1                     15 September 2021



Komiti Hapori | Communities Committee


Minutes of a meeting held via Zoom

 on Wednesday 15 September 2021 commencing at 2.00pm





Deputy Mayor T Lewis (Chair)

Mayor C Barry

(Via Audio Visual Link)

Cr J Briggs

Cr K Brown (from 2.13pm)


Cr B Dyer

Cr S Edwards


Cr C Milne

Cr A Mitchell


Cr S Rasheed

Cr N Shaw (Deputy Chair)


Cr L Sutton



APOLOGIES:                   An apology was received from Cr Hislop and an apology for lateness was received from Cr Brown.


IN ATTENDANCE:         Ms A Blackshaw, Director Neighbourhoods and Communities

Mr J Pritchard, Principal Policy Advisor (part meeting)

Ms O Miller, Policy Advisor (part meeting)

Mr A Quinn,  Project Manager (Naenae) (part meeting)

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

Ms J Lawson, Asset Manager Reserves (part meeting)

Mr M Ackroyd, Service Desk Analyst (part meeting)

Ms T Lealofi, Democracy Advisor

Mrs A Doornebosch, Democracy Advisor






Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.


2.       APOLOGIES 

Resolved: (Cr Lewis/Cr Briggs)                                           Minute No. CCCCC 21401

“That the apology received from Cr Hislop and the apology for lateness from Cr Brown be accepted and leave of absence be granted."



Comments are recorded under the item to which they relate.


          Cr Dyer declared a conflict of interest relating to item 5, Electricity Corporation of New Zealand Limited (ECNZ) Track Easement and took no part in discussion or voting on the matter.

Cr Brown joined the meeting at 2.13pm.


Recommendation  to Council| Te Kaunihera o Te Awa Kairangi   – 5 october 2021

Electricity Corporation of New Zealand Ltd (ECNZ) Track Easement (21/1280)


Cr Dyer declared a conflict of interest relating to item 5, Electricity Corporation of New Zealand Limited (ECNZ) Track Easement and took no part in discussion or voting on the matter.

The Chair gave leave for Cr Mitchell to read an email on behalf of a member of the public attached as page 10 to the minutes.

The Parks, Reserves and Recreation Planner elaborated on the report.

In response to questions from members, the Parks, Reserves and Recreation Planner said the current proposal was the least expensive option to obtain right of way access across the Electricity Corporation of New Zealand Limited track.   He advised that if Council was to purchase the land instead, survey costs for this process would be more expensive than the proposed subdivison and easement application. He said officers would be open to the creation of a Friends of the Eastern Hills Community Group, and working with the community to achieve its goals.  


Recommended: (Deputy Mayor Lewis/Cr Shaw)            Minute No. CCCCC 21402


“That the Committee recommends that Council:

(1)     notes that the owners of 158 and 164 Upper Fitzherbert Road have proposed that Council pay for their subdivision and easement application costs and in return, Council acquires rights over an approximately 2.2km length of track;

(2)     notes that the proposal is currently unbudgeted in the Long Term Plan;

(3)     notes that the proposal is consistent with the intended use of Reserves Financial Contributions;

(4)     notes that the funding for the easement and associated costs estimated at $170k will come out of Reserve Financial Contributions; and

(5)     agrees to proceed with the proposal to obtain rights via easement over a 2.2km length of Electricity Corporation of New Zealand Limited and Wainui Centre track.”

For the reason to progress with resolving a portion of the track encroachments identified in Appendix 1 attached to the report.



270 Coast Road Easement (21/1188)

Report No. CCCCC2021/4/209 by the Parks, Reserves and Recreation Planner


The Parks, Reserves and Recreation Planner elaborated on the report.


Resolved:  (Deputy Mayor Lewis/Cr Edwards)                    Minute No. CCCCC 21403


“That the Committee:

(1)            notes that additional consultation steps were taken to inform surrounding             neighbours as requested by the Communities Committee at its meeting held on

28 April 2021;

(2)        notes that there were no submissions objecting to or in support of the easement; and

(3)        approves the creation of a legal instrument providing right of way over Section 114             Wainuiomata District on SO 34069 in favour of the owner at 270 Coast Road, as             indicated in Appendix 1 attached to the report, in accordance with section 48 of the             Reserves Act 1977.”

