0                                          2 November 2021



Poari Hapori o Ōkiwinui

Eastbourne Community Board

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 2 November 2021 commencing at 7.15pm




Ms V Horrocks (Chair)

Mr M Gibbons


Ms B Moss

Mr B Spedding (Deputy Chair)


Mr F Vickers



Deputy Mayor T Lewis



APOLOGIES:                  There were no apologies.


IN ATTENDANCE:         Mayor C Barry (part meeting)
Mr K Puketapu-Dentice, Director Economy and Development
Mr J Kingsbury, Head of Transport

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

Mr B Hu, Traffic Engineering Manager

Ms J Randall, Democracy Advisor




1.       APOLOGIES

 There were no apologies.


The Eastbourne Awards

The Eastbourne Awards were presented by Mayor Barry.  The following recipients were selected:


·     Ms Gail Abel– for the many years of energy and love with which she has cared for the environment of Eastbourne and the Bays.  Ms Abel was unable to attend the award ceremony due to a prior commitment. Her award will be presented at the meeting of the Board on Tuesday 8 February 2022.


·     Ms Judy Lawrence – for helping community groups in Eastbourne and other communities in New Zealand and the world to better understand the impacts of sea level rise and the ways communities can plan for a different future.


·     Ms Joanna Ponder and Mr Richard Ponder – for sharing their love of books and art with the residents of Eastbourne and their generous contribution to the cultural life of the community.


·        Mr David Maxwell Cheyne - for his loyalty and service to Eastbourne and the Muritai Yacht Club, as their Judge and Starter for club races for over 20 years.

The full citations are attached as pages 7-9 to the minutes.


Under Standing Order 15.1 Mr Owen Spearpoint raised a matter under public comment which fell within the terms of reference of the Eastbourne Community Board.  He expressed disappointment with the lack of Council consultation regarding the section of the Marine Parade fence that had been removed.  

Under Standing Order 15.1 Ms Heather McLean raised a matter under public comment which fell within the terms of reference of the Eastbourne Community Board. She noted the Marine Parade fence had been in place for 56 years and the wooden palings in the fence that had been removed had only needed replacing. She advised that without the fence the strength of the wind could be overwhelming. She asked for a walkway on the seaward side to allow easy pedestrian access, particularly for the safety of wheelchairs and push chairs. She tabled supporting material attached as pages 10-15 to the minutes.

The Chair agreed the Marine Parade fence would be an item for the Board’s agenda at its first meeting on 8 February 2022.

The remaining public comments are recorded under the item to which they relate.



Mayor's Address

Mayor Barry provided a verbal address attached as pages 16-17 to the minutes.

5.       Presentations


Presentation by representatives of CentrePort and Z Energy

Mr Brent Cooper, Project Manager, Z Energy, provided an update on the Seaview Energy Resilience Project. He highlighted the Seaview Wharf was a critical lifeline asset in terms of an emergency response and essential in terms of a long-term economic response for the region. He explained the existing wharf was old and required an upgrade. He said the first part of the project had involved replacing the pipeline from Point Howard to Port Road and this was almost complete. He explained the second stage would involve upgrading Seaview Wharf and the pipeline that ran along it. He also explained the third stage would involve replacing the pipeline sections from Port Road to the fuel storage terminals. He said piling for stage two would not commence until March 2022 so that little blue penguins’ nesting times were not disturbed. He advised the main wharf head would be a priority due to the level of work needed and would take approximately 12 months. He added work on the ‘dolphins’ and ‘walkway’ on the wharf would follow. He advised work was currently focussed on obtaining resource consent and managing environmental aspects of the project, particularly the protection of marine life. He noted the work had been designed to fit within the construction noise standards adopted by Council and Greater Wellington Regional Council. He predicted the piling work would need to fit around fuel deliveries and adverse weather. He added noise levels would be regularly monitored.

