1                                               5 October 2021

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 5 October 2021 commencing at 2.00pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr G Barratt

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne (from 2.03pm)

Cr A Mitchell

 

Cr N Shaw

 

 

APOLOGIES:                  Apologies were received from Cr S Rasheed and
Cr L Sutton

 

IN ATTENDANCE:        Ms J Miller, Chief Executive

Ms H Oram, Director Environment and Sustainability (part meeting)

Ms W Moore, Acting Director, Strategy and Engagement (part meeting)

Mr G Craig, Head of Business and Economy (part meeting)

Ms A Dowdle, Senior Communications Advisor

Ms K Stannard, Head of Democratic Services (part meeting)

Ms K Glanville, Senior Democracy Advisor

Ms T Lealofi, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga     

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

Resolved:      (Mayor Barry/Cr Edwards)                            Minute No. C 21401

"That the apologies received from Cr Rasheed and Cr Sutton be accepted and leave of absence be granted."

 

Cr Milne joined the meeting at 2.03pm.

3.

Declaration from New Elected Member

Councillor G Barratt made her statutory declaration required by Clause 14, Schedule 7 of the Local Government Act 2002, which was witnessed by Mayor Barry.

4.       PUBLIC COMMENT

There was no public comment.

 

5.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 20-21 to the minutes.

 

6.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 22-23 to the minutes.

The Chief Executive acknowledged Mr Marcus Sherwood, Head of Parks and Recreation for his 30 years of service to Council.

 

7.       CONFLICT OF INTEREST DECLARATIONS

          Cr Dyer declared a conflict of interest in relation to Item 8c, 5) and took no part in discussion or voting on the matter.

8.       Committee Minutes with Recommended Items

a)      Komiti Iti Ara Waka | Traffic Subcommittee

 

7 September 2021

 

 

Resolved:       (Cr Dyer/Cr Brown)                                        Minute No. C 21402

“That the minutes of the meeting held on 7 September 2021 be adopted with the exception of items 4(a) to 4(e).”

 

 


 

Recommended Items

Item 4a)

Traffic Resolutions - Proposed Changes to Route 160 (Homedale to Hutt Central) Bus Stop Configuration (21/1330)

 

Cr Briggs advised that he and Cr Dyer had met with officers from Metlink to discuss the matter of bus shelters. He said there would be a briefing for members to gain a better understanding of the process for requesting and obtaining bus shelters across the network.

Cr Dyer said that Route 160 was the first bus route to be reviewed and an overall review of all bus routes would be undertaken.

 

Resolved:     (Cr Dyer/Cr Mitchell)                        Minute No. C 21403

 

“That Council:

 

(1)   notes and receives the information;

(2)   approves the proposed changes attached as Appendix A to Report No. TSC2021/4/211;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution;

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed; and

(5)   requests officers to formally engage with Greater Wellington Regional Council around increasing the number of bus shelters on route 160.”

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

Item 4b)

Traffic Resolution - Cuba Street, Petone - P15 & P120 Parking Restrictions (21/1328)

 

Resolved:     (Cr Dyer/Cr Mitchell)                       Minute No. C 21404

“That Council:

(1)   notes and receives the information;

(2)   approves the installation of a P15, (8am – 6pm Monday to Friday (excluding Public Holidays)), time limited parking restriction as shown on the plan attached as Appendix 1 to Report No. TSC2021/4/187;

(3)   approves the installation of a P120, (8am – 6pm Monday to Friday (excluding Public Holidays)), time limited parking restriction as shown on the plan attached as Appendix 1 to Report No. TSC2021/4/187;

(4)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(5)   notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve serviceability for the surrounding area, and is supported by Council’s current Parking Policy.

 

Item 4c)

Traffic Resolution - Taine Street (Slip Lane),Taita - No Parking (Except Emergency Vehicles) (21/1341)

 

Resolved:   (Cr Dyer/Cr Mitchell)                        Minute No. C 21405

“That Council:

 

(1)   receives and notes the information;

(2)   approves the No Parking – Except Emergency Vehicles – At All Times restriction within the Taine Street (Slip Lane), Taita, attached as Appendix 1 to the Report No. TSC2021/4/188;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

 

Item 4d)

Traffic Resolution - Raroa Road, Hutt Central - No Stopping (At All Times) (21/1320)

 

Resolved:      (Cr Dyer/Cr Mitchell)                    Minute No. C 21406

“That Council:

