Eastbourne Community Board



26 October 2021




Order Paper for the meeting to be held in the

East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne,







Tuesday 2 November 2021 commencing at 7.15pm


The meeting will be held under Alert Level 2







Virginia Horrocks (Chair)

Murray Gibbons

Belinda Moss

Bruce Spedding (Deputy Chair)

Frank Vickers


Deputy Mayor Tui Lewis






For the dates and times of Council Meetings please visit








This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a)         do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b)         are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(c)         are subject to any other statutory requirements that may apply to a particular delegation;

(d)         are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f)           promote centralisation of those functions where the appropriate expertise must be ensured; and

(g)         reflect that all statutory and legal requirements must be met.



·              Naming new roads and alterations to street names (in the Community Board’s area).

·              Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note 1

·              Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note 2

·              The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·              The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·              The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

·              The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

·              Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·              The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.



·              Particular issues notified from time to time by Council to the Community Board.

·              Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.




1  This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the              site crosses ward or community boundaries.

2  The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

                                                                       5                                          2 November 2021

·              Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·              Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·              The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.




Provide their local community’s input on:

·              Council’s Long Term Plan and/or Annual Plan.

·              Council’s policies, programmes (including the District Roading Programme) and bylaws.

·              Changes or variations to the District Plan.

·              Resource management issues which it believes are relevant to its local community, through advocacy.

·              The disposal or acquisition of significant assets.

·              Road safety including road safety education within its area.

·              Any other issues a Board believes is relevant to its local area.

·              Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

·              Local community consultation on city-wide issues on which the Council has called for consultation.


·              An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·              An overview of parks, recreational facilities and community activities within its local area.


·              Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.


·              Local community awards.


·              Recreational facilities and opportunities in its area with a view to ensure maximum usage.

·              Arts and crafts in its area.


·              A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.


·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).


appendix 1 – community engagement fund



The fund is for local activities and events that directly benefit the local community. 


To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 


Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

















Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.


Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.



The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,

Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,

Desires to conserve and enhance this asset for the  enjoyment  of  future generations of residents and visitors, and therefore;

Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1.  A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2.  A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3.  A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4.  A community where industry and commerce have developed without detriment to the natural environment;

5.  A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6.  A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7.  A community which values and encourages preservation of its heritage and history.


It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.





Poari Hapori o Ōkiwinui |Eastbourne Community Board


Meeting to be held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on


 Tuesday 2 November 2021 commencing at 7.15pm.




Public Business


1.       APOLOGIES

No apologies have been received.

2.       The Eastbourne Awards (21/1570)

The Eastbourne Awards presented by Mayor Campbell Barry.

The following recipients have been selected for the Eastbourne Awards:


· Gail Abel– for the many years of energy and love with which she has cared for the environment of Eastbourne and the Bays.


· Judy Lawrence – for helping community groups in Eastbourne and other communities in New Zealand and the world to better understand the impacts of sea level rise and the ways we can plan for a different future.


· Joanna and Richard Ponder – for sharing their love of books and art with the residents of Eastbourne and their generous contribution to the cultural life of the community.


·  David Maxwell Cheyne - For his loyalty and service to Eastbourne and the Muritai Yacht Club, as their Judge and Starter for club races for over 20 years.


Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4.       Mayor's Address (21/1565)

Verbal address by Mayor Barry

5.       Presentations

a)      Presentation by representatives of CentrePort and Z Energy (21/1589)

Presentation on the Seaview Energy Resilience Project.

b)      Presentation by a Councillor of Greater Wellington Regional Council (21/1566)

Verbal presentation by Cr Prue Lamason


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.  

7.       Minutes

Meeting minutes Eastbourne Community Board, 31 August 2021                        11

8.       Chair's Report (21/1568)

Report No. ECB2021/5/127 by the Chair                                                              19

9.       Community Engagement Fund 2021-2022 (21/1594)

Memorandum dated 5 October 2021 by the Community Advisor Funding and Community Contracts                                                                                                                 22

10.     Democracy Advisor's Report (21/1567)

Report No. ECB2021/5/128 by the Democracy Advisor                                       24

11.     Information Items

a)      Williams Park Management Plan Consultation Report (21/1650)

Memorandum dated 12 October 2021 by the Parks, Reserves and Recreation Planner 29

b)      Transport Update No. 1 (21/1666)

Memorandum dated 13 October 2021 by the Traffic Engineering Manager 64

c)       Report back - climate sensitive towns and communities conference October 2021 (21/1761)

Report No. ECB2021/5/134 by the Chair                                                     68


12.     Report back from representatives on local organisations (21/1569)

Report No. ECB2021/5/129 by the Democracy Advisor                                       75      


With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.



