1                                         26 November 2021

HUTT CITY COUNCIL

 

Komiti Ratonga o Te Awa Kairangi|

Hutt Valley Services Committee

 

Minutes of a meeting held in the Hutt City Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

 Friday 26 November 2021 commencing at 9.30am

 

 

PRESENT:

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

 

Cr B Dyer

Cr C Carson, UHCC

 

Cr S Rasheed

Mayor W Guppy, UHCC

 

Cr N Shaw

Cr P Lambert, UHCC

 

APOLOGIES:                   There were no apologies.

 

IN ATTENDANCE:         Ms H Oram, Director Environment and Sustainability, HCC

Mr B Hodgins, Strategic Advisor, HCC

Mr J Scherzer, Head of Climate and Solid Waste, HCC (part meeting)

Mr B Latimer, Parks and Reserves Manager, UHCC

Mr D Kerite, Head of Regulatory Services, HCC

Ms A Doornebosch, Democracy Advisor, HCC

Ms J Stevens, Minute Taker, HCC

Mr A Buchanan, Senior Governance Advisor, UHCC

Mr J McKibbin, Group Manager, Network Management Group, Wellington Water Limited

Mr Paul Gardiner, Manager, RM and Environment , Wellington Water Limited

Ms A Hector, Manager, Wastewater Contracts, Wellington Water Limited

 

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

 There were no apologies. Cr Dyer signalled that he may need to submit an apology for early departure.

 

3.

Election of Chair and Deputy Chair

The Head of Democratic Services of Hutt City Council called for nominations for the position of Chair.  Cr Newell nominated Cr Briggs and Mayor Guppy seconded the motion.  The Head of Democratic Services, Hutt City Council called for any other nominations, and as there were none she put the motion.

 

Resolved:   (Cr Newell/Mayor Guppy)                                    Minute No. HVSC 21501

 

“That Cr Briggs be declared Chair of the Hutt Valley Services Committee until October 2022.”

 

 

Cr Briggs assumed the Chair.  The Chair called for nominations for the Deputy Chair.
 Cr Carson nominated Cr Newell and Cr Shaw seconded the motion.   The Chair called for any other nominations, and as there were none, she put the motion.

 

Resolved:  (Cr Carson/Cr Shaw)                                                  Minute No. HVSC 21502

That Cr Newell be declared Deputy Chair of the Hutt Valley Services Committee until October 2022.”

 

4.       PUBLIC COMMENT

There was no public comment.

5.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

6.       Minutes

Resolved:   (Cr Briggs/Cr Lambert)                                     Minute No. HVSC 21503

That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 11 June 2021, be confirmed as a true and correct record, subject to an amendment to paragraph 3 of item 8 to refer to Cr Briggs, not Cr Barry.”

  

 

7.

Proposed Meeting Dates for 2022 (21/1183)

Report No. HVSC2021/5/25 by the Democracy Advisor

 

Resolved:   (Cr Briggs/Cr Dyer)                                              Minute No. HVSC 21504

That the Committee:

(1)   agrees to adopt the following schedule of meetings for 2022:

(a)   Friday, 11 March 2022 at 9.30am (Hutt City Council);

(b)   Friday, 6 May 2022 at 9.30am (Upper Hutt City Council);

(c)   Friday, 26 August 2022 at 9.30am (Hutt City Council);

(2)   agrees to adopt the following schedule of draft agenda meetings for 2022:

(a)   Tuesday, 1 March 2022 at 10.00am;

(b)   Tuesday, 26 April 2022 at 10.00am;

(c)   Tuesday, 16 August 2022 at 10.00am;

(3)   agrees that the draft agenda meetings for 2022 will be held via Microsoft Teams;

(4)   delegates authority to the Chief Executives of the two Councils, in consultation with the Chair, to alter the date, time or venue of a meeting, or cancel a meeting should circumstances require this; and

(5)   notes that the last meeting cycle (November/December 2022) will be scheduled following the 2022 local body elections.”

For the reason that adoption of a meeting schedule and agreement over the venue for meetings allows orderly planning for all involved.

8.

Wastewater Joint Venture Update 6 August 2021 – 3 November 2021 (21/1862)

Report No. HVSC2021/5/1 by the Strategic Advisor

 

The Strategic Advisor, Hutt City Council introduced three representatives of Wellington Water Limited in attendance at the meeting.

 

In response to questions from members, the Strategic Advisor, Hutt City Council agreed to circulate the terms of reference for the Veolia review to members of the Committee and confirmed that the Seaview Wastewater Treatment Plant was covered in the review.

