HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

POARI HAPORI O PITO-ONE 
Petone Community Board

 

 

22 October 2021

 

 

 

Order Paper for the meeting to be held in the

Petone Library, 7 Britannia Street, Petone,

on:

 

 

 

 

 

Monday 1 November 2021 commencing at 6.30pm

 

The meeting will be held under alert Level 2

 

 

 

Membership

 

Pam Hanna (Chair)

Mike Fisher (Deputy Chair)

Mike Henderson

Matt Roberts

Alex Voutratzis

Karen Yung

Deputy Mayor Tui Lewis

 

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 


COMMUNITY BOARDS FUNCTIONS AND DELEGATIONS

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a)         do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b)         are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(c)         are subject to any other statutory requirements that may apply to a particular delegation;

(d)         are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f)           promote centralisation of those functions where the appropriate expertise must be ensured; and

(g)         reflect that all statutory and legal requirements must be met.


DELEGATIONS

Decide:

·              Naming new roads and alterations to street names (in the Community Board’s area).

·              Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note 1

·              Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note 2

·              The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·              The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·              The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

·              The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

·              Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·              The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

CONSIDER AND MAKE RECOMMENDATIONS TO COUNCIL ON:

·              Particular issues notified from time to time by Council to the Community Board.

·              Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.


1  This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the              site crosses ward or community boundaries.

2  The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.


                                                                       4                                              30 August 2021

·              Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·              Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·              The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

 

GENERAL FUNCTIONS

Provide their local community’s input on:

·              Council’s Long Term Plan and/or Annual Plan.

·              Council’s policies, programmes (including the District Roading Programme) and bylaws.

·              Changes or variations to the District Plan.

·              Resource management issues which it believes are relevant to its local community, through advocacy.

·              The disposal or acquisition of significant assets.

·              Road safety including road safety education within its area.

·              Any other issues a Board believes is relevant to its local area.

·              Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

·              Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

·              An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·              An overview of parks, recreational facilities and community activities within its local area.

Develop:

·              Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

·              Local community awards.

Promote:

·              Recreational facilities and opportunities in its area with a view to ensure maximum usage.Arts and crafts in its area.

Appoint:

·              A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).


appendix 1 – community engagement fund

criteria

 

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

 


HUTT CITY COUNCIL

 

Poari Hapori o Pito-one  | Petone Community Board

 

Meeting to be held in the Petone Library, 7 Britannia Street, Petone on

 Monday 1 November 2021 commencing at 6.30pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES

Ms P Hanna

2.       He Mihi (21/1671)

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

 

Nā Rangimarie Rose Pere

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4.       Mayor's Address (21/1560)

Verbal address by Mayor Barry

5.       Presentations

a)      Presentation by the Jackson Street Programme (21/1562)

Verbal presentation by a representative of the Jackson Street Programme

b)      Presentation by representatives of CentrePort and Z Energy (21/1590)

Presentation on the Seaview Energy Resilience Project.

6.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.  

7.       Minutes

Meeting minutes Petone Community Board, 30 August 2021                                 9

8.       Democracy Advisor's Report (21/1563)

Report No. PCB2021/5/123 by the Democracy Advisor                                       16

9.       Community Engagement Fund 2021-2022 (21/1593)

Memorandum dated 5 October 2021 by the Community Advisor Funding and Community Contracts                                                                                                                 20

10.     Proposed New Private Street Name: Subdivision of
38 Tyndall Street, Waiwhetu
(21/1646)

Report No. PCB2021/5/233 by the Traffic Engineer - Network Operations         22

11.     Chair's report (21/1723)

Report No. PCB2021/5/132 by the Democracy Advisor                                       31

12.     Submission on Council's Class 4 Gaming Venue and Board Venue Policy review (21/1739)

Report No. PCB2021/5/133 by the Democracy Advisor                                       35

13.     Information Items

a)      Cornish Street - 'anti social' driver behaviour update (21/1659)

Report No. PCB2021/5/124 by the Traffic Engineer - Network Operations 38

b)      Petone public toilets - maintenance update (21/1755)

A verbal update by the Director, Neighbourhoods and Communities        

14.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

 

 