Judy Randall



                                                                       1                                              31 August 2021



Poari Hapori o Ōkiwinui

Eastbourne Community Board


Minutes of a meeting held via Zoom on

 Tuesday 31 August 2021 commencing at 7.15pm




Ms V Horrocks (Chair)

Mr M Gibbons

(via audio visual)

Ms B Moss (Deputy Chair)

Mr B Spedding


Mr F Vickers



Deputy Mayor T Lewis



APOLOGIES:                  There were no apologies.



(via audio visual)              Mayor C Barry (part meeting)

Cr D Hislop (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Mr J Kingsbury, Head of Transport (part meeting)

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

Ms K Glanville, Senior Democracy Advisor

Ms J Randall, Democracy Advisor




1.       APOLOGIES 

There were no apologies.


In accordance with Standing Order 10.4, the Chair gave precedence to item 10b) Eastbourne Timetable Changes. The item is recorded in the order in which it is listed on the Order Paper.



Resolved:  (Ms Horrocks/Mr Gibbons)                                Minute No. ECB 21401

“That in terms of Standing Order 10.13 the Board agrees that a minor matter not on the Order Paper relating to presentations from Mr Michael Siazon and Mr Jon Kingsbury on the Eastern Bays Shared Path be discussed at the meeting.”


Comments are recorded under the item to which they relate.


Under Standing order 15.1 the Chair allowed public comment from Ms Sally Bain on an item not appearing on the agenda.


Speaking under public comment, Ms Sally Bain expressed concern that Rata were being destroyed by the growing number of deer in the East Harbour Regional Park (the Park) above Days Bay. She advised deer were eating the undergrowth and with the added stress of climate change the roots of trees were drying out.  She noted the canopy of the forest was healthier in Lowry Bay due to hunter activity.


In response to questions from members, Ms Bain said the fence on the southern boundary of the Park needed strengthening in order to keep deer out. She added public education was essential so that deer damage was recognised and reported.


Ms Bain agreed to email her concerns to members so they could direct them to the appropriate authorities.


Mayor's Address

Mayor Barry provided a verbal address attached as pages 7-8 to the minutes.



Presentation  by a Councillor of Greater Wellington Regional Council

Cr Lamason, from Greater Wellington Regional Council (GWRC) was in attendance for the item.

The presentation by Cr Lamason was replaced by a presentation on item 10b Eastbourne Timetable Changes by Mr S Gallacher, a representative of Metlink, and Mr Daran Ponter, Chair of GWRC.



Presentation  by Park Ranger from Greater Wellington Regional Council

Ms Jo Greenman, East Harbour Regional Park Ranger, provided an update on the following:

·      The East Harbour Regional Park (the park) brochure would be updated to include a range of additional tracks.

·      A DNA scat survey would replace the spring deer cull to detect and monitor deer in the park. An upgrade to the southern boundary fence would be investigated.

·      Possum control measures in the Northern Forest would soon be completed. Possum control would commence on the Parangarahu Lakes Block from September 2021.

·      Plans for the McKenzie Road steps upgrade were progressing, with work to be limited to hours that would minimise disruption to local residents.

·      A long-term ecosystem plan had been developed for the park with targets for reducing pest animals.

·      Planting around the Parangarahu Lakes and Baring Head was continuing. New fencing on the northern boundary of the Parangarahu Lakes Block was keeping cattle out of the area.

·      Dotterel monitoring had increased hatching rates from 3% to 57% with the help of Mainland Island Restoration Operation (MIRO) Group and other volunteers.

·      Track maintenance and goat, rabbit and vegetation control was continuing. A ‘Jobs for Nature’ programme would be assisting with this.

