0                                         16 November 2021

HUTT CITY COUNCIL

 

Komiti Ratonga Rangatōpū me te Rautaki

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
Lower Hutt on

 Tuesday 16 November 2021 commencing at 2.00pm

 

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr G Barratt (via audio-visual link)

Cr J Briggs

 

Cr B Dyer

Cr D Hislop

 

Cr C Milne

Deputy Mayor T Lewis

 

Cr A Mitchell

Cr S Rasheed

 

Cr L Sutton

 

 

APOLOGIES:                  Cr N Shaw, Cr K Brown

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities (via audio-visual link)

Mr M Boggs, Director Strategy and Planning (part meeting)

Ms H Oram, Director Environment and Sustainability (part meeting) (via audio-visual link)

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr H Wesney, Policy Planner (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)
Ms A Andrews, Business Analyst, Rates (part meeting)

Mr C Agate, Transport Asset and Planning Lead (part meeting)

Ms A Dowdle, Senior Communications Advisor (part meeting)

Mr S Davis – Intermediate Policy Planner (part meeting)

Ms K Glanville, Senior Democracy Advisor (part meeting)

Ms T Lealofi, Democracy Advisor (part meeting)

Ms J Randall, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.

Opening formalities - Karakia Timatanga

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

 

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

Resolved: (Cr Edwards/Deputy Mayor Lewis)                   Minute No. PFSC 21501

“That the apologies received from Cr N Shaw and Cr K Brown be accepted and leave of absence be granted.”

MINOR MATTER NOT ON THE AGENDA

The Chair advised that, in terms of Standing Order 10.13, a minor matter not on the agenda relating to Council’s submission on the Resource Management (Enabling Housing Supply and Other Matters) Amendment Bill, be discussed at the meeting. The item is included as Item 8a in the minutes.

 3.      PUBLIC COMMENT

There was no public comment.

4.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflicts of interest.  

PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4, the Chair accorded precedence to item 7 - Three Waters Reform and item 5c) - Wellington Water Limited Annual Report ended 30 June 2021. The items are recorded in the order in which they were listed on the agenda.

5.       Recommendations to Council | Te Kaunihera o Te Awa Kairangi - 16 December 2021

a)

Proposed Private Plan Change 53: 190, 236 and 268 Stratton Street, Normandale - Rezoning to Rural Residential Activity Area (21/1733)

 

The Policy Planner elaborated on the hearing report and recommendations from the hearing panel.

Cr Dyer noted that the hearing report had recommended a road usage survey be carried out for Stratton Street, Normandale. He highlighted that officers had agreed to undertake the survey. 

 

ReCOMMENDED: (Cr Edwards/Cr Briggs)        Minute No. PFSC 21502

“That the Committee recommends that Council:

(1)   receives the report and recommendation of the hearing panel dated
13 October 2021, acting under delegated authority pursuant to Section 34A of the Resource Management Act 1991, for the hearing of submissions and further submissions on Private District Plan Change 53;

(2)   notes the process under the Resource Management Act 1991 (RMA) for Proposed Private District Plan Change 53: 190, 236 and 268 Stratton Street, Normandale - Rezoning to Rural Residential Activity Area;

(3)   approves Private District Plan Change 53 in accordance with Clause 29 of Schedule 1 to the Resource Management Act 1991 as recommended in the report by the hearing panel and attached as Appendix 1 to the report;

(4)   adopts the recommended decision on Private District Plan Change 53 and the further evaluation and reasons for that decision set out in the report by the hearing panel contained within Appendix 1 to the report; and

(5)   resolves to publicly notify its decision on Private District Plan Change 53 within 10 working days of this decision, and to service the decision on the applicant and submitters.”

 

ReSOLVED:   (Cr Dyer/Cr Edwards)                         Minute No. PFSC 21503

“That the Committee requests that officers undertake a survey of road usage, driver behaviour and road conditions in Stratton Street, Normandale as recommended by the hearing panel.”

b)

Kaupapa Here Tapanga Naming Policy 2022 - 2027 (21/1720)

 

The Chair recommended that the draft Kaupapa Here Tapanga Naming Policy 2022-2027 (the policy) item lie on the table and be deferred to the first meeting of the Committee in 2022.  He explained that officers needed more time to finalise the details of the policy.

 

Resolved(Cr Edwards/Cr Hislop)                       Minute No. PFSC 21504

“That the item lie on the table and be deferred to the first meeting of the Committee in 2022.”

 

c)

Wellington Water Limited Annual Report for the year ended 30 June 2021 (21/1766)

 

Mr Liam Wright and Mr Kevin Locke, representatives of Wellington Water Limited, were in attendance for the item.

The Strategic Advisor elaborated on the report.

In response to a question from a member, the Strategic Advisor agreed to provide members with a programme plan for Wellington Water Limited’s installation of water submeters. He added the submeters would assist Council to meet the requirements set by Audit New Zealand to effectively verify the number of leaks in the Wellington Water network.