Judy Randall

DEMOCRACY ADVISOR

 


HUTT CITY COUNCIL

 

Poari Hapori o Pito-one | Petone Community Board

 

Minutes of a meeting held via Zoom on

 Monday 30 August 2021 commencing at 6.30pm

 

 

 PRESENT

(via audio-visual):           Mr M Fisher (Acting Chair)

                                          Mr M Henderson (from 6.53pm) Mr M Roberts

Mr A Voutratzis                            Ms K Yung                

Deputy Mayor T Lewis               

 

APOLOGIES:                  Ms P Hanna

 

IN ATTENDANCE

(via audio-visual):            Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Sherwood, Head of Parks and Recreation (part meeting)

Ms K Glanville, Senior Democracy Advisor
Ms J Randall, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved: (Mr Fisher/Ms Yung)                                          Minute No. PCB 21401

“That the apology received from Ms P Hanna be accepted and leave of absence be granted.”

 

2.

He Mihi

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

 

Nā Rangimarie Rose Pere

  

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

Under Standing order 15.1 the Chair allowed public comment from Mr Wayne Mackenzie on an item not appearing on the agenda.

 

Speaking under public comment, Mr Wayne Mackenzie requested an update on Council’s plans to address illegal driving activity in Cornish Street. He expressed disappointment he had not heard back from officers on the matter. He noted the police were busy with other issues on Friday and Saturday nights and could not attend to the problem.

 

The Chair agreed to ask Council officers to provide a response.

 

4.

Mayor's Address

Mayor Barry was unable to attend the meeting due to another commitment.

 

5.       Presentations

a)

Presentation by Local Councillor from Greater Wellington Regional Council

Cr Josh van Lier, a representative of Greater Wellington Regional Council (GWRC), provided an update on the following:

Public transport :

·           Buses and trains were running on Saturday timetables during Level 4 lockdown and this would continue when the region moved into Level 3 lockdown. Travellers with monthly passes would be able to transfer their August passes to September and transfer September passes to October.

·           Some Lower Hutt bus timetables would be changing to better align drivers with routes. This would help avoid bus cancellations and split shifts for drivers.

·           Operators had commenced improving linkages between buses and trains.

·           The Metlink fleet had received 10 new electric buses and was expecting 88 more in the successive 18 months.

Climate Change work:

GRWC had agreed to fully fund a carbon neutral pathway through its Long Term Plan, mostly through more electric buses. Carbon would be sequestered through the native reforestation of 1,350 ha of GWRC’s Park land over the next 10 years.

Flood protection work:

The RiverLink project procurement phase had commenced. Work was expected to commence on the project by October 2022. Native and willow plantings were planned for the riverbank.

Flood hazard modelling was being updated and community engagement on the modelling would follow. Cr van Lier agreed to update members once dates for public engagement had been determined.

Cr van Lier agreed to report back on riverbank rubbish between McEwen Bridge and Waione Street.

Mr Henderson joined the meeting at 6.53pm.

b)

Presentation by the Jackson Street Programme

Ms Hellen Swales, a representative of the Jackson Street Programme (JSP), provided an update as follows:

·           COVID-19 had interrupted a number of initiatives planned for Jackson Street, including Wellington on a Plate.

·           A Jackson Street promotion involving the upcoming World of Wearable Art (WOW) event would encourage shoppers to support local.

·           A virtual mall for Jackson Street had been organised to support businesses so shoppers could ‘click and collect’ items during the COVID-19 lockdown.

·           Frequent windy days had deposited rubbish on Jackson Street and in its drains. Wet rubbish was a slipping hazard and drains were getting blocked.

·           JSP supported the refurbishment of the Petone Wharf.

 

Mr Roberts left the meeting at 7.01pm and re-joined at 7.04pm.

6.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflict of interest declarations.

7.       Minutes

Resolved: (Mr Fisher/Mr Voutratzis)                                  Minute No. PCB 21402

“That the minutes of the meeting of the Petone Community Board held on Monday, 28 June 2021, be confirmed as a true and correct record.”