For the reason to preserve public access from Wood Street Reserve to Leonard Wood Park.



Homelessness Update 2020-2021 (21/1318)

Report No. CCCCC2021/4/210 by the Policy Advisor


The Principal Advisor, Policy elaborated on the report.

In response to questions from members, the Principal Policy Advisor noted Medical Centres and other communities facilities could be linked into the Outreach Programme that officers were providing in the community.  He said community law funding requirements could be included in reports for consideration by the Committee.   He advised the Covid pandemic had exacerbated needs within the community, but actions funded within the Homelessness Action Plan (the plan) were still being met.  He noted officers were talking with agencies to establish whether enough support was still being provided now and into the future.   He highlighted officers were also working with agency partners outside of the three actions within the plan to improve homelessness.  He said this would inform future work for Council in 2024 when the Plan was due for review.  He advised Safe City Ambassadors assisted homeless people in the community by providing links to services for transitional and emergency housing.   He said officers could follow up with Kāinga Ora to see if its reporting results to central government were available.  He noted this would inform further proposals for Council funding. 


Resolved:  (Deputy Mayor Lewis/Cr Shaw)                  Minute No. CCCCC 21404


“That the Committee:

(1)     receives and notes the report; and

(2)     notes the report is the second annual update on Council’s actions in response to homelessness as part of the Lower Hutt Homelessness Plan.”

For the reason that Council agreed to the strategic direction on homelessness in Te Awa Kairangi ki Tai Lower Hutt and its role in the immediate response.



Director's Report: Neighbourhoods and Communities Group (21/1286)

Report No. CCCCC2021/4/18 by the Acting Head of Libraries


The Director, Neighbourhoods and Communities elaborated on the report.  She acknowledged the Acting Head of Libraries’ contribution to Council during his tenure within Libraries.  She highlighted Council was pleased to have retained him in a role within the new structure.

In response to questions from members, the Director Neighbourhoods and Communities noted that parts of the community were in greater need at the beginning of Covid Level 4 restrictions in 2021 than in 2020.  She said there had been an increase in demand for food support and this was expected to continue for some time.  She advised this was partly due to easier access to support agencies, and ease of access to Council funding rather than waiting on central government funding.  She highlighted it was often difficult to provide support to some members of the community as they did not always wish to supply their personal details.

Members thanked officers and support agencies for their continued assistance and support to the local community.


Resolved:  (Deputy Mayor Lewis/Cr Dyer)                           Minute No. CCCCC 21405


“That the report be received and noted.”


9.       Information Items


Naenae Projects Update (21/1196)

Memorandum dated 2 August 2021 by the Project Manager (Naenae)


The Project Manager (Naenae) elaborated on the report.

In response to a question from a member, the Project Manager (Naenae) advised final sign off for the purchase of the old Naenae Post Office building was expected on 17 September 2021.


Resolved:   (Deputy Mayor Lewis/Cr Mitchell)           Minute No. CCCCC 21406


“That the Committee receives and notes the information.”



Tracks and Trails Update (21/1359)

Report No. CCCCC2021/4/118 by the Reserves Asset Manager


The Reserves Assets Manager elaborated on the report.