 

(1)   notes and receives the report;

(2)   approves the installation of a No Stopping – At All Times restriction on a five metre section of Raroa Road, as shown on the plan attached as Appendix 1 to Report No. TSC2021/4/185;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution (one metered parking space); and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

 

Item 4e)

Traffic Resolution - High Street, Hutt Central - No Stopping (At All Times) (21/1325)

 

Resolved:     (Cr Dyer/Cr Mitchell)                     Minute No. C 21407

“That Council:

 

(1)   receives and notes the information;

(2)   approves the No Stopping – At All Times restriction on High Street, Central Hutt attached as Appendix 1 to Report No. TSC2021/4/186;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions will improve the operational efficiency of our local emergency service, and are supported by current Hutt City Council Policies.

 


 

b)      Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

 

14 September 2021

 

 

Resolved:        (Cr Edwards/Cr  Shaw)                                 Minute No. C 21408

“That the minutes of the meeting held on 14 September 2021 be adopted with the exception of items 4(a) to 4(c).”

 

 

Recommended Items

Item 4a)

Land Sale Proposal - 2 Miromiro Road (21/1215)

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)    Minute No. C 21409

“That Council:

(1)     agrees to proceed with the sale of land to resolve the encroachment which is an approximately 58m2 section of land on Part Section 73 Normandale Settlement CT WN492/165 attached as Appendix 1 to Report No. PFSC2021/4/196;

(2)     agrees that the sale of land be on the basis of half of the valuation of $8,685 in view of the fact the earlier transaction history cannot be verified; and

(3)     agrees that the costs associated with the land sale (surveying, legal and any other distributions) will be met by Mr and Mrs Hardy.”

 

Item 4b)

Budget Update 2021/22 (21/1271)

 

Resolved:   (Cr Edwards/Cr Mitchell)                   Minute No. C 21410

“That Council:

(1)   notes the year-end carryovers of projects due to timing changes; and

(2)   agrees to amend the operating and capital budgets for 2021/22:

Table 1 : Summary of proposed budget changes for carryovers

 

$000

Previously approved carryovers

New carryovers proposed

Total carryovers proposed

NZTA subsidy revenue

673

Increase

97

Reduction

576

Increase

Opex

3,956

Increase

1,992

Increase

5,948

Increase

Capex

14,369

Increase

4,652

Increase

19,021

Increase

 

       due to the new carryovers that have been identified as attached as Appendix 1 to Report No. PFSC2021/4/197.”

 

Item 4c)

Financial Assistance - Knowing Your Pipes (21/1275)

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)     Minute No. C 21411

“That Council:

(1)     agrees not to proceed with the Voluntary Targeted Rating Scheme and rates postponement scheme as consulted on in the Draft Long Term Plan 2021-2031 process;

(2)     agrees to offer assistance on an individual contractual basis, as noted in option three contained in Report PFSC2021/4/198; and

(3)     agrees in principle that officers progress work with other councils to engage with the Ministry of Business and Innovation and seek an exemption for the Voluntary Targeted Rating Scheme from the Credit Contracts and Consumer Finance Act 2003. “

 


 

c)       Komiti Hapori | Communities Committee

 

15 September 2021

 

 

Resolved:  (Deputy Mayor Lewis/Cr Brown)                        Minute No. C 21412

“That the minutes of the meeting held on 15 September 2021 be adopted with the exception of item 5.”

 

 

Recommended Item

Item 5)

Electricity Corporation of New Zealand Ltd (ECNZ) Track Easement (21/1280)

 

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

 

Resolved:   (Deputy Mayor Lewis/Cr Shaw)       Minute No. C 21413

“That Council:

(1)     notes that the owners of 158 and 164 Upper Fitzherbert Road have proposed that Council pay for their subdivision and easement application costs and in return, Council acquires rights over an approximately 2.2km length of track;

(2)     notes that the proposal is currently unbudgeted in the Long Term Plan;

(3)     notes that the proposal is consistent with the intended use of Reserves Financial Contributions;

(4)     notes that the funding for the easement and associated costs estimated at $170k will come out of Reserve Financial Contributions; and

(5)     agrees to proceed with the proposal to obtain rights via easement over a 2.2km length of Electricity Corporation of New Zealand Limited and Wainui Centre track.”

For the reason to progress with resolving a portion of the track encroachments identified in Appendix 1 attached to Report No. CCCCC2021/4/208.