   

8.       Report referred for Board input before being considered by Subcommittee of Council

 

Traffic Resolution - Cuba Street, Petone - P15 & P120 Parking Restrictions (21/1267)

Report No. PCB2021/4/181 by the Traffic Engineer - Network Operations

 

Deputy Mayor Lewis considered that the officer’s recommendations should be strengthened by focussing the report on the drop-in centre and the play area.

The Director, Neighbourhoods and Communities agreed to forward Deputy Mayor Lewis’ feedback to officers.

 

Resolved: (Mr Fisher/Deputy Mayor Lewis)             Minute No. PCB 21403

“That the Board endorses the recommendations contained in the report.”

 

9.

Democracy Advisor's Report (21/1220)

Report No. PCB2021/4/102 by the Democracy Advisor

 

Resolved: (Mr Fisher/Ms Yung)                                          Minute No. PCB 21404

“That the Board receives and notes the report.”

 

10.

2021 Young Elected members Hui (21/1230)

Memorandum dated 3 August 2021 by the Democracy Advisor

 

Resolved: (Mr Fisher/Mr Henderson)                                 Minute No. PCB 21405

“That the Board:

(1)   notes the Young Elected Members Hui (the Hui) will be held in Northland from
27-30 October 2021;

(2)   notes the registration details for the Hui will not be finalised in time for this meeting to approve precise costs for the attendance of Board members;

(3)   notes the estimated cost of attending the Hui of approximately $1,300 per member;

(4)   notes the Training Policy for Community Boards adopted by Council at its meeting held on 26 March 2019, attached as Appendix 1 to the memorandum;

(5)   approves the attendance of Mr A Voutratzis at the 2021 Hui; and

(6)   notes that any member attending a training course, conference, seminar or similar event will be required to provide a written report and evaluation to the Board.”

11.     Information Items

a)

Petone Library Remedial Work and Moera Library Proposed Extension- Update (21/1266)

 

The Director, Neighbourhoods and Communities tabled a verbal update attached as page 6 to the minutes.

In response to questions from members, the Director, Neighbourhoods and Communities said the timeline for the work would depend on which decision was made. She agreed to include the Board on the design engagement.

 

b)

Other uses for refurbished Petone Wharf (21/1335)

Memorandum dated 20 August 2021 by the Head of Parks and Recreation

 

The Head of Parks and Recreation elaborated on the memorandum.

In response to questions from members, the Head of Parks and Recreation advised Petone Wharf (the wharf) was listed as a noted asset of heritage in Council’s District Plan. He highlighted it was not currently listed with Heritage New Zealand. He added there was an application to have the wharf listed but consideration of the application would take several months. He noted the original wharf frontage was part of the wharf’s heritage value and Council preferred to retain it.

 

Resolved: (Mr Fisher/Mr Roberts)                             Minute No. PCB 21406

“That the Board receives and notes the memorandum.”

     

12.     QUESTIONS   

There were no questions.

 

There being no further business the Chair declared the meeting closed at 7.36 pm.

 

 

 

M Fisher

CHAIR

 

 

 

CONFIRMED as a true and correct record

Dated this 1st day of November 2021

Meeting date:

30 August  2021

Director:

Andrea Blackshaw, Director Neighbourhoods & Communities
Kara Puketapu-Dentice, Director Economy and Development

Subject:

APPROACH TO LIBRARIES MAINTENANCE


In April 2021, Council developed a high-level work plan which proposed carrying out work required on 5 libraries over approximately a two-year period, in two parts. Part One starting in August 2021 included repairs to Petone and Moera Libraries, with refurbishment of both facilities taking place at a later date, and being informed by further community engagement. The next step was to develop a more detailed work plan to share with community and staff, and this was underway.

On 30 July, Chief Executive Jo Miller temporarily closed the Hardwick Smith Lounge in Belmont and the first floor of the Petone Library building due to the health and safety risk to staff and users from toxic mould. The Petone Library remains open, with additional health and safety measures in place.

An inspection of both facilities had found toxic mould and high moisture levels and a decision was made to close them immediately as a precautionary measure while further inspections are undertaken. That work is now underway and will be updated separately once information is available. Future decisions on Hardwick Smith Lounge will also be considered separately, as part of our overall assets work.

