/21/107508
Discharge of Encumbrance a) 221, 239, 246, 248, 252 Wise Street, Wainuiomata 49, 64, 66, 68 and 116 Trelawney Road, Wainuiomata DOC/21/112502
Easement and Partial Surrender of Easement a) 262 Oxford Terrace, Lower Hutt Rakesh Abhay Ram & Ranjit Kaur Ram and Hutt City Council DOC/21/113576
b) 7 Trafalgar Street, Lower Hutt Nolaine Patricia Coombes and Hutt City Council DOC/21/114261
Cancellation of Condition and Partial Cancellation of Condition a) 206 Wise Street, Wainuiomata, Lower Hutt DOC/21/106723 Partial Cancellation of Building Line Restriction a) 323 & 325 Riverside Drive, Waterloo, Lower Hutt DOC/21/116104 Subdivision consent & authorisation from Building Consent Team – David Putter to register S74 certificate to remove S72 currently on titles a) 148 Riverside Drive, Lower Hutt Williams Corporation Trading 13 Limited and Hutt City Council
Sale and Purchase agreement
a) 27 Hillary Court, Naenae, Lower Hutt Seki Investments Limited and Hutt City Council
b) Wainuiomata Mall - Lot 9 General Distributors Limited and Hutt City Council
SCHEDULE 2 - DEEDS
a) Deed of Surrender - Boatshed 13, Andrew Missen Licence to Occupy Reserve Land) – Hikiokoi Reserve Hutt City Council and Matthew William Wilson b) Deed of Assignment Hutt City Council and Mr Gordon James Benham and Tracey Benham c) Deed of Renewal for Boatshed 6, Hikoikoi Reserve Hutt City Council and Graham Bartram
d) Deed of Surrender - Royal New Zealand Plunket Trust – Epuni Community Hall/Centre, Epuni Hutt City Council and Royal New Zealan Plunket Trust e) Deed of Variation of Lease Hutt City Council and Royal New Zealand Plunket Trust f) Deed of Renewal for Mcewen park Hutt City Council and Empire Table Tennis Club Incorporated
SCHEDULE 3 - WARRANTS
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13. EXCLUSION OF THE PUBLIC
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Resolved: (Mayor Barry/Cr Brown) Minute No. C 21530 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 14. RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 16 DECEMBER 2021 (21/2190) 15. Committee Minutes with Recommended Items a) Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru 11 November 2021 b) Policy,
Finance and Strategy Committee |Komiti Ratonga Rangatōpū 16 November 2021
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”
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