community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a) recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any other statutory requirements that may apply to a particular delegation;

(e) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g) promote centralisation of those functions where the appropriate expertise must be ensured; and

(h) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

· Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

· Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

· Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

· Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

· Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· The review of Local Community Plans as required.

· Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

· Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

· Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

· Arts and crafts in its area.

Grant:

· Local community awards.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

· Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

· Naming new roads and alterations to street names.

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Resource Management Hearings:

· Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§ Hearings commissioners are kept abreast of developments in the legislation.

§ Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§ The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.

appendix 1 – community engagement fund

criteria

The fund is for local activities and events that directly benefit the local community.

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt.

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents.

The ward allocations are listed below:

Ward	Amount
Eastbourne	$2,366
Petone	$6,250
Wainuiomata	$8,607
Central	$9,320
Eastern	$8,461
Northern	$7,644
Western	$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

· purchase of office equipment

· food and catering costs

· community festivals

· youth group events and projects run by the elderly or citizens associations

· art projects that are not part of the core curriculum

· advertising, promotion costs

What won’t be funded

Activities that:

· promote an organisation’s religious, ethical, commercial or political views

· involve buying land or buildings or carrying out maintenance on buildings

· duplicate services that are already covered by Council or by government agencies eg, health or education providers

· have already begun or have already finished

· involve the redistribution of funds to others at the applicant’s discretion

· involve fundraising or legal costs

· involve capital investments or trust funds

· go towards prize money

· are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

· use funds only for the approved purpose and in accordance with any terms and conditions set by Council

· use funds by June 30 of the following year

· let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

· lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

· allow Council to audit the use of the funds should it wish to do so

· recognise Council’s support in all publicity material, annual reports and similar publications

· complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

· make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

11 30 August 2021

HUTT CITY COUNCIL

Poari Hapori o Pito-one | Petone Community Board

Meeting to be held via Zoom on

Monday 30 August 2021 commencing at 6.30pm.

ORDER PAPER

Public Business

1. APOLOGIES

Ms P Hanna

2. He Mihi (21/1218)

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

Nā Rangimarie Rose Pere

3. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4. Mayor's Address (21/1219)

Verbal address by Mayor Barry

5. Presentations

a) Presentation by Local Councillor from Greater Wellington Regional Council (21/1232)

Verbal presentation by Cr Josh van Lier

b) Presentation by the Jackson Street Programme (21/1229)

Verbal presentation by a representative of the Jackson Street Programme

6. CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

7. Minutes

Meeting minutes Petone Community Board, 28 June 2021 12

8. Report referred for Board input before being considered by Subcommittee of Council

Traffic Resolution - Cuba Street, Petone - P15 & P120 Parking Restrictions (21/1267)

Report No. PCB2021/4/181 by the Traffic Engineer - Network Operations 21

9. Democracy Advisor's Report (21/1220)

Report No. PCB2021/4/102 by the Democracy Advisor 25

10. 2021 Young Elected members Hui (21/1230)

Memorandum dated 3 August 2021 by the Democracy Advisor 27

11. Information Items

a) Petone Library remedial work and Moera Library proposed extension- update (21/1266)

A verbal update by the Director, Neighbourhoods and Communities

b) Other uses for refurbished Petone Wharf (21/1335)

Memorandum dated 20 August 2021 by the Head of Parks and Recreation 33

12. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Judy Randall
DEMOCRACY ADVISOR

20 28 June 2021

HUTT CITY COUNCIL

Poari Hapori o Pito-one

Petone Community Board

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

Monday 28 June 2021 commencing at 6.30pm

PRESENT: Mr M Fisher (Chair)

Mr M Henderson Mr M Roberts

Mr A Voutratzis Ms K Yung

Deputy Mayor T Lewis (until 7.35pm)

APOLOGIES: Ms P Hanna

IN ATTENDANCE: Mayor C Barry

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr K Puketapu-Dentice, Director Economy and Development

Ms A Soper, Engagement Lead

Ms L Castle, Community Library and Heritage Services Manager - Petone

PUBLIC BUSINESS

MINOR ITEM NOT ON THE AGENDA

Resolved: (Mr Fisher/Ms Yung) Minute No. PCB 21301

“That in terms of Standing Order 10.13 the Board agrees that a minor matter relating to a presentation by Ms H Swales from the Jackson Street Programme which was not included on the agenda be discussed at this meeting.”

