HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

TE KAUNIHERA O TE AWA KAIRANGI

 

28 September 2021

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

Tuesday 5 October 2021 commencing at 2.00pm

 

 

 

 

Membership

 

 

 

Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 

 


TE KAUNIHERA O TE AWA KAIRANGI | COUNCIL

Membership:

13

Meeting Cycle:

Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Quorum:

Half of the members

POWER TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:

§  Make a rate.

§  Make bylaws.

§  Borrow money other than in accordance with the Long Term Plan (LTP).

§  Purchase or dispose of assets other than in accordance with the LTP.

§  Purchase or dispose of Council land and property other than in accordance with the LTP.

§  Adopt the LTP, Annual Plan and Annual Report.

§  Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.

§  Appoint the Chief Executive.

§  Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.

§  Undertake all other actions which are by law not capable of being delegated.

§  The power to adopt a Remuneration and Employment Policy for Council employees.

 

DECIDE ON:

Policy & Bylaw issues:

§  Adoption of all policy required by legislation.

§  Adoption of strategies, and policies with a city-wide or strategic focus.

§  Approval of draft bylaws prior to consultation.

§  Adoption of new or amended bylaws.

District Plan:

§  Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.

 

1       Work required prior to the making of any of these decisions may be delegated.

§  Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations.

§  The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

§  Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

§  Acceptance, adoption or rejection of private Plan Changes.

Representation, electoral and governance matters:

§  The method of voting for the Triennial elections.

§  Representation reviews.

§  Council’s Code of Conduct for elected members.

§  Local Governance Statement.

§  Elected members’ remuneration.

§  The outcome of any extraordinary vacancies on Council.

§  Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

§  Appointment and discharge of members of committees when not appointed by the Mayor.

§  Adoption of Terms of Reference for Council Committees, Subcommittees and Working Groups, and oversight of those delegations.

§  Council‘s delegations to officers, community boards and community funding panels.

Delegations and employment of the Chief Executive:

§  Appointment of the Chief Executive of Hutt City Council.

§  Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees:

§  Standing Orders for Council and its committees.

§  Council’s annual meeting schedule.

Long Term and Annual Plans:

        The adoption of the budgetary parameters for the LTP and Annual Plans.

        Determination of rating levels and policies required as part of the LTP.

        Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.

Council Controlled Organisations:

        The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.

        Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.

 

 

 

Community Engagement and Advocacy:

§  Receive reports from the Council’s Advisory Groups.

§  Monitor engagement with the city’s communities.

 

Operational Matters:

§  Civil Defence Emergency Management matters requiring Council’s input.

§  Road closing and road stopping matters.

§  Approval of overseas travel for elected members.

§  All other matters for which final authority is not delegated.

 

Appoint:

§  The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.

§  The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.

§  Council’s nominee on any Trust.

§  Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).

§  Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

§  The recipients of the annual Civic Honours awards.

 

    


TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 5 October 2021 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

An apology from Cr Rasheed has been received.

3.       Declaration from New Elected Member (21/1414)

4.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

5.       Mayoral Statement (21/1483)

6.       Chief Executive's Statement (21/1484)

7.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


 

8.       Committee Minutes with Recommended Items

a)      Komiti Iti Ara Waka | Traffic Subcommittee

7 September 2021                                                                                         11

Recommended Items

Item 4a)     Traffic Resolutions - Proposed Changes to Route 160 (Homedale to Hutt Central) Bus Stop Configuration (21/1330)                                                 12

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4b)    Traffic Resolution - Cuba Street, Petone - P15 & P120 Parking Restrictions (21/1328)                                                                                                    14

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4c)     Traffic Resolution - Taine Street (Slip Lane), Taita - No Parking (Except Emergency Vehicles) (21/1341)                                                                  15

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4d)    Traffic Resolution - Raroa Road, Hutt Central - No Stopping (At All Times). (21/1320)                                                                                                    15

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4e)     Traffic Resolution - High Street, Hutt Central - No Stopping (At All Times). (21/1325)                                                                                                    16

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

 


 

b)      Komiti Ratonga Rangatōpū me te Rautaki Policy, Finance and Strategy Committee

14 September 2021                                                                                       58

Recommended Items

Item 4a)     Land Sale Proposal - 2 Miromiro Road (21/1215)                59

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4b)    Budget Update 2021/22 (21/1271)                                          61

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4c)     Financial Assistance - Knowing Your Pipes (21/1275)        61

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

c)       Komiti Hapori | Communities Committee

15 September 2021                                                                                       74

Recommended Item

Item 5)       Electricity Corporation of New Zealand Ltd (ECNZ) Track Easement (21/1280)      76

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

d)      Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

23 September 2021                                                                                       84

Recommended Items

Item 5a)     Cities race to zero (21/1433)                                                   85

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 5b)    Eligibility to receive Council's kerbside service, and landfill fee policy for charities (21/1430)                                                                                   86

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

9.       Miscellaneous

a)      Updated Wellington Regional Leadership Committee Agreement and Terms of Reference (21/1523)

Report No. HCC2021/4/232 by the Head of Business and Economy     92

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

b)      Appointment to Committees/Subcommittees and Central Community Funding Panel (21/1467)

Report No. HCC2021/4/229 by the Head of Democratic Services        154

Mayor’s Recommendation:

“That the recommendations contained in the report be discussed.”

    

10.     Minutes

Meeting minutes Hutt City Council, 10 August 2021                                       156

Meeting minutes Hutt City Council, 8 September 2021                                    175

 

11.     Committee Minutes without Recommended Items

a)      Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru

9 September 2021                                                                                       185

 

b)      Infrastructure and Regulatory Committee | Komiti Hanganga

21 September 2021                                                                                     194

 


 

12.     Sealing Authority (21/1150)

Report No. HCC2021/3/29 by the Legal Co-ordinator                                    201

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

13.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

14.     EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

15.     Minutes

          8 September 2021

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Minutes of the Te Kaunihera o Te Awa Kairangi | Hutt City Council held on 8 September 2021: Item 9. Matters Pertaining to RiverLink Project and Item 10. Chief Executive’s Performance Review for 2020/2021 and Key Performance Indicators for 2021/2022.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR


17

 

HUTT CITY COUNCIL

 

Komiti Iti Ara Waka |           Traffic Subcommittee

 

Minutes of a meeting held via Zoom

on

 Tuesday 7 September 2021 commencing at 2.00pm

 

 

 

PRESENT:

(via audio-visual link)

Cr B Dyer (Chair)

Cr J Briggs (Deputy Chair)

 

Cr K Brown

Cr A Mitchell

 

Cr N Shaw

 

 

Deputy Mayor Lewis (Alternate)

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:

(via audio-visual link)      Mr C Agate, Traffic Engineer – Network Operations

                                           Mr J Kingsbury, Head of Transport

                                           Mr M Ackroyd, Service Desk Analyst

                                           Ms A Doornebosch, Democracy Advisor

                                           Ms H Clegg, Minute Taker

                                  

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES

          There were no apologies.

2.       PUBLIC COMMENT

There was no public comment.    

3.       CONFLICT OF INTEREST DECLARATIONS     

          There were no conflicts of interest.  

4.       Recommendations to Council - Te Kaunihera o Te Awa Kairangi
5 October 2021

a)

Traffic Resolutions - Proposed Changes to Route 160 (Homedale to Hutt Central) Bus Stop Configuration (21/1330)

 

The Traffic Engineer – Network Operations elaborated on the report.  

In response to a question from a member, the Traffic Engineer – Network Operations explained that several proposed changes to bus stops were being worked through after analysis of the comments received.

In response to questions from members, the Traffic Engineer – Network Operations confirmed the proposed bus stop at Fitzherbert Road, Wainuiomata was under review by Greater Wellington Regional Council (GWRC) concerning whether it was required, due to the number of other bus stops in the vicinity. 

In response to a question from a member regarding Waiwhetu Road, the Traffic Engineer – Network Operations noted concerns regarding the proposed loss of two carparks frequently used by the elderly and disabled visitors to the church. He agreed to discuss with GWRC, the possibility of the moving the proposed bus stop further along the street, and to consider the installation of a disabled carpark.

In response to a question from a member, the Traffic Engineer – Network Operations confirmed the Wainuiomata Community Board was supportive of the proposed changes and had raised further items for discussion which officers would discuss with GWRC. He confirmed a follow up report to the Wainuiomata Community Board would be presented in due course.

In response to questions from members, the Traffic Engineer – Network Operations confirmed there were ongoing conversations with the GWRC concerning bus shelters and that feedback to the submitters was undertaken in conjunction with GWRC. 

Cr Briggs noted that whilst Council did have a role in the location of bus stops, it was the primary responsibility of GWRC. He acknowledged there might be some loss of on-street car parking as a consequence of this.  He added that GWRC had a responsibility to increase the number of bus shelters on all routes as creating more amenity would encourage more people to use public transport. 

Cr Brown expressed concern that issues regarding the lack of bus shelters in Wainuiomata had been raised with GWRC for a number of years, with no action having occurred to date.  She believed it was time for the matter to be acted on.

Cr Dyer commented that whilst public transport was a regional Council issue, Council could provide for an increase in accessibility to, and safety on buses.

Cr Briggs foreshadowed an additional motion regarding officers engaging with GRWC on additional bus shelters on route 160.

 

 

Recommended: (Cr Dyer/Cr Mitchell)                    Minute No. TSC 21401

“That the Subcommittee recommends that Council:

 

(1)   notes and receives the information;

(2)   approves the proposed changes attached as Appendix A to the report;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution;

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed; and

(5)   requests officers to formally engage with Greater Wellington Regional Council around increasing the number of bus shelters on route 160.”

For the reasons that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.

 

b)

Traffic Resolution - Cuba Street, Petone - P15 & P120 Parking Restrictions (21/1328)

 

The Traffic Engineer Network Operations elaborated on the report.

Deputy Mayor Lewis commented that with WelTec being located across the road in Cuba Street, parking in this area was at a premium. She added the proposal offered a safe solution for parents and their young children accessing the playground.

 

ReCOMMENDED: (Cr Dyer/Cr Shaw)                        Minute No. TSC 21402

“That the Subcommittee recommends that Council:

(1)   notes and receives the information;

(2)   approves the installation of a P15, (8am – 6pm Monday to Friday (excluding Public Holidays)), time limited parking restriction as shown on the plan attached as Appendix 1 to the report;

(3)   approves the installation of a P120, (8am – 6pm Monday to Friday (excluding Public Holidays)), time limited parking restriction as shown on the plan attached as Appendix 1 to the report;

(4)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(5)   notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve serviceability for the surrounding area, and is supported by Council’s current Parking Policy.

 

c)

Traffic Resolution - Taine Street (Slip Lane),Taita - No Parking (Except Emergency Vehicles) (21/1341)

 

The Traffic Engineer – Network Operations elaborated on the report.

In response to a question from a member, the Traffic Engineer – Network Operations advised some community facilities currently had emergency vehicle access and /or parking. He stated officers would welcome feedback from members for emergency parking spaces at other community facilities.

 

RECOMMENDED:  (Cr Dyer/Cr Briggs)    Minute No. TSC 21403

“That the Subcommittee recommends that Council:

 

(1)   receives and notes the information;

(2)   approves the No Parking – Except Emergency Vehicles – At All Times restriction within the Taine Street (Slip Lane), Taita, attached as Appendix 1 to the report;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

 

d)

Traffic Resolution - Raroa Road, Hutt Central - No Stopping (At All Times). (21/1320)

 

The Traffic Engineer – Network Operations elaborated on the report.

 

ReCOMMENDED: (Cr Dyer/Cr Shaw)                          Minute No. TSC 21404

“That the Subcommittee recommends that Council:

 

(1)   notes and receives the report;

(2)   approves the installation of a No Stopping – At All Times restriction on a five metre section of Raroa Road, as shown on the plan attached as Appendix 1 to the report;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution (one metered parking space); and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

 

e)

Traffic Resolution - High Street, Hutt Central - No Stopping (At All Times). (21/1325)

 

The Traffic Engineer – Network Operations elaborated on the report.

In response to a question from a member, the Traffic Engineer – Network Operations confirmed it was unusual that a car parking space had been marked in front of an existing garage. He said that it had occurred in accordance with the law and with the consent of the previous owners and tenants of the site.

 

ReCOMMENDED: (Cr Dyer/Cr Shaw)                          Minute No. TSC 21405

“That the Subcommittee recommends that Council:

 

(1)   receives and notes the information;

(2)   approves the No Stopping – At All Times restriction on High Street, Central Hutt attached as Appendix 1 to the report;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions will improve the operational efficiency of our local emergency service, and are supported by current Hutt City Council Policies.

 


 

5.       Information Item

 

Traffic Subcommittee Work Programme (21/1231)

Report No. TSC2021/4/114 by the Democracy Advisor

 

The Traffic Engineer – Network Operations elaborated on the work programme.

In response to questions from members, the Traffic Engineer – Network Operations advised consultation on Bus Route 150 was almost complete and that further conversations with GWRC were occurring.  He added the conversation would now include bus shelters. He further advised that the northern Oxford Terrace parking issue would be considered in a report to the next Traffic Subcommittee meeting.

 

Resolved: (Cr Dyer/Cr Mitchell)                                       Minute No. TSC 21406

“That the work programme be received and noted.”

6.       QUESTIONS   

          There were no questions.

 

There being no further business the Chair declared the meeting closed at 2.44pm.

 

 

 

 

B Dyer

CHAIR

 

CONFIRMED as a true and correct record

Dated this 5th day of October 2021


Attachment 1

Appendix A - Bus Stop Restrictions

 





































Attachment 1

Appendix 1 – Cuba Street, Petone

 

 


Attachment 1

Appendix 1: No Parking – Except Emergency Vehicles – At All Times restriction

 


Attachment 1

Appendix 1: Raroa Road, Hutt Central - No Stopping (At All Times)

 


Attachment 1

Appendix 1: No Stopping (At All Times) Restriction outside 337 High Street

 


66

 

HUTT CITY COUNCIL

 

Komiti Ratonga Rangatōpū me te Rautaki

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
 Lower Hutt on

 Tuesday 14 September 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr J Briggs

Cr K Brown (Deputy Chair) (from  2.20pm)

 

Cr D Hislop

Deputy Mayor T Lewis

 

Cr C Milne (via audio-visual link)

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Cr Brown (for lateness) and Cr Dyer

 

IN ATTENDANCE:       Ms J Miller, Chief Executive (part meeting)

Ms A Blackshaw, Director Neighbourhoods and Communities (via audio-visual link) (part meeting)

Mr M Boggs, Director Strategy and Planning (via Zoom) (part meeting)

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Mr D Kerite, Head of Regulatory Services (part meeting)

Mr D Koenders, Manager, Financial Strategy and Planning (part meeting)

Ms K Alkema, Chief People Officer (via audio-visual link)

Mr D Bentley, Environmental Health Manager (part meeting)

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

Mr J Pritchard, Principal Policy Advisor (part meeting)

Mr P Benseman, Budgeting and Reporting Manager (part meeting)

Mr K Eagle, Senior Management Accountant (part meeting)

Ms C Ellis, Head of Chief Executive’s Office (part meeting)

Ms K Shaw, Health, Safety and Wellbeing Manager (via audio-visual link) (part meeting)

Ms K Stannard, Head of Democratic Services

Ms K Glanville, Senior Democracy Advisor (via audio-visual link)

Ms J Randall, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

OPENING FORMALITIES – KARAKIA TIMATANGA

 

 

1.       APOLOGIES 

Resolved: (Cr Edwards/Cr Briggs)                                     Minute No. PFSC 21401

“That the apology received from Cr Dyer be accepted and leave of absence be granted and the apology for lateness received from Cr Brown be accepted.”

 

 

PRECEDENCE of Business

 

Resolved: (Cr Edwards/Cr Hislop)                                    Minute No. PFSC 21402

“That in terms of Standing Order 10.4, precedence be accorded to items 2-10, with the exception of Item 7: Council performance overview for the year ended June 2021.”

 

The items are recorded in the order in which they are listed on the Order Paper.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate. 

 

Cr Brown joined the meeting at 2.20pm   

3.       CONFLICT OF INTEREST DECLARATIONS     

Cr Shaw noted she was a member of a Committee that accessed funding from the proceeds of Class 4 gaming. Mayor Barry advised that according to legal advice received on the same issue on a previous occasion she was still able to participate in discussion and voting on the matter.

