HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

TE KAUNIHERA O TE AWA KAIRANGI

 

9 December 2021

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

 

Thursday 16 December 2021 commencing at 2.15pm

 

 

 

 

Membership

 

 

 

Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr G Barratt

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 

 


COUNCIL

 

Membership:

13

Meeting Cycle:

Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Quorum:

Half of the members

POWER TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:

§  Make a rate.

§  Make bylaws.

§  Borrow money other than in accordance with the Long Term Plan (LTP).

§  Purchase or dispose of assets other than in accordance with the LTP.

§  Purchase or dispose of Council land and property other than in accordance with the LTP.

§  Adopt the LTP, Annual Plan and Annual Report.

§  Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.

§  Appoint the Chief Executive.

§  Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.

§  Undertake all other actions which are by law not capable of being delegated.

§  The power to adopt a Remuneration and Employment Policy for Council employees.

 

DECIDE ON:

Policy & Bylaw issues:

§  Adoption of all policy required by legislation.

§  Adoption of strategies, and policies with a city-wide or strategic focus.

§  Approval of draft bylaws prior to consultation.

§  Adoption of new or amended bylaws.

District Plan:

§  Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.

 

1       Work required prior to the making of any of these decisions may be delegated.

§  Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations.

§  The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

§  Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

§  Acceptance, adoption or rejection of private Plan Changes.

Representation, electoral and governance matters:

§  The method of voting for the Triennial elections.

§  Representation reviews.

§  Council’s Code of Conduct for elected members.

§  Local Governance Statement.

§  Elected members’ remuneration.

§  The outcome of any extraordinary vacancies on Council.

§  Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

§  Appointment and discharge of members of committees when not appointed by the Mayor.

§  Adoption of Terms of Reference for Council Committees, Subcommittees and Working Groups, and oversight of those delegations.

§  Council‘s delegations to officers, community boards and community funding panels.

Delegations and employment of the Chief Executive:

§  Appointment of the Chief Executive of Hutt City Council.

§  Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees:

§  Standing Orders for Council and its committees.

§  Council’s annual meeting schedule.

Long Term and Annual Plans:

       The adoption of the budgetary parameters for the LTP and Annual Plans.

       Determination of rating levels and policies required as part of the LTP.

       Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.

Council Controlled Organisations:

       The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.

       Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.

 

 

 

Community Engagement and Advocacy:

§  Receive reports from the Council’s Advisory Groups.

§  Monitor engagement with the city’s communities.

 

Operational Matters:

§  Civil Defence Emergency Management matters requiring Council’s input.

§  Road closing and road stopping matters.

§  Approval of overseas travel for elected members.

§  All other matters for which final authority is not delegated.

 

Appoint:

§  The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.

§  The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.

§  Council’s nominee on any Trust.

§  Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).

§  Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

§  The recipients of the annual Civic Honours awards.

 

    


TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 16 December 2021 commencing at 2.15pm.

 

ORDER PAPER

 

Public Business

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       Mayoral Statement (21/1885)

5.       Chief Executive's Statement (21/1886)

6.       CONFLICT OF INTEREST DECLARATIONS

          Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


 

7.       Committee Minutes with Recommended Items

a)      Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki

16 November 2021                                                                                         13

Recommended Items

Item 5a)     Proposed Private Plan Change 53: 190, 236 and 268 Stratton Street, Normandale – Rezoning to Rural Residential Activity Area  (21/1733)         13

To view Appendix 1, click here

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 5c)     Wellington Water Limited Annual Report for the year ended 30 June 2021 (21/1766)                                                                                                    14

To view Appendix 1, click here

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

b)      Communities Committee | Komiti Hapori

17 November 2021                                                                                         22

Recommended Items

Item 5a)     Electricity Corporation of New Zealand Ltd (ECNZ) Track- 166 Upper Fitzherbert (21/1664)                                                                                    24

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 5b)     1 Tipperary Grove, Wainuiomata Consultation for Revocation (21/1747)          25

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 


 

c)       Climate Change and Sustainability Committee |   Komiti Kaupapa Taiao

25 November 2021                                                                                         42

Recommended Item

Item 4)       Options regarding activities on the site of the closed Wainuiomata Landfill (21/1807)                                                                                    43

Mayor’s Recommendation:

“That recommendations (1)-(3) contained in the minutes be endorsed with new parts to read:

(4)     agrees to continue to allow current activities but disallow new activities not associated with further remediation of the site;

(5)     agrees that for any activity to continue or go ahead it must not adversely impact on Council’s ability to carry out further remediation of the site; and

(6)     notes parts (4) and (5) take into account officer’s advice and submissions received by residents living within proximity of the Wainuiomata Landfill.”

 

d)      Policy, Finance and Strategy Committee | Komiti Ratonga Rangatōpū me te Rautaki

2 December 2021                                                                                           50

Recommended Items

Item 4a)     Hutt City Council Group Annual Report 2020/21 (21/1748)   51

This item will be considered at the Additional Council meeting on 21 December 2021.

Item 4b)     Dangerous, Affected and Insanitary Building Policy Hearing Subcommittee - 9 November 2021 (21/2011)                                                          52

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

Item 4c)     Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee - 18 November 2021 (21/2009)                                                          53

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

 


 

8.       Miscellaneous

a)      Recommendations to Council from the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021 (21/2150)

“That Council adopts the recommendations made on the following reports, and any amendments, agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021:

a)  Draft Annual Plan 2022-2023 – Financial Aspects;

b)  Application for funding from the Infrastructure Acceleration Fund; and

c)  Eastern Bays Shared Path.”

b)      Urban Plus Limited and Group - Annual Report for the year ended 30 June 2021 (21/2088)

Report No. HCC2021/5/292 by the Senior Accountant                               73

Mayor’s Recommendation:

That the recommendation contained in the report be endorsed.”

 

c)       Urban Plus Limited - Statement of Expectations 2022-2023 (21/2187)

Report No. HCC2021/5/299 by the Director Economy and Development 107

Mayor’s Recommendation:

“That the recommendation contained in the report be discussed.”

 

d)      Seaview Marina Limited - Annual Report for the year ended 30 June 2021 (21/2085)

Report No. HCC2021/5/293 by the Senior Management Accountant      113

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

e)      Hutt City Community Facilities Trust - Annual Report for the year ended 30 June 2021 (21/2084)

Report No. HCC2021/5/294 by the Senior Management Accountant      152

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

f)       Submission on Economic Regulation for Three Waters (21/2164)

Report No. HCC2021/5/28 by the Strategic Advisor                                186

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

g)      Aoteroa Collective for Public Transport Equity - Free Fares campaign (21/2186)

Report No. HCC2021/5/300 by the Head of Mayor's Office                     210

Mayor’s Recommendation:

“That the recommendations contained in the report be discussed.”

 

h)      Delegations Register (21/2072)

Report No. HCC2021/5/296 by the Solicitor                                             215

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

i)       Schedule of Meetings for 2022 (21/1884)

Report No. HCC2021/5/27 by the Senior Democracy Advisor                 258

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

9.       Minutes

Meeting minutes Hutt City Council, 5 October 2021                                           264

Meeting minutes Hutt City Council, 1 November 2021                                       289

10.     Committee Minutes without Recommended Items

a)      Wellington Water Committee | Komiti Ngā Wai Hangarua

24 September 2021                                                                                       291

b)      Infrastructure and Regulatory Committee | Komiti Hanganga

20 October 2021                                                                                           301

c)       Long Term Plan/Annual Plan Subcommittee | Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau

1 November 2021                                                                                         304

d)      Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru

11 November 2021                                                                                       312

e)      Infrastructure and Regulatory Committee | Komiti Hanganga

22 November 2021                                                                                       322

f)       Hutt Valley Services Committee | Komiti Ratonga o Te Awa Kairangi

26 November 2021                                                                                       326

11.     Sealing Authority (21/2148)

Report No. HCC2021/5/30 by the Legal Co-ordinator                                       332

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

12.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

13.     EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.     RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 16 DECEMBER 2021 (21/2190)

15.     Committee Minutes without Recommended Items

a)      Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru

11 November 2021

b)      Policy, Finance and Strategy Committee |Komiti Ratonga Rangatōpū me te Rautaki

16 November 2021

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Recommendation to Council from the Long Term Plan/Annual Plan Subcommittee meeting held on 16 December 2021

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Minutes of the Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru held on 11 November 2021 – Fraud Risk Management

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage(s7(2)(j)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Minutes of the Policy, Finance and Strategy Committee |   Komiti Ratonga Rangatōpū me te Rautaki held on 16 November 2021 – Application for Rates Remission

The withholding of the information is necessary to protect the privacy of natural persons.(s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR

 


1

 

HUTT CITY COUNCIL

 

Komiti Ratonga Rangatōpū me te Rautaki

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
Lower Hutt on

 Tuesday 16 November 2021 commencing at 2.00pm

 

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr G Barratt (via audio-visual link)

Cr J Briggs

 

Cr B Dyer

Cr D Hislop

 

Cr C Milne

Deputy Mayor T Lewis

 

Cr A Mitchell

Cr S Rasheed

 

Cr L Sutton

 

 

APOLOGIES:                  Cr N Shaw, Cr K Brown

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities (via audio-visual link)

Mr M Boggs, Director Strategy and Planning (part meeting)

Ms H Oram, Director Environment and Sustainability (part meeting) (via audio-visual link)

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr H Wesney, Policy Planner (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)
Ms A Andrews, Business Analyst, Rates (part meeting)

Mr C Agate, Transport Asset and Planning Lead (part meeting)

Ms A Dowdle, Senior Communications Advisor (part meeting)

Mr S Davis – Intermediate Policy Planner (part meeting)

Ms K Glanville, Senior Democracy Advisor (part meeting)

Ms T Lealofi, Democracy Advisor (part meeting)

Ms J Randall, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.

Opening formalities - Karakia Timatanga

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

 

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

Resolved: (Cr Edwards/Deputy Mayor Lewis)                   Minute No. PFSC 21501

“That the apologies received from Cr N Shaw and Cr K Brown be accepted and leave of absence be granted.”

MINOR MATTER NOT ON THE AGENDA

The Chair advised that, in terms of Standing Order 10.13, a minor matter not on the agenda relating to Council’s submission on the Resource Management (Enabling Housing Supply and Other Matters) Amendment Bill, be discussed at the meeting. The item is included as Item 8a in the minutes.

 3.      PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflicts of interest.  

PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4, the Chair accorded precedence to item 7 - Three Waters Reform and item 5c) - Wellington Water Limited Annual Report ended 30 June 2021. The items are recorded in the order in which they were listed on the agenda.

5.       Recommendations to Council | Te Kaunihera o Te Awa Kairangi - 16 December 2021

a)

Proposed Private Plan Change 53: 190, 236 and 268 Stratton Street, Normandale - Rezoning to Rural Residential Activity Area (21/1733)

 

The Policy Planner elaborated on the hearing report and recommendations from the hearing panel.

Cr Dyer noted that the hearing report had recommended a road usage survey be carried out for Stratton Street, Normandale. He highlighted that officers had agreed to undertake the survey. 

 

ReCOMMENDED: (Cr Edwards/Cr Briggs)        Minute No. PFSC 21502

“That the Committee recommends that Council:

(1)   receives the report and recommendation of the hearing panel dated
13 October 2021, acting under delegated authority pursuant to Section 34A of the Resource Management Act 1991, for the hearing of submissions and further submissions on Private District Plan Change 53;

(2)   notes the process under the Resource Management Act 1991 (RMA) for Proposed Private District Plan Change 53: 190, 236 and 268 Stratton Street, Normandale - Rezoning to Rural Residential Activity Area;

(3)   approves Private District Plan Change 53 in accordance with Clause 29 of Schedule 1 to the Resource Management Act 1991 as recommended in the report by the hearing panel and attached as Appendix 1 to the report;

(4)   adopts the recommended decision on Private District Plan Change 53 and the further evaluation and reasons for that decision set out in the report by the hearing panel contained within Appendix 1 to the report; and

(5)   resolves to publicly notify its decision on Private District Plan Change 53 within 10 working days of this decision, and to service the decision on the applicant and submitters.”

 

ReSOLVED:   (Cr Dyer/Cr Edwards)                         Minute No. PFSC 21503

“That the Committee requests that officers undertake a survey of road usage, driver behaviour and road conditions in Stratton Street, Normandale as recommended by the hearing panel.”

b)

Kaupapa Here Tapanga Naming Policy 2022 - 2027 (21/1720)

 

The Chair recommended that the draft Kaupapa Here Tapanga Naming Policy 2022-2027 (the policy) item lie on the table and be deferred to the first meeting of the Committee in 2022.  He explained that officers needed more time to finalise the details of the policy.

 

Resolved(Cr Edwards/Cr Hislop)                       Minute No. PFSC 21504

“That the item lie on the table and be deferred to the first meeting of the Committee in 2022.”

 

c)

Wellington Water Limited Annual Report for the year ended 30 June 2021 (21/1766)

 

Mr Liam Wright and Mr Kevin Locke, representatives of Wellington Water Limited, were in attendance for the item.

The Strategic Advisor elaborated on the report.

In response to a question from a member, the Strategic Advisor agreed to provide members with a programme plan for Wellington Water Limited’s installation of water submeters. He added the submeters would assist Council to meet the requirements set by Audit New Zealand to effectively verify the number of leaks in the Wellington Water network.

 

 

 

ReCOMMENDED: (Cr Edwards/Cr Mitchell)         Minute No. PFSC 21505

“That the Committee recommends that Council:

(1)   receives and notes the Annual Report for Wellington Water Limited for the year ended 30 June 2021, attached as Appendix 1 to the report;

(2)   notes the qualified audit opinion, which was not unexpected following the qualified audit opinion from last year, with two non-financial measures not able to be sufficiently supported by Wellington Water Limited; and

(3)   notes the qualified audit opinion will have a consequential impact on Council’s Annual Report.”

 

6.

District Plan Review Update (21/1735)

Report No. PFSC2021/5/262 by the Head of District Plan Policy

 

The Head of District Plan Policy elaborated on his report.  He advised the recent government announcement on the Resource Management (Enabling Housing Supply and other Matters) Amendment Bill (the Bill), if adopted by government, would require Council to undertake two parallel processes.  He stated the two parallel processes would be the current District Plan review and a streamlined planning process to enable government’s intensification outcomes to be achieved. He said a report on the matter would be reported to the District Plan Review Subcommittee and then referred to this committee once the Bill was passed and more information on its form was available.

In response to questions from members, the Head of District Plan Policy advised the National Policy Statement – Indigenous Biodiversity (NPS-IB) had been further delayed and might not be released in time for consideration at this year’s meetings. He noted if government had made no decision on the NPS-IB by the end of 2021, Council would need to make an interim decision until it was released. He suggested Council consults on the streamlined planning process by March or April 2022 prior to the notified District Plan changes in August 2022.  He added this would allow time to consider public feedback.

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 21506

“That the Committee receives and notes the report.”

7.

Three Waters ReformS (21/1785)

Report No. PFSC2021/5/263 by the Strategic Advisor

 

Mr Dougal List, Project Director for regional water reform, gave a presentation of key points from the Minister of Local Government’s announcement on proposed Three Waters reforms (the reforms).  He noted the key areas of feedback on the proposed reforms were around the establishment of working groups, alignment with Resource Management Act reforms and changes to the Water Entities Act.

 

Moved: (Cr Rasheed/Cr Sutton)

“That Council immediately undertakes a community survey to gain an understanding of the community’s perspective on the proposed Three Waters reforms.”

Cr Milne expressed support for the motion noting that this was a multi-billion dollar question for Council and the largest single transaction that Council had been part of.  He did not believe Council had a process for finding out the community’s perspective on the issue and considered a formal survey of residents was essential.

Cr Mitchell questioned the need for undertaking consultation at this early stage.  He highlighted that it was still unclear what government was proposing.  He believed that the opportune time was through the select committee process.

Cr Barratt expressed support for the motion noting that the community had asked Council to consult with them more.  She considered it was not too early to go out and consult with the community and invite feedback.  She requested that the survey be carefully worded to avoid leading questions.

Cr Sutton expressed support for the motion.  She believed it was important to inform all residents and find out their views.  She also believed that local authorities had been misled by government.  She highlighted that government deciding to mandate the Three Waters reforms (the reforms) overrode one of the most important principles of the Local Government Act which was public consultation on matters of significance.  She said that in order for Council to feed through to the select committee process, it needed to know the views of residents.

Mayor Barry advised that it was crucial to gauge the community’s views. He stated that Council needed to be informed when submitting through the select committee process. 

The meeting adjourned at 2.36pm and reconvened at 2.43pm

AMENDMENT MOVED:  (Mayor Barry/Cr Briggs)

“That the Committee:

(1)       agrees to undertake consultation with the community to help inform Council’s submission to the select committee process; and

 

(2)      notes that during that time Council agrees to also supply information on what the reform proposal means for Council to help inform individual submissions to the select committee process.”

Cr Hislop expressed support for the amendment.  She believed a more considered type of consultation was required.  She expressed concern that a Council survey now would result in feedback based on conjecture, misinformation and emotion.  She supported consulting residents once Council had more information on the reforms from government.

Cr Dyer agreed that community consultation was important.  He stated that the reality was that government was making the decision and it had its own formal process.  He supported waiting to hear back from government and then undertaking consultation with residents.

Cr Rasheed considered the proposal had already been rushed by government.  She believed it was important to obtain early feedback from residents and hear their perspectives.

Cr Briggs expressed support for the amendment.  He considered there was a risk of residents participating in the process now and thinking their voices had been heard when in fact more consultation would be required once Council had all the information.  He said that once the information was received from government, officers would draft an appropriate engagement plan for the community.

Cr Barratt spoke against the amendment.   She considered the community was already asking questions on the matter.  She believed residents should be consulted from the beginning and that this would encourage their involvement at a later date.

Cr Milne questioned Mayor Barry’s role on the Three Waters working group.  He reiterated Three Waters was a significant decision for Council.  He believed that residents would not object to a high level survey now followed by a more detailed survey once the information was received from government.  He considered that delaying the survey until February or March 2022 would risk a rushed consultation. He did not support the amendment.

Deputy Mayor Lewis expressed support for the amendment.  She believed it would be helpful to review the results of the survey Upper Hutt City Council was undertaking.  She considered Council would be wasting residents’ time if it began consultation without valid information. She suggested a set of answers to frequently asked questions could be developed and provided to those expressing concern.

Mayor Barry reminded members of Council’s unanimous decision regarding its submission to government on the reforms.  He highlighted that the submission outlined that Council was not in a position to undertake meaningful consultation with the community until it had received further information and better understood the next steps in the reform process. He noted that, although an outline of the next steps with regard to the select committee process was available, there would be no draft Bill available for some weeks. He noted that once the Bill was available, Council would be in a better position to analyse and understand what the reforms meant for Lower Hutt. He considered this was the opportune time to ask for community feedback.  He rejected Cr Milne’s comments that Council was doing nothing. He said he wanted residents to have good information so they could provide informed feedback. He added Council could then submit more meaningfully on the government process.

Cr Milne raised a point of order believing that Standing Order 22 had been breached.

Mayor Barry raised a point of order advising that there had been no breach of Standing Order 22.  He advised that he had moved an amendment which had been seconded and the amendment should be put to the vote.

The Chair ruled that Standing Order 22 had not been breached. 

 

Resolved: (BY DIVISION) (Mayor Barry/Cr Briggs)              Minute No. PFSC 21507

That the Committee:

(1)       agrees to undertake consultation with the community to help inform Council’s submission to the select committee process; and

 

(2)      notes that during that time Council agrees to also supply information on what the reform proposal means for Council to help inform individual submissions to the select committee process.”

 

The amendment was declared carried by division with the voting as follows:

For

 

Mayor Barry

Deputy Mayor Lewis

Cr Briggs

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Against

 

Cr Milne

Cr Rasheed

Cr Sutton

Cr Barratt

Total: 7

Total: 4

 

The Chair advised that the amendment now became part of the substantive motion.

 

MOVED:  (Cr Briggs/Deputy Mayor Lewis)

 

(1)   notes Cabinet’s recent decision to proceed with the Government’s proposed three waters reform, four water services entities model and timeline;

(2)   notes that the Government proposes to introduce legislation to mandate the reforms (Water Services Entities Bill), thus removing the ability for Councils to opt out;

(3)   notes that in response to concerns, the Government will establish a working group to include local government and iwi/Māori, to consider issues relating to representation, governance and accountability; and

(4)   confirms its commitment to ensuring Lower Hutt residents are fully informed of the reform programme, working with the Government as appropriate to achieve this.

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                       Minute No. PFSC 21508

“That the Committee:

(1)   notes Cabinet’s recent decision to proceed with the Government’s proposed three waters reform, four water services entities model and timeline;

(2)   notes that the Government proposes to introduce legislation to mandate the reforms (Water Services Entities Bill), thus removing the ability for Councils to opt out;

(3)   notes that in response to concerns, the Government will establish a working group to include local government and iwi/Māori, to consider issues relating to representation, governance and accountability;

(4)   confirms its commitment to ensuring Lower Hutt residents are fully informed of the reform programme, working with the Government as appropriate to achieve this;

(5)      agrees to undertake consultation with the community to help inform Council’s submission to the select committee process; and

(6)      notes that during that time Council agrees to also supply information on what the reform proposal means for Council to help inform individual submissions to the select committee process.”

8.

Strategic Change Framework (21/1805)

Report No. PFSC2021/5/264 by the Strategic Programmes Manager

 

The Director Strategy and Engagement elaborated on the report. He advised that members would receive regular updates on the strategic framework initiative.

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                   Minute No. PFSC 21509

“That the Committee notes and receives the report.”

