POARI HAPORI O WAINUIOMATA Wainuiomata Community Board



25 August 2021




Order Paper for the meeting to be held via Zoom







Wednesday 1 September 2021 commencing at 6.30pm









Gabriel Tupou (Chair)

Dawn McKinley (Deputy Chair)

Terry Stallworth

Gary Sue

Sisi Tuala-Le’afa

Jodie Winterburn

Cr Keri Brown








For the dates and times of Council Meetings please visit


Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY




community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a)        recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d)       are subject to any other statutory requirements that may apply to a particular delegation;

(e)        are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g)        promote centralisation of those functions where the appropriate expertise must be ensured; and

(h)       reflect that all statutory and legal requirements must be met.


Engage informally with Council through:

·             Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

·             Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

·             Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

·             Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

·             Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             The review of Local Community Plans as required.

·             Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.


Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

·             Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.


·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.


·             Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

·             Arts and crafts in its area.


·             Local community awards.


·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

·             Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.


·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).


In the Community Board’s area:

·             Naming new roads and alterations to street names.

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Resource Management Hearings:

·             Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§  Hearings commissioners are kept abreast of developments in the legislation.

§  Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§  The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.


Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.


appendix 1 – community engagement fund



The fund is for local activities and events that directly benefit the local community. 


To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 


Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

















Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.


Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.






Poari Hapori o Wainuiomata | Wainuiomata Community Board


Meeting to be held via Zoom



 Wednesday 1 September 2021 commencing at 6.30pm.




Public Business


1.       APOLOGIES 


Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3.       Mayor's Address (21/1260)

4.       Presentation by Local Councillor from Greater Wellington Regional Council (21/1261)

Verbal presentation by Local Councillor from Greater Wellington Regional Council


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.   

6.       Minutes

Meeting minutes Wainuiomata Community Board, 30 June 2021                     11  

7.       Report referred for Board input before being considered by Subcommittee of Council

Traffic Resolutions - Proposed Changes to Route 160 Bus Stop Configuration (21/1281)

Report No. WCB2021/4/183 by the Traffic Engineer - Network Operations   32 

8.       Upper Fitzherbert Road Local Purpose Reserve (Road) Easement (21/1211)

Report No. WCB2021/4/184 by the Parks, Reserves and Recreation Planner 42

9.       Democracy Advisor's Report (21/1205)

Report No. WCB2021/4/111 by the Democracy Advisor                                  50

10.     Chair's Report (21/1206)

Report No. WCB2021/4/112 by the Chairperson                                               54

11.     2021 Young Elected members Hui (21/1238)

Memorandum dated 4 August 2021 by the Democracy Advisor                       58

12.     Information Item

ECNZ Track Acquisition (21/1278)

Memorandum dated 12 August 2021 by the Parks, Reserves and Recreation Planner       64


With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   






Toi Lealofi



                                                                                      31                                                                             01 September 2021



Poari Hapori o Wainuiomata|Wainuiomata Community Board


Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata

 Wednesday 30 June 2021 commencing at 6.30pm




Mr G Tupou (Chair)

Ms D McKinley (Deputy Chair)


Mr T Stallworth

Mr G Sue


Ms S Tuala-Le’afa

Mrs J Winterburn


Cr K Brown



APOLOGIES:                  There were no apologies.


IN ATTENDANCE:       Mayor Barry (part meeting)

                                          Cr B Dyer (part meeting)

                                          Cr J Briggs

Ms H Oram, Director, Environment and Sustainability

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

                                          Ms T Lealofi, Democracy Advisor






1.       APOLOGIES 

          There were no apologies.


Speaking under public comment, Ms S Moffat expressed concern regarding the three minute time limit to speak under public comment. She said this was insufficient for residents to express concern regarding complex issues arising in the community.


Speaking under public comment, Mr P McDonald expressed disappointment that a second road access in Wainuiomata was not included in Council’s Long Term Plan 2021-2031. He expressed frustration that the Wainuiomata Community Board (the Board) did not advocate to address the issue.


In response to a question from a member, Mr McDonald said the road would be beneficial for emergency reasons.  He expressed concern regarding the housing development on Wise Street and asked the Board if Council would be installing bus stops in the area.


The Chair noted that he would seek information from officers regarding public transport in the area.


Speaking under public comment, Ms P Innis expressed concern regarding the internet connection in rural areas including Moores Valley and Rimutaka Forest.  She said this would cause problems for emergency calls due to the weak internet connection.


The Deputy Chair said she would liaise with Ms Innis to discuss the matter further.



Mayor's Address

The Mayor read out his Mayoral Statement attached as pages 6-7 of the minutes.



Presentation by Local Councillor from Greater Wellington Regional Council (GWRC)

Cr Josh van Lier was an apology for the meeting.



Presentation on Climate Change Co-design Project

The Director Environment and Sustainability provided a verbal update on the project. She explained Council was using a co-design approach to help the city adapt to climate change impacts and a transition to carbon zero. She noted the project involved working with communities to identify design solutions. She said the lead group had been drawn from a range of demographics across the community to engage with their communities and further inform the plan. She highlighted that a framework for a Council-wide Carbon Reduction Plan was expected soon. She advised a city-wide Carbon Reduction Plan would be complete by the end of 2021.


Presentation by Acting Out NZ Inc

Mr Jeremy Yuile provided a brief update on the funds received from the Board’s community engagement fund. He noted the purchase of musical items to assist students in preparation for events. He noted the extensive engagement with the local community through the Wainuiomata Christmas parades and carols.

In response to a question from a member, Mr Yuile said the key purpose of the initiative was to build confidence in students. He thanked the Board for its support.


Presentation on Whanau Ora Trust

Mr Nathan Waitai was an apology for the meeting. A letter of appreciation from the Whanau Ora Trust was tabled at the meeting attached as pages 8 to 11 of the minutes.