 

 


 

d)      Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

 

23 September 2021

 

 

Resolved: (Cr Briggs/Cr Mitchell)                                            Minute No. C 21414

“That the minutes of the meeting held on 23 September 2021 be adopted with the exception of items 5(a) and 5(b).”

 

 

Recommended Items

Item 5a)

Cities race to zero (21/1433)

 

Resolved: (Cr Briggs/Cr Brown)                          Minute No. C 21415

“That Council:

(1)   agrees to join the ‘Cities Race to Zero’ climate initiative;

(2)   reconfirms its commitment to keep global warming to below 1.5 degrees;

(3)   reconfirms its commitment to reach net-zero emissions by no later than 2050, preferably sooner;

(4)   pledges to set a target of halving city-wide emissions by 2030 as part of the work to develop a city-wide roadmap;

(5)   pledges to continue to work with the Lower Hutt community on a city-wide roadmap in order to plan and begin implementing inclusive and equitable climate action by 2022;

(6)   commits to reporting to the Komiti Kaupapa Taiao | Climate Change and Sustainability Committee on progress annually; and

(7)   invites our partners, businesses and residents to join Council in recognising the global climate challenge and help us deliver on science-based actions to overcome it.”

 

Item 5b)

Eligibility to receive Council's kerbside service, and landfill fee policy for charities (21/1430)

 

Resolved:   (Cr Briggs/Cr Edwards)                      Minute No. C 21416

“That Council:

(1)   notes that Council’s kerbside collection service is currently limited to residential and rural properties;

(2)   agrees to make Council’s kerbside collection service (rubbish, recycling and green waste) available on an opt-in basis to four other rating categories: CE – Community Education, and CF1-CF3 – Community Facilities – outlined in Appendix 1 attached to Report No. CCASC2021/4/217;

(3)   agrees that this service extension is limited to Council’s standard service offerings for bin sizes, and does not extend to providing a customised service to cater for commercial-type waste volumes;

(4)   agrees to offer free kerbside recycling to the seven Marae based in Lower Hutt;

(5)   notes that for a number of years, Council has provided an exemption to charities regarding landfill fees, for the first 25 tonnes of waste disposed, but no formal policy exists;

(6)   agrees to change the approach and to establish a policy as follows:

a.     charities continue to be exempt from any fees in relation to clean green waste loads, up to 25 tonnes per year;

b.     charities receive a heavily discounted fee for any rubbish or mixed loads, from 1 July 2022, with the fee equivalent to the NZ Government’s waste levy for any given year, up to 25 tonnes per year (for 2022/23, the discounted fee for charities would be set at $30/t);

c.     charities continue to pay normal landfill fees for any waste above 25 tonnes per year;

d.    eligibility is limited to charities based in, or operating, within the Hutt Valley only; and

e.     Council could offer free waste audits and advice for charities based in Lower Hutt, with a view to identifying waste minimisation and cost savings opportunities; and

(7)   agrees to review this new policy 12 months after it takes effect.”

 

 

 

 


 

9.       Miscellaneous

a)

Updated Wellington Regional Leadership Committee Agreement and Terms of Reference (21/1523)

Report No. HCC2021/4/232 by the Head of Business and Economy

 

Resolved:     (Mayor Barry/Cr Dyer)                                    Minute No. C 21417

“That Council:

(1)     notes that on 24 March 2021 Council approved the Wellington Regional Leadership Committee Joint Committee Agreement (the Agreement) and the Council’s entry into it and appointed and established the Wellington Regional Leadership Committee (WRLC) as a joint committee under clause 30(1)(b) of Schedule 7 of the Local Government Act 2002 on the terms set out in the Agreement;

(2)     notes that since the Agreement was approved by each of the ten council partners to the WRLC there have been some changes in circumstance and direction that require a change to the Agreement;

(3)     notes that at its meeting of 1 July 2021, the WRLC agreed to a series of changes to the Agreement;

(4)     notes that, under the Local Government Act 2002, each council that is a party to the Agreement must approve the updated Agreement; and

(5)     approves the updated Wellington Regional Leadership Joint Committee Agreement dated July 2021, attached to Report No. HCC2021/4/232.”

To provide for the efficient and effective operation of the Wellington Regional Leadership Committee so that members can work together on the Wellington Regional Growth Framework, Regional economic development, and Regional economic recovery.