4.       Recommendations to Council - Te Kaunihera o Te Awa Kairangi - 5 October 2021

a)

Land Sale Proposal - 2 Miromiro Road (21/1215)

 

Speaking under public comment, Mr Alistair Hardy expressed confidence that the ten pounds owed to Council for the parcel of land in 1960 would have been paid at the time. He said this should now enable him to adjust his boundary. He acknowledged the history of the sale was unclear. He noted Council’s failure to follow up the matter at the time had unfairly impacted him. He suggested an additional option would be to agree to negotiate a price based on the current land valuation.

 

 

Resolved:   (Cr Edwards/Cr Hislop)                   Minute No. PFSC 21403

“That the Committee:

(1)     notes that there are no grounds under the Local Government Official Information and Meetings Act 1987 for withholding part of the proceedings of the Land Sale Proposal - 2 Miromiro Road because the information is no longer confidential; and

(2)     agrees to consider the information in the public part of the meeting. “

 

In response to questions from members, the Parks, Reserves and Recreation Planner explained the boundary encroachment situation was unique since most encroachments did not have such an uncertain history. He considered negotiating a price would therefore not set a precedent for other boundary encroachments.  He noted the issue stemmed from actions that occurred a considerable time ago and could not be proved one way or the other.

 

Members noted the previous owner had attempted to resolve the issue between 1959 and 1960. They agreed it was a moot point whether Council bore some responsibility for the historical uncertainty of the sale of the parcel of land.

 

The Chair foreshadowed an additional recommendation that Council agree to a compromise on the land sale price.

 

recommended: (Cr Edwards/Deputy Mayor Lewis)
                                                                                      
Minute No. PFSC 21404

“That the Committee recommends that Council:

(1)     agrees to proceed with the sale of land to resolve the encroachment which is an approximately 58m2 section of land on Part Section 73 Normandale Settlement CT WN492/165 attached as Appendix 1 to the report; and

(2)     agrees that the sale of land be on the basis of half of the valuation of $8,685 in view of the fact the earlier transaction history cannot be verified; and

(3)     agrees that the costs associated with the land sale (surveying, legal and any other distributions) will be met by Mr and Mrs Hardy.”

 


 

b)

Budget Update 2021/22 (21/1271)

 

The Budgeting and Reporting Manager elaborated on the report. He said total capital carryovers amounted to 22% of the revised budget for the current year. He noted the capital carryovers represented the timing of projects and would not directly impact debt.

 

 

RECOMMENDED:    (Cr Edwards/Cr Briggs)            Minute No. PFSC 21405

“That the Committee recommends that Council:

(1)   notes the year-end carryovers of projects due to timing changes; and

(2)   agrees to amend the operating and capital budgets for 2021/22:

Table 1 : Summary of proposed budget changes for carryovers

 

$000

Previously approved carryovers

New carryovers proposed

Total carryovers proposed

NZTA subsidy revenue

673

Increase

97

Reduction

576

Increase

Opex

3,956

Increase

1,992

Increase

5,948

Increase

Capex

14,369

Increase

4,652

Increase

19,021

Increase

 

       due to the new carryovers that have been identified as attached as Appendix 1 to the report.”

 

c)

Financial Assistance - Knowing Your Pipes (21/1275)

 

The Manager, Financial Strategy and Planning elaborated on the report.

 

In response to questions from members, the Manager, Financial Strategy and Planning advised an exemption for the Voluntary Targeted Rating Scheme could take some years to be granted.

The Chair expressed concern that sewage overflows and stormwater were major causes of waterway pollution. He noted that by joining a group of councils and working with central government on a Targeted Rating Scheme, Council could help drive action and clean up water pollution.

 


 

 

 

RECOMMENDED: (Cr Edwards/Deputy Mayor Lewis)  Minute No. PFSC 21406

 “That the Committee recommends that Council:

(1)     agrees not to proceed with the Voluntary Targeted Rating Scheme and rates postponement scheme as consulted on in the Draft Long Term Plan 2021-2031 process;

(2)     agrees to offer assistance on an individual contractual basis, as noted in option three contained in Report PFSC2021/4/198; and

(3)     agrees in principle that officers progress work with other councils to engage with the Ministry of Business and Innovation and seek an exemption for the Voluntary Targeted Rating Scheme from the Credit Contracts and Consumer Finance Act 2003. “

  

5.

Class 4 Gaming Venue and Board Venue Policy (21/1237)

Report No. PFSC2021/4/199 by the Principal Policy Advisor

 

Speaking under public comment (via audio-visual link) Mr Gerhart Berking, a representative of Mapu Maia,  expressed support for the officer recommendations for a wellbeing approach to Class 4 gaming.  He noted Pasifika people were more likely to live in high deprivation areas where Class 4 gaming machines were more prevalent. He added Pasifika people were disproportionately affected by problem gambling and more likely to turn to gambling to solve financial problems. He urged Council to consider a sinking lid policy in its future decisions.

 

Speaking under public comment (via audio-visual link), Ms Kristy Kang, a representative of the Problem Gambling Foundation Group, noted Class 4 gaming machines were highly addictive. She expressed concern Lower Hutt residents had an exceptionally high exposure to the machines with over 50% located in high deprivation areas. She supported the officer's recommendations to implement a cap on gaming machines and venues. She considered a sinking lid policy was best practice to reduce harm from gaming machines.

The Head of Strategy and Planning elaborated on the report.

In response to questions from members, the Head of Strategy and Planning advised Class 4 gaming funds came disproportionately from high deprivation areas. She acknowledged these funds provided financial benefits for local sports. She noted Council had limited power to address the social harm from Class 4 gaming but could control the number of venues or machines in its locality. She agreed the Naenae Bowling Club would be financially impacted if its gaming machines were removed. She added Waiwhetū Marae and mana whenua had been consulted and had supported a wellbeing approach to the issue.

Members agreed to support a wellbeing approach and noted the following points:

 

  • Total gaming machine proceeds from Lower Hutt over the past three years were $80M.
  • The majority of those adversely affected by Class 4 gaming did not seek help.
  • The stories of those adversely affected by Class 4 gaming would be important for Council to make an informed decision.
  • Most proceeds from Class 4 gaming in Lower Hutt were not returned to local communities.
  • Ideally Council would work with central government in a unified approach.
  • Removing gaming machines could encourage an increase in other forms of gambling that would not return funds to local communities.

 

The Chair noted Council’s decision on the matter could have financial ramifications. He agreed it was important to hear from local communities on the issue.  He said enforcement also needed to be considered. He asked officers to ensure the consultation material provided a balanced view of the policy’s impacts.

 

Resolved: (Cr Edwards/Cr Briggs)                                     Minute No. PFSC 21407

“That the Committee:

(1)   notes that the Gambling Act 2003 requires councils to adopt a Class 4 Gaming and Board Venue Policy and to review this every three years;

(2)   notes that the Gambling Act requires councils to set a Class 4 Gaming and Board Venue Policy and that councils’ powers are limited to regulating and administering class 4 gaming;

(3)   notes the Gambling Act requires Council to adopt a policy to influence the extent and minimise the impacts of Class 4 gaming in the city;

(4)   notes that Council is required to use the Special Consultative Procedure set out in the Local Government Act 2002 for consultation on this policy;

(5)   notes there are three options outlined and discussed in the report and supports a wellbeing approach;

(6)   agrees to consult on the proposed policy options for the Class 4 Gaming and Board Venue Policy;

(7)   agrees to endorse the Summary of Proposal and Statement of Proposal attached as Appendices 1 and 2 to the report;

(8)   establishes a subcommittee comprising the Mayor, Deputy Mayor, Committee Chairs, Cr Mitchell, Cr Shaw and Cr Brown to hear submissions on the options for the Class 4 Gaming Machine and Board Venue Policy and make a recommendation to Council;

(9)   notes that Council will continue to work closely with mana whenua and other partners to collectively advocate to central government for transparency and control of the distribution of gambling profits and the actual costs and benefits of gambling for communities; and

 

(10) agrees that the public consultation material on the Class 4 gambling review be subject to review by the Mayor and Committee Chairs before release.”

 

 

6.

Review of the Dangerous, Affected and Insanitary Buildings Policy 2016 (21/1212)

Report No. PFSC2021/4/200 by the Principal Policy Advisor

 

Resolved: (Cr Edwards/Cr Hislop)                                    Minute No. PFSC 21408

(1)     approves the proposed Dangerous, Affected and Insanitary Buildings Policy 2021 for consultation under section 83 of the Local Government Act 2002 attached as Appendix 2 to the report;

(2)     approves the Statement of Proposal to develop the Hutt City Council Dangerous, Affected and Insanitary Buildings Policy 2021 for consultation attached as Appendix 1 to the report; and

(3)     agrees that a subcommittee be established comprising Cr Edwards (Chair), Cr Dyer and Cr Mitchell and Deputy Mayor Lewis (alternate) to hear submissions on the Dangerous, Affected and Insanitary Buildings Policy and make a recommendation to Council.”           

 

 

 

7.

Council performance overview for the year ended 30 June 2021 (21/905)

Report No. PFSC2021/4/201 by the Head of Chief Executive's Office

 

 

The Chief Executive and the Group Chief Financial Officer elaborated on the report.  The  Group Chief Financial Officer noted Council’s net operating deficit was less than the amount officers had budgeted. She advised this would place Council in a favourable position for implementing the Long Term Plan.

 

In response to a question from the Chair, officers agreed to provide a response to the Chair’s request for an education campaign to prevent dry weather wastewater overflows. The Chair agreed to submit a request through the Elected Members Email channel.

 

 

 


 

 

Resolved: (Cr Edwards/Cr Mitchell)                                  Minute No. PFSC 21409

“That the Committee:

(1)   receives the report;

(2)   notes the highlights and achievements as detailed in Appendix 1 attached to the report;

(3)   notes the Waiora engagement survey results detailed in Appendix 2 attached to the report;

(4)   notes the health, safety and wellbeing results detailed in Appendix 3 attached to the report;

(5)   notes the performance measure results as detailed in Appendix 4 attached to the report; and

(6)   notes the financial performance results as summarised in the report and detailed in Appendices 5 and 6 attached to the report.”

 

8.

2021 Standard and Poor's Credit Rating (21/1272)

Report No. PFSC2021/4/202 by the Manager Financial Strategy & Planning

 

The Manager Financial Strategy and Planning elaborated on the report.

 

Resolved: (Cr Edwards/Cr Rasheed)                                 Minute No. PFSC 21410

“That the Committee notes and receives the report.”

The meeting adjourned at 4.05pm and resumed at 4.14pm.

9.

Sale and supply of alcohol (fees) regulations 2013 - Regulation 19(1) - reporting by territorial authorities (21/1319)

Report No. PFSC2021/4/203 by the Environmental Health Manager

 

The Environmental Health Manager elaborated on the report. He advised that in addition to the reasons stated in the report, the impact of COVID-19 meant that a total recovery of costs was unlikely.  He added officers had been reducing overheads and would be streamlining inspections and reporting processes to achieve further savings.

In response to a question from a member, the Environmental Health Manager advised that officers could review the fees schedule at the end of the three year period if required. However, he noted Council’s current fees had been strongly opposed by industry and were amongst the highest in New Zealand.

 


 

 

 

Resolved: (Cr Edwards/Cr Mitchell)                                  Minute No. PFSC 21411

“That the Committee approves the publication of a ‘table of income versus expenditure’ on Council’s website showing the alcohol licensing income received from fees payable in relation to, and costs incurred, in:

(a)   the performance of the functions of Council’s District Licensing Committee under the Sale and Supply of Alcohol Act 2012 (the Act);

(b)   the performance of the functions of Council’s Inspectors under the Act; and

(c)   undertaking of enforcement activities under the Act.”

 

10.

New Zealand Local Government Funding Agency 2021 Annual Report (21/1346)

Report No. PFSC2021/4/204 by the Treasury Officer

 

The Group Chief Financial Officer elaborated on the report. She advised the Local Government Funding Agency had achieved positive outcomes for Council through its access to international markets.

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                 Minute No. PFSC 21412

“That the Committee notes and receives the Local Government Funding Agency Annual Report for the year ended 30 June 2021 attached as Appendix 1 to the report.”

 

11.

Policy, Finance and Strategy Committee Work Programme 2021-2022 (21/1364)

Report No. PFSC2021/4/117 by the Democracy Advisor

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                 Minute No. PFSC 21413

“That the Work Programme be received and noted.”

 

12.     QUESTIONS   

There were no questions.

 

There being no further business the Chair declared the meeting closed at 4.46 pm.

 

 

 

S Edwards

CHAIR

CONFIRMED as a true and correct record

Dated this 5th day of October 2021


Attachment 1

Appendix 1: 2 Miromiro Road Encroachment Area

 


Attachment 1

Appendix 1 - List Of Proposed Carryovers

 


 


 


 


 


 


83

 

HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Minutes of a meeting held via Zoom

 on Wednesday 15 September 2021 commencing at 2.00pm

 

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

(Via Audio Visual Link)

Cr J Briggs

Cr K Brown (from 2.13pm)

 

Cr B Dyer

Cr S Edwards

 

Cr C Milne

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw (Deputy Chair)

 

Cr L Sutton

 

 

APOLOGIES:                  An apology was received from Cr Hislop and an apology for lateness was received from Cr Brown.

 

IN ATTENDANCE:       Ms A Blackshaw, Director Neighbourhoods and Communities

Mr J Pritchard, Principal Policy Advisor (part meeting)

Ms O Miller, Policy Advisor (part meeting)

Mr A Quinn,  Project Manager (Naenae) (part meeting)

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

Ms J Lawson, Asset Manager Reserves (part meeting)

Mr M Ackroyd, Service Desk Analyst (part meeting)

Ms T Lealofi, Democracy Advisor

Mrs A Doornebosch, Democracy Advisor

 

 

PUBLIC BUSINESS

 

1.      OPENING FORMALITIES - KARAKIA TĪMATANGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

2.       APOLOGIES 

Resolved: (Cr Lewis/Cr Briggs)                                          Minute No. CCCCC 21401

“That the apology received from Cr Hislop and the apology for lateness from Cr Brown be accepted and leave of absence be granted."

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

4.       CONFLICT OF INTEREST DECLARATIONS     

          Cr Dyer declared a conflict of interest relating to item 5, Electricity Corporation of New Zealand Limited (ECNZ) Track Easement and took no part in discussion or voting on the matter.

Cr Brown joined the meeting at 2.13pm.

5.

Recommendation  to Council| Te Kaunihera o Te Awa Kairangi   – 5 october 2021

Electricity Corporation of New Zealand Ltd (ECNZ) Track Easement (21/1280)

 

Cr Dyer declared a conflict of interest relating to item 5, Electricity Corporation of New Zealand Limited (ECNZ) Track Easement and took no part in discussion or voting on the matter.

The Chair gave leave for Cr Mitchell to read an email on behalf of a member of the public attached as page 10 to the minutes.

The Parks, Reserves and Recreation Planner elaborated on the report.

In response to questions from members, the Parks, Reserves and Recreation Planner said the current proposal was the least expensive option to obtain right of way access across the Electricity Corporation of New Zealand Limited track.   He advised that if Council was to purchase the land instead, survey costs for this process would be more expensive than the proposed subdivison and easement application. He said officers would be open to the creation of a Friends of the Eastern Hills Community Group, and working with the community to achieve its goals.  

 

Recommended: (Deputy Mayor Lewis/Cr Shaw)            Minute No. CCCCC 21402

 

“That the Committee recommends that Council:

(1)     notes that the owners of 158 and 164 Upper Fitzherbert Road have proposed that Council pay for their subdivision and easement application costs and in return, Council acquires rights over an approximately 2.2km length of track;

(2)     notes that the proposal is currently unbudgeted in the Long Term Plan;

(3)     notes that the proposal is consistent with the intended use of Reserves Financial Contributions;

(4)     notes that the funding for the easement and associated costs estimated at $170k will come out of Reserve Financial Contributions; and

(5)     agrees to proceed with the proposal to obtain rights via easement over a 2.2km length of Electricity Corporation of New Zealand Limited and Wainui Centre track.”

For the reason to progress with resolving a portion of the track encroachments identified in Appendix 1 attached to the report.

  

6.

270 Coast Road Easement (21/1188)

Report No. CCCCC2021/4/209 by the Parks, Reserves and Recreation Planner

 

The Parks, Reserves and Recreation Planner elaborated on the report.