Presentation by Nourish Trust

Ms Turner outlined the history of Nourish Trust. She said they would prepare Christmas hampers for low-income families during the Christmas period. She noted the significant increase over the years. She explained the logistic process prior to the delivery date.

In response to a question from a member, Ms Turner noted that funding was the biggest challenge. She said without funding and the support of the community, Nourish Trust would not be able to deliver the Christmas Hampers.

Members commended the Trust’s members for their hard work.


          There were no conflict of interest declarations.

10.     Minutes

Resolved: (Mr Tupou/Mr Stallworth)                                     Minute No. WCB 21301

“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 14 April 2021, be confirmed as a true and correct record.”



Upper Fitzherbert Road Local Purpose Reserve (Road) Easement (21/878)

Report No. WCB2021/3/132 by the Parks, Reserves and Recreation Planner


The Parks, Reserves and Recreation Planner elaborated on the report.

Mr Sue asked that officers report back to the Board once residents had been notified in regard to stage two of the easement.


Resolved: (Mr Tupou/Ms McKinley)                                         Minute No. WCB 21302

“That the Board:

(1)   notes that the land was vested to Council in DP78964 as Local Purpose Reserve for the purpose of a road;

(2)   notes that all costs for the development of the road and maintenance of such will lie with the applicant;

(3)   notes that granting the easement is consistent with s48 of the Reserves Act 1977;

(4)   agrees to release public notice for the stage two easement of Upper Fitzherbert Road Local Purpose Reserve (Road) pursuant to s119 and s120 of the Reserves Act 1977; and

(5)   approves a temporary easement required for stage one of the Upper Fitzherbert Road development.”

For the reason that to grant easement over Lot 3 DP 78964 provides the applicant with the ability to subdivide the adjacent land and develop a road at no cost to Council.


Community Engagement Fund Round Two 2020-2021 (21/873)

Memorandum dated 3 June 2021 by the Community Advisor Funding and Community Contracts


Resolved: (Mr Tupou/Mr Sue)                                                   Minute No. WCB 21303

“That the Board:

(1)   notes that this is the second round of funding;

(2)   notes the Community Engagement Fund closed on Monday 1 June 2021 and one application has been received;

(3)  approves the application from Wainuiomata Toy Library from the Community Engagement  Fund for the total of $974.00 to purchase new toys for the Wainuiomata Toy Library;

(4)   agrees that the application was considered according to the merits of the application criteria             and priorities of the fund; and

(5)   agrees that the organisation granted funding will be required to attend a meeting of the Board once the project has been completed.”



Democracy Advisor's report (21/724)

Report No. WCB2021/3/82 by the Democracy Advisor


Resolved: (Mr Tupou/Ms Tuala-Le'afa)                                    Minute No. WCB 21304

“That the report be received and noted.”


Submission on Hutt City Council's Long-Term Plan for 2021 to 2031 (21/840)

Memorandum dated 1 June 2021 by the Democracy Advisor


Resolved: (Mr Tupou/Mr Stallworth)                                       Minute No. WCB 21305

“That the Board:

(1)        notes that a submission in respect of Hutt City Council’s Long-Term Plan for 2021 to 2031 was made which requires the Board’s retrospective endorsement; and

(2)        endorses its submission attached as Appendix 1 to the memorandum.”


Chair's Report (21/939)

Report No. WCB2021/3/86 by the Democracy Advisor


Ms Winterburn read out her written statement in regard to an update on the Wainuiomata Cleanfill attached as page 12 of the minutes.


Resolved: (Mr Tupou/Mrs Winterburn)                                    Minute No. WCB 21306

“That the report be noted and received.”


Verbal update from Ms Dawn McKinley - 2021 Community Boards Conference

The Deputy Chair read out her written submission attached as pages 13 to 21 of the minutes.

17.     QUESTIONS   

          There were no questions.

There being no further business the Chair declared the meeting closed at 8.09pm.





G Tupou




CONFIRMED as a true and correct record

Dated this 1st day of September 2021

Mayor Campbell Barry

Mayoral Statement 


Kia ora koutou katoa, 


I hope you all have been keeping safe over the past week. 






LTP Approved this evening.


82 per cent of submitters on our draft ten year plan said that we need to significantly increase our three waters investment. That’s why we’re investing $587 million to fix, replace, and service our pipes over the next ten years. 


83 per cent  of submitters said that it’s vital that we take a proactive approach to transport  investment in our city. We will invest $406 million to support our transport and micromobility programme.


80 per cent of submitters agreed that we should build a new $68 million Naenae Pool so that it replicates the previous facility in size and function, along with innovation and efficiency. 


For Wainuiomata Community board:

Rubbish and recycling roll out 


Community visits


I also wanted to update you on what’s been happening in the community since we last met. 


Late last May, we blessed the new housing development site, Takai Here Tangata, alongside our partners Te Āti Awa, Kahungunu Whānau Services, and Urban Plus Limited.  


This partnership will deliver homes to help our local whānau into housing permanency, and make a small, yet important, difference in the face of Lower Hutt’s housing crisis. 


I would like to congratulate the recent Queen’s birthday honour recipients from our city. They have made an enormous contribution to our city and country, and fully deserve the recognition they received. They are: 



And finally, nine of our local businesses have been nominated for this year's Wellington Gold Awards. We know our city has hubs of business innovation and excellence, and I’m excited to continue visiting our local businesses who drive our city’s economy. 


Letter of Resolution


Whanau Ora               'Helping whanau get healthy through FREE Whanau Group Fitness and Nutrition - Whaia te

Health & Fitness       oranga kai, Whaia te oranga tinana

Trust Vision:


To Hutt City Council

We would like to thank you for your donation to purchase our sound systems for our free dancefit groups in Stokes Valley, Wainuiomata, and kaumatua programmes at Wainuiomata Marae, Te Mangungu Marae and Orongomai Marae.

Your contribution helps our volunteer coaches to continue to provide our free service and this year will be our 9 years giving back to the community of Hutt City.

