Komiti Hapori │ Communities Committee



8 September 2021




Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,







Wednesday 15 September 2021 commencing at 2.00pm






Deputy Mayor T Lewis (Chair)

Mayor C Barry

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw (Deputy Chair)

Cr L Sutton






For the dates and times of Council Meetings please visit


Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY



Membership:	13
Meeting Cycle:	Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council


This Committee assists Council to ensure healthy, vibrant and resilient communities through development and management of relevant plans, strategies and functions.

The Committee is aligned with the Neighbourhoods & Communities Directorate.

Its areas of focus are:

§   Urban design and spatial planning

§   Major Neighbourhoods & Communities projects (e.g. Naenae Pool)

§   Arts and culture

§   Parks and reserves

§   Sport and recreation

§   Community funding

§   Community development

§   Community facilities and services

§   Community safety

§   Emergency management



To develop, implement, monitor and review strategies, policies, plans and functions associated with community, social and cultural activities. This includes making the city a desirable, safe and attractive place, providing facilities and recreational opportunities that support quality living and healthy lifestyles, and supporting the cultural wellbeing of residents.



§   All powers necessary to perform the Committee’s responsibilities including the activities outlined below.

§   Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.

§   Implement, monitor and review strategies and policies.

§   Oversee the implementation of major projects provided for in the LTP or Annual Plan.

§   Oversee budgetary decisions provided for in the LTP or Annual Plan.

§  Oversee the development and implementation of plans and functions associated with community, social and cultural activities.

§  Maintain an overview of work programmes carried out by the Council’s Neighbourhoods & Communities Directorate.

§  Advocate in conjunction with relevant community organisations on matters related to the health and social/cultural wellbeing of communities.

§  Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.

§  Approve and oversee monitoring around Community Funding Strategy grants.

§  Matters arising from the activities of Community Houses, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

§  Conduct any consultation processes required on issues before the Committee.

§  Approval and forwarding of submissions.

§  Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

§  The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.

§  If a policy or project relates primarily to the responsibilities of the Communities Committee, but aspects require additional decisions by the Infrastructure & Regulatory Committee and/or Climate Change & Sustainability Committee, then the Communities Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.

Additional Parks and Reserves Delegations:

§  Adopt, and agree amendments to, open space or reserve management plans.

§  Make any decisions under open space or reserve management plans that are not otherwise delegated.

§  Grant leases, licences, rights of way and easements in terms of Council policy for Council owned properties that are either open space under the District Plan or reserve under the Reserves Act 1977. This delegation, except the granting of leases and licences to Council owned community houses/centres in the Harbour and Wainuiomata Wards, is sub-delegated to the community boards in those areas.

§  Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas, except where the sites have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

§  Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.



Komiti Hapori | Communities Committee


Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on Wednesday 15 September 2021 commencing at 2.00pm.




Public Business



Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.


2.       APOLOGIES 


Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.       


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have      

5.       Recommendation to TE KAUNIHERA O TE AWA KAIRANGI Council – 5 OCTOBER 2021

Electricity Corporation of New Zealand Ltd (ECNZ) Track Easement (21/1280)

Report No. CCCCC2021/4/208 by the Parks, Reserves and Recreation Planner      7

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”




6.       270 Coast Road Easement (21/1188)

Report No. CCCCC2021/4/209 by the Parks, Reserves and Recreation Planner                                                                       15

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”


7.       Homelessness Update 2020-2021 (21/1318)

Report No. CCCCC2021/4/210 by the Policy Advisor              34

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”


8.       Director's Report: Neighbourhoods and Communities Group (21/1286)

Report No. CCCCC2021/4/18 by the Acting Head of Libraries 41

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”


9.       Information Items

a)      Naenae Projects Update (21/1196)

Memorandum dated 2 August 2021 by the Project Manager (Naenae)                                                              54

Chair’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”


b)      Tracks and Trails Update (21/1359)

Report No. CCCCC2021/4/118 by the Reserves Asset Manager                                                                              60

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”




c)       Neighbourhoods and Communities Approach Update (21/1386)

Report to be separately circulated.                                       


d)      Communities Committee Work Programme (21/1197)

Report No. CCCCC2021/4/119 by the Democracy Advisor                                                                                             68

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”



With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.


Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!







Annie Doornebosch

Democracy Advisor





                                                                             12                                  15 September 2021

Communities Committee

12 August 2021




File: (21/1280)





Report no: CCCCC2021/4/208


Electricity Corporation of New Zealand Ltd (ECNZ) Track Easement


Purpose of Report

1.    To obtain easement for approximately 2.2 km of track within the parcel boundaries of privately-owned land situated at 158 and 164 Upper Fitzherbert Road.


That the Committee recommends that Council:

(1)     notes that the owners of 158 and 164 Upper Fitzherbert Road have proposed that Council pay for their subdivision and easement application costs and in return, Council acquires rights over an approximately 2.2km length of track;

(2)     notes that the proposal is currently unbudgeted in the Long Term Plan;

(3)     notes that the proposal is consistent with the intended use of Reserves Financial Contributions;

(4)     notes that the funding for the easement and associated costs estimated at $170k will come out of Reserve Financial Contributions; and

(5)     agrees to proceed with the proposal to obtain rights via easement over a 2.2km length of Electricity Corporation of New Zealand Limited (ECNZ) and Wainui Centre track.

For the reason to progress with resolving a portion of the track encroachments identified in Appendix 1 attached to the report.



2.    The owners of 158 and 164 Upper Fitzherbert Road have offered to allow an easement over their land in favour of Council for the purpose of creating public right of way along the ECNZ and Wainui Centre tracks.

3.    The extent of the track and the properties in question are attached as Appendix 1 to the report.

4.    A report presented to the Policy and Regulatory Committee on 30 April 2018 sought approval to purchase approximately 4 ha of land for $71,000 + GST containing a portion of the ECNZ track at 164 Upper Fitzherbert.

5.    Obtaining the 4ha of land is not necessary to maintain the track and would be considerably more expensive. Property values have increased more than 40% since the previous report which would likely increase the land value in the 2018 proposal to $100k.


6.    The 2018 proposal only included approximately 480m of track which would have valued the track at $148/m. This is assuming the 4ha has little to no value, (for a breakdown of the current proposal see section “financial considerations”).

7.    The current proposal brings in approximately 2.2km of track, 1.7km more than the 2018 proposal.

8.    Council’s resolution asked officers to come up with an alternative agreement to obtaining rights over the ECNZ track rather than purchasing the area that encompasses the track.

9.    The report also noted the need to acquire additional land along the ECNZ track to bring them into the public domain.

10.   At its meeting on 14 July 2021 the Communities Committee moved to defer the report until the following meeting on 15 September 2021 to allow officers time to meet with other affected property owners along the ECNZ and Wainui Centre Track.

11.   Relevant property owners have been consulted and their concerns have been addressed by agreeing to implement signage on the Wainui Centre track noting the lack of through access to Hair Street and tracks leading to private property. In spite of this, some property owners may still be dissatisfied with other issues relating to their own properties and we are continuing to work with them to address these. Officers are comfortable that the decision in this paper does not disadvantage other land owners and this decision can progress while we continue to work with others. 


12.   The ECNZ track is managed by Council and Transpower. Originally, the primary purpose of the track was to provide access to electricity pylons.

13.   The track is currently used by a variety of user groups including hikers, mountain bikers, and horse riders.



14. Popular tracks that the ECNZ and Wainui Centre tracks connect to include:

1.   Wilke Crescent Firebreak

2.   Kingsley Route

3.   Rata Street Loop

4.   Te Whiti Firebreak

5.   Stokes Valley Ridge

6.   Freewheel

7.   Kamahi Street Track

8.   Towai Traverse

9.   Tawhai Route

10. Konini Firebreak


15.   An easement in gross will be created to provide rights of way in favour of Council for an indefinite period of time to allow public access on the track.

16.   The easement would provide Council the ability to maintain the track.

17.   In exchange for the easement the owners have requested that Council pay for the surveying and legal costs to create the easement and simultaneously subdivide their property.

18.   164 Upper Fitzherbert is likely to be subdivided into 2 lots.  158 Upper Fitzherbert is likely to be subdivided into 3 lots. These will likely be mostly compliant with the District Plan.

19.   This exchange would bring approximately 2.2km of track into the public domain.

20.   Currently, the tracks cannot be promoted as public walking tracks because they are privately owned. Landowners have expressed concerns regarding people using the track and entering their properties.

21.   Council’s ability to bring any track encroachment into the public domain is reliant on the willingness of the landowner.