 

Resolved:  (Deputy Mayor Lewis/Cr Edwards)                  Minute No. CCCCC 21403

 

“That the Committee:

(1)               notes that additional consultation steps were taken to inform surrounding             neighbours as requested by the Communities Committee at its meeting held on

28 April 2021;

(2)        notes that there were no submissions objecting to or in support of the easement; and

(3)        approves the creation of a legal instrument providing right of way over Section 114             Wainuiomata District on SO 34069 in favour of the owner at 270 Coast Road, as             indicated in Appendix 1 attached to the report, in accordance with section 48 of the             Reserves Act 1977.”

For the reason to preserve public access from Wood Street Reserve to Leonard Wood Park.

 

7.

Homelessness Update 2020-2021 (21/1318)

Report No. CCCCC2021/4/210 by the Policy Advisor

 

The Principal Advisor, Policy elaborated on the report.

In response to questions from members, the Principal Policy Advisor noted Medical Centres and other communities facilities could be linked into the Outreach Programme that officers were providing in the community.  He said community law funding requirements could be included in reports for consideration by the Committee.   He advised the Covid pandemic had exacerbated needs within the community, but actions funded within the Homelessness Action Plan (the plan) were still being met.  He noted officers were talking with agencies to establish whether enough support was still being provided now and into the future.   He highlighted officers were also working with agency partners outside of the three actions within the plan to improve homelessness.  He said this would inform future work for Council in 2024 when the Plan was due for review.  He advised Safe City Ambassadors assisted homeless people in the community by providing links to services for transitional and emergency housing.   He said officers could follow up with Kāinga Ora to see if its reporting results to central government were available.  He noted this would inform further proposals for Council funding. 

 

Resolved:  (Deputy Mayor Lewis/Cr Shaw)                  Minute No. CCCCC 21404

 

“That the Committee:

(1)     receives and notes the report; and

(2)     notes the report is the second annual update on Council’s actions in response to homelessness as part of the Lower Hutt Homelessness Plan.”

For the reason that Council agreed to the strategic direction on homelessness in Te Awa Kairangi ki Tai Lower Hutt and its role in the immediate response.

 

8.

Director's Report: Neighbourhoods and Communities Group (21/1286)

Report No. CCCCC2021/4/18 by the Acting Head of Libraries

 

The Director, Neighbourhoods and Communities elaborated on the report.  She acknowledged the Acting Head of Libraries’ contribution to Council during his tenure within Libraries.  She highlighted Council was pleased to have retained him in a role within the new structure.

In response to questions from members, the Director Neighbourhoods and Communities noted that parts of the community were in greater need at the beginning of Covid Level 4 restrictions in 2021 than in 2020.  She said there had been an increase in demand for food support and this was expected to continue for some time.  She advised this was partly due to easier access to support agencies, and ease of access to Council funding rather than waiting on central government funding.  She highlighted it was often difficult to provide support to some members of the community as they did not always wish to supply their personal details.

Members thanked officers and support agencies for their continued assistance and support to the local community.

 

Resolved:  (Deputy Mayor Lewis/Cr Dyer)                         Minute No. CCCCC 21405

 

“That the report be received and noted.”

 

9.       Information Items

a)

Naenae Projects Update (21/1196)

Memorandum dated 2 August 2021 by the Project Manager (Naenae)

 

The Project Manager (Naenae) elaborated on the report.

In response to a question from a member, the Project Manager (Naenae) advised final sign off for the purchase of the old Naenae Post Office building was expected on 17 September 2021.

 

Resolved:   (Deputy Mayor Lewis/Cr Mitchell)         Minute No. CCCCC 21406

 

“That the Committee receives and notes the information.”

 

b)

Tracks and Trails Update (21/1359)

Report No. CCCCC2021/4/118 by the Reserves Asset Manager

 

The Reserves Assets Manager elaborated on the report.

In response to questions from members, the Reserves Assets Manager said the decision to close the track from Pomare Station to Stokes Valley was based on the quality of the track and the high maintenance costs.  She advised officers could consider alternative routes for the track to reopen in the future.  She said the quality of existing tracks was poor, so the current focus was on upgrading these.  She agreed the Eastern Hills was an untapped opportunity and said officers would be happy to support a Friends Community Group to pursue the development of possible tracks in this area in the long term.  She noted if external funding could be sourced this would assist in this development.  She advised the current annual funding for tracks and trails was approximately $30,000.  She noted the Track Renewal Programme was currently being funded from the Parks and Gardens Programme Funding for general renewals and this was $2M per annum.  She advised that when the renewal of the Reserves Maintenance contract was undertaken in 2022, tracks and trails would have its own maintenance contract.  She said long term planning for tracks and trails would require a renewal of the Making Tracks Plan, which would include climate change considerations.  She said phase one of the Manor Park Shared Pathway Project was due for completion by December 2021.  She noted dates for phase two were unknown and were dependent on Wellington Water Limited’s Pipeline Project at the northern end of the pathway.  She said phase one would enable the pathway to be fully passable.

 

Resolved:   (Deputy Mayor Lewis/Cr Edwards)        Minute No. CCCCC 21407

 

 “That the Committee:

 

(1)      notes and receives the report; and

 

(2)   asks officers to provide a list of key strategies and plans informing the Parks and Reserves area and timeline for review, so that the priorities within the Making Tracks Plan can be considered.”

 

c)

Neighbourhoods and Communities Approach Update (21/1386)

Memorandum dated 27 August 2021 by the Director Neighbourhoods and Communities

 

The Director, Neighbourhoods and Communities elaborated on the memorandum.

In response to questions from members, the Director Neighbourhoods and Communities advised Council was not committed to asset based community development.  She noted the new approach was focussed on community led development, with initiatives that would be conducted with and by the community.  She highlighted workshops would be conducted with officers in the near future to plan new ways of engaging with the community.

 

Resolved:   (Deputy Mayor Lewis/Cr Brown)           Minute No. CCCCC 21408

 

“That the Committee receives and notes the information contained in the memorandum.”

 

 

d)

Communities Committee Work Programme (21/1197)

Report No. CCCCC2021/4/119 by the Democracy Advisor

 

Resolved:   (Deputy Mayor Lewis/Cr Dyer)              Minute No. CCCCC 21409

 

“That the work programme be noted and received.”

 

10.     QUESTIONS   

There were no questions.

 

11.

CLOSING FORMALITIES - KARAKIA WHAKAMUTUNGA

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

 

 

 

 

 

There being no further business the Chair declared the meeting closed at 3.17pm.

 

 

 

 

 

T Lewis

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 5th day of  October 2021

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

From: Jamie Stewart
Date: 15 September 2021 at 1:31:54 AM NZST
To: Andy Mitchell <Andy.Mitchell@huttcity.govt.nz>
Subject: [EXTERNAL] Jamie Stewart - written submission to HCC communities committee meeting Sept 2021

Dear Councillors

 

You may recall I spoke to you during the long-term plan process regarding the opportunity for developing shared-use paths between Taita and Stokes Valley, and then connecting to the Naenae skyline to traverse to the Te Whiti Riser, Waiu MTB park and in the future Point Howard and the Eastern Bays shared path!

 

This project is still very much in my mind and I am waiting on further engagement from Council staff. 

 

It remains my belief that what is needed is a clear strategic goal of contiguous shared use public track , and where possible public land ownership,  from Taita to the Wainui hill overbridge - a goal we can collectively gather round and achieve. To this end I have ran past several councillors the idea of encouraging the formation of a Friends of the Eastern Hills community group (or such like) to pursue this goal in collaboration with the Council, I welcome feedback on this thought.

 

I have been following in Council minutes the progress towards establishing easements on the ECNZ and Wainui Centre tracks. While this is a great initiative. I would like to see the Council consider purchasing the narrow piece of land on the ECNZ track to the north/ridge line side of the road, this includes the area surrounding the summit of Fitzherbert. Such a purchase would ensure the protection of the natural vegetation and associated landscape values of the ridgeline, but more importantly would future proof the opportunity for future recreational development in this area, which would otherwise be confined to the easement.

 

The summit of Fitzherbert towers over Naenae and deserves more prominence as the maunga of a large and growing area. I foresee a future where there is a viewing area on the summit and a network of tracks give several options for an increasingly active community to traverse the peak. The future shared use track will likely stay close to the ridgeline, winding to and fro to ensure easy gradient and views to both sides. Public ownership of this area as opposed to an easement would show foresight in enabling these opportunities.

 

Kind regards

 

Jamie Stewart

 


90

 

HUTT CITY COUNCIL

 

Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Thursday 23 September 2021 commencing at 2.00pm

 

 

PRESENT:

Cr J Briggs (Chair)

Mayor C Barry (until 3.35pm)

 

Cr K Brown

Cr S Edwards

 

Deputy Mayor T Lewis

Cr A Mitchell

 

Cr S Rasheed (Deputy Chair)

Cr N Shaw

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms A Blackshaw, Director Neighbourhoods and Communities (via audio-visual link)

Ms H Oram, Director Environment and Sustainability (via audio-visual link)

Mr J Scherzer, Head of Climate and Solid Waste

Mr D Uppal, Solid Waste Manager

Mr J Frericks, Ecology/Horticulture Advisor

Mr B Hodgins, Strategic Advisor

Mr J Linders, Advisor, Energy and Carbon

Mr A Quinn, Project Manager (Naenae) (via audio-visual link) (part meeting)

Mr D Burt, Senior Advisor, Climate and Sustainability (via audio-visual link) (part meeting)

Ms K Glanville, Senior Democracy Advisor (via audio-visual link)

Ms J Randall, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

 There were no apologies.

2.

Opening formalities - Karakia Timatanga

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

 

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

  

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.      

4.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflict of interest declarations.   

5.       Recommendations to Council - Te Kaunihera o Te Awa Kairangi - 5 October 2021

a)

Cities race to zero (21/1433)

 

The Senior Advisor, Climate and Sustainability elaborated on the report.

In response to a question from a member, the Senior Advisor, Climate and Sustainability noted central government would soon be announcing an emissions reduction plan which could require organisations to meet more ambitious targets. He added the content of the plan was not yet clear.

Members agreed it was important to show leadership on climate change and meet Council’s commitments to carbon reduction. The Chair noted the recommendations would provide clear targets for the Climate Change Lead Group as it worked alongside the community to co-design a climate change road map for the future.

 

RECOMMENDED:    (Cr Briggs/Mayor Barry)      Minute No. CCASC 21401

“That the Committee recommends that Council:

(1)   agrees to join the ‘Cities Race to Zero’ climate initiative;

(2)   reconfirms its commitment to keep global warming to below 1.5 degrees;

 

(3)   reconfirms its commitment to reach net-zero emissions by no later than 2050, preferably sooner;

 

(4)   pledges to set a target of halving city-wide emissions by 2030 as part of the work to develop a city-wide roadmap;

 

(5)   pledges to continue to work with the Lower Hutt community on a city-wide roadmap in order to plan and begin implementing inclusive and equitable climate action by 2022;

 

(6)   commits to reporting to the Committee on progress annually; and

 

(7)   invites our partners, businesses, and residents to join Council in recognising the global climate challenge and help us deliver on science-based actions to overcome it.”

b)

Eligibility to receive Council's kerbside service, and landfill fee policy for charities (21/1430)

 

The Head of Climate Change and Sustainability elaborated on the report.

In response to questions from members, the Head of Climate Change and Sustainability confirmed the survey of local charities had been forwarded to all the charities for which Council held contact details. He agreed to contact as many charities in the Hutt Valley as possible to make them aware of proposed changes to the policy. He further agreed charities could be offered a free waste audit funded from the waste disposal levy. He added a waste audit would help charities set up new systems to divert more waste from the landfill.

The Chair noted the Committee would be reviewing the policy in 12 months’ time. He suggested this would be an opportunity to evaluate waste volumes and the level of use waste audits were receiving from charities.

 

recommended:    (Cr Briggs/Cr Shaw)              Minute No. CCASC 21402

“That the Committee recommends that Council:

(1)   notes that Council’s kerbside collection service is currently limited to residential and rural properties;

(2)   agrees to make Council’s kerbside collection service (rubbish, recycling and green waste) available on an opt-in basis to four other rating categories: CE – Community Education, and CF1-CF3 – Community Facilities – outlined in Appendix 1 attached to the report;

(3)   agrees that this service extension is limited to Council’s standard service offerings for bin sizes, and does not extend to providing a customised service to cater for commercial-type waste volumes;

(4)   agrees to offer free kerbside recycling to the seven Marae based in Lower Hutt;

(5)   notes that for a number of years, Council has provided an exemption to charities regarding landfill fees, for the first 25 tonnes of waste disposed, but no formal policy exists;

(6)   agrees to change the approach and to establish a policy as follows:

a.     charities continue to be exempt from any fees in relation to clean green waste loads, up to 25 tonnes per year;

b.     charities receive a heavily discounted fee for any rubbish or mixed loads, from 1 July 2022, with the fee equivalent to the NZ Government’s waste levy for any given year, up to 25 tonnes per year (for 2022/23, the discounted fee for charities would be set at $30/t);

c.     charities continue to pay normal landfill fees for any waste above 25 tonnes per year;

d.    eligibility is limited to charities based in, or operating, within the Hutt Valley only; and

e.     Council could offer free waste audits and advice for charities based in Lower Hutt, with a view to identifying waste minimisation and cost savings opportunities; and

(7)   agrees to review this new policy 12 months after it takes effect.”

  

6.

Updates on Council's biodiversity action (21/1208)

Report No. CCASC2021/4/121 by the Ecology/Horticulture Advisor

 

Speaking under public comment, Ms S Bain advised the forest in Days Bay was dying. She added that regenerating bush along the Eastern Hills was disappearing due to the growing number of deer destroying regenerating bush. She considered increased funding for deer culls and to monitor deer numbers would be needed to save the forest and the bird life.

In response to a question from a member, Ms Bain explained past deer culls had not been enough to make an impression in the exponential growth of deer numbers around the Lower Hutt hills.

Speaking under public comment, Mr A Thompson advised deer had become a severe problem on the Eastern Hills near his home in the past few years. He explained they had caused devastating damage to the bush and forest. He said the understorey of the bush had been stripped by the deer and there were signs of slippage. He considered an ongoing strategy was needed to remove the deer so that the hills could recover.

The Ecology/Horticulture Advisor elaborated on the report. He confirmed the undergrowth on the hills around Lower Hutt was not regenerating quickly due to the growth of deer numbers. He noted there was more instability on the hillsides as a result. He outlined an expanded work programme developed alongside the Department of Conservation and Greater Wellington Regional Council for the coming year to provide a wider range of ungulate control.  He said this included broadening the areas targeted for control with a DNA survey to monitor and better understand deer populations. He noted it would take three to four years for the impact of these control measures to be evident. He agreed to report to the November meeting on the planned work programme.

In response to questions from members, the Ecology/Horticulture Advisor advised Council’s  Biodiversity Strategy was in its very early stages. He said the first phase would involve consultation with mana whenua followed by community consultation. He advised this could begin before the Government’s Proposed National Policy Statement  - Indigenous Biodiversity was released if necessary. He agreed to report back on an online calendar of community activities to the appropriate Council officer. He further agreed that with the help of volunteers it might be possible to come to an agreement with other authorities on the control of pest plants on their land.

The Chair suggested community organisations that partner with Council could be invited to a Committee meeting to report on their work.

 

Resolved: (Cr Briggs/Cr Brown)                                         Minute No. CCASC 21403

“That the Committee:

(1)     notes the work currently underway relating to biodiversity; and

(2)     notes that work on a Biodiversity Strategy is commencing this month.”

 

7.

Update on Council's solid waste and waste minimisation work (21/1401)

Report No. CCASC2021/4/220 by the Solid Waste Manager

 

The Solid Waste Manager elaborated on the report.

In response to questions from members, the Head of Climate Change and Sustainability agreed to investigate the possibility of operating a hazardous waste event from the Silverstream Landfill. The event could be free entry for those only dispatching hazardous waste.

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                      Minute No. CCASC 21404

“That the Committee receives and notes the update on various solid waste management and minimisation work streams.”

 

8.

Sustainability considerations in RiverLink (21/1396)

Report No. CCASC2021/4/218 by the Project Manager Riverlink

 

The Project Manager, Riverlink, elaborated on the report. He agreed to explore whether carbon offsets could be balanced within the project or by using Council’s other projects as offsets.

 

Resolved: (Cr Briggs/Cr Edwards)                                     Minute No. CCASC 21405

“That the Committee receives and notes the information contained in the report.”

 

9.