Even though we had a lockdown last year with Covid-19 our team still practised using facebook groups and once we were able to be back in the community we were so delighted to see everyone. Please see some photos of our happy communities thriving and flourishing together to create a safe environment for whanau to participate and engage and help with their oranga health.

2020 snapshot who engaged in our free services Kaumatua 25-35 twice weekly before and after lockdown Pakeke/parents 30-38 3 times weekly

Rangatahi/young people 15-20 3 times weekly

Tamariki/children 8-12 3 times weekly

Mokopuna/grandchildren 5-8 3 times weekly


Nga manaakitanga Nathan Waitai Treasurer

Whanau Ora Health & Fitness Trust






Update on the Wainuiomata Cleanfill by Ms Jodie Winterburn


Affected residents have several issues regarding the cleanfill, it’s operation and with the CLG.


There are outstanding issues from residents around the heavily weighted attendance of HCC officials, staff, personal on behalf of the consent holder and operators of the Cleanfill at the meetings. They feel that there is inequity at the table. It has been suggested that because of this imbalance around the table at meetings, it causes the minutes to not reflect the voices of those affected accurately in the CLG minutes. They also feel that it substantially highlights the dialogue and the aims of the HCC.


One example is the workshopped Environmental Restoration Plan which was drafted in March 2020, but members are still awaiting a detailed draft final count our and planting plan. The residents are willing to input into this plan, and have on many occasions offered their assistance and input.


Residents are still affected by excessive noise and dust as well as road mess and unanswered questions.


Questions have been raised about air, water and soil contamination and also questions about testing of these. According to the consent holder they do test, according to the GWRC they do not hold any test results for as long as the Cleanfill has been operating. However, according to the operator, they have dust monitoring and it has been requested and agreed that these, any and all results will be provided to the CLG. They are still awaiting these, from the consent holder and the operator.


Given the dust that settles on nearby properties and the playground, it is a valid health and safety request to have this tested for harmful substances. Not only this, the water - Wainuiomata River. There is a risk of slips and material ending up in the river, as well as this, there so far is no reassurance that there are no contaminants in the materials that are disposed at the Cleanfill.


Advice given to me from a certified environmental practitioner and contaminated land and site specialist, he believes that it is quite possible that materials which contain harmful materials that are disposed of at the Cleanfill could be there and unless there is testing of the site (air, soil, water), basic sight inspections of the operator cannot be relied upon. Most Cleanfill require regular testing around New Zealand and is part of their conditions.


I would like us as a Board to discuss recommending that HCC have the air, soil and water tested for contamination.


The residents would like to know the current volume levels of the Cleanfill and is it likely to be closed sooner than June 2022.


As the site will become a reserve, we as a Board need to also know about the naming process and if this is to fit within our delegations, if so, we will need to conduct community consultation.


The Wainuiomata Community Board have submitted to Council that no landfills in future wish to be located in Wainuiomata as per our communities feedback. Should a resource consent be applied for in future, I believe it would be useful that a recommendation to Council from us is that we are notified straight away. That way, we can ensure that our communities voices are heard when we conduct community engagement and have sufficient time to do so.



Community Boards Conference Gore 22nd-24th April 2021


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Te Kotahitanga Interconnected Communities

Wainuiomata Community Board was represented at the New Zealand Community Boards conference held in Gore 22-24th April 2021.

Theme; Interconnected Communities, Te Kotahitanga

While there were some challenging travel and accommodation obstacles to overcome all went well and there were some great opportunities to connect with elected members from all over NZ. It was a great opportunity to discuss ideas, issues and concerns facing other boards.

There were some great learnings to be had and some action points moving forward.

The following workshops were attended, and it was a pleasure to listen to some very inspirational guest speakers. I have elaborated more on each with learning points and questions these speakers inspired me to raise.


Ø  Our Collective Home, Sophie Hanford, KCDC Councillor.

Ø  From inconvenient truths to disastrous misconceptions, whistle blowing on the meaning of sustainability. Ken Ross

Ø  Hokonui Huanui, Lisa McKenzie

Ø  Snapshot Presentations

Ø  Engaging Iwi. Guest Speaker, Matu-Taera Coleman-Clarke

Ø  Engaging Iwi Workshop Matu-Taera Coleman-Clarke

Ø  NZCBC update Alexandra Davids (Chair)

Ø  LGNZ Update Stuart Crosby President

Ø  BEAD Bridget Williams. The change you want to see in the world using creativity to impact the 17 biggest challenges of today

Ø  Localism Malcom Alexander

Ø  Local Government reform Mike Reid

Ø  Supporting Business to survive and thrive Sarah Colcord


Each brief overview is in order of attendance and I acknowledge that I will not have given enough justice to the presentations, hopefully some of the learnings and questions noted will inspire board members.

Here is the link to access the videos and presentations. id=d6462554d4114b0e8551f6ee43e827cc&wix-vod-comp-id=comp-kjg56jy9


Sophie Handford shared her journey to becoming the youngest elected councillor in New Zealand and currently sits on the Kapiti Coast District Council. Many of her friends could not even vote for her as they were not old enough to vote.


Ø  Six young people in their 20’s or younger secured seats in the 2019 local body elections.

Sophie is passionate about climate change and youth mental health and hit the headlines as

the national coordinator for ‘School Strike for Climate NZ’.

"We can't leave it up to chance if we want to see action on climate change, if we want action for youth and their mental health."

Sophie’s passion and energy have raised the question what can WCB do to help and support other young candidates who can bring a youth perspective to the table?


Ken spoke about climate change and the poaching time of humanity. He used this analogy:

‘The boiling frog is a fable describing a frog being slowly boiled alive. The premise is that if a frog is put suddenly into boiling water, it will jump out, but if the frog is put in tepid water which is then brought to a boil slowly, it will not perceive the danger and will be cooked to death.’


His presentation took us through a timeline from 1920 until today when increasing alarm was raised by many on environmentalists.