·      Changes to track networks around the lakes were planned to protect biodiversity. A bike entrance was to be introduced to an existing loop track at the Kohangatera entrance.

·      The Baring Head Lighthouse generator house and the road leading to it had been upgraded. A rāhui had been placed on the area to assist dotterel breeding.

·      Summer events were being planned.

The Chair offered to assist Ms Greenman to contact McKenzie Road residents.

Ms Moss agreed to post a message to the Eastbourne Community Board Facebook page advising a bull had now been removed from Butterfly Creek.


Council’s Head of Transport said the Eastern Bays Shared Path (the Shared Path) was part of a suite of projects designed to provide multi-modal transport across the region and reduce carbon emissions.

Mr Michael Saizon, a representative of Waka Kotahi and the new project manager for the Shared Path, provided progress on the consents, planning and design work that had taken place so far. He said the team was looking at progressing the delivery model by collaborating with Te Ara Tupua Alliance (the Alliance). He noted this would integrate the Shared Path with other shared path networks and risks and benefits could be shared. He said Alliance was in the process of completing the design and looking at the plan. He advised a previously planned open day would be rescheduled once lockdown restrictions had been lifted.


There were no conflict of interest declarations.

7.       Minutes

Resolved: (Ms Horrocks/Ms Moss)                                     Minute No. ECB 21402

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 6 July 2021, be confirmed as a true and correct record.”



Democracy Advisor's  Report (21/1226)

Report No. ECB2021/4/104 by the Democracy Advisor


Resolved: (Ms Horrocks/Mr Spedding)                              Minute No. ECB 21403

“That the Board receives and notes the report.”


Chair's Report (21/1227)

Report No. ECB2021/4/105 by the Chair


Resolved: (Ms Horrocks/Mr Gibbons)                                 Minute No. ECB 21404

“That the report be noted and received.”

10.     Information Items


Williams Park Management Plan Update (21/1259)

Memorandum dated 9 August 2021 by the Parks, Reserves and Recreation Planner


Council’s Parks, Reserves and Recreation Planner advised the consultation period for the Williams Park Management Plan (the Plan) was underway and over 100 submissions had been received so far. He explained the Plan was a short term plan that would fit within the 10 year Management Plan for Williams Park.

In response to questions from members, the Parks, Reserves and Recreation Planner agreed to examine an alternative plan the Board had posted on its Facebook page. Mr Vickers advised the alternative plan had removed car parking from near the duck pond and the area around the Pavilion.

The Board agreed to continue to post Council’s Plan updates to Facebook and to email updates to local networks.


Resolved: (Ms Horrocks/Mr Vickers)                        Minute No. ECB 21405

“That the Board notes and receives the memorandum.”


Eastbourne Bus Timetable Changes (21/1331)



Speaking under public comment, Ms Liz Knight expressed frustration that the 85 bus route had been disestablished. She had found it an efficient and convenient bus service. She considered people might turn to less environmentally friendly forms of transport as a result of its termination.


Speaking under public comment, Mr Robert Ashe noted there had been issues with reliability and waiting times with bus services for some time. He suggested an extension to the bus lane hours on the Petone Esplanade would help with bus waiting times and ease traffic congestion. He expressed disappointment the well-used 85 route had been discontinued without consultation.


Speaking under public comment, Mr Gerry Christie noted there had been a steady decline in the Eastbourne bus services over a number of years. He advised buses were now less frequent, more crowded and sometimes cancelled. He considered double decker buses should be used more to avoid unsafe overcrowding when services were cancelled.


A verbal update was provided by Mr Scott Gallacher, General Manager of Metlink, and Mr Daran Ponter, Chair of Greater Wellington Regional Council (GWRC).


Mr Gallacher and Mr Ponter advised heightened cancellations of bus services began after the first COVID-19 lockdown. They said cancellations were caused by a lack of drivers and more drivers staying home when unwell. They highlighted Metlink was addressing the problem by making bus driving more attractive, ensuring all drivers were paid a living wage and removing split shifts. They added that timetables had been adjusted due to the lack of drivers to provide certainty to bus users. They acknowledged many people relied on the service provided by the 85 bus route. They added there were not enough bus drivers to continue the service in the medium term. They agreed to ensure double decker buses were used on the peak hour 81 bus service as often as possible.