Kerbside rubbish and recycling implementation project (21/1400)

Report No. CCASC2021/4/219 by the Strategic Advisor

 

In response to questions from members, the Head of Climate Change and Sustainability advised an audit of waste and recycling was underway. He said by the end of the year hot spots for contamination would be identified at a suburb and household level. He explained cameras on trucks would help in identifying contamination sources. He added a bin inspector would be assisting with behaviour change and would identify contamination hotspots. He advised an additional audit on a random sample of bins would provide data on levels of deliberate contamination. He explained staff resources for the Waste Minimisation Strategy would be reviewed after 12 months to assess whether resources were adequate. He agreed in principle to provide a comparison of levels of contamination with other regions that did not have a Council collection service. He noted this depended on the willingness of other councils to share their data. He added the assisted services criteria for bins were being developed so the assessment criteria  for the service were clear.

The Chair noted it would be important to ensure bins and infomation were delivered to the households of new housing developments from their first week of occupancy. He added this would ensure good waste and recycling behaviour was embedded from the beginning.

 

Resolved: (Cr Briggs/Cr Shaw)                                          Minute No. CCASC 21406

“That the Committee receives and notes the report.”

Mayor Barry left meeting at 3.35pm.

10.

Sustainability considerations in the Naenae Pool project (21/1420)

Report No. CCASC2021/4/221 by the Advisor Energy and Carbon

 

The Project Manager (Naenae) and the Advisor, Energy and Carbon elaborated on the report.

In response to a question from a member, the Project Manager (Naenae) agreed to ask the project design team to include the recycling of rainwater in the design options.

Members expressed support for the idea that all new developments should recycle as much demolition material as possible.

 

Resolved: (Cr Briggs/Cr Mitchell)                                      Minute No. CCASC 21407

“That the Committee receives and notes the report.”

 

11.

Update on Council's climate change work (21/1398)

Report No. CCASC2021/4/222 by the Head of Climate and Solid Waste

 

The Head of Climate and Solid Waste elaborated on the report.

In response to a question from a member, the Head of Climate and Solid Waste agreed to report back to members if the Eastbourne Summer Pool opening was likely to be delayed due to its heating technology upgrade.

 

Resolved: (Cr Briggs/Cr Mitchell)                                      Minute No. CCASC 21408

“That the Committee notes the update on various climate change work streams.”

12.     Information Item

 

Committee work programme (21/1207)

Report No. CCASC2021/4/223 by the Democracy Advisor

 

A report on a planned work plan for deer culling would be added to the work programme for the 25 November 2021 meeting.

In response to a question from a member, the Head of Climate Change and Sustainability advised the Climate Change Commission’s draft advice on an emissions reduction plan was expected to be available by October 2021. He agreed to report back to the 25 November 2021 meeting on the advice and its impact on Council.

 

Resolved: (Cr Briggs/Cr Mitchell)                             Minute No. CCASC 21409

“That the Committee agrees to the proposed work programme shown in Table 1 contained within the report.”

 

13.

Closing formalities - Karakia Whakamutunga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

    

14.     QUESTIONS   

There were no questions.

 

There being no further business the Chair declared the meeting closed at 3.46 pm.

 

 

J Briggs

CHAIR

 

 

CONFIRMED as a true and correct record
Dated this 5th day of October  2021


Attachment 1

Appendix 1 - Rating categories, and eligibility for Council kerbside service

 


                                                                                      95                                                     05 October 2021

Hutt City Council

22 September 2021

 

 

 

File: (21/1523)

 

 

 

 

Report no: HCC2021/4/232

 

Updated Wellington Regional Leadership Committee Agreement and Terms of Reference

 

Purpose of Report

1.    To seek Council’s approval of proposed amendments to the Wellington Regional Leadership Joint Committee Agreement and Terms of Reference.

Recommendations

That Council:

(1)     notes that on 24 March 2021 Council approved the Wellington Regional Leadership Committee Joint Committee Agreement (the Agreement) and the Council’s entry into it and appointed and established the Wellington Regional Leadership Committee (WRLC) as a joint committee under clause 30(1)(b) of Schedule 7 of the Local Government Act 2002 on the terms set out in the Agreement;

(2)     notes that since the Agreement was approved by each of the ten council partners to the WRLC there have been some changes in circumstance and direction that require a change to the Agreement;

(3)     notes that at its meeting of 1 July 2021, the WRLC agreed to a series of changes to the Agreement;

(4)     notes that, under the Local Government Act 2002, each council that is a party to the Agreement must approve the updated Agreement; and

(5)     approves the updated Wellington Regional Leadership Joint Committee Agreement dated July 2021 (Attached at Appendix 1).

To provide for the efficient and effective operation of the WRLC so that members can work together on the Wellington Regional Growth Framework, Regional economic development, and Regional economic recovery.

 

Background

2.    The Wellington Regional Leadership Committee (WRLC) is a joint committee established under section 30A of the Local Government Act 2002 (LGA).

3.    Clause 30A of Schedule 7 of the LGA provides that a local authority may not appoint a joint committee unless it has reached agreement with every other local authority or public body that is to appoint members of the committee.

4.    The Agreement was made in early 2021 by each of the ten councils that are a party to the Agreement to establish the WRLC as a joint committee under clause 30(1)(b) f Schedule 7 of the LGA on the terms set out in the Agreement.

5.    The Agreement provides for all partners, including iwi and the Crown, to sign the Agreement and terms of Reference.

6.    Subsequent to the Agreement being approved by each council, a number of changes and improvements to the Agreement have been identified and agreed to by the WRLC.

7.    Any update to the Agreement and Terms of Reference needs to be signed off individually by all ten councils at a Council meeting.  

Discussion

8.    At its meeting on 1 July 2021, the WRLC considered the report “Proposed Amendments to the Wellington Regional Leadership Committee Agreement and Terms of Reference” (attached as Appendix 3).

9.    At this meeting the WRLC agreed to changes to the Agreement as summarised below:

a)   Amend the section on limited voting rights by deleting the two Horowhenua based iwi and the Horowhenua District Council from this list and delete the accompanying table.  This reflects the desire that all members of the Committee (with the exception of the Ministers of the Crown) participate in all aspects of the WRLC’s agenda, i.e. the Wellington Regional Growth Framework, regional economic development and regional economic recovery.

b)   Reflect the decision made at the Mayors of Wairarapa and Wairarapa iwi/mana whenua organisations as in paragraph 14 and the subsequent letters that were sent on 3 March 2021 regarding Wairarapa iwi/mana whenua representation on the WRLC.

c)   Enable both iwi and crown/cabinet ministers to nominate an alternate for appointment who, in exceptional circumstances, could attend the WRLC meetings as a member.

d)   Include the ability for the WRLC to adopt its own schedule of meetings.

(Refer to Item 8 in the meeting Minutes attached as Appendix 4 subsequently confirmed at the WRLC meeting of 7 September 2021).

10.  The WRLC also advised that the preferred option for accounting for Observers in the Agreement and Terms of Reference is Option A – without voting rights – include generic commentary regarding Observers and their role.

11.  The updated Agreement and Terms of Reference, incorporating the changes agreed to by the WRLC, is attached as Appendix 1.

12.  A tracked change version of the original Agreement approved by Council on 24 March 2021 incorporating the changes outlined above is attached as Appendix 2.

Options

13.  Council can approve the changes or not.

14.  It is recommended that Council approve the changes.

Climate Change Impact and Considerations

15.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

16.  The decision has no impact on greenhouse gas emissions nor is affected by changing climate.

Consultation

17.  No consultation has been considered necessary.

Legal Considerations

18.  There are no legal considerations arising from the changes proposed.

Financial Considerations

19.  There are no financial considerations arising from the changes proposed.


 

Appendices

No.

Title

Page

1

WRLC Agreement and TOR - updated post 1 July 2021 WRLC meeting

96

2

WRLC Agreement and TOR - updated post 1 July 2021 WRLC meeting - track changes

115

3

WRLC Agreement and Terms of Reference - covering report

140

4

Public minutes of Wellington Regional Leadership Committee 1 July 2021

146

    

 

 

 

 

 

Author: Gary Craig

Head of Business and Economy

 

 

 

 

 

 

Approved By: Kara Puketapu-Dentice

Director Economy and Development


Attachment 1

WRLC Agreement and TOR - updated post 1 July 2021 WRLC meeting

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Attachment 2

WRLC Agreement and TOR - updated post 1 July 2021 WRLC meeting - track changes

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Attachment 3

WRLC Agreement and Terms of Reference - covering report

 


 


 


 


 


 


Attachment 4

Public minutes of Wellington Regional Leadership Committee 1 July 2021

 


 


 


 


 


 


 


 


                                                                                     155                                                    05 October 2021

Hutt City Council

14 September 2021

 

 

 

File: (21/1467)

 

 

 

 

Report no: HCC2021/4/229

 

Appointment to Committees/Subcommittees and Central Community Funding Panel

 

Purpose of Report

1.    The purpose of this report is for Council to appoint the new elected member to Council’s committees/subcommittees and Central Community Funding Panel.

Recommendations

That Council:

(1)     receives and notes the report; and

(2)     appoints the new elected member to the appropriate Committees/Subcommittees and Central Community Funding Panel as recommended by the Mayor at the meeting. 

 

Background

2.    David Bassett resigned from Council on 14 June 2021 triggering a by-election for the Central Ward seat.

3.    The Central Ward by-election was extended by a fortnight to ensure electors had every opportunity to cast a vote during COVID-19.  Voting closed at noon on Friday, 24 September 2021.

Climate Change Impact and Considerations

4.    Climate change impacts are not relevant to consideration of this matter, which addresses an administrative requirement.

Consultation

5.    There are no consultation considerations arising from this report.

Legal Considerations

6.    Under section 41A of the Local Government Act, the Mayor has the following powers:

(a)   to appoint the deputy mayor:

 

(b)   to establish committees of the territorial authority:

 

(c)   to appoint the chairperson of each committee established under paragraph (b), and, for that purpose, a mayor—

 

(i)    may make the appointment before the other members of the committee are determined; and

(ii)   may appoint himself or herself.

7.    Council must formally appoint all other members.

Financial Considerations

8.    There are no financial considerations arising from this report.

Appendices

There are no appendices for this report.   

 

 

 

 

 

Author: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

Reviewed By: Kate Glanville

Senior Democracy Advisor

 

 

 

Approved By: Bradley Cato

Chief Legal Officer

 


                                                                     174                                           10 August 2021

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 10 August 2021 commencing at 2.00pm

 

 PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne (from 2.02pm)

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Cr K Brown

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Boggs, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development 

Ms J Livschitz, Group Chief Financial Officer

Mr B Cato, Chief Legal Officer

Mr G Craig, Head of Business and Economy

Mr H Wesney, Head of District Plan Policy (part meeting)

Ms K Stannard, Head of Democratic Services

Ms A Doornebosch, Democracy Advisor

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

Cr Milne joined the meeting at 2.02pm.

 

2.       APOLOGIES 

Resolved(Mayor Barry/Deputy Mayor Lewis)                         Minute No. C 21301

“That the apology received from Cr K Brown be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

There was no public comment.

4.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 15-17 to the minutes.

5.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 18-20 to the minutes.  In response to a question from a member regarding the significant amount of official information requests and the impact and cost to Council, the Chief Executive advised that she would collate the information and provide it to the Mayor and Councillors.

6.       CONFLICT OF INTEREST DECLARATIONS

          Cr Hislop declared a conflict of interest in relation to matters relating to Seaview Marina Limited and took no part in discussion or voting on the matters.

7.       Committee Minutes with Recommended Items

a)      Komiti Iti Ara Waka | Traffic Subcommittee

 

6 July 2021

 

Resolved(Cr Dyer/Cr Mitchell)                                    Minute No. C 21302

“That the minutes of the meeting held on 6 July 2021, with the exception of items 4a)-4b), be adopted.

Recommended Items

Item 4a)

Victoria Street, Petone - Proposed P15 Loading Zone Parking Restriction (21/796)

 

Resolved(Cr Dyer/Cr Mitchell)                        Minute No. C 21303

That Council:

(1)   notes and receives the information;

(2)   approves the installation of a Loading Zone (P15 At All Times) and associated No Stopping At All Times restrictions on Victoria Street, Petone as shown in Appendix 1 attached to Report No. TSC2021/3/136;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve the serviceability for the building and the surrounding local businesses.  The proposed changes support Council’s Parking Policy 2017.

 

Item 4b)

Parliament Street, Melling - Proposed No Stopping At All Times Restrictions (21/797)

 

Resolved(Cr Dyer/Cr Mitchell)                    Minute No. C 21304

“That Council:

(1)        receives and notes the information;

(2)   approves the installation of a No Stopping At All Times restriction on the section of Parliament Street, Melling as shown in Appendix 1 attached to Report No. TSC2021/3/137;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)  notes that the resolution will take effect once the appropriate signage and/or markings have been installed.”

For the reasons that the proposed restriction would improve accessibility for local residents and businesses and promote compliance with the Land Transport (Road User) Rule 2004.

b)      Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

 

13 July 2021

 

 

Resolved(Cr Edwards/Deputy Mayor Lewis)           Minute No. C 21305

“That the minutes of the meeting held on 13 July 2021, with the exception of items 4a)-4b) and 6, be adopted.”

 


 

Recommended Items

Item 4a)

Rates Remission Policy (21/935)

 

Resolved(Cr Edwards/Cr Dyer)                       Minute No. C 21306

“That Council:

(1)  notes and receives the report; and

(2)  approves an addition to the Rates Remission Policy, attached as Appendix 2 to Report No. PFSC2021/3/150.”

Item 4b)

Procurement policy - proposed changes to financial thresholds (21/981)

 

Mayor Barry noted that officers were completing a number of pieces of work as they related to the delivery of Council’s Capital Programme (the programme).  He said Council had adopted an ambitious 10 year programme and it was important the correct policy settings were in place to ensure the majority of initiatives were delivered.  He highlighted it would be prudent to consider the Procurement Policy alongside the Financial Delegation Policy. 

 

Resolved(Mayor Barry/Cr Edwards)               Minute No. C 21307

“That in accordance with Standing Order 25.2 (e):

(a)    the item should be referred back to the Policy, Finance and Strategy Committee meeting to be held on 14 September 2021; and

 

(b)    asks officers to review the Procurement Policy alongside the Financial Delegation Policy to consider changes in a holistic way.”

 

Item 6)

District Plan Review Update (21/962)

 

Cr Edwards elaborated on the report.  He highlighted an amendment to the original recommendation, asking officers to pause work on Significant Natural Areas (SNAs).  He advised this would be until the Government’s National Policy Statement on Indigenous Biodiversity (the Policy Statement) was released.  He said this would create a short timeframe to distribute the Draft District Plan Review.

Members highlighted concerns in deferring this work as they considered it would create uncertainty around when the District Plan would be available.

In response to questions from members, the Divisional Manager, District Plan Policy noted officers did not know what would be included in the Policy Statement or when it would be available.  He said current expectation was that Regional Councils would be responsible for identifying SNAs.  He noted if this was the outcome then any work conducted by officers now would be unnecessary.  He advised the focus of work over the next few months would be on building relationships with landowners.  He noted if there were further delays in the release of the Policy Statement and strong relationships with landowners were put in place early, this would assist later in the development of biodiversity requirements in the District Plan.  He said officers considered Council would still have an obligation under the Resource Management Act (RMA) to have some provisions in the District Plan around biodiversity.  He highlighted the two elements of work required – firstly the technical work which included the criteria and thresholds for identifying SNAs.  He said this would include ecologists assessing each property and mapping areas of indigenous vegetation or habitats.  He advised the second element of work would be the biodiversity provisions in the District Plan.   

The meeting adjourned at 2.37pm and resumed at 2.43pm.

The Divisional Manager, District Plan Policy elaborated further on the report.  He noted Council had a legal obligation to maintain biodiversity under the RMA, which would be included in the District Plan.  He highlighted the further obligation of Council to identify and protect significant areas of indigenous vegetation and habitats – the SNA’s.  He noted the Policy Statement would outline how this would be achieved and Council’s obligations.  He said until this was provided, it would be appropriate for officers to defer the work on SNA’s, but continue building relationships with landowners.

Cr Briggs highlighted this would not prevent Council from submitting on any changes to the Policy Statement which would be a separate engagement process.  He noted this would also allow officers to continue work around the review of the District Plan.

 

Resolved(Cr Edwards/Cr  Shaw)                    Minute No. C 21308

“That Council:

(1)   notes that central government has signalled changes to the National Policy Statement on Indigenous Biodiversity (NPS-IB), taking into account a number of issues across the country; and

(2)  directs officers to defer work on the ‘Significant Natural Areas’ part of the District Plan until the new NPS-IB is released by central government.”

c)       Komiti Hapori | Communities Committee

 

14 July 2021

 

 

Resolved(Cr Shaw/Cr Mitchell)                                   Minute No. C 21309

“That the minutes of the meeting held on 14 July 2021, with the exception of 5a), be adopted.”