In response to questions from members, the Project Manager, Z Energy advised an interactive project website would be available from the end of November 2021 where residents could keep updated on the work and check noise levels. He said the project team would be engaging directly with residents living within 800m of the project work. He added the area would be reintegrated with its surroundings to improve it as a public amenity once the project was complete.



Presentation by a Councillor of Greater Wellington Regional Council

Cr Prue Lamason was unable to attend the meeting due to a prior commitment.


There were no conflicts of interest declarations.

7.       Minutes

Resolved: (Ms Horrocks/Mr Spedding)                                   Minute No. ECB 21501

 That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 31 August 2021, be confirmed as a true and correct record.”



Chair's Report (21/1568)

Report No. ECB2021/5/127 by the Chair


Resolved: (Ms Horrocks/Mr Gibbons)                                 Minute No. ECB 21502

“That the report be noted and received.”



Community Engagement Fund 2021-2022 (21/1594)

Memorandum dated 5 October 2021 by the Community Advisor Funding and Community Contracts


Resolved: (Ms Horrocks/Deputy Mayor Lewis)                 Minute No. ECB 21503

“That the Board:

(1)     notes that the Community Engagement Fund closed on 14 October 2021 and three applications had been received;

(2)     agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(3)     approves the application from the Eastbourne Toy Library for $200.00 for the purchase of new toys and resources;

(4)      approves the application from the Point Howard Association for $540.00 for the purchase of a forza basketball heavy duty flex hoop and a Sure Shot Indoor/Outdoor basketball blackboard;

(5)      approves the application from Nourish Trust for $150.00 towards the purchase of food for a Christmas hamper for a family in need in within the Board’s boundaries; and

(6)     requests the recipients of the Eastbourne Community Engagement fund be invited to attend a Community Board meeting in 2022 to introduce themselves, particularly to the newly elected members, and to give feedback on the use of the grants.



Democracy Advisor's Report (21/1567)

Report No. ECB2021/5/128 by the Democracy Advisor


Resolved: (Ms Horrocks/Ms Moss)                                      Minute No. ECB 21504

“That the Board receives and notes the report.”

11.     Information Items


Williams Park Management Plan Consultation Report (21/1650)

Memorandum dated 12 October 2021 by the Parks, Reserves and Recreation Planner


The Parks, Reserves and Recreation Planner elaborated on the memorandum.

In response to questions from members, the Parks, Reserves and Recreation Planner advised the majority of submitters in the second round of consultations did not want the main entrance to Williams Park to be moved. As a result they had selected neither of the two options offered.  He added Council’s Communities Committee would be presented with a third option (Option C) that would not include the proposed new main entrance on Kereru Road. He noted submissions had overall been more supportive of removing the caretaker’s cottage. He highlighted that most heritage features of the cottage’s interior had already been removed so it was unlikely to be considered for a heritage listing. He envisaged the Williams Park Management Plan (the plan) would be staged over several years, which would allow time for the Eastern Bays Shared Path to be integrated into the plan. He agreed to distribute the new Option C to submitters.

In response to questions from members, the Head of Transport confirmed Council’s Transport Team would be investigating ways to integrate the Shared Path with the plan. He noted traffic calming, the environment and people movement all needed to be considered.



Resolved: (Ms Horrocks/Mr Vickers)                        Minute No. ECB 21505

“That the Board notes and receives the memorandum.”



Transport Update No. 1 (21/1666)

Memorandum dated 13 October 2021 by the Traffic Engineering Manager


Speaking under public comment, Mr Troy Baisden outlined a number of issues caused by the cancellation of the No. 85 bus route.  He noted bus capacity was not well matched to times when passengers travelled. He considered that Greater Wellington Regional Council (GWRC) could do more to manage driver capacity.  He considered improved data on passenger statistics was needed to provide a more accurate picture of passenger needs. He agreed to send his analysis of the issues to the Chair.

The Traffic Engineering Manager elaborated on the memorandum. He advised officers were working with GWRC to review bus stops located on key routes. He agreed officers would provide an update on the matter for the next meeting of the Board on 8 February 2022.