At the 1972 UN conference made 43 recommendations which were ignored.


Ken spoke about Earth Overshoot Day which is the date when humanity's demand for ecological resources each year exceeds what Earth can regenerate in that year. Humanity uses the equivalent of 1.7 Earths to provide the resources we use and absorb our waste.


Ø  In 2019 it landed on July 29th.

Ø  in 2020 it fell on August 22nd.

Learnings from this is that we can all help move the Earth Overshoot Day by making decisions for strong sustainability at a local government level.


It will be interesting to see the date for 2021.


‘The Hokanui Huanui project aims to ensure that no young person is “left behind” by enabling the collaboration of services available in Southland and filling gaps where services may be required, to provide improved support through transition periods.’


This whole community approach provides wrap around services, making sure basic needs are met such as food and housing. Get the basics right and with support the rest will fall into place.

Lisa believes that connecting communities is the way forward and life skills and wellbeing go hand in hand.

This practical approach connects communities and maximises wrap around services connecting the right people to support and enable those identified from birth-24 years including the family and extended family. Each community is different and there are different needs and challenges to be met. One size does not fit all.

Five government departments, Education, Health, Justice, Police and MSD came together with the community and developed a community led model with an early intervention and prevention approach.

There are 4 work streams.


Ø  Earning to learning

Ø  Right service right time.

Ø  Health, wellbeing, and resilience

Ø  Integrated framework

Lisa spoke about maximising resources already within the community and about some of the successful results achieved by the programme.

In Wainuiomata there is ‘Building Our Community Networks’ meetings, held every 2nd Tuesday of each month. 12.30 pm in meeting room 1 at the Wainuiomata Community Hub.



Snapshots are short videos which give profiles of a project undertaken or supported by a Community Board. The snapshots are an opportunity for boards to provide a summary of an innovative project that contributes to community well-being.

Boards had the opportunity to vote for their top pick and the winner was announced at the conference dinner on the night. All were worthy of selection and it was hard to choose.


Cambridge Community Board - Pop up Garden

Mosgiel-Taieri Community Board - Silverstream beautification project

Coromandel Colville Community Board - Coromandel Town Centre Upgrade

Rotorua Rural Community Board - Lake Rerewhakaaitu School and passing vehicle speeds

Otorohanga Community Board - Te Awa a Waiwaia I O-Rahiripathway

Otorohanga Community Board - Jim Barker Memorial Playground WINNER

Mataura Community Board - Projects from Mataura

Waikouaiti Coast Community Board - Waitati Best Loo

Waikouaiti Coast Community Board - One Coast

Foxton Community Board - Foxton Beach Pump Track


It was invaluable to listen to the presentation and take part in an interactive workshop.

Embodying best practice themes had five focus areas, there is no hierarchy, and each are of equal value.


Ø  Proactive research such as, iwi management plans, council policies, knowing who is attending the hui, Cultural Competence Training.


Ø  Early ongoing engagement. Do not just make contact when you need help and maintain ongoing relationships.


Ø  Resourcing, allow time, connect with local iwi and the appointed council liaison officer,


Ø  Mana whenua as experts, Mana Whenua are the experts, do not make assumptions, defer to Mana Whenua on cultural elements.


Ø  Hui protocol, plan for place-based discussion, Tikanga; what is appropriate? Allocation of time for relationship building. Face to face engagement.


The importance of underlying values, humility, awareness, and commitment

These best practices will result in equal authentic teamwork, informed members, recognition.


It is important to recognise the position of Mana Whenua and that you will not be an expert in someone else’s culture. Never be afraid to ask questions and constantly critique your own assumptions.

The Incorporation and resourcing of Matauranga Maori includes awareness of traditions, values, concepts, and world views from Maori cultural points of view. Behave in a way that is culturally proper and appropriate.

Currently 1 board member liaises with local iwi. Should it not be all members?

HCC also have an advisory expert Matiu Jennings who can advise and guide board members.

Cultural Competency training has been undertaken by all board members with another session scheduled for July 15th, 2021.

Big take away from this ASK the experts.


Bridget presentation was about the UN SDG’s 17 Goals. The Sustainable Development

Goals are a call for action by all countries to promote prosperity while protecting the planet. They recognize that ending poverty must go together with strategies that build economic growth and include a range of social needs such as education, health, social protection, and job opportunities, while addressing environmental protection and climate change.

It was also recommended That they should be included in Community Board plans.

Bridget wanted to inspire action through creativity and asked those present to make their own necklace, bracelet, or keyring with 5 beads, each bead representing their own personal goal.

The SDGs were set up in 2015 by the United Nations General Assembly and are intended to be achieved by the year 2030.


The Sustainable Development Goals or Global Goals are a collection of 17 interlinked global goals designed to be a "blueprint to achieve a better and more sustainable future for all".


Here is a useful link on the 17 Goals,


More importantly the goals provide a critical framework for COVID-19 recovery. After conducting my own research, I found an especially useful link on sustainable development and a framework for COVID-19 recovery which is very appropriate in these current times.


24- year-old Sarah a freelance event and project manager is the creator Chooice a Facebook Group (formerly NZ Made Products), and in a noticeably short time membership grew. The group currently has 549.8k members.

Sarah was also a semi-finalist in 2 categories for New Zealander of the Year. Young New Zealander of the Year and Innovator of the Year award.

Sarah based in Auckland, identified a need when New Zealand went into lockdown and

created one of New Zealand’s most needed community groups. A place where sole traders

and small businesses could share their stories, advertise, and promote their products.

Sarah who works full time at a community law centre also ran her own event and project management business since 2017. Sarah’s business suffered because of COVID due to events being cancelled and she started the Facebook group and website when she saw a need to support small businesses across NZ.

Sarah claims her keys to success were.

·         Timing because of COVID-19

·         Demand lockdown forced businesses to find an inexpensive way to promote.