Recommended Item

Item 5a)

Future Approach to Community Funding (21/813)

 

Resolved(Mayor Barry/Cr Dyer)                      Minute No. C 21310

“That Council agrees to the proposed Council approach (2021-2031) to working with and funding the community and voluntary sector, including:

(a)  an increased focus on support beyond funding; and

(b)  continuation of the existing Mauri Ora and Kakano funding categories, processes and governance.”

For the reason that in early 2020 officers completed phase 1 of re-configuring Council’s community funding plan. Phase 2 has focussed on engagement and exploring approaches to funding to create a community funding plan to support Council’s strategic direction.

d)      Komiti Hanganga | Infrastructure and Regulatory Committee

 

20 July 2021

 

 

Resolved(Cr Mitchell/Cr Dyer)                                        Minute No. C 21311

“That the minutes of the meeting held on 20 July 2021, with the exception of items 4a)-4b), be adopted.”

 

 

 

 

Recommended Items

Item 4a)

Knights Road Connection Project: Post-Trial Recommendations (21/1014)

 

Members thanked officers for their work on this issue.

 

Resolved(Cr Mitchell/Mayor Barry)                Minute No. C 21312

“That Council:

(1)   notes and receives the report;

(2)   agrees to the prioritisation of the programme of work associated with the connection of the Beltway Cycleway to Knights Road at Waterloo Station;

(3)   agrees to formalising the changes to the layout in front of Waterloo Station and implementing the additional changes suggested in Beca’s Safety Review attached as Appendix 2 to Report No. IARCC2021/3/164;

(4)   endorses the implementation of the repairs and safety improvements recommended by Beca as soon as practicable along Knights Road;

(5)   requests officers to produce a business case examining options and cost implications for Knights Road in the context of the wider cycling and micro-mobility network before a decision is made for the best option for Knights Road; and

(6)   approves to leave the trial in place, including the safety improvements for a period of up to 12 months.”

Item 4b)

Waste and Recycling Controls for the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021 (21/648)

 

Resolved(Cr Mitchell/Cr Dyer)           Minute No. C 21313

“That Council adopts the proposed changes to Schedule 1 of the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021, attached as Appendix 1 to Report No. IARCC2021/3/162, to be effective from
10 August 2021.”

e)      Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

 

22 July 2021

 

 

Resolved(Cr Briggs/Cr Rasheed)                           Minute No. C 21314

“That the minutes of the meeting held on 22 July 2021, with the exception of items 5a) and 5c), be adopted”

 


 

Recommended Items

Item 5a)

Update on Council's climate change work (21/1022)

 

Cr Briggs acknowledged the officers’ work on climate change.  He considered the initiatives would allow Council to focus on processes to become carbon neutral into the future.

In response to a question from a member, the Director Environment and Sustainability advised that Council was focussing on a number of initiatives in relation to carbon reduction.  She highlighted there were some business cases submitted for the Long Term Plan to address this.  She said the future focus would be on how communities wished Council to engage going forward, in collaboration with other agencies.

 

Resolved(Cr Briggs/Cr Rasheed)        Minute No. C 21315

“That Council:

(1)    notes the update on various climate change work streams; and

(2)    adopts the interim Carbon Reduction and Climate Resilience Plan, subject to the completion of editorial and design work on the document, attached as Appendix 1 to Report No. CCASC2021/3/166).”

Cr Milne abstained from voting on the above matter.

Item 5c)

Options Regarding a New Cleanfill (21/1077)

 

Mayor Barry highlighted the proposed amended recommendations taking into consideration the new cleanfill facility at Silverstream in Upper Hutt which would serve both Upper and Lower Hutt cities.

 

Resolved(Mayor Barry/Cr Edwards)               Minute No. C 21316

“That Council:

(1)  notes that Council’s cleanfill at 130 Coast Road will close by no later than June 2022;

(2)  notes the report ‘Lower Hutt cleanfill demand and future site analysis’ from July 2021, prepared by Tonkin and Taylor, which considered the demand for a cleanfill, and potential sites for a future cleanfill on land owned by Council;

(3)  notes that the analysis found that most sites that were assessed are unsuitable for a cleanfill, and while two sites appear to have technical potential, officers consider that they are unlikely to be suitable due to other limitations;

(4)  notes new information presented to Council about the operation of a new cleanfill at Silverstream in Upper Hutt;

(5)  notes that given the new cleanfill site will be available to the entire Hutt Valley, there is no requirement or urgency to establish a new cleanfill site in Lower Hutt;

(6)  requests officers to report back to Council on options to suspend any current or future planned activity on the site of the old Wainuiomata Landfill, and consults with any affected parties; and

(7)  requests officers to report back to Council on options to remediate the Wainuiomata Landfill site and minimise or offset its ongoing carbon impact.”

 

 

 

 

 

 

 

 

8.       Miscellaneous

a)

New cleanfill in Upper Hutt (21/1187)

Memorandum dated 29 July 2021 by the Head of Climate and Solid Waste.

 

Cr Milne left the meeting at 3.11pm and rejoined the meeting at 3.14pm.

The Director Environment and Sustainability elaborated on the memorandum. 

 

Resolved(Mayor Barry/Cr Hislop)                                  Minute No. C 21317

“That Council notes the information about a new Cleanfill facility in Upper Hutt.”

 

b)

Additional Council Meeting on 8 September 2021 at 2.30pm (21/1184)

Resolved(Mayor Barry/Deputy Mayor Lewis)               Minute No. C 21318

“That an additional meeting of the Hutt City Council be held in the Council Chambers,
30 Laings Road, Lower Hutt on Wednesday 8 September 2021 commencing at 2.30pm.”

9.       Minutes

Resolved:  (Mayor Barry/Cr Mitchell)                                         Minute No. C 21319

That the minutes of the meeting of the Hutt City Council held on Monday, 24 May 2021, be confirmed as a true and correct record.”

Resolved(Mayor Barry/Deputy Mayor Lewis)                        Minute No. C 21320

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 1 June 2021, be confirmed as a true and correct record.”

Resolved(Mayor Barry/Cr Dyer)                                              Minute No. C 21321

“That the minutes of the meeting of the Hutt City Council held on Wednesday, 9 June 2021, be confirmed as a true and correct record.”

Resolved:  (Mayor Barry/Cr Edwards)                                       Minute No. C 21322

“That the minutes of the meeting of the Hutt City Council held on Wednesday,
30 June 2021, be confirmed as a true and correct record.”

 


 

10.     Committee Minutes without Recommended Items

a)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

 

8 July 2021

 

 

Resolved(Mayor Barry/Cr Mitchell)                                Minute No. C 21323

“That the minutes of the meeting held on 8 July 2021 be adopted.”

b)      Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

 

20 May 2021

 

 

Resolved(Mayor Barry/Cr Dyer)                                      Minute No. C 21324

“That the minutes of the meeting held on 20 May 2021 be adopted.”

 

24 May 2021

 

 

Resolved(Mayor Barry/Cr Briggs)                                    Minute No. C 21325

“That the minutes of the meeting held on 24 May 2021 be adopted.”

 

9 June 2021

 

 

Resolved(Mayor Barry/Cr Briggs)                                    Minute No. C 21326

“That the minutes of the meeting held on 9 June 2021 be adopted.”

c)       Komiti Ratonga o Te Awa Kairangi | Hutt Valley Services Committee

 

11 June 2021

 

Resolved(Cr Briggs/Cr Dyer)                                           Minute No. C 21327

“That the minutes of the meeting held on 11 June 2021 be noted and received.”

d)      Komiti Ngā Wai Hangarua | Wellington Water Committee

 

19 July 2021

 

Resolved(Deputy Mayor Lewis/Cr Hislop)                     Minute No. C 21328

“That the minutes of the meeting held on 19 July 2021 be noted and received.”

11.     QUESTIONS   

There were no questions.

 

 

12.     EXCLUSION OF THE PUBLIC

Resolved(Mayor Barry/Cr Briggs)                                            Minute No. C 21329

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

13.  Committee Minutes with a Recommended Item

Komiti Iti Ahumoni I Tūraru |Audit and Risk Subcommittee  - 8 July 2021

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Public Excluded Minutes of the Komiti Iti Ahumoni I Tūraru  | Audit and Risk Subcommittee held on 8 July 2021 – Further Information on Agreement to Lease Events Centre and Develop a Hotel

 

 

 

 

 

 

 

 

Cyber Security

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i)).

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage(s7(2)(j)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

 

 

 

 

 

 

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

            This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.

 

 

That Mr Kevin Podmore from Cambridge Asset Management Limited be permitted to remain after the public section of the meeting as he has knowledge of the matters that will assist Council in relation to the item.”

 

The meeting adjourned at 3.22pm and moved into the non-public portion of the meeting.

 

The public portion of the meeting resumed at 3.50pm.

 

Komiti Iti Ahumoni I Tūraru| Audit and Risk Subcommittee

8 July 2021

Item 13) Further Information on Agreement to Lease Events Centre and Develop a Hotel (21/941)

Mayor Barry highlighted that releasing the information to the public would ensure transparency.  He thanked officers for their work in securing the completion of the Hotel and Event Centre.

 

Resolved: (UNANIMOUS) (Mayor Barry/Cr Briggs)    Minute No. C 21331

“That Council:

(1)   notes that officers were directed to deal with USAR to negotiate a new agreement for the continued operation of the Events Centre;

(2)   notes that a position was reached between the parties and brought back to Council for approval in principle in July 2020.  Whilst Council approved the proposed variation USAR did not;

(3)   notes that a revised arrangement has been negotiated as outlined in this report and the consultant report attached as Appendix 1 to Report No. ARSC2021/3/148 and documented in the Deed of Variation attached as Appendix 2 to Report No. ARSC2021/3/148;

(4)   notes that USAR and Raman Sarin (as guarantor) have agreed to the revised arrangement and signed the Deed of Variation attached as Appendix 2 to Report No. ARSC2021/3/148;

(5)   notes that Council’s Significance and Engagement Policy has been referenced in determining that the Events Centre is not a Strategic Asset and the decision does not reach the significance threshold;

(6)   notes that Council can either (a) accept the revised arrangement or (b) reject the revised arrangement;

(7)   notes the immediate budget impact of the revised arrangement as outlined in paragraph 44 of the report and that in the event Council agrees to the revised arrangement any budget shortfall will be addressed in the Annual Plan 2022/23;

(8)   accepts the revised arrangement as outlined in this report and consultant report attached as Appendix 1 to Report No. ARSC2021/3/148;

(9)   grants authorisation for the Chief Executive to execute the attached Deed of Variation attached as Appendix 2 to Report No. ARSC2021/3/148; and

(10) agrees to release the ‘Further Information on Agreement to Lease Events Centre and Develop a Hotel (21/941)’ report, accompanying information, and resolution to the public.”

For the reasons that USAR will continue to operate the Events Centre fully resourced through to at least 30 June 2027 (30 June 2023 under the original variation); USAR will complete the Hotel by 31 December 2021 and operate it in conjunction with the Events Centre through to at least 30 June 2027 (30 June 2023 under the original variation); and USAR is more likely to continue to lease and operate the Events Centre after 30 June 2027 on the varied terms.

 

CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

There being no further business the Chair declared the meeting closed at 3.55pm.  The non-public portion of the meeting finished at 3.46pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 5th day of October 2021

 

 

 

 

 

 

 

 

 

10 August 2021 Council Mayoral Statement 

 

Kia ora koutou katoa, 

 

Community/updates 

 

Firstly, I want to congratulate two local olympians, Beth Ross and Phillip Wilson from Petone rowing club, for their respective silver and gold medals in the women’s and men’s rowing 8 teams at the Olympics. 

 

Over the past two weeks, Beth, Phillip, and the rest of the Kiwi Olympians have managed to bring so much joy to our TV screens during what is a unique but special Olympic games. 

 

It’s fantastic that two of our own are now part of the most successful New Zealand team in Olympic history, and I know that everyone in our city is proud of what they’ve achieved. 

 

And since our last meeting, some really exciting work and events have occurred in our city. 

 

A few weeks ago we officially opened the Beltway Cycleway from the Tatia shops all the way to Waterloo station. The cycleway will increase safety and mobility for cyclists in Lower Hutt, and ultimately link up with other cycleways and shared paths across the city. 

 

We’ve also secured funding to install 20 EV charging stations across 8 locations in Lower Hutt to encourage more sustainable transport use. 

 

We recently committed $8.5 million towards the Wainuiomata Streetscape so that we can revitalise Queen Street alongside the private development that’s recently gone into the surrounding area. 

 

I was also honoured to attend with many of you the Dowse’s 50 year anniversary, and celebrate the incredible history we have here in the art space in Lower Hutt. 

 

The Naenae Pool rebuild is progressing too, with the team starting geo-tech testing by drilling for core samples to understand the make-up of the ground around the pool site. This will inform engineering decisions once detailed planning gets underway.  

 

We’ve also started our social procurement programme as part of the project, encouraging local businesses to express interest in being part of the rebuild. 

 

With the wild weather and flooding, I want to thank our Council staff and contractors who worked through the night to keep our city safe. The flooding reinforced how important it is to invest in core infrastructure so that our city is protected from weather events we’ve experienced over the past few weeks. 

 

Council agenda

 

Today we sign off Council’s Carbon Reduction Plan, which sets out how Council will reduce its emissions to net zero by 2030, and leads the way for our city to be net zero by 2050. 

 

Over the past few months we’ve worked alongside our communities to design a plan for Council to reduce our emissions. 

This includes phasing out natural gas at council facilities and replacing it with low carbon technologies, upgrading our streetlights to LEDs, having 50 percent electric council vehicles in 2025 and 100 percent by 2030, and other ways to decrease our asset’s emissions. 

 

 

 

Bin roll out 

 

The new rubbish and recycling roll out.

 

There have been some challenges, both foreseen and unforeseen over the past two months.

 

While the service rollout was never going to be 100% perfect from July 1, it is still frustrating for those who have had a problem arise for them. We have seen a significant number of the issues resolved over the past few weeks, and that will continue to get better.  

 

Change of this magnitude is always going to bring its challenges, and this is the single largest change council has implemented in decades.  40,000 households, 120k + bins. 

 

While there have been these challenges we do need to remind ourselves of the bigger picture.

 

The new service will decrease waste in our city, extend the life of the Silverstream landfill, encourage better recycling practices, and is cheaper for 80% of the residents in our city. And we have future proofed the bins with RFID tags which give us options in the future around PAYT.

 

Three waters

 

Recently I attended the Local Government conference, in which a large part was consumed by the three waters reforms. 

 

Comment about proposals. 

 

What is clear, however, is that the status quo is not fit for purpose, and the way we currently fund and implement our three waters programme is unsustainable. 

Change is needed to ensure our water is healthy for our people, for our environment, and for the growth that our city is experiencing. 

We will be holding a briefing for elected members next Wednesday 18 August and will hold a special Council meeting on 8 September 2021. 

COVID-19

 

I also want to extend my thoughts to those in Australia who are affected by the latest COVID-19 outbreak and lockdown. 

 

Many of us have family and friends in Australia whose daily lives continue to be impacted by the virus. This is a reminder for us in Lower Hutt to stay vigilant, scan QR codes, wash and sanitize your hands, and do everything we can to stay safe. 

 

I also want to encourage everyone to get their vaccination as soon as possible, when possible. Cr Briggs your piece in the Hutt News was on point.

 

Having a fully vaccinated population is a sure way to defeat the virus, and ensure that ourselves, our families, and our friends are safe. 

 

 

 


 

 

10 August 2021 - Chief Executive’s Statement to Council

Zero Carbon

Council has committed to a zero carbon goal by 2050 and today you will consider our interim carbon reduction plan that sets out 21 actions will help us reduce our emissions. This is needed now more than ever given the latest report from the Intergovernmental Panel on Climate Change (IPCC) that human-induced climate change is already affecting weather and climate extremes across the globe.

The evidence has strengthened – not only in the observed changes in heatwaves, heavy rains, and drought extremes – but also in their attribution to human influence, since the last report was published in 2013.