 

b)

Appointment to Committees/Subcommittees and Central Community Funding Panel (21/1467)

Report No. HCC2021/4/229 by the Head of Democratic Services

 

Resolved: (Mayor Barry/Cr Dyer)                                          Minute No. C 21418

“That Council:

(1)     receives and notes the report;

(2)     appoints Cr Glenda Barratt as a member to the Policy, Finance and Strategy Committee, Communities Committee, Long Term Plan/Annual Plan Subcommittee, Infrastructure and Regulatory Committee and Traffic Subcommittee; and

(3)     appoints Cr Glenda Barratt to the Central Community Funding Panel as the Central Ward Councillor.”

    

10.     Minutes

Resolved: (Mayor Barry/Cr Hislop)                                            Minute No. C 21419

“That the minutes of the meeting of the Te Kaunihera O Te Awa Kairangi | Hutt City Council held on Tuesday, 10 August 2021, be confirmed as a true and correct record.”

 

Mayor Barry stated that officers had advised him of an administrative matter relating to Minute No. C 21401.  He advised parts (12) and (13) should be deleted from the resolution because Council gave no further information or guidance or feedback to government at the meeting.

Resolved:    (Mayor Barry/Cr Briggs)                                          Minute No. C 21420

“That the minutes of the meeting of the Te Kaunihera O Te Awa Kairangi |Hutt City Council held on Wednesday, 8 September 2021, be confirmed as a true and correct record, subject to parts (12) and (13) being deleted from Minute No. C 21401 and parts (14), (15) and (16) being re-numbered.”

  

11.     Committee Minutes without Recommended Items

a)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

 

9 September 2021

 

 

Resolved:     (Mayor Barry/Cr Mitchell)                                 Minute No. C 21421

“That the minutes of the meeting held on 9 September 2021 be adopted.”

 


 

b)      Komiti Hanganga | Infrastructure and Regulatory Committee

 

21 September 2021

 

 

Resolved:       (Cr Hislop/Cr Mitchell)                                   Minute No. C 21422

“That the minutes of the meeting held on 21 September 2021 be adopted.”

 

 

12.

Sealing Authority (21/1150)

Report No. HCC2021/3/29 by the Legal Co-ordinator

 

Resolved:           (Mayor Barry/Cr Briggs)                            Minute No. C 21423

That Council:

(1)  approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report;

(2)  approves the deeds executed under Power of Attorney set out in Schedule 2, contained in this report; and

(3)  approves the warrants set out in Schedule 3 of the report.

 

SCHEDULE 1 - General Sealing Authority

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)   91 Whites Line East
QHBC Limited and Hutt City Council  DOC/21/92487

b)   80-102 Meremere Street, Wainuiomata
Yus Homes NZ Limited and Hutt City Council DOC/21/91141

c)   27 Faulke Avenue, Wainuiomata, Wainuiomata
RHB Entertainment Limited and Hutt City Council  DOC/21/90128

d)   97 Whites Line East
Williams Corporation Trading 6 Limited DOC/21/86215

e)   130 Richmond Street, Petone
Imperial Alliance Limited DOC/21/84067

f)    338 & 340 Oxford Terrace, Lower Hutt
Oxford Terrace Developments Limited DOC/21/84064

g)   1115 High Street, Lower Hutt
MF Developments Limited DOC/21/81781

h)   Mitchell Park (Land adjacent to Witako Street), Lower Hutt
Hutt City Council and Lower Hutt Health Limited  DOC/21/93950

i)    63 Gordon Street, Lower Hutt
Scott Rowan Marriner and Wendy Anne Marriner  DOC/21/81745

j)    2 Viewmont Drive, Lower Hutt
Mark William, Campbell Davidge, Anna Frances Davidge, Liam Michael O’Keeffe, Alison Jill Bullick and Hutt City Council  DOC/21/81717

k)   29 Compton Crescent, Lower Hutt
Yus Development NZ Limited and Hutt City Council  DOC/21/65453

l)    7 Moores Valley Road
RSMG Investments Limited DOC/21/65454

m)  177 High Street, Lower Hutt
Ian Bracken Cassels, Patricia Caitlin Taylor and Harkness & Peterson Trustees Ltd and Hutt City Council  DOC/21/79514

n)   227 Major Drive, Kelson, Lower Hutt
Matthew Richard Jonassen & Laura Lee Sarten and Hutt City Council  DOC/21/97045

o)   221-223 Naenae Road, Lower Hutt
NG Douglas Holdings Limited and Hutt City Council  DOC/21/97062