·         Curation and quality, guidelines in place for members to get the most out of their social media posts.

·         Freebies

As borders, big chains, and shops closed due to lockdown, businesses were forced to rethink how they operated. The creation of this Community Group has had a positive impact on many small businesses across New Zealand by providing the opportunity for members to sell their products and survive the financial impact created by the pandemic. Sarah has received many testimonials from members saying that this group has been life changing


Check out the link to the Chooice Facebook community page


What can we do as a board to support and promote our local businesses?


(Taken from LGNZ website)

‘Localism shares common focus on locality, or area, and the idea that the unique characteristics of localities and areas matter. For example, the Cambridge dictionary

describes it as ‘the idea that people should have control over what happens in their local area, that local businesses should be supported, and that differences between places should be respected’. It is often discussed in the same terms as the principle of “subsidiarity”, which sets out a framework for determining the allocation of activities between spheres of government.

In short, localism involves a new approach to governing New Zealand, one in which citizens and communities, working independently and alongside their local governments, play a more active and meaningful role.’

Localism is

·         A more efficient way of meeting community needs.

·         Recognises and reflects New Zealand’s growing diversity

·         Ensures power and authority is shared around

·         Improves the coordination and integration of public services

·         Builds community resilience

·         Spurs innovation

·         Good for local democracy

·         Needed to ensure regions do not fall behind

·         Creating better cities

·         Reduces the overall cost of government

Recommended Read

Consultation Document Reinvigorating Local Democracy:

The case for localising power and decision-making to councils and communities can be found by following this link



Following the recent announcement on 23rd April 2021, by Hon Nanaia Mahuta, Minister of Local Government to establish a review into the Future for Local Government. This Review is to consider, report and make recommendations.

Timeline for the review is as follows.

·         30 September 2021: an interim report presented to the Minister signalling the probable direction of the review and key next steps.

·         30 September 2022: Draft report and recommendations to be issued for public consultation.

·         30 April 2023: Review presents final report to the Minister and Local Government New Zealand.

In view of the short time frame for the interim report the following questions spring to mind.


Ø  How as a board can we actively engage with the review?

Ø  Do we submit via HCC?

Ø  Do we feed through the Community Board zone representative?

Ø  Do we feed directly to LGNZ?


The future of local government is an opportunity to set communities up for success. This reform responds to calls from LGNZ and others to look at how local voices can be enabled in policy reform.

LGNZ President Stuart Crosby said.

“The Future for Local Government initiative is an exciting opportunity for New Zealand to re-imagine the roles, responsibilities and resources of councils so that they can meet community expectations which have evolved massively over the last 30 years,”

Press release from LGNZ website. government-initiative-a-historic-opportunity-for-new-zealand/


This would be a perfect opportunity for boards to engage with their local council, LGNZ and consult with their communities.


Wainuiomata Community Board comes under Zone 4. The zone representative’s role is to

liaise between Local Government New Zealand and elected members from their zone.


Zone rep details for Wainuiomata Community Board are as follows. Marilyn Stevens

Community Board conferences will be held once in each three-year term.

They will be held in the second year of each term. When the new WCB is elected I would recommend more that one member attend if finances allow.

If you would like any further information, please let me know and I will follow-up accordingly. Hope you enjoy the read.



                                                                                      41                                                                                           01 September 2021

Wainuiomata Community Board

13 August 2021




File: (21/1281)





Report no: WCB2021/4/183


Traffic Resolutions - Proposed Changes to Route 160 Bus Stop Configuration


Purpose of Report

1.    The purpose of the report is to gain the Wainuiomata Community Boards endorsement of changes being proposed to local Route 160 Bus Stops to improve safety and accessibility in line with Waka Kotahi’s ‘Guidelines for Public Transport Infrastructure and Facilities’.


That the Board:

(1)   notes receives the information; and

(2)   endorses the proposed changes attached as appendix 1 to the report.

For the reason that the proposed bus stop layout changes will ensure that the bus box is of sufficient length to accommodate buses; no stopping restrictions will prevent other vehicles from blocking full access to the bus stop; and passengers will be able to board and alight safely and easily.



2.    Greater Wellington Regional Council’s (GWRC) Te Mahere Waka Whenua Tūmatanui o te Rohe o Pōneke (Wellington Regional Public Transport Plan 2021 - 2031) has outline three Strategic Focus Areas:

a.   Mode Shift;

b.   Decarbonise Public Transport Vehicle Fleet; and

c.   Improve Customer Experience.


3.    As part of improving the customer experience GWRC has committed to prioritising the safety and maintenance of the public transport network to encourage safe behaviours. The associated key measure is a 40% reduction in serious injuries on the public transport network by 2030 which can be achieved through prioritising safety through continuous improvements to both infrastructure and operations.

4.    In 2018 GWRC implemented the largest range of changes to Wellington City bus services for many years. The changes were the culmination of years of engagement with residents and community representatives and technical work to review the bus network, as well as the development and implementation of new contractual arrangements with operators in line with the Government’s Public Transport Operating Model (PTOM).

5.    The implementation of changes started on 30 April 2018 in Wairarapa, followed by the Hutt Valley on 17 June and then Kāpiti Coast, Porirua and Wellington on 15 July. While the changes caused some disruption and customer reaction, in Wellington City other less predictable issues like driver shortages led to ongoing operational issues such as reliability. The major change to bus routes and timetables occurred within Wellington City, with minor changes to timetables in other areas.

6.    A high quality, reliable, accessible and modern public transport network relies on the provision of fit for purpose, well designed and maintained infrastructure and facilities. This includes roads, bus stops and shelters, transport interchanges and hubs, rail tracks and associated infrastructure, train stations, ferry terminals and wharves, Park and Ride facilities, cycle paths and footpaths, and door-to-door transport services for those with limited access to public transport.