In response to questions from members, Mr Gallacher and Mr Ponter said they were confident there would be sufficient room for bus users on the 85 bus route though some passengers would need to stand. They estimated Wellington regional bus services were lacking approximately 60 drivers. They emphasised that although the bus service would be reduced due to the timetable changes, it would offer greater reliability.


11.     Reports from representatives on local organisations


Report Back from Representatives on Local Organisations (21/1228)

Report No. ECB2021/4/109 by the Democracy Advisor


a)        Okiwi Trust

       The Chair advised an Okiwi Trust coordinator was still being sought.

b)       Eastbourne Youth Workers Trust

       Mr Spedding advised there had been no meetings due to COVID-19 restrictions.

c)         Community Emergency Response Group

       Mr Spedding and the Chair reported the following:


  • The emergency radio had been tested but water tank testing had been postponed due to lockdown restrictions.
  • Faded blue Tsunami lines around Eastbourne and the bays needed to be re-painted.
  • Community spaces for emergency management operations would be discussed by the Board informally at a later date.


The Director Economy and Development agreed to ask officers about plans to re-paint the faded blue tsunami lines around Eastbourne and the Eastern Bays. He further agreed to report back to members on the matter.

d)    Eastbourne and Bays Community Trust

       There was no update from the Eastbourne and Bays Community Trust.

e)    Vibrant Village

       Mr Gibbons reported the following:


·         Local MenzShed members had agreed to assist with renovating the historic police cell and liaising with Council. Plans for the project were underway.

·         The local constable had requested that residents report even small instances of damage to help police build data on crime in the area.


In response to a question from a member, the Director Economy and Development agreed to consider installing artwork on the Days Bay Wharf shelter and on the Eastern Bays Shared Path. He noted displays of Māori artwork depicting the area’s history would connect people to the area. He suggested E Tu Awakairangi Hutt Public Art Trust could be approached to assist with the project. 

f)    MIRO

       Mr Vickers advised the group was investigating the feasibility of using a radio transmission system to send an alert when traps were set off.


12.     QUESTIONS   

There were no questions.


There being no further business the Chair declared the meeting closed at 9.22 pm.







V Horrocks



CONFIRMED as a true and correct record

Dated this 2nd day of November 2021

Message from Mayor Campbell Barry


Kia ora koutou, 


Firstly, I hope you and your families are all keeping safe in your bubbles.




It’s positive that we are moving down to alert level three, it’s vital that we don’t get complacent. 


While it looks like we’re starting to flatten the curve, we have to remain vigilant under lockdown restrictions and ensure we’re all following official advice. 


Even though cases are few in the Wellington region, the delta variant is highly transmissible, and all of us have to play our part and make sure community cases are contained. 


And as local elected officials we need to lead and set a good example for those in our communities. 


That means encouraging people to stay in their bubbles, following official advice, and to get vaccinated! I’ve just booked mine in, and it’s really easy, so please play your part and encourage others to do the same. 


Recognising people in our community 


I want to take a moment to briefly recognise a local hero from your community.


I want to recognise Dame Catherine Healy, who grew up in Eastbourne and spent a part of her adult life here too, for her recent award at the Mayor’s awards before lockdown. 


Dame Catherine was awarded a Mayoral Citation for her outstanding services to the rights of sex workers in Te Awakairangi Lower Hutt and across Aotearoa New Zealand as National Coordinator of the New Zealand Prostitutes Collective. 


She is an incredible advocate for those who usually cannot speak up for themselves, and while she lives up the line now, she will always be recognised as one of the Hutt’s most inspirational people.  


Progress in the city 


Finally, I just want to touch on some of the progress we’ve made recently in Lower Hutt.









·         Thank you to those of you who helped with Council’s rubbish and recycling roll-out. There have been challenges but they are reducing. A positive outcome is the significant reduction in waste since the system was introduced. We will be able to quantify the achievements of the new system over the coming months now that we can now track our waste better. Any feedback is welcome.

                                                                                       1                                                 02 November 2021

Eastbourne Community Board

01 October 2021




File: (21/1568)





Report no: ECB2021/5/127


Chair's Report







That the report be noted and received.