Housing

Kara Puketapu-Dentice and I along with representatives from 20 councils visited Hastings last week to learn about the innovative Hastings Housing Partnership. This was well-attended by central government officials from Treasury, Ministry of Housing and Urban Development, Kāinga Ora, Te Puni Kōkiri, MSD, the health sector and others. We visited a number of sites and discussed Hastings housing solutions. We will be sharing ideas that could be applied in our city.

Infrastructure Acceleration Fund

Council officers are currently developing an expression of interest to the Infrastructure Acceleration Fund. The expression of interest currently includes opportunities to increase our three waters infrastructure and transport capacity in the Valley Floor (Woburn, Hutt CBD, Waterloo through to Taita), Stokes Valley, Petone and Wainuiomata. Lodgement of the expressions of interests close on 18 August 2021. Officers are still in the process of calculating the total value of funding being requested which is estimated to be over $100M (still to be confirmed).  

 

Petone library building update

I advised members of the first floor of the Petone library building and the Hardwick Smith lounge in Belmont closing on 30 July due to the health and safety risk of toxic mould. As two of the spaces in the Petone library building are fire egresses we have limited the number of occupants in the building to 50 until we have a fire engineering report. This is expected later this week.

Staff have been kept informed throughout and are managing the closure and relocation of bookings and events as needed. They are also in communication with community groups who have materials stored in the closed areas of the building to arrange access. The community has been understanding of the inconvenience.

I am meeting with staff at the Petone library on Friday. I want to acknowledge our staff who either work in these sites or manage them. They have shown great resilience, and dedication to their work and community.

Rates

Rates enquiries are being managed direct with ratepayers. As expected at the start of a rating year the volume of enquiries peaked at 140 calls in one day dropping to 44 as of yesterday. We have dedicated staff responding to emails into the rates inbox as per our BAU process. The correction made to the rates notice where figures were transposed resulted in very few enquiries.

Queries tend to be about the rubbish and recycling targeted rates where amendments prior to 1 July are being made to the rates account. We have also received a very small number of enquiries from property owners in rural areas who have subdivided their sections. In some cases clarification of the use of the property has resulted in minor changes being made to the rates account to reflect this.

Rubbish and Recycling

We’re now six weeks into the new residential kerbside service. As the Mayor has noted there are still a few teething problems as residents get used to the new service, and drivers familiarise themselves with new routes and pick-up addresses.

We have been encouraging residents to log requests using our online form here if the information is not on our website. This is really helping with response times and managing resources. As a result and as we move into BAU, rubbish and recycling calls are settling as are emails.

We are seeing some positive progress even in this early stage on reducing waste to landfill. Members may be interested to know that Greenwaste goes to Composting NZ and Glass goes to VISY. It is weighed before it is sent to these destinations.

As at month end WM reports: Greenwaste 88.5 tonnes; Glass 122 tonnes; Mixed recycling 244 tonnes.

Early observations from WM show high quality glass recycling from the single crate and manual kerbside sort. Mixed recycling contamination rates are yet to reduce to the lowest levels figuring at around around 12% currently which is to be expected at this time and further improvements should follow.

About 7 tonnes of carbon have been saved in July with 5 EVs on the road. The new EVs are performing well with remaining deliveries in the weeks ahead.

 

The focus is now mainly on BAU servicing and actioning bin change requests. Updates on rubbish and recycling will continue to be provided to the Climate Change and Sustainability Committee, and Audit and Risk Subcommittee.

 

Organisational Design

 

Phase 3 of our organisational design programme which focuses on Neighbourhoods and Communities is underway. Staff meetings have been held and feedback on the proposals is now being sought. Union partners have been informed and also have the opportunity to submit a response.

 

In summary we are seeking feedback from staff on 3 proposals for change:

Final decisions will be announced the week of 30 August. I’m pleased with the progress we’re making on our organisational design programme. This is the final phase that will set us up well to ensure we are able to better serve our communities.

Remuneration

Managers have now completed the review of remuneration recommendations for eligible staff. Outcomes will be shared with those staff later next week. We have worked hard to ensure that staff are recognised for their valuable contribution.        

 

These increases are funded from the budgets approved through the Long Term Plan 2021-2031 process.

We are fully aware of the buoyant employment market and the impact this is having on pay. There are other ways that we are looking to reward staff and continue our focus on wellbeing which I’ll report on in due course.

New appointment

It is with pleasure that I announce the appointment of Jarred Griffiths as the new Head of Communication and Engagement. Jarred starts in this role on 6 September in the Strategy and Engagement group which is led by Matt Boggs. Jarred has been working as the Head of the Mayor’s office since November 2019. Over this time he’s been highly involved a range of significant council projects including supporting the development of the Long Term Plan and assisting Council to receive central government funding for Naenae Pool and the Eastern Bays Shared Path.

Jarred has a background in law, with wide-ranging experience in a number of communications roles prior to Council including Ministerial Services, MBIE and NZ Customs.

Jarred was appointed after a competitive external recruitment process. He is a highly skilled professional and shone through with his passion, energy and vision for the future of our Communication and Engagement function.

I’d like to acknowledge the contribution of Debbie Barber who has been in the role and who has chosen to leave us for personal reasons. Debbie’s leadership has been key in helping us navigate our way through changes in Alert Levels, flooding and rubbish and recycling particularly working closely with our contact centre staff.

LGOIMA

Requests are particularly busy with more than 100 requests since May - compared to the same period last year this was at 55 requests and included all of August. A significant number of these are from the same people or organisations and are asking for the same or similar information.

Council proactively releases all official information responses unless there is good reason to withhold them. This helps to encourage openness and transparency. We do not release responses if the request is purely in the personal interest of the requester or could reveal something about the requestor’s personal circumstances.

Proactive release of information can be found at www.huttcity.govt.nz/Get-in-touch-with-us/Official-information-requests

 


                                                                     184                                       8 September 2021

TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of the Hutt City Council held via on

 Wednesday 8 September 2021 commencing at 2.32pm

 

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr C Milne (from 2.34pm)

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

Cr L Sutton

 

 

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Ms H Oram, Director Environment and Sustainability (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Chief Financial Officer

Mr M Jennings, Kaitatari Tumuaki Māori

Mr B Hodgins, Strategic Advisor (part meeting)

Mr G Craig, Head of Business and Economy (part meeting)

Ms K Stannard, Head of Democratic Services

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

 There were no apologies.

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.    

4.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

5.

Three Waters Reform Update (21/1334)

Report No. HCC2021/4/207 by the Strategic Advisor           

 

Speaking under public comment (via audio-visual link), Mr Max Shierlaw expressed concern with the proposed Three Waters reform.  He believed there had been no specific or robust analysis undertaken.  He said existing efficiencies that had occurred with Wellington Water Limited on behalf of the region had not been taken account of.  He considered that further savings and efficiencies could occur if Wellington Water Limited continued.  He asked that Council reject central government’s proposed Three Waters reform model, pending more thorough financial analysis.

 

Speaking under public comment (via audio-visual link), Mr Gary Quirke expressed concern with the proposed Three Waters reform.  He questioned the quality of the information that individual councils had lodged with the Department of Internal Affairs (DIA).  He expressed concern with the proposed ability of ratepayers to influence any decision-making processes under the proposed model.  He asked that Council fully consult with ratepayers.

 

Under Standing Order 30.10, Mr Helmut Modik, Chief Executive of Te Rūnanga o Toa Rangatira (via audio-visual link) expressed concern with the historic under investment and poor decision-making in the Three Waters space. He said Te Rūnanga o Toa Rangatira wanted to see clean waterways, a renewed environment where people were able to enjoy water and an environment where waste water was dealt with appropriately.  He advised economies of scale were supported if they could be achieved through the aggregation of the Three Waters management.  He said a sound and established entity was also supported whether it was local, regional or a super-regional entity.  He believed local priorities should be advanced and converted into working programmes.

 

Under Standing Order 30.10, Mr Lee Hunter, Chief Executive of Taranaki Whānui ki te Upoko o te Ika (Port Nicholson Block Settlement) Trust advised the well-being of the environment including the priority of assets were of primary concern.  This included opportunities for local employment in the entity that was established.

 

 

Under Standing Order 30.10, Ms Liz Mellish, Chairperson of Palmerston North Māori Reserve Trust advised the Wellington region’s water supply was susceptible to the effects of climate change, sea level rise and saline intrusion into the aquifer.  She said rates alone would not be able to pay for the future Three Waters management.  She added that the expertise and skills of scientists, especially in climate change matters, needed to be retained by the Three Waters management entity.  She asked that water not be sold to exporters.  She acknowledged a different funding model was required to manage water moving forward.  She stated that stormwater infiltration throughout the city be investigated further.  She concluded that mana whenua were keen to understand the future governance model for Three Waters and its implementation.

 

Under Standing Order 30.10, Mr Teri Puketapu, Te Ātiawa Kaumātua expressed concern with the proposed super regional entities as they covered many diverse ecological environments which could result in some areas subsidising others.

 

In response to a question from a member regarding the level of engagement from the DIA consultation process to date, Mr Modik expressed satisfaction with the consultation process and welcomed its continuation.  Mr Hunter welcomed involvement and engagement in the whole reform process.  Ms Mellish expressed disappointment that little to no consultation had occurred with DIA.  Mr Puketapu said there had been very little consultation to date and welcomed any opportunity to consult with their people in the future.  Ms Huia Puketapu, Trustee of Taranaki Whānui ki te Upoko o te Ika (Port Nicholson Block Settlement) Trust added there was an expectation there would be consultation and that it should occur at the beginning of a process and not towards the end.  She expected all mana whenua to be fully involved in the formation of all documentation regarding the Three Waters reform.

 

Members expressed concern with the mixed level of engagement with mana whenua to date.  Members welcomed continued dialogue and partnership, believing that a Te Ao Māori process would ensure a thorough engagement process occurred.

 

Mr Modik advised Ngāti Toa and Te Ātiawa had been progressing relationships with Council over the past few years..  He acknowledged the genuine intent of all parties and expressed optimism for the future.

 

In response to a question from a member regarding where Council’s priorities should lie with the Three Waters management, Mr Hunter stated it would be difficult to cater to all priorities in a super-regional entity.  He said that whatever model was agreed upon, mana whenua needed to be heavily involved.  Ms Mellish advised everyone had a responsibility to look after all our people and believed thinking beyond territorial local authority boundaries was required.   She acknowledged the need to advocate for the people of Lower Hutt and urged Council to clearly quantify its role if it became part of a wider region.  Mr Modik acknowledged some areas would have greater priorities.  He said Council needed to progress its priority areas.  He further acknowledged the obligation to the wider community, including the team of five million.

 

Mr Puketapu agreed with comments made by the previous speakers. He believed that in the end it might come down to money.  Ms Puketapu suggested the proposed Three Waters governance structure model be overlaid with the climate change models. She expressed concern with the data provided as it did not reflect the growth which could occur in areas.  She advised everyone was responsible for the protection of our taonga in our area.

In response to a question from a member, Mr Modik advised the proposed boundaries of the proposed four governance entities were vast and covered diverse geographical and circumstance areas.  He cautioned against the risk of money overwhelming all other considerations. 

Mr Dougal List from RDC Group Limited and Mr Dan Marshall from PricewaterhouseCoopers were in attendance for the matter.

The Strategic Advisor, Mr List and Mr Marshall elaborated on the report and used a PowerPoint presentation.  A copy of the presentation can be viewed here http://iportal.huttcity.govt.nz/Record/ReadOnly?Query=container:[uri:%205848591]&Tab=31&Uri=6015031&Page=1

The Director Economy and Development advised it was important to bring mana whenua along with Council on the Three Waters reform journey.  He acknowledged the variable involvement to date.  He said there were currently a number of reforms underway, each requiring mana whenua involvement. 

In response to a question from a member regarding the success or otherwise of overseas Three Water models, Mr List advised he had assessed the Scotland Water, Vic Water (Victoria, Australia) and Taz Water (Tasmania, Australia) models.  He said areas of approximately 1M population represented the best economies of scale models. 

In response to a question from a member regarding an enhanced Wellington Water Limited model, Mr List advised this model had been suggested to central government. He said it would require legislative change to transfer assets and provide an alternative funding mechanism to maintain separation from other Council finances.  He acknowledged such a model might offer similar benefits to those suggested in the government proposal.

In response to a question from a member, the Chief Financial Officer confirmed central government would provide funding to ensure the debt to revenue capacity of Council remained unchanged if the reform was adopted.  She added there was also an additional $38M to be provided to Council.

In response to a question from a member, the Chief Financial Officer advised more work was required to ascertain the proposed methodology for the payment or otherwise of assets and implications for the level of Council debt.  She acknowledged the assumptions made in the financial model were not reflected in the value of assets.

In response to a question from a member regarding the legislative requirements of the proposed reforms, Mr List advised it was currently unclear what consequential legislation might be required.  He added central government would make a high level decision on the proposed reforms in October 2021 and any required legislative process was expected to commence in the new year.  He acknowledged this process may supercede existing provisions of the Local Government Act regarding consultation processes and requirements.

 

In response to a question from a member, Mr List advised more certainty regarding local voice would evolve over the first years of operation of the new system.  He further advised Council needed to be clear about its own priorities to be in a position of influence in the new entity. 

The Chief Financial Officer agreed to distribute a complete version of Appendix 4 ‘Funding to invest in the future of local government and community wellbeing’ to members.

In response to questions from a member regarding central government’s plans for the scenario of Councils “opting-out”, Mr List advised this was an unknown and that Councils were not required to provide reasons for their “opt-out” decision.  He suggested each Council needed to evaluate its current situation and whether it was achievable and affordable to deal with any future infrastructural requirements.

Mayor Barry thanked all involved in providing the information to members.  He said it was important to continue to invite mana whenua to meetings on the matter.

Mayor Barry foreshadowed his intention to move an additional recommendation noting that he would engage with other Councils and representatives within the proposed Entity C and would keep Council informed about the progress.

Members discussed an additional recommendation and amendments ensuring a clear outline of consultation was undertaken and ensuring engagement with mana whenua was enhanced.

The meeting adjourned at 4.28pm and resumed at 4.37pm.

Cr Shaw acknowledged the contributions made by mana whenua at the meeting. 

Cr Dyer thanked all involved in providing the information to members.  He looked forward to the consultation process.

Cr Hislop expressed concern that the Wellington region had been included with other regions who faced different challenges.  She also expressed concern with the possibility of saline inundation of the aquifer and the level of influence an individual Council might have in any proposed entity.  She supported the proposed recommendations and looked forward to the public consultation process. 

Cr Milne expressed concern that the status quo of enhancing the Wellington Water Limited model was not an option.  He believed the existing model was working well and could be further enhanced.

Cr Brown reflected that the meeting had been beneficial especially with the involvement of mana whenua.  She welcomed the public consultation process moving forward and believed change was required. She stated the desired outcome was clean water for all and supported the proposed recommendations.

Cr Rasheed expressed concern that the process to date apeared to be rushed with no room for public consultation.  She supported the additional recommendations, adding that more investigation into the proposed four entities was required.  She stated that full public consultation be undertaken before a formal response was presented to central government.

Cr Briggs stated the process had been a reminder of how a public consultation process, which Council did not control, could bring about high levels of anxiety.  He said it served as a reminder of how to consult in a meaningful way with the community.

Cr Mitchell acknowledged the complicated issue and the amount of information and misinformation available to the community.  He urged Council to provide clear directives to the community and acknowledged the input of mana whenua. 

Mayor Barry advised that ultimately the decision of central government regarding compulsory joining to an entity or not, would provide direction for community consultation.  He added that the proposed regulations reforms would add another layer to the process and that operating within the current Wellington Water Limited model would not suffice.  He believed that balance sheet separation would be a key issue, and that politics should be removed from discussions concerning the provision and maintenance of water services.  Mayor Barry thanked all involved to date, especially the mana whenua representatives.   