p)   5 Norfolk St, Wainuiomata
Nemausus Limited and Hutt City Council  DOC/21/97101

q)   15 Westminster Road, Wainuiomata
The Smith Corporation Limited and Hutt City Council  DOC/21/97841

r)   109 Waiwhetu Rd, Waterloo
Pharaoh Investments Limited and Hutt City Council
Anish John and Ansu Babu & Susan Rata Eastwood and Hutt City Council
Maurice John Scrimgeour and Diana Maree Scrimgeour & Ronald Shaab and Mary Ann Shaab and Hutt City Council
Andrew William Chin, Kimberly Sacha Chin and Jeffery Tong and Hutt City Council  DOC/21/98268

s)   29-31 Waiwhetu Road, Lower Hutt
Williams Corporation Trading 10 Limited and Hutt City Council  DOC/21/104167

Building Line Restriction Removal

a)   356 – 362 George Street, Stokes Valley, Lower Hutt  DOC/21/93968

b)   2 Cheviot Road, Eastbourne  DOC/21/101454

Contract for Sale of Tennis Court land at Mitchel Park

a)   Hutt City Council and Lower Hutt Health Limited DOC/21/93974

 

SCHEDULE 2

 

DEEDS

 

Documents for wind up of the Hutt City Community Facilities Trust

 

a)   Hutt City Council and Hutt City Community Facilities Trust
Deed for wind up  DOC/21/86094

b)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Fraser Park  DOC/21/105090

c)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Naenae Bowls Club DOC/21/105091

d)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Koraunui Hub  DOC/21/105092

e)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Walter Nash Centre   DOC/21/105093

 

SCHEDULE 3

 

WARRANTS

 

Michelle Freeman – HCC WARRANT-20-71

1. Dog Control Act 1996

Authorised person pursuant to s11

Kevin James Jeffries - HCC WARRANT-20-75

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Anthony Francis Valentic- HCC WARRANT-20-76

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Ashley Upjohn-Ngaia - HCC WARRANT-20-77

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Menash Kumar - HCC WARRANT-20-78

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Garry Hastings - HCC WARRANT-20-79

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Kiran Jadhav - HCC WARRANT-20-80

1. Local Government Act 2002

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Charles Fernandaz - HCC WARRANT-20-81

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Rajat Sharma ­- HCC WARRANT-20-82

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Erin Howard - HCC WARRANT-20-83

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Jamie Stevens - HCC WARRANT-20-84

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Kerri June Foote - HCC WARRANT-20-86

1. Dog Control Act 1996

Authorised person pursuant to s11

Poaru Tau - HCC WARRANT-20-87

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Binyamin Shadmanian - HCC WARRANT-20-88

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Cameron Turchie - HCC WARRANT-21-1

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Anton Cooper – HCC WARRANT-21-2

 

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Joseph O’Boyle- HCC WARRANT-21-3

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Zachary Shima – HCC WARRANT-21-4

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)”

13.     QUESTIONS

          There were no questions.

14.     EXCLUSION OF THE PUBLIC

Resolved:                (Mayor Barry/Cr Brown)                           Minute No. C 21424

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

15.     Minutes - 8 September 2021

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Minutes of the Hutt City Council | Te Kaunihera o Te Awa Kairangi held on 8 September 2021: Item 9. Matters Pertaining to RiverLink Project and Item 10. Chief Executive’s Performance Review for 2020/2021 and Key Performance Indicators for 2021/2022.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

 

 

There being no further business the Chair declared the meeting closed at 2.36 pm.

 

 

 

 

 

C Barry

MAYOR

 

CONFIRMED as a true and correct record

Dated this 16th day of December 2021

 


 

Mayor’s Statement – Council 5 October 2021

 

Kia ora koutou, 

 

Firstly, I want to thank the Council team for ensuring we are socially distant and appropriate health and safety measures are in place.

 

The recent spread of COVID-19 to the Waikato area shows how hard the Delta variant is to control. I want to acknowledge our communities who have played their part to keep our city and region safe from the spread. 

 

I want to encourage people to continue to scan into our facilities and wear a mask when you’re inside. 

 

I also want to encourage people to get vaccinated. Last Friday I visited Wainuiomata Marae with the Prime Minister to see the amazing work our health workers and Kokiri have been doing — but it’s a reminder there is still more to do. 

 

I’m proud that we’ve been doing our part at Council by partnering with organisations like Kahungunu Whanau Services who set up their Waka Ora pop-up vaccination clinic recently in the town hall. 