2. APOLOGIES

Resolved: (Mr Fisher/Mr Henderson) Minute No. PCB 21302

“That the apology received from Ms Hanna be accepted and leave of absence be granted and the apology for early departure received from Cr Lewis be accepted.”

He Mihi

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

Nā Rangimarie Rose Pere

4. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

5.	Mayor's Address Mayor Barry provided a verbal address attached as pages 7-8 to the minutes.

6. Presentations

Presentation by a Representative of Nourish Trust

Ms Gabe Ralph and Ms Clare Turner, representatives of Nourish Trust (the Trust) described the work of the Trust. They explained the Trust had fundraised over the past seven years to provide hampers for those in need in Lower Hutt and Porirua. In 2020 the Trust provided hampers to almost 1,000 families through local schools. Feedback from schools and whānau showed the hampers had made a significant difference to families at Christmas time. They thanked members for the Community Engagement funding that had helped with this work.

Presentation by Local Councillor from Greater Wellington Regional Council

Cr P Lamason provided an update:

· Over 2,000 submissions were received during its Long Term Plan consultation regarding the airport bus. The time required for a tender process meant the new electric buses would not be running until July 2022.

· Flood information for the Waiwhetu Stream and for Wainuiomata was being updated ready for the District Plan review.

· Consent applications for the work to begin RiverLink would be lodged on 2 August.

In response to questions from members, Cr Lamason said GWRC Councillors voted unanimously against providing an airport bus to regional centres because of the expense. She agreed to report back to members on progress with the sea wall upgrade at Port Road.

Presentation on Council's Connected Communities Plans

The Engagement Lead tabled a report from the Director, Neighbourhoods and Communities, attached as page 9 to the minutes. The Chair agreed to ensure the report was distributed to members.

In response to a question from a member, the Engagement Lead agreed Council’s existing plan for Petone would be taken into consideration and built on as much as possible.

Cr Lewis left the meeting at 7.35pm.

Presentation on Engagement in Moera and the Moera Library Extension

The Engagement Lead explained how Council’s new approach to engagement aimed to reach wider into communities. She said Council hoped to create ongoing connections with the community rather than flash points of consultation. She said using this approach had already helped to build a picture of the challenges and positive aspects of Moera. She noted there were a number of projects Council was looking at partnering with others to achieve. She added there were opportunities for locals to have their say and be involved.

In response to questions from members, the Engagement Lead agreed to meet with Ms Yung and the Chair to discuss ways to empower and involve the community and build bridges to other organisations. She said she was co-ordinating with Council officers so that all officers were aware her team was the reference point for engagement. She agreed to report back on a timeline for extensions to the Moera Library.

Presentation by a Representative of Jackson Street Programme (JSP)

Ms H Swales, a representative of the JSP, updated members on various items of interest:

· JSP supported Council officers’ recommendations to install a loading zone on Victoria Street and to convert a loading zone on Jackson Street to a parking space. She added that the JSP supported moving loading zones to side streets to prevent damage to shop verandahs.

· JSP had requested that Council’s Transport Division re-locate disability parking spaces to safer areas off Jackson Street. She asked for members’ support.

· JSP was concerned infill housing would exacerbate the problem of vehicles parking overnight on Jackson Street. She noted this issue already impacted food and other businesses that stayed open in the evening after parking zone time limits. She said the JSP would like a conversation with Council on the matter.