 

Resolved:   (Mayor Barry/Cr Edwards)                                            Minute No. C 21401

“That Council:

(1)       notes that in July 2020 the Government announced an initial funding package of $761M to provide a post COVID-19 stimulus to maintain and improve water networks infrastructure, and to support a three-year programme of reform of local government water services delivery arrangements;

(2)       notes that in August 2020 Council agreed to enter into a Three Waters Reform Memorandum of Understanding  and Funding Agreement with the Government which resulted in Council receiving funding of $10.6M;

(3)       notes the Government’s 30 June and 15 July 2021 Three Waters Reform announcements, which includes a $38.7M ‘better off’ funding for Lower Hutt, refer Section B of Report No. HCC2021/4/207;

(4)        notes the need to ensure and uphold active engagement, involvement and             partnership with Mana Whenua throughout the three waters reform   programme, refer     Section C of Report No. HCC2021/4/207;

(5)       notes officer’s advice on the information provided to Council in June and July 2021 as a result of a Request for Information process and Water Industry Commission Scotland (WICS) modelling processes, refer Section D of Report No. HCC2021/4/207;

(6)       notes officer’s high level overview and analysis of the options available to Council for three waters service delivery, refer Section E of Report No. HCC2021/4/207; 

(7)       notes that a decision to support the Government’s preferred three waters service delivery option is not lawful (would be ultra vires) at present due to section 130 of the Local Government Act 2002 (LGA), which prohibits Council from divesting its ownership or interest in a water service except to another local government organisation, and what we currently know (and don’t know) about the Government’s preferred option;

(8)       notes that Council cannot make a formal decision on a regional option for three waters service delivery without doing a Long Term Plan amendment and ensuring it meets section 130 of the LGA;

(9)       notes that the Government intends to make further decisions about the three waters service delivery model after 30 September 2021;

(10)     notes that it is council’s position that it is necessary to gain an understanding of the community’s views through consultation and engagement once Council has further information from the Government on the next steps in the reform process;

(10a)    notes the government should provide a clear outline of consultation to be undertaken from 1 October 2021 and it is Council’s expectation that further engagement is undertaken as early as possible with mana whenua and communities to ensure they have an ability to influence what is being proposed;

(11)     requests the Chief Executive to seek further information and guidance from the Government on the following key areas:

(a)        the proposed boundaries and rationale for these;

(b)        plans for consultation with mana whenua and communities, noting that Council’s feedback from its mana whenua partners is that their experiences to this point have been mixed and it is Council’s expectation that engagement with mana whenua partners is enhanced;

(c)        ensuring that communities have a voice in the system and influence over local decisions;

(d)        prioritisation of investment, particularly ensuring integration with                              spatial and local planning, including growth planning;

(e)        effective representation on the new water service entities’ oversight boards for Councils and mana whenua; and

(f)         the criteria and conditions that will be associated with the Government funding packages for ‘better off’ and ‘no worse off’;

(g)        integration with other local government reform processes;

(h)        the scope of the stormwater role that entities will play, including         in relation to growth and development planning, asset management and maintenance;

(i)         how councils will be involved in holding future entities accountable for performance and customer service levels;

(12)     considers any further areas of the Government’s proposals that Council needs more information or guidance on;

(13)     considers any feedback to be provided on the Government’s proposal or process; 

(14)     notes that the CEO will report back further once further information and guidance from Government has been received on what the next steps look like and how these should be managed; and

(15)     in noting the above, agrees it has given consideration sections 76, 77, 78, and 79 of the Local Government Act 2002 and in its judgment considers it has complied with the decision making process that those sections require (including, but not limited to, having sufficient information and analysis that is proportionate to the decisions being made).

(16)     notes that the Mayor is engaging with other Councils and representatives within proposed Entity C and will keep Council informed about the progress of those discussions.”

 

For the reason that Council needs to be in a position to seek guidance and provide feedback to  Government’s water reform programme in line with the expectations of the “eight week” process.

 

6.

Te Tira Māori Work Plan (21/1344)

Report No. HCC2021/4/193 by the Kaitatari Tumuaki Maori

 

The Kaitatari Tumuaki Māori elaborated on the report.

In response to questions from members, the Kaitatari Tumuaki Māori confirmed additional resources would be required to support the work plan.  He further confirmed that performance measures would be related to a timeframe and that effective engagement with Maori was created with good intentions.

Cr Briggs acknowledged the work of the Kaitatari Tumuaki Māori and his team.  He said the proposed work plan should be celebrated.  He noted that additional resources would be required to ensure the work plan thrived and partnerships with Mana Whenua were strengthened. 

Cr Shaw thanked the team for the work to date and encouraged the use of a glossary in reports going forward.

Cr Milne expressed concern that the proposed work plan had not been considered by the Policy, Strategy and Finance Committee.  He said there may be unintended consequences arising from the work plan that had not been identified. 

The Kaitatari Tumuaki Māori and Chief Executive explained the report provided an intent and information which would then be used to create the policy direction.  The policy would be considered by the appropriate committee. 

MOVED: (Mayor Barry/Cr Dyer)

That Council:

(1)        notes and receives the contents of the report;

(2)        approves the proposed approach to effective Māori engagement attached as             Appendix 1 to Report No. HCC2021/4/193; and

(3)        agrees that the work can progress to the detailed planning phase.

AMENDMENT MOVED: (Cr Milne/Cr Sutton)                        

“That Council refers the Te Tira Maori Work Plan to the Policy, Finance and Strategy Committee for detailed consideration.”

Mayor Barry, Cr Mitchell, Cr Briggs and Cr Brown spoke against the motion.

 

 

The motion was declared lost by division with the voting as follows:

For

 

Cr Milne

Cr Sutton

Against

 

Mayor Barry

Deputy Mayor Lewis

Cr Briggs

Cr Brown

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Cr Rasheed

Cr Shaw

Total: 2

Total: 10

 

 

Resolved:        (Mayor Barry/Cr Dyer)                                          Minute No. C 21402

“That Council:

(1)        notes and receives the contents of the report;

(2)        approves the proposed approach to effective Māori engagement attached as Appendix 1 to      Report No. HCC2021/4/193; and

(3)        agrees that the work can progress to the detailed planning phase.”

Cr Milne requested that his abstention from voting be recorded in the minutes.

7.       QUESTIONS   

          There were no questions.

8.       EXCLUSION OF THE PUBLIC

Resolved:         (Mayor Barry/Cr Dyer)                                         Minute No. C 21403

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

9.       Matters Pertaining to RiverLink Project (21/1326)

10.     Chief Executive's Peformance Review for 2020/2021 and Key Performace Indicators for 2021/2022 (21/1332)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Matters Pertaining to RiverLink Project.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Chief Executive's Peformance Review for 2020/2021 and Key Performace Indicators for 2021/2022.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.

 

That Mr David Allen and Ms Libby Cowper from Buddle Findlay and Ms Katy Anquetil from Sheffield be permitted to remain after the public section of the meeting as they have knowledge of the matters that will assist Council in relation to the items.”

 

There being no further business the Chair declared the meeting closed at 5.20 pm.

 

 

 

 

C Barry

MAYOR

 

CONFIRMED as a true and correct record

Dated this 5th day of October 2021


193

 

HUTT CITY COUNCIL

 

Komiti Iti Ahumoni I Tūraru |Audit and Risk Subcommittee

 

Minutes of a meeting held via Zoom

 on

 Thursday 9 September 2021 commencing at 2.00pm

 

 

 

PRESENT:

(via audio-visual link)

Ms S Tindal (Independent Chair)

Mayor C Barry (Deputy Chair) (from 2.01pm)

 

Cr J Briggs

Cr S Edwards

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

(via audio-visual link)      Mr M Boggs, Director of Strategy and Engagement

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Mr L Allot, Chief Digital Officer

Mr B Hodgins, Strategic Advisor

Ms E Davids, Risk and Assurance Manager (part meeting)

Mr D Newth, Financial Accounting Manager (part meeting)

Ms H Stringer, Financial Transaction Services Manager (part meeting)

Mr G Herman, Strategic Programmes Lead

Mr M Ackroyd, Service Desk Analyst

Ms J Randall, Democracy Advisor

Ms T Lealofi, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

          There were no apologies.

2.       PUBLIC COMMENT

There was no public comment.   

 

3.       CONFLICT OF INTEREST DECLARATIONS         

          There were no conflict of interest declarations.

          Mayor Barry joined the meeting.

4.

Risk Management Update (21/1234)

Report No. ARSC2021/4/189 by the Risk and Assurance Manager

 

Ms Cecilia Tse, Independent Consultant was in attendance via audio visual link for the item.

The Chief Executive provided an update on Covid-19, attached as pages 7 to 9 to the minutes.

In response to a question from a member, the Chief Executive advised a session was conducted with the Senior Leaders Group on how to deal with difficult situations under Covid alert level restrictions. She said there were guidelines in place for leaders to provide to their teams. She noted the Assura Health and Safety system would keep a record of any incidents that might occur.

The Group Chief Financial Officer ackowledged the resignation of the Risk and Assurance Manager. She thanked her for her work and said a process was underway to recruit for the vacant position.

Ms Tse elaborated on the report. She highlighted the work undertaken with a number of key risks during the period. This included a review of Council’s risk framework and setting the risk appetite which was adopted at the Council meeting held in June 2021.

The Risk and Assurance Manager added that Council had three high risks with residual risks. She noted that residual risk was the level of risk remaining after the control of mitigation responses. She said the high risks were workforce, health and safety and asset management. She advised the three high risks had been addressed to modify the risk residual ratings. 

 

Resolved: (Ms Tindal/Cr Mitchell)                                          Minute No. ARSC 21401

“That the Subcommittee:

(1)   notes and receives the information in this report;

(2)   notes the Risk Register attached as Appendix 1 to the report; and

(3)   notes the results from the periodic fraud risk review and unusual transaction analysis will be considered at the next Audit and Risk Subcommittee on 11 November 2021.”

 

5.

Holidays Act 2003 Compliance Update (21/1276)

Report No. ARSC2021/4/190 by the Financial Transaction Services Manager

 

The Group Chief Financial Officer elaborated on the report. She highlighted a Project Steering Group had been established and the Chief Executive was the project sponsor. She said the Project Steering Group was liaising with the current payroll vendor to complete the technical review audit. She advised staff training was in place for initial planning for the remediation work. She noted further work needed to be undertaken such as communication planning and further engagement with staff who were members of the New Zealand PSA .  She added the Holidays Act Compliance Project had experienced resourcing challenges over the past six months.

In response to a question from a member, the Group Chief Financial Officer advised the remediation work was estimated to take six to nine months. She said a clearer picture of the timeline would be identified in due course.

In response to a question from a member, the Group Chief Financial Officer advised an estimated 1,400 previous staff members had been affected. The Chair advised any unclaimed funds would need to be allocated under the Unclaimed Monies Act 1971 if no responses were received from affected staff.

 

Resolved: (Ms Tindal/Cr Briggs)                                             Minute No. ARSC 21402

“That the Subcommittee notes and receives the report.”

 

6.

External Audit Update (21/1315)

Report No. ARSC2021/4/191 by the Manager Financial Strategy & Planning

 

Mr Andrew Clark from Audit New Zealand was in attendance via audio visual for the item.

The Manager – Financial Strategy and Planning elaborated on the report. He highlighted two reports had been received from Audit NZ: the Update on the Interim Audit and the final report on the Council’s Long Term Plan (LTP) 2021-2031. He said Council’s audit would commence on 18 October 2021.

Mr Clark identified two stages to Council’s LTP 2021-2031 work: the consultation document was stage 1 and the LTP final was stage 2. He said the one recommendation was not included regarding updating the asset management plans for further information and conditions assessments which was to be completed by Wellington Water Limited.

 

Resolved : (Ms Tindal/Cr Edwards)                                        Minute No. ARSC 21403

“That the Subcommittee:

(1)   notes the updated timelines for the Audit for the year ended 30 June 2021;

(2)   notes Audit New Zealand’s interim management report for the year ended 30 June 2021, attached as Appendix 1 to the report; and

(3)   notes Audit New Zealand’s final management report on the Long Term Plan 2021-2031 as attached in Appendix 2 to the report.”

 

7.

Strategic Change Framework Briefing (21/1336)

Report No. ARSC2021/4/115 by the Strategic Programmes Lead

 

The Strategic Programmes Lead elaborated on the report.

 

Resolved : (Ms Tindal/Cr Mitchell)                                          Minute No. ARSC 21404

“That the Subcommittee:

(1)   notes and receives the report;

(2)   considers future reporting on the Strategic Change Framework would go to the Policy, Finance and Strategy Committee as part of reporting on organisation performance; and

(3)   notes that any risks associated with the implementation of the strategic change framework will be reported through to the Subcommittee as part of the regular risk management reporting.”

 

8.

Kerbside Rubbish and Recycling Services Implementation Update (21/1343)

Report No. ARSC2021/4/192 by the Strategic Advisor

 

The Strategic Advisor elaborated on the report. He said the programme to exchange recycling bins would resume on 13 Sepember 2021 and Waste Management Ltd would undertake this work. He advised the rubbish and recycling project would be completed by the end of September 2021. He said a project closure report would be reported to the Project Board.

In response to a question from a member, the Strategic Advisor had confirmed every household should now have a recycling bin.

The Chair commended the officer for the work undertaken on the rubbish and recycling project and the reporting to this Subcommittee.

 

Resolved: (Ms Tindal/Cr Briggs)                                              Minute No. ARSC 21405

“That the Subcommittee:

 

(1)   receives the report, noting it is the final report to this Subcommittee for the project to implement the kerbside rubbish and recycling services; and

 

(2)   notes that reporting on these services will continue to the Climate Change and Sustainability Committee for at least the first year of operation.”

 9.      Information Item

 

Audit and Risk Work Programme (21/1277)

Report No. ARSC2021/4/116 by the Democracy Advisor

 

The Chair highlighted the Strategic Change Programme Update report contained in the work programme should read: Strategic Change Framework Briefing.

 

Resolved: (Ms Tindal/Cr Edwards)                               Minute No. ARSC 21406

“That the work programme be received and noted.”

 

10.     QUESTIONS   

          There were no questions.

 

 

 

 

 

There being no further business the Chair declared the meeting closed at 3.00pm.

 

 

 

 

S TINDAL

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 5th day of October 2021


 

 

Chief Executive - Covid-19 Update as at 8 September 2021

 

1.       At midnight 17 August 2021, the country went into lockdown and our buildings and community facilities closed in line with Level 4 restrictions. We moved to Alert Level 3 at 11.59pm on 31 August and to Alert Level 2 at 11:59pm on Tuesday 7 September.

2.       Assistance was immediately provided to 2DHB with setting up a pop-up CBAC in the Riverbank carpark.

3.       Although no emergency was formally declared the Emergency Operations Centre, primarily staffed by Council and under the control of Lester Piggott, operated virtually during Alert Level 3 and 4 providing support and co-ordination services over this time. This included visiting sites where rough sleepers have their camps. They did twice daily checks  on the welfare of these vulnerable people. Contact was made with welfare and DHB agencies to gauge future demands. An enormous thank you to all of our staff for putting their hands up to be part of the EOC and to Anthony Robinson our Emergency Management Lead. The EOC was stood down on Friday 3 September.

4.       Daily stand-ups were held with the Corporate Leadership Team and managers in key areas. We were linked into LGNZ and Taituarā receiving regular updates and providing co-ordination for the Wellington region, Police and other key agencies including MSD. Regular catch-ups were held with mana whenua with our Kaitātari Tumuaki Māori (Principal Māori Advisor), Matiu Jennings attending these.

5.       Our tried and tested Response Plans for each Alert Level were updated following new government advice. These proved invaluable in terms of providing clear and consistent information about our facilities and services at each of the Alert Levels. These documents were used to update members, for website content and to inform our communications. Along with press releases, promotion of information on our news page and social media channels we also re-instigated our Covid-19 newsletter to ratepayers and others who we have email addresses for. We also advertised in the Dom Post (the Hutt News was not printed during Alert Level 4).

6.       Nine staff updates were emailed out, several all staff meetings were held via Teams, the Mayor did several FB Lives and there were a number of joint livestreams with the Chief Executive. New Wellbeing initiatives were shared with staff and were well received. A Wellbeing Wednesday newsletter was sent to staff and a TV journalist, Jehan Casinader, shared his story about his mental health journey. Others including councillors, mana whenua and community partners joined us for this session.

7.       Council’s Team Manaakitanga was reactivated. This is a pool of staff who can be deployed at short notice to help the community welfare response. This includes people who are unable to continue their work from home, areas where work is quieter than usual, or just those with some capacity to help.

8.       At the time this report was written, work was underway to ensure our facilities could re-open safely in Level 2, meeting new guidelines around contact tracing, PPE, and relevant limits on numbers.

9.       Given lessons learned from the previous lockdown, we were able to quickly activate a local welfare response to the community ahead of central government support starting to flow. 