The recent turn of events with Petone has led us to reconsider both the priorities and approach, and we’re now proposing the following:

  1. Prioritise action on the full refurbishment of Petone Library, starting with community engagement via Community Board (in conjunction with work planned for  Petone 2040)
  2. Change approach on Moera Library – instead of carrying out just essential repairs now (and redevelopment later), revisit original plans for redevelopment with the Community Board and consider reinstating these. While we might miss an opportunity to improve on these plans, it would ensure Moera is available (and improved) to provide back-up when Petone/War Memorial Library (WML) are closed, which is now deemed more important.
  3. Bring forward work on Naenae Library, as this has a short lead in, and to ensure it can remain open during later works
  4. Push back work on WML slightly, to prioritise other work (and as this requires longer lead in)

This approach will give us the best chance of maintaining service levels across the city over the next two years, and tackling Petone first will mitigate the possible risk of further parts of Petone Library having to be being closed over time.

Staff at Petone Library and Heritage Centre have been informed about this approach. A report will also go to the Communities Committee in September.


                                                                                       1                                  01 November 2021

Petone Community Board

01 October 2021

 

 

 

File: (21/1563)

 

 

 

 

Report no: PCB2021/5/123

 

Democracy Advisor's report

 

 

 

 

1.    The primary purpose of the report is to update the Board on items of interest.

Recommendation

That the Board receives and notes the report.

 

Consultation and community engagement

 

2.    Repair and refurbishment of Lower Hutt libraries

A programme of work will soon be underway to repair and refurbish five of Lower Hutt’s libraries. Work on the Petone and Moera libraries is scheduled to commence first and Council is working on a plan for engagement with the wider community. Go to http://www.huttcity.govt.nz/Your-Council/Projects/petone-2040/ for more information on the Petone and Moera phase of the plan.

 

3.    Dangerous, Affected and Insanitary Buildings Policy 2021

Council has prepared an updated draft Dangerous, Affected and Insanitary Buildings Policy for public feedback. The policy aims to ensure that people in and around buildings in Te Awa Kairangi ki Tai /Lower Hutt are safe. To have your say go to https://haveyoursay.huttcity.govt.nz/dangerous-affected-insanitary-buildings-policy-2021 by 31 October 2021.

 

4.    Class 4 Gaming Venue and Board Venue Policy

Council is reviewing the use of Class 4 gaming machines across Te Awa Kairangi ki Tai/Lower Hutt as part of its wider vision to create a city of thriving communities. There are three options to consider: A sinking lid policy, the status quo or a per capita approach for machines and venues. Council wants feedback from as many interested parties as possible. To have your say go to https://haveyoursay.huttcity.govt.nz/gambling-policy-review by 3 November 2021.

 

 

 

5.    District Plan Review

Council is still keen to receive your ideas, concerns and suggestions on the District Plan as it is reviewed. Currently it is seeking views on natural hazards and walkable neighbourhoods.  Go to: https://haveyoursay.huttcity.govt.nz/district-plan-review to have your say.

 

Young Elected Members Hui 221

 

6.    The 2021 Young Elected Members’ Hui that was to have been held in Northland from 27-30 October 2021 has been postponed, most likely to February 2022, due to COVID-19 restrictions. New dates for the Hui will be advised once they are confirmed.

 

Central Ward By-election

7.       Following Council’s Central Ward by-election Glenda Barratt is the city’s new Central Ward councillor. This is Glenda’s third time as an elected member - she has collectively served 12 years as a Councillor in previous years.

 

Race to Zero – a city-wide carbon reduction initiative

 

8.       Council has voted in favour of signing up to the Race to Zero climate initiative, joining more than 730 cities around the world that have publicly committed to reducing carbon emissions. Hutt City Council is only the second council in New Zealand to join. The decision ensures continued work with the community on a city-wide roadmap with clear carbon reduction targets. It will require collective action – all Lower Hutt communities will need to do their part to reduce their carbon emissions. You can read more about this initiative in the Climate Change and Sustainability Committee agenda for 23 September 2021:  http://infocouncil.huttcity.govt.nz/Open/2021/09/CCASC_23092021_AGN_2951_AT.PDF

 

Seaview road closures

 

9.       A section of Port Road in Seaview from 12 Port Road to the intersection of Barnes Street will be temporarily closed on Saturday 30 October and Sunday 31 October 2021 (or on the reserve dates of Saturday 6 November and Sunday 7 November 2021 if required) to enable a filming event to take place.