In response to questions from members, the Reserves Assets Manager said the decision to close the track from Pomare Station to Stokes Valley was based on the quality of the track and the high maintenance costs.  She advised officers could consider alternative routes for the track to reopen in the future.  She said the quality of existing tracks was poor, so the current focus was on upgrading these.  She agreed the Eastern Hills was an untapped opportunity and said officers would be happy to support a Friends Community Group to pursue the development of possible tracks in this area in the long term.  She noted if external funding could be sourced this would assist in this development.  She advised the current annual funding for tracks and trails was approximately $30,000.  She noted the Track Renewal Programme was currently being funded from the Parks and Gardens Programme Funding for general renewals and this was $2M per annum.  She advised that when the renewal of the Reserves Maintenance contract was undertaken in 2022, tracks and trails would have its own maintenance contract.  She said long term planning for tracks and trails would require a renewal of the Making Tracks Plan, which would include climate change considerations.  She said phase one of the Manor Park Shared Pathway Project was due for completion by December 2021.  She noted dates for phase two were unknown and were dependent on Wellington Water Limited’s Pipeline Project at the northern end of the pathway.  She said phase one would enable the pathway to be fully passable.


Resolved:   (Deputy Mayor Lewis/Cr Edwards)          Minute No. CCCCC 21407


 “That the Committee:


(1)      notes and receives the report; and


(2)   asks officers to provide a list of key strategies and plans informing the Parks and Reserves area and timeline for review, so that the priorities within the Making Tracks Plan can be considered.”



Neighbourhoods and Communities Approach Update (21/1386)

Memorandum dated 27 August 2021 by the Director Neighbourhoods and Communities


The Director, Neighbourhoods and Communities elaborated on the memorandum.

In response to questions from members, the Director Neighbourhoods and Communities advised Council was not committed to asset based community development.  She noted the new approach was focussed on community led development, with initiatives that would be conducted with and by the community.  She highlighted workshops would be conducted with officers in the near future to plan new ways of engaging with the community.


Resolved:   (Deputy Mayor Lewis/Cr Brown)              Minute No. CCCCC 21408


“That the Committee receives and notes the information contained in the memorandum.”




Communities Committee Work Programme (21/1197)

Report No. CCCCC2021/4/119 by the Democracy Advisor


Resolved:   (Deputy Mayor Lewis/Cr Dyer)                Minute No. CCCCC 21409


“That the work programme be noted and received.”


10.     QUESTIONS   

There were no questions.




Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!







There being no further business the Chair declared the meeting closed at 3.17pm.






T Lewis








CONFIRMED as a true and correct record

Dated this 5th day of  October 2021






































From: Jamie Stewart
Date: 15 September 2021 at 1:31:54 AM NZST
To: Andy Mitchell <Andy.Mitchell@huttcity.govt.nz>
Subject: [EXTERNAL] Jamie Stewart - written submission to HCC communities committee meeting Sept 2021

Dear Councillors


You may recall I spoke to you during the long-term plan process regarding the opportunity for developing shared-use paths between Taita and Stokes Valley, and then connecting to the Naenae skyline to traverse to the Te Whiti Riser, Waiu MTB park and in the future Point Howard and the Eastern Bays shared path!


This project is still very much in my mind and I am waiting on further engagement from Council staff. 


It remains my belief that what is needed is a clear strategic goal of contiguous shared use public track , and where possible public land ownership,  from Taita to the Wainui hill overbridge - a goal we can collectively gather round and achieve. To this end I have ran past several councillors the idea of encouraging the formation of a Friends of the Eastern Hills community group (or such like) to pursue this goal in collaboration with the Council, I welcome feedback on this thought.


I have been following in Council minutes the progress towards establishing easements on the ECNZ and Wainui Centre tracks. While this is a great initiative. I would like to see the Council consider purchasing the narrow piece of land on the ECNZ track to the north/ridge line side of the road, this includes the area surrounding the summit of Fitzherbert. Such a purchase would ensure the protection of the natural vegetation and associated landscape values of the ridgeline, but more importantly would future proof the opportunity for future recreational development in this area, which would otherwise be confined to the easement.


The summit of Fitzherbert towers over Naenae and deserves more prominence as the maunga of a large and growing area. I foresee a future where there is a viewing area on the summit and a network of tracks give several options for an increasingly active community to traverse the peak. The future shared use track will likely stay close to the ridgeline, winding to and fro to ensure easy gradient and views to both sides. Public ownership of this area as opposed to an easement would show foresight in enabling these opportunities.


Kind regards


Jamie Stewart