22.   Private properties in which approximately 11km of track encroaches, which can be seen in appendix 2 attached to the report, includes:

a.    166 Upper Fitzherbert- the land owner has been consulted and is in negotiations with officers to discuss the best option for resolving the track encroachment. A report specific to this property will likely come to the Communities Committee on 17 November 2021;

b.    116 Trelawney (resolved) - Council has right of way over this property;

c.    1/140B (resolved) has a conservation covenant that allows public access at the consent of the landowner;

d.    17N Rakau Grove, the landowner currently tolerates informal pedestrian use, Parks and Reserves has an ongoing relationship with the landowner. It is unlikely that they would agree to a formalisation of the use;

e.    22B Woodvale Grove has no formal mechanism for public use. A few years ago officers approached the landowners as they were selling the property and made an offer to resolve the track encroachment, that offer was rejected;

f.     255 Rata Street (resolved) Council has a licence to use the track on Wesley Wellington Mission Incorporated’s land; and

g.    353 Moores Valley Road (resolved) this section of the track is mostly situated within Council owned land. Council has a give and take boundary agreement with the owners that allowed them to construct a fence within Council property, and their property, to separate the track from their land. Council officers have also agreed to implement signage noting the lack of through access to Hair Street to address the property owner’s safety concerns.

Other plans and strategies

23.   The Reserve Strategic Direction identifies agreements with landowners as a viable way to acquire walkways.

24.   Walk and Cycle the Hutt 2014-2019: Objective 5.1 includes the developing the network of mountain biking and recreational walking tracks.

25.   Wainuiomata Review of Reserves identifies the need for access to the Eastern Hills for walkers and mountain bikers from the northern end of Upper Fitzherbert Road.

Risk Assessment

26.   There is a risk that the subdivision application will be rejected during the resource consenting stage.

27.   The subdivision aims to be as compliant as possible to the rules of the District Plan and the Resource Management Act (RMA) to ensure that the application has the highest chance of being successful.

28.   Cuttriss Consultants Ltd has significant experience in lodging subdivision applications and managing risks associated with resource consenting.

29.   It could be perceived as though Council is using ratepayer’s money to subsidise private individuals’ expenses.

30.   Fees associated with the subdivision and easement will be taken from the reserve contribution fund.

31.   Reserve contributions are not a part of rates; financial contributions for reserves are required where individual developments increase demand for open space and recreation facilities.


32.   Direct officers to proceed with the subdivision and creation of the easement instrument, bringing 2km of track into the public domain.

33.   Decline the proposal and provide officers with recommendations for gaining rights over the track.

34.   Decline the proposal and recommend that gaining rights over the track not be pursued.

Climate Change Impact and Considerations

35.   The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.


36.   There has been no formal consultation for acquiring the easement.

Legal Considerations

37.   An easement instrument will be created to obtain rights of way in favour of Hutt City Council.

Financial Considerations

38.   A track builder was consulted, and it was noted that constructing a typical walking track costs approximately $100/m. The minimum length of track to replace the ECNZ track and Wainui Centre track would be 2km and at a minimum would cost $200,000.

39.   A newly constructed track would also require either acquisition of privately owned land or an easement in a similar manner as to what is proposed, which would add extra costs.

40.   This quote does not consider design, consultation, or consenting.

41.   Cuttriss Consultants Ltd has provided a fees estimate to deliver the works associated with the project including initial investigation and subdivision implementation.

42.   Total fees are estimated to be $150,900.  This includes a reserves financial contribution fee of $17,000 which will be waived in this instance.  This does not include legal, geotechnical engineers and ground testing for septic tanks fees.

43.   This expense will be funded from reserve financial contributions which are obtained as part of the subdivision consenting process.

44.   Reserve contributions are a part of financial contributions as outlined in Council’s Long Term Plan 2021-2031 and in Chapter 12 of the District Plan.

45.   Section 111 of the Resource Management Act states that financial contributions shall be dealt with in reasonable accordance with the purposes for which the money was received.

46.   Using reserve contributions to acquire access to tracks for recreation purposes is consistent with the purpose for which the money was collected.

47.   In the 2020/21 financial year $1.5 million was budgeted for reserve financial contribution revenue and actual revenue received was approximately $3.1 million.

48.   If total fees come to the estimated $150,900, Council is valuing a metre of existing track at $66.21 ($150,900 / total track length (2,279m) = $66.21).  $66.21/m is notably lower than the $100/m +unknown expenses for creating a new track or $148/m from the 2018 proposal.






Appendix 1: 158 & 164 Upper Fitzherbert Track length and location



Appendix 2: ECNZ/ Wainui Centre Track Encroachments








Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner







Reviewed By: Marcus Sherwood

Head of Parks and Recreation




Reviewed By: Jenny Livschitz

Group Chief Financial Officer




Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities


Attachment 1

Appendix 1: 158 & 164 Upper Fitzherbert Track length and location


Attachment 2

Appendix 2: ECNZ/ Wainui Centre Track Encroachments



                                                                             18                                  15 September 2021

Communities Committee

02 August 2021




File: (21/1188)





Report no: CCCCC2021/4/209


270 Coast Road Easement


Purpose of Report

1.    To confirm the consultation and approve an easement over part of Wood Street Reserve in favour of the owners of 270 Coast Road to preserve pedestrian access between Wood Street Reserve and Leonard Wood Park.


That the Committee:

(1)        notes that additional consultation steps were taken to inform surrounding    neighbours as requested by the Communities Committee at its meeting      held on 28 April 2021;

(2)        notes that there were no submissions objecting to or in support of the       easement; and

(3)        approves the creation of a legal instrument providing right of way over     Section 114 Wainuiomata District on SO 34069 in favour of the owner at          270 Coast Road, as indicated in Appendix 1 attached to the report, in         accordance with section 48 of the Reserves Act 1977.

For the reason to preserve public access from Wood Street Reserve to Leonard Wood Park.



2.    The owners of 270 Coast Road have ownership of approximately 69.5 hectares of land that includes a portion of the Wainuiomata River and is adjacent to Wood Street Reserve and Leonard Wood Park, property boundaries can be seen in Appendix 1 attached to the report.

3.    The homeowners are lodging resource consent to subdivide and build two dwelling units on the eastern portion of land along the Wainuiomata River, adjacent to Wood Street Reserve - this is identified as proposed Lots 1 and 2 on Appendix 2 attached to the report.

4.    An informal track along the Wainuiomata River has been used by the public for the purposes of travelling between Wood Street Reserve and Leonard Wood Park since at least 1995.

5.    The enhancement and maintenance of public access to and along rivers is considered a matter of national importance in Section 6 (d) of the Resource Management Act 1991. 

6.    A hydro parcel with a previously unknown owner is located within the boundaries of the proposed easement; this has been resolved in the land status report prepared by RMAC Services Limited in November 2020. It is attached as Appendix 3 to the report.

7.    The granting of easements is subject to Section 48 of the Reserve Act 1977.  Under the Instrument of Delegation for Territorial Authorities, Council has the authority to consent to right of ways and other easements over any part of a vested reserve.

8.    An indicative drawing of the Rights of Way can be seen in Appendix 4 attached to the report.


9.    While it appears that the section of 270 Coast Road adjacent to Wood Street Reserve and the connection to Leonard Park Reserve are a part of the reserve network, both sections are privately owned and have been used as public land since at least the 1990s. The owners have previously allowed public use of the area and are now seeking to utilise the land for residential purposes.

10.   If the situation persists without a formal agreement the land could be closed off from the public, restricting pedestrian access along the river.

11.   Granting of the easement in return for public access along the Wainuiomata River will increase recreation opportunities in the local area and promotes the following strategies:

a.    The Wainuiomata Reserves Review identifies improving access as one of the top 5 recommendations. Within the “improving access” recommendation it identifies that Council should “Encourage subdivision design that facilitates connectivity to parks and reserves” and “explore connection opportunities from Wainuiomata valley floor tracks to existing reserves.” The pedestrian right of way aids in fulfilling that recommendation.

b.    Establishing local opportunities for recreation has been identified by the New Zealand Recreation Association as an important element within a community, especially during times where travel is limited. 

c.    Formalising access along the Wainuiomata River promotes Parks and Recreation’s Reserve Strategic Directions key strategy of creating connected reserves and natural areas.

12.   Creating more opportunities for walking promotes healthy living and opportunities to get outside and play.

13.   Access and linkages play a large role in the Wainuiomata Development Plan. The location of the proposed easement is within the boundaries of the “major waterway/ ecological corridor” identified in the Wainuiomata Development Plan.

14.   The previously unknown hydro parcel was found to be a part of Certificate of Title WN23D/308 - the title associated with 270 Coast Road in Deposited Plan 13551 from 1946. The details of findings are in a report completed by RMAC Services Limited in November 2020, attached as Appendix 3 to the report.

15.   Officers believe that the vehicular right of way, while altering current conditions of the land, will not detract from the useable space of Wood Street Reserve. The location is near to the boundary of the park and a stormwater drainage gully so the site would currently be considered less than optimal for open space play.