 

10.     More detail can be found in the Infrastructure and Regulatory Committee agenda for 20 October 2021:

http://infocouncil.huttcity.govt.nz/Open/2021/10/IARCC_20102021_AGN_2992_AT_EXTRA.PDF

 

11.     Sections of road on Port Road and Toop Street in Seaview will be temporarily closed on Sunday 28 November 2021 (or on the reserve date of Sunday 5 December 2021 if required) for the 2021 Port Road Drags event.

 

12.     Sections of road on Port Road, Toop Street, Meachen Street and Barnes Street in Seaview will be temporarily closed on Sunday 23 January 2022 (or on the reserve date of Monday 24 January 2022 if required) for the Hutt Valley Motor Sport Club Port Road Sprint events.

 

13.     More details can be found in the Infrastructure and Regulatory Committee minutes of 21 September 2021:

http://infocouncil.huttcity.govt.nz/Open/2021/09/IARCC_21092021_MIN_2947_AT.PDF

 

 

2021/2022 Miscellaneous Administration and Training Budgets

 

14.  The Board is allocated $8,000 GST exclusive per annum, comprised of

 

       Miscellaneous Administration                            $5,000

       Training                                                               $3,000

 

15.  The Board has no expenditure to 30 September 2021.

 

16.  Note that approximately $1,300 is expected to be spent from the training budget in February 2022 if the Young Elected Members’ conference that was postponed from October 2021 goes ahead as planned.

 

 

Miscellaneous Administration

Training

 

$5,000.00

$3,000.00

Expenditure

             

$0.00

$0.00

Balance remaining

$5,000.00

$3,000.00

 

Appendices

There are no appendices for this report.    

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 


MEMORANDUM                                                  1                                                 01 November 2021

Our Reference          21/1593

TO:                      Chair and Members

Petone Community Board

FROM:                Debbie Hunter

DATE:                05 October 2021

SUBJECT:           Community Engagement Fund 2021-2022

 

 

Recommendations

That the Board:

(1)   notes that the Community Engagement Fund closed on 14 October 2021 and two applications had been received;

(2)   agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(3)   determines the funding to be granted through the Community Engagement Fund 2021-2022; and

(4)   requests the recipients of the Petone Community Engagement fund be invited to attend a Community Board meeting in 2022 to introduce themselves and to give feedback on the use of the grants. 

 

Purpose of Memorandum

1.    For the Board to assess the eligible Community Engagement Fund applications.

Background

Community Engagement Fund

2.    Hutt City Council agreed through the 2016/2017 Annual Plan to contribute $48,850 annually for the Community Board/Community Committee (now the Community Funding Panel) Community Engagement Fund. 

3.    This is for local activities and events that directly benefit the communities concerned.

4.    The fund was advertised through the Hutt News, through members of the Community Board, as well as also through Council’s online grants system.

5.    This time round organisations were able to make applications through Council’s website.  

6.    Two applications were received under the Petone Community Board Community Engagement Fund 2021-2022. 

 

7.    Two eligible applications were received as follows:

No

Organisation

Description

$Request

1

Hutt Timebank

For the costs of filming and editing a short video clip about Hutt Timebank

$500

2

Nourish Trust

Contribution towards their Xmas food hampers for families in need in the Petone area

$2,000

 

 

TOTAL REQUESTS

$2,500

 

8.    The Board has $6,250 available to be allocated.  Any unallocated funds can be used in Round 2 of the Community Engagement Fund.   

9.    Eligible Community Engagement Fund applications presented in this round request a total of $2,500.

Appendices

There are no appendices for this Memorandum.    

