1                                       21 September 2021

HUTT CITY COUNCIL

 

Komiti Hanganga|Infrastructure and Regulatory Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 21 September 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr D Hislop (Chair)

Mayor C Barry (via audio-visual link)

 

Cr A Mitchell (Deputy Chair)

Cr B Dyer (via audio-visual link)

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr K Brown for lateness [1]

 

IN ATTENDANCE:       Ms H Oram, Director Environment and Sustainability (via audio-visual link)

Mr D Kerite, Head of Regulatory Services (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)

Ms P Rotherham, Resource Consents Team Lead (part meeting)

Ms T Malki, Subdivision Engineer (part meeting)

Ms K Glanville, Senior Democracy Advisor (via audio-visual link)

Ms T Lealofi, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved: (Cr Hislop/Cr Mitchell)                                         Minute No. IARCC 21401

“That the apology for lateness received from Cr Brown be accepted.”

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

 

4.

Proposed New Private Street Names: Subdivision of 201D, 203E, 203B Miromiro Road and 7 Stratton Street, Normandale (21/1314)

Report No. IARCC2021/4/212 by the Subdivision Engineer

 

Speaking under public comment, Ms Julie de ruiter expressed support for the proposed new street names as recommended in the officer’s report.

The Subdivision Engineer elaborated on the report.

In response to a question from a member, Cr Mitchell advised the Naming Policy would be reported to the Policy, Finance and Strategy Committee in November 2021.

 

Resolved: (Cr Hislop/Cr Mitchell)                                         Minute No. IARCC 21402

“That the Committee:

(1)   approves the name Koukou Place for the proposed Private Way 1 shown on the plan attached as Appendix 1 to the report;

(2)   approves the name Huhu Rise for the proposed Private Way 2 shown on the plan attached as       Appendix 1 to the report; and

 (3)  approves the name Wētā Way for the proposed Private Way 3 shown on the plan attached as Appendix 1 to the report.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.


 

5.

Proposed Road Closure(s) - Hutt Valley Motorsport Club - Port Road Sprints 2021/22 (21/1419)

Report No. IARCC2021/4/213 by the Traffic Engineer - Network Operations

 

The Subdivision Engineer elaborated on the report. She advised there had been no feedback from the public consultation.

 

Resolved: (Cr Hislop/Cr Shaw)                                              Minute No. IARCC 21403

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on both Sunday 24 October 2021, and Sunday 23 January 2022, between the hours of 7:00am to 6:00pm to facilitate the running of the Hutt Valley Motor Sport Club Port Road Sprint events, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)        Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)        Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Monday 25 October 2021 and/or Monday 24 January 2022  between the hours of 7:00am to 6:00pm for the reserve days associated with the Hutt Valley Motor Sport Club, Port Road Sprint events (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)        Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report; and

(d)        Barnes Street, Seaview
                        (the section of road between its intersection of Port Road and Wareham                                                 Place), as shown in Appendix 1 attached to the report;


(4)  
agrees to temporarily rescind the existing parking restrictions during the running of the        Hutt Valley Motor Sport Club, Port Road Sprint events on both Sunday 24 October 2021,               and Sunday 23 January 2022, (including reserve days – if required), between the hours of                  7:00am to 6:00pm, and impose ‘No Stopping’ parking restrictions on the following                            sections of road;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection), as shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road), as shown in Appendix 1 attached to the report;

(c)        Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road), as shown in Appendix 1 attached to the report;

(d)        Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place), as shown in Appendix 1 attached to the report; and

(5)   notes that recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from the Council’s Traffic Engineering Manager that the amendment are not likely to cause unreasonable impact on traffic.”

For the following reasons:

1.    that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators and the general public; and

 

2.    that road closures of this type are required to be approved by the Infrastructure and Regulatory Committee in line with Schedule 10, Clause 12 of the Local Government Act 1974.

 

6.

Proposed Road Closure(s) - Cam County (Inc) Wellington - Port Road Drags 2021 (21/1409)

Report No. IARCC2021/4/214 by the Traffic Engineer - Network Operations

 

The Subdivision Engineer elaborated on the report.