16.   The easement locations can be seen in Appendix 2 attached to the report. The easement width of 1.5m is enough to comply with the Standards New Zealand Tracks and Outdoor Visitor Structures requirements for a “walking track” which requires a minimum width of 0.75m and a maximum width of 2m.

17.   The potential track surface is relatively flat with little elevation rise or drop ±3m over approximately 320m of track.

18.   The current path that extends through Wood Street Reserve and 270 Coast Road will be re-established along the proposed pedestrian easement.

19.   Current access to the river is limited near Leonard Wood Park. This pedestrian easement would be a step forward in providing additional opportunities to connect Wainuiomata.


20.   Approve the easement under Section 48 of the Reserve Act 1977.

Climate Change Impact and Considerations

21.   The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.


22.   After discussion with Council’s Kaitātari Tumuaki Māori it was determined that Taranaki Whānui ki Te Upoko o Te Ika Trust should be consulted with, no response was received.

23.   60+ letters were delivered to surrounding residents; this letter can be read in Appendix 5 attached to the report.

24.   Three signs were posted around the reserve, these can be seen in Appendix 6 attached to the report.

25.   An advertisement in the Hutt News was distributed calling for submissions.  This can be seen in Appendix 7 attached to the report.

26.   No submissions were received objecting to or in support of the easement.  Clarification emails were received and suggestions for full access along the Wainuiomata River were received.   The suggestions received were determined to be outside the scope of this current proposal. These emails can be reviewed in Appendix 8 attached to the report.

Legal Considerations

27.   The granting of this easement over recreation reserve is consistent with the provisions of Section 48 (1)(b) of the Reserves Act 1977.

28.   A legal instrument for granting the easement will be created upon successful resource consent application.

Financial Considerations

29.   A track will need to be formed connecting Wood Street Reserve and Leonard Wood Park, a basic track typically costs $100/m.

30.   The landowner has agreed to reform the track on their property in exchange for a reduction in reserve financial contributions.

31.   All fees associated with the easement - legal, surveying and consenting will be met by the landowner.






270 Coast Road Full Property



270 Coast Road Subdivision Proposal



RMAC Services hydro parcel identification



270 Coast Road Easement- Indicative Drawing



270 Coast Road Easement Letter Drop



270 Coast Road Easements Signs



270 Coast Road Hutt News Notice



270 Coast Road Emails Received Redacted






Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner




Reviewed By: Marcus Sherwood

Head of Parks and Recreation



Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities


Attachment 1

270 Coast Road Full Property


Attachment 2

270 Coast Road Subdivision Proposal


Attachment 3

RMAC Services hydro parcel identification



Attachment 4

270 Coast Road Easement- Indicative Drawing


Attachment 5

270 Coast Road Easement Letter Drop



06 September 2021




Tyler Kimbrell

Parks, Reserves and Recreation Planner

14 Wood Street


Lower Hutt 5014



Kia ora,

This notice is to inform you of the public consultation currently taking place for an easement over a portion of Recreation Reserve part of Section 114 Wainuiomata District known as Wood Street Reserve. An indicative map of the easement can be found on the back of this notice.

Historically, the majority of land between the Wood Street Reserve and Leonard Wood Park has been and remains privately owned and park users have no legal rights to travel between the two reserves. Access has only been permissible on the basis that the landowner agrees to allow people on their land; there is a risk that public access could be denied. The purpose of establishing the easement is to enable vehicle access over public land (blue line on the map) and in turn enable pedestrian access between Wood Street Reserve and Leonard Wood Park (red line on the map).

An initial report was presented to the Communities Committee 28 April 2021 to release public notice; a copy of the report can be found on the Committee’s agenda here

If you have any questions or concerns please submit them in writing by 2 July 2021 by sending them via email to or post them to:

Attn: Parks, Reserves and Recreation Planner

Hutt City Council

Private Bag 31912

Lower Hutt 5040

Yours sincerely

Tyler Kimbrell

Parks, Reserves and Recreation Planner

Wood Street Reserve RoW

Attachment 6

270 Coast Road Easements Signs




Attachment 7

270 Coast Road Hutt News Notice


Attachment 8

270 Coast Road Emails Received Redacted





                                                                             40                                  15 September 2021

Communities Committee

17 August 2021




File: (21/1318)





Report no: CCCCC2021/4/210


Homelessness Update 2020-2021


Purpose of Report

1.    To provide an update on the work of Council and partners under the Te Awa Kairangi ki Tai Lower Hutt Homeless Strategy between July 2020 and June 2021, including the data and information from the organisations contracted to deliver the three actions funded by Council.


That the Committee:

(1)     receives and notes the report; and

(2)     notes the report is the second annual update on Council’s actions in response to homelessness as part of the Lower Hutt Homelessness Plan.

For the reason that Council agreed to the strategic direction on homelessness in Te Awa Kairangi ki Tai Lower Hutt and its role in the immediate response.



2.    As part of the strategic approach to responding to homelessness in Te Awa Kairangi ki Tai Lower Hutt, in March 2019 Council agreed to three-year funding to deliver actions on early intervention to prevent homelessness, increased access to settled homes in the rented sector, and providing housing advice and advocacy. Further funding was to be considered as part of the Long Term Plan in 2021.


3.    Officers began implementing the actions from mid-2019 and services began operating in August 2019, January 2020, and February 2020 respectively. Officers have continued working with partners as part of a range of organisations involved in responding to homelessness and housing hardship in the city.


4.    This is the second annual update on the three actions funded by Council and provides information for the period between 1 July 2020 and 30 June 2021.

5.    Longer-term funding to support the actions was agreed as part of the Long Term Plan 2021–2031. This funding includes an additional $10,000 per annum allocated to the Community Law’s Housing Advice to help respond to the need for greater advocacy capacity identified during the first year of the contract.

6.    Council currently provides $570,000 per year for services responding to homelessness and housing hardship. The funding is provided to the following organisations and partnerships.

Table 1



Per annum contract value ($)

Tākiri Mai te Ata Whānau Ora Collective

Homelessness prevention – early intervention for households at risk of homelessness in the private rented sector or Kāinga Ora homes


Includes flexi-fund.

Tuatahi Centre

Access to settled accommodation for households at risk of homelessness


Community Law Wellington and Hutt Valley

Housing Advice and Advocacy – a legal housing advice and advocacy service for households with housing problems



7.    Funding for additional service capacity is being explored for consideration as part of the Annual Plan process.



8.    A consistent issue for whānau in Te Awa Kairangi ki Tai Lower Hutt is the high cost of rent and lack of suitable social housing supply. This has been noted by all of the Council partners and by the Lower Hutt Housing and Homelessness Network. Community Law identifies rent increases as the ‘most frustrating’ issue to provide advice on as they are often working with households whose weekly rent has increased by substantial amounts with no legal recourse.

9.    All partners have reported that they are seeing a number of whānau who are living in poor quality housing while still struggling to pay high market rentals.  This is of particular concern - the physical and mental health of whānau, and their overall wellbeing, is severely affected by living in these situations.



10.   Earlier in the year there was an increase in whānau losing their homes due to their tenancies ending or being evicted. This is likely influenced by the significant changes to the Residential Tenancy Act which have resulted in landlords evicting their tenants prior to the legislative changes providing more security of tenure coming into place.

11.   There is a continuing high-level of need for emergency and temporary housing in the city, with issues including the lack of supply of suitable accommodation locally, the use of hotels as accommodation for people with a range of needs and for lengthy periods of time, and the lack of support for whānau in these situations.  In July 2021 Council provided information as part of an investigation being conducted by Kāinga Ora and the Ministry of Housing and Urban Development into emergency and temporary housing in the region.

Council Actions – July 2020 to June2021

12.   The three Council funded actions relate to the strategic priorities of preventing homelessness, improving the supply of suitable accommodation, and also improving the understanding of homelessness and housing hardship in Te Awakairangi ki Tai.

Tuatahi Centre – Access to settled accommodation

13.   This service aims to provide homes for 50 households per annum and to ensure that 85% of households retain their accommodation. Tuatahi Centre accesses a range of support services depending on the needs of the whānau.

Table 2: Household data 2020 - 2021

Time period


Total number of individuals 

Number of tamariki within households  

Quarter 1 (Aug-Oct 2020)




Quarter 2 (Nov 2020- Feb 2021)




Quarter 3 (Mar-May 2021)




Quarter 4 (Jun- Aug 2021)









14.   The total of 54 households assisted exceeds the target of 50 households per annum.  Of the number of individuals supported by Tuatahi centre, over half of them were tamariki. The majority of the whānau identified as Māori or Pacific People.

15.   The major causes of homelessness were tenancy ending/eviction and financial hardship. For the whānau Tuatahi supports, financial hardship is driven by the high costs of rent and exacerbated by additional costs such as loans which incur high interest rates. 