Chairs Report November 2021










Author: Virginia Horrocks







Attachment 1

Chairs Report November 2021


MEMORANDUM                                                  1                                                 02 November 2021

Our Reference          21/1594

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Debbie Hunter

DATE:                05 October 2021

SUBJECT:           Community Engagement Fund 2021-2022




That the Board:

(1)     notes that the Community Engagement Fund closed on 14 October 2021 and three applications had been received;

(2)     agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(3)     determines the funding to be granted through the Community Engagement Fund 2021-2022; and

(4)     requests the recipients of the Eastbourne Community Engagement fund be invited to attend a Community Board meeting in 2022 to introduce themselves, particularly to the newly elected members, and to feedback on the use of the grants. 


Purpose of Memorandum

1.    For the Board to assess the eligible Community Engagement Fund applications.


Community Engagement Fund

2.    Council agreed through the 2016/2017 Annual Plan to contribute $48,850 annually for the Community Board/Community Committee (now the Community Funding Panel) Community Engagement Fund. 

3.    This is for local activities and events that directly benefit the communities concerned.

4.    The fund was advertised through the Hutt News, Elected Members, as well as through Council’s online grants system.

5.    This time round organisations were able to make applications through Council’s website.  


6.    Three applications were received under the Eastbourne Community Board Community Engagement Fund 2021-2022.  They are as follows:






Eastbourne Toy Library

For the purchase of new toys and resources, ie. multi-cultural and Te Reo Resources



Point Howard Association

For the purchase of x1 forza basketball heavy duty flex hoop and x1 Sure Shot Indoor/Outdoor basketball blackboard



Nourish Trust


Towards the purchase of food for the x1 Xmas food hamper for a family in need







7.    The Board has $2,366 to be allocated.  Any unallocated funds can be used in Round 2 of the Community Engagement Fund.  Funds need to be fully allocated by 30 June 2022. 

8.    Eligible Community Engagement Fund applications presented in this round request a total of $890.



There are no appendices for this Memorandum.    







Author: Debbie Hunter

Community Advisor Funding and Community Contracts







Approved By: Joni Araiti

Senior Community Facilitator










                                                                                       1                                                 02 November 2021

Eastbourne Community Board

01 October 2021




File: (21/1567)





Report no: ECB2021/5/128


Democracy Advisor's Report





1.    The purpose of the report is to update the Board on items of interest.



That the Board receives and notes the report.


Consultation and community engagement


2.    Repair and refurbishment of Lower Hutt libraries

A programme of work will soon be underway to repair and refurbish five of Lower Hutt’s libraries, including the Eastbourne Library. Work on the Petone and Moera libraries is scheduled to commence first and Council is working on a plan for engagement with the wider community. Go to for more information on the Petone and Moera phase of the plan.


3.    Dangerous, Affected and Insanitary Buildings Policy 2021

Council has prepared an updated draft Dangerous, Affected and Insanitary Buildings Policy for public feedback. The policy aims to ensure that people in and around buildings in Te Awa Kairangi ki Tai /Lower Hutt are safe. To have your say go to by 31 October 2021.


4.    Class 4 Gaming Venue and Board Venue Policy

Council is reviewing the use of Class 4 gaming machines across Te Awa Kairangi ki Tai/Lower Hutt as part of its wider vision to create a city of thriving communities. There are three options to consider: A sinking lid policy, the status quo or a per capita approach for machines and venues. Council wants feedback from as many interested parties as possible. To have your say go to by 3 November 2021.




5.    District Plan Review

Council is still keen to receive your ideas, concerns and suggestions on the District Plan as it is reviewed. Currently it is seeking views on natural hazards and walkable neighbourhoods.  Go to: to have your say.


Updates from previous Board meeting - 31 August 2021


6.    At its last meeting, the Board requested officers provide an update on re-painting faded blue tsunami lines around Eastbourne and the Eastern Bays.


A response from the head of transport is as follows:


Council is looking at the Tsunami blue lines as a result of recent enquiries from Elected Members. The enquiries/feedback suggested the following:


•     Design should make very clear what direction people should be moving towards.