MINOR MATTER NOT ON THE AGENDA

8a.

council’s submission on the resource management (enabling housing supply and other matters) amendment bill

 

Members discussed a potential submission from Council on the Resource Management (Enabling Housing Supply and Other Matters) Amendment Bill. The Chair explained urgency was needed due to the short time available for submissions, with the deadline that same day. The Chair called for a short adjournment of the meeting to allow time for members to consider the matter.

The meeting adjourned at 3.39pm and reconvened at 3.50pm.

Members discussed points for inclusion once the meeting reconvened.

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                   Minute No. PFSC 21510

“That the Committee:

(1)       sends the submission on the Resource Management (Enabling Housing Supply and other Matters) Amendment Bill as discussed at the meeting, taking into account suggested amendments and subject to approval by the Mayor and Committee Chairs; and

(2)      notes the tight timeframe will require a fast turnaround of responses and confidence that the submission will be approved before the deadline.”

9.

Policy, Finance and Strategy Committee Work Programme 2021-2022 (21/1782)

Report No. PFSC2021/5/139 by the Democracy Advisor

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 21511

“That the Work Programme be received and noted.”

10.     QUESTIONS

There were no questions.

11.     EXCLUSION OF THE PUBLIC

Resolved(Cr Edwards/Cr Dyer)                                       Minute No. PFSC 21512

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

12.     Application for Rates Remission (21/1729)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Application for Rates Remission.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

There being no further business the Chair declared the public part of the meeting closed at 4.17 pm.  The non public part of the meeting closed at 4.29 pm.

 

 

 

 

S Edwards

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021


1

 

HUTT CITY COUNCIL

 

Komiti Hapori |Communities Committee

 

Minutes of a meeting held in the Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

Wednesday 17 November 2021 commencing at 2.00pm

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Cr G Barratt (via audio-visual link until 4.27pm)

 

Mayor C Barry

Cr J Briggs

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr A Mitchell

 

Cr S Rasheed (until 3.56pm)

Cr N Shaw (Deputy Chair)

 

Cr L Sutton

 

 

APOLOGIES:                  Cr Milne, Cr Brown

                                          Cr Barratt and Cr Rasheed for early departure

 

IN ATTENDANCE:        Ms A Blackshaw, Director Neighbourhoods and Communities

                                          Mr B Cato, Chief Legal Officer (part meeting)

                                          Ms M Laban, Head of Connected Communities (part meeting)

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

                                          Mr A Quinn, Project Manager (Naenae) (part meeting)

                                          Ms J Lawson, Asset Manager Reserves (part meeting)

                                          Ms D Hunter, Community Advisor Funding and Community Contracts (part meeting)

Mrs A Doornebosch, Democracy Advisor

Ms T Lealofi, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

 

1.       OPENING FORMALITIES - KARAKIA TĪMATANGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

 

 

2.

APOLOGIES

Resolved: (Cr Lewis/Cr Dyer)                                               Minute No. CCCCC 21501

That the apologies received from Cr C Milne and Cr K Brown be accepted and leave of absence be granted and the apologies for early departure from Cr G Barratt and Cr S Rasheed be accepted.”

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

 

Resolved: (Deputy Mayor Lewis/Cr Briggs)                       Minute No. CCCCC 21502

“That the time limit for public comment be extended.”

 

4.       CONFLICT OF INTEREST DECLARATIONS    

          Cr Dyer declared a conflict of interest in relation to item 5 (a) Electricity Corporation of New Zealand Track – 166 Upper Fitzherbert Road and took no part in discussion or voting on the matter.

Cr Mitchell declared a conflict of interest in relation to item 9 – Community Funding 2021-2022 and took no part in discussion or voting on the matter.

          PRECEDENCE OF BUSINESS

Resolved: (Cr Lewis/Cr Dyer)                                             Minute No. CCCCC 21503

That in accordance with Standing Order 10.4, precedence of business be accorded to item 6 Williams Park Management Plan”.

This item is recorded in the order in which it is listed on the order paper.


 

 

5.       Recommendations to Te Kaunihera o Te Awa Kairangi |CounciL - 16 December 2021

a)

Electricity Corporation of New Zealand Limited (ECNZ) Track- 166 Upper Fitzherbert Road (21/1664)

 

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

The Parks, Reserves and Recreation Planner elaborated on the report.  He advised the proposed purchase price outlined in recommendation (2) of his report should read: $78,000 + GST.

 

In response to a question from a member, the Parks, Reserves and Recreation Planner advised the recommendations contained in the report were based on feedback from a previous easement report for the track.  He highlighted the landowner’s preference was to subdivide and for Council to purchase the 3ha of land at the north end of 166 Upper Fitzherbert Road. 

 

 

Recommended:  (Cr Mitchell/Cr Edwards)        Minute No. CCCCC 21504

That the Committee recommends that Council:

(1)   notes that this proposal is consistent with Council Policy including the Reserves Acquisition and Disposal Policy and Private Use of Council Reserve Land Policy;

 

(2)   agrees to purchase the 3ha of land that includes the track at the north end of 166 Upper Fitzherbert Road for $78,000 + GST;

(3)   agrees to release public notice for the proposed easement over 171 Upper Fitzherbert Road in favour of the owners of 166 and 169 Upper Fitzherbert Road consistent with the requirements of s119 and s120 of the Reserves Act 1977; and

(4)   notes that a follow-up report to the Committee will be submitted in the next meeting cycle presenting any submissions received regarding the proposed easement over 171 Upper Fitzherbert Road.”

For the reason to secure public access over the portion of Electricity Corporation of New Zealand Limited (ECNZ) track at 166 Upper Fitzherbert Road.

 

b)

1 Tipperary Grove, Wainuiomata Consultation for Revocation (21/1747)

 

Speaking under public comment, Mr Jamie Stewart spoke to his letter, attached as pages 13 to 20 to the minutes.  He asked if the reserve at Tipperary Grove could be preserved.  He also asked if officers could reassess the options for the reserve and the potential to use it as a public space.

 

In response to questions from members, Mr Stewart said the only access to bush areas in the Arakura/Glendale area was a small track behind Arakura School.  He highlighted the importance of the design of transition zones for outdoor community spaces such as parking facilities. 

The Parks, Reserves and Recreation Planner elaborated on the report.  He highlighted the report was to initiate consultation only on the reserve status.   He said officers were not proposing to revoke the reserve status of the reserve at this time.

In response to questions from members, the Parks, Reserves and Recreation Planner said Mr Stewart’s assessment was based on the reserve achieving a high level of service afforded only a few reserves within the city.  He noted budget restrictions could preclude this from being achieved.  He said there was an opportunity on the south east corner of the site to allow for a bush accessway.  He advised the amount of space in the area was limited and would not likely provide for both housing and gathering areas.  He said Council managed a policy for the disposal of reserves but any proposals needed to go through a revocation process first.  He said this included consultation with the local community board, iwi and the wider community.  He stated that the revocation process also required any submissions be forwarded to the Department of Conservation.  He highlighted that Council was assessing its entire track network to ensure current tracks were being maintained rather than considering the formation of new tracks. 

 

Cr Dyer left the meeting at 3.18pm and rejoined the meeting at 3.20pm.

 

In response to a question from a member, the Asset Manager Reserves said the track behind Arakura School was not an endorsed Council track.  She noted there was currently no public walking tracks immediately adjacent to the Tipperary Grove Reserve area.

 

In response to questions from members, the Director Neighbourhoods and Communities advised as part of Council’s Long Term Plan development, officers needed to identify community needs and what Council could afford in the long term.  She highlighted that community conversations would become part of this process noting how this was completed was yet to be determined.  

 

In response to a question from a member, the Chief Legal Officer said if an area of Tipperary Grove Reserve was considered for revocation, officers would consider the reserve on its own merits and whether it should still hold its reserve status.  He noted officers would need to determine that the reserve was surplus to requirements and no longer held value that would make it a piece of land to be held as a reserve.

MOVED: (Deputy Mayor Lewis/Cr Shaw)

That the Committee recommends that Council:

 

(1)      agrees to initiate the process to revoke the reserve status of land at 1 Tipperary Grove, Wainuiomata identified as Lot 118 DP 44658 Local Purpose Reserve (Community Building).

(2)      notes that officers would commence the formal consultation process as required by the Reserves Act 1977 with consultation to close by 10 February 2022; and

(3)      notes that a further report will be submitted following the consultation process likely in the second meeting cycle of 2022, to provide feedback on the consultation process and determine the next step for 1 Tipperary Grove, Wainuiomata.

 

The meeting adjourned at 3.54 and resumed at 3.59pm.

 

With the agreement of the mover and seconder the motion was amended to read:

 

 

ReCOMMENDED:  (Deputy Mayor Lewis/Cr Shaw)           Minute No. CCCCC 21505

That the Committee recommends that Council:

(1)      agrees to initiate community engagement on Tipperary Grove Reserve, Wainuiomata in order to come to a decision on its future use including possible revocation of Local Purpose Reserve (community building) status; and

 

(2)      notes that a further report will be submitted following the engagement process likely in the second meeting cycle of 2022, to provide feedback on the consultation process and determine the next steps.”

 

 

 

6.

Williams Park Management Plan (21/1686)

Report No. CCCCC2021/5/254 by the Parks, Reserves and Recreation Planner

 

Speaking under public comment, Ms Diane Cheyne spoke to her submission.  She noted this was a good opportunity to remove the caretaker’s house from Williams Park.  She considered the house had no redeeming features and no historic rating.  She asked if the two bays at Wellesley Park for bus parking could be utilised for carparking for Williams Park.

Speaking under public comment, Ms Linda Mead spoke to her submission.  She asked that the Management Plan for Williams Park be improved before it was accepted and the caretaker’s house be retained.   She considered the key aspects of Williams Park were heritage, community and the environment which should be included in the policies.

Speaking under public comment, Ms Virginia Horrocks, Chair representing the Eastbourne Community Board (the Board) spoke to the Board’s submission.  She noted the Board considered developments at Williams Park should be considered alongside the Eastern Shared Pathway to Days Bay.   She advised that members of the Board would survey if any other community facilities could be repurposed.  

Speaking under public comment, Ms Felicity Rashbrooke representing the East Harbour Environmental Association (the Association) spoke to the submission.  She thanked Council for gazetting as scenic reserve the portion of forested area on the Days Bay hills. She said the draft Management Plan was not clear that this area was not included in the Management Plan.  She advised the Zone 2 area description in the Management Plan would be better described as the bush or forested area to the east of the Pavilion.   She asked that the draft Management Plan not be adopted as the only proposed addition was the removal of the caretaker’s house which the Association was opposed to.   She said the Association considered the house had potential to become a community asset.  

Speaking under public comment Mr Stan Swan spoke to his submission.  He opposed extensive carparking at Williams Park.  He acknowledged this needed to be catered for.  He noted refurbishment of the caretaker’s house would incur large costs.  He considered a new building should be erected within Williams Park.

In response to questions from members, Mr Swan advised that Wellesley College used to open its grounds for carparking over the summer.

Speaking under public comment, Ms Ali Carew representing the Historical Society of Eastbourne spoke to the submission.  She asked that the caretaker’s house be retained.  She noted the caretaker’s house was the original caretaker’s house built in 1895.  She said little of the original Williams Park remained apart from the wharf.   She noted there was local support to restore the caretaker’s house and make it a community facility.  

The Parks, Reserves and Recreation Planner advised that he had nothing to add to his report.

 

 

In response to questions from members, the Parks, Reserves and Recreational Planner said there was no budget available if the caretaker’s house was retained.  He advised ongoing operating costs would be needed to retain the caretaker’s house as well as the capital budget to improve it.  He said officers had forwarded details of the caretaker’s house to heritage experts as part of the review of the Heritage Chapter of Council’s District Plan.  He highlighted the caretaker’s house did not qualify for the list for assessment and officers were advised it would likely not be added to the heritage list.  He said materials from demolition of the caretaker’s house could be offered to the community in a similar way to the Naenae Pool project. He said no concept plans were attached to the Management Plan as officers were waiting on development of the Eastern Shared Pathway and consultation with the Eastbourne Community Board and the community.

MOVED:  (Cr Shaw/Cr Edwards)

“That the Committee:

(1)   agrees to amend the Draft Williams Park Management Plan in line with the proposed changes attached as Appendix 6 to the report;

(2)   agrees to adopt the Williams Park Management Plan as an official Hutt City Council Reserve Management Plan following amendments;

(3)   agrees to classify Williams Park CT 49C/741 Pt Section 33 Harbour District as Recreation Reserve consistent with s17 of the Reserves Act 1977;

(4)   agrees that no concept plan be attached to the Williams Park Management Plan at this stage;

(5)   notes that officers will continue to work with the community, the Eastbourne Community Board and the Eastern Shared Pathway team to provide the most optimal outcome for Williams Park; and

(6)   notes the current Long Term Plan includes $500k in 2021/22 which will fund removal of the caretaker’s house and other small improvements.”

AMENDMENT: (Cr Barratt/Cr Sutton)

“(7)   That the removal of the caretaker’s house at Williams Park, Eastbourne be deferred until officers carry out a structural investigation as to the cost of repair and report back to the Eastbourne Community Board and Council.”

In response to a question from a member, the Parks, Reserves and Recreational Planner advised if the recommendation (7) was agreed by the committee then it would not delay the reserve status as long as recommendation (3) was adopted.  He said an amendment could be made to the Management Plan to not include the removal of the caretaker’s house and this would not have an impact on the development of the rest of Williams Park.

 

 

 

 

 

The amendment was declared lost by division with the voting as follows:

For

 

Cr Rasheed

Cr Sutton

Cr Barratt

Against

 

Deputy Mayor Lewis

Mayor Barry

Cr Briggs

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Cr Shaw

Total: 3

Total: 8

 

Resolved:   (Cr Shaw/Cr Edwards)                                  Minute No. CCCCC 21506

 

“That the Committee:

(1)   agrees to amend the Draft Williams Park Management Plan in line with the proposed changes attached as Appendix 6 to the report;

(2)   agrees to adopt the Williams Park Management Plan as an official Hutt City Council reserve management plan following amendments;

(3)   agrees to classify Williams Park CT 49C/741 Pt Section 33 Harbour District as Recreation Reserve consistent with s17 of the Reserves Act 1977;

(4)   agrees that no concept plan be attached to the Williams Park Management Plan at this stage;

(5)   notes that officers will continue to work with the community, the Eastbourne Community Board and the Eastern Shared Pathway team to provide the most optimal outcome for Williams Park; and

(6)   notes the current Long Term Plan includes $500k in 2021/22 which will fund removal of the caretaker’s house and other small improvements.”

For the reason to manage Williams Park under a single site reserve management plan to ensure that its amenities are administered according to community identified outcomes.

 

7.

City Safety Approach for 2021-2031 (21/1804)

Report No. CCCCC2021/5/256 by the Head of Community Hubs (Acting) and City and Community Services

 

The Head of Connected Communities elaborated on the report.

In response to questions from members, the Head of Connected Communities advised officers were completing a CCTV recruitment and retention plan for volunteers.  She noted the high level of Police vetting required for this programme.   She suggested that officers report back to the committee on how other cities of a similar size to Lower Hutt provide CCTV to support community safety and ideas on how to improve this service.

 

Resolved:   (Deputy Mayor Lewis/Cr Mitchell)                    Minute No. CCCCC 21507

 

“That the Committee:

(1)      notes and receives the information; and

 

(2)      endorses the Work Programme and in particular:

a.         the increased focus on Neighbourhood Support for the Connected Communities priority; and

b.         officers continuing to work closely with Police to address illegal street driving.”

For the reason that officers have given careful consideration to the purpose of local government in Section 10 of the Local Government Act 2002.  Officers believe that this recommendation falls within the purpose of the Local Government Act. 

 

8.

Possible Alternative uses of Petone Wharf (21/1802)

Report No. CCCCC2021/5/251 by the Reserves Asset Manager

 

The Assets Manager Reserves elaborated on the report.

 

In response to questions from members, the Assets Manager Reserves advised a more thorough scope for the development of the Petone wharf would require the services of an external consultant.  She said as the design development progressed, lights beneath the Petone wharf could be considered. 

 

Mayor Barry asked officers to consider more extensive possibilities for the development of the Petone wharf whilst preserving its heritage.

 

Resolved:  (Deputy Mayor Lewis/Cr Hislop)                     Minute No. CCCCC 21508

 

“That the Committee receives and notes the information contained in the report.”

9.

Community Funding 2021-2022 (21/1638)

Report No. CCCCC2021/5/255 by the Community Advisor Funding and Community Contracts

 

Cr Mitchell declared a conflict of interest and took no part in discussions or voting on the matter.

The Head of Connected Communities elaborated on the report.

 

In response to a question from a member, the Head of Connected Communities advised the unallocated funds in recommendation (3) contained within the officer’s report had been held back until the implications of COVID-19 on the community were known. 

 

Resolved:   (Deputy Mayor Lewis/Cr Edwards)                 Minute No. CCCCC 21509

 

“That the Committee:

(1)   notes that there is $633K available to be allocated under the Mauri Ora Fund 2021/2022;

(2)   agrees to the recommended allocations of $572,585 outlined in paragraph 12 of the report; and

(3)   agrees to the recommendation that the unallocated funds of $60,415 will be retained for allocation at a later date in line with COVID-19 recovery priorities once approved by the Mayor and Chair’s’ group.”

 

Cr Rasheed left the meeting at 3.56pm.

 

10.

Director's Report: Neighbourhoods and Communities Group (21/1792)

Report No. CCCCC2021/5/24 by the Head of Community Hubs (Acting) and City and Community Services

 

The Director, Neighbourhoods and Communities elaborated on the report.

 

In response to a question from a member, the Head of Connected Communities advised a few of the Community Panel projects were not included in the officer’s report as they had not yet been approved by Council’s Corporate Leadership Team.   She advised these items would be included in the Director’s report for the next committee meeting.

 

 

Resolved:  (Deputy Mayor Lewis/Mayor Barry)                 Minute No. CCCCC 21510

 

“That the report be received and noted.”

11.     Information Items

a)

Naenae Projects Update (21/1779)

Memorandum dated 27 Oct 2021 by the Project Manager (Naenae)

 

Resolved:   (Deputy Mayor Lewis/Mayor Barry)      Minute No. CCCCC 21511

 

“That the Committee receives and notes the information.”

b)

Communities Committee Work Programme (21/1573)

Report No. CCCCC2021/5/138 by the Democracy Advisor

 

Resolved:   (Deputy Mayor Lewis/Cr Edwards)       Minute No. CCCCC 21512

 

“That the work programme be noted and received.”

Cr Barratt left the meeting at 4.27pm.

12.    QUESTIONS

There were no questions. 

 

The Chair noted that the questions raised by Cr Briggs relating to 1 Tipperary Grove, Wainuiomata - Consultation for Revocation, had been responded to by officers.

13.

CLOSING FORMALITIES - KARAKIA WHAKAMUTUNGA

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

There being no further business the Chair declared the meeting closed at 4.30pm.

 

 

 

 

 

T Lewis

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   

 

 

 

 

 

 

 

 

 

                                                                                

                                                                                                 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                 


1

 

HUTT CITY COUNCIL

 

            Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Minutes of a meeting held in the Council Chambers,
2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 25 November 2021 commencing at 2.00pm

 

 

PRESENT:

Cr J Briggs (Chair)

Mayor C Barry

 

Deputy Mayor T Lewis

Cr A Mitchell

 

Cr S Rasheed (Deputy Chair)

Cr N Shaw (via audio-visual link)

 

APOLOGIES:                  Cr K Brown and Cr S Edwards

 

IN ATTENDANCE:        Ms A Blackshaw, Director Neighbourhoods and Communities

Ms H Oram, Director Environment and Sustainability

Mr J Scherzer, Head of Climate and Solid Waste

Mr D Burt, Senior Advisor Climate Sustainability

Mr J Kingsbury, Head of Transport (part meeting)

Mr D Uppal, Solid Waste Manager (part meeting)

Ms J Lawson, Reserves Asset Manager (part meeting)

Ms K Stannard, Head of Democratic Services (part meeting)

Ms J Randall, Democracy Advisor

 

 

 

 

PUBLIC BUSINESS

 

 

 

1.       APOLOGIES

Resolved: (Cr Briggs/Deputy Mayor Lewis)                       Minute No. CCASC 21501

“That the apologies received from Cr K Brown and Cr S Edwards be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS    

There were no conflicts of interest.

 

4.       Recommendation to Council - 16 December 2021

Options regarding activities on the site of the closed Wainuiomata Landfill (21/1807)

Speaking under public comment via audio-visual link, Ms Trish Ranstead representing a group of Coast Road Wainuiomata residents asked members to consider the future use of the closed Wainuiomata Landfill site (the site) as a living laboratory.  She added that this would be part of a bigger programme in Wainuiomata to respond to the He Pou a Rangi | Climate Change Commission’s recommendations on methane reductions. She noted methane capture may become mandatory for local authorities.

 

In response to questions from members, Ms Ranstead highlighted the remediation of the site was an opportunity to have tamariki involved and be engaged in meaningful learning opportunities. She said she had been in discussions with the Port Nicholson Block Settlement Trust and Te Manatū Whakahiato Ora | the Ministry for Social Development regarding mentoring programmes and would be seeking external funding. She noted a focus on education was essential to prepare tamariki for a low emissions future. She added local people would lead the living laboratory programme.

 

Speaking under public comment, Mr Wayne Chapman representing Hutt Valley Shooting Association (HVSA) explained the HVSA represented a group of shooting clubs. He said there were approximately 18,000 licensed shooters in the Wellington area with an estimated 25% in Lower Hutt. He advised there was no publicly available area for shooters in the Wellington region. He noted the site was a safe place for shooting and would be able to be developed for national and international events. He highlighted the HVSA had engaged a noise specialist but had not progressed this due to advice from Council officers. He added the conditional approval received from the Wainuiomata Community Board (the Board) in 2014 had now expired.