· A proposed mural showing Petone in pre-European times on the wall of the Victoria Tavern had received funding from Creative NZ. She said local Iwi had approved the mural and would be asked to provide a blessing. She added the Board and Council would be invited to the event.

· An arts trail was planned using 10 buildings in the Jackson Street area to depict the colourful history of Petone. Funding and approvals were being sought.

· JSP was concerned empty rubbish bins from apartments left on the street after collection could become dangerous projectiles on windy days.

· JSP was concerned plans for a Petone streetscape were too contemporary for the historical precinct. It would welcome a conversation with Council on the design of seats, rubbish bins and bike stands.

· JSP was concerned the Jackson Street footpaths were dangerous. It was hoped some of the funds targeted for renewals in Council’s Long Term Plan would be used to maintain Jackson Street footpaths.

· JSP was meeting with officers involved in the District Plan Heritage review to establish which buildings were protected under the Heritage Policy and to discuss parking.

· A plan to celebrate Matariki had been developed for the July school holidays.

· Businesses were being encouraged to be part of the WOW promotion. Some were taking part in the upcoming VISA Wellington On a Plate Festival.

· Jacskon Street had a waiting list of businesses wanting shop space. Many were opening on side streets adding to the vibrancy of the area.

In response to questions from members, Ms Swales said the JSP had asked Council to insert coloured dots and change car parking to parallel parks near pedestrian crossings to improve pedestrian safety. She agreed a lower speed limit and a fresh look at parking in Petone could be helpful.

The Director Economy and Development advised Council was investigating speed limit changes around Lower Hutt including Jackson Street. He added Council was consulting on its Integrated Transport Policy and would be taking a city-wide approach to the issue. He said this would involve bus priority lanes and micro mobility lanes. He acknowledged teething problems with the new bins roll-out. He agreed to report back to the Board Chair and Ms Swales on issues that were specific to businesses.

7. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

8. Minutes

Resolved: (Mr Fisher/Ms Yung) Minute No. PCB 21303

”That the minutes of the meeting of the Petone Community Board held on Monday, 12 April 2021, be confirmed as a true and correct record.”

9. Reports referred for Board input before being considered by Subcommittee of Council

Victoria Street, Petone - Proposed P15 Loading Zone Parking Restriction (21/899)

Report No. PCB2021/3/131 by the Traffic Engineer

Resolved: (Mr Fisher/Mr Henderson) Minute No. PCB 21304

“That the Traffic Subcommittee recommends that Council:

(1) receives and notes the information;

(2) approves the installation of a Loading Zone (P15 At All Times) and associated No Stopping At All Times restrictions on Victoria Street, as shown in Appendix 1 attached to this report;

(3) rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4) notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve serviceability for the building and surrounding local businesses.

The proposed changes support Council’s Parking Policy 2017.

10.

Submission to Hutt City Council's Draft Long Term Plan 2021-2031 (21/891)

Memorandum dated 8 June 2021 by the Democracy Advisor

Resolved: (Mr Fisher/Mr Roberts) Minute No. PCB 21305

“That the Board:

(1) notes that a submission in respect of Hutt City Council’s Draft Long Term Plan 2021-31 requires the Board’s retrospective endorsement; and

(2) endorses its submission attached as Appendix 1 to the memorandum.”

11.

Democracy Advisor's Report (21/821)

Report No. PCB2021/3/76 by the Democracy Advisor

Speaking under public comment, Mr Paul Stowers outlined issues with ‘boy racers’ in Cornish Street, Petone. He explained problems with noise, broken glass, rubbish and rubber caused by large groups of vehicles arriving in Cornish Street on Friday and Saturday nights. He said the revving, screeching and the booming music from the modified vehicles was deafening. He added the vehicles did not exit the street until late, sometimes in the early hours of the morning. He had counted up to 200 vehicles in one night leaving the street. He expressed frustration with delay in Council officer responses to questions from residents. He expressed disappointment in Council’s delayed action on the problem. He considered Council’s consultation with local businesses and residents that took place in February 2021 showed clear support for traffic calming proposals. He asked for these to be implemented as soon as possible.