Resolved: (Deputy Mayor Lewis/Mr Gibbons)          Minute No. ECB 21506

“That the Board receives and notes this memorandum.”



Report back - climate sensitive towns and communities conference October 2021 (21/1761)

Report No. ECB2021/5/134 by the Chair


The Chair elaborated on the report.


Resolved: (Ms Horrocks/Mr Vickers)                        Minute No. ECB 21507

“That the report be noted and received.”

12.     Reports from representatives on local organisations


Report back from representatives on local organisations (21/1569)

Report No. ECB2021/5/129 by the Democracy Advisor


a)    Okiwi Trust

       The Chair highlighted the Trust had two new coordinators. A letter had been sent to volunteer drivers to encourage vaccination. The Trust was in a positive financial state.


b)    Eastbourne Youth Workers Trust

       Mr Spedding advised there was nothing to report.

c)    Community Emergency Response Group

       Mr Spedding highlighted an emergency water response event was being planned. More information on this was to follow.

d)    Eastbourne and Bays Community Trust

       Mr Gibbons reported the next meeting of the Trust would be held on 18 November 2021.

e)    Vibrant Village

       Speaking under public comment, Ms Jane Lloyd-Evans explained the old police cell block would be returned to Eastbourne to become a small museum and part of the history of Eastbourne. She advised she had volunteered to assist Mr Gibbons with the design and with the consent for the building. She noted it was important to ensure the character was preserved when the building was refurbished.

f)    MIRO

       Mr Vickers advised cats had eaten six banded dotterel eggs.



There were no questions.


There being no further business the Chair declared the meeting closed at 9.11 pm.









V Horrocks





CONFIRMED as a true and correct record

Dated this 8th day of February 2022

Judy Lawrence

Eastbourne Order of Excellence

For supporting community groups in Eastbourne and other communities in New Zealand and the world to better understand the impacts of sea level rise and how we can plan for a different future


A Senior Research Fellow at the New Zealand Climate Change Research Institute, Victoria University of Wellington, Dr Judy Lawrence has been involved for many years in climate change policy and practice with central and local government. A strong international thought leader on climate change adaptation, Judy is a Coordinating Lead Author with the Intergovernmental Panel on Climate Change (IPCC) and a member of New Zealand’s Climate Change Commission.

Judy and her husband, Roger, have lived at Point Howard since 1974. They built one of the first private cable cars in the region, built a passive solar house and Roger has lovingly restored the bush environment that surrounds them.

Judy has played a major role in many local environmental issues over the years. She became involved with EHEA in the late 70's working on key local planning issues. She worked with an engineer from Point Howard, John Wood, to develop plans for a walkway around the Bays. A project that is now, in 2021, about to become a reality.

As Chair of Point Howard Association when the LPG depot was mooted at Seaview Judy led a team of engineers and supportive community members to successfully thwart this project, despite a government attempt to override the community with special legislation to establish LPG storage at Seaview.

Judy was elected to represent Eastbourne on the Regional Council in the mid -1980s and was the first member to have a baby in office and take him to meetings. With Keith Spry, she helped protect the Taupo Swamp at Plimmerton, one of the last remaining unprotected wetlands in the region, and to retain public ownership and access to the Korokoro reclamation. Judy also fought for removal of the sewage discharge from Wellington Harbour to treatment at Seaview and discharge at Pencarrow, cleaning up the harbour and eliminating several discharges including the one at Point Howard and other Bays. 

Judy has been mindful of the impact of climate change on Eastbourne and Seaview for some time and her work on planning for sea level rise has given her the knowledge and experience to help the communities of Eastbourne and Petone and elsewhere in New Zealand to better understand the impacts of sea level rise and the ways we can plan for a different future. She has regularly given talks and helped community groups develop their own solutions to the impacts of climate change.