 

The Head of Climate Change and Sustainability elaborated on the report.

In response to questions from members, the Reserves Asset Manager said she was not aware of any activity from HVSA to progress its consent until 18 months ago. She noted there had been no application from HVSA for a resource consent.  She explained that existing site users had an informal arrangement to use the site and Council had been negotiating with them for a more formal lease. She advised no other Council land was available for the activities of HVSA. She considered that if the site was not planted, weed species would proliferate.

In response to questions from members, the Head of Climate Change and Sustainability said officers had not yet calculated the cost of planting the site. He noted planting on the site could be viable alongside a gas collection/destruction system.  He highlighted that he had not yet assessed how the planting would work. He recognised a safety and risk plan would need to be in place to ensure the cap of the site was protected from activity and there was no visible leachate to endanger site users. He advised a feasibility study would be needed if HVSA was given a lease to use the site since there was potentially a conflict between remediation activities and HVSA activities.

The Chair questioned why those currently using the site were not paying rent. He asked officers that a formal land use lease be arranged with existing users and that the leases be formalised as soon as possible provided their activities were still permitted.

In response to a request from members, the Head of Climate Change and Sustainability advised he would provide members with copies of submissions on the future use of the site that had been received from residents living near the site.  The submissions can be viewed at this link: https://hutt.city/submissionsdec21

Moved: (Cr Briggs/Mayor Barry)

“That the Committee recommends that Council:

(1)     receives and notes the report;

(2)     notes that officers are still investigating the feasibility and cost of establishing a gas collection/destruction system on the site and replanting the site;

(3)     notes that the potential establishment of a gas collection and destruction system and/or replanting of the site, were not included in the Long Term Plan 2021-2023, and additional revenue would be required to fund ongoing costs along with servicing of debt and depreciation if no alternative revenue is identified;

(4)     agrees to continue to allow current activities but disallow new activities not associated with further remediation of the site; and

(5)      agrees that for any activity to continue it must not adversely impact on Council’s ability to carry out further remediation of the site.”

Deputy Mayor Lewis expressed support for option (a) in the report, to continue to allow a mix of activities on the site. She noted this provided the possibility of allowing more activities on the site once a feasibility study had been completed.

Mayor Barry expressed support for the motion. He noted neighbouring properties had already provided feedback on the site and had supported limiting activities. He recognised that officers needed direction so they could progress the work.

Cr Mitchell expressed support for option (a) in the report,  to continue to allow a mix of activities on the site. He considered it premature to rule out activities for the site that might provide opportunities before a feasibility study had been completed. He questioned whether money proposed for revegetating the site might be better spent on afforestation elsewhere.

Cr Shaw expressed support for option (a) in the report,  to continue to allow a mix of activities on the site.  She said it would allow the possibility of other activities not yet under consideration.

Cr Rasheed expressed support for option (a) in the report, to continue to allow a mix of activities on the site.  She agreed there were potentially other opportunities for the site, including tourism.

In his right of reply, the Chair advised the site’s neighbours and the Wainuiomata community had asked for the site to be regenerated in the context of action on climate change. He explained residents had been clear they did not want more activities on the site or more traffic on the road. He advised the issue had been long under debate in the Wainuiomata community. He considered that if a flare was not feasible, the next best option was to regenerate the site rather than turning it into a multipurpose facility. He said a living laboratory project would be an opportunity for the community to learn about climate change in a practical way. He highlighted the project would be community led and would not be purely reliant on Council for funding.

The motion was declared LOST on the voices.

MOVED: (Cr Mitchell/Cr Rasheed)

“That the Committee recommends that Council:

(1)     receives and notes the report;

(2)     notes that officers are still investigating the feasibility and cost of establishing a gas collection/destruction system on the site and replanting the site;

(3)     notes that the potential establishment of a gas collection and destruction system and/or replanting of the site, were not included in the Long Term Plan 2021-2023, and additional revenue would be required to fund ongoing costs along with servicing of debt and depreciation if no alternative revenue is identified;

(4)     defers any decision on any change to activities on the site until officers have reported back on the feasibility and cost of establishing a gas collection/destruction system on the site and replanting the site; and

(5)     agrees that, if either option a) or b) is chosen, for any activity to continue or go ahead it must not adversely impact on Council’s ability to carry out further remediation of the site.”

The Chair spoke against the motion.  He considered it would require more officer time to work on proposals that had already taken significant time and had an opportunity to be developed before now.  He asked officers to provide additional information on the gas capture.  He believed that deferring the matter would give the community less certainty, potentially resulting in the community losing impetus to take positive action around climate change.  He noted that the Board, on behalf of the community, had expressed support for option (b).

Mayor Barry spoke against the motion.  He expressed disappointment that the motion to agree option (b) had been lost. He noted Council had already engaged with local residents regarding the site, and that residents had provided their feedback. He added the community had asked to take ownership of the site to allow for a climate focussed education approach.  He considered a resolution to defer a decision would create frustration in the community. 

Deputy Mayor Lewis spoke against the motion.  She added more information on officers’ ideas for the future direction of the site would have been helpful.  She advised that after listening to the debate,  she was swayed by the community’s feedback.

Cr Rasheed suggested it would be helpful for members to receive copies of the submissions.

Mayor Barry agreed with Cr Rasheed’s comment and asked that members be provided with the actual submissions.

The meeting adjourned at 2.55pm and reconvened at 3.05pm.

The motion was declared LOST on the voices.

Members noted the Council meeting on 16 December 2021 would provide all Councillors with an opportunity to discuss other options.

As there was no resolution reached, the Chair moved option (c) to disallow any current or new activities not associated with further remediation of the site.  The motion was seconded by Mayor Barry.

The motion was declared CARRIED on the voices.

ReCOMMENDED:  (Cr Briggs/Mayor Barry)           Minute No. CCASC 21502

“That the Committee recommends that Council:

(1)   receives and notes the report;

(2)   notes that officers are still investigating the feasibility and cost of establishing a gas collection/destruction system on the site and replanting the site;

(3)   notes that the potential establishment of a gas collection and destruction system and/or replanting of the site, were not included in the Long Term Plan 2021-2023, and additional revenue would be required to fund ongoing costs along with servicing of debt and depreciation if no alternative revenue is identified; and

(4)   disallows any current or new activities not associated with further remediation of the site.”

 

5.

Whaitua te Whanganui-a-Tara: Whaitua Implementation Reports (21/1867)

Report No. CCASC2021/5/269 by the Senior Advisor Climate and Sustainability

 

Ms Louise Askin and Mr Sam Kahui, Co-Chairs of the Whaitua te Whanganui a Tara Committee (Whaitua Committee) and Mr Tim Sharp, Programme Manager from Greater Wellington Regional Council (GWRC) were in attendance for the item.

Ms Askin explained the Whaitua Implementation Programme (WIP) set a direction to stop the declining water quality and provided recommendations to regional local authorities to improve Te Mana o Te Wai.  She said the WIP had set staged water quality parameters in different catchments over time. She acknowledged the range of challenges that lay ahead. She noted the approach would require a paradigm shift for local authorities and collaboration from the community and Mana Whenua, to ensure Te Mana o Te Wai was given priority over development rights.

Mr Kahui explained that Te Mahere Wai report was a collaborative report produced alongside the community and provided a uniquely Mana Whenua view. He highlighted the importance of mahinga kai and mana whakahaere being recognised through Te Mana o Te Wai. He advised it was essential to involve Mana Whenua in discussions to give expression to these. He noted government’s National Policy Statement on Freshwater Management had strengthened Te Mana o Te Wai and that regional plan changes would make Whaitua Committee recommendations enforceable.

In response to questions from members, Mr Kahui said Council could commence by connecting with existing river protection groups and Mana Whenua to develop a master plan to work together towards the same goal. He said the Whaitua Committee had recommended a reference group be established to follow-up with local authorities and recommended that GWRC worked with local authorities and reported back annually on the progress of the recommendations.

In response to a question from a member,the Programme Manager from GWRC said local authorities had the ability to use their District Plan to minimise water use and ensure that urban designers were required to minimise impacts on water ways. He confirmed GWRC would be working closely with local authorities and any Three Waters entity that might be created.

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                  Minute No. CCASC 21503

“That the Committee:

((1)  notes the ‘Whaitua Implementation Programme’ report, available at https://www.gw.govt.nz/assets/Whaitua-Te-Whanganui-a-Tara/Te-Whaitua-te-Whanganui-a-Tara-Implementation-Programmeweb.pdf and

((2)  notes the ‘Te Mahere Wai’ report, which is the implementation plan produced by the Mana Whenua Committee members (Te Kāhui Taiao),  available at https://www.gw.govt.nz/assets/Whaitua-Te-Whanganui-a-Tara/temaherewai20211028v32DIGIFINAL.pdf.”

6.

Submission to Ministry for Environment consultation (21/1875)

Report No. CCASC2021/5/270 by the Senior Advisor Climate and Sustainability

 

Resolved: (Cr Briggs/Cr Rasheed)                                       Minute No. CCASC 21504

“That the Committee:

(1)   receives and notes the report;

(2)   agrees to the submission on the Ministry for the Environment’s consultation document
‘Te hau mārohi ki anamata Transitioning to a low-emissions and climate-resilient future’ as attached as Appendix 1 to the report; and

(3)   agrees that the submission will be sent by the Chair of the Climate and Sustainability Committee.”

7.

Update on Council's solid waste and waste minimisation work (21/1635)

Report No. CCASC2021/5/271 by the Solid Waste Manager

 

In response to a question from a member, the Solid Waste Manager advised Council’s  Communications Team was creating promotional material to advertise the new hazardous waste drop-off point at Silverstream Landfill.  He said the promotion would commence over the next two weeks.

 

Resolved: (Cr Briggs/Cr Mitchell)                                       Minute No. CCASC 21505

“That the Committee receives and notes the update on various solid waste management and minimisation matters.”

8.

Eastern Bays Shared Path - Project Update (21/1874)

Report No. CCASC2021/5/140 by the Head of Transport

 

Resolved: (Cr Briggs/Cr Rasheed)                                       Minute No. CCASC 21506

“That the Committee:

 

(1)   notes and receives the report; and

(2)   notes that Council approved the Eastern Bays Shared Path project to be integrated into the
Te Ara Tupua Alliance at its meeting on held on 1 November 2021.”

9.

Update on Council's climate change work (21/1634)

Report No. CCASC2021/5/272 by the Head of Climate and Solid Waste

 

The Head of Climate Change and Sustainability advised that an update to Council’s organisational carbon footprint report (the report) was expected to be available next week.

In response to a question from a member, the Head of Climate Change and Sustainability agreed to provide the report to members.  He cautioned members against comparing the data directly with Council’s previous organisational carbon footprint since the updated report had used different sources. He added figures had also been adjusted according to updated Intergovernmental Panel on climate change predictions. He highlighted that Council’s organisational carbon footprint had reduced.

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                       Minute No. CCASC 21507

“That the Committee notes the update on various climate change work streams.”

10.

Climate Change and Sustainability Committee Work Programme 2021-2022 (21/1574)

Report No. CCASC2021/5/141 by the Democracy Advisor

 

Members asked for two additional reports to be included in the work programme for the first meeting of the committee in 2022:

·      A community climate change response plan (road map); and

·      An update on deer culling in Lower Hutt.

Cr Mitchell noted that since deer culling would begin in April or May 2022 a work plan for the culling would be required for the first meeting of 2022.

 

Resolved: (Cr Briggs/Cr Mitchell)                                       Minute No. CCASC 21508

“That the work programme be received and noted.”

11.     QUESTIONS

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.43pm.

 

 

 

 

 

 

J Briggs

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021


1

 

HUTT CITY COUNCIL

Komiti Ratonga Rangatōpū me te Rautaki

 

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Thursday 2 December 2021 commencing at 2.00pm

 

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr G Barratt

Cr J Briggs

 

Cr K Brown (Deputy Chair)

Cr B Dyer

 

Cr D Hislop

Cr C Milne

 

Cr A Mitchell

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Deputy Mayor Lewis and Cr Rasheed

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities (part meeting)

Mr M Boggs, Director Strategy and Planning (via Zoom) (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Mr B Cato, Chief Legal Officer

Ms W Moore, Head of Strategy and Planning (part meeting)

Ms C Ellis, Head of Chief Executive’s Office (part meeting)

Ms E Davids – Principal – Portfolio Performance (part meeting)

Mr D Newth, Financial Accounting Manager (part meeting)

Mr M De Boer, Principal Advisor, Strategic and Business Planning (part meeting)

Ms C Taylor, Senior Research and Evaluation Advisor (part meeting)

Ms P Rotherham, Resource Consents Team Lead (part meeting)

Ms A Dowdle, Senior Communications Advisor (part meeting)

Ms J Randall, Democracy Advisor

 

PUBLIC BUSINESS

 

 

Opening formalities - Karakia Timatanga

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

 

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

1.       APOLOGIES

Resolved: (Cr Edwards/Cr Briggs)                                      Minute No. PFSC 21501

“That the apologies received from Deputy Mayor Lewis and Cr Rasheed be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS   

There were no conflict of interest declarations. 

4.       Recommendations to TE KAUNIHERA O TE AWA KAIRANGI Council | 16 DECEMBER 2021

a)

Hutt City Council Group Annual Report 2020/21 (21/1748)

 

The Principal Advisor, Strategic and Business Planning elaborated on the report.  He highlighted the updates in the Group Annual Report report included after feedback from Audit NZ.

The Chief Financial Officer advised the audit was expected to be completed shortly with no major concerns from Audit NZ.  She further advised Audit NZ had already completed the Council Controlled Organisations’ Annual Reports. She noted Council and all other Wellington Water Limited shareholding councils would be receiving a qualified audit report due to the results of two Wellington Water Limited performance measures. She explained there would be a reference to the Three Waters Reforms in Council’s audit opinion. She highlighted the final Group Annual Report might need to be deferred from the 16 December 2021 Council meeting to an additional meeting on 21 December 2021 for approval depending on when the audit opinion was received.

 


 

 

ReCOMMENDED: (Cr Edwards/Cr Brown)                 Minute No. PFSC 21502

“That the Committee recommends that Council:

(1)     endorses the adoption of the Group Annual Report for the year ended 30 June 2021 (view the Group Annual Report here - https://hutt.city/draftannualreport), subject to satisfactory resolution of the following outstanding items:

(a)     completion of final design and minor editorial changes;

(b)     completion of any external audit adjustments; and

(c)      receipt of final audit clearance from Audit NZ; and

(2)     notes that the Group Annual Report and Summary will be available within one month of adoption by Council, including:

(a)     publication on Council’s website;

(b)     hard copies available in the city’s libraries, community hubs and at Council’s main administration building; and

(c)      accompanied by public notices and social media collateral.”

 

b)

Minutes of the Dangerous, Affected and Insanitary Building Policy Hearing Subcommittee - 9 November 2021 (21/2011)

 

 

ReSOLVED: (Cr Edwards/Cr Mitchell)              Minute No. PFSC 21503 

“That the minutes of the meeting held on 9 November 2021, with the exception of the recommendation item be adopted.”

 

 

ReCOMMENDED: (Cr Edwards/Cr Dyer)          Minute No. PFSC 21504

“That the Policy, Finance and Strategy Committee recommends Council:

(1)      adopts the proposed Dangerous, Affected and Insanitary Building Policy 2021, attached as Appendix 3 to the report, subject to the following amendments;

(a) indicate what Council will do if a building is determined to be affected or insanitary;

(b) ensure a copy of the dangerous building notice is also sent to Heritage New Zealand Pouhere Taonga in the case of buildings on the Hutt City Council District Plan Heritage Schedule; and

(c) ensure that all definitions in the policy are updated to reflect the exact wording of the current legislation; and

(2) for the reasons that the Building Act 2004 requires Council to have a policy on dangerous, affected, and insanitary buildings and to review that policy every five years. Council’s current policy was agreed in December 2016, has recently been reviewed in consultation with Emergency New Zealand and Heritage New Zealand Pouhere Taonga, and addresses dangerous and insanitary buildings to the extent of Council’s legal mandate.”

 

c)

Minutes of the Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee - 18 November 2021 (21/2009)

 

The Chair spoke in support of option 1: wellbeing approach – sinking lid. He noted countless sports clubs had expressed preference for an alternative method of funding to gaming machine proceeds. He considered Council needed to show leadership to reduce harm in the community. He believed the decision to adopt a sinking lid would provide the moral authority to lobby government for a community conversation on alternative funding models.

Cr Brown spoke in support of of option 1: wellbeing approach – sinking lid. She commented that it might be difficult for those community groups who received gaming proceeds to lose funding when there was no alternative to replace them. She agreed Council needed to lobby government on the matter. She recognised that Council needed to allow Naenae Bowling Club to continue to run gaming machines under the terms of its current contract.

Cr Barratt spoke in support of option 1: wellbeing approach – sinking lid. She advised she had run a foodbank for 10 years and many of those receiving help had gambling problems.

Cr Dyer spoke in support of option 1: wellbeing approach – sinking lid. He commented that the change was a positive first step and further discussion with government would be needed on how community funding could work.

Cr Mitchell spoke in support of option 1: wellbeing approach – sinking lid. He said it was important to think about where gaming proceeds came from. He highlighted the funds comprised a large amount of money from a small group of people who were mostly from the worst end of the high deprivation index. He noted gaming proceeds were unlikely to decline in the short term. He added he was proud to be part of a Council that showed moral leadership.

Cr Briggs spoke in support of option 1: wellbeing approach – sinking lid. He looked forward to receiving up to date statistics on gaming in Lower Hutt so members could get a clear picture of the problem. He expressed hope for future discussions with Local Government New Zealand. He noted funding from gaming machines would continue but that the sinking lid would eventually make Lower Hutt a better place to live.

Cr Shaw spoke in support of option 1: wellbeing approach – sinking lid. She said she recognised the level of suffering in parts of the community as a result of gaming and Council needed to pay attention to that.

The Chair thanked the Head of Strategy and Planning for the level of information and statistics that had been provided to the subcommittee. He believed the consultation process had been effective and submitters had been well informed.

 

ReSOLVED: (Cr Edwards/Cr Shaw)                 Minute No. PFSC 21505

“That the minutes of the meeting held on 18 November 2021, with the exception of the recommended item be adopted.”

 

ReCOMMENDED: (BY DIVISION) (Cr Edwards/Cr Briggs)
                                                                        Minute No. PFSC 21506

 

“That the Policy, Finance and Strategy Committee recommends that Council:

(1) adopts Option 1: Wellbeing approach – sinking lid to amend the Class 4 Gaming Venue and Board Venue Policy as attached as pages 10-14 to the minutes;

(2) agrees that there will be no new machines or venues in Council owned buildings;

(3) asks officers to gather and report data annually on the number of electronic gaming machines, the number of venues and gaming machine profits for the city and grants details;

(4) asks officers to investigate a fee that covers the cost of licensing enforcement and data gathering;

(5) asks officers to investigate long-term accommodation options that fit with the values in Council’s Class 4 Gaming Venue and Board Venue Policy;

(6) works with Local Government New Zealand around a government review of the Gambling Act 2003 and online gambling; and

(7)  for the reasons that:

(a)      the Class 4 Gaming Venue and Board Venue Policy Hearings Subcommittee (the subcommittee) has considered carefully all the evidence presented in the written and verbal submissions;

(b)      the subcommittee’s overriding priority is to reduce harm and for those reasons the Subcommittee is making the recommendations;

(c)      the subcommittee has considered and notes the submissions on a sinking lid policy and what it will mean and believes that none of the evidence suggests a sinking lid policy will bring about significant or sudden reductions in community grants; and

(d)      the subcommittee’s recommendations include an intention to gather and monitor data to assess the impact of the decisions.”

 


 

 

 

The motion was declared carried by division with the voting as follows:

For

 

Mayor Barry

Cr Briggs

Cr Brown

Cr Dyer

Cr Edwards

Cr Hislop

Cr Milne

Cr Mitchell

Cr Shaw

Cr Sutton

Cr Barratt

Against

Total: 11

 

 

d)

Class 4 Gambling Venue and Board Venue Policy 2021-2024 (21/2041)

 

The draft Class 4 Gambling Venue and Board Venue Policy 2021-2024 is attached to the Policy, Strategy and Finance Committee’s 4c) recommendation to Council.

 

5.

Council performance overview for the quarter ended 30 September 2021 (21/1810)

Report No. PFSC2021/5/283 by the Chief People Officer

 

The Chief Executive provided an update to the report attached as pages 15-17 to the minutes.

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 21507

“That the Committee notes and receives the report.”

 


 

 

Notice of Motion - Councillor Milne (21/2107)

Memorandum dated 29 November 2021 by the Head of Democratic Services

 

Speaking under public comment, Mr Max Shierlaw considered that if ratepayers were levied for the depreciation charged on revalued asset amounts, ratepayers could be paying up to six times the original cost of an asset over its lifetime.  He believed ratepayers needed to understand the significant difference to rates if the revalued assets value was to be credited back to ratepayers. He maintained Council officers had provided poor advice to members by advising that the purpose of depreciation was to charge those using the asset for their share of the asset.  He also believed the purpose of depreciation was to allocate the cost of the asset over its useful life. He considered academic advice would be required to justify Council’s method of depreciation.

 

In response to questions from members, Mr Shierlaw said that the method of depreciation used by the previous Council was shown by Audit NZ and Standard and Poor’s to be compliant with legislation and accounting standards. He acknowledged the New Zealand Society of Accountants Statement of Standard Practice advised when an asset was revalued the charge for depreciation should be based on the revalued amount. He said Wellington Water Limited had confirmed via an official information request that the previous Council had implemented advice from Wellington Water Limited regarding investment in three waters infrastructure.