In response to questions from members, Mr Stowers said his preference was for traffic calming to mitigate the problem. He noted this was supported by the majority of those consulted by Council in February 2021.

Mayor Barry agreed the Director, Economy and Development would investigate the matter and report back to members.

Members asked the Democracy Advisor to forward the information in paragraphs seven and eight of the report to Mr Stowers.

Resolved: (Mr Fisher/Mr Voutratzis) Minute No. PCB 21306

“That the Board receives and notes the report.”

12.

Chair's Report (21/822)

Report No. PCB2021/3/77 by the Chair, Petone Community Board

Ms Yung advised the Whaitua Committee meeting on 24 June 2021 had been deferred to a later date. She asked members to encourage residents to take part in the climate change survey that had emerged from the Climate Change workshops.

Resolved: (Mr Fisher/Mr Voutratzis) Minute No. PCB 21307

“That the Board notes and receives the report.”

13. Information Item

Update on Report 21/15 Jackson Street, Petone - Proposed P60 Parking Restrictions (21/893)

Memorandum dated 9 June 2021 by the Traffic Engineer

Resolved: (Mr Fisher/Mr Roberts) Minute No. PCB 21308

“That the Board receives and notes the memorandum.”

14.

Verbal update from Mr Voutratzis - Reference Group for the Jackson Street Project

Mr Voutratzis advised the Jackson Street Project would not be continuing. He suggested that work already completed be retained for future discussions on Jackson Street.

15. QUESTIONS

There being no further business the Chair declared the meeting closed at 8.50 pm.

M Fisher

CHAIR

CONFIRMED as a true and correct record

Dated this 30th day of August 2021

Mayoral Statement June 2021

Kia ora koutou katoa,

I hope you all have been keeping safe over the past week.

Once again, the recent COVID-19 scare we’ve had in Wellington is a reminder for all of us to stay vigilant.

As local leaders we must set a good example of public health behaviour for the people who live in our city.

Please continue to encourage our residents, especially the ones in your communities, to scan QR codes, wash and sanitise hands, and maintain social distancing.

Even though things are looking positive, remember to check on your friends and family, and encourage ‘local’. These are stressful times, particularly for our small businesses, and it’s important that we all continue to support each other.

LTP

Since the last community board meeting, Council has unanimously agreed to more than double its capital investment as part of its 10 year plan.

This is a massive milestone for the people of Lower Hutt, and it will allow us to front up to some of the biggest challenges we face by getting back to basics and investing in core infrastructure

82 per cent of submitters on our draft ten year plan said that we need to significantly increase our three waters investment. That’s why we’re investing $587 million to fix, replace, and service our pipes over the next ten years.

83 per cent of submitters said that it’s vital that we take a proactive approach to transport investment in our city. We will invest $406 million to support our transport and micromobility programme.

80 per cent of submitters agreed that we should build a new $68 million Naenae Pool so that it replicates the previous facility in size and function, along with innovation and efficiency.

And although the submitters were more split on what to do with Petone Wharf, I’m pleased to say that Council will bring forward budget to demolish the head and fully refurbish most of Petone Wharf to financial years 2021-23.

Community visits

I also wanted to update you on what’s been happening in the community since we last met.

Late last May, we blessed the new housing development site, Takai Here Tangata, alongside our partners Te Āti Awa, Kahungunu Whānau Services, and Urban Plus Limited.

This partnership will deliver homes to help our local whānau into housing permanency, and make a small, yet important, difference in the face of Lower Hutt’s housing crisis.