16.   Whānau were living in a range of situations when referred to the Tuatahi Centre.  The majority were living in other private rented housing and were at risk of homelessness because the rent was unaffordable or because the tenancy was ending for other reasons.  A high proportion of whānau were also living in emergency housing which can be a very traumatic and stressful experience.

Community Law Wellington and Hutt Valley - Legal Housing Advice and Advocacy

17.   The Housing Advice and Advocacy Legal Service provides free legal advice on matters such as: evictions, unsafe housing, rent increases, bond disputes, applications to and representation at, the Tenancy Tribunal, disputes with private landlords, Kāinga Ora, and the Ministry of Social Development (MSD).

Table 3: Household data 2020 - 2021

Time period


Total number of individuals 

Number of tamariki within households

June-Sept 2020




Oct-Dec 2020




Jan-Mar 2021




April-June 2021









18.   The total of 126 households assisted is well above the target of 80 households per annum. 

19.   The significant majority of whānau accessing Community Law’s support are living in private rentals.  As is seen consistently across the city, the legal issue advice is most frequently sought on is inadequate housing, primarily for cold, damp, and unsafe houses.  Community Law has been working closely with Tākiri Mai te Ata Whānau Ora Collective Homelessness Prevention Service to provide advocacy for whānau living in properties that are of unsatisfactory condition.

20.   Community Law have advised that the majority of people are either unwaged or working part-time, meaning they could not otherwise afford to access legal advice and support.

21.   Wellington City Council has recently approved funding for a similar service to operate in Te Whanganui a Tara (Wellington) based on the success of the service in Te Awa Kairangi ki Tai.



Tākiri Mai te Ata- Homeless Prevention Service

22.   This service supports whānau living in private rentals or Kāinga Ora homes that are at risk of becoming homeless without early intervention.

Table 4: Household data 2020 - 2021

Time period


Total number of individuals

Number of tamariki  within households

July – September 2020




October – December 2020




January – March 2021




April – June 2021








Some data is not currently available for households with children and those households referred to the services in late June 2021.

23.   Tākiri Mai te Ata has supported a range of households during the year, with a number of whanau with children during the first 6 months and a swing towards single people during the period from January 2021.

24.   The primary reasons for being at risk of homelessness for whānau supported by Tākiri Mai te Ata are again financial problems, including debt and rent arrears. The other major category is relationship breakdown of some type, including family harm. This is in line with a considerable amount of research on homelessness. Issues with landlords or their agents as well at the end of tenancies are other categories of note.

25.   Tākiri Mai te Ata has access to a flexi-fund used to provide financial assistance to overcome the immediate barriers that are putting a whānau at risk of homelessness.  Overall, the flexi-fund has been used to assist 40 households with the major focus being on clearing rent arrears as well as paying other debts including power bills. The flexi-fund is proving to be an important tool that helps the service deal with some of the immediate financial issues for households.

26.   An annual target of 80 households was set when the service was established. As noted in the report in September 2020, officers are continuing to work with Tākiri Mai te Ata to assess the service targets in relation to the intensity and levels of need found in practice. Officers recognise that the original target was high given the amount of mahi and support required to help each whānau retain their accommodation and the indication is that the target will need to be reduced. We have agreed with Tākiri Mai te Ata to keep the target under review.

27.   A further 76 households, from Lower Hutt and the valley more widely, also contacted the service for assistance. These households were in a range of situations including living in social housing, private housing, emergency or transitional housing or sleeping rough, and didn’t qualify for assistance. The households were referred to Kokiri Marae services and other agencies.

Wider response

28.   We have maintained regular contact with our partners to ensure they are receiving the support they need, providing information, and enabling services to be adapted.  The three partners have also been part of initial discussions on Council’s housing plan.

29.   Officers are continuing to be part of the response to homelessness in the city.  Our role, as part of a network of agencies, helps improve our understanding of homelessness and housing hardship in the city and will inform Council’s future role in the response.

30.   Council is a member of the Lower Hutt Housing and Homelessness Network, which includes non-governmental organisations, as well as representatives from health, MSD, and Department of Corrections. The mission of this network is to ‘provide the best services possible to end homelessness in Te Awa Kairangi ki Tai Lower Hutt’ and its primary focus is to provide networking and information sharing opportunities for those working in Te Awa Kairangi ki Tai Lower Hutt in the homelessness and housing space. The network has also begun identifying needs for additional services and ways of improving the services available to households in the city.

31.   A Research Subgroup, led by Nevil Pierse from Otago University, has also been established.  The group is working on research specific to Te Awa Kairangi ki Tai Lower Hutt and particularly the impact of tenure, housing hardship and homelessness on tamariki and rangatahi. The mahi of this group is an important part of supporting the Homeless Strategy’s strategic priority of ‘improving the understanding of homelessness in Lower Hutt.’

32.   After receiving further funding from central government, Tākiri Mai te Ata, Petone Budget Service Inc. and Aro Mai Housing First have continued to develop the integrated housing service (referenced in the report from September 2020). The Wā Kāinga Housing Hub provides a wraparound, holistic support service for whānau experiencing issues along the housing continuum in Te Awa Kairangi ki Tai.

33.   Tuatahi Centre is continuing to develop housing, has extended its support in relation to children in emergency housing, and is completing its application to become a Community Housing Provider.





Year Three

34.   Officers will continue working with our partners to support them with managing the three contracts, adapting them as required, and improving our understanding of homelessness in the city.

35.   We will maintain a role in responding to homelessness through the Housing and Homeless Network and the research group.

36.   Recent discussions between agencies have again highlighted a gap in outreach and associated services for people living at the acute end of housing hardship e.g. those sleeping rough or in cars. As part of the network, officers will initially explore this issue further – potentially through local research – and consider the options available. Council’s Safe City Ambassadors are already involved in some outreach with people who are homeless or begging/asking for money on the streets in the city.

Climate Change Impact and Considerations


37.   With reference to the guidance provided on climate change impacts, the matters addressed in this report do not relate to climate change.


38.   This report relates to work on which Council has previously engaged with communities in the city, and consultation is therefore not required.

Legal Considerations

39.   There are no legal considerations.

Financial Considerations

40.   There are no new financial considerations for Council in relation to the homelessness work.


There are no appendices for this report.   




Author: Olivia Miller

Policy Advisor





Reviewed By: John Pritchard

Principal Policy Advisor



Approved By: Wendy Moore

Head of Strategy and Planning


                                                                             53                                  15 September 2021

Communities Committee

13 August 2021




File: (21/1286)





Report no: CCCCC2021/4/18


Director's Report: Neighbourhoods and Communities Group





Purpose of Report

1.    To provide the Committee with an update from the Neighbourhoods and Communities Group.



That the report be received and noted.


Overview and highlights

2.    At midnight 17 August 2021, the country went into lockdown and our community facilities closed in line with Level 4 restrictions. Neighbourhoods and Communities staff were either redeployed to support the EOC (predominately welfare) or other parts of the business or community, or have continued BAU working at home where possible with a focus on on-line content and programming.

3.    At the time this report was written, work was underway to ensure our facilities could re-open safely in Level 2, meeting new guidelines around contact tracing, PPE, and relevant limits on numbers.

Community impact

4.    Given lessons learned from the previous lockdown, we were able to quickly help activate a local welfare response to the community ahead of central government support starting to flow. 


5.    As you will be aware, we have spent the last year working with a group of community partners to develop a Hutt Valley Resilient Food Network. This group was quickly able to pivot to form the Hutt Valley Emergency Kai Collective - a community-led initiative with leadership from Julia Milne (Common Unity) and Teresea Olsen (Kokiri Marae) and support from Council, including funding and the provision of staff and vehicles to deliver food and other essential supplies. We are also working with these groups to access MSD funding as this becomes available.

6.    The aim of the Collective has been to share resources, build on existing strengths and relationships, avoid duplication and make limited resources go further.

7.    Local kai providers indicated a three-fold increase in demand for food parcels over lockdown (at the time of writing this was a 450 daily). Our partners report a new cohort of citizens are requesting support; those previously managing but now tipped over into food insecurity. We will look further into this and other community impacts in the Recovery phase of this pandemic event.

Neighbourhoods and Communities Impact

8.    As with previous lockdowns, there will be an impact on both our capital work programme and our revenue. As at 2 September 2021, the estimated loss to-date from our community facilities was $224K mostly from pools and swimming lessons. Wider revenue implications for the organisation will be reported to the Policy and Finance Committee. We again expect people to be slow to return to our facilities, and limits on gatherings will mean many events will continue to be cancelled during Level 2.