•      Erection of signage at the blue lines that informs people to keep moving past the line, rather than congregate at the line.

•     Implement additional signage/blue lines around Seaview/Point Howard.


Council will be reinforcing public messaging for people to move on foot, move as far inland or to as high an elevation as they can.  The blue lines should not be taken as an absolute indicator of safety.


The blue lines do need to be repainted and Council will look at further improvements at the same time, like those suggested above.


Officers will be able to provide a verbal update on timing at this Eastbourne Community Board meeting on 2 November 2021.



Central Ward By-election


7.    Following Council’s Central Ward by-election Glenda Barratt is the city’s new Central Ward councillor. This is Glenda’s third time as an elected member - she has collectively served 12 years as a Councillor in previous years.


Race to Zero – a city-wide carbon reduction initiative


8.    Council has voted in favour of signing up to the Race to Zero climate initiative, joining more than 730 cities around the world that have publicly committed to reducing carbon emissions. Hutt City Council is only the second council in New Zealand to join. The decision ensures continued work with the community on a city-wide roadmap with clear carbon reduction targets. It will require collective action – all Lower Hutt communities will need to do their part to reduce their carbon emissions. You can read more about this initiative in the Climate Change and Sustainability Committee agenda for 23 September 2021:


Seaview road closures


9.       A section of Port Road in Seaview from 12 Port Road to the intersection of Barnes Street will be temporarily closed on Saturday 30 October and Sunday 31 October 2021 (or on the reserve dates of Saturday 6 November and Sunday 7 November 2021 if required) to enable a filming event to take place.


10.     More detail can be found in the Infrastructure and Regulatory Committee agenda for 20 October 2021:


11.     Sections of road on Port Road and Toop Street in Seaview will be temporarily closed on Sunday 28 November 2021 (or on the reserve date of Sunday 5 December 2021 if required) for the 2021 Port Road Drags event.


12.     Sections of road on Port Road, Toop Street, Meachen Street and Barnes Street in Seaview will be temporarily closed on Sunday 23 January 2022 (or on the reserve date of Monday 24 January 2022 if required) for the Hutt Valley Motor Sport Club Port Road Sprint events.


13.     More detail can be found in the Infrastructure and Regulatory Committee minutes of 21 September 2021:


Eastern Bays Shared Path


14. A community open day to share information and receive feedback on the Eastern Bays Shared Path project was held on Saturday 2 October. If you missed it, you can read the open day displays on Council’s website: and provide feedback by emailing



2021/22 Administration and Training Budget


15.  A breakdown of expenditure is attached as Appendix 1 to the report. The Board is allocated $8,000.00 GST exclusive per annum, comprised of:


-      Miscellaneous Administration        $5,000

-      Training                                            $3,000






16.  The following is the Board’s expenditure to 30 September 2021:

Miscellaneous budget




-    Advertising

-    Venue Hire

-    Seat unveiling        









Total expenditure



Balance remaining



There has been no expenditure from the Board’s $3,000 Training Budget.







Eastbourne Community Board expenditure to September 2021











Author: Judy Randall

Democracy Advisor







Reviewed By: Kate Glanville

Senior Democracy Advisor




Approved By: Kathryn Stannard

Head of Democratic Services











Attachment 1

Eastbourne Community Board expenditure to September 2021



MEMORANDUM                                                  1                                                 02 November 2021

Our Reference          21/1650

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Tyler Kimbrell

DATE:                12 October 2021

SUBJECT:           Williams Park Management Plan Consultation Report




That the Board notes and receives the memorandum.


Purpose of Memorandum

1.    To present the findings from the consultation for the Williams Park Management Plan (the management plan).


2.    The full consultation report is included in Appendix 1 to the memorandum.

3.    The hearing of submissions will be held during the Communities Committee meeting on 17 November 2021.

Consultation Report

4.    Consultation Objectives:

a.    To gather information on how Williams Park (the park) is currently used and how it could be improved

b.    To reflect desired community outcomes in the management plan

c.     To determine whether the caretaker’s house be retained

d.    To ensure that the park can support the development of the Eastern Bays Shared Path.