I would like to congratulate the recent Queen’s birthday honour recipients from our city. They have made an enormous contribution to our city and country, and fully deserve the recognition they received. They are:

David John Appleyard for services to education
Bruce Henry Hart for services to education
Peter Ronald Horne for services to bowls and Paralympic sport
Shirley Audrey Lanigan for services to nursing
Peter Anthony Miskimmin for services to sports governance and public service
Benita Jane Robinson for services to the community
Vanessa Ann Taylor for services to bowls and the community

And finally, nine of our local businesses have been nominated for this year's Wellington Gold Awards. We know our city has hubs of business innovation and excellence, and I’m excited to continue visiting our local businesses who drive our city’s economy.

Council's Connected Communities Plans - by the Director, Neighbourhoods and Communities

23 30 August 2021

Petone Community Board

10 August 2021

File: (21/1267)

Report no: PCB2021/4/181

Traffic Resolution - Cuba Street, Petone - P15 & P120 Parking Restrictions

Purpose of Report

1. The purpose of this report is to seek the Petone Community Board’s endorsement of the proposed parking restrictions outside the Salvation Army’s Worship and Community Centre at 72 Cuba Street, Petone.

Recommendations

That the Board:

(1) receives the information;

(2) recommends to the Traffic Subcommittee the proposed Parking Restrictions on Cuba Street, Petone as follows:

(a) P15, (8am – 6pm Monday to Friday (excluding Public Holidays)) and

(b) P120, (8am – 6pm Monday to Friday (excluding Public Holidays))

as shown in Appendix 1 attached to this report; and

(3) notes that the above resolution would not take effect until it has been approved by the Traffic Subcommittee, ratified by Council and traffic control devices that evidence the restrictions have been installed.

For the reason that the proposed restriction will improve serviceability for the surrounding area, and is supported by Council’s current Parking Policy.

Background

2. Council officers were approached by the Salvation Army’s Central Youth Services Director on the recommendation of a Petone Community Board Member, to assess the current parking allocation outside their community centre in light of recent changes to their community playground and community services.

Discussion

3. The following proposed traffic resolution will be brought to Council’s Traffic Subcommittee on 7 September 2021:

Cuba Street, Petone – Proposed P15 and P120 Parking Restrictions
(8am to 6pm, Monday to Friday – excluding Public Holidays).

4. It is intended to provide one (1) P15 parking space and three (3) P120 parking spaces along the Cuba Street frontage of the Salvation Army Worship and Community Centre.

5. The 5.4m P15 parking space will facilitate short term ‘drop in’ access to the centre. The recent addition of a coffee cart service aligns with the short term nature of the parking space.

6. The three (3) P120 spaces occupying 17.6m of kerb space will allow for vehicle turnover for people wishing to access the services offered by the community centre, including the community playground.

Options

7. The Board’s options include:

a. Maintain the existing level of service (unrestricted parking).

b. Endorse the proposed changes.

c. Recommend a modified set of time restrictions to a greater or lesser extent to those proposed within this report.

8. Council Officers support option b, as the proposed restrictions align with current weekday on-street parking demand.

Climate Change Impact and Considerations

9. The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

10. The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.

Consultation

11. The residents / owners of the private residences at 68 and 70 Cuba Street have been approached for comment. At the time of writing this report, no responses have been received.

Legal Considerations

12. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017

Financial Considerations

13. These changes can be, and will be, funded from Council’s 2021/22 transport budgets.

Appendices

No.	Title	Page
1 ⇩	Appendix 1 - proposed parking restrictions on Cuba Street, Petone	24

Author: Charles Agate

Traffic Engineer - Network Operations

Approved By: John Gloag

Head of Transport

26 30 August 2021

Petone Community Board

03 August 2021

File: (21/1220)

Report no: PCB2021/4/102

Democracy Advisor's Report

1. The primary purpose of the report is to update the Board on items of interest.

Recommendation

That the Board receives and notes the report.

Consultation and community engagement

2. Draft Management Plan for William’s Park

Council is currently consulting on its draft Management Plan for Williams Park, Days Bay that has been developed based on feedback received earlier this year. The feedback will be used to inform the final draft of the plan. To have your say go to https://haveyoursay.huttcity.govt.nz/williams-park-management-plan.