 

 

 

 

 

 

Author: Debbie Hunter

Community Advisor Funding and Community Contracts

 

 

 

 

Approved By: Melanie Laban

Head of Community Projects and Relationships

 

 

 

 

 

 

 

 

 

 


                                                                                       1                                                 01 November 2021

Petone Community Board

12 October 2021

 

 

 

File: (21/1646)

 

 

 

 

Report no: PCB2021/5/233

 

Proposed new Private street name: Subdivision of 38 Tyndall Street, Waiwhetū

 

Purpose of Report

1.    The report seeks approval for an appropriate street name for the private road at the subdivision at 38 Tyndall Street, Waiwhetū.

Recommendations

That the Board:

(1)   receives and notes the report; and

(2)   approves a name for the proposed private road, shown on the plan attached as Appendix 1 to the report as suggested below;

(a)        ‘Rātō’, recommended road type ‘Rise’; or

(b)        ‘Rātō’, recommended road type ‘Lane’; or

(c)        an alternate name from the Reserved Street Name list, attached as Appendix 2 to the report; or

(d)       an appropriate name tabled during the meeting; and

(3)   approves the appropriate road type as shown in the list attached as Appendix 3 to the report.

For the reason that these recommendations have been made so that the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

 

Background

2.    The subdivision of this site creates 23 residential lots gaining access off Tyndall Street.

3.    The responsibility for naming new roads within Lower Hutt lies with either the relevant Community Board or with the Infrastructure and Regulatory Committee for areas of the city not represented by a Community Board.

4.    In this case the naming for the proposed road lies with the Petone Community Board.

Discussion

5.    The existing house located at no 36 Tyndall Street was called ‘Rātō’and belonged to Harry Miles Hayward (d.1953), whom Hayward's Reserve is named after. The house later served as the Rosena Girls' Hostel. It still stands today at the end of Tyndall Street, the driveway roundabout having become part of the road. The new private road will run along the southern side of the property, and the developer has taken inspiration from this.

6.    The above names meet the requirements of AS/NZS 4819:2011, and have been checked and verified by Land Information New Zealand (LINZ) and are acceptable to be used.

7.    Several other suggestions were made, namely Tyndall Rise, and Riviera Rise but were not accepted by LINZ.

Options

8.    Options for the naming of the Private Road are:

a.         ‘Rātō’

b.         an alternate name from the Reserved Street Name List, attached as Appendix 2 to the report; or

c.          an alternate name tabled during the meeting.

9.    Road Types recommended for the Private Road are:

a.         Lane; or

b.         Rise; or

c.          Way; or

d.         an appropriate road type as shown in the list attached as Appendix 3 to the report.

10.  If an alternate name is tabled during the meeting, it can be considered for use but will be subject to meeting the requirements of AS/NZS 4819:2011 and gaining LINZ approval. An appropriate backup name must also be recommended in case the alternate name is deemed not suitable.

Climate Change Impact and Considerations

11.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

12.  The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.  

Consultation

13.  As is normal with the naming of private ways, consultation has been limited to the relevant committee, developer and their community network.

14.  Council’s Principal Māori Advisor has been consulted on the suitability of the names and is satisfied with the suggestions.

Legal Considerations

15.  The Community Board has the delegated responsibility to name the private road.

16.  The new street name is required as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

Financial Considerations

17.  There are no financial considerations. The developer is responsible for the necessary street name signs. This will be undertaken by Council’s contractor with the cost paid by the developer.

Appendices

No.

Title

Page

1

Appendix 1 - Subdivision of 38 Tyndall Street - Street Naming

25

2

Appendix 2 - Reserved Street Names

26

3

Appendix 3 - Extract from Permitted Roads

29

    

 

 

 

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

 

 

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

 

 

Approved By: Jon Kingsbury

Head of Transport


Attachment 1

Appendix 1 - Subdivision of 38 Tyndall Street - Street Naming

 


Attachment 2

Appendix 2 - Reserved Street Names

 




Attachment 3

Appendix 3 - Extract from Permitted Roads

 



                                                                                       1                                                 01 November 2021

Petone Community Board

19 October 2021

 

 

 

File: (21/1723)

 

 

 

 

Report no: PCB2021/5/132

 

Chair's report

 

 

 

 

 

Recommendation

That the report be received and noted..

 

 

Appendices

No.