10.    We spent the last year working with a group of community partners to develop a Hutt Valley Resilient Food Network. This group was quickly able to pivot to form the Hutt Valley Emergency Kai Collective - a community-led initiative with leadership from Julia Milne (Common Unity) and Teresea Olsen (Kōkiri Marae) and support from Council, including funding and the provision of staff and vehicles to deliver food and other essential supplies. We also worked with these groups to access MSD funding as it became available. As a result of slowness of release of central government funding reaching our community and the fact that our community was unlikely to be met even when this funding is released, $30k was released to support our local welfare response to meet our community’s needs. $15,000 from the COVID Resurgence contingency allocation of the Recovery fund was paid to Kokiri Marae for food delivery; and $15,000 from the Hutt Valley Food Resilient Network allocation of the Recovery fund to Common Unity to boost administration support of the collective. The aim of the Collective has been to share resources, build on existing strengths and relationships, avoid duplication and make limited resources go further.

11.    As with previous lockdowns, our capital work programme and our revenue was impacted. The demolition of Naenae Pool was delayed by a week (works underway in the current Alert Level 2). As at September 2, the impact on revenue from our community facilities was estimated to be around $224K mostly from pools and swimming lessons. We again expect people to be slow to return to our facilities, and limits on gatherings will mean many events will continue to be cancelled during Level 2. Free parking was in place for Alert Level 4 and 3 and this will impact revenue from this service. This was put in place to support essential workers and businesses.

Support for business

12.    At the announcement that the country was going back into Alert Level 4 the Hutt Valley Covid-19 Business Support Group was activated. This group led by the Hutt Valley Chamber of Commerce is made up of staff from Hutt City and Upper Hutt City Councils and the Chamber.

13.    The Support Group provides information updates to businesses across the Hutt Valley and handles business enquiries on Covid 19 related matters. A series of 5 livestreams was also produced during Alert Levels 3 and 4 covering topics such as  Government Financial Support; Employment Matters; Contractual Obligations; Preparing for Alert Level 3; and Avoiding Burnout.

14.    Buy local and other hospitality promotions such as Spend on Small and WellingtonNZ’s At Yours have also been promoted as businesses transitioned to  Alert Level 3.  This continues as we move to lower Alert Levels.

15.    The Support Group Facebook page currently has over 730 members from businesses across the Hutt Valley.

16.    Marketview spending data for the city during lockdown showed similar declines in spending at Alert Level 4 as last lockdown, down approximately 50% but as before this is anticipated to bounce back as Alert Levels move down.

Other work

17.    As well as providing allowable services as per the Alert Level government guidance (rubbish and recycling where we were able to recycling glass in Alert Level 4, essential road maintenance) Council submitted two EOIs to the Infrastructure Acceleration Fund during Level 4. The first EOI relates to stormwater and wastewater upgrades in the RiverLink – Valley Floor area (Golden Triangle) which will enable housing development in the CBD and further intensification throughout the Valley Floor – this totals $157M. The second EOI is for $6.5M for a Structure Plan, Detailed Design work and a plan change (if required) to inform infrastructure investment in Wainuiomata North – leading to future housing developments. A report will be provided to the Infrastructure and Regulatory Committee on 21 September 2021.

18.   We supported Kahungunu Whānau Services to set up a pop-up vaccine clinic in the Lower Hutt Town Hall on 7 and 8 September. This service was primarily to vaccinate our staff, contractors and nearby businesses. The clinic also took walk-ins from members of the public. Lower Hutt is well serviced for vaccine centres and our staff assisted two of these with setup and ongoing support. One is administered by Te Awakairangi Health Network located at 218 High Street where we helped with parking and the Tamaiti Whāngai Covid-19 Vaccination Centre at Waiwhetu where we helped with promotion, road maintenance and lighting.

Alert Level 2

19.    We are now at Alert Level 2. An enormous amount of hard work was done in a relatively short period to open our facilities on 8 September with pools opening on 9 September. New signage, compulsory scanning and mask wearing were all adhered to on day one. Greeters were in place to assist our staff and the public as they entered our facilities. We still have many staff working from home and some of our very small facilities like Moera library are not open due to new government restrictions on physical distancing.


200

 

HUTT CITY COUNCIL

 

Komiti Hanganga|Infrastructure and Regulatory Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 21 September 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr D Hislop (Chair)

Mayor C Barry (via audio-visual link)

 

Cr A Mitchell (Deputy Chair)

Cr B Dyer (via audio-visual link)

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr K Brown for lateness [1]

 

IN ATTENDANCE:       Ms H Oram, Director Environment and Sustainability (via audio-visual link)

Mr D Kerite, Head of Regulatory Services (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)

Ms P Rotherham, Resource Consents Team Lead (part meeting)

Ms T Malki, Subdivision Engineer (part meeting)

Ms K Glanville, Senior Democracy Advisor (via audio-visual link)

Ms T Lealofi, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved: (Cr Hislop/Cr Mitchell)                                         Minute No. IARCC 21401

“That the apology for lateness received from Cr Brown be accepted.”

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

4.

Proposed New Private Street Names: Subdivision of 201D, 203E, 203B Miromiro Road and 7 Stratton Street, Normandale (21/1314)

Report No. IARCC2021/4/212 by the Subdivision Engineer

 

Speaking under public comment, Ms Julie de ruiter expressed support for the proposed new street names as recommended in the officer’s report.

The Subdivision Engineer elaborated on the report.

In response to a question from a member, Cr Mitchell advised the Naming Policy would be reported to the Policy, Finance and Strategy Committee in November 2021.

 

Resolved: (Cr Hislop/Cr Mitchell)                                         Minute No. IARCC 21402

“That the Committee:

(1)   approves the name Koukou Place for the proposed Private Way 1 shown on the plan attached as Appendix 1 to the report;

(2)   approves the name Huhu Rise for the proposed Private Way 2 shown on the plan attached as       Appendix 1 to the report; and

 (3)  approves the name Wētā Way for the proposed Private Way 3 shown on the plan attached as Appendix 1 to the report.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

 

5.

Proposed Road Closure(s) - Hutt Valley Motorsport Club - Port Road Sprints 2021/22 (21/1419)

Report No. IARCC2021/4/213 by the Traffic Engineer - Network Operations

 

The Subdivision Engineer elaborated on the report. She advised there had been no feedback from the public consultation.

 

Resolved: (Cr Hislop/Cr Shaw)                                              Minute No. IARCC 21403

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on both Sunday 24 October 2021, and Sunday 23 January 2022, between the hours of 7:00am to 6:00pm to facilitate the running of the Hutt Valley Motor Sport Club Port Road Sprint events, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)        Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)        Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Monday 25 October 2021 and/or Monday 24 January 2022  between the hours of 7:00am to 6:00pm for the reserve days associated with the Hutt Valley Motor Sport Club, Port Road Sprint events (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)        Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)        Barnes Street, Seaview
                        (the section of road between its intersection of Port Road and Wareham                                                 Place), as shown in Appendix 1 attached to the report;


(4)  
agrees to temporarily rescind the existing parking restrictions during the running of the        Hutt Valley Motor Sport Club, Port Road Sprint events on both Sunday 24 October 2021,               and Sunday 23 January 2022, (including reserve days – if required), between the hours of                  7:00am to 6:00pm, and impose ‘No Stopping’ parking restrictions on the following                            sections of road;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)        Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report;

(d)        Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report; and

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from the Council’s Traffic Engineering Manager that the amendment are not likely to cause unreasonable impact on traffic.”

For the following reasons:

1.    that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators and the general public; and

 

2.    that road closures of this type are required to be approved by the Infrastructure and Regulatory Committee in line with Schedule 10, Clause 12 of the Local Government Act 1974.

 

6.

Proposed Road Closure(s) - Cam County (Inc) Wellington - Port Road Drags 2021 (21/1409)

Report No. IARCC2021/4/214 by the Traffic Engineer - Network Operations

 

The Subdivision Engineer elaborated on the report.

 

Resolved: (Cr Hislop/Cr Mitchell)                                      Minute No. IARCC 21404

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on Sunday 28 November 2021 between the hours of 7:00am to 6:00pm to facilitate the running of the 2021 Port Road Drags event, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 5 December 2021 between the hours of 7:00am to 6:00pm for the reserve day associated with the 2021 Port Road Drags event (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of 2021 Port Road Drags event on Sunday 28 November 2021 and/or Sunday 5 December 2021 (as required), and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road)
As shown in Appendix 1 attached to the report; and

(5)   notes the recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineering Manager that the amendment are not likely to cause unreasonable impact on traffic.”

For the following reasons:

1.    That the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators and the general public; and

2.    That road closures of this type are required to be approved by the Infrastructure and Regulatory Committee in line with Schedule 10, Clause 12 of the Local Government Act 1974.

 7.      Information Items

a)

Three Waters Update (21/1413)

Report No. IARCC2021/4/215 by the Strategic Advisor

 

The Strategic Advisor elaborated on the report. He highlighted the recent Covid-19 lockdown had impacted the CAPEX programme due to Council’s projects being placed on hold. He noted the main project for the financial year was the Barber Grove to Seaview duplicate Trunk Main. He said this programme would commence in December 2021 and run through to January 2022. He noted a trial had been completed regarding traffic management on Randwick Road with a successful outcome.  He said further discussions between Council and Wellington Water Limited were planned to finalise the details on the traffic management plan. He stated the resource consent application required sign off from Taranaki Whanui.

In response to a question from a member, the Strategic Advisor said the Seaview Waste Water and Petone Collector Sewer projects would be reported to Council for review and consideration of the timeframes to complete each project. He said the planning aspect of the Petone Collector Sewer project was funded but not the physical works. He noted this would be reported to Council as part of the Annual Plan 2022 process.

In response to a question from a member regarding awaiting test results from the Knowing Your Pipes project by Wellington Water Limited, the Strategic Advisor advised communication via personalised letters would likely be distributed to affected residents in late October and November 2021.

 

Resolved: (Cr Hislop/Cr Shaw)                                   Minute No. IARCC 21405

“That the Committee receives the report and notes its contents.”

 

b)

Regulatory Matters Report (21/1385)

Report No. IARCC2021/4/216 by the Head of Regulatory Services

 

The Head of Regulatory Services elaborated on the report.

In response to a question from a member, the Head of Regulatory Services advised the number of building consent applications had decreased due to the recent Covid-19 lockdown period. He said officers were able to receive the applications online.

In response to a question from a member regarding the increase of illegal dumping,  the Head of Regulatory Services advised a response would be reported to the meeting in November 2021.

 

Resolved: (Cr Hislop/Cr Dyer)                                    Minute No. IARCC 21406

“That the Committee receives and notes the information.”

 

c)

Infrastructure and Regulatory Work Programme (21/1379)

Report No. IARCC2021/4/120 by the Democracy Advisor

 

Resolved: (Cr Hislop/Cr Mitchell)                               Minute No. IARCC 21407

“That the work programme be received and noted.”

 

8.       QUESTIONS   

          The Chair read out a question from Deputy Mayor Lewis asking that the Pavement Work programme be included in the Infrastructure and Regulatory Committee’s work programme. Members agreed to the request.

 

 

 

There being no further business the Chair declared the meeting closed at 2.41pm.

 

 

 

 

 

D Hislop

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 5th day of October 2021


                                                                                     201                                                    05 October 2021

Hutt City Council

13 September 2021

 

 

 

File: (21/1150)

 

 

 

 

Report no: HCC2021/3/29

 

Sealing Authority

 

 

 

 

Recommendation

That Council:

(1)  approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report;

(2)  approves the deeds executed under Power of Attorney set out in Schedule 2, contained in the report; and

(3)  approves the warrants set out in Schedule 3 of the report.

 

SCHEDULE 1 - General Sealing Authority

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)   91 Whites Line East
QHBC Limited and Hutt City Council
DOC/21/92487

b)   80-102 Meremere Street, Wainuiomata
Yus Homes NZ Limited and Hutt City Council
DOC/21/91141

c)   27 Faulke Avenue, Wainuiomata, Wainuiomata
RHB Entertainment Limited and Hutt City Council
DOC/21/90128

d)   97 Whites Line East
Williams Corporation Trading 6 Limited
DOC/21/86215

e)   130 Richmond Street, Petone
Imperial Alliance Limited
DOC/21/84067

f)    338 & 340 Oxford Terrace, Lower Hutt
Oxford Terrace Developments Limited
DOC/21/84064

g)   1115 High Street, Lower Hutt
MF Developments Limited
DOC/21/81781

h)   Mitchell Park (Land adjacent to Witako Street), Lower Hutt
Hutt City Council and Lower Hutt Health Limited
DOC/21/93950

i)    63 Gordon Street, Lower Hutt
Scott Rowan Marriner and Wendy Anne Marriner
DOC/21/81745

j)    2 Viewmont Drive, Lower Hutt
Mark William, Campbell Davidge, Anna Frances Davidge, Liam Michael O’Keeffe, Alison Jill Bullick and Hutt City Council
DOC/21/81717

k)   29 Compton Crescent, Lower Hutt
Yus Development NZ Limited and Hutt City Council
DOC/21/65453

l)    7 Moores Valley Road
RSMG Investments Limited
DOC/21/65454

m)  177 High Street, Lower Hutt
Ian Bracken Cassels, Patricia Caitlin Taylor and Harkness & Peterson Trustees Ltd and Hutt City Council
DOC/21/79514

n)   227 Major Drive, Kelson, Lower Hutt
Matthew Richard Jonassen & Laura Lee Sarten and Hutt City Council
DOC/21/97045

o)   221-223 Naenae Road, Lower Hutt
NG Douglas Holdings Limited and Hutt City Council
DOC/21/97062

p)   5 Norfolk St, Wainuiomata
Nemausus Limited and Hutt City Council
DOC/21/97101

q)   15 Westminster Road, Wainuiomata
The Smith Corporation Limited and Hutt City Council
DOC/21/97841

 

r)   109 Waiwhetu Rd, Waterloo
Pharaoh Investments Limited and Hutt City Council
Anish John and Ansu Babu & Susan Rata Eastwood and Hutt City Council
Maurice John Scrimgeour and Diana Maree Scrimgeour & Ronald Shaab and Mary Ann Shaab and Hutt City Council
Andrew William Chin, Kimberly Sacha Chin and Jeffery Tong and Hutt City Council
DOC/21/98268

s)   29-31 Waiwhetu Road, Lower Hutt
Williams Corporation Trading 10 Limited and Hutt City Council
DOC/21/104167

Building Line Restriction Removal

 

a)   356 – 362 George Street, Stokes Valley, Lower Hutt
DOC/21/93968

b)   2 Cheviot Road, Eastbourne
DOC/21/101454

Contract for Sale of Tennis Court land at Mitchel Park

a)   Hutt City Council and Lower Hutt Health Limited
DOC/21/93974

 

 

SCHEDULE 2

 

DEEDS

 

Documents for wind up of the Hutt City Community Facilities Trust

 

a)   Hutt City Council and Hutt City Community Facilities Trust
Deed for wind up
Doc/21/86094

b)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Fraser Park
Doc/21/105090

c)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Naenae Bowls Club
Doc/21/105091

d)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Koranui Hub,
Doc/21/105092

e)   Hutt City Council and Hutt City Community Facilities Trust
Deed of Surrender of Reserve Lease – Walter Nash Centre
Doc/21/105093



SCHEDULE 3

 

WARRANTS

 

Michelle Freeman – HCC WARRANT-20-71

1. Dog Control Act 1996

Authorised person pursuant to s11

 

Kevin James Jeffries - HCC WARRANT-20-75

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Anthony Francis Valentic- HCC WARRANT-20-76

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Ashley Upjohn-Ngaia - HCC WARRANT-20-77

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Menash Kumar - HCC WARRANT-20-78

1. Land Transport At 1998

Parking Warden – pursuant to  s128D

Garry Hastings - HCC WARRANT-20-79

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Kiran Jadhav - HCC WARRANT-20-80

1. Local Government Act 2002

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222

Enforcement Officer pursuant to s371B

Charles Fernandaz - HCC WARRANT-20-81

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Rajat Sharma ­- HCC WARRANT-20-82

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Erin Howard - HCC WARRANT-20-83

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Jamie Stevens - HCC WARRANT-20-84

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Kerri June Foote - HCC WARRANT-20-86

1. Dog Control Act 1996

Authorised person pursuant to s11

 

Poaru Tau - HCC WARRANT-20-87

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Binyamin Shadmanian - HCC WARRANT-20-88

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

Enforcement Officer (noise control only) pursuant to

s38(2)

Cameron Turchie - HCC WARRANT-21-1

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Anton Cooper – HCC WARRANT-21-2

 

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Joseph O’Boyle- HCC WARRANT-21-3

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

Zachary Shima – HCC WARRANT-21-4

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry

in general)

Enforcement Officer pursuant to s177 (including

additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to

s38(2)

 



[1] Cr Brown did not attend the meeting.