 

 

 

ReCOMMENDED: (Cr Edwards/Cr Mitchell)         Minute No. PFSC 21505

“That the Committee recommends that Council:

(1)   receives and notes the Annual Report for Wellington Water Limited for the year ended 30 June 2021, attached as Appendix 1 to the report;

(2)   notes the qualified audit opinion, which was not unexpected following the qualified audit opinion from last year, with two non-financial measures not able to be sufficiently supported by Wellington Water Limited; and

(3)   notes the qualified audit opinion will have a consequential impact on Council’s Annual Report.”

 

6.

District Plan Review Update (21/1735)

Report No. PFSC2021/5/262 by the Head of District Plan Policy

 

The Head of District Plan Policy elaborated on his report.  He advised the recent government announcement on the Resource Management (Enabling Housing Supply and other Matters) Amendment Bill (the Bill), if adopted by government, would require Council to undertake two parallel processes.  He stated the two parallel processes would be the current District Plan review and a streamlined planning process to enable government’s intensification outcomes to be achieved. He said a report on the matter would be reported to the District Plan Review Subcommittee and then referred to this committee once the Bill was passed and more information on its form was available.

In response to questions from members, the Head of District Plan Policy advised the National Policy Statement – Indigenous Biodiversity (NPS-IB) had been further delayed and might not be released in time for consideration at this year’s meetings. He noted if government had made no decision on the NPS-IB by the end of 2021, Council would need to make an interim decision until it was released. He suggested Council consults on the streamlined planning process by March or April 2022 prior to the notified District Plan changes in August 2022.  He added this would allow time to consider public feedback.

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 21506

“That the Committee receives and notes the report.”

7.

Three Waters ReformS (21/1785)

Report No. PFSC2021/5/263 by the Strategic Advisor

 

Mr Dougal List, Project Director for regional water reform, gave a presentation of key points from the Minister of Local Government’s announcement on proposed Three Waters reforms (the reforms).  He noted the key areas of feedback on the proposed reforms were around the establishment of working groups, alignment with Resource Management Act reforms and changes to the Water Entities Act.

 

Moved: (Cr Rasheed/Cr Sutton)

“That Council immediately undertakes a community survey to gain an understanding of the community’s perspective on the proposed Three Waters reforms.”

Cr Milne expressed support for the motion noting that this was a multi-billion dollar question for Council and the largest single transaction that Council had been part of.  He did not believe Council had a process for finding out the community’s perspective on the issue and considered a formal survey of residents was essential.

Cr Mitchell questioned the need for undertaking consultation at this early stage.  He highlighted that it was still unclear what government was proposing.  He believed that the opportune time was through the select committee process.

Cr Barratt expressed support for the motion noting that the community had asked Council to consult with them more.  She considered it was not too early to go out and consult with the community and invite feedback.  She requested that the survey be carefully worded to avoid leading questions.

Cr Sutton expressed support for the motion.  She believed it was important to inform all residents and find out their views.  She also believed that local authorities had been misled by government.  She highlighted that government deciding to mandate the Three Waters reforms (the reforms) overrode one of the most important principles of the Local Government Act which was public consultation on matters of significance.  She said that in order for Council to feed through to the select committee process, it needed to know the views of residents.

Mayor Barry advised that it was crucial to gauge the community’s views.  He stated that Council needed to be informed when submitting through the select committee process. 

The meeting adjourned at 2.36pm and reconvened at 2.43pm

AMENDMENT MOVED:  (Mayor Barry/Cr Briggs)

“That the Committee:

(1)       agrees to undertake consultation with the community to help inform Council’s submission to the select committee process; and

 

(2)      notes that during that time Council agrees to also supply information on what the reform proposal means for Council to help inform individual submissions to the select committee process.”

Cr Hislop expressed support for the amendment.  She believed a more considered type of consultation was required.  She expressed concern that a Council survey now would result in feedback based on conjecture, misinformation and emotion.  She supported consulting residents once Council had more information on the reforms from government.

Cr Dyer agreed that community consultation was important.  He stated that the reality was that government was making the decision and it had its own formal process.  He supported waiting to hear back from government and then undertaking consultation with residents.

Cr Rasheed considered the proposal had already been rushed by government.  She believed it was important to obtain early feedback from residents and hear their perspectives.

Cr Briggs expressed support for the amendment.  He considered there was a risk of residents participating in the process now and thinking their voices had been heard when in fact more consultation would be required once Council had all the information.  He said that once the information was received from government, officers would draft an appropriate engagement plan for the community.

Cr Barratt spoke against the amendment.   She considered the community was already asking questions on the matter.  She believed residents should be consulted from the beginning and that this would encourage their involvement at a later date.

Cr Milne questioned Mayor Barry’s role on the Three Waters working group.  He reiterated Three Waters was a significant decision for Council.  He believed that residents would not object to a high level survey now followed by a more detailed survey once the information was received from government.  He considered that delaying the survey until February or March 2022 would risk a rushed consultation. He did not support the amendment.

Deputy Mayor Lewis expressed support for the amendment.  She believed it would be helpful to review the results of the survey Upper Hutt City Council was undertaking.  She considered Council would be wasting residents’ time if it began consultation without valid information. She suggested a set of answers to frequently asked questions could be developed and provided to those expressing concern.