3. Online feedback wanted

Council is looking for residents to join an online panel to get public feedback on a range of issues and policies affecting Lower Hutt: http://www.huttcity.govt.nz/Your-Council/Have-your-say/hutt-city-views/

4. District Plan Review

Council is still keen to receive your ideas, concerns and suggestions on the District Plan as it is reviewed. Go to: https://haveyoursay.huttcity.govt.nz/district-plan-review to have your say.

The Beltway Cycleway has opened

5. Stage 1 of the Beltway Cycleway has opened. It extends 6.5km from the River Trail in Taita to Waterloo Railway Station. This provides a safe cycling and micro-mobility connection across a major transport route in Lower Hutt. The next stage of the cycleway will stretch to Seaview where it will connect to the Wainuiomata Hill and Eastern Bays shared paths.

Assistance with local projects and initiatives

6. Council has dedicated experts who can provide advice on ideas and initiatives for community projects and events. See http://www.huttcity.govt.nz/Your-Council/Have-your-say/proposing-a-project/ for more information.

Flood hazard mapping

7. Wellington Water Ltd is modelling the likely impacts of extreme rainfall on the urban areas of Lower Hutt. The resulting stormwater flood hazard maps will show where waterways are most likely to breach their banks, where water moves across land during flooding and areas of ponding. The maps will provide information for forward planning of stormwater and other infrastructure and will be an important resource for civil defence planning. The work is expected to be complete by the end of 2021. See http://www.gw.govt.nz/flood-hazard-modelling for more information.

Rubbish and recycling update

8. Council is now seven weeks into the new residential kerbside service. There are still a few teething problems but the number of calls and emails are settling. There has already been a marked reduction in waste to landfill with green waste now going to Composting NZ and glass going to VISY. About seven tonnes of carbon have been saved in July with five electric trucks on the road and more electric trucks to be added in the weeks ahead. Officers encourage residents to use Council’s online form here to log requests.

2021/2022 Miscellaneous Administration and Training Budgets

9. The Board is allocated $8,000 per annum, comprised of

Miscellaneous Administration $5,000

Training $3,000

10. The Board has no expenditure to 31 July 2021.

	Miscellaneous Administration	Training
	$5,000.00	$3,000.00
Expenditure	$0.00	$0.00
Balance remaining	$5,000.00	$3,000.00

Appendices

There are no appendices for this report.

Author: Judy Randall, Democracy Advisor

Approved By: Kathryn Stannard, Head of Democratic Services

31 30 August 2021

training policy for community boards

1. Purpose

The purpose of ensuring that Community Board members have access to training is to enhance the effectiveness and efficiency of Boards in representing the interests of their specific community and supporting Council in its governance role by facilitating local input into Council’s decision-making processes.

The Training Policy (the policy) for Community Boards should be read in conjunction with the Code of Conduct for Elected Members.

2. PRINCIPLES

The following principles underpin Hutt City Council’s approach to the training and development of Community Board members.

· Training begins with the induction of Community Board members. Newly elected members will come from a variety of backgrounds and have differing degrees of training needs when they take up their role.

· Community Board members will have ongoing training and professional development needs which should be met to ensure they are able to fulfil their roles.

· Because having inadequately trained Community Board members is potentially more costly than providing training, Hutt City Council will invest in training.

· Any training undertaken must relate to the roles and responsibilities of each individual Community Board member.

· Funding will be available for training which meet the criteria contained in this policy. Funding will not be available for any training outside of those criteria.

3. Financial support

Community Board members are eligible for financial support for training and development. Such training and development may include on-demand webinars, development videos, formal training courses, attendance at seminars or attendance at relevant conferences in addition to training or information provided during induction.

A maximum cap of $3,000 per financial year for each Community Board will be applied. The maximum amount Council will pay towards the training needs and work programme of any one Community Board member is $1,500 per financial year.