7.    Infrastructure and facilities need to provide good access, safety and personal security at all stages of the journey, particularly for people with impairments. Public transport elements also require clear and consistent branding with services and levels and information to meet customer needs for an integrated, easy-to-use customer focused system. As different agencies have ownership or control of various elements of the system, communication and cooperation between all parties is required to achieve this.

8.   The route 160 runs from Queensgate to Homedale as shown below;


9.    Current bus stop infrastructure hasn’t kept pace with a changing and improving bus fleet. While new buses are designed to be fully accessible for customers, they are only accessible where the bus can pull up parallel to the kerb, allowing customers step-free access to the bus.

10.  This is particularly critical for customers with wheelchairs or other mobility aids, along with prams and wheeled luggage, where having to step out onto the roadway and then up into the bus is a significant barrier to access.

11.  In order to ensure consistency across the wider network, alterations to existing stops are designed to comply with Waka Kotahi’s – Guidelines for Transport Infrastructure and Facilities.


12.  The Board’s options include:

a.   endorse the proposed changes to the Route 160 bus stops as they appear in this report;

b.   reject the proposed changes to the Route 160 bus stops as they appear in this report; and/or

c.   provide comment to the Traffic Subcommittee to assist in their decision regarding the proposed changes to the Route 160 bus stops.

13.  Council officers recommend options a. and c. as the proposed changes go toward achieving the goals of the Regional Public Transport Plan.

Climate Change Impact and Considerations

14.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

15.  The decision will not increase greenhouse gas emissions and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.     


16.  GWRC undertook consultation with all affected residents within proximity to the bus stops.

17.  Consultation occurred from July 2020 through to March 2021 given the extent of the bus stops affected.

Legal Considerations

18.  The proposed changes in restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017

Financial Considerations

19.  These changes can be and will be funded from Council’s 2021/22 transport budgets.






Appendix 1: Route 160 Bus Stop




Author: Charles Agate

Traffic Engineer - Network Operations





Approved By: John Gloag

Head of Transport







                                                                                      44                                               01 September 2021

Wainuiomata Community Board

03 August 2021




File: (21/1211)





Report no: WCB2021/4/184


Upper Fitzherbert Road Local Purpose Reserve (Road) Easement


Purpose of Report

1.    To grant easement for stage two of the development over lot 3 DP 78964, RT WN45C/493 Local Purpose Reserve (Road)


That the Board:

(1)   notes that additional consultation methods, including a letter drop and webpage were undertaken to satisfy its request made at its meeting held on 30 June 2021;

(2)   notes that the land was vested to Council in DP 78964 as Local Purpose Reserve (Road);

(3)   notes that all costs for the development of the road and maintenance of such will lie with the applicant; and

(4)   agrees to grant the stage two easement for Upper Fitzherbert Road Local Purpose Reserve (Road) under s48 of the Reserves Act 1977.

For the reasons to grant easement over Lot 3 DP 78964 provides the applicant with the ability to subdivide the adjacent land and develop a road at no cost to Council.



2.    The Local Purpose Reserve (Road) was vested to Council on DP78964 attached as appendix 1 to the report in 1994. A map indicating the reserve in orange can be found in appendix 2 as attached to the report, the parcel is approximately 5,067m2.

a.    While the intention of a reserve classification is to use the land for roading, it remains subject to the Reserves Act 1977 and thus an easement needs the board’s approval.

3.    The 2013 Instrument of Delegation for Territorial Authorities gives Council rights to grant easement over reserves under s48 of the Reserves Act. Council has further delegated the granting of easements over local purpose reserves in Wainuiomata to the Wainuiomata Community Board.

4.    Public notice is a required element to granting an easement over any reserve that will result in material alterations. Public notice must be consistent with s119 and s120 of the Reserves Act.


5.    s48(1)(f) of the Reserves Act states that “[Council] may grant rights of way and other easements over any part of the reserve for providing or facilitating access or the supply of water to or the drainage of any other land not forming part of the reserve or for any other purpose connected with any such land.”

6.    The classification of the reserve as “Local Purpose Reserve (Road)” in appendix 1 as attached to the report indicates that the land was set aside to be later developed for road purposes.

7.    Council officers believed that permitting an easement over the reserve, allowing it to be developed as road for vehicle access purposes, is consistent with the classification of the reserve and s48 of the Reserves Act.

8.    The easement will be staged in two parts:

a.   Stage one will require a temporary easement over the reserve as outlined in black in appendix 3 as attached to the report. This easement will not result in any material change and therefore public notice is not required. The easement is required for the applicant to begin works on their property.

b.   Stage two will require an easement over the extent of the reserve- at this stage a road will be developed and there will be material change to the reserve- the stage one easement will be surrendered. Public notice is required for this stage to proceed.

9.    The road will be developed by the applicant and the applicant will be responsible for the maintenance of the road.


10.  To grant the easement over Lot 3 DP 78964, RT WN45C/493 Local Purpose Reserve (road).

Climate Change Impact and Considerations

11.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.


12.  Consultation was undertaken between 6 July to 6 August 2021 and one response was received which can be viewed in appendix 4 as attached to the report.

a.   The response is mainly concerned about the berm in front of their property and does not object to the easement. Resource consents has been notified and has stated that the developer at 161 is not permitted to damage the public berm and are required to reinstate the berm if any damage does occur. The widening and sealing of Upper Fitzherbert Road would have been considered in the resource consenting stage.

Legal Considerations

13.  A legal easement instrument will be created following the board’s approval.

Financial Considerations

14.  All costs in respect to the creation of the easement and construction/ maintenance of the road will be borne by the applicant.






Appendix 1: DP78964



Appendix 2: 161 Upper Fitzherbert Local Purpose Reserve (Road) Map)



Appendix 3: Stage 1 Easement



Appendix 4: Written Submission




Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner



Reviewed By: Marcus Sherwood

Head of Parks and Recreation



Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities


Attachment 1

Appendix 1: DP78964


Attachment 2

Appendix 2: 161 Upper Fitzherbert Local Purpose Reserve (Road) Map)


Attachment 3

Appendix 3: Stage 1 Easement





                                                                                      52                                               01 September 2021

Wainuiomata Community Board

02 August 2021




File: (21/1205)





Report no: WCB2021/4/111


Democracy Advisor's Report





1.    The primary purpose of the report is to update the Board on items of interest.



That the Board report receives and notes the report.