This is the work Judy is most proud of as she has been able to work with international colleagues, especially in the Netherlands and USA, in building new tools to help local authorities and councils to prepare for the coastal impacts of sea level rise and flooding from increased heavy rainfall. The completion of the Hutt River flood risk management plan from Melling to the sea was the first application in New Zealand where her team used a dynamic adaptive pathways planning approach developed in the Netherlands. This has since been used by other councils in New Zealand which has led to international interest and her role as Coordinating Lead Author for the IPCC Sixth Assessment Report on climate change impacts, adaptation and vulnerability.

In Judy Lawrence’s own words: “At the end of the day working with people and building on local initiatives is the life blood of addressing real change that is relevant to the world around us. We are doing this for our mokopuna. We are a team of people in different places and spaces and collectively we make a difference.”

Eastbourne Award of Excellence 2021 awarded to

Joanna and Richard Ponder

For more than twenty years Joanna and Richard have for shared their love of books and art with the residents of Eastbourne and been generous contributors to the cultural life of our community.

It all began in 1999 at 17 Rimu street when Rona Gallery was acquired from Mark and Anna Jacobsen in exchange for a couple of paintings. Joanna and Richard were supported in this venture by their son James who had a keen interest in art. Caterina joined the business shortly after opening and her artistic eye was much appreciated.

Richard and James planned a gallery with one bookcase but Joanna insisted Richard’s gallery had a book area of her favourite children’s books. Joanna had a lot of favourite books and that one bookcase grew rapidly as she started to add her favourite novels. In the early 2000s it was agreed that they needed a specialised shop so that Joanna could stock a more complete range of literature, history and a burgeoning collection of children’s stories, including picture books and novels from New Zealand and the world’s best authors. Thus the business moved into the 2nd premises on Rimu Street.

 In 2009 it was decided that the business would operate under one roof, so Richard and Joanna moved the location to the hardware store at 151 Muritai Road.

When moving out of Rimu Street to the current site, Joanna and Richard inherited the post office. Mick Louden, Rhyna Cottrell and Sally Grandy brought their professional skills to managing this part of the business. In 2014, the gallery was once again overhauled, an apartment built above it, and so the Post Office at Rona Gallery was closed.

The new venue, Rona Gallery, proved perfect for book launches and numerous local authors and others have benefited from the Ponders’ generosity in sharing their lovely space with book lovers from Eastbourne and beyond. Mary McCallum, assisted by Alicia Ponder, fronted a series of poetry and book readings, music performances and talks by locals with expertise in the arts and sciences.

There was always a buzz around author visits, a notable one being the unofficial launch of an international cook book. Gordon Ramsay visited Rona Gallery, insisting to his publisher that this would be the only bookshop in which he would be signing his books.

Over the years Rona Gallery has employed many Eastbourners, some of whom have gone on to careers in literature and the arts. These include  A.J. Ponder, best known locally for “Wizard’s Guide to Wellington”, Mary McCallum publishing director and editor at Mākaro Press and co-director of The Cuba Press, and Giselle Clarkson, cartoonist and illustrator of children’s books.

Laurie Ward, an integral part of Rona Gallery is well known for his performances with the Butterfly Creek Theatre Troupe, a volunteer organisation Richard and Joanna have supported over the years. Many others, mostly university students, have benefited from their employment in the gallery to support their education.

Richard and Joanna have supported key community organizations. In 2015 they joined with Michael and Dianne Ponder in committing quarter of a million dollars to New Zealand Hospices; including a contribution to a new building for the local Te Omanga Hospice.

Eastbourne thanks Joanna and Richard for their wonderful contribution to the cultural life of our community.




Eastbourne Order of Excellence

Awarded to

David Maxwell Cheyne

For more than twenty years the Eastbourne sailing community has benefited from David Cheyne’s constant presence around the Muritai Yacht Club as a volunteer Judge and Starter for local yacht races.

David’s link to the yacht club goes back to when he learned to sail as a child living in Eastbourne. In 2000, when the club found itself without a judge and starter, David was approached to take on the role even though he no longer lived in Eastbourne. His commitment is such that during the yachting season he leaves his home in Hataitai early every Saturday and catches two buses to Eastbourne.