 

The Chief Executive elaborated on the memorandum. She advised councils across New Zealand were required by legislation to comply with generally accepted accounting practice. She noted the accounting standards were International Public Sector Accounting Standards for public benefit entities. She added councils were also required to manage finances in a prudent and sensible manner and ensure compliance with balanced budget requirements.  She noted Local Government New Zealand had published guidance on a number of aspects of accounting standards and Taituarā had published guidance and had provided training for councils Long Term Plans. She said the Auditor-General also published guidance on what was good practice. She noted public sector accounting standards required Council to ensure assets were maintained at fair value. She said Council revalued its assets every three years to ensure fair value was maintained. She explained it was not possible to re-calculate the value of assets as requested in the Notice of Motion because historical values were not retained. She added if Council did recalculate using historical values, it would not be compliant with accounting standards. She did not agree that recalculating depreciation would necessarily impact rate requirements as there were broader considerations to take into account including the requirement for a balanced budget and financial prudence. She said in 2020 Standard and Poor’s had acknowledged Council’s improved approach taken to rates revenue for funding investment plans.

In response to questions from members, the Group Chief Financial Officer said officers had been unable to find reference to any previous policy on depreciating assets as stated in the Notice of Motion. She advised Standard and Poor’s and Audit NZ had both endorsed Council’s methods and had said the current practice was an improvement on previous practices. She confirmed Council’s asset renewal and investment programme would need to be cut back if depreciation was to be credited back to ratepayers. She highlighted Standard and Poor’s had supported Council’s improved Financial Strategy and commitment to funding a planned investment programme and had provided an AA credit rating despite the level of investment the city needed. She agreed Council’s current approach was more transparent than previous approaches and would ensure Council could provide services for the future. She acknowledged Council was making hard decisions so that it could maintain services and address previous under-investment.  She noted previous councils had not asked Wellington Water Limited about the level of renewals required for future resilience and this had led to under-investment in water infrastructure.

Cr Milne spoke to his Notice of Motion.  He advised he had written the Notice of Motion because he believed there was considerable contention about the basis for calculating operating balances. He had heard repeated assertions that operating deficits required large rate increases. He considered that was incorrect and that rate increases were being proposed by Council using a flawed analysis. He noted Standard and Poor’s had presented a report in 2019 that said Council had strong operating supluses. He questioned why officers were reporting an operating deficit.

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 21508

“That the Committee notes the Notice of Motion from Councillor Milne attached as Appendix 1 to the memorandum in the context of the additional background information provided as Appendices 2-5 attached to the memorandum.”

 

Cr Milne spoke to his Notice of Motion. He noted Council’s Long Term Plan had forecast comprehensive income of $467M in total including all cash and non-cash items. He highlighted when charging depreciation on revalued assets and the value doubles then ratepayers pay double by way of depreciation. He questioned how it made sense to exclude revaluations but include the depreciation on revalued amounts when this would not surprisingly show an operating deficit. He noted Council had changed the basis on which it was calculating operating balances and was using this as a basis to increase rates. He considered that operating balances should not justify a rates increase.

Cr Briggs raised a point of order that Standing Order 21.2 had been breached. He stated that Cr Milne could have supplied additional information in support of his Notice of Motion when he gave notice to the Chief Executive.

The Chair ruled that there had been a breach of Standing Order 21.2 as Cr Milne had spoken to the motion for more than 10 minutes.

Cr Dyer noted Council had debated the matter previously at Council meetings and had been provided information at briefings. He considered the Notice of Motion could have been refused on that basis.

Mayor Barry highlighted the Notice of Motion had made reference to a previous policy yet officers had been unable to find any record of the policy.  He stated that the lack of evidence contained in the Notice of Motion made it difficult for members to discuss the matter.

 


 

 

Moved: (Cr Milne/Cr Sutton)

That the Committee:

(1)       provides a comparison to rates requirements based on the 2021/22 budget, between charging ratepayers depreciation on the revalued asset amounts (current policy) and crediting the asset revaluation back to the ratepayers so that ratepayers are charged depreciation on original cost (previous council policy); and

 

(2)      provides either the relevant accounting standard, or an accounting academic study, that confirms the advice given by Mr Phillip Jones to the Council that: ‘The purpose of depreciation is to charge people who are using the asset their share of that asset.’

The motion was declared lost by division with the voting as follows:

For

 

Cr Milne

Cr Sutton

Cr Barratt

Against

 

Mayor Barry

Cr Briggs

Cr Brown

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Cr Shaw

Total: 3

Total: 8

6.       QUESTIONS

          There were no questions.

 

 

Closing formalities - Karakia Whakamutunga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

 

There being no further business the Chair declared the meeting closed at 3.21 pm.

 

 

S Edwards

MAYOR

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021

 


 

 

Council class 4 venue and TAB venue policy 2021

 

 


 

 

 

Division

Strategy and Planning

Date created

November 2021

Publication date

December 2021

Review period

Begin review September 2023

Owner

Wendy Moore, Divisional Manager, Strategy and Planning

Approved by

Council, December 2021

 

Version

Author

Date

Description

V 1.0

Wendy Moore 

23 November 2021

Peer review document

Final

Wendy Moore 

24 November 2021

Finalised document

Final

Wendy Moore

2 December 2021

Approved by Council

 

Contents

 

1....... Section A: Class 4 Venue Policy 2021. 12

1.1        POLICY.. 12

1.2        INTERPRETATION.. 12

1.5        OBJECTIVE OF THE POLICY.. 12

1.6        WHERE CLASS 4 VENUES MAY BE ESTABLISHED.. 13

1.7        NUMBERS OF GAMING MACHINES TO BE ALLOWED.. 13

1.8        RELOCATION OF EXISTING CLASS 4 VENUES AND MACHINES.. 13

1.9        PRIMARY ACTIVITY OF CLASS 4 VENUES.. 13

1.10     MERGING VENUES.. 13

2....... SECTION B: TAB VENUE POLICY. 13

2.1        POLICY.. 13

2.2        OBJECTIVES OF THE POLICY.. 13

2.3        WHERE TAB VENUE MAY BE ESTABLISHED.. 14

2.4        INCOMPATIBILITY OF TAB VENUE PREMISES.. 14

2.5        APPLICATIONS.. 14

2.6        APPLICATION FEES.. 14

 


1.        Section A: Class 4 Venue Policy 2021

1.1        POLICY

Council is adopting this policy in accordance with section 101 of the Gambling Act 2003 as the Class 4 Venue Policy 2021.

 

This policy has two main elements – it takes a wellbeing approach to minimising the regressive and inequitable social and economic harms of Class 4 gambling, particularly in high deprivation communities, and it ensures that Council is taking a leadership role, demonstrating this through its operational work and management of its own estate.

The goal is to reduce the number of gaming machines and Class 4 venues in the Te Awa Kairangi ki Tai Lower Hutt and ensure that no additional Class 4 venues or gaming machines can be added. Class 4 venues will not be able to relocate, and no relocation consents will be issued. If a Class 4 venue is closed for over six months, it cannot be re-established as a Class 4 venue by another operator.  Over time, this approach means that the number of Class 4 venues and gaming machines may decrease.  Council will not allow any further Class 4 venues to be established in Council owned buildings/facilities. 

 

The policy does not affect existing Class 4 venues or existing gaming machines in
Te Awa Kairangi ki Tai Lower Hutt.

 

The policy does not affect existing gambling venues or Class 4 gambling machines in
Te Awa Kairangi ki Tai Lower Hutt.

 

1.2        INTERPRETATION

Words and phrases defined in the Gambling Act 2003 or in the Racing Industry Act 2020 which are used in this Policy have the same meanings in this Policy as they are given in those Acts.

 

1.3       COMMENCEMENT OF THE POLICY

 

This Policy will come into effect from the date Council approves the Policy.

 

1.4       TRANSITION PROVISION

 

If there are applications under the previous policy, as yet undetermined, these applications will be considered under the previous Policy according to the law as it was when the application was made.

 

1.5        OBJECTIVE OF THE POLICY

The objectives of this policy are to:

·                reduce gaming machine numbers and the number of Class 4 venues in Te Awa Kairangi ki Tai Lower Hutt;

·                adopt public health approaches to prevent and minimise harm from Class 4 gambling, to support community problem gambling service providers, and monitor Class 4 venues;

·                provide community access to information about the funds produced and distributed from Class 4 gambling within the city; and

·                facilitate community involvement in decisions about the provision of Class 4 Gambling in Te Awa Kairangi ki Tai Lower Hutt.

1.6        WHERE CLASS 4 VENUES MAY BE ESTABLISHED

Council will not grant consent for any new Class 4 venues to be established in the territorial authority district.

 

1.7        NUMBERS OF GAMING MACHINES TO BE ALLOWED

Council will not grant consent to any increase in the number of gaming machines in any Class 4 venue in the territorial authority district.

 

1.8        RELOCATION OF EXISTING CLASS 4 VENUES AND MACHINES

 

Class 4 Venue licences cannot be relocated to another location in Te Awa Kairangi ki Tai Lower Hutt.

 

1.9        PRIMARY ACTIVITY OF CLASS 4 VENUES

The primary activity of any Class 4 venue shall be:

 

a)         for sporting activities, or

b)         for the sale of alcohol or for alcohol and food, or

c)         the activities as a venue owned or leased by TAB NZ or a racing club, and used mainly for racing betting, or sports betting, or as a racecourse.

 

1.10      MERGING VENUES

There will be no consents granted for Class 4 venue mergers.  

 

 

2.      SECTION B: TAB VENUE POLICY      

2.1        POLICY

 

·         This policy is a policy adopted in accordance with Section 96, Racing Industry Act 2020 as a TAB venue policy.

·         The policy covers standalone TAB venues, which are owned or leased by TAB NZ. Council consent is not required under the legislation for a TAB facility in a bar, hotel, or club.

2.2        OBJECTIVES OF THE POLICY

The objectives of this policy are to:

·         reduce gaming machine numbers and TAB NZ venues in Te Awa Kairangi ki Tai Lower Hutt;

·         adopt public health approaches to prevent and minimise harm from gambling, to support community problem gambling service providers, and monitor TAB NZ venues;

·         provide community access to information about the funds produced and distributed from gambling within the city; and

·         facilitate community involvement in decisions about the provision of Gambling in Te Awa Kairangi ki Tai Lower Hutt.

2.3        WHERE TAB VENUE MAY BE ESTABLISHED

 

TAB Venues may be established within the central commercial and Petone commercial activity areas; suburban commercial and special commercial zones; and general recreation activity areas and special recreation activity areas subject to:

(i)        meeting application and fee requirements;

(ii)       not being a venue at which the primary activity is a family or children's activity;

(iii)      not being adjacent or adjoining to any residential zone, school, early childhood centre, kindergarten, place of worship or other community facility; and

(iv)      not being adjacent to another TAB NZ venue i.e two TAB NZ venues may not be adjacent or adjoining

Where a TAB Venue is adjacent to or adjoining a Class 4 venue, the TAB venue is prohibited from operating gaming machines.

 

Note: “Central commercial and Petone commercial activity areas”, “suburban commercial and special commercial zones”, “general recreation activity areas and special recreation activity areas” and “residential zone or recreation zone” have the meanings and will be applied in accordance with the meanings of those terms in the Hutt City Council District Plan as operative at the time an application is considered.

 

2.4        INCOMPATIBILITY OF TAB VENUE PREMISES

 

TAB venues must not be located in premises that are incompatible with other predominant uses in a commercial or retail district.

 

2.5        APPLICATIONS

 

Applications for Council consent must be made on the approved form and must provide:

 

·         name and contact details for the application;

·         street address of premises proposed for the TAB venue licence;

·         the names of management staff; and

·         if not in the central commercial zone, evidence of the distance to the nearest residential zone, educational or religious establishment and other Class 4 gambling venues.

2.6     APPLICATION FEES

 

These will be set by the Council from time to time, and shall include consideration of:

 

(i)     the cost of processing the application, including any consultation and hearings involved;

(ii)     the cost of triennially reviewing the TAB venue policy;

(iii)    the cost of inspecting TAB venues on a regular basis to ensure compliance with consent or license conditions; and

(iv)    a contribution towards the cost of triennial assessments of the economic and social impact of gambling in the city.

 


 

 

Update by the Chief Executive

I provided a presentation to members at a briefing yesterday. This is a further update following key decisions that have been made regarding Vaccine Passes at our community-facing facilities.

COVID-19 – Vaccine Passes

I would like to start by thanking our staff for their efforts and work in helping us prepare to move to the new COVID-19 Protection Framework, “the traffic light system” tomorrow, on Friday 3 December. As I have mentioned before, this is a fast-moving environment and I appreciate everyone’s understanding on this.
As our top priority is to keep our staff and community safe and to position ourselves to be able to continue to deliver services to our community, we are implementing the usage of Vaccine Passes at a number of our community-facing facilities including pools, gyms, community hubs and community libraries, museums and community pop-up spaces.
This means staff, contractors, and volunteers who work at these facilities will need to be vaccinated. Children under the age of 12 years and 3 months will still be able to enter our facilities without a Vaccine Pass as they currently cannot receive the Covid vaccination. This vaccine mandate is a significant change for us and others who need to move in this direction, but not unexpected given the new traffic light system.

Where staff are not subject to the My Vaccine Pass requirement for their work, but need to go into any of our community-facing facilities they will be required to show their pass when entering the building. I recognise that this has specific implications for staff who have exercised their choice to be unvaccinated, and will reduce some services to our residents who have exercised a similar choice. All of my decisions are grounded in caring for staff and our community, ensuring they can be protected, as far as possible from the harm COVID-19 may bring. 

On 10 December, having completed all of the risk assessments for the remainder of council roles, and come to a view about the best way to protect the remainder of our workforce and workplaces, engagement with staff will get underway with a view to decision-making early in the New Year. 
Regarding Council Chambers vaccine passes are not currently required. The usual scanning in and other health and safety practices continue to apply. We are asking all of our other staff if they would like to volunteer their vaccination status to please do so. If you would like to volunteer your vaccination status you are welcome to do so. We have an online form that we can send to you via Elected Members. Completing this form provides consent for your vaccination status to be recorded in our Vaccination Register and this would be used in future to confirm your status wherever there may be requirements
.

We know many Councils have reached a similar conclusion to us around community facilities – including Porirua and Wellington City Council.  While some Councils have reached a different view, it is ultimately up to each Council to consider guidance and make the appropriate decision.  For me, first and foremost priority is the safety of our staff and the community, and our risk assessment process supports that.

Information about our decision is published on our website today along with FAQs. We are also issuing a press release and publicising this decision through our channels.

Three Waters Reforms – Engagement Strategy update

To give effect to Council’s recent decision regarding three waters engagement, we’re progressing a plan to engage with Lower Hutt residents and businesses on the Government’s proposed reforms.

Our approach is primarily to provide our community with quality, accurate, localised information. From there, residents will be directed to either make a submission directly to select committee (with supporting information on how that process works), or to complete a survey to inform Council’s submission to the same select committee.

It’s important that the messaging around this engagement is clear – this is a decision for Parliament, not Council. We can have a say via the select committee consultation, but we have no responsibility for any decisions regarding the reforms. We want to advocate for our city’s best interests in our submission, and make sure we’re fairly representing the views of our residents.

Timing of the engagement will depend on when the Bill is introduced to Parliament – this is expected to be before 16 December. We’re currently preparing content for the website and designing the survey so that we’re able to go live as soon as possible after the Bill enters the public domain. Consultation will likely remain open until the end of January, given it will begin just before the start of the holiday period, but this will be determined in large part by the select committee consultation timeline.

Consents

We are currently still receiving a very high number of resource consent applications, which is causing delays in our processing times. Application numbers are up to 30% higher compared to previous years and have built up over the past few months.

This unfortunately means that many applications are not being processed within the statutory timeframe. The number of decisions that are over the statutory timeframe in November will be worse than the October figures. We currently have around 50 resource consent applications that have not been allocated to a processing officer, because we don’t have anyone to process them. We have 2 planner vacancies in the team. We are prioritising the vetting of applicaitons to check they have the basic information in them, very few are in a state where we can reject them under the Resource Management Act.

What are we doing?

-       We are actively recruiting for qualified planners. Recruiting experienced staff is difficult though, due to a nationwide shortage of planners.

-       Existing staff are working additional hours where they can.

-       We check with planning consultancy companies on a weekly basis to see if they have additional capacity.

-       We are in a pilot for Business Process improvement in two areas of the resource consents procedure, to ensure we have the most efficient process.

-       We are being transparent around the fact that we are are of the issue, we have a plan, and we are doing our best.

We are doing our best to keep customer informed. When the applications are acknowledged, the applicant is told that there are processing delays. Over 90% of all resource consent applications are submitted by planning and surveying consultants – they were all informed some time ago of delays.  We will be getting some new communication up on our website next week and directly advising key customers to remind them of the delays. As a result of some miscommunication between consultants and site owners, I have drafted an email to go out to consultants to say that we will be cc’ing the owners into correspondence. The communication team is also working with the planning team on reactive Q & A in case we need it in the future.

 


Attachment 1

Dangerous, Affected and Insanitary Building Policy Hearing Subcommittee - 9 November 2021

 

 







                                                                                       1                                                  16 December 2021

Hutt City Council

25 November 2021

 

 

 

File: (21/2088)

 

 

 

 

Report no: HCC2021/5/292

 

Urban Plus Limited and Group - Annual Report for the year ended 30 June 2021

 

Purpose of Report

1.    To provide Council with the Annual Report for Urban Plus Group (UPL) for the year ended 30 June 2021.

Recommendations

That Council receives and notes the Annual Report for Urban Plus Group for the year ended 30 June 2021 attached as Appendix 1 to the report.

 

Background

2.    It is a requirement of the Local Government Act 2002 that a Council Controlled Organisation (CCO) deliver to its shareholders an annual report on the organisation’s operations.  This report is presented to Council for information.

3.    Pamela Bell (Board Chair) and Daniel Moriarty (Chief Executive) will be at the meeting to present the Annual Report 2020/21 and answer any questions.

Discussion

4.    The audited Annual Report is attached as Appendix 1 to this report.  The Annual Report details the results and achievements for the year.

5.    The Annual Report received an unmodified audit opinion from Audit New Zealand.

Impact of COVID-19

6.    The notable impact of the Covid-19 pandemic has been in regard to the UPL Group’s development projects which have experienced delays in materials getting to site, and a significant shortfall in resourcing in all areas of residential construction and management capabilities.

Climate Change Impact and Considerations

7.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

8.    There are no consultation requirements arising from this report.

Legal Considerations

9.    Due to audit resourcing constraints, the statutory deadline for completion of the Annual Report 2020/21 was amended by Parliament on 8 July 2021 from 30 September 2021 to 30 November 2021 for all Council Controlled Trading Organisations with 30 June balance dates.

Financial Considerations

10.  The audit was concluded on 30 November 2021 and an unmodified audit opinion issued.

Appendices

No.

Title

Page

1

UPL Parent & Group Annual Report - 30 June 2021

75

    

 

 

 

 

 

Author: Simon George

Senior Accountant

 

 

 

 

 

 

Reviewed By: Ben Wu

Financial Accounting Manager

 

 

 

Approved By: Jenny Livschitz

Group Chief Financial Officer

 


Attachment 1

UPL Parent & Group Annual Report - 30 June 2021

 

































                                                                                       1                                                  16 December 2021

Hutt City Council

08 December 2021

 

 

 

File: (21/2187)

 

 

 

 

Report no: HCC2021/5/299

 

Urban Plus Limited - Statement of Expectations 2022-2023

 

Purpose of Report

1.    To seek approval from Council for the 2022/23 Urban Plus Limited (UPL) Statement of Expectations.

Recommendations

That Council approves the 2022/23 Urban Plus Limited Statement of Expectations 2022-2023 attached as Appendix 1.

 

Background

2.    The Local Government Act 2002 allows for Council to issue a Statement of Expectations (previously Letter of Expectation) to its Council Controlled Organisations (CCOs).

3.    The Statement of Expectations (SOE) provides guidance on how CCOs should undertake their business. In response to the SOE, the CCO (and in this case UPL) will present a Statement of Intent which will be presented to Council for consideration and approval in March 2022.

Discussion

4.    The SOE for UPL sets out general messages and priorities which speak to ensuring (as much as possible) alignment and collaboration between Council and UPL as well as the promotion of Māori outcomes, financial accountability and climate change. There are also strategic priorities which were agreed by Council as a part of the 2021/22 UPL Statement of Expectation. These include:

a)    Providing for housing need

b)    Building more housing partnerships

c)    Building pathways to permanency

d)    Application of agreed environmental standards

e)    Achieving wider outcomes

f)     Delivering on Plan Change 43

5.    The SOE 2022-2023 is a further refinement of the priorities provided in the 2020/21 Letter of Expectation and have been developed with input from the UPL Chief Executive.

Climate Change Impact and Considerations

6.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

7.    The SOE 2022-2023 for UPL reflects Council’s commitment to addressing its impact on climate change and specifically seeks UPL to show environmental leadership by continuing to set higher standards for how we deliver sustainable, warm, safe, and dry homes.

Consultation

8.    There are no consultation requirements arising from this report.

Legal Considerations

9.    There are no legal considerations.

Financial Considerations

10.  There are no financial considerations.

Appendices

No.