9.    A number of capital projects underway were paused during Level 4, and while some re-started under Level 3, progress has been slower than usual due to the need to meet health and safety requirements. We will report back on any reprioritisation or change to delivery dates required or any emerging risks. We anticipate there will be ongoing issues with supply chains. Demolition of Naenae Pool was able to get underway a week later than planned in early September. There is a separate report at this meeting on this project.

10.   Highlights prior to the latest lockdown included:

·    The celebration of the 50th anniversary of the Dowse (see museums section)

·    The re-opening of the Coco Pop Up Space and adjoining Kokiri Marae social services (see Naenae section)

·    the Walter Nash Centre (WNC) hosting the Annual HuttFest and Kapa Haka Mō Ngā Kur Tuarua in July, with sold out crowds of around 1,300 on both nights

·    WNC also hosting Nano Girl where 500 very excited kids turned up for the one hour show

Community Hubs, Projects and Relationships


11.   School holiday programmes at WNC were well-attended in July 2021. This included a very successful event of ‘building a box maze’ which involved cardboard being cut, folded and screwed together with child safe tools. Parents also attended, but were encouraged to let tamariki lead and support only where needed.

12.   Capital Basketball ran a three day kiwi hoops camp over both weeks of the school Holidays with 40-50 tamariki attending each day. Netball Hutt Valley ran a three day netball programme in the back stadium over the first week which involved around 70 tamariki.

13.   We also hosted Poropiti, a wonderful musician, for a Taonga Puoro session to celebrate Matariki in our space. Those who came to listen were enthralled by his stories, explanations and mastery of music and traditional instruments. People were able to look at and touch the instruments in his collection, made from bone, wood and shell. 

14.   Community Law have re-commenced its legal help sessions at Taita and these have been picking up in attendance as the word gets around. Likewise we have a regular IRD help session which has been helpful for locals.

Koraunui Stokes Valley:

15.   We have strengthened our relationship with Volunteer Wellington which has resulted in new opportunities for our community from CV Support through to Music tuition.

16.   Another great schedule of programmes offered over the school holidays ranging from bike checks and cake baking, with our local community running a number of activities. 

17.   Our Matariki celebrations received a lot of positive feedback from the community.


18.   With our Marae becoming a Vaccination Centre, the Marae Trust office at the community hub is being used more widely to accommodate other social service groups. 

19.   We have been approached by local people who have wanted to volunteer at the Hub, and we have actively found opportunities for them to be involved and connect with our team.

20.   A new 16 week programme run by ATC & Associates (a charitable education organisation) called Whakaaē ki te Wero (accepting the Challenge) will be running out of the Hub. The learnings are similar to life skills based on the “Te whare tapa wha” and inner circle of life models. It will incorporate Marae & Tikanga, Cooking, Mau Rakau, Waiata, Haka & hauora and will offer free gym membership, a trainer & nutritionist. It is aimed at rangatahi 15 – 25yrs and is free.

21.   Community Matariki celebrations were hosted at the Hub over two days, and saw over 3,500 local visitors coming through on one of those days, which was incredible! 15 performances were held, with Parents, Aunties, Uncles, Nannies & Papa’s attending to support their whanau. There was hangi, sausage sizzles, arts, other entertainment and a Remembrance Table which was the most popular feature.

22.   Wainui Toy Library, based at the Hub have boosted the Toy Library catalogue with lots of new toys donated from the Lower Hutt Toy Library which recently closed down.  They now have 262 toys available to the community.

23.   As a result of interest from local parents, we are trialling a new programme called Code Club. Code Club is an internationally recognised programme that is run by volunteers in schools and public libraries that teach children how to code. The aim of the programme is to upskill and enable kids to get involved with coding and with STEMM. Staff will be running the first few sessions until we build up a sustainable base of volunteers to take over. 

24.   We connected with Autism NZ to propose an idea to run a Lego program for neuro divergent kids in the Hub and to get their support and advice on it. They were very supportive of us running this and advised there were lots of families they work with in Wainuiomata. They have offered to promote our sessions to the families they work with and they have also donated 3 x large Lego kits and 6 smaller Lego kits and will swap our kits with new ones when the kids get bored of them. The new sessions will run during Term 3 on Fridays.


25.   We last noted we would commit to a two year agreement supporting the Epuni community. The focus is on growing local leadership and enabling them to implement activities that support a more resilient and connected community; with the growth of new Kainga Ora properties in the area.

26.   A recent report from the Kaitiaki group highlighted activities they have been undertaking and their successes and challenges so far. Activities have focused on sharing public information, community connecting and the beginning of community welcoming.

27.   Forming the group itself has been a success. Regular meetings have enabled the members to share and clarify information of the other organisations, and move towards a combined approach; the Epuni Community Fun Day was an example of this. They noted some challenges in community strengthening includes i) membership; clarifying who is at the table and developing a process for new people to join and ii) governance responsibilities; working out protocols e.g. decision-making and how to approve how funding will be used.

28.   Cissy Rock from Inspiring Communities is providing her expertise in helping the group to recruit a local ‘activator’ and will take on the employment management and supervision of the activator. The activator’s role is to lead community development in the Epuni area. Cissy will also help the Epuni Kaitiaki to take on governance responsibilities with confidence (relating to developing polices and processes, decision making and governance practices for the group).

29.   We are really interested in understanding the intervention and are funding a light evaluation to capture and share learnings to help inform future approaches.


30.   We have reopened the Coco pop-up space in Hillary Court and also supported Kōkiri Marae to establish their new base next door. Together we hosted a wonderful opening event in August attended by around 400 people which including a dawn blessing and then fun activities. Local artists Amber Holly and Sianne Dougherty performed at the opening and there was also Purerehua painting, face painting, free fruit, all Kōkiri marae services had tables, free hāngi, bouncy castle, a merry go round but most importantly lots of community support and great feedback. Atiawa toa fm also broadcast live from the event on the day, helping support the kaupapa. 

31.   Kokiri Marae is now offering social services from Naenae and their presence in Hillary Court has been really well received by locals.

32.   Pacific Health has started running their pacific arts and crafts group (Holo Lelei) out of the Coco pop-up space. For Cook Island language week they were making Tivaevae which was well received by the community.

33.   Coco Pop-up have had their very first exhibition, this celebrates the works of six of our local Pacific artists.

34.   We have also installed a digital display board in the Coco Pop-up helping promote Naenae Pool project, what is happening in our space and promote all community groups and the magical mahi they are doing.


35.   As a result of community conversations, we have partnered with Randwick Primary School, to enable community access to their Bike Pump Track. Council will be undertaking some initial maintenance, and will then maintain this annually on behalf of the school. This initiative responds to calls from the community for more activity for young people after the loss of the old wooden fort in the playground.

Community Funding


2020/21 Mouri Ora Fund

36.   The funding round is now open and closes on 17 September 2021.

Update on Community Panels

37.   Community Panels were appointed on 25 August 2020 for this triennium. There are four across the city (Eastern, Central, Western and Northern) and they are fully funded from rates.


38.   Each Panel approves allocations from two funds: Community Engagement Fund (total varies but less than $10k pa) and Community Asset Fund ($114k per triennium). Following is a summary of the status of projects from the previous triennium which are yet to be completed:

Update on Approved Projects:




Northern Panel

Toddlers Playground Equipment – Speldhurst Park

Two Water Fountains

Installation – November 2021


Installation – October 2021


39.   The Central Panel decided not to progress the Changing Places Toilet, which means they have $214,000 available for allocation under its Community Assets Fund for the remainder of this triennium.

40.   The Community Panels are all different stages with regard to allocating their respective Community Asset Fund.

·    Eastern – Still considering projects.

·    Northern – The Panel is currently seeking feedback from the community on possible projects, and all projects will be discussed at itsr meeting at the end of the month.

·    Western – The redevelopment of existing tracks remains the key project for this Panel, and they have met with Officers to discuss opportunities.  The other project they are considering is with Maungaraki School, who are looking for further funding to develop a cycle track at their school.  This track would be available for use by the wider community.  

·    Central – The Panels preference is to fund two projects. The first in the installation of permanent shade shelters at Avalon Park and the second is yet to be decided but are looking at options in the CBD.

City Safety



41.   Newly recruited volunteers have been instrumental in the increase of incidents being identified and actioned (April to June 2021).  Police have praised the actions of CCTV volunteers reporting concerns early, resulting in reducing the harm to persons and/or property and apprehending offenders. 



Illegal Street Racers

42.   In August 2021 we met with Police to discuss a recent increase in illegal street racer activity reported by residents. Members of Council’s transport team also attended. A separate briefing for Councillors has been scheduled for September, which Police will attend.



43.   Prior to lockdown there was a growing concern for the number of people living in their cars and sleeping rough.  Areas where people are taking refuge include: Percy Reserve, Park Avenue Church, Waterloo Shops, Petone Foreshore and Belmont Park.  Most if not all of these persons are affected by one or more of the following: mental health issues, addictions (drugs, alcohol, gambling), disconnected from their whànau, are unemployed or have a supported income (MSD).