 

Resolved:   (Cr Briggs/Cr Carson)                                           Minute No. HVSC 21505

That the Committee notes the information in this report.”

 

9.

Update on Silverstream Landfill (21/1743)

Report No. HVSC2021/5/145 by the Head of Climate and Solid Waste

 

The Head of Climate and Solid Waste, Hutt City Council elaborated on the report.

 

In response to questions from members, the Head of Climate and Solid Waste, Hutt City Council advised that Hutt City Council had allocated funding of $2.5M for resource recovery, either at Silverstream Landfill or an alternative site.  He noted that no cost sharing arrangement was currently in place for this. He said that sites in Upper Hutt and Wellington were used for the collection of composting material, but Composting New Zealand in Kapiti was the only location in the region where composting takes place. He indicated that informal meetings with the Residents Liaison Group provided for the exchange of information, and there was no indication that residents were dissatisfied with operations on the site.

 

Members noted that there was significant public interest in how the landfill was operated and the effect of recycling on the landfill.  Members also noted that communication on projects related to the landfill would be provided to both Councils. 

 

Resolved:  (Cr Briggs/Cr Newell)                                            Minute No. HVSC 21506

 

“That the Committee receives the report.”

10.

Akatarawa Cemetery Update (21/1812)

Report No. HVSC2021/5/146 by the Upper Hutt City Council

 

The Parks and Reserves Manager at Upper Hutt City Council elaborated on the report. He advised that work had commenced on the detailed extension design of the cemetery, with meetings taking place to consider options available.  He noted this included consideration of eco-burials, urupā’s and religious sections within the cemetery. He noted that feedback from the community was required, along with a review of the rules that had applied at the cemetery over the last 100 years. He added that his next report to the Committee would provide a progress update.  He hoped the work would be completed by the end of the financial year for implementation over three years from 2022/23.

 

Members noted that there would be public interest in this matter and that elected members would like to be involved in the communication and consultation to be undertaken.

 

In response to questions from members, the Parks and Reserves Manager commented on the use of cameras at the cemetery and the difficulty associated with locating those responsible for tyre burning.  

 

Resolved:   (Cr Briggs/Cr Carson)                                            Minute No. HVSC 21507


“That the Committee notes and receives the report.”

 

11.

Dog Control Update (21/1742)

Report No. HVSC2021/5/2 by the Head of Regulatory Services

 

The Head of Regulatory Services, Hutt City Council elaborated on the report.  He advised that the ‘doggone’ tag system had been discontinued as it relied heavily on dog owners using the system.  He highlighted that the ‘one tag for life’ had been implemented with positive feedback received from dog owners.

The Chair noted that there would be future discussions over the duplication of reporting to the Committee and any other issues identified by members to allow recommendations to be made to incoming Councils after the 2020 local body elections.

 

Resolved:   (Cr Briggs/Cr Newell)                                           Minute No. HVSC 21508

 

“That the Committee notes and receives the information.”

12.

Dog Control Update (21/1889)

Report No. HVSC2021/5/148 by the Upper Hutt City Council

 

Resolved:    (Cr Briggs/Mayor Guppy)                                     Minute No. HVSC 21509

 

“That the report be noted and received.”

13.

Health Office Activities Update (21/1584)

Report No. HVSC2021/5/149 by the Environmental Health Manager

 

The Head of Regulatory Services, Hutt City Council elaborated on the report.

 

In response to a question from a member, the Head of Regulatory Services, Hutt City Council advised that the non-compliance detected during a controlled purchase operation took place in Upper Hutt.  He undertook to email members with the details.

 

In response to questions from members, the Director Environment and Sustainability, Hutt City Council advised that food and alcohol premises were not penalised if their licences were renewed following the expiry date of the previous licence.  She undertook to email members as to whether licence fees were backdated in these circumstances.

She advised that officers had undertaken a risk assessment regarding the December introduction of the COVID 19 traffic light system. She noted that government had not mandated any activities related to inspections and no action would be taken until such time as this had been mandated.

 

Resolved:   (Cr Briggs/Cr Dyer)                                               Minute No. HVSC 21510

 

“That the Committee notes and receives the information.”

 


 

14.

REGIONAL JOINT SERVICES OPPORTUNITIES

 

The Chair reiterated that members were invited to bring suggestions to the Committee for recommendation to the incoming Councils.

 

15.     CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 10.02am.

 

 

 

 

Cr J Briggs

CHAIR

 

CONFIRMED as a true and correct record

Dated this 11th day of March 2022