Title

Page

1

Urban Plus Limited - Statement of Expectations

109

    

 

 

 

 

 

Author: Kara Puketapu-Dentice

Director Economy and Development

 

 

 

 

 

 

Approved By: Jo Miller

Chief Executive

 


Attachment 1

Urban Plus Limited - Statement of Expectations

 





                                                                                       1                                                  16 December 2021

Hutt City Council

30 November 2021

 

 

 

File: (21/2085)

 

 

 

 

Report no: HCC2021/5/293

 

Seaview Marina Limited - Annual Report for the year ended 30 June 2021

 

Purpose of Report

1.    To provide Council with the Annual Report for Seaview Marina Limited (SML) for the year ended 30 June 2021.

Recommendations

That Council receives and notes the Annual Report for Seaview Marina Limited for the year ended 30 June 2021 attached as Appendix 1 to the report.

 

Background

2.    It is a requirement of the Local Government Act 2002 that a Council Controlled Organisation (CCO) deliver to its shareholders an annual report on the organisation’s operations. This report is presented to Council for information.

3.    Mr Peter Steel (Chairman) and Mr Tim Lidgard (Chief Executive) will be at the meeting to present the Annual Report and answer any questions.

Discussion

4.    The audited Annual Report 2020/21 is attached as Appendix 1 to this report. The Annual Report details the results and achievements for the year.

5.    The Annual Report received an unmodified audit opinion from Audit New Zealand.

Impact of Covid-19

6.    Covid-19 and the lockdown at alert level 3 post balance date have had no real impact on Seaview Marina Limited’s financial results for 2020/21 financial year, including its performance measures.  

Climate change Impact and Considerations

7.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

8.    There are no consultation requirements arising as a result of this report.

Legal Considerations

9.    Due to audit resourcing challenges, the statutory deadline for completion of the Annual Report 2020/21 was amended by Parliament on 8 July 2021 from 30 September 2021 to 30 November 2021 for all Council Controlled Trading Organisations with 30 June 2021 balance dates.

Financial Considerations

10.  The audit was concluded on 30 November 2021 and an unmodified audit opinion issued.

Appendices

No.

Title

Page

1

Seaview Marina Limited Annual Report Year Ended 30 June 2021

115

    

 

 

 

 

 

Author: Sharon Page

Senior Management Accountant

 

 

 

 

 

 

Reviewed By: Ben Wu

Financial Accounting Manager

 

 

 

Approved By: Jenny Livschitz

Group Chief Financial Officer

 


Attachment 1

Seaview Marina Limited Annual Report Year Ended 30 June 2021

 






































                                                                                       1                                                  16 December 2021

Hutt City Council

01 December 2021

 

 

 

File: (21/2084)

 

 

 

 

Report no: HCC2021/5/294

 

Hutt City Community Facilities Trust - Annual Report for the year ended 30 June 2021

 

Purpose of Report

1.    To provide Council with the Annual Report for the Hutt Community Facilities Trust (CFT) for the year ended 30 June 2021.

Recommendations

That Council receives and notes the Annual Report for the Hutt City Community Facilities Trust for the year ended 30 June 2021 attached as Appendix 1 to the report.

 

Background

2.    It is a requirement of the Local Government Act 2002 that a Council Controlled Organisation (CCO) deliver to its shareholders an annual report on the organisation’s operations. This report is presented to Council for information.

3.    Mr John Strahl (Chairman) will be at the meeting to present the Annual Report and answer any questions.

Discussion

4.    The audited Annual Report 2020/21 is attached as Appendix 1 to this report. The Annual Report details the results and achievements for the year.

5.    The Annual Report received an unmodified audit opinion from Audit New Zealand.

6.    This is CFT’s final Annual Report as Council decided to disestablish CFT effective from 30 June 2021.

Impact of Covid-19

7.    Covid-19 and the lockdown at alert level 3 post balance date have had no real impact on CFT’s financial results for 2020/21 financial year, including its performance measures.  

Climate Change Impact and Considerations

8.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

9.    There are no consultation requirements arising as a result of this report.

Legal Considerations

10.  Due to audit resourcing constraints, the statutory deadline for completion of the Annual Report 2020/21 was amended by Parliament on 8 July from 30 September 2021 to 30 November 2021 for all Council Controlled Trading Organisations with 30 June balance dates.

Financial Considerations

11.  The audit was concluded on 30 November 2021 and an unmodified audit opinion issued.

Appendices

No.

Title

Page

1

Hutt City Community Facilities Trust Annual Report Year Ended 30 June 2021

154

    

 

 

 

 

 

Author: Sharon Page

Senior Management Accountant

 

 

 

 

 

 

Reviewed By: Ben Wu

Financial Accounting Manager

 

 

 

Approved By: Jenny Livschitz

Group Chief Financial Officer

 


Attachment 1

Hutt City Community Facilities Trust Annual Report Year Ended 30 June 2021

 

































                                                                                       1                                                  16 December 2021

Hutt City Council

03 December 2021

 

 

 

File: (21/2164)

 

 

 

 

Report no: HCC2021/5/28

 

Submission on Economic Regulation for Three Waters

 

 

 

 

1.    The purpose of this report is to endorse the contents of a joint submission from Councils in the Wellington region on economic regulation and consumer protection as part of the government’s wider three waters reforms.

 

Recommendation

That Council:

 

(1)   agrees to jointly submit with other Councils in the Wellington region on the design of economic regulation and consumer protection in response to the Ministry of Business, Innovation and Employment consultation document, and

 

(2)   endorses the contents of the draft submission attached as Appendix 1 to the report.

 

 

2.       Government is considering regulatory safeguards to ensure that consumers and communities receive efficient and affordable three waters services that meet their needs under the new delivery model. Key areas for consideration include:

 

a.    Economic regulation to help consumers with problems that can occur when businesses have a lot of market power. This could involve requiring businesses to disclose certain information, directly regulating the price and quality of services, and setting a strong efficiency challenge for regulated businesses.

 

b.    Consumer protection, to incorporate the voices of consumers and communities throughout the design of the three waters regulatory system, to ensure it is responsive and accountable. This could involve requiring businesses to meet minimum service levels, providing protections for vulnerable consumers, or establishing a consumer disputes resolution scheme.

 

3.      The Ministry of Business, Innovation and Employment (MBIE) is currently consulting on how these regulatory safeguards for the new three waters system should be designed.

 

4.      Attached as Appendix 1 is a draft submission, which has been developed with input from Council, Wellington Water Limited and external experts in response to the MBIE discussion document.  Submissions close 20 December 2021.

 

5.    The intent is that this be a joint submission by all nine Wellington Councils, noting that each Council may choose to make its own submission (or not submit).

 

6.    The submission essentially supports the need for these regulatory safeguards as part of the wider three waters reforms and to ensure that they are fully integrated and aligned with the design and policy decisions of the reforms.

 

 

Appendices

No.

Title

Page

1

Economic Regulation Submission

188

    

 

Author: Bruce Hodgins

Strategic Advisor

 

Author: Jenny Livschitz

Group Chief Financial Officer

 

Reviewed By: Helen Oram

Director Environment and Sustainability

 

 

Approved By: Jo Miller

Chief Executive

 

 


Attachment 1

Economic Regulation Submission

 























                                                                                       1                                                  16 December 2021

Hutt City Council

08 December 2021

 

 

 

File: (21/2186)

 

 

 

 

Report no: HCC2021/5/300

 

Aoteroa Collective for Public Transport Equity - Free Fares campaign

 

Purpose of Report

1.   This report seeks Council’s decision on whether to become a member of the Aotearoa Collective for Public Transport Equity (the Collective) and support its ‘Free Fares’ campaign.

Recommendations

That Council:

(1)   notes the Aotearoa Collective for Public Transport Equity’s request for Council to support the Free Fares campaign which advocates to central government to fund free public transport for the following groups (attached as Appendix 1 to the report):

(a)     Tertiary students;

(b)     Community Services Card holders; and

(c)     Under 25-year-olds.

(2)   notes no membership fee is required to become a member of the Aotearoa Collective for Public Transport Equity;

(3)   considers becoming a member of the Aotearoa Collective for Public Transport Equity;

(4)   considers supporting and adding the name of Hutt City Council to the ‘Free Fares’ campaign being co-ordinated by the Aotearoa Collective for Public Transport Equity; and

(5)    notes that supporting this campaign does not require any ongoing commitment or action by Council.

 

Background

2.    The Aotearoa Collective for Public Transport Equity (the Collective) is a coalition of community organisations throughout Aotearoa, joining together to advocate for more equitable public transport across New Zealand. The Collective is now asking for councils across the country to join their Free Fares campaign.

3.    The following councils have resolved to become a member of the Collective and support the Free Fares campaign:

a)    Porirua City Council

b)    Dunedin City Council

c)    Wellington City Council

d)    Horizons (Manawatu – Wanganui) Regional Council

e)    Porirua City Council

f)     Kāpiti Coast District Council

g)    Christchurch City Council.

4.    The Free Fares campaign is asking central government to fund free fares for public transport users, starting with tertiary students, Community Services Card holders, and under 25-year-olds. The Collective believes that these groups are the right place to start, because they represent a large portion of public transport users who rely on the service the most but are also the least likely to be able to afford the cost of public transport.

Discussion

Greater Wellington Regional Council (GWRC) supports the Government considering free fares

5.    In its submission to the Government’s proposed Emissions Reduction Plan, GWRC urged government to consider a range of funding support for public transport, including “free and discounted fares on public transport (such as the Aotearoa Collective’s proposal), to achieve objectives of mode shift, higher public transport patronage, transport equity and reduced carbon emissions.”

6.    GWRC is conducting its own analysis of the costs and benefits of free fares, including any potential unintended consequences. Early indications are that it is possible free fares could enable cannibalisation of active modes of travel.

Options

7.       Council has been asked to become a member of the Collective and support the ‘Free Fares’ campaign. Supporting this campaign does not require any ongoing commitment or action by Council.

8.       The campaign does not advocate for free fares for disabled people, which may be a consideration for this Council should it choose to become a member and support the campaign.

Climate Change Impact and Considerations

9.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

10.  21 per cent of New Zealand’s greenhouse gas emissions come from transport – 70 per cent of these are from cars, SUVs, utes, vans, and light trucks. In Lower Hutt 56 per cent of greenhouse gas emissions come from transport. Free fares may help encourage people to shift transport modes and increase use of public transport, which produces far less emissions per kilometre than private cars.

Consultation

11.  GWRC officers were consulted in the development of this report.

Legal Considerations

12.  There are no legal implications in this report.

Financial Considerations

13.  There are no financial implications in this report.

Appendices

No.

Title

Page

1

Appendix 1 Aotearoa Collective for Public Transport Equity’s request for HCC to support its ‘Free Fares’ campaign

213

    

 

 

 

 

 

Author: Cam Meads

Head of Mayor's Office

 

 

 

 

 

 

Reviewed By: Jon Kingsbury

Head of Transport

 

 

 

Approved By: Campbell Barry

Mayor

 


Attachment 1

Appendix 1 Aotearoa Collective for Public Transport Equity’s request for HCC to support its ‘Free Fares’ campaign

 



                                                                                       1                                                  16 December 2021

Hutt City Council

24 November 2021

 

 

 

File: (21/2072)

 

 

 

 

Report no: HCC2021/5/296

 

Delegations Register

 

Purpose of Report

1.    To seek approval of the updated version of the Hutt City Council Delegations Register.

Recommendations

That Council approves the Delegations Register attached as Appendix 1 to the report.

 

Background

2.    The Delegations Register sets out the delegations of Council’s powers and duties from Council to the Chief Executive and then from the Chief Executive to officers. 

3.    The Local Government Act 2002 explicitly recognises that delegations can be made for the purposes of efficiency and effectiveness in the conduct of Council’s business.  The delegation of certain powers and duties of Council allows officers to make day to day operational decisions on Council’s behalf.

4.    Part 1 of the Delegations Register sets out the delegations from Council to the Chief Executive.  This is what Council is approving.

5.    Part 2 sets out the delegations from the Chief Executive to other officers.  This is included for reference only as these are delegations that the Chief Executive makes and can amend at any time.  These have to be amended more frequently than the delegations in Part 1 to adapt to changing roles and responsibilities.

6.    With the recent changes to Council structure a review of the delegations register was carried out.  The recommended changes stem from this.     

Discussion

7.    The Delegations Register needs to be amended to allow for recent changes, including:

a.    Title changes where Council/Legislation limits the Chief Executive’s ability to sub delegate powers, and

b.    Adding legislation to the register including:

i.     Family Violence Act 2018

ii.    Hazardous Substances and New Organisms Act 1996

iii.   Health and Safety at Work Act 2015

iv.   Privacy Act 2020

v.    Unit Titles Act 2010

8.    Proposed changes are marked in red in the register attached as Appendix A.

Options

9.    The changes proposed are necessary as the current references are now outdated.

Appendices

No.

Title

Page

1

Delegations Register

217

    

 

 

 

 

 

Author: Dominic Scott-Jones

Solicitor

 

 

 

 

 

 

Reviewed By: Bradley Cato

Chief Legal Officer

 

 

 

Approved By: Jo Miller

Chief Executive

 


Attachment 1

Delegations Register

 










































                                                                                       1                                                  16 December 2021

Hutt City Council

05 November 2021

 

 

 

File: (21/1884)

 

 

 

 

Report no: HCC2021/5/27

 

Schedule of Meetings for 2022

 

 

 

 

Purpose of Report

1.    The purpose of this report is to seek adoption of a schedule of meetings for 2022, as provided for in the Local Government Act 2002.

 

Recommendations

That Council:

(1)   adopts the schedule of meetings for 2022 attached as Appendix 1 to the report, subject to approval by the community boards in respect of their meeting dates;

(2)   agrees that the venue for meetings of Council, its committees and subcommittees is the Hutt City Council Chambers, 30 Laings Road, Lower Hutt;

(3)   agrees to a commencement time of 2pm for Council, committee and subcommittee meetings; and

(4)   delegates authority to the Chief Executive in consultation with the Mayor or committee/subcommittee Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.

For the reason that the Local Government Act 2002 requires that a local authority must hold the meetings that are necessary for the good government of its district, at the times and places that it appoints.

 

Background

2.    The Local Government Act 2002 (LGA) requires that a local authority must hold the meetings that are necessary for the good government of its district, at the times and places that it appoints.

3.    The LGA requires that notice be given in writing to each member of the time and place of a meeting, not less than 14 days before the meeting or, if the local authority has adopted a schedule of meetings, not less than 14 days before the first meeting on the schedule.

4.    The meeting schedule also takes account of the local body elections to be held on Saturday, 8 October 2022.  Meetings following the election have not been included because of decisions that need to be taken on the committee structure.

5.    At its meeting held on 8 December 2020 Council adopted the interim schedule of meetings for 2022.

Discussion

6.    The meeting schedule for 2022 (attached as Appendix 1) has been amended to include minor changes to Council’s meeting dates and additional dates for external meetings.

7.    The proposed meeting schedule continues to be based on an eight-weekly meeting cycle, modified as necessary to accommodate statutory holidays, covering:

a.  Week 1 – Finalising the list of items on work programmes that will be reported during the upcoming meeting cycle;

b.  Week 2 – Order paper preparation for Week 3 meetings.

c.  Weeks 3 to 5 – Meetings and order paper preparation for the following week’s meetings.

d.  Week 6 – Meetings.

e.  Week 7 – Order paper preparation for Council meeting.

f.   Week 8 – Council meeting.

8.    In situations where additional meetings of Council and its committees and subcommittees are required, these would be treated as additional ordinary meetings where 14 days notice can be provided to members or as extraordinary meeting where a lesser period of notice is provided.

9.    The meeting schedule has been prepared based on the committee structure that was adopted by Council on 8 December 2020. 

10.  The draft schedule attached includes the joint meetings with other authorities and other external meetings.

11.  Council determines the commencement times and venues for meetings of Council and its committees and subcommittees.

12.  Circumstances may change, requiring the alteration of a date, time or venue of a meeting, or cancellation of a meeting.  It is recommended that Council delegates authority to the Chief Executive in consultation with the Mayor or committee/subcommittee Chair to make any required changes.

13.  The amendment schedule for 2022 includes:

a.       additional dates for meetings of the District Plan Review Subcommittee that will be required throughout 2022.

b.       additional dates for meetings of the Community Funding Panels for the first half of the 2022 year.

c.       dates for meetings of the Hutt Valley Services Committee.

d.      dates for meetings of the Wellington Water Committee.

e.       a revised meeting date of the March 2022 meeting of Council in order to avoid a clash with the Wellington Regional Leadership Committee.

f.       a revised meeting date of the April and September 2022 meetings of Policy, Finance and Strategy Committee in order to avoid a clash with Greater Wellington Regional Council meeting dates.

g.       revised dates in February and March 2022 related to the Annual Plan process.

h.      a revised date in February and a deleted date in July 2022 for meetings of the Chief Executive’s Employment Subcommittee.  The July meeting was not required in 2021.

i.        a switch of meeting dates between the Traffic Subcommittee and Audit and Risk Subcommittee.  This allows for additional report writing time for officers between the Audit and Risk Subcommittee and Policy, Finance and Strategy Committee.

j.        a revised meeting date of the September 2022 meeting of the Audit and Risk Subcommittee in order to avoid a clash with the Independent Chair prior commitment.

14.  Dates of the Civic Honours/Volunteer Awards ceremony and Mayor of Lower Hutt’s Manukura Awards for Outstanding Service in the Community (previously the Scholastic Ceremony) in 2022, will be advised separately when available.

15.  The meeting schedule has been provided to the Hutt Valley District Health Board in order to avoid any clashes with its meetings.

Option

16.  Council has the option of adopting the 2022 meeting schedule attached or requesting changes to the schedule.

Climate Change Impact and Considerations

17.  Climate change considerations are not considered relevant to consideration of this matter, which addresses an administrative requirement.

Consultation

18.  No consultation is required in respect of the matters addressed in this report.

19.  Community boards will adopt their own meeting dates, times and venues.  Proposed dates for community board meetings are included on the attached schedule to ensure that matters of interest to community boards can be referred for the Boards’ input prior to consideration by Council’s committees and subcommittees.

Legal Considerations

20.  The LGA makes provision for local authorities to adopt a schedule of meetings, and for notification of the schedule, or of any amendment to the schedule, to constitute notification to members of the meetings to be held.

21.  Council, committee, subcommittee, community board and community funding panel meetings will be publicly notified in accordance with the Local Government Official Information and Meetings Act 1987.

Financial Considerations

22.  There are no financial considerations arising from this report.

 

Appendices

No.

Title

Page

1

Schedule of Meetings for 2022

262

    

 

 

 

 

 

 

 

Author: Kate Glanville

Senior Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kathryn Stannard

Head of Democratic Services

 

 

 

Approved By: Matt Boggs

Director, Strategy and Engagement

 

 

 

 


Attachment 1

Schedule of Meetings for 2022

 



                                                                       1                                               5 October 2021

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 5 October 2021 commencing at 2.00pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr G Barratt

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne (from 2.03pm)

Cr A Mitchell

 

Cr N Shaw

 

 

APOLOGIES:                  Apologies were received from Cr S Rasheed and
Cr L Sutton

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms H Oram, Director Environment and Sustainability (part meeting)

Ms W Moore, Acting Director, Strategy and Engagement (part meeting)

Mr G Craig, Head of Business and Economy (part meeting)

Ms A Dowdle, Senior Communications Advisor

Ms K Stannard, Head of Democratic Services (part meeting)

Ms K Glanville, Senior Democracy Advisor

Ms T Lealofi, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

16.     OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

17.     APOLOGIES

Resolved:      (Mayor Barry/Cr Edwards)                            Minute No. C 21401

"That the apologies received from Cr Rasheed and Cr Sutton be accepted and leave of absence be granted."

 

Cr Milne joined the meeting at 2.03pm.

18.

Declaration from New Elected Member

Councillor G Barratt made her statutory declaration required by Clause 14, Schedule 7 of the Local Government Act 2002, which was witnessed by Mayor Barry.

19.     PUBLIC COMMENT

There was no public comment.

 

20.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 20-21 to the minutes.

 

21.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 22-23 to the minutes.

The Chief Executive acknowledged Mr Marcus Sherwood, Head of Parks and Recreation for his 30 years of service to Council.

 

22.     CONFLICT OF INTEREST DECLARATIONS

          Cr Dyer declared a conflict of interest in relation to Item 8c, 5) and took no part in discussion or voting on the matter.

23.     Committee Minutes with Recommended Items

e)      Komiti Iti Ara Waka | Traffic Subcommittee

 

7 September 2021

 

 

Resolved:       (Cr Dyer/Cr Brown)                                        Minute No. C 21402

“That the minutes of the meeting held on 7 September 2021 be adopted with the exception of items 4(a) to 4(e).”

 

 


 

Recommended Items

Item 4a)

Traffic Resolutions - Proposed Changes to Route 160 (Homedale to Hutt Central) Bus Stop Configuration (21/1330)

 

Cr Briggs advised that he and Cr Dyer had met with officers from Metlink to discuss the matter of bus shelters. He said there would be a briefing for members to gain a better understanding of the process for requesting and obtaining bus shelters across the network.

Cr Dyer said that Route 160 was the first bus route to be reviewed and an overall review of all bus routes would be undertaken.

 

Resolved:     (Cr Dyer/Cr Mitchell)                        Minute No. C 21403

 

“That Council:

 

(1)   notes and receives the information;

(2)   approves the proposed changes attached as Appendix A to Report No. TSC2021/4/211;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution;

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed; and

(5)   requests officers to formally engage with Greater Wellington Regional Council around increasing the number of bus shelters on route 160.”

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

Item 4b)

Traffic Resolution - Cuba Street, Petone - P15 & P120 Parking Restrictions (21/1328)

 

Resolved:     (Cr Dyer/Cr Mitchell)                       Minute No. C 21404

“That Council:

(1)   notes and receives the information;

(2)   approves the installation of a P15, (8am – 6pm Monday to Friday (excluding Public Holidays)), time limited parking restriction as shown on the plan attached as Appendix 1 to Report No. TSC2021/4/187;

(3)   approves the installation of a P120, (8am – 6pm Monday to Friday (excluding Public Holidays)), time limited parking restriction as shown on the plan attached as Appendix 1 to Report No. TSC2021/4/187;

(4)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(5)   notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve serviceability for the surrounding area, and is supported by Council’s current Parking Policy.