There will be an overall training budget of $9,000 available to meet the training needs and work programme requirements of Community Boards each financial year.

Financial support may include the cost of attending the training courses, seminars, forums or conferences and other events and the related costs of travel and accommodation, if the training is not held in Wellington.

LGNZ courses at the beginning of each triennium are provided to members at no cost to their budget - this is funded through the induction training budget for elected members.

Community Boards’ Conference

The Community Boards’ Conference is held every two years. More than one Community Board member can attend if still within the overall training budget and any expenditure beyond budget be personally funded. Approval requires a formal decision as part of their Community Board meeting.

4. Procedure for applying for financial support

Consideration and Approval

Any request for funding must first be made to the relevant Board for consideration and approval. When making the decision to either approve or decline the request for professional development Boards must have regard to:

· The purpose and principles of the Training Policy

· the skills make up of Board members

· the skills required; and

· the amount of assistance requested with reference to the amount of training budget available.

The Board may approve any request for funding up to $750. They must advise the Head of Democratic Services directly of any requests and approvals. They must also make a formal decision as part of their Community Board meeting. The request must be placed on the relevant Board agenda for discussion.

Requests to attend formal training courses, seminars, forums or conferences and other events with a value over $750 (other than the Community Boards’ Conference) are to be made by the Chair or Deputy Chair of the Board in writing to the head of Democratic Services for a decision with a recommendation regarding whether or not the request should be approved based on the training criteria.

Any member attending a training course, conference, seminar or similar event will be required to provide a written report and evaluation to:

· The relevant Board in a form agreed in advance and

· The Head of Democratic Services.

5. criteria and basis for approval

The criteria and basis for any approval for financial support to be given for training and development under this policy are as follows:

· The training course is either specified in Schedule A of this policy OR relates directly to the specific Community Board member’s duties and responsibilities that are not covered in Schedule A; and

· Related to knowledge and successes including acceptance of recognition and prizes where this is relevant to the Community Board activity.

6. Procedure for applying for financial support for longer term training courses

All requests for financial support to attend longer-term training courses are to be made in writing to the Director Strategy & Engagement for a decision. Additional guiding principles when making a decision in this situation are:

· what is the overall duration of the course; and

· the point of time in the triennium when the training is requested.

Financial support, if approved, is capped at 50% of total costs (and within the maximum stated above).

SCHEDULE a

APPROVED TRAINING

Approval may be given by the relevant Board for attendance at any of the following courses:

Induction

· This includes Hutt City Council’s normal induction process for Elected Members.

· Chair and Deputy Chair training

LGNZ Courses – Local Government Equip

A series of two day workshops to bring new members up to speed and refresh longer serving members are held shortly after local government elections. Designed for all members, whether from district, city and regional Councils or Community Boards, the programme draws on a broad range of sector expertise and up-to-date information. Topics covered include:

· understanding the local government system

· role of members

· introduction to the Local Government Act

· decision-making

· long-term planning

· consultation

· regulation and the Resource Management Act

· funding

· putting democracy into practice - ethics, conflicts of interest and freedom of information.

This training provides knowledge about legislation and council processes to ‘get started'.

Members may also attend other LGNZ Professional Development Courses that:

· are relevant to the role they are playing as a Board member eg Chair, Deputy Chair, events, community development

· add to their level of experience and expertise as a Community Boards member and

· grow the engagement/consultation skills of members

· grow the technical/financial skill sets of members relevant to the role they play on the Board

http://www.lgnz.co.nz/equip/training/

Attachment 1

Appendix 1 - Notes re possible uses of and around Petone Wharf

Notes Re Possible Uses Of and Around Petone Wharf

1. Ferry Service to and from Wellington

People generally believe that a ferry service should be viable. The point is often made that the congestion for cars and buses going to Wellington has got worse so a ferry service would be supported. Using rail often means that people need to transfer to a bus to get to their workplace in Wellington city. The ferry terminal is better placed for a variety of workplaces.