Mayor Barry reminded members of Council’s unanimous decision regarding its submission to government on the reforms.  He highlighted that the submission outlined that Council was not in a position to undertake meaningful consultation with the community until it had received further information and better understood the next steps in the reform process. He noted that, although an outline of the next steps with regard to the select committee process was available, there would be no draft Bill available for some weeks. He noted that once the Bill was available, Council would be in a better position to analyse and understand what the reforms meant for Lower Hutt. He considered this was the opportune time to ask for community feedback.  He rejected Cr Milne’s comments that Council was doing nothing. He said he wanted residents to have good information so they could provide informed feedback. He added Council could then submit more meaningfully on the government process.

Cr Milne raised a point of order believing that Standing Order 22 had been breached.

Mayor Barry raised a point of order advising that there had been no breach of Standing Order 22.  He advised that he had moved an amendment which had been seconded and the amendment should be put to the vote.

The Chair ruled that Standing Order 22 had not been breached. 

 

Resolved: (BY DIVISION) (Mayor Barry/Cr Briggs)              Minute No. PFSC 21507

That the Committee:

(1)       agrees to undertake consultation with the community to help inform Council’s submission to the select committee process; and

 

(2)      notes that during that time Council agrees to also supply information on what the reform proposal means for Council to help inform individual submissions to the select committee process.”

 

The amendment was declared carried by division with the voting as follows:

For

 

Mayor Barry

Deputy Mayor Lewis

Cr Briggs

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Against

 

Cr Milne

Cr Rasheed

Cr Sutton

Cr Barratt

Total: 7

Total: 4

 

The Chair advised that the amendment now became part of the substantive motion.

 

MOVED:  (Cr Briggs/Deputy Mayor Lewis)

 

(1)   notes Cabinet’s recent decision to proceed with the Government’s proposed three waters reform, four water services entities model and timeline;

(2)   notes that the Government proposes to introduce legislation to mandate the reforms (Water Services Entities Bill), thus removing the ability for Councils to opt out;

(3)   notes that in response to concerns, the Government will establish a working group to include local government and iwi/Māori, to consider issues relating to representation, governance and accountability; and

(4)   confirms its commitment to ensuring Lower Hutt residents are fully informed of the reform programme, working with the Government as appropriate to achieve this.

 

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                       Minute No. PFSC 21508

“That the Committee:

(1)   notes Cabinet’s recent decision to proceed with the Government’s proposed three waters reform, four water services entities model and timeline;

(2)   notes that the Government proposes to introduce legislation to mandate the reforms (Water Services Entities Bill), thus removing the ability for Councils to opt out;

(3)   notes that in response to concerns, the Government will establish a working group to include local government and iwi/Māori, to consider issues relating to representation, governance and accountability;

(4)   confirms its commitment to ensuring Lower Hutt residents are fully informed of the reform programme, working with the Government as appropriate to achieve this;

(5)      agrees to undertake consultation with the community to help inform Council’s submission to the select committee process; and

(6)      notes that during that time Council agrees to also supply information on what the reform proposal means for Council to help inform individual submissions to the select committee process.”

8.

Strategic Change Framework (21/1805)

Report No. PFSC2021/5/264 by the Strategic Programmes Manager

 

The Director Strategy and Engagement elaborated on the report. He advised that members would receive regular updates on the strategic framework initiative.

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                   Minute No. PFSC 21509

“That the Committee notes and receives the report.”

MINOR MATTER NOT ON THE AGENDA

8a.

council’s submission on the resource management (enabling housing supply and other matters) amendment bill

 

Members discussed a potential submission from Council on the Resource Management (Enabling Housing Supply and Other Matters) Amendment Bill. The Chair explained urgency was needed due to the short time available for submissions, with the deadline that same day. The Chair called for a short adjournment of the meeting to allow time for members to consider the matter.

The meeting adjourned at 3.39pm and reconvened at 3.50pm.

Members discussed points for inclusion once the meeting reconvened.

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                   Minute No. PFSC 21510

“That the Committee:

(1)       sends the submission on the Resource Management (Enabling Housing Supply and other Matters) Amendment Bill as discussed at the meeting, taking into account suggested amendments and subject to approval by the Mayor and Committee Chairs; and

(2)      notes the tight timeframe will require a fast turnaround of responses and confidence that the submission will be approved before the deadline.”

9.

Policy, Finance and Strategy Committee Work Programme 2021-2022 (21/1782)

Report No. PFSC2021/5/139 by the Democracy Advisor

 

Resolved: (Cr Edwards/Cr Dyer)                                        Minute No. PFSC 21511

“That the Work Programme be received and noted.”

10.     QUESTIONS

There were no questions.

11.     EXCLUSION OF THE PUBLIC

Resolved(Cr Edwards/Cr Dyer)                                       Minute No. PFSC 21512

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

10.     Application for Rates Remission (21/1729)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Application for Rates Remission.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

There being no further business the Chair declared the public part of the meeting closed at 4.17 pm.  The non public part of the meeting closed at 4.29 pm.

 

 

 

 

S Edwards

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021