 

Item 4c)

Traffic Resolution - Taine Street (Slip Lane),Taita - No Parking (Except Emergency Vehicles) (21/1341)

 

Resolved:   (Cr Dyer/Cr Mitchell)                        Minute No. C 21405

“That Council:

 

(1)   receives and notes the information;

(2)   approves the No Parking – Except Emergency Vehicles – At All Times restriction within the Taine Street (Slip Lane), Taita, attached as Appendix 1 to the Report No. TSC2021/4/188;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

 

Item 4d)

Traffic Resolution - Raroa Road, Hutt Central - No Stopping (At All Times) (21/1320)

 

Resolved:      (Cr Dyer/Cr Mitchell)                    Minute No. C 21406

“That Council:

 

(1)   notes and receives the report;

(2)   approves the installation of a No Stopping – At All Times restriction on a five metre section of Raroa Road, as shown on the plan attached as Appendix 1 to Report No. TSC2021/4/185;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution (one metered parking space); and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

 

Item 4e)

Traffic Resolution - High Street, Hutt Central - No Stopping (At All Times) (21/1325)

 

Resolved:     (Cr Dyer/Cr Mitchell)                     Minute No. C 21407

“That Council:

 

(1)   receives and notes the information;

(2)   approves the No Stopping – At All Times restriction on High Street, Central Hutt attached as Appendix 1 to Report No. TSC2021/4/186;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions will improve the operational efficiency of our local emergency service, and are supported by current Hutt City Council Policies.

 


 

f)       Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

 

14 September 2021

 

 

Resolved:        (Cr Edwards/Cr  Shaw)                                 Minute No. C 21408

“That the minutes of the meeting held on 14 September 2021 be adopted with the exception of items 4(a) to 4(c).”

 

 

Recommended Items

Item 4a)

Land Sale Proposal - 2 Miromiro Road (21/1215)

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)    Minute No. C 21409

“That Council:

(1)     agrees to proceed with the sale of land to resolve the encroachment which is an approximately 58m2 section of land on Part Section 73 Normandale Settlement CT WN492/165 attached as Appendix 1 to Report No. PFSC2021/4/196;

(2)     agrees that the sale of land be on the basis of half of the valuation of $8,685 in view of the fact the earlier transaction history cannot be verified; and

(3)     agrees that the costs associated with the land sale (surveying, legal and any other distributions) will be met by Mr and Mrs Hardy.”

 

Item 4b)

Budget Update 2021/22 (21/1271)

 

Resolved:   (Cr Edwards/Cr Mitchell)                   Minute No. C 21410

“That Council:

(1)   notes the year-end carryovers of projects due to timing changes; and

(2)   agrees to amend the operating and capital budgets for 2021/22:

Table 1 : Summary of proposed budget changes for carryovers

 

$000

Previously approved carryovers

New carryovers proposed

Total carryovers proposed

NZTA subsidy revenue

673

Increase

97

Reduction

576

Increase

Opex

3,956

Increase

1,992

Increase

5,948

Increase

Capex

14,369

Increase

4,652

Increase

19,021

Increase

 

       due to the new carryovers that have been identified as attached as Appendix 1 to Report No. PFSC2021/4/197.”

 

Item 4c)

Financial Assistance - Knowing Your Pipes (21/1275)

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)     Minute No. C 21411

“That Council:

(1)     agrees not to proceed with the Voluntary Targeted Rating Scheme and rates postponement scheme as consulted on in the Draft Long Term Plan 2021-2031 process;

(2)     agrees to offer assistance on an individual contractual basis, as noted in option three contained in Report PFSC2021/4/198; and

(3)     agrees in principle that officers progress work with other councils to engage with the Ministry of Business and Innovation and seek an exemption for the Voluntary Targeted Rating Scheme from the Credit Contracts and Consumer Finance Act 2003. “

 


 

g)      Komiti Hapori | Communities Committee

 

15 September 2021

 

 

Resolved:  (Deputy Mayor Lewis/Cr Brown)                        Minute No. C 21412

“That the minutes of the meeting held on 15 September 2021 be adopted with the exception of item 5.”

 

 

Recommended Item

Item 5)

Electricity Corporation of New Zealand Ltd (ECNZ) Track Easement (21/1280)

 

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

 

Resolved:   (Deputy Mayor Lewis/Cr Shaw)       Minute No. C 21413

“That Council:

(1)     notes that the owners of 158 and 164 Upper Fitzherbert Road have proposed that Council pay for their subdivision and easement application costs and in return, Council acquires rights over an approximately 2.2km length of track;

(2)     notes that the proposal is currently unbudgeted in the Long Term Plan;

(3)     notes that the proposal is consistent with the intended use of Reserves Financial Contributions;

(4)     notes that the funding for the easement and associated costs estimated at $170k will come out of Reserve Financial Contributions; and

(5)     agrees to proceed with the proposal to obtain rights via easement over a 2.2km length of Electricity Corporation of New Zealand Limited and Wainui Centre track.”

For the reason to progress with resolving a portion of the track encroachments identified in Appendix 1 attached to Report No. CCCCC2021/4/208.

 

 


 

h)      Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

 

23 September 2021

 

 

Resolved: (Cr Briggs/Cr Mitchell)                                            Minute No. C 21414

“That the minutes of the meeting held on 23 September 2021 be adopted with the exception of items 5(a) and 5(b).”

 

 

Recommended Items

Item 5a)

Cities race to zero (21/1433)

 

Resolved: (Cr Briggs/Cr Brown)                          Minute No. C 21415

“That Council:

(1)   agrees to join the ‘Cities Race to Zero’ climate initiative;

(2)   reconfirms its commitment to keep global warming to below 1.5 degrees;

(3)   reconfirms its commitment to reach net-zero emissions by no later than 2050, preferably sooner;

(4)   pledges to set a target of halving city-wide emissions by 2030 as part of the work to develop a city-wide roadmap;

(5)   pledges to continue to work with the Lower Hutt community on a city-wide roadmap in order to plan and begin implementing inclusive and equitable climate action by 2022;

(6)   commits to reporting to the Komiti Kaupapa Taiao | Climate Change and Sustainability Committee on progress annually; and

(7)   invites our partners, businesses and residents to join Council in recognising the global climate challenge and help us deliver on science-based actions to overcome it.”

 

Item 5b)

Eligibility to receive Council's kerbside service, and landfill fee policy for charities (21/1430)

 

Resolved:   (Cr Briggs/Cr Edwards)                      Minute No. C 21416

“That Council:

(1)   notes that Council’s kerbside collection service is currently limited to residential and rural properties;

(2)   agrees to make Council’s kerbside collection service (rubbish, recycling and green waste) available on an opt-in basis to four other rating categories: CE – Community Education, and CF1-CF3 – Community Facilities – outlined in Appendix 1 attached to Report No. CCASC2021/4/217;

(3)   agrees that this service extension is limited to Council’s standard service offerings for bin sizes, and does not extend to providing a customised service to cater for commercial-type waste volumes;

(4)   agrees to offer free kerbside recycling to the seven Marae based in Lower Hutt;

(5)   notes that for a number of years, Council has provided an exemption to charities regarding landfill fees, for the first 25 tonnes of waste disposed, but no formal policy exists;

(6)   agrees to change the approach and to establish a policy as follows:

a.     charities continue to be exempt from any fees in relation to clean green waste loads, up to 25 tonnes per year;

b.     charities receive a heavily discounted fee for any rubbish or mixed loads, from 1 July 2022, with the fee equivalent to the NZ Government’s waste levy for any given year, up to 25 tonnes per year (for 2022/23, the discounted fee for charities would be set at $30/t);

c.     charities continue to pay normal landfill fees for any waste above 25 tonnes per year;

d.    eligibility is limited to charities based in, or operating, within the Hutt Valley only; and

e.     Council could offer free waste audits and advice for charities based in Lower Hutt, with a view to identifying waste minimisation and cost savings opportunities; and

(7)   agrees to review this new policy 12 months after it takes effect.”

 

 

 

 


 

24.     Miscellaneous

j)

Updated Wellington Regional Leadership Committee Agreement and Terms of Reference (21/1523)

Report No. HCC2021/4/232 by the Head of Business and Economy

 

Resolved:     (Mayor Barry/Cr Dyer)                                    Minute No. C 21417

“That Council:

(1)     notes that on 24 March 2021 Council approved the Wellington Regional Leadership Committee Joint Committee Agreement (the Agreement) and the Council’s entry into it and appointed and established the Wellington Regional Leadership Committee (WRLC) as a joint committee under clause 30(1)(b) of Schedule 7 of the Local Government Act 2002 on the terms set out in the Agreement;

(2)     notes that since the Agreement was approved by each of the ten council partners to the WRLC there have been some changes in circumstance and direction that require a change to the Agreement;

(3)     notes that at its meeting of 1 July 2021, the WRLC agreed to a series of changes to the Agreement;

(4)     notes that, under the Local Government Act 2002, each council that is a party to the Agreement must approve the updated Agreement; and

(5)     approves the updated Wellington Regional Leadership Joint Committee Agreement dated July 2021, attached to Report No. HCC2021/4/232.”

To provide for the efficient and effective operation of the Wellington Regional Leadership Committee so that members can work together on the Wellington Regional Growth Framework, Regional economic development, and Regional economic recovery.

 

k)

Appointment to Committees/Subcommittees and Central Community Funding Panel (21/1467)

Report No. HCC2021/4/229 by the Head of Democratic Services

 

Resolved: (Mayor Barry/Cr Dyer)                                          Minute No. C 21418

“That Council:

(1)     receives and notes the report;

(2)     appoints Cr Glenda Barratt as a member to the Policy, Finance and Strategy Committee, Communities Committee, Long Term Plan/Annual Plan Subcommittee, Infrastructure and Regulatory Committee and Traffic Subcommittee; and

(3)     appoints Cr Glenda Barratt to the Central Community Funding Panel as the Central Ward Councillor.”

    

25.     Minutes

Resolved: (Mayor Barry/Cr Hislop)                                            Minute No. C 21419

“That the minutes of the meeting of the Te Kaunihera O Te Awa Kairangi | Hutt City Council held on Tuesday, 10 August 2021, be confirmed as a true and correct record.”

 

Mayor Barry stated that officers had advised him of an administrative matter relating to Minute No. C 21401.  He advised parts (12) and (13) should be deleted from the resolution because Council gave no further information or guidance or feedback to government at the meeting.

Resolved:    (Mayor Barry/Cr Briggs)                                          Minute No. C 21420

“That the minutes of the meeting of the Te Kaunihera O Te Awa Kairangi |Hutt City Council held on Wednesday, 8 September 2021, be confirmed as a true and correct record, subject to parts (12) and (13) being deleted from Minute No. C 21401 and parts (14), (15) and (16) being re-numbered.”

  

26.     Committee Minutes without Recommended Items

g)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

 

9 September 2021

 

 

Resolved:     (Mayor Barry/Cr Mitchell)                                 Minute No. C 21421

“That the minutes of the meeting held on 9 September 2021 be adopted.”

 


 

h)      Komiti Hanganga | Infrastructure and Regulatory Committee

 

21 September 2021

 

 

Resolved:       (Cr Hislop/Cr Mitchell)                                   Minute No. C 21422

“That the minutes of the meeting held on 21 September 2021 be adopted.”

 

 

27.

Sealing Authority (21/1150)

Report No. HCC2021/3/29 by the Legal Co-ordinator

 

Resolved:           (Mayor Barry/Cr Briggs)                            Minute No. C 21423

That Council:

(1)  approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report;

(2)  approves the deeds executed under Power of Attorney set out in Schedule 2, contained in this report; and

(3)  approves the warrants set out in Schedule 3 of the report.

 

SCHEDULE 1 - General Sealing Authority

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)   91 Whites Line East
QHBC Limited and Hutt City Council  DOC/21/92487

b)   80-102 Meremere Street, Wainuiomata
Yus Homes NZ Limited and Hutt City Council DOC/21/91141

c)   27 Faulke Avenue, Wainuiomata, Wainuiomata
RHB Entertainment Limited and Hutt City Council  DOC/21/90128

d)   97 Whites Line East
Williams Corporation Trading 6 Limited DOC/21/86215

e)   130 Richmond Street, Petone
Imperial Alliance Limited DOC/21/84067

f)    338 & 340 Oxford Terrace, Lower Hutt
Oxford Terrace Developments Limited DOC/21/84064

g)   1115 High Street, Lower Hutt
MF Developments Limited DOC/21/81781

h)   Mitchell Park (Land adjacent to Witako Street), Lower Hutt
Hutt City Council and Lower Hutt Health Limited  DOC/21/93950

i)    63 Gordon Street, Lower Hutt
Scott Rowan Marriner and Wendy Anne Marriner  DOC/21/81745

j)    2 Viewmont Drive, Lower Hutt
Mark William, Campbell Davidge, Anna Frances Davidge, Liam Michael O’Keeffe, Alison Jill Bullick and Hutt City Council  DOC/21/81717

k)   29 Compton Crescent, Lower Hutt
Yus Development NZ Limited and Hutt City Council  DOC/21/65453

l)    7 Moores Valley Road
RSMG Investments Limited DOC/21/65454

m)  177 High Street, Lower Hutt
Ian Bracken Cassels, Patricia Caitlin Taylor and Harkness & Peterson Trustees Ltd and Hutt City Council  DOC/21/79514

n)   227 Major Drive, Kelson, Lower Hutt
Matthew Richard Jonassen & Laura Lee Sarten and Hutt City Council  DOC/21/97045

o)   221-223 Naenae Road, Lower Hutt
NG Douglas Holdings Limited and Hutt City Council  DOC/21/97062

p)   5 Norfolk St, Wainuiomata
Nemausus Limited and Hutt City Council  DOC/21/97101

q)   15 Westminster Road, Wainuiomata
The Smith Corporation Limited and Hutt City Council  DOC/21/97841

r)   109 Waiwhetu Rd, Waterloo
Pharaoh Investments Limited and Hutt City Council
Anish John and Ansu Babu & Susan Rata Eastwood and Hutt City Council
Maurice John Scrimgeour and Diana Maree Scrimgeour & Ronald Shaab and Mary Ann Shaab and Hutt City Council
Andrew William Chin, Kimberly Sacha Chin and Jeffery Tong and Hutt City Council  DOC/21/98268

s)   29-31 Waiwhetu Road, Lower Hutt
Williams Corporation Trading 10 Limited and Hutt City Council  DOC/21/104167

Building Line Restriction Removal

a)   356 – 362 George Street, Stokes Valley, Lower Hutt  DOC/21/93968

b)   2 Cheviot Road, Eastbourne  DOC/21/101454

Contract for Sale of Tennis Court land at Mitchel Park

a)   Hutt City Council and Lower Hutt Health Limited DOC/21/93974

 

SCHEDULE 2

 

DEEDS

 

Documents for wind up of the Hutt City Community Facilities Trust

 

a)   Hutt City Council and Hutt City Community Facilities Trust
Deed for wind up  DOC/21/86094

b)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Fraser Park  DOC/21/105090

c)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Naenae Bowls Club DOC/21/105091

d)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Koraunui Hub  DOC/21/105092

e)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Walter Nash Centre   DOC/21/105093

 

SCHEDULE 3

 

WARRANTS

 

Michelle Freeman – HCC WARRANT-20-71

1. Dog Control Act 1996

Authorised person pursuant to s11

Kevin James Jeffries - HCC WARRANT-20-75

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Anthony Francis Valentic- HCC WARRANT-20-76

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Ashley Upjohn-Ngaia - HCC WARRANT-20-77

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Menash Kumar - HCC WARRANT-20-78

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Garry Hastings - HCC WARRANT-20-79

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Kiran Jadhav - HCC WARRANT-20-80

1. Local Government Act 2002

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Charles Fernandaz - HCC WARRANT-20-81

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Rajat Sharma ­- HCC WARRANT-20-82

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Erin Howard - HCC WARRANT-20-83

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Jamie Stevens - HCC WARRANT-20-84

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Kerri June Foote - HCC WARRANT-20-86

1. Dog Control Act 1996

Authorised person pursuant to s11

Poaru Tau - HCC WARRANT-20-87

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Binyamin Shadmanian - HCC WARRANT-20-88

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Cameron Turchie - HCC WARRANT-21-1

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Anton Cooper – HCC WARRANT-21-2

 

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Joseph O’Boyle- HCC WARRANT-21-3

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Zachary Shima – HCC WARRANT-21-4

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)”

28.     QUESTIONS

          There were no questions.

29.     EXCLUSION OF THE PUBLIC

Resolved:                (Mayor Barry/Cr Brown)                           Minute No. C 21424

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

30.     Minutes - 8 September 2021

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Minutes of the Hutt City Council | Te Kaunihera o Te Awa Kairangi held on 8 September 2021: Item 9. Matters Pertaining to RiverLink Project and Item 10. Chief Executive’s Performance Review for 2020/2021 and Key Performance Indicators for 2021/2022.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

 

 

There being no further business the Chair declared the meeting closed at 2.36 pm.

 

 

C Barry

MAYOR

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021

 


 

Mayor’s Statement – Council 5 October 2021

 

Kia ora koutou, 

 

Firstly, I want to thank the Council team for ensuring we are socially distant and appropriate health and safety measures are in place.

 

The recent spread of COVID-19 to the Waikato area shows how hard the Delta variant is to control. I want to acknowledge our communities who have played their part to keep our city and region safe from the spread. 

 

I want to encourage people to continue to scan into our facilities and wear a mask when you’re inside. 

 

I also want to encourage people to get vaccinated. Last Friday I visited Wainuiomata Marae with the Prime Minister to see the amazing work our health workers and Kokiri have been doing — but it’s a reminder there is still more to do. 

 

I’m proud that we’ve been doing our part at Council by partnering with organisations like Kahungunu Whanau Services who set up their Waka Ora pop-up vaccination clinic recently in the town hall. 

 

As always, let’s all continue to follow official advice to keep our friends and family safe, keep our local businesses open and continue to eliminate the virus. 

 

The best thing we can do from a health, social, and economic perspective is encourage someone who hasn’t had the vaccine to get vaccinated. 

 

Acknowledging people in the city 

 

I want to briefly acknowledge some really amazing people in our city, since we last met at full council. 

 

Thankfully before lockdown in Lower Hutt, we had the chance to celebrate some amazing people from our city at the Mayoral Citation and Appreciation awards in which I conferred two Mayoral Citations and three certificates of appreciation. 

 

Both Dame Catherine Healy and Luamanuvao Dame Winnie Laban were awarded Mayoral Citations. Dame Catherine who grew up and lived in Eastbourne is the coordinator for the National Prostitutes Collective, and has fiercely advocated for the rights of sex workers. 

 

Winnie from Wainuiomata as many know her by is a staunch supporter of Pacific peoples, and has given much of her life to serving her communities in government and higher education. 

 

Nicole Thornton and Dave Appleyard were awarded certificates of appreciation, Nicole for her advocacy for those with Crohn’s and colitis, and Dave for his unwavering service to education as Principal of Rata St school for nearly two decades. 

 

I also want to highlight Gavin Rolton, who works locally in Petone, and is the captain of the Wheel Blacks team at the Paralympics. 

 

It’s the first time in 13 years the Wheel Blacks have been at the games, so congrats to Gavin, the Wheel Blacks, and the rest of our athletes who have represented our country. We are all so proud of them. 

 


 

Progress in the city 

 

I want to share with you some good progress on projects and issues since we last met. 

 

I’m really pleased to say that the consent for the RiverLink project has been lodged. This is the largest infrastructure project our city has ever seen, and lodging the consent is the first tangible milestone for this incredibly important piece of work. 

 

The project is about genuine partnership with mana whenua, Waka Kotahi, and Greater Wellington Regional Council, as we collectively seek to improve flood protection along the river, build a new and improved Melling Interchange, and revitalise the CBD to face it towards the river. 

 

The business case for Cross valley connections has also been approved, which means we can crack on to the next stage and start planning for this transformative project that will decrease congestion in the Hutt. 

 

We’ve announced that work will begin soon to refurbish Petone, Moera, Naenae, Eastbourne and the War Memorial Libraries over the next two years. And just to  reassure people, library and community services will continue to be available throughout this period. 

 

The library refurbishment programme is one of the first projects out of council’s capital delivery programme from our ten year plan, and encapsulates our commitment to invest in and maintain core community infrastructure.

 

And finally, we’ve started physical progress on the demolition of Naenae Pool! 

 

This is a huge milestone for the Naenae community, especially for local residents, businesses, and the wider city and region who are waiting with anticipation for the pool to be restored.

 

I was down at the site in early September, and it was great to see preparatory work being done to ready the facility for full demolition in a few weeks time. 

 

We will keep you updated on how demolition and construction progresses, so keep an eye out on our channels for more information in the coming weeks. 

 

New councillor 

 

And finally, I want to acknowledge our new Councillor elect Glenda Barratt. 

 

It was fantastic to see such a hotly contestant by-election with 12 people standing, and I’m looking forward to working with Councillor Barratt for the remainder of the term. 

 


                                                                                       1                                                  16 December 2021

5 October 2021

Chief Executive’s statement to Council

Welcome to Cr Barratt who I caught up with yesterday.

 

Covid response

Members will have noted my substantive report to the Audit and Risk Subcommittee on 9 September regarding our response to Covid-19. We continue to monitor the evolving situation closely and to adhere and promote the Government’s guidance. We’re also working with the Hutt Valley Chamber of Commerce and 2DHB on an approach to the business community in the Hutt Valley. A short survey will be undertaken by the Chamber this week to check in with businesses to see what support they need to get their workforces vaccinated.