Consultation and community engagement


2.    Draft Management Plan for William’s Park

Council is currently consulting on its draft Management Plan for Williams Park, Days Bay that has been developed based on feedback received earlier this year. The feedback will be used to inform the final draft of the plan. To have your say go to


3.    Online feedback wanted

Council is looking for residents to join an online panel to get public feedback on a range of issues and policies affecting Lower Hutt:


4.    District Plan Review

Council is still keen to receive your ideas, concerns and suggestions on the District Plan as it is reviewed. Go to: to have your say.



The Beltway Cycleway has opened


5.    Stage 1 of the Beltway Cycleway has opened. It extends 6.5km from the River Trail in Taita to Waterloo Railway Station. This provides a safe cycling and micro-mobility connection across a major transport route in Lower Hutt. The next stage of the cycleway will stretch to Seaview where it will connect to the Wainuiomata Hill and Eastern Bays shared paths.


Assistance with local projects and initiatives


6.    Council has dedicated experts who can provide advice on ideas and initiatives for community projects and events. See for more information.


Flood hazard mapping


7.    Wellington Water Ltd is modelling the likely impacts of extreme rainfall on the urban areas of Lower Hutt. The resulting stormwater flood hazard maps will show where waterways are most likely to breach their banks, where water moves across land during flooding and areas of ponding. The maps will provide information for forward planning of stormwater and other infrastructure and will be an important resource for civil defence planning. The work is expected to be complete by the end of 2021. See for more information.


Rubbish and recycling update

8.    Council is now seven weeks into the new residential kerbside service. There are still a few teething problems but the number of calls and emails are settling. There has already been a marked reduction in waste to landfill with green waste now going to Composting NZ and glass going to VISY. About seven tonnes of carbon have been saved in July with five electric trucks on the road and more electric trucks to be added in the weeks ahead. Officers encourage residents to use Council’s online form here to log requests.

2021/22 Administration and Training Budget

9.    The Board is allocated $8,000.00 per annum, comprising of:


Miscellaneous Administration               $5,000.00

Training                                                   $3,000.00



10. The Board’s expenditure as at 25 August 2021 is attached as Appendix 1 to the report.







Appendix 1: 2021/22 WCB Financial Budget




Author: Toi Lealofi

Democracy Advisor



Reviewed By: Kate Glanville

Senior Democracy Advisor




Approved By: Kathryn Stannard

Head of Democratic Services


Attachment 1

Appendix 1: 2021/22 WCB Financial Budget


                                                                                      57                                                                                           01 September 2021

Wainuiomata Community Board

02 August 2021




File: (21/1206)





Report no: WCB2021/4/112


Chair's Report







That the Chair’s report be received and noted.







Appendix 1: Chair's Report - September 2021







MEMORANDUM                                                  63                                                                         01 September 2021

Our Reference          21/1238

TO:                      Chair and Members

Wainuiomata Community Board

FROM:                Toi Lealofi

DATE:                04 August 2021

SUBJECT:           2021 Young Elected members Hui



That the Board:

(1)   notes the Young Elected Members Hui (the Hui) will be held in Northland from 27-30 October 2021;

(2)   notes the registration details for the Hui will not be finalised in time for this meeting to approve precise costs for Board members’ attendance;

(3)   notes the estimated cost of attending the Hui of approximately $1,300 per member;

(4)   notes the Training Policy for Community Boards adopted by Council at its meeting held on 26 March 2019, attached as Appendix 1 to the memorandum;

(5)   considers approving the attendance of a member to the 2021 Hui; and

(6)   notes that any member attending a training course, conference, seminar or similar event will be required to provide a written report and evaluation to the Board.



1.    The annual Young Elected Members Hui (the Hui) was first introduced in 2017. It brings together young elected members from around New Zealand to support each other to drive positive change in their communities. Over 100 young elected members under the age of 40 from across the country are expected to attend to exchange ideas and build relationships.

2.    In 2020 three Hutt City Council young elected members attended the Hui held in Lower Hutt: Ms K Yung and Mr A Voutratzis from the Petone Community Board and Mr G Tupou from the Wainuiomata Community Board.

3.    The 2021 Hui is scheduled to be held 27-30 October near Kerikeri, Northland.  The kaupapa of the Hui is Anga Whakamua: Setting our collective course. The programme is not yet available but will include a two day Hui at the Mātihetihe Marae at Mitimiti and two days in the Bay of Islands. The Hui is hosted by Local Government New Zealand and the Far North District Council.

4.    Officers estimate that costs to attend the Hui in Northland will be approximately $1,300.  This figure includes registration, flights, accommodation and incidentals.

5.    A copy of the 2019 Training Policy for Community Boards is attached as Appendix 1 to the memorandum.

6.    The Board has $3,000 in its Training Budget for the 2021/22 financial year.







Training Policy for Community Boards 2019




Author: Toi Lealofi

Democracy Advisor




Approved By: Kate Glanville

Senior Democracy Advisor







training policy for community boards

1.         Purpose

The purpose of ensuring that Community Board members have access to training is to enhance the effectiveness and efficiency of Boards in representing the interests of their specific community and supporting Council in its governance role by facilitating local input into Council’s decision-making processes.

The Training Policy (the policy) for Community Boards should be read in conjunction with the Code of Conduct for Elected Members. 

2.         PRINCIPLES

The following principles underpin Hutt City Council’s approach to the training and development of Community Board members.


·           Training begins with the induction of Community Board members.  Newly elected members will come from a variety of backgrounds and have differing degrees of training needs when they take up their role.