If the ferry company hasn’t been talked with for a year or so it could be worth seeing if once their electric ferry is up and running if the existing ferry might be able to be used for Petone runs – even if just for a peak hour summer service.

Advertising the need to scooter or walk to the ferry could help overcome the lack of parking in the wharf area.

Note from officers: We spoke to the ferry operators about this in July, and their view remains that a commuter service would not be commercially viable. They are, however, open to considering additional weekend recreational services over summer, stopping at Petone Wharf and will consider this further.

2. Tourism Possibilities

Cycle tourism is going to be a major possibility once the Eastern Shared Pathway and Te Ara Tupua are completed. They are going to draw more people to the foreshore and to Petone. Ferry trips across to Matiu/Somes could be very popular – as long as cycle storage is available near the wharf.

The Wellington Tenths Trust could be interested in such a tourism venture.

See above

3. Use by waka and watercraft in general

The Tenths Trust has expressed interest in waka using the wharf or a pontoon. Boat and swimmer useability has been stressed by people as being needed.

4. Fishing

Fishing from the wharf provides a major source of food for people in the community. Facilities for fishing need to be incorporated.

5. Seating

A lot of feedback has been about the use of the wharf for looking at the view of the harbour, the city, the boats, the environment, the vista, the sunset. This has also been described as providing a feeling of wellbeing. More seats are said to be needed on the wharf to enhance community use.

6. Encouragement of use of the area

Kayaks and long boards could be for hire at the wharf. There could also be a toughened glass panel incorporated for viewing fish and activity sheets for children.

7. Shed/kiosk

A structure larger than the blue shed structure as written about in the risk assessment document could perhaps serve as a kiosk that sells tourism and use of watercraft tickets for whatever is available as well as provide shelter for ferry passengers.

8. Providing a key part of the investment in the foreshore and links to Jackson Street

Council is rejuvenating the existing flora and fauna. It is also potentially investing in new bins, rejuvenating artwork and improving walking and cycling connections along the length of the foreshore over the next few years. A refurbished wharf with suitable paling reinstated will be a focal point for and bolster these investments.

9. Petone 2040 opportunities

Key parts of P2040 include the importance of visually prioritising Petone gateways and also creating strong links between The Esplanade and Jackson Street – a 5 minute walk from the wharf. The wharf can play an important part in both of these, and help stimulate economic activity for local businesses at the same time.

10. Heritage and history

The wharf is one of a few visual letalone heritage landmarks in the whole of Lower Hutt. It helps provide a sense of place. The 2017 Council led consultation about the city’s four wharves showed that the Petone wharf was far and away the one used most recreationally by people.

Research from BlueHealth highlights the growing need for “blue space” and integrating the environment into the urban built form^{^[3]}. Blue spaces have shown that water bodies score just as well – if not better – in supporting psychological well-being as compared with “green” nature. The Wharf can play an important role in delivering this mental health benefit, especially as Petone intensifies.

Furthermore, like the character housing areas, the train station and Jackson Street, the wharf holds historical values as a symbol of Petone and its bygone working class industrial era.

There is also support for the historic wharf entrance to be restored to its previous shape and style as part of this.

“It provides fun for everyone in summer particularly those who can't afford the swimming pool. It is iconic and we should ….. use it in our marketing. Petone offers the best of both worlds. A relaxing time at the beach, and within 100 metres, quality shopping and eateries. We need to pull it all together. Kiwis want to see their own country now. Create tourism opportunities for NZers in Petone. Tie it altogether” ^{^[4]}

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.

[4] A response to a 2020 Petone Community Board survey

Pam Hanna (Chair)	Mike Fisher (Deputy Chair)
Mike Henderson	Matt Roberts
Alex Voutratzis	Karen Yung
Deputy Mayor Tui Lewis