 

Resolved: (Cr Hislop/Cr Mitchell)                                      Minute No. IARCC 21404

“That the Committee:

(1)   notes and receives the report;

(2)   agrees to temporarily close the following sections of road on Sunday 28 November 2021 between the hours of 7:00am to 6:00pm to facilitate the running of the 2021 Port Road Drags event, subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(3)   agrees to temporarily close the following sections of road (if required) on Sunday 5 December 2021 between the hours of 7:00am to 6:00pm for the reserve day associated with the 2021 Port Road Drags event (subject to the conditions listed in the Traffic Impact Report attached as Appendix 2 to the report;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road)
As shown in Appendix 1 attached to the report;

(4)   agrees to temporarily rescind the existing parking restrictions during the running of 2021 Port Road Drags event on Sunday 28 November 2021 and/or Sunday 5 December 2021 (as required), and impose ‘No Stopping’ parking restrictions on the following sections of road;

(a)        Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)
As shown in Appendix 1 attached to the report;

(b)        Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road)
As shown in Appendix 1 attached to the report; and

(5)   notes the recommendations in this report should not be amended without first carrying out further consultation with affected parties and verification from Council’s Traffic Engineering Manager that the amendment are not likely to cause unreasonable impact on traffic.”

For the following reasons:

1.    That the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants, spectators and the general public; and

2.    That road closures of this type are required to be approved by the Infrastructure and Regulatory Committee in line with Schedule 10, Clause 12 of the Local Government Act 1974.

 7.      Information Items

a)

Three Waters Update (21/1413)

Report No. IARCC2021/4/215 by the Strategic Advisor

 

The Strategic Advisor elaborated on the report. He highlighted the recent Covid-19 lockdown had impacted the CAPEX programme due to Council’s projects being placed on hold. He noted the main project for the financial year was the Barber Grove to Seaview duplicate Trunk Main. He said this programme would commence in December 2021 and run through to January 2022. He noted a trial had been completed regarding traffic management on Randwick Road with a successful outcome.  He said further discussions between Council and Wellington Water Limited were planned to finalise the details on the traffic management plan. He stated the resource consent application required sign off from Taranaki Whanui.

In response to a question from a member, the Strategic Advisor said the Seaview Waste Water and Petone Collector Sewer projects would be reported to Council for review and consideration of the timeframes to complete each project. He said the planning aspect of the Petone Collector Sewer project was funded but not the physical works. He noted this would be reported to Council as part of the Annual Plan 2022 process.

In response to a question from a member regarding awaiting test results from the Knowing Your Pipes project by Wellington Water Limited, the Strategic Advisor advised communication via personalised letters would likely be distributed to affected residents in late October and November 2021.

 

Resolved: (Cr Hislop/Cr Shaw)                                   Minute No. IARCC 21405

“That the Committee receives the report and notes its contents.”

 

b)

Regulatory Matters Report (21/1385)

Report No. IARCC2021/4/216 by the Head of Regulatory Services

 

The Head of Regulatory Services elaborated on the report.

In response to a question from a member, the Head of Regulatory Services advised the number of building consent applications had decreased due to the recent Covid-19 lockdown period. He said officers were able to receive the applications online.

In response to a question from a member regarding the increase of illegal dumping,  the Head of Regulatory Services advised a response would be reported to the meeting in November 2021.

 

Resolved: (Cr Hislop/Cr Dyer)                                    Minute No. IARCC 21406

“That the Committee receives and notes the information.”

 

c)

Infrastructure and Regulatory Work Programme (21/1379)

Report No. IARCC2021/4/120 by the Democracy Advisor

 

Resolved: (Cr Hislop/Cr Mitchell)                               Minute No. IARCC 21407

“That the work programme be received and noted.”

 

8.       QUESTIONS   

          The Chair read out a question from Deputy Mayor Lewis asking that the Pavement Work programme be included in the Infrastructure and Regulatory Committee’s work programme. Members agreed to the request.

 

 

 

There being no further business the Chair declared the meeting closed at 2.41pm.

 

 

 

 

 

D Hislop

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 5th day of October 2021



[1] Cr Brown did not attend the meeting.