·           Community Board members will have ongoing training and professional development needs which should be met to ensure they are able to fulfil their roles.

·           Because having inadequately trained Community Board members is potentially more costly than providing training, Hutt City Council will invest in training.

·           Any training undertaken must relate to the roles and responsibilities of each individual Community Board member.

·           Funding will be available for training which meet the criteria contained in this policy.  Funding will not be available for any training outside of those criteria.

3.         Financial support

Community Board members are eligible for financial support for training and development.  Such training and development may include on-demand webinars, development videos, formal training courses, attendance at seminars or attendance at relevant conferences in addition to training or information provided during induction.

A maximum cap of $3,000 per financial year for each Community Board will be applied.  The maximum amount Council will pay towards the training needs and work programme of any one Community Board member is $1,500 per financial year.

There will be an overall training budget of $9,000 available to meet the training needs and work programme requirements of Community Boards each financial year.

Financial support may include the cost of attending the training courses, seminars, forums or conferences and other events and the related costs of travel and accommodation, if the training is not held in Wellington.

LGNZ courses at the beginning of each triennium are provided to members at no cost to their budget - this is funded through the induction training budget for elected members.



Community Boards’ Conference

The Community Boards’ Conference is held every two years.  More than one Community Board member can attend if still within the overall training budget and any expenditure beyond budget be personally funded.  Approval requires a formal decision as part of their Community Board meeting.

4.         Procedure for applying for financial support

Consideration and Approval


          Any request for funding must first be made to the relevant Board for consideration and approval.  When making the decision to either approve or decline the request for professional development Boards must have regard to:


·           The purpose and principles of the Training Policy

·           the skills make up of Board members

·           the skills required; and

·           the amount of assistance requested with reference to the amount of training budget available.


The Board may approve any request for funding up to $750.  They must advise the Head of Democratic Services directly of any requests and approvals.  They must also make a formal decision as part of their Community Board meeting.  The request must be placed on the relevant Board agenda for discussion.


Requests to attend formal training courses, seminars, forums or conferences and other events with a value over $750 (other than the Community Boards’ Conference) are to be made by the Chair or Deputy Chair of the Board in writing to the head of Democratic Services for a decision with a recommendation regarding whether or not the request should be approved based on the training criteria.


Any member attending a training course, conference, seminar or similar event will be required to provide a written report and evaluation to:


·           The relevant Board in a form agreed in advance and

·           The Head of Democratic Services.

5.         criteria and basis for approval

The criteria and basis for any approval for financial support to be given for training and development under this policy are as follows:


·       The training course is either specified in Schedule A of this policy OR relates directly to the specific Community Board member’s duties and responsibilities that are not covered in Schedule A; and

·       Related to knowledge and successes including acceptance of recognition and prizes where this is relevant to the Community Board activity.






6.      Procedure for applying for financial support for longer term training courses


All requests for financial support to attend longer-term training courses are to be made in writing to the Director Strategy & Engagement for a decision.  Additional guiding principles when making a decision in this situation are:


·      what is the overall duration of the course; and

·      the point of time in the triennium when the training is requested.


Financial support, if approved, is capped at 50% of total costs (and within the maximum stated above). 






Approval may be given by the relevant Board for attendance at any of the following courses:


·      This includes Hutt City Council’s normal induction process for Elected Members.

·      Chair and Deputy Chair training

LGNZ Courses – Local Government Equip

A series of two day workshops to bring new members up to speed and refresh longer serving members are held shortly after local government elections.  Designed for all members, whether from district, city and regional Councils or Community Boards, the programme draws on a broad range of sector expertise and up-to-date information.  Topics covered include:

·      understanding the local government system

·      role of members

·      introduction to the Local Government Act

·      decision-making

·      long-term planning

·      consultation

·      regulation and the Resource Management Act

·      funding

·      putting democracy into practice - ethics, conflicts of interest and freedom of information.

This training provides knowledge about legislation and council processes to ‘get started'. 

Members may also attend other LGNZ Professional Development Courses that:

·      are relevant to the role they are playing as a Board member eg Chair, Deputy Chair, events, community development

·      add to their level of experience and expertise as a Community Boards member and

·      grow the engagement/consultation skills of members

·      grow the technical/financial skill sets of members relevant to the role they play on the Board




MEMORANDUM                                                  65                                               01 September 2021

Our Reference          21/1278

TO:                      Chair and Members

Wainuiomata Community Board

FROM:                Tyler Kimbrell

DATE:                12 August 2021




That the Board notes and receives the memorandum.


Purpose of Memorandum

1.    To inform the board of the Electricity Corporation of New Zealand track acquisition being proposed to Council.


2.    The owners of 158 and 164 Upper Fitzherbert have offered to allow an easement over their land in favour of Council for the purpose of creating public right of way along the ECNZ and Wainui Centre tracks.

3.    In total there is approximately 2.4km of track situated within private land at the northern end of Upper Fitzherbert Road (attached as appendix 1 to this memorandum). This initial proposal resolves the track encroachment for two of these properties, the third (166 Upper Fitzherbert) will be resolved at a later date.

a.   This portion of track is a key connection for the ECNZ track connecting to Rata Street Loop in Naenae and Stokes Valley.

4.    It is being proposed to Council that the track be brought into the public domain via easements.

a.   Currently, the tracks cannot be promoted as public walking tracks because they are privately owned. Landowners have expressed concerns regarding people using the track and entering their properties.

5.    The funding from the project comes from reserve financial contributions- these funds are obtained when properties are subdivided and the funds are used to improve reserves and secure recreation or green space.

6.    This proposal will be considered by the Council’s Communities Committee on 15 September 2021 and at the subsequent Council meeting.








Appendix 1: ECNZ track situated within private property




Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner



Reviewed By: Marcus Sherwood

Head of Parks and Recreation




Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

Attachment 1

Appendix 1: ECNZ track situated within private property



[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.