 

As always, let’s all continue to follow official advice to keep our friends and family safe, keep our local businesses open and continue to eliminate the virus. 

 

The best thing we can do from a health, social, and economic perspective is encourage someone who hasn’t had the vaccine to get vaccinated. 

 

Acknowledging people in the city 

 

I want to briefly acknowledge some really amazing people in our city, since we last met at full council. 

 

Thankfully before lockdown in Lower Hutt, we had the chance to celebrate some amazing people from our city at the Mayoral Citation and Appreciation awards in which I conferred two Mayoral Citations and three certificates of appreciation. 

 

Both Dame Catherine Healy and Luamanuvao Dame Winnie Laban were awarded Mayoral Citations. Dame Catherine who grew up and lived in Eastbourne is the coordinator for the National Prostitutes Collective, and has fiercely advocated for the rights of sex workers. 

 

Winnie from Wainuiomata as many know her by is a staunch supporter of Pacific peoples, and has given much of her life to serving her communities in government and higher education. 

 

Nicole Thornton and Dave Appleyard were awarded certificates of appreciation, Nicole for her advocacy for those with Crohn’s and colitis, and Dave for his unwavering service to education as Principal of Rata St school for nearly two decades. 

 

I also want to highlight Gavin Rolton, who works locally in Petone, and is the captain of the Wheel Blacks team at the Paralympics. 

 

It’s the first time in 13 years the Wheel Blacks have been at the games, so congrats to Gavin, the Wheel Blacks, and the rest of our athletes who have represented our country. We are all so proud of them. 

 


 

Progress in the city 

 

I want to share with you some good progress on projects and issues since we last met. 

 

I’m really pleased to say that the consent for the RiverLink project has been lodged. This is the largest infrastructure project our city has ever seen, and lodging the consent is the first tangible milestone for this incredibly important piece of work. 

 

The project is about genuine partnership with mana whenua, Waka Kotahi, and Greater Wellington Regional Council, as we collectively seek to improve flood protection along the river, build a new and improved Melling Interchange, and revitalise the CBD to face it towards the river. 

 

The business case for Cross valley connections has also been approved, which means we can crack on to the next stage and start planning for this transformative project that will decrease congestion in the Hutt. 

 

We’ve announced that work will begin soon to refurbish Petone, Moera, Naenae, Eastbourne and the War Memorial Libraries over the next two years. And just to  reassure people, library and community services will continue to be available throughout this period. 

 

The library refurbishment programme is one of the first projects out of council’s capital delivery programme from our ten year plan, and encapsulates our commitment to invest in and maintain core community infrastructure.

 

And finally, we’ve started physical progress on the demolition of Naenae Pool! 

 

This is a huge milestone for the Naenae community, especially for local residents, businesses, and the wider city and region who are waiting with anticipation for the pool to be restored.

 

I was down at the site in early September, and it was great to see preparatory work being done to ready the facility for full demolition in a few weeks time. 

 

We will keep you updated on how demolition and construction progresses, so keep an eye out on our channels for more information in the coming weeks. 

 

New councillor 

 

And finally, I want to acknowledge our new Councillor elect Glenda Barratt. 

 

It was fantastic to see such a hotly contestant by-election with 12 people standing, and I’m looking forward to working with Councillor Barratt for the remainder of the term. 

 


5 October 2021

Chief Executive’s statement to Council

Welcome to Cr Barratt who I caught up with yesterday.

 

Covid response

Members will have noted my substantive report to the Audit and Risk Subcommittee on 9 September regarding our response to Covid-19. We continue to monitor the evolving situation closely and to adhere and promote the Government’s guidance. We’re also working with the Hutt Valley Chamber of Commerce and 2DHB on an approach to the business community in the Hutt Valley. A short survey will be undertaken by the Chamber this week to check in with businesses to see what support they need to get their workforces vaccinated.

 

The Corporate Leadership Team met yesterday to discuss our approach to the Covid vaccination. Initial work has been completed to review risks for our staff, and a proposed strategy was tabled for consideration.  Council is committed to providing up to date information to staff to support the vaccination roll out, and to continue to assess health and safety or implications related to our overall response to Covid which will ensure we meet our health and safety obligations.

 

Housing

Housing continues to be a priority. The Mayor and I will be attending the Wellington Region Leadership Committee that meets on 11 October. The outcome of our request to the Infrastructure Acceleration Fund is expected next year. In the meantime we are continuing to progress our housing partnership with Kahungunu Whānau Services.