 

The Corporate Leadership Team met yesterday to discuss our approach to the Covid vaccination. Initial work has been completed to review risks for our staff, and a proposed strategy was tabled for consideration.  Council is committed to providing up to date information to staff to support the vaccination roll out, and to continue to assess health and safety or implications related to our overall response to Covid which will ensure we meet our health and safety obligations.

 

Housing

Housing continues to be a priority. The Mayor and I will be attending the Wellington Region Leadership Committee that meets on 11 October. The outcome of our request to the Infrastructure Acceleration Fund is expected next year. In the meantime we are continuing to progress our housing partnership with Kahungunu Whānau Services.

 

Chamber Fit-out

Our Chambers Digital Fit-out Project is about to begin the new hardware install. Despite the uncertainty of lockdown, the project timeline remains unaffected and continues working to deliver an upgraded and fit for purpose technology system in the council chambers. This will greatly improve public accessibility to our council meetings and make using the chambers an easier and more enjoyable process for all involved!

 

The removal of existing hardware, installation of new hardware, testing and training for users is set to take place from Wednesday 6 to Thursday 28 October. It's an exciting upgrade for the chambers and the project team appreciate your understanding that chambers will be unavailable over this time.

 

Three Waters

Following Council’s meeting on 9 September where the Government’s water reform proposal was considered I wrote on behalf of Council to the DIA Three Waters Team to share our feedback on 30 September. A copy of the letter is on Diligent and included on our three waters page on our website here. We await Government advice on the next steps. Once further information is received, additional financial analysis and advice will be prepared to inform future Council decisions.

 

Update on Phase 3 organisational redesign - Neighbourhoods and Communities

We have now completed the organisational redesign with the new structure for Neighbourhoods and Communities announced in September (see my email to you of 9 September). We are currently working through the Expressions of Interest Process with impacted staff and, just as with previous phases, wherever possible we have reassigned and redeployed people into roles, and we expect most people who want a role to have one. Marcus Sherwood, Head of Parks and Recreation has chosen not to take a role in the new structure. Thank you to Marcus for your 30 years of service to Council.

 

Melanie Laban has been confirmed in the role of Head of Connected Communities, the team which will include our Neighbourhood Co-ordinators, lead relationships with communities of interest and oversee one aligned and co-ordinated programme of activity to support the wellbeing of communities.

 

Rubbish and recycling

The service has now been running for three months and is generally going well. Members will note a minute on this agenda that follows a paper to the Climate Change and Sustainability Committee regarding access to the new rubbish and recycling service for organisations in other rating categories. This addresses one of my KPIs for this year.

In terms of the review of the new rubbish and recycling service that will be untaken this year, another KPI, officers are working on a draft terms of reference which will include analysis of information and include options for the service to be implemented for the start of the 2022 rating year. Two areas that are to be included are the treatment of multi-unit developments and the regularity of the green waste collection service. We have received some feedback on this.

 

Missed deliveries - Everyone who has been in touch received their full set of bins.

 

Missed collections these have been trending down over the period and for the last week were 20 properties per day.

 

Bin changes - The bin change programme for residents who requested a different size wheelie bin prior to 1 July 2021 was halted through the level 4 and then the level 3  Covid-19 restriction period, with Waste Management have completed all bin changes (850) received between 1 July and 18 August 2021. A further 1040 requests for bin changes have been received since 18 August 2021. These are planned to be undertaken in November. Old recycling crates will be collected by the end of the year when the second round of bin swaps has been completed.

 

Charges - The charges for bin swap requests came into effect on 1 October and are published on www.toogoodtowaste.co.nz These service charges are made in lieu of any change in rates which cannot be charged until the start of the new rating year on 1 July 2022.

 

Green waste - Since 1 July 2021, an additional 463 residents requested a green waste service. As at 30 August 2021, there are 4656 properties with 4667 green waste bins (some have more than one).

 

Staff wellbeing

The new wellbeing benefits I’ve talked about previously became available for staff from last Friday. They have been very well received and are one of a number of initiatives that demonstrate our commitment to supporting health and wellbeing.

 

As well as this I’m pleased to advise progress on another KPI of becoming a living wage employer. Our application was submitted last month and is not only a commitment to paying our staff the Living Wage, but also requires that our contractors do the same or have a plan to work towards this.

 

 

Head of Mayor’s Office appointment

I’m pleased to advise that Cameron Meads has been appointed to the Pou Arataki Tari o Te Koromatua, Head of the Mayor’s Office following a recruitment process that saw a number of outstanding candidates applying for the role. He starts on 11 October.

 

Cam has most recently been working in the Beehive as Private Secretary to the Minister for Workplace Relations and Safety, Hon Michael Wood. Prior to that he worked at MBIE, advising Ministers on labour and immigration policy issues. Cam brings a diversity of knowledge and expertise to the role, and he will be a great fit for the organisation. Thank you to Jarred for his exceptional work over the past couple of years in this role.

 

 

  


                                                                       1                                          1 November 2021

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Monday 1 November 2021 commencing at 3.21pm

 

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr C Milne

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr G Barratt

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms H Oram, Director Environment and Sustainability (via audio-visual link)

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Group Chief Financial Officer

Mr D Koenders, Manager Financial Strategy and Planning

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

Resolved:   (Mayor Barry/Deputy Mayor Lewis)                   Minute No. C 21501

"That the apology received from Cr Barratt be accepted and leave of absence be granted."

2.       PUBLIC COMMENT

There was no public comment.

3.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

4.

RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 1 NOVEMBER 2021

 

Resolved:   (Mayor Barry/Cr Hislop)                                                 Minute No. C 21502

“That Council adopts the recommendations made on the following reports, and any amendments, agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on 1 November 2021:

a)       Draft Annual Plan 2022-2023;

b)       Eastern Bays Shared Path Delivery Model; and

c)       Transport Programme 2021-2024.”

       

5.       QUESTIONS

          There were no questions.

 

6.       CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 3.22 pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021

 


1

 

HUTT CITY COUNCIL

 

Komiti Ngā Wai Hangarua  | Wellington Water Committee

 

Minutes of a meeting held via Zoom on

 Friday 24 September 2021 commencing at 10.00am

 

 

 

PRESENT:

Mayor C Barry (Chair) (HCC)

(Via audio visual link)

Mayor W Guppy (Deputy Chair) (UHCC)

 

Mayor A Baker (PCC)

 

Mayor A Beijen (SWDC)

 

Ms L Rauhina-August (Taranaki Whānui ki Te Upoko o Te Ika)

 

Cr S Rush (WCC)

 

Cr J van Lier (GWRC) (until 11.52am)

 

APOLOGIES:                  Ms M Pomare, Te Rūnanga o Toa Rangatira

 

IN ATTENDANCE:        Ms N Hooper, Observer, SWDC

(Via audio visual link)      Ms W Walker, Chief Executive, PCC

Deputy Mayor G Emms (SWDC Alternate)

Deputy Mayor T Lewis (HCC Alternate)

Deputy Mayor H Swales  (UHCC Alternate)

                                          Mr C Crampton, Chief Executive, Wellington Water Limited

                                          Ms T Haskell, Group Manager, Network Development and Delivery, Wellington Water Limited (part meeting)

                                          Mr M Ford, Group Manager, Business Services/Chief Financial Officer, Wellington Water Limited

                                          Mr K Locke, Group Manager, Customer Operations Group, Wellington Water Limited (part meeting)

                                          Mr J McKibbin, Group Manager, Network Management Group, Wellington Water Limited

                                          Ms J Alexander, Group Manager, Network Strategy and Planning, Wellington Water Limited

Mr D de Boer, Director, Regulatory Services, Wellington Water Limited

Mr A van Paassen, Principal Advisor Strategic Communications, Wellington Water Limited (part meeting)

Mr M Hall, Manager, Commercial, Business Improvement and Procurement, Wellington Water Limited

                                          Mr G Dangerfield, Chair Wellington Water Board

Ms L Carroll, Member Wellington Water Board

Ms B McKerrow, Chief Executive, WCC

Mr D List, Project Director, PCC

Ms S Gainsborough, General Manager, Corporate Services, GWRC

Mr M Mendonca, Chief Resilience Officer, WCC

Ms J Livschitz, Group Chief Financial Officer, HCC

                                          Mr B Hodgins, Strategic Advisor, HCC

Ms K Glanville, Senior Democracy Advisor, HCC

Mr M Ackroyd, Service Desk Analyst, HCC

Mrs A Doornebosch, Democracy Advisor, HCC

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia TĪMATANGA     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.

APOLOGIES

RESOLVED:    (Mayor Barry/Cr Rush)                                    Minute No.   WWC 21401

“That the apology received from Ms M Pomare be accepted and leave of absence granted.”

 

3.       PUBLIC COMMENT

There was no public comment.

 

4.       CONFLICT OF INTEREST DECLARATIONS

 

There were no conflict of interest declarations.

5.

Chair's Statement

Mayor Barry thanked members, iwi and Mana Whenua partners for their attendance at the recent 30 Year Investment Story Wellington Water Limited’s workshop.  He highlighted this had provided a good opportunity for further alignment and noted Wellington Water Limited (the company) would continue this work into the future.  He acknowledged frontline workers in the recent level 3 Covid lockdown and particularly support provided at the Paremata Wastewater Pipeline.  He thanked staff from the company for facilitating the vaccination of frontline staff.  He noted it would be important to conserve water in the coming months and asked residents to be mindful of their water usage.  He highlighted the impact to the Capital Programme as a result of Covid alert level restrictions.  He asked members to consider how this could be managed moving forward should there be further level 3 or 4 restrictions.  He thanked all parties who had been involved in the reform process and staff from the company for their contribution toward this.  

6.       MINUTES

Resolved:    (Mayor Barry/Cr Rush)                                       Minute No. WWC 21402

 

“That the minutes of the meeting of the Komiti Ngā Wai Hangarua |Wellington Water Committee  held on Monday, 19 July 2021, be confirmed as a true and correct record.”

    

7.

Water Reforms - Preliminary Regional View

The Project Director, Porirua City Council presented a Powerpoint presentation attached as pages 11 to 12 of the minutes.   

The Chief Executive, Porirua City Council considered central government would work quickly to make a decision on the proposed reforms.  She noted there was a large range of views from councils across New Zealand, with local engagement at the forefront of officers minds. 

 

In response to questions from members, the Project Director, Porirua City Council advised that if stormwater was split from the three waters programme, it would be difficult to manage capability and responsibilities as the systems were interlinked.  He highlighted the recent report from the Stormwater Technical Working Group.  He said this provided principles for identification of asset transfer based on whether the primary purpose of the asset or land was for three waters.  He noted that some land or assets that appeared to be for water purposes held other uses such as sports fields and this needed further consideration.   He considered the intent of the Department of Internal Affairs (DIA) once a reforms process was confirmed, would be to define a methodology for debt identification.  He said this would include a process for debt identification for each council and asset identification and transfer.   He noted this would form the basis of the due diligence process for identification of assets and land and the process for the transfer of this. He said DIA had, through the consultation period, been made aware of various rural water supply schemes.  He noted DIA now recognised a lot more work was required in this area and whether or not these assets would be included in the transfer process.  He said there would be common themes emerging from council submissions received and officers would be able to analyse these moving forward.  He noted consistent themes received to date included ensuring Wellington Water Limited was well protected moving through the transition process.  He further noted the delivery of the work programme needed to be maintained as well as managing the transition process itself.

 

In response to a question from a member Ms Rauhina-August noted Taranaki Whānui ki Te Upoko o Te Ika representatives had not yet had an opportunity to discuss the issues in detail and would be meeting next week.  She said timing restraints may be too short to provide a perspective at this stage.  In addition, Ms Hooper asked for further discussion to establish how the interests of the South Wairarapa District Council Māori Standing Committee could be considered within the Wellington Water Committee.  She asked if Andrea Rutene could become a member of the Wellington Water Committee representing Kahungunu ki Wairarapa within the Committee structure.

 

Members agreed to provide a submission to central government on the Water Reforms proposal, based on the following:

 

(a)    acknowledging the water reforms process;

(b)   noting that individual councils would provide their own submissions based on their own feedback;

(c)    highlighting the Committee’s willingness to engage moving forward, noting any potential impacts; and  

(d)   noting a supplementary letter would follow as the process was worked through,  which would include any issues identified by Wellington Water Limited as a result of the reform process.

 

 

 

 

Resolved:    (Mayor Barry/Cr van Lier)                                       Minute No. WWC 21403

That the Committee:

(1)           notes the report; and

 

(2)           asks officers to prepare a submission to central government based on discussion made at the   meeting.”

 

8.

Update on Taumata Arowai and Water Services  Regulation Disclosures (21/1459)

Report No. WWC2021/4/19 (3) by Wellington Water Limited

 

 

The Chair of the Wellington Water Board elaborated on the report.  He noted many of the reports for the meeting were focused on future issues as a result of the water reforms.  He said this would ensure the systems of Wellington Water Limited (the company) were as efficient and effective as possible moving forward. 

 

The Chief Executive of the company highlighted that when Taumata Arowai was established the company created a new Director of Regulatory Services position.  He noted this position took responsibility for providing disclosures to the company’s Board and owners.  He highlighted many of the reports to date were to ensure members were aware of the step changes required to meet Taumata Arowai’s requirements.   He said the company considered there was low awareness across New Zealand of what changes were required under the new legislation.  He advised the new operating model included a new regulatory system.  He said this required the company to provide assurance to the committee that they had a skilled labour force, were operating with standardised documentation and were continuously improving.   He highlighted the Martinborough Plant was currently compliant with Ministry of Health requirements and the company had used this plant in the report as an example of format only. 

 

The Director of Regulatory Services elaborated on the report.

 

In response to questions from members, the Director of Regulatory Services said Version 36 of the Draft Standards was received from Taumata Arowai approximately four weeks prior to the committee meeting.  He noted the company then included these Standards into its processes for gap analysis.  He advised Taumata Arowai was now using Version 45 of these Standards and the company was expecting some small changes.

 

In response to questions from members, the Chief Executive of the company said the company was planning to have a full list of disclosure statements prepared by the end of March 2022.  He noted the company would then have a Business Case sitting alongside this to address any funding issues.  He advised its current focus was on system design and infrastructure requirements.  He said this would include risks associated with this in terms of work needed over the next year and how to become fully compliant.  He advised a schedule of reporting requirements with timelines would be reported to the committee going forward.  He said representatives from the company would be meeting with Mana Whenua to discuss the cultural assessment of the impacts of the water reforms. 

 

Resolved:   (Mayor Barry/Cr Rush)                                           Minute No. WWC 21404

 

“That the Committee:

(1)               notes that the regulation of drinking water under Taumata Arowai is likely to begin on 1 April 2022;

(2)        receives Wellington Water Limited’s draft assurance disclosure for the South Wairarapa drinking water treatment plant; and

(3)        notes that the ongoing impacts on councils and Wellington Water Limited as a result of the Water Services Bill and regulations will be monitored and reported to the committee as the legislation progresses.”

 

9.

Company Update (21/1448)

Report No. WWC2021/4/20 (3) by Wellington Water Limited

 

The Chief Executive, Wellington Water Limited elaborated on the report. 

In response to questions from members the Chief Executive, Wellington Water Limited (the company) said that the company had established drought levels of service based on the minimum amount of water that could be supplied to customers.  He noted this was 100 litres per person per day.  He said this would allow the company to liaise with customers on how they managed water use at home.  He highlighted the company could then monitor water consumption at the same time.  He advised this would manage risks through the year rather than requiring restrictions in drought conditions only.  He said the company was expecting an audit opinion from Audit New Zealand next week.  He advised a copy of this would be distributed to members.  He noted the ability for Audit New Zealand to conduct the audit had been impacted by Covid and a lack of current resources.  

In response to questions from members, the company’s Group Manager, Customer Operations Group noted that the youth training initiative would be provided for young people from the Wellington region.   He said connections had been made with the Ministry of Education and careers advisors to facilitate this. He advised Mana Whenua, Māori and Pasifika youth would be included in the campaign to ensure there was a balance of opportunities provided.

 

Resolved:   (Mayor Barry/Ms Rauhina-August)                        Minute No. WWC 21405

 

“That the Committee receives and notes the report.”

  

10.

Update on Capital Works Programme (21/1450)

Report No. WWC2021/4/225 (3) by Wellington Water Limited

 

The Group Manager, Network Development and Delivery, Wellington Water Limited (the company) elaborated on the report.  She noted each council in the Wellington Region would have received a Capital Works Programme Pack from the company.  She advised this outlined different strategies the company would use for each council’s Capital Programme. 

 

In response to questions from members, the Group Manager, Network Development and Delivery said she would report back to the committee on the timeline for the Silverstream Pipe Bridge Project.  She said the company’s contractors were generally happy to stand down during Covid level 4 restrictions.  She advised during level 3 restrictions, the contractor companies could see what the risk was and were eager to stand-up their workforces.  She noted any future contractor workforce risks related to Covid level restrictions would also be addressed by the Construction Sector Accord.

 

In response to a question from a member, the Chief Executive of the company advised the company had reported outputs over the next three years.  He noted this would need to be delivered in a staged manner to ensure there was sufficient market capacity to deliver each council’s workstream.  He noted further consultation would be required with each council during their Long Term Plan process to ensure capacity requirements were considered.

 

Mayor Barry asked that members be included in discussions around the Infrastructure Accord.  He also asked that the matter be reported to the next committee meeting along with the Capital Works Programme Update.

 

Resolved:   (Mayor Barry/Mayor Beijen)                                   Minute No. WWC 21406

 

“That the Committee:

(1)   notes the progress of the programme to date; and

(2)   notes the delivery risks.”

 

11.

Update  on Market Conditions (21/1453)

Report No. WWC2021/4/226 (3) by Wellington Water Limited

 

The Manager, Commercial, Business Improvement and Procurement, Wellington Water Limited (the company) elaborated on the report.   He highlighted the current higher shipping costs and noted shipping companies were now reluctant to take long term shipping orders.  He advised the company would assess how to mitigate these costs within contracts going forward. 

 

In response to questions from members, the Manager, Commercial, Business Improvement and Procurement of the company advised these cost increases were the result of Covid, shipping costs, availability of shipping containers and the increase in the labour market.  He noted central government had introduced stimulus programmes across New Zealand so the demand for labour was high which drove costs up.   He considered if the three waters programme created an increase in expenditure, the pressure on the labour market would continue.  He said the graph contained within his report compared modelling based on projects completed in 2020 based on current pricing.

 

Resolved:    (Mayor Barry/Cr van Lier)                                    Minute No. WWC 21407

 

“That the Committee:

(1)           receives the report;

 

(2)           notes that there are ongoing indications that costs will continue to be unpredictable due to the current pandemic; and

(3)     notes that Wellington Water Limited is working with its suppliers and contractors           to minimise the impact of existing and future cost increases. “

 

12.

Performance  Report on Value for Money (21/1456)

Report No. WWC2021/4/227 (3) by Wellington Water Limited

 

The Chair of the Wellington Water Limited (the company) Board noted this was the first value for money report the company had prepared.  He advised the company would include this as regular report to the committee.  He highlighted a range of measures focusing on efficiency and effectiveness. He noted the Statement of Intent included benchmarking data on the company’s performance against Australian based data.  He said the company would like feedback from members and suggestions on other metrics to include over time.  

 

The Manager, Commercial, Business Improvement and Procurement of the company elaborated on the report.

 

In response to questions from members, the Manager, Commercial, Business Improvement and Procurement advised the modelling had created a series of questions to identify efficiencies.  He noted the company would report on modelling comparisons within New Zealand for the next committee meeting.

 

In response to a question from a member, the Chief Executive of the company advised the company asked the Water Industry Commission of Scotland to review the advice the company had given councils for their Long Term Plans.  He noted the Wellington region had plentiful water so producing and distributing water was relatively cost effective in comparison to Australian organisations.  He noted this did not mean the company could not find further efficiencies out of the network in the future.   He advised there was high expectation in the wastewater network in investment and planning and condition assessment which could bring costs down.

 

Cr Van lier left the meeting at 11.52am.

 

Resolved:      (Mayor Guppy/Cr Rush)                                      Minute No. WWC 21408

 

“That the Committee receives the September 2021 quarterly Value for Money report attached as Appendix 1 to the report.”

 

 

 

 

 

 

 

13.     Information Item

 

Wellington Water Committee Work Programme 2021 (21/1366)

Report No. WWC2021/4/122 (3) by the Democracy Advisor

 

In response to questions from members, the Chief Executive, Wellington Water Limited (the company) advised he was happy with the content of the Work Programme.   He highlighted five performance measures within the Annual Plan that were not qualified.  He noted two of these related to asset ownership and three were the responsibility of the company.   He said the latter were the customer service metric, response times and dry weather overflows.  He advised the company’s Board disagreed with Audit New Zealand’s current position that these should remain unqualified.  He advised this was with the exception of the water losses measure as there currently were not enough water meters in the network.

Mayor Barry highlighted the importance of keeping shareholders informed on all issues into the future.

 

Resolved:    (Mayor Barry/Mayor Beijen)                       Minute No. WWC 21409

 

That the work programme be noted and received.

 

14.

CLOSING FORMALITIES - KARAKIA WHAKAMUTUNGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

  

 

There being no further business the Chair declared the meeting closed at 12.06 pm.