44.   The City Safety team receive Information relating to rough sleepers from a number of sources; Police, the community, Council staff/contractors, Community Patrols, GWRC Park Rangers and CCTV operators

45.   The outreach approach provided by the Safe City Ambassadors has provided these persons with a friendly non-judgemental ‘ear’ and offers of support.  Although the initial offer of support is declined, the persistence of the Safe City Ambassadors has resulted in 2 persons being supported by local service providers during the month of July.  One of these persons has been sleeping rough for more than 6 months. 


46.   The aggressive begging seen in Avalon has decreased due to ongoing interaction with these persons by the Safe City Ambassadors.  The beggars have agreed to be more respectful, moving from doorways and adopting a non-verbal/physical begging process (use of signs or a cap)

47.   Although there have been instances of aggressive begging in Petone, a hi-viz presence by Police has reduced this type of behaviour.  Other areas are not affected

48.   Safe City Ambassadors will continue to provide a hi-viz presence at begging ‘hot spots’ throughout the city.

Youth Concerns

49.   Anti-social behaviour by youth in the city continues to be an issue in the following areas:

·    Wanuiomata Hub: ongoing negative behaviour and disrespect towards Council staff and members of the public.  This behaviour includes challenging staff, refusing to modify their behaviour, bad language and threatening behaviour towards other youth and trespassing

·    Riddiford Gardens: Damage, including graffiti is still a concern.  Youth are still using the toilets and the toitoi in the Secret Garden to ‘meet’ and engage in unsafe activities. 

·    Action taken:

Increased presence by Safe City Ambassadors in these areas

Increased presence by Police in Riddiford Garden

Increased presence in the CCTV has helped to identify behaviour of concern and provide early intervention by the Safe City Ambassadors and/or Police to reduce the harm. 


50.   Lahraine Sagaga was the successful candidate for the Library Outreach and Partnerships Coordinator secondment, funded by New Zealand Libraries Partnership Programme (NZLPP) as a COVID recovery initiative.

51.   A project has kicked off to review the public internet service provided to the community through Libraries and Hubs. The Project Board includes Andrea Blackshaw as Project Sponsor, and Shane O’Connor for community facilities and current technical setup.

52.   The mahi is being led by Council IT with dedicated Project Manager and Business Analyst resource. Currently the project is focused on requirements gathering, including fully understanding the Aotearoa People's Network Kaharoa (APNK) solution above. Extensive staff engagement is due to commence in September.

53.   In September Shane O’Conner will depart the Hutt City Libraries team to take up a new role in Council’s IT team as Applications Team Lead. Shane started with the Libraries team in April 1996 as a part-time after school library ‘shelver’ and recently marked his 25th anniversary with Council. Additionally he has been in the role of Acting Head of Libraries for the past seven months. During this time he has done an outstanding job in managing the team through what has been a challenging time, and his professionalism and values-based leadership have shone through. We owe Shane a debt of gratitude for his mahi over this time and we are thrilled that his talents will stay in Council as part of the IS team and that he will continue to work closely with the Libraries team in his new role. Ngā Mihi Shane!


54.   The 50th anniversary of the Dowse was celebrated with an evening gala event on Friday 23 July. (delayed due to an earlier COVID restriction) The event was co-hosted by The Dowse (HCC) and the Dowse Foundation and was attended by 250 stakeholders including many past donors, supporters and staff including 3 former Directors and the wife of the inaugural Director David Miller. It was also attended by HCC staff, councillors and Mayor Campbell Barry along with Wellington City Mayor Andy Foster. This was a positive event with many connections being made on the night.  

55.   Petone Settlers Museum has had a refresh of some displays and recent drop-in sessions with the Filipino community will assist with an exhibition being developed for 2022. We have also appointed a guest curator which is a partnership with the Blumhardt Foundation and Creative New Zealand who will be working towards a series of small exhibitions also to be opened in early/mid 2022.

56.   The Museums team is working alongside the Naenae Pool design team and Te Atiawa mana whenua, Kura Moeahu and Len Hetet on the arts component of the pool and the wider development of the town centre.  Court.

Boulcott Memorial

57.   A community project is being formed to research the clash between Māori and British troops known as the Battle of Boulcott’s Farm to ensure that the historical account is accurate. 

58.   Much of the history underpinning the memorial is unknown or disputed, and it makes little reference to Māori. The research project that has been proposed involves mana whenua and the wider community, and the outcomes align with the goals Council has set itself in the recently approved heritage policy Taonga tuku iho (Goals 1, 2, 3 and 5). Officers are currently considering how best to support the project.

Parks and Recreation

Parks and Reserves

59.   Officers met with Tonkin & Taylor and received an update on the timing and process for the Te Ara Tupua Project.  The alliance of consultants and contractors are currently working through final design and then cost estimates for the project.  Cycleway work on the Korokoro section (western end Honiana Te Puni) of the project is anticipated to start late 2022. 

60.   Construction work on the new facility on Honiana Te Puni reserve to house the Wellington Rowing and Welling Ski Clubs is scheduled to commence in February 2022.  This work needs to start first to enable these clubs to be relocated from the western end of the reserve and also allow this area to be set up for a construction site.  

61.   Officers are in the process of starting the Reserve Management Plan.  The emphasis at this stage, is working collectively with Iwi on the process and structure particularly around, the scope of role and participation of Iwi.  The Management Plan will take 12-18 months to complete.  It will tie together the legislative and regulatory requirements, and design and concept developments created as a result of the Te Ara Tupua project.     

62.   The Manor Park Shared Path project has moved to a point where the project is able to commence in September. The issue around the railway level crossing, as reported previously, has been resolved and Kiwirail confirmed its support.  

63.   Downer has been awarded the contract for the works.  A start up meeting is to be held when the COVID lockdown level permits.   

64.   Design work on the Changing Places toilet proposed for Petone Foreshore (Bay Street toilets) is complete and has been costed by a quantity surveyor.  The Changing Places Aotearoa team is looking at options to sponsor the specialist equipment needed for the facility.   



65.   Design plans and cost estimates for the renovation or replacement of the Point Howard toilets has also been completed.  Officers are reviewing options.

66.   Final options and recommendations for the Changing Places and Pt Howard facilities will be communicated to the Petone and Eastbourne Community Boards before final decisions are made. 

67.   The second year of Council’s Indigenous Biodiversity Grant scheme commenced in June/July 2021.  The first year’s operation saw Council support over 100 landowners to make a positive difference to biodiversity.  The scheme provides for applications from landowners for Tier 1 ($1,000) and Tier 2 (up to $20,000) levels of grants.  Grants can be used, for example for the purchase of native plantings, the removal of pest plants within native bush.  Applications for the 2021/2022 scheme are closed and approximately 50 applications have been received.      

68.   The final round of public consultation on the Williams Park Reserve Management Plan is under way.  Final results will be reported through the Eastbourne Community Board and Communities Committee in November 2021.

69.   The following is an update on some of the Parks main projects identified in the 2021/2022 work programme:

21/22 Annual Plan


General Scope

Current Status

Wharves Refurbishment


Structural design work for removal of Pt Howard wharf.


Structural design for options at Petone Wharf

Consultation commenced with interested parties incl. yacht club (as a user of wharf), Centre Port (who owns the adjoining wharf) and contractors.

Early stages of engaging with engineers to pull together plans and consent information.  Expect consent to be notified due to heritage values with process to take up to one year to complete. 

Officers have had preliminary communications with Heritage NZ.  This will continue.  

Petone Wharf engineering survey and QRA completed with recommendation adopted by Council to remove part of the head and refurbish remaining at a cost of max $21M. Wharf will remain closed until work is completed estimate 2-3 years.

Toilets Upgrade


Refurbishment or replacement of toilets at Petone Foreshore, Pt Howard, Parkway Reserve, McEwan Park

Preliminary design completed for Pt Howard and Petone Foreshore.  Awaiting final costings.  Works expected to commence in November/December. 

Design work commenced on other toilet projects. 

Manor Park Shared Path (cycle trail)

Jun - 22

New shared path to be constructed between Manor Park and Silverstream Bridge over land owned by GWRC and KiwiRail.

Project to commence in September.  Downer awarded contract.

Te Aroha Matauranga facility - Te Whiti Park


Construction of multi-use facility adjoining HCC facility at Te Whiti Park

Tender awarded and works commenced.  Project carried over from 2021. 



Playground replacements at Judd Crescent, Naenae, and Pekanga Road, Normandale

Public consultation commenced for both projects

Hutt Valley Tennis – Mitchell Park


Contribution towards new covered tennis facility and upgrade of existing building. Requires sale of some Council land before project can commence.