Rain or shine, too much or too little wind, David has to make his journey before a call can be made on whether to race if the conditions are marginal. No matter how many times David has arrived to find a race cancelled he has always insisted he does not mind, he enjoys the trip out to Eastbourne.

David is a valuable asset to the yachting community as his role is not particularly popular. It is a sometimes thankless task spending many hours scoring competitors and sitting in what can be a very confined space in very hot and windy conditions.

Thanks to his position in the tower acting as an all-seeing eye in the sky no one, club leadership or top sailors, are safe from David’s quick wit as a teller of tales and good-natured jokes as the end-of-day results are announced.

Sailing has always been a much loved and activity in Eastbourne. Hundreds of sailors, young and old, have been supported by David’s enthusiasm and generosity with his time. The community thanks David for this and hopes the association will continue for many more years.


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Mayoral Address


Kia ora koutou,


This is the last community board meeting of the year, and I just want to start by acknowledging all the hard work you have done for your communities.


2021 has been a really busy year, and we’ve managed to do so much together. We delivered a bold and ambitious ten-year plan, continued to tackle the effects of COVID-19, changed our rubbish and recycling service, and started key projects to address the infrastructure challenges that face our city. 


Infrastructure - central government


And we’re all starting to see the benefits and recognition of this work from central government. Since our last meeting, the Cross Valley Connections (CVC) business case has been approved, which takes us a step closer to being able to confirm the project and access government funding.


We know congestion is a big issue for commuters, especially for those who travel to town in the morning along The Esplanade. The CVC is designed to decrease this congestion by improving the pathway across Lower Hutt for all users — vehicles, micro-mobility, and public transport — to make commuting more efficient for everyone. Consultation will be happening in the near future, so it’s important that we engage our communities to deliver the best possible project.


Government has also progressed our application to deliver infrastructure needed for housing under the RiverLink project to the next stage. Across the city, and in your communities, we’re facing a housing and renting crisis, and we simply need more supply.


If our application is successful, we will get $157 million from the Infrastructure Acceleration Fund to fund three waters necessary to intensify our CBD and unlock capacity across the valley floor.


Three Waters reform


The Government is mandating the reform across the country. We want to ensure we get the best possible outcome for Lower Hutt and ensure the Government is responsive to our needs.


Wider government reform


The Government’s Resource Management Act (RMA) reforms will change things significantly for housing supply and the natural environment.


The Future for Local Government review will make recommendations on what local government will look like over the next 30 years. The draft report has been released and over the next six months we should see more about what this might mean for us.



Council progress


I want to touch on some other things council has made some progress on over the past few months.


We’ve signed up to the International Race to Zero, being the second Council in New Zealand to do so. This primarily supports our Community Climate Change Response, which in turn will set out how we halve city wide emissions by 2030, and then get to net-zero emissions by no later than 2050.


The Naenae Pool project is making headway with full scale demolition started, and the plans for the new designs out for consultation. Being a regional pool, it’s important that you encourage people in your communities to take a bit of time answering the questionnaire we have out at the moment. 


Council is also consulting on the Class 4 Gaming Venue and Board Venue Policy review. We want to take a proactive approach to gambling and the harm it creates in our communities, while also looking at how we can provide support to those offering gambling harm reduction services.




As part of our work to refurbish some of our local libraries, Eastbourne Library will undergo work to ensure that we maintain our spaces for people to read, learn, and connect. The $4 million we’re investing over the next three years allows these core services to continue without disruption.


Vaccination race


And finally, you may have seen our city is in a race with Porirua to reach 90 per cent double dose for the COVID-19 vaccination.


Lower Hutt and Porirua have been lagging behind in our second dose rates, and we’re now at the stage where getting to 90 per cent is going to take one vaccine at a time.


Apart from the fact that we clearly want to win, it’s so vital that all of us encourage our communities to protect themselves, their families, friends, neighbours and colleagues against COVID.