 

Chamber Fit-out

Our Chambers Digital Fit-out Project is about to begin the new hardware install. Despite the uncertainty of lockdown, the project timeline remains unaffected and continues working to deliver an upgraded and fit for purpose technology system in the council chambers. This will greatly improve public accessibility to our council meetings and make using the chambers an easier and more enjoyable process for all involved!

 

The removal of existing hardware, installation of new hardware, testing and training for users is set to take place from Wednesday 6 to Thursday 28 October. It's an exciting upgrade for the chambers and the project team appreciate your understanding that chambers will be unavailable over this time.

 

Three Waters

Following Council’s meeting on 9 September where the Government’s water reform proposal was considered I wrote on behalf of Council to the DIA Three Waters Team to share our feedback on 30 September. A copy of the letter is on Diligent and included on our three waters page on our website here. We await Government advice on the next steps. Once further information is received, additional financial analysis and advice will be prepared to inform future Council decisions.

 

Update on Phase 3 organisational redesign - Neighbourhoods and Communities

We have now completed the organisational redesign with the new structure for Neighbourhoods and Communities announced in September (see my email to you of 9 September). We are currently working through the Expressions of Interest Process with impacted staff and, just as with previous phases, wherever possible we have reassigned and redeployed people into roles, and we expect most people who want a role to have one. Marcus Sherwood, Head of Parks and Recreation has chosen not to take a role in the new structure. Thank you to Marcus for your 30 years of service to Council.

 

Melanie Laban has been confirmed in the role of Head of Connected Communities, the team which will include our Neighbourhood Co-ordinators, lead relationships with communities of interest and oversee one aligned and co-ordinated programme of activity to support the wellbeing of communities.

 

Rubbish and recycling

The service has now been running for three months and is generally going well. Members will note a minute on this agenda that follows a paper to the Climate Change and Sustainability Committee regarding access to the new rubbish and recycling service for organisations in other rating categories. This addresses one of my KPIs for this year.

In terms of the review of the new rubbish and recycling service that will be untaken this year, another KPI, officers are working on a draft terms of reference which will include analysis of information and include options for the service to be implemented for the start of the 2022 rating year. Two areas that are to be included are the treatment of multi-unit developments and the regularity of the green waste collection service. We have received some feedback on this.

 

Missed deliveries - Everyone who has been in touch received their full set of bins.

 

Missed collections these have been trending down over the period and for the last week were 20 properties per day.

 

Bin changes - The bin change programme for residents who requested a different size wheelie bin prior to 1 July 2021 was halted through the level 4 and then the level 3  Covid-19 restriction period, with Waste Management have completed all bin changes (850) received between 1 July and 18 August 2021. A further 1040 requests for bin changes have been received since 18 August 2021. These are planned to be undertaken in November. Old recycling crates will be collected by the end of the year when the second round of bin swaps has been completed.

 

Charges - The charges for bin swap requests came into effect on 1 October and are published on www.toogoodtowaste.co.nz These service charges are made in lieu of any change in rates which cannot be charged until the start of the new rating year on 1 July 2022.

 

Green waste - Since 1 July 2021, an additional 463 residents requested a green waste service. As at 30 August 2021, there are 4656 properties with 4667 green waste bins (some have more than one).

 

Staff wellbeing

The new wellbeing benefits I’ve talked about previously became available for staff from last Friday. They have been very well received and are one of a number of initiatives that demonstrate our commitment to supporting health and wellbeing.

 

As well as this I’m pleased to advise progress on another KPI of becoming a living wage employer. Our application was submitted last month and is not only a commitment to paying our staff the Living Wage, but also requires that our contractors do the same or have a plan to work towards this.

 

Head of Mayor’s Office appointment

I’m pleased to advise that Cameron Meads has been appointed to the Pou Arataki Tari o Te Koromatua, Head of the Mayor’s Office following a recruitment process that saw a number of outstanding candidates applying for the role. He starts on 11 October.

 

Cam has most recently been working in the Beehive as Private Secretary to the Minister for Workplace Relations and Safety, Hon Michael Wood. Prior to that he worked at MBIE, advising Ministers on labour and immigration policy issues. Cam brings a diversity of knowledge and expertise to the role, and he will be a great fit for the organisation. Thank you to Jarred for his exceptional work over the past couple of years in this role.