5.    The second round of consultation included the draft management plan and the development plan options A and B. There was also opportunity to choose ‘other’ which implied that neither option was preferable. Of those who submitted on Council’s ‘Have Your Say’ webpage, 31 supported option A, 44 supported option B, and 45 selected ‘other.’ Of those that submitted via email, seven supported option A, two supported option B, and five supported neither.

6.    Total submission numbers are in the table below.

Option A

Option B






7.    A total of 117 responses were collected through Council’s ‘Have Your Say’ webpage and approximately 30 email submissions were received. Some of this feedback did not specify which plan they preferred but rather gave instructive feedback as to what they thought could be improved in the management plan and development plan.

8.    Some key themes of the second round of consultation:

a.       There were mixed feelings about the removal of the caretaker’s house. 14 submissions recommended retaining the house and 10 submissions reinforced the proposal to remove the house. There were also a few submissions that suggested that either proposal was adequate.

b.       Of those who were not satisfied with either proposal there were a few concerns:

i.  The entrance/ exit being moved to Kereru Rd

ii. The creation of more car parking

iii. The location of the ‘play area’ or the implementation of a playground

c.       Reinforcement of the park as a great open space - unhindered by development

d.      Improved physical assets to include bench seats, bins, signage, etc.

9.    Caretaker’s house

a.   While there was more support for the retention of the house in the second round of consultation, both the combined first and second round would still suggest that more people would like to see the space better utilised for something other than the house.

b.   Support for the retention of the house is based on the notion that the building is a heritage feature. While the structure may have some older elements to it, the house was mostly refurbished in 1948 and 1980 with new interior walls and furnishings, eg, carpet, wood burner, appliances, etc as well as additions to the east and west ends. Enquiries to the District Plan team were made to find out if the building was on the heritage assessment list for the draft District Plan. The response was that it is neither being assessed, nor would it be likely to be considered, a heritage building due to the alterations that have been made.

10.  Kereru Road

a.   The proposal to move the main entrance to Kereru Road is currently being reconsidered. The Transport team have been consulted on whether moving the main entrance would cause inefficient/ detrimental vehicle movements. A one-way system where vehicles enter through the gates at Marine Drive and exit via Kereru Road is being considered to determine whether it would be a viable option to reduce vehicle-vehicle interaction and vehicle-pedestrian interaction.

11.  ‘Play Area’

a.   The notation ‘play area’ on both development plan options A and B is being reconsidered. It is acknowledged that most of the submissions from the first round of consultation would like to see some form of playground. The policies section of the management plan notes that if a playground is implemented it should contain natural features rather than using traditional playground equipment.

12.  Car Parking

a.   There was some feedback regarding the number of car parks in both options A and B being 39-48 total car spaces in each plan. The existing number of car parks is approximately 50 spaces. With the reorganisation of the car parks and changing the parking behind the pavilion to employee, drop-off and service vehicle only, the total number of car parking would be reduced and replaced with more accessible green space.

13.  Assets

a.   The management plan has identified the need for better assets including signage, bins and bench seats. This need has been reinforced through the second round of consultation.

14.  ‘Area 3’ Southern Section

a.   This area includes several recreational amenities including grass tennis courts, beach volleyball and pétanque piste, as well as an emergency community water station. Feedback ranged from improving connection to the rest of the park with paths and signage (this has been identified in the management plan), moving the car parking to this section and creating a more family oriented - recreational space.

b.   There were also some concerns with the lack of visual connection due to the large hedge separating Area 3 and Marine Drive. The hedge cannot be significantly trimmed without damaging its health. However, because the hedge has no significant ecological value it could be replaced with specimen trees and low-lying shrubbery.

c.   While the development plan does not specify any immediate major change to the area, it is acknowledged that the space has great opportunity to serve the park and the future Eastern Bays Shared Path better. The management plan will reflect that this area should remain flexible in its future use to allow future park users and community to determine what the space is best suited for; whether that be for relocating car parks, additional recreation space or supporting the Eastern Bays Shared Path.

15.  ‘Area 4’ Adjacent to the Artificial Tennis Courts

a.   The open space adjacent to the artificial tennis courts was mentioned a few times in the second round of consultation. It is noted that the area is used by families for picnicking on a nice day. There were also some suggestions that the area be reverted to a miniature golf course or turned into a pump track for bicycles. There were only a few submissions received that mentioned this area so it remains unclear what the best community outcome would be for this space.

