1                                               10 August 2021

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 10 August 2021 commencing at 2.00pm

 

 PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne (from 2.02pm)

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                   Cr K Brown

 

IN ATTENDANCE:         Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Boggs, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Group Chief Financial Officer

Mr B Cato, Chief Legal Officer

Mr G Craig, Head of Business and Economy

Mr H Wesney, Head of District Plan Policy (part meeting)

Ms K Stannard, Head of Democratic Services

Ms A Doornebosch, Democracy Advisor

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga       

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

Cr Milne joined the meeting at 2.02pm.

 

2.       APOLOGIES 

Resolved(Mayor Barry/Deputy Mayor Lewis)                           Minute No. C 21301

“That the apology received from Cr K Brown be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

There was no public comment.

4.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 15-17 to the minutes.

5.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 18-20 to the minutes.  In response to a question from a member regarding the significant amount of official information requests and the impact and cost to Council, the Chief Executive advised that she would collate the information and provide it to the Mayor and Councillors.

6.       CONFLICT OF INTEREST DECLARATIONS

         Cr Hislop declared a conflict of interest in relation to matters relating to Seaview Marina Limited and took no part in discussion or voting on the matters.

7.       Committee Minutes with Recommended Items

a)       Komiti Iti Ara Waka | Traffic Subcommittee

 

6 July 2021

 

Resolved(Cr Dyer/Cr Mitchell)                                      Minute No. C 21302

“That the minutes of the meeting held on 6 July 2021, with the exception of items 4a)-4b), be adopted.

Recommended Items

Item 4a)

Victoria Street, Petone - Proposed P15 Loading Zone Parking Restriction (21/796)

 

Resolved(Cr Dyer/Cr Mitchell)                          Minute No. C 21303

That Council:

(1)   notes and receives the information;

(2)   approves the installation of a Loading Zone (P15 At All Times) and associated No Stopping At All Times restrictions on Victoria Street, Petone as shown in Appendix 1 attached to Report No. TSC2021/3/136;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve the serviceability for the building and the surrounding local businesses.  The proposed changes support Council’s Parking Policy 2017.

 

Item 4b)

Parliament Street, Melling - Proposed No Stopping At All Times Restrictions (21/797)

 

Resolved(Cr Dyer/Cr Mitchell)                      Minute No. C 21304

“That Council:

(1)   receives and notes the information;

(2)   approves the installation of a No Stopping At All Times restriction on the section of Parliament Street, Melling as shown in Appendix 1 attached to Report No. TSC2021/3/137;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)  notes that the resolution will take effect once the appropriate signage and/or markings have been installed.”

For the reasons that the proposed restriction would improve accessibility for local residents and businesses and promote compliance with the Land Transport (Road User) Rule 2004.

b)      Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

 

13 July 2021

 

 

Resolved(Cr Edwards/Deputy Mayor Lewis)              Minute No. C 21305

“That the minutes of the meeting held on 13 July 2021, with the exception of items 4a)-4b) and 6, be adopted.”

 


 

Recommended Items

Item 4a)

Rates Remission Policy (21/935)

 

Resolved(Cr Edwards/Cr Dyer)                         Minute No. C 21306

“That Council:

(1)  notes and receives the report; and

(2)  approves an addition to the Rates Remission Policy, attached as Appendix 2 to Report No. PFSC2021/3/150.”

Item 4b)

Procurement policy - proposed changes to financial thresholds (21/981)

 

Mayor Barry noted that officers were completing a number of pieces of work as they related to the delivery of Council’s Capital Programme (the programme).  He said Council had adopted an ambitious 10 year programme and it was important the correct policy settings were in place to ensure the majority of initiatives were delivered.  He highlighted it would be prudent to consider the Procurement Policy alongside the Financial Delegation Policy. 

 

Resolved(Mayor Barry/Cr Edwards)                 Minute No. C 21307

“That in accordance with Standing Order 25.2 (e):

(a)    the item should be referred back to the Policy, Finance and Strategy Committee meeting to be held on 14 September 2021; and

 

(b)    asks officers to review the Procurement Policy alongside the Financial Delegation Policy to consider changes in a holistic way.”