Budget to be carried over to 21/22.  Awaiting DOC approval of revocation of Reserve status before proceeding with sale of land. Public consultation complete.

Williams Park Management Plan


To implement priorities identified in (to be adopted) management plan

Awaiting finalization of management plan – currently in final stage of public consultation


Healthy Families Hutt Valley

70.   Highlights for the last two months include:

·    Supporting Common Unity on a Council-funded Hutt Valley Food Resilience Network. A convening group has been established and membership includes Common Unity, Kōkiri Marae, Orongomai Marae, Food4Thought, Regional Public Health, Hutt City Council and Upper Hutt City Council. The first network hui was held at Orongomai Marae in July and the group has commenced a mapping exercise of the food system in the Hutt Valley and developing collaborative models of governance and funding.   

·    Submitted to Hīkina te Kohupara. This submission raised the issue of equity and how policies and infrastructure decisions need to consider existing health and transport equity. It also highlighted the need for government to lead the narrative about the changes required to redesign our streets to cater for all people.


·    We have continued to be a key partner in supporting Hutt City Council’s Innovating Streets for People projects and are currently supporting the final case studies on the two projects to be submitted to Waka Kotahi by September 2021.

·    We are engaging with education settings around exploring smokefree and vapefree drop off zones.

·    Partnering with Kōkiri Marae and Big Street Bikers on piloting a transport equity project in Wainuiomata. This pilot project seeks to address transport equity by providing e-bikes and bikes for whānau through a free or low cost subscription as well as addressing secure parking and charging facilities, safety equipment including helmets and lights, training, education and insurance.

·    We now have over 27 fountains in the places where our communities spend their time. A map on Hutt City Council’s website shows all the places where drinking water is now accessible.

Climate Change Impact and Considerations

71.   The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.



There are no appendices for this report.   







Author: Shane O'Connor

Acting Head of Libraries



Author: Melanie Laban

Head of Community Projects and Relationships



Author: Karl Chitham

Museums Director



Author: Marcus Sherwood

Head of Parks and Recreation




Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities


MEMORANDUM                                            56                                  15 September 2021

Our Reference           21/1196

TO:                      Chair and Members

Communities Committee

FROM:                Andrew Quinn

DATE:                 02 August 2021

SUBJECT:           Naenae Projects Update




That the Committee receives and notes the information.


Purpose of Memorandum

1.    To provide an update to the Committee on the progress and management of the Whakatupu Ngaengae Project (pool and town centre development) since the last Committee meeting on 16 June 2021. 

Project Update

2.    Since the last report in June 2021, the recruitment of the remainder of the specialist resources needed for the project has been completed. Latest to join the team are Quantity Surveyors Barnes, Beagley and Doherr (BBD) who have extensive experience in the cost planning and management of aquatic and leisure sports facilities. Also joining the team is GHD as consent planner and McMahon Services New Zealand Limited as the contractor for the demolition phase


3.    McMahon Services are local to the Hutt Valley and GHD have an office based in Wellington. Whilst GHD were originally appointed as structural engineers partnering with lead designer Architecture HDT, the planning appointment was procured through a public tender process. 


4.    At the time of writing, the design team has completed the first stage of design development; the Masterplan and design brief and is nearing completion of concept designEach stage has provided the opportunity to better understand the needs and requirements of the community and the various aquatic sports users.  


5.    During the master planning stage, the team explored earlier decisions made on the location of the pool building, using as a foundation the Naenae Spatial Plan. The design team discovered some potential safety improvements which could be made by repositioning the pool building from what was proposed in the original plan and suggested options to the Community Advisory Group (CAG) and Major Projects Board and this is now being explored in the design process.


Development of Naenae Town Centre

6.    Since the last report, the project team have made progress with the acquisition of property for community facilities in Hillary Court. Vendors for 27 Hillary Court (the former Naenae Post Office) have verbally accepted an offer and (at the time this paper was written) we are awaiting a signed sale and purchase agreement.  


7.    The property will require strengthening and refurbishment to bring its condition up to the standard expected for a public facility. Options for fit-out will be discussed with the CAG, once the property has been secured. 


8.    Progress has also been made in leasing a further space in Hillary Court. These two properties will fulfil the need for community space in the medium-term replacing facilities that have been lost by the closure of the Naenae Community Hall.  


Community engagement 


9.    There has been good engagement with the community and a number of workshops held to share information and gain feedback as the design progresses.  


10.   The last meeting was held with the CAG on 19 August 2021 via video conference due to COVID19 restrictions and the presentation was shared with the wider stakeholder group of aquatic sports users. Prior to that, the project team met with the CAG and the wider stakeholder group of aquatic sports users on 30 June 2021. 


11.   The next steps for the team will be to seek formal feedback on the full concept design in October 2021.  There has been a good response from the public to an offer for people to have a piece of the old pool to reuse or keep as a memento, and this is being built into the demolition and salvage process.


Financial Considerations

12.   The project team has been successful in negotiating a new set of milestone dates for the project with Crown Infrastructure Partners (CIP) and the amendment to the original agreement is attached as Appendix 1 to the report


13.   The project end date of July 2024 is unchanged but some of the earlier dates have been reset to reflect progress and a more informed programme for the project.  

Risk Management

14.   To ensure that the project stays within budget, we have deployed specialist risk management expertise and completed a repeat of the quantitative risk analysis (QRA) that was used to create the original budget.  


15.   The modelling suggests that the forecasted outturn cost for the project remains within the established budget of $68.0M, based on the current design


Climate Change Impact and Considerations

16.   The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide


17.   The design team are actively working on reducing the environmental effects of the pool’s systems by introducing innovations that will reduce the carbon footprint of the building and deliver operational efficiencies. Work is also progressing to gain a Greenstar rating for the pool through the NZ Green Building Council, in conjunction and with the assistance of crown entity Callaghan Innovation.       


Legal Considerations

18.   There are no legal implications connected with this report. 








Amendment Letter #1 Relating to Funding Agreement - Crown Infrastructure Partners Limited









Author: Andrew Quinn

Project Manager (Naenae)







Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities




Attachment 1

Amendment Letter #1 Relating to Funding Agreement - Crown Infrastructure Partners Limited





                                                                             64                                  15 September 2021

Communities Committee

23 August 2021




File: (21/1359)





Report no: CCCCC2021/4/118


Tracks and Trails Update





1.    To provide the Committee with an overview of the strategic context of the tracks and trails network in Hutt City and to provide an update to the current tracks and trails workplan, as requested during the Long Term Plan process.



That the report be noted and received.


2.    The tracks and trails network in Hutt City is guided by a number of strategic Council documents including; Reserves Strategic Directions, Making Tracks, 2009 and the Parks Asset Management Plan.

3.    The primary purpose of the track and trail network is to provide opportunities for residents to access our parks and open spaces for recreation purposes including connecting to nature. Alongside this many also provide connections between our open spaces, places of interest, communities and transport nodes. As such they are an important asset which needs to be well maintained.

4.    In 2020 a condition assessment and audit was completed on all of the Hutt City Council managed tracks, (this excluded the mountain bike park and all the fire access tracks, including the ECNZ / Ridge track, as these are managed separately).

5.    This showed that many of the tracks were in poor condition and in need of upgrades and maintenance in order for them to continue to function as a network for the city’s residents.




6.    A workplan has been produced based on the assessment, prioritising tracks based on a number of factors including:

·    Their value to the track network

·    Their ability to offer alternative transport routes (eg walking from the hills to the valley floor)

·    Their condition

·    Level of user risk

·    Their popularity as recreational tracks

7.    The report identified approximately $1.4M worth of work required to bring the track network up to an acceptable standard, however this excludes several factors including, design and consenting, recent cost escalations,  regional cost variations, hard-to-access sites and omission of some key features (such as signage and potentially re-instating tracks recommended for closure).  Therefore officers are working on $3M as a more realistic cost estimate.

8.    Based on this, officers have taken the approach of renewing existing tracks before considering construction of new tracks, unless a new track would add significant value to the network as a whole.  Given Council’s intention to shift to more community-led development, community/voluntary input may become part of this criteria in the future.

9.    It is noted that any funding diverted from renewals into new track construction reduces Council’s ability to deliver on this programme and maintain the overall network into the future.

10.   The condition of the track sections was recorded based on Road Assessment and Maintenance Management (RAMMS) criteria, used for road condition and asset management.  This ranks the condtion on a scale of 1-5, with 5 being the worst condition (very poor). Tracks sections were also scored for user safety (also 1-5) and expected remaining life in years.

11.   Table 1 shows the distribution of categories across the track sections and also the structures. This indicates that 37.8% of the tracks audited are “poor” (4) or “very poor” (5) and only 17.8% are “good” (2) or “excellent” (1).