16.  Pedestrian Crossing

a.   The pedestrian crossing from Williams Park to Days Bay beach was mentioned often. However, this is out of scope of the Williams Park Management Plan as it’s a matter handled by the Transport Division and guided by NZTA’s Pedestrian planning and design guide.

17.  Public Transportation

a.   Like the pedestrian crossing, increasing public transportation is out of scope for the Williams Park Management Plan and is managed by Greater Wellington Regional Council. But reducing the number of car parks slightly and making car parking more manageable, as identified in both development plan options, may incentivise people to take public transportation.








Appendix 1 - Williams Park Consultation Report








Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner





Reviewed By: Marcus Sherwood

Head of Parks and Recreation




Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities


Attachment 1

Appendix 1 - Williams Park Consultation Report


MEMORANDUM                                                  1                                                 02 November 2021

Our Reference          21/1666

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Bob Hu

DATE:                13 October 2021

SUBJECT:           Transport Update No. 1




That the Board receives and notes this memorandum.


Purpose of Memorandum

1.    To provide members with updated information regarding a number of transport related matters in the community.


2.    An introduction meeting between Community Board members and Council’s new Traffic Engineering Manager was held on Wednesday 22 September 2021 to provide an update on transport related queries from board members.

3.    Officers undertook follow up investigations on the following transport related queries:

a.   Maire Street Shared Pathway;

b.   Days Bay Pedestrian Crossing;

c.   Bus Stops along Eastbourne routes; and

d.   Marine Parade Fence Trial Removal.

4.    Maire Street Shared Pathway - a draft design drawing was circulated to members for comments (refer Appendix 1 to the Memorandum). Council officers will review, consider and where appropriate, incorporate comments into the final design(s).

5.    Days Bay crossing - officers have been in discussions with both the Eastern Bays and Williams Park project teams to investigate and collaborate on the changing scope associated with planned improvement options for the crossing. There is a proposal to re-locate vehicle access to Williams Park to a nearby side road, which would alter the initial design for the raised crossing.

6.    Eastbourne Bus Stops - officers are working collaboratively with the Greater Wellington Regional Council (GWRC) in a potential review of route stops associated with the Eastbourne catchment.
Officers, in a meeting with GWRC representatives have flagged the wish to have Eastbourne’s public transport stops reviewed by mid-2022 at the earliest.

7.    Marine Parade trial fence removal - officers have confirmed that the southernmost section of the fence (refer Appendix 2 to the Memorandum) is being programmed for removal by Fulton Hogan. Members will be updated on the programme once the date is confirmed.








Maire Street shared pathway draft design drawing



Proposed fence removal on Marine Parade









Author: Bob Hu

Traffic Engineering Manager







Reviewed By: Charles Agate

Traffic Engineer - Network Operations




Approved By: Jon Kingsbury

Head of Transport

Attachment 1

Maire Street shared pathway draft design drawing


Attachment 2

Proposed fence removal on Marine Parade



                                                                                       1                                                 02 November 2021

Eastbourne Community Board

22 October 2021




File: (21/1761)





Report no: ECB2021/5/134


Report back - climate sensitive towns and communities conference October 2021







That the report be noted and received.









Climate sensitive towns and communities conference report










Author: Virginia Horrocks





Attachment 1

Climate sensitive towns and communities conference report


                                                                                       1                                                 02 November 2021

Eastbourne Community Board

01 October 2021




File: (21/1569)





Report no: ECB2021/5/129


Report back from representatives on local organisations





a)    Okiwi Trust

       Verbal update from the Chair

b)    Eastbourne Youth Workers Trust

       Verbal update from Mr B Spedding

c)    Community Emergency Response Group

       Verbal update from the Chair and Mr B Spedding

d)    Eastbourne and Bays Community Trust

       Verbal update from Mr M Gibbons

e)    Vibrant Village

       Verbal update from Mr M Gibbons

f)    MIRO

       Verbal update from Mr F Vickers


There are no appendices for this report.    


Author: Judy Randall

Democracy Advisor