Title

Page

1

Petone Community Board Chairperson’s Report November 2021

32

    

 

 

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

  


Attachment 1

Petone Community Board Chairperson’s Report November 2021

 




                                                                                       1                                                 01 November 2021

Petone Community Board

21 October 2021

 

 

 

File: (21/1739)

 

 

 

 

Report no: PCB2021/5/133

 

Submission on Council's Class 4 Gaming Venue and Board Venue Policy review

 

 

 

 

 

Recommendation

That the Board:

(1)   notes that in terms of its delegations, a submission to Council in respect of Council’s review of its Class 4 Gaming Venue and Board Venue Policy requires the Board’s endorsement; and

(2)   approves the submission attached as Appendix 1 to the report.

 

Background

1.    Council is reviewing its current policy on the use of class 4 Gaming machines (pokies) across Te Awa Kairangi as part of its wider vision to create a city of thriving communities. A range of options for regulating and administering the number of gaming machines and venues are proposed as part of public consultation on the policy.

2.    Feedback is invited on Council’s proposals to amend the policy. Further information is available at https://haveyoursay.huttcity.govt.nz/gambling-policy-review

3.    Submissions close on 3 November 2021.

 

Appendices

No.

Title

Page

1

Appendix 1 - Submission on Council's Gaming and Board Venue Policy proposals October 2021

37

    

 

 

 

 

 

 

 

Author: Judy Randall

Democracy Advisor

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 


Attachment 1

Appendix 1 - Submission on Council's Gaming and Board Venue Policy proposals October 2021

 

 


                                                                                       1                                  01 November 2021

Petone Community Board

13 October 2021

 

 

 

File: (21/1659)

 

 

 

 

Report no: PCB2021/5/124

 

Cornish Street - 'anti social' driver behaviour update

 

 

 

 

1.    Speaking under public comment at the 30 August 2021 Community Board meeting, Mr Wayne Mackenzie requested an update on Council’s plans to address illegal driving activity in Cornish Street. He expressed disappointment he had not heard back from officers on the matter. He noted police were busy with other issues on Friday and Saturday nights and could not attend to the problem.

Recommendation

That the report be noted and received.

 

2.    Since Mr Mackenzie’s presentation to the Community Board, Council Officers have been working with NZ Police to develop a way forward across Lower Hutt, recognising that treating individual symptoms does not cure the underlying cause.

3.    At a briefing held with Councillors on 29 September 2021, attended by NZ Police and Council officers from Transport and Neighbourhoods and Communities, it was agreed that a working group be formed to develop a joint strategy to address the increasing prominence of ‘anti-social’ driver behaviour.

4.    In relation to Cornish Street, Council officers in conjunction with Waka Kotahi have commenced consultation on a proposal to close the State Highway 2 – Cornish Street intersection as part of the SH2 Ngauranga to Featherston Safety Improvement Project. (refer Appendices 1 and 2 to the report).

5.    Consultation is scheduled to close 1 November 2021, with representatives of both Waka Kotahi and Council meeting with affected businesses as required.

6.    Council officers have developed a traffic calming plan for Cornish Street to work in conjunction with Waka Kotahi, and once a decision is forthcoming, it will be in a position to implement the relevant plan within a 2 – 8-week period.

7.    Council’s plan is based around the installation of rubberised speed cushions and humps (vertical deflection) to dissuade the use of the area for ‘anti-social’ behaviour, while maintaining the day-to-day operational efficiency. (refer Appendix 3 to the report).

8.    Officers are conscious of having to strike a balance between the road’s operational efficiency within an industrial area, and the after-hour behaviour affecting nearby residents.

 

Appendices

No.

Title

Page

1

Appendix 1 - Waka Kotahi Consultation Letter

40

2

Appendix 2 - Waka Kotahi Consultation Plan

42

3

Appendix 3 - Hutt City Council Consultation Plan

49

    

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

 

Reviewed By: Bob Hu

Traffic Engineering Manager

 

 

 

Approved By: Jon Kingsbury

Head of Transport


Attachment 1

Appendix 1 - Waka Kotahi Consultation Letter

 



Attachment 2

Appendix 2 - Waka Kotahi Consultation Plan

 








Attachment 3

Appendix 3 - Hutt City Council Consultation Plan