Table 1 – the number of track sections and their assessed condition grades.



12.   The following tracks were identifed as being a category 5 in either track condition or user risk:

·    Tawhai Track – Stokes Valley

·    Kamahi Track, Stokes Valley

·    Pomare Station to Stokes Valley

·    Rata Street Loop Extension

·    Waterfall Route, Percy Reserve

·    Un-named Track, Percy Reserve

·    Jasmine Track shortcuts, Percy Reserve

·    Westhill Pipe Track, Point Howard

·    Skateboard Link Track, Jubilee Park

·    Galbraiths Gully Stream Track

·    Galbraiths Gully, Ridge Track

13.   The following tracks were identified as being a category 4 in either track condition or user risk:

·    Haywards Track, Haywards Scenic Reserve

·    Whites Line East Track, Haywards Scenic Reserve

·    Sugarloaf Track, Percy Reserve

·    Bulldozer Track, Percy Reserve

·    Kohokohe Climb, Percy Reserve

·    Ratanui Circuit, Percy Reserve

·    Rata Track, Percy Reserve

·    Lower Pond Loop, William Park,

·    Minoh House – Normandale overbridge car-park

·    Bertrams Reserve, Belmont

·    Un-named trail, Redvers Drive, Belmont

·    Mt. Crowthwer Track, Wainuiomata

·    Rata Street Loop


14.   Additionally all structures along the tracks were assessed and these have been similarly prioritised.  For the most part, these structures were in reasonable condition, but the user risk was highlighted, based on compliance issues, such as unprotected drops.  Improvement works to these will be completed at the same time as the tracks renewals, with the exception of some bridges / boardwalks which are in poor condition and will need prioritising.  These are at Bertrams Reserve and Gaskill Grove.

15.   As part of the Long Term Plan, funding has been set aside for asset renewals, including tracks and trails.  Tracks that are in poor or very poor condition (grade 4 or 5) have been prioritised for action over the coming years.  Prioritisation has been based, not just on their condition and user risk, but also on their popularity, user profile, value to the overall network and ability to offer walking linkages.  Sites have also been grouped based on location, in order to create project ‘packages’ and achieve efficiences across the range of sites.

16.   The tracks proposed for maintenance this financial year (2021/22) are:

i.    Tawhai and Kamahi Tracks in Stokes Valley

ii.   Rata Street Loop extension in Naenae

iii.  Waterfall Track and Ratanui Loop at Percy Reserve.

17.   Signage is not addressed in this report.  The intention is to replace signage as tracks are upgraded, noting that in some areas, such as Maungaraki,  a separate signage plan is required due to the complexity of the network.

18.   Appendix 1 attached to the report lists the tracks, their recommendations, plan of action and timeframes. Tracks with walking linkages such as those at Jubilee Park and the Westhill Pipe Track in Point Howard have been highlighted with an asterisk.

Climate change impact and considerations

19.   Some of the tracks impacted by this report can be used as commuter routes and community connections.  By maintaining them, they will encourage people to consider and use active transport options thus reducing private vehicle use and contributing to the city’s carbon reduction programme.


20.   Consultation is not required.

Legal considerations

21.   There are no legal considerations

Financial considerations

22.   There are no financial considerations








Tracks Work Programme










Author: Janet Lawson

Reserves Asset Manager







Reviewed By: Marcus Sherwood

Head of Parks and Recreation




Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities


Attachment 1

Tracks Work Programme


Appendix 1: Tracks work Programme

This includes ll tracks assessed as Poor or Very Poor showing the recommendations, proposed actions and timeframes.  Tracks with walking linkages are highlighted with an *.



HCC priority ranking

recommendations from survey

proposed action


Tawhai track

Stokes Valley


Abandon current track route, close and remove from records  (Full re-alignment at a better grade could be investigated, likely cost $45,000)

steep sections re-aligned and steps added where necessary


Kamahi Track

Stokes Valley


Establish proper tramping track, vegetation clearance, marking, minor formation

as proposed


Rata Street loop extension



Significant re-alignment and new formation required to re-establish this route

as proposed


Waterfall route, Percy Reserve*

Western Hills


Renew track with some alignment improvement and installation of proper steps. 

as proposed


Pomare Station to Stokes Valley*

Stokes Valley / Pomare


Close track with signage

close track with signage


Skateboard link track, Jubilee Park*

Western Hills


Re-shape, replace boxed steps, clear leaf litter

as proposed


Jubilee Gully Loop-South side*

Western Hills


Re-form bench, install edge boards and some barriers, replace retaining, clear leaf litter, replace bridge, add boxed steps.

as proposed


Galbraiths Gully, ridge track

Western Hills


Abandon.  Consider finding a better route

as proposed

Closure complete

Rata St. Loop



Re-align several sections by forming new track beside stream, reducing the number of crossing points and removing steep steps

to assess and complete in stages

partially complete.  Remaining work TBD

Ratanui circuit, Percy Reserve

Western Hills


Replace defective steps and retaining, reshape track, add signage, improve drainage

As proposed

programmed for completion September 2021

Galbraiths Gully stream track*

Western Hills


Install appropriate signage indicating route only

as proposed, stall boxed steps at entrance and retaining a slip point


Westhill Pipe track, Point Howard*

Eastern Bays


Consider full reconstruction with proper boxed steps. Last 66m of steps can be utilised.

as proposed


Haywards Track, Haywards Scenic Reserve

Eastern Hills


Install bridge, boardwalk and culverts in wet areas. Install new boxed steps with new track formation with some re-alignment. Install barrier at end at concrete culvert

to be investigated


Whites /line East Track, Haywards Scenic Reserve

Eastern Hills


Drainage, formation and new boxed step installation. Install signage off ECNZ Road.

to be investigated


Rata Track, Percy Reserve

Western Hills


Replace random steps, add surfacing

all tracks in Percy Reserve to be investigated, designed and programmed as a package


Jasmine track shortcuts, Percy Reserve

Western Hills



as proposed


Un-named track, Percy Reserve

Western Hills


Re-construct upper section and re- surface whole track

as proposed

programmed for completion September 2021

Sugarloaf track, Percy Reserve

Western Hills


Re-align some sections, add boxed steps, add aggregate surfacing

all tracks in Maungaraki to be investigated, designed and programmed as a package


Bulldozer Track, Percy Reserve*

Western Hills


Replace boxed steps, re-align some sections on a more favourable grade and provide surfacing and new boxed steps if necessary.

all tracks in Percy Reserve to be investigated, designed and programmed as a package


Kohokohe climb, Percy Reserve*

Western Hills


Re-shape, with some re-alignment, install boxed steps,

all tracks in Percy Reserve to be investigated, designed and programmed as a package


Mt. Crowther track,



consider closure

close track with signage


Un-named trail, Redvers Drive

Western Hills


Install boxed steps if this is to become the reserve access

as proposed


Bertrams Reserve*

Western Hills


Re-form track where required with new boxed steps and drainage

as proposed


Minoh House – Normandale overbridge car-park*

Western Hills


Re-construct step flights with steps having proper geometry, add mesh to stair, convert handrail to gripable.

as proposed.  Lower priority as recently repaired and long life expectancy


Lower Pond loop, William Park

Eastern Bays


Close track with signage

as proposed

to be integrated into Williams Park management plan






                                                                             68                                  15 September 2021



Communities Committee

20 August 2021




File: (21/1197)





Report no: CCCCC2021/4/119


Communities Committee Work Programme







That the work programme be noted and received.








Communities Committee Work Programme 2021









Author: Annie Doornebosch

Democracy Advisor






Reviewed By: Kate Glanville

Senior Democracy Advisor



Approved By: Kathryn Stannard

Head of Democratic Services


Attachment 1

Communities Committee Work Programme 2021


Communities Committee – Work Programme – 2021




Cycle 5

17 November


Work Programme

A Doornebosch



Director’s Report

A Blackshaw



Naenae Projects Update

A Quinn



Arts and Culture Policy

K Chitham



Possible Alternative Uses of a Refurbished Petone Wharf

J Lawson/M Sherwood



Neighbourhood Support Regional Trust

M Laban



2021/22 Community Funding Recommendations

D Hunter



Williams Park Management Plan

T Kimbrell



Boulcott Memorial Research Project

A Blackshaw/K Chitham



City Safety

M Laban



166 Upper Fitzherbert Road – Electricity Corporation NZ Track Encroachment

T Kimbrell



24 Sydney Street Revocation

T Kimbrell



Wainuiomata Drainage Reserves

T Kimbrell



Approach to City Safety

M Laban



Approach to supporting and enabling sport, recreation and play (action from the Long Term Plan/Annual Plan Subcommittee)

M Sherwood



Spatial Plan and Urban Design Update

K Puketapu-Dentice



Homelessness Update (Annually)

O Miller