HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

TE KAUNIHERA O TE AWA KAIRANGI

 

3 August 2021

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

Tuesday 10 August 2021 commencing at 2.00pm

 

 

 

 

 

Membership

 

 

Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 


TE KAUNIHERA O TE AWA KAIRANGI | COUNCIL

Membership:

13

Meeting Cycle:

Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Quorum:

Half of the members

POWER TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:

§  Make a rate.

§  Make bylaws.

§  Borrow money other than in accordance with the Long Term Plan (LTP).

§  Purchase or dispose of assets other than in accordance with the LTP.

§  Purchase or dispose of Council land and property other than in accordance with the LTP.

§  Adopt the LTP, Annual Plan and Annual Report.

§  Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.

§  Appoint the Chief Executive.

§  Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.

§  Undertake all other actions which are by law not capable of being delegated.

§  The power to adopt a Remuneration and Employment Policy for Council employees.

 

DECIDE ON:

Policy & Bylaw issues:

§  Adoption of all policy required by legislation.

§  Adoption of strategies, and policies with a city-wide or strategic focus.

§  Approval of draft bylaws prior to consultation.

§  Adoption of new or amended bylaws.

District Plan:

§  Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.

1       Work required prior to the making of any of these decisions may be delegated.

§  Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations.

§  The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

§  Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

§  Acceptance, adoption or rejection of private Plan Changes.

Representation, electoral and governance matters:

§  The method of voting for the Triennial elections.

§  Representation reviews.

§  Council’s Code of Conduct for elected members.

§  Local Governance Statement.

§  Elected members’ remuneration.

§  The outcome of any extraordinary vacancies on Council.

§  Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

§  Appointment and discharge of members of committees when not appointed by the Mayor.

§  Adoption of Terms of Reference for Council Committees, Subcommittees and Working Groups, and oversight of those delegations.

§  Council‘s delegations to officers, community boards and community funding panels.

Delegations and employment of the Chief Executive:

§  Appointment of the Chief Executive of Hutt City Council.

§  Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees:

§  Standing Orders for Council and its committees.

§  Council’s annual meeting schedule.

Long Term and Annual Plans:

        The adoption of the budgetary parameters for the LTP and Annual Plans.

        Determination of rating levels and policies required as part of the LTP.

        Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.

Council Controlled Organisations:

        The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.

        Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.

 

Community Engagement and Advocacy:

§  Receive reports from the Council’s Advisory Groups.

§  Monitor engagement with the city’s communities.

 

Operational Matters:

§  Civil Defence Emergency Management matters requiring Council’s input.

§  Road closing and road stopping matters.

§  Approval of overseas travel for elected members.

§  All other matters for which final authority is not delegated.

 

Appoint:

§  The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.

§  The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.

§  Council’s nominee on any Trust.

§  Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).

§  Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

§  The recipients of the annual Civic Honours awards.

 

    


TE KAUNIHERA O TE AWA KAIRANGI | HUTT CITY COUNCIL

 

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 10 August 2021 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       Mayoral Statement (21/1148)

5.       Chief Executive's Statement (21/1149)

6.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

7.       Committee Minutes with Recommended Items

a)      Komiti Iti Ara Waka | Traffic Subcommittee

6 July 2021                                                                                                    11

Recommended Items

Item 4a)     Victoria Street, Petone - Proposed P15 Loading Zone Parking Restriction (21/796)  12

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4b)    Parliament Street, Melling - Proposed No Stopping At All Times Restrictions (21/797)                                                                                                    13

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

b)      Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

13 July 2021                                                                                                  17

Recommended Items

Item 4a)     Rates Remission Policy (21/935)                                            18

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4b)    Procurement policy - proposed changes to financial thresholds (21/981)       19

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 6)       District Plan Review Update (21/962)                                  21

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

c)       Komiti Hapori | Communities Committee

14 July 2021                                                                                                  31

Recommended Item

Item 5a)     Future Approach to Community Funding (21/813)              33

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 


 

d)      Komiti Hanganga | Infrastructure and Regulatory Committee

20 July 2021                                                                                                  41

Recommended Items

Item 4a)     Knights Road Connection Project: Post-Trial Recommendations (21/1014)   42

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4b)    Waste and Recycling Controls for the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021 (21/648)                                        44

Mayor’s Recommendation:

“That the recommendation contained in the minutes be endorsed.”

 

e)      Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

22 July 2021                                                                                                  95

Recommended Items    

Item 5a)     Update on Council's climate change work (21/1022)          96

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

        REFER TO ITEM 8a) New cleanfill in Upper Hutt (21/1187)

Memorandum dated 29 July 2021 by the Head of Climate and Solid Waste  146

 

Item 5c)     Options Regarding a New Cleanfill (21/1077)                    98

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

    

 


 

8.       Miscellaneous

a)      New cleanfill in Upper Hutt (21/1187)

Memorandum dated 29 July 2021 by the Head of Climate and Solid Waste 146

Mayor’s Recommendation:

That the recommendation contained in the memorandum be endorsed.”

 

b)      Additional Council Meeting on 8 September 2021 at 2.30pm (21/1184)

MAYOR’S RECOMMENDATION:

 

“That an additional meeting of the Hutt City Council be held in the Council Chambers, 30 Laings Road, Lower Hutt on Wednesday 8 September 2021 commencing