 

Item 6)

District Plan Review Update (21/962)

 

Cr Edwards elaborated on the report.  He highlighted an amendment to the original recommendation, asking officers to pause work on Significant Natural Areas (SNAs).  He advised this would be until the Government’s National Policy Statement on Indigenous Biodiversity (the Policy Statement) was released.  He said this would create a short timeframe to distribute the Draft District Plan Review.

Members highlighted concerns in deferring this work as they considered it would create uncertainty around when the District Plan would be available.

In response to questions from members, the Divisional Manager, District Plan Policy noted officers did not know what would be included in the Policy Statement or when it would be available.  He said current expectation was that Regional Councils would be responsible for identifying SNAs.  He noted if this was the outcome then any work conducted by officers now would be unnecessary.  He advised the focus of work over the next few months would be on building relationships with landowners.  He noted if there were further delays in the release of the Policy Statement and strong relationships with landowners were put in place early, this would assist later in the development of biodiversity requirements in the District Plan.  He said officers considered Council would still have an obligation under the Resource Management Act (RMA) to have some provisions in the District Plan around biodiversity.  He highlighted the two elements of work required – firstly the technical work which included the criteria and thresholds for identifying SNAs.  He said this would include ecologists assessing each property and mapping areas of indigenous vegetation or habitats.  He advised the second element of work would be the biodiversity provisions in the District Plan.   

The meeting adjourned at 2.37pm and resumed at 2.43pm.

The Divisional Manager, District Plan Policy elaborated further on the report.  He noted Council had a legal obligation to maintain biodiversity under the RMA, which would be included in the District Plan.  He highlighted the further obligation of Council to identify and protect significant areas of indigenous vegetation and habitats – the SNA’s.  He noted the Policy Statement would outline how this would be achieved and Council’s obligations.  He said until this was provided, it would be appropriate for officers to defer the work on SNA’s, but continue building relationships with landowners.

Cr Briggs highlighted this would not prevent Council from submitting on any changes to the Policy Statement which would be a separate engagement process.  He noted this would also allow officers to continue work around the review of the District Plan.

 

Resolved(Cr Edwards/Cr  Shaw)                       Minute No. C 21308

“That Council:

(1)   notes that central government has signalled changes to the National Policy Statement on Indigenous Biodiversity (NPS-IB), taking into account a number of issues across the country; and

(2)  directs officers to defer work on the ‘Significant Natural Areas’ part of the District Plan until the new NPS-IB is released by central government.”

c)       Komiti Hapori | Communities Committee

 

14 July 2021

 

 

Resolved(Cr Shaw/Cr Mitchell)                                     Minute No. C 21309

“That the minutes of the meeting held on 14 July 2021, with the exception of 5a), be adopted.”

Recommended Item

Item 5a)

Future Approach to Community Funding (21/813)

 

Resolved(Mayor Barry/Cr Dyer)                        Minute No. C 21310

“That Council agrees to the proposed Council approach (2021-2031) to working with and funding the community and voluntary sector, including:

(a)  an increased focus on support beyond funding; and

(b)  continuation of the existing Mauri Ora and Kakano funding categories, processes and governance.”

For the reason that in early 2020 officers completed phase 1 of re-configuring Council’s community funding plan. Phase 2 has focussed on engagement and exploring approaches to funding to create a community funding plan to support Council’s strategic direction.

d)      Komiti Hanganga | Infrastructure and Regulatory Committee

 

20 July 2021

 

 

Resolved(Cr Mitchell/Cr Dyer)                                          Minute No. C 21311

“That the minutes of the meeting held on 20 July 2021, with the exception of items 4a)-4b), be adopted.”

 

 

 

 

Recommended Items

Item 4a)

Knights Road Connection Project: Post-Trial Recommendations (21/1014)

 

Members thanked officers for their work on this issue.

 

Resolved(Cr Mitchell/Mayor Barry)                   Minute No. C 21312

“That Council:

(1)   notes and receives the report;

(2)   agrees to the prioritisation of the programme of work associated with the connection of the Beltway Cycleway to Knights Road at Waterloo Station;

(3)   agrees to formalising the changes to the layout in front of Waterloo Station and implementing the additional changes suggested in Beca’s Safety Review attached as Appendix 2 to Report No. IARCC2021/3/164;

(4)   endorses the implementation of the repairs and safety improvements recommended by Beca as soon as practicable along Knights Road;

(5)   requests officers to produce a business case examining options and cost implications for Knights Road in the context of the wider cycling and micro-mobility network before a decision is made for the best option for Knights Road; and

(6)   approves to leave the trial in place, including the safety improvements for a period of up to 12 months.”

Item 4b)

Waste and Recycling Controls for the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021 (21/648)

 

Resolved(Cr Mitchell/Cr Dyer)             Minute No. C 21313

“That Council adopts the proposed changes to Schedule 1 of the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021, attached as Appendix 1 to Report No. IARCC2021/3/162, to be effective from
10 August 2021.”

e)       Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

 

22 July 2021

 

 

Resolved(Cr Briggs/Cr Rasheed)                             Minute No. C 21314

“That the minutes of the meeting held on 22 July 2021, with the exception of items 5a) and 5c), be adopted”

Recommended Items

Item 5a)

Update on Council's climate change work (21/1022)

 

Cr Briggs acknowledged the officers’ work on climate change.  He considered the initiatives would allow Council to focus on processes to become carbon neutral into the future.

In response to a question from a member, the Director Environment and Sustainability advised that Council was focussing on a number of initiatives in relation to carbon reduction.  She highlighted there were some business cases submitted for the Long Term Plan to address this.  She said the future focus would be on how communities wished Council to engage going forward, in collaboration with other agencies.

 

Resolved(Cr Briggs/Cr Rasheed)          Minute No. C 21315

“That Council:

(1)    notes the update on various climate change work streams; and

(2)    adopts the interim Carbon Reduction and Climate Resilience Plan, subject to the completion of editorial and design work on the document, attached as Appendix 1 to Report No. CCASC2021/3/166).”

Cr Milne abstained from voting on the above matter.

Item 5c)

Options Regarding a New Cleanfill (21/1077)

 

Mayor Barry highlighted the proposed amended recommendations taking into consideration the new cleanfill facility at Silverstream in Upper Hutt which would serve both Upper and Lower Hutt cities.

 

Resolved(Mayor Barry/Cr Edwards)                  Minute No. C 21316

“That Council:

(1)  notes that Council’s cleanfill at 130 Coast Road will close by no later than June 2022;

(2)  notes the report ‘Lower Hutt cleanfill demand and future site analysis’ from July 2021, prepared by Tonkin and Taylor, which considered the demand for a cleanfill, and potential sites for a future cleanfill on land owned by Council;

(3)  notes that the analysis found that most sites that were assessed are unsuitable for a cleanfill, and while two sites appear to have technical potential, officers consider that they are unlikely to be suitable due to other limitations;

(4)  notes new information presented to Council about the operation of a new cleanfill at Silverstream in Upper Hutt;

(5)  notes that given the new cleanfill site will be available to the entire Hutt Valley, there is no requirement or urgency to establish a new cleanfill site in Lower Hutt;

(6)  requests officers to report back to Council on options to suspend any current or future planned activity on the site of the old Wainuiomata Landfill, and consults with any affected parties; and

(7)  requests officers to report back to Council on options to remediate the Wainuiomata Landfill site and minimise or offset its ongoing carbon impact.”

 

 

 

 

 

 

 

 

8.       Miscellaneous

a)

New cleanfill in Upper Hutt (21/1187)

Memorandum dated 29 July 2021 by the Head of Climate and Solid Waste.

 

Cr Milne left the meeting at 3.11pm and rejoined the meeting at 3.14pm.

The Director Environment and Sustainability elaborated on the memorandum. 

 

Resolved(Mayor Barry/Cr Hislop)                                    Minute No. C 21317

“That Council notes the information about a new Cleanfill facility in Upper Hutt.”

 

b)

Additional Council Meeting on 8 September 2021 at 2.30pm (21/1184)

Resolved(Mayor Barry/Deputy Mayor Lewis)                  Minute No. C 21318

“That an additional meeting of the Hutt City Council be held in the Council Chambers,
30 Laings Road, Lower Hutt on Wednesday 8 September 2021 commencing at 2.30pm.”

9.       Minutes

Resolved:  (Mayor Barry/Cr Mitchell)                                           Minute No. C 21319

That the minutes of the meeting of the Hutt City Council held on Monday, 24 May 2021, be confirmed as a true and correct record.”

Resolved(Mayor Barry/Deputy Mayor Lewis)                          Minute No. C 21320

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 1 June 2021, be confirmed as a true and correct record.”

Resolved(Mayor Barry/Cr Dyer)                                                Minute No. C 21321

“That the minutes of the meeting of the Hutt City Council held on Wednesday, 9 June 2021, be confirmed as a true and correct record.”

Resolved:  (Mayor Barry/Cr Edwards)                                          Minute No. C 21322

“That the minutes of the meeting of the Hutt City Council held on Wednesday,
30 June 2021, be confirmed as a true and correct record.”

 


 

10.     Committee Minutes without Recommended Items

a)       Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

 

8 July 2021

 

 

Resolved(Mayor Barry/Cr Mitchell)                                   Minute No. C 21323

“That the minutes of the meeting held on 8 July 2021 be adopted.”

b)      Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

 

20 May 2021

 

 

Resolved(Mayor Barry/Cr Dyer)                                        Minute No. C 21324

“That the minutes of the meeting held on 20 May 2021 be adopted.”

 

24 May 2021

 

 

Resolved(Mayor Barry/Cr Briggs)                                      Minute No. C 21325

“That the minutes of the meeting held on 24 May 2021 be adopted.”

 

9 June 2021

 

 

Resolved(Mayor Barry/Cr Briggs)                                      Minute No. C 21326

“That the minutes of the meeting held on 9 June 2021 be adopted.”

c)       Komiti Ratonga o Te Awa Kairangi | Hutt Valley Services Committee

 

11 June 2021

 

Resolved(Cr Briggs/Cr Dyer)                                             Minute No. C 21327

“That the minutes of the meeting held on 11 June 2021 be noted and received.”

d)      Komiti Ngā Wai Hangarua | Wellington Water Committee

 

19 July 2021

 

Resolved(Deputy Mayor Lewis/Cr Hislop)                       Minute No. C 21328

“That the minutes of the meeting held on 19 July 2021 be noted and received.”

11.     QUESTIONS   

There were no questions.

 

 

12.     EXCLUSION OF THE PUBLIC

Resolved(Mayor Barry/Cr Briggs)                                              Minute No. C 21329

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

13.   Committee Minutes with a Recommended Item

Komiti Iti Ahumoni I Tūraru |Audit and Risk Subcommittee  - 8 July 2021

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Public Excluded Minutes of the Komiti Iti Ahumoni I Tūraru  | Audit and Risk Subcommittee held on 8 July 2021 – Further Information on Agreement to Lease Events Centre and Develop a Hotel

 

 

 

 

 

 

 

 

Cyber Security

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i)).

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage(s7(2)(j)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

 

 

 

 

 

 

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

            This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.

 

 

That Mr Kevin Podmore from Cambridge Asset Management Limited be permitted to remain after the public section of the meeting as he has knowledge of the matters that will assist Council in relation to the item.”

 

The meeting adjourned at 3.22pm and moved into the non-public portion of the meeting.

 

The public portion of the meeting resumed at 3.50pm.

 

Komiti Iti Ahumoni I Tūraru| Audit and Risk Subcommittee

8 July 2021

Item 13) Further Information on Agreement to Lease Events Centre and Develop a Hotel (21/941)

Mayor Barry highlighted that releasing the information to the public would ensure transparency.  He thanked officers for their work in securing the completion of the Hotel and Event Centre.

 

Resolved: (UNANIMOUS) (Mayor Barry/Cr Briggs)        Minute No. C 21331

“That Council:

(1)   notes that officers were directed to deal with USAR to negotiate a new agreement for the continued operation of the Events Centre;

(2)   notes that a position was reached between the parties and brought back to Council for approval in principle in July 2020.  Whilst Council approved the proposed variation USAR did not;

(3)   notes that a revised arrangement has been negotiated as outlined in this report and the consultant report attached as Appendix 1 to Report No. ARSC2021/3/148 and documented in the Deed of Variation attached as Appendix 2 to Report No. ARSC2021/3/148;

(4)   notes that USAR and Raman Sarin (as guarantor) have agreed to the revised arrangement and signed the Deed of Variation attached as Appendix 2 to Report No. ARSC2021/3/148;

(5)   notes that Council’s Significance and Engagement Policy has been referenced in determining that the Events Centre is not a Strategic Asset and the decision does not reach the significance threshold;

(6)   notes that Council can either (a) accept the revised arrangement or (b) reject the revised arrangement;

(7)   notes the immediate budget impact of the revised arrangement as outlined in paragraph 44 of the report and that in the event Council agrees to the revised arrangement any budget shortfall will be addressed in the Annual Plan 2022/23;

(8)   accepts the revised arrangement as outlined in this report and consultant report attached as Appendix 1 to Report No. ARSC2021/3/148;

(9)   grants authorisation for the Chief Executive to execute the attached Deed of Variation attached as Appendix 2 to Report No. ARSC2021/3/148; and

(10) agrees to release the ‘Further Information on Agreement to Lease Events Centre and Develop a Hotel (21/941)’ report, accompanying information, and resolution to the public.”

For the reasons that USAR will continue to operate the Events Centre fully resourced through to at least 30 June 2027 (30 June 2023 under the original variation); USAR will complete the Hotel by 31 December 2021 and operate it in conjunction with the Events Centre through to at least 30 June 2027 (30 June 2023 under the original variation); and USAR is more likely to continue to lease and operate the Events Centre after 30 June 2027 on the varied terms.

 

CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

There being no further business the Chair declared the meeting closed at 3.55pm.  The non-public portion of the meeting finished at 3.46pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 5th day of October 2021

 

 

 

 

 

 

 

 

 

10AUG2021 Council Mayoral Statement 

 

Kia ora koutou katoa, 

 

Community/updates 

 

Firstly, I want to congratulate two local olympians, Beth Ross and Phillip Wilson from Petone rowing club, for their respective silver and gold medals in the women’s and men’s rowing 8 teams at the Olympics. 

 

Over the past two weeks, Beth, Phillip, and the rest of the Kiwi Olympians have managed to bring so much joy to our TV screens during what is a unique but special Olympic games. 

 

It’s fantastic that two of our own are now part of the most successful New Zealand team in Olympic history, and I know that everyone in our city is proud of what they’ve achieved. 

 

And since our last meeting, some really exciting work and events have occurred in our city. 

 

A few weeks ago we officially opened the Beltway Cycleway from the Tatia shops all the way to Waterloo station. The cycleway will increase safety and mobility for cyclists in Lower Hutt, and ultimately link up with other cycleways and shared paths across the city. 

 

We’ve also secured funding to install 20 EV charging stations across 8 locations in Lower Hutt to encourage more sustainable transport use. 

 

We recently committed $8.5 million towards the Wainuiomata Streetscape so that we can revitalise Queen Street alongside the private development that’s recently gone into the surrounding area. 

 

I was also honoured to attend with many of you the Dowse’s 50 year anniversary, and celebrate the incredible history we have here in the art space in Lower Hutt. 

 

The Naenae Pool rebuild is progressing too, with the team starting geo-tech testing by drilling for core samples to understand the make-up of the ground around the pool site. This will inform engineering decisions once detailed planning gets underway.  

 

We’ve also started our social procurement programme as part of the project, encouraging local businesses to express interest in being part of the rebuild. 

 

With the wild weather and flooding, I want to thank our Council staff and contractors who worked through the night to keep our city safe. The flooding reinforced how important it is to invest in core infrastructure so that our city is protected from weather events we’ve experienced over the past few weeks. 

 

Council agenda

 

Today we sign off Council’s Carbon Reduction Plan, which sets out how Council will reduce its emissions to net zero by 2030, and leads the way for our city to be net zero by 2050. 

 

Over the past few months we’ve worked alongside our communities to design a plan for Council to reduce our emissions. 

 

This includes phasing out natural gas at council facilities and replacing it with low carbon technologies, upgrading our streetlights to LEDs, having 50 percent electric council vehicles in 2025 and 100 percent by 2030, and other ways to decrease our asset’s emissions. 

 

Bin roll out 

 

The new rubbish and recycling roll out.

 

There have been some challenges, both foreseen and unforeseen over the past two months.

 

While the service rollout was never going to be 100% perfect from July 1, it is still frustrating for those who have had a problem arise for them. We have seen a significant number of the issues resolved over the past few weeks, and that will continue to get better.  

 

Change of this magnitude is always going to bring its challenges, and this is the single largest change council has implemented in decades.  40,000 households, 120k + bins. 

 

While there have been these challenges we do need to remind ourselves of the bigger picture.

 

The new service will decrease waste in our city, extend the life of the Silverstream landfill, encourage better recycling practices, and is cheaper for 80% of the residents in our city. And we have future proofed the bins with RFID tags which give us options in the future around PAYT.

 

Three waters

 

Recently I attended the Local Government conference, in which a large part was consumed by the three waters reforms. 

 

Comment about proposals. 

 

What is clear, however, is that the status quo is not fit for purpose, and the way we currently fund and implement our three waters programme is unsustainable. 

Change is needed to ensure our water is healthy for our people, for our environment, and for the growth that our city is experiencing. 

We will be holding a briefing for elected members next Wednesday 18 August and will hold a special Council meeting on 8 September 2021. 

COVID-19

 

I also want to extend my thoughts to those in Australia who are affected by the latest COVID-19 outbreak and lockdown. 

 

Many of us have family and friends in Australia whose daily lives continue to be impacted by the virus. This is a reminder for us in Lower Hutt to stay vigilant, scan QR codes, wash and sanitize your hands, and do everything we can to stay safe. 

 

I also want to encourage everyone to get their vaccination as soon as possible, when possible. Cr Briggs your piece in the Hutt News was on point.

 

Having a fully vaccinated population is a sure way to defeat the virus, and ensure that ourselves, our families, and our friends are safe. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

10 August 2021 - Chief Executive’s Statement to Council

Zero Carbon

Council has committed to a zero carbon goal by 2050 and today you will consider our interim carbon reduction plan that sets out 21 actions will help us reduce our emissions. This is needed now more than ever given the latest report from the Intergovernmental Panel on Climate Change (IPCC) that human-induced climate change is already affecting weather and climate extremes across the globe.

The evidence has strengthened – not only in the observed changes in heatwaves, heavy rains, and drought extremes – but also in their attribution to human influence, since the last report was published in 2013.

Housing

Kara Puketapu-Dentice and I along with representatives from 20 councils visited Hastings last week to learn about the innovative Hastings Housing Partnership. This was well-attended by central government officials from Treasury, Ministry of Housing and Urban Development, Kāinga Ora, Te Puni Kōkiri, MSD, the health sector and others. We visited a number of sites and discussed Hastings housing solutions. We will be sharing ideas that could be applied in our city.

Infrastructure Acceleration Fund

Council officers are currently developing an expression of interest to the Infrastructure Acceleration Fund. The expression of interest currently includes opportunities to increase our three waters infrastructure and transport capacity in the Valley Floor (Woburn, Hutt CBD, Waterloo through to Taita), Stokes Valley, Petone and Wainuiomata. Lodgement of the expressions of interests close on 18 August 2021. Officers are still in the process of calculating the total value of funding being requested which is estimated to be over $100M (still to be confirmed).  

 

Petone library building update

I advised members of the first floor of the Petone library building and the Hardwick Smith lounge in Belmont closing on 30 July due to the health and safety risk of toxic mould. As two of the spaces in the Petone library building are fire egresses we have limited the number of occupants in the building to 50 until we have a fire engineering report. This is expected later this week.

Staff have been kept informed throughout and are managing the closure and relocation of bookings and events as needed. They are also in communication with community groups who have materials stored in the closed areas of the building to arrange access. The community has been understanding of the inconvenience.

I am meeting with staff at the Petone library on Friday. I want to acknowledge our staff who either work in these sites or manage them. They have shown great resilience, and dedication to their work and community.

Rates

Rates enquiries are being managed direct with ratepayers. As expected at the start of a rating year the volume of enquiries peaked at 140 calls in one day dropping to 44 as of yesterday. We have dedicated staff responding to emails into the rates inbox as per our BAU process. The correction made to the rates notice where figures were transposed resulted in very few enquiries.

Queries tend to be about the rubbish and recycling targeted rates where amendments prior to 1 July are being made to the rates account. We have also received a very small number of enquiries from property owners in rural areas who have subdivided their sections. In some cases clarification of the use of the property has resulted in minor changes being made to the rates account to reflect this.

Rubbish and Recycling

We’re now six weeks into the new residential kerbside service. As the Mayor has noted there are still a few teething problems as residents get used to the new service, and drivers familiarise themselves with new routes and pick-up addresses.

We have been encouraging residents to log requests using our online form here if the information is not on our website. This is really helping with response times and managing resources. As a result and as we move into BAU, rubbish and recycling calls are settling as are emails.

We are seeing some positive progress even in this early stage on reducing waste to landfill. Members may be interested to know that Greenwaste goes to Composting NZ and Glass goes to VISY. It is weighed before it is sent to these destinations.

As at month end WM reports: Greenwaste 88.5 tonnes; Glass 122 tonnes; Mixed recycling 244 tonnes.

Early observations from WM show high quality glass recycling from the single crate and manual kerbside sort. Mixed recycling contamination rates are yet to reduce to the lowest levels figuring at around around 12% currently which is to be expected at this time and further improvements should follow.

About 7 tonnes of carbon have been saved in July with 5 EVs on the road. The new EVs are performing well with remaining deliveries in the weeks ahead.

 

The focus is now mainly on BAU servicing and actioning bin change requests. Updates on rubbish and recycling will continue to be provided to the Climate Change and Sustainability Committee, and Audit and Risk Subcommittee.

 

Organisational Design

 

Phase 3 of our organisational design programme which focuses on Neighbourhoods and Communities is underway. Staff meetings have been held and feedback on the proposals is now being sought. Union partners have been informed and also have the opportunity to submit a response.

 

In summary we are seeking feedback from staff on 3 proposals for change:

Final decisions will be announced the week of 30 August. I’m pleased with the progress we’re making on our organisational design programme. This is the final phase that will set us up well to ensure we are able to better serve our communities.

Remuneration

Managers have now completed the review of remuneration recommendations for eligible staff. Outcomes will be shared with those staff later next week. We have worked hard to ensure that staff are recognised for their valuable contribution.         

 

These increases are funded from the budgets approved through the Long Term Plan 2021-2031 process.

We are fully aware of the buoyant employment market and the impact this is having on pay. There are other ways that we are looking to reward staff and continue our focus on wellbeing which I’ll report on in due course.

New appointment

It is with pleasure that I announce the appointment of Jarred Griffiths as the new Head of Communication and Engagement. Jarred starts in this role on 6 September in the Strategy and Engagement group which is led by Matt Boggs. Jarred has been working as the Head of the Mayor’s office since November 2019. Over this time he’s been highly involved a range of significant council projects including supporting the development of the Long Term Plan and assisting Council to receive central government funding for Naenae Pool and the Eastern Bays Shared Path.

Jarred has a background in law, with wide-ranging experience in a number of communications roles prior to Council including Ministerial Services, MBIE and NZ Customs.

Jarred was appointed after a competitive external recruitment process. He is a highly skilled professional and shone through with his passion, energy and vision for the future of our Communication and Engagement function.

I’d like to acknowledge the contribution of Debbie Barber who has been in the role and who has chosen to leave us for personal reasons. Debbie’s leadership has been key in helping us navigate our way through changes in Alert Levels, flooding and rubbish and recycling particularly working closely with our contact centre staff.

LGOIMA

Requests are particularly busy with more than 100 requests since May - compared to the same period last year this was at 55 requests and included all of August. A significant number of these are from the same people or organisations and are asking for the same or similar information.

Council proactively releases all official information responses unless there is good reason to withhold them. This helps to encourage openness and transparency. We do not release responses if the request is purely in the personal interest of the requester or could reveal something about the requestor’s personal circumstances.

Proactive release of information can be found at www.huttcity.govt.nz/Get-in-touch-with-us/Official-information-requests