 

 

 

Mayor C Barry

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 29th day of November 2021

 

 

 


1

 

HUTT CITY COUNCIL

 

Komiti Hanganga |Infrastructure and Regulatory Committee

 

Minutes of an extraordinary meeting held in the via Zoom on

 Wednesday 20 October 2021 commencing at 3.30pm

 

 

 

PRESENT:

Cr D Hislop (Chair)

Mayor C Barry (from 3.36pm)

(via audio-visual link)

Cr G Barratt

Cr A Mitchell (Deputy Chair)

 

Cr B Dyer

Cr L Sutton

 

Cr N Shaw

 

 

NOT IN ATTENDANCE:  Cr K Brown

 

IN ATTENDANCE:        Mr J Kingsbury, Head of Transport

(via audio-visual link)      Mr C Agate, Traffic Engineer - Network Operations

                                          Ms T Lealofi, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

          There were no apologies.

2.       PUBLIC COMMENT

There was no public comment.

3.       CONFLICT OF INTEREST DECLARATIONS    

          There were no conflict of interest declarations.

4.

Proposed Road Closure - Goldfish Creative - Filming (21/1670)

Report No. IARCC2021/5/234 by the Traffic Engineer - Network Operations

 

Mr David Goldthorpe, Location Manager from Goldfish Creative was in attendance for this item. The Traffic Engineer – Network Operations elaborated on the report.

Mayor Barry joined the meeting at 3.36pm.

In response to a question from a member, the Traffic Engineer – Network Operations said the location was within an industrial area. He said heavy rain would cause the postponement of filming.

In response to a question from a member, Mr Goldthorpe said the reserve dates were to allow for poor weather conditions.

 

Resolved:   (Cr Hislop/Cr Barratt)                                             Minute No. IARCC 21501

That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following section of road on both Saturday 30 October 2021 and Sunday 31 October 2021, between the hours of 5:00am to 9:00pm on both days to facilitate the filming of a commercial, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

·         Port Road, Seaview
(the section of road from #12 Port Road to the intersection of Barnes Street, with access provided to properties), as shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following section of road (if required) on both Saturday 6 November 2021, and Sunday 7 November 2021, between the hours of 5:00am to 9:00pm for the reserve days associated with the Goldfish Creative filming event (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2;

(4)   agrees to temporarily rescind the existing parking restrictions during the closure from 5:00am on Saturday 30 October 2021, through to 9:00pm on Sunday 31 October 2021, or  5:00am Saturday 6 November 2021 to 9:00pm on Sunday 7 November 2021 (reserve days), and impose ‘No Stopping’ parking restrictions on the following sections of road;

·         Port Road, Seaview
(the section of road from #12 Port Road to the intersection of Barnes Street, as shown in Appendix 1 attached to the report; and

(5)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, along with verification from Council’s Traffic Engineering Manager that the amendment(s) will not unreasonably impact traffic.”

For the reasons that the proposed temporary road closure is required to facilitate the safe, efficient and effective running of works associated with filming and providing a safe environment for all involved and the general public and that road closures of this type are required to be approved by the Committee in line with Schedule 10, Clause 12 of the Local Government Act 1974.

 

5.       QUESTIONS

 

          There were no questions.

 

 

 

There being no further business the Chair declared the meeting closed at 3.40pm.

 

 

 

 

 

D Hislop

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021.

 


1

 

HUTT CITY COUNCIL

 

Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt
on

 Monday 1 November 2021 commencing at 2.00pm

 

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis (Deputy Chair)

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr C Milne

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  There were no apologies.

 

NON ATTENDANCE:    Cr G Barratt

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Mr M Boggs, Director Strategy and Engagement (part meeting)

Ms H Oram, Director Environment and Sustainability (part meeting via audio-visual link)

Mr K Puketapu-Dentice, Director, Economy and Development

Ms J Livschitz, Group Chief Financial Officer

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr D Koenders, Manager Financial Strategy and Planning

Mr J Kingsbury, Head of Transport

Ms A Dowdle, Senior Communications Advisor

Ms K Stannard, Head of Democratic Services (part meeting)

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

 

2.       APOLOGIES

There were no apologies.

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

4.       CONFLICT OF INTEREST DECLARATIONS    

          There were no conflict of interest declarations.

5.       Recommendations to Council |Te Kaunihera o Te Awa Kairangi -
1 November 2021

 

a)

Draft Annual Plan 2022-2023 (21/1595)

 

Speaking under public comment, Mr Max Shierlaw expressed concern about the proposed deficit budget with a rates increase and tabled a document, attached as page 8 to the minutes. He believed the reason for the deficit was a change in the way depreciation was going to be treated.  He considered the change to funding depreciation on the total revaluation of assets was effectively overcharging ratepayers.  He asked that Council return to the previous depreciation practice approved by Audit New Zealand. 

In response to a question from a member, Mr Shierlaw confirmed he had read the 2020 Budget Deficit Review report that Council had commissioned from independent advisors.  He believed the report authors did not give correct advice. 

In response to a question from a member, Mr Shierlaw acknowledged the proposed method of calculating depreciation had also received Audit New Zealand approval.  He was unable to offer an explanation as to why two different ways of dealing with depreciation had received approval. 

 

 

The Manager Financial Strategy and Planning elaborated on the report.  A copy of the presentation can be found here.  He advised that the Long Term Plan 2021-2031 (LTP) provided for a return to a balanced budget in 2028/2029.  In response to the comments made by Mr Shierlaw under public comment, the Manager Financial Strategy and Planning explained Council needed to pay for the renewal of all assets as they came to their end of life.  The Group Chief Financial Officer added that funding for asset renewals was important and that correct maintenance ensured a service was delivered in the future.

The Manager Financial Strategy and Planning advised that a detailed report would be considered by the next Long Term Plan/Annual Plan Subcommittee meeting to discuss the  final Annual Plan budget.

In response to questions from members, the Manager Financial Strategy and Planning advised there were no specific other revenue streams being investigated.  He said officers were cognisant of various grant funding opportunities and were reviewing Council fees to ensure they were set at the correct levels.  He advised against pushing out the date of obtaining a balanced budget.  He explained any financial impacts arising from the COVID-19 situation would be assessed on a case-by-case basis.  He added the draft budget had been prepared based on all currently known risks and that inflation figures used in the draft budget came from the latest approved information from BERL.

In response to further questions from members, the Manager Financial Strategy and Planning confirmed the depreciation amounts were calculated on the full cost of an asset and not Council’s contribution to the purchase of that asset.  He agreed to provide further information regarding net operating cash flows.  He advised the table contained in the officer’s report relied on assumptions made in the LTP.  He acknowledged these might alter as time progressed.

In response to questions from members, the Group Chief Financial Officer explained that standard practice was for no significant changes to be made to the LTP.  She added that the current economic climate was unusual and that with a large capital investment programme underway, there were uncertainties and risks which officers were constantly monitoring.  She said there was some flexibility for minor changes to the rates increase for 2022/23.  She said any major changes might require a LTP amendment.

Mayor Barry advised that there had always been an Annual Plan consultation process and that the aim was to maintain the existing processes. 

The Chief Executive advised that as well as growth in construction prices, Council was experiencing monetary pressures on a daily basis.  She said that officers were constantly reviewing operating costs. 

In response to a question from a member, the Group Chief Financial Officer advised the 2020 Independent Review Report had been undertaken by two experts who had concluded that Council’s Financial Strategy was an improvement on the previous strategy and better met legislative requirements.  She added the proposed new approach was regarded as best practice in New Zealand and that other local authorities used similar approaches.

In response to questions from a member, the Director Environment and Sustainability clarified that resourcing for all approved climate change initiatives relating to Council facilities and services were included in the draft 2022/23 budget.  She added that any climate change community initiatives, which Council might become involved with in a partnership model, were not included in the draft budget.

In response to concerns expressed from a member, Mayor Barry advised further details would be available at the next Long Term Plan/Annual Plan Subcommittee meeting. 

The Chief Executive advised that some prioritising by Council might be required in order to keep within the LTP framework and that a range of options would be considered at the next Long Term Plan/Annual Plan Subcommittee meeting.

Mayor Barry acknowledged spending in the climate change area might have to increase in the future and this would be discussed when figures were finalised.

 

 

Resolved:   (Mayor Barry/Cr Edwards)           Minute No. LTPAP 21501

“That the Subcommittee recommends that Council:

(1)   agrees to the high level plan as detailed in table 1 outlined in the officer’s report;

(2)   notes the Long Term Plan 2021-2031 Financial Strategy principles;

(3)   agrees that affordability of rates continues to be a key consideration in the preparation of the Draft Annual Plan 2022/23;

(4)   agrees to maintain the balanced budget projection to be achieved by 2028/29, refer section C outlined in the officer’s report;

(5)   agrees to the proposed assumptions as detailed in section E outlined in the officer’s report; and

(6)  directs officers to prepare a draft Annual Plan on the basis that the set rates increase will remain unchanged and that any cost pressures should be dealt with through rephasing and prioritisation of decisions.”

 

b)

Eastern Bays Shared Path Delivery Model (21/1655)

 

Mr Michael Siazon, Project Manager, Waka Kotahi was in attendance for the item.

The Head of Transport and Mr Siazon elaborated on the report.  A copy of the presentation can be found here.

In response to questions from members, the Head of Transport confirmed that if the timing of the Te Ara Tupua project did not align with the timing of the Eastern Bays Shared Path (EBSP) project, Council could become liable for the costs of the EBSP project.  He was confident the two projects could run concurrently especially when using the precast panel method of constructing the seawall.  He added that if Te Ara Tupua was not being constructed, it would be difficult to access the level of expertise required for the EBSP project.  He further added that more detailed costs for the project would be considered at the next Long Term Plan/Annual Plan Subcommittee meeting.

In response to questions from members, Mr Michael Siazon advised the costs included in the officer’s report were for work on Sunshine Bay and Windy Point.  He said that detailed design for another four bays was required before costs could be shared.  He said the proposed precast panel construction method had also been successfully used in the SH2/Dowse and SH2/SH58 interchanges.

In response to a question from a member regarding the possibility of delaying the project to wait for potential cost reductions, the Head of Transport explained that with all the extensive roading projects occurring in the wider region at present, it would be a long time before the demand for products reduced, if at all.  He added that the condition of Marine Drive was such that immediate work was required to protect its integrity and to protect against the effects of climate change.  He noted the EBSP project would provide an alternative transport option for  people which would help to meet Council’s carbon emissions targets. 

In response to questions regarding the Crown’s infrastructure funding, the Head of Transport advised that construction was required to commence by March 2022, otherwise the Crown funding would be forfeited.

Mayor Barry and Crs Mitchell, Hislop and Briggs expressed support of the recommendations and the alliance approach.  Crs Hislop and Briggs expressed concern with delaying the project as that would have consequences for the coastline, roading and the ability of the public to have choice in transport options.

Cr Dyer expressed concern with the possibility of liability passing to Council, should the timings for the EBSP and the Te Ara Tupua projects not align.  He expressed support for the alliance approach. 

Mayor Barry thanked officers for their work on the EBSP project.  He said the alliance approach was a good model for future projects.  He expressed concern in delaying the project as it would result in a loss of $7.5M in government funding. 

 

Resolved:   (Mayor Barry/Deputy Mayor Lewis) Minute No. LTPAP 21502

“That the Subcommittee recommends that Council:

(1)     notes the project budgets (both capital expenditure and revenue) approved by Council in the Long Term Plan 2021-2031 following public consultation, as detailed in the “Financial Considerations” section outlined in the officer’s report;

(2)     notes that Council will be required to approve any increase in funding requirements which exceeds the Long Term Plan 2021-2031 budgeted position;

(3)     notes that officers will report back to the Long Term Plan/Annual Plan Subcommittee meeting on 16 December 2021 on the updated project cost estimates and advice on the funding options;

(4)     notes the nationwide increase in construction costs and that early discussions are on-going with Crown Infrastructure Partners and Waka Kotahi to seek additional funding;

(5)     approves the alliance delivery model for the construction of the first two bays (Sunshine Bay and Windy Point);

(6)     delegates to the Chief Executive the authority to sign the Hutt City Council and Waka Kotahi Agreement (the Agreement) to integrate the Eastern Bays Shared Path Project into the Te Ara Tupua Alliance;

(7)     notes that the Agreement will be for construction of the first two bays (Sunshine Bay and Windy Point), with construction of the remaining bays being conditional on Council approval of any increased funding, if necessary; and

(8)     agrees that this Chief Executive’s delegation is limited to the Eastern Bays Shared Path project budget in the Long Term Plan 2021-2031.”

 

c)

Transport Programme 2021-2024 (21/1462)

 

The Head of Transport elaborated on the report.

In response to questions from members, the Head of Transport confirmed this was the funding shortfall which was forecast by Waka Kotahi earlier in the year.   He advised that prioritising transport funding might be influenced by weather events.  He said the priority was to keep the roading network functioning. 

In response to a question from a member, the Group Chief Financial Officer advised that if an operating cost increased in the Annual Plan, the Long Term Plan was adjusted simultaneously.  She confirmed that a $1M increase in budget costs equated to an approximate 1% rates increase.

Cr Dyer expressed support for Option C contained in the officer’s report.  He expressed concern with any further rate increases.  

Mayor Barry and Crs Edwards and Briggs expressed support for the officer’s recommendations. 

 

Resolved:   (Mayor Barry/Cr Shaw)                    Minute No. LTPAP 21503

“That the Subcommittee recommends that Council:

(1)     notes and receives the report;

(2)     notes that there is no proposed reduction in the transport operating and capital expenditure as included in the 2021-31 Long Term Plan;

(3)     agrees that the revenue shortfall in operating subsidies estimated at $1.0M in 2023-24 will be considered as part of the Draft Annual Plan 2022-23 funding review process; and

(4)     agrees that the revenue shortfall in capital subsidies estimated at $1.2M in 2023-24 be met through increased borrowings.”

For the reasons outlined in the report.

6.       QUESTIONS

          There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.21 pm.

 

C Barry

MAYOR

CONFIRMED as a true and correct record

Dated this 16th day of December 2021

 


1

 

HUTT CITY COUNCIL

 

Komiti Iti Ahumoni I Tūraru |Audit and Risk Subcommittee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Thursday 11 November 2021 commencing at 1.00pm

 

 

PRESENT:

Ms S Tindal (Independent Chair)

Mayor C Barry (Deputy Chair)

 

Cr J Briggs (via audio-visual link)

Cr S Edwards

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Group Chief Financial Officer

Ms E Davids, Principal – Portfolio Performance

Mr B Cato, Chief Legal Officer (part meeting)

Ms C Ellis, Head of the Chief Executive’s Office (part meeting)

Mr D Newth, Financial Accounting Manager (part meeting)

Mr M de Boer, Principal Advisor Strategic Planning and Business (part meeting)

Ms N Reddy, Risk and Assurance Manager

Mr A Quinn, Project Manager (Naenae) (part meeting)

Ms H Stringer, Financial Transaction Services Manager

Mr A Marsh, Asset Manager Parks (part meeting)

Ms A Laban, Head of Assets and Facilities Management (part meeting)

Ms K Glanville, Senior Democracy Advisor (part meeting)

Ms T Lealofi, Democracy Advisor

 

 

PUBLIC BUSINESS

 

1.       APOLOGIES

There were no apologies.

          Cr Shaw left the meeting at 1.02pm.

2.       PUBLIC COMMENT

There was no public comment.


 

3.       CONFLICT OF INTEREST DECLARATIONS   

          There were no conflicts of interest declarations.

          MINOR ITEM NOT ON THE AGENDA

         

          COVID-19 UPDATE

         

          The Chief Executive provided an update on COVID-19, attached as pages 9 to 10 of the minutes.

 

4.

Update on Petone Wharf Refurbishment Project (21/1721)

Report No. ARSC2021/5/246 by the Reserves Asset Manager

 

The Director Neighbourhoods and Communities elaborated on the report. She highlighted that the construction work would commence in 2022. She advised that due to the delay of the construction work, changes to the budget were required. She noted a report would be considered in December 2021 as part of the Annual Plan considerations.

In response to a question from a member, the Director Neighbourhoods and Communities said Council’s plan was to demolish the outer end of the wharf and refurbish the remaining section of the wharf. She added officers would report on any changes to the refurbishment project to Council if required.

Cr Shaw rejoined the meeting at 1.15pm.

In response to a question from a member, the Director Neighbourhoods and Communities said she was not aware of any damage to the wharf. She advised officers would monitor any deterioration and/or damage due to poor weather conditions going forward.

 

Resolved:    (Ms Tindal/Cr Mitchell)                                         Minute No. ARSC 21501

“That the Subcommittee:

(1)   notes and receives the information contained in the report;

(2)   notes the Project Risk Register attached as Appendix 1 to the report; 

(3)   notes that a Conservation Plan is being produced for the Petone Wharf to provide greater clarity on heritage values; and

(4)   notes the financial implications and changes to the budget spread.”

 

5.

Eastern Bays Shared Path Project Update (21/1738)

Report No. ARSC2021/5/22 by the Head of Transport

 

The Director Economy and Development elaborated on the report.

 

Resolved:   (Ms Tindal/Cr Edwards)                                   Minute No. ARSC 21502

“That the Subcommittee:

 

(1)   notes the alliance delivery model for the Eastern Bays Shared Path Project (the Project) construction;

(2)   notes the increasing construction costs to deliver the Project and that early discussions are on-going with Crown Infrastructure Partners and Waka Kōtahi to seek additional funding;

(3)   notes the project budgets (both capital expenditure and revenue) approved by Council in the Long-Term Plan 2021-2031 following public consultation, as detailed in the “Financial Considerations” section outlined in the officer’s report;

(4)   notes that Council will be required to approve any increase in funding requirements which exceeds the Long-Term Plan 2021-2031 budgeted position; and

(5)   notes that officers will report back to the Long Term Plan/Annual Plan Subcommittee on
16 December 2021 on the updated project cost estimates and advice on the funding options.”

 

6.

RiverLink Update (21/1740)

Report No. ARSC2021/5/247 by the Project Manager Riverlink

 

The Director Economy and Development elaborated on the report.

In response to a question from a member regarding the delay of the proposed changes in the consenting pathway, the Director Economy and Development said he would provide an update to the Subcommittee. He advised the consent hearing would commence in March 2022. He said the decision from the consent hearing would determine the timeline for the project’s milestones.

 

Resolved:  (Ms Tindal/Cr Rasheed)                                           Minute No. ARSC 21503

“That the Subcommittee:

(1)   receives and notes the information contained in the report; and

(2)   notes the Project Risk Register attached as Appendix 1 to the report.”

 

7.

Holidays Act Remediation Project (21/1730)

Report No. ARSC2021/5/248 by the Finance Project Manager

 

The Group Chief Financial Officer elaborated on the report. She said a procurement process had been undertaken. She advised a business case had been completed and would require sign-off from the Chief Executive.

 

Resolved:  (Ms Tindal/Cr Briggs)                                        Minute No. ARSC 21504

“That the Subcommittee:

(1)   receives and notes the report; and

(2)   notes that the next project update to the Subcommittee will be on 17 February 2022.”

 

8.

Sensitive Expenditure Disclosures (21/1714)

Report No. ARSC2021/5/135 by the Financial Accounting Manager

 

The Financial Accounting Manager elaborated on the report.

 

Resolved: (Ms Tindal/Cr Shaw)                                               Minute No. ARSC 21505

“That the Subcommittee:

(1)   receives and notes the report; and

(2)   notes the Sensitive Expenditure disclosure information attached as Appendix 1: June 2021 quarter and Appendix 2: September 2021 quarter to the report.”

 

9.

Hutt City Council Group Annual Report 2020/21 (21/1624)

Report No. ARSC2021/5/249 by the Principal Advisor, Strategic and Business Planning

 

The Principal Advisor, Strategic and Business Planning elaborated on the report.

The Group Chief Financial Officer advised the Seaview Marina Limited and Urban Plus Limited audits were almost complete. She said the statutory deadline for Council Control Organisations was the end of November 2021. She advised the Hutt City Community Facilities Trust audit had only been conducted recently. She noted a Group Annual Report would be reported to Council in December 2021. She said that following the latest Three Waters Reform decision by central government, an updated report would be considered by the Policy, Finance and Strategy Committee in November 2021.

The Chair added that the Three Waters Reform had impacted on other Councils. She noted further work would need to be undertaken between Local Government New Zealand and Audit NZ. She commended the officers for their work due to the tight deadline for reports to be completed.

In response to a question from a member, the Group Chief Financial Officer advised that  Wellington Water Limited’s Annual Report was complete.

 

Resolved:  (Ms Tindal/Cr Shaw)                                          Minute No. ARSC 21506

“That the Subcommittee:

(1)   endorses and recommends to the Policy, Finance and Strategy Committee’s
2 December 2021 meeting the adoption of the Group Annual Report for the year ended 30 June 2021 (attached as Appendix 1 to the report), subject to satisfactory resolution of the following outstanding items:

(a)     completion of final design and minor editorial changes;

(b)     completion of any external audit adjustments; and

(c)      receipt of final audit clearance from Audit NZ;

(2)   notes that the Annual Report and Summary will be available within one month of adoption by Council, to be sought at its 16 December 2021 meeting, including:

(a)     published on Council’s website;

(b)     hard copies available in the City’s libraries, Community Hubs and at the main administration building; and

(c)      accompanied by public notices and social media collateral.”

For the reason of meeting legislative requirements and to inform and engage with the community.

 

10.

Seismic Performance Register (21/1754)

Report No. ARSC2021/5/23 by the Head of Assets and Facilities Management

 

The Head of Assets and Facilities Management elaborated on the report.

 

Resolved:  (Ms Tindal/Cr Briggs)                                              Minute No. ARSC 21507

“That the Subcommittee receives and notes the information contained in the report.”

11.     Information Items

a)

Naenae Projects Update (21/1734)

Memorandum dated 20 October 2021 by the Project Manager (Naenae)

 

The Project Manager (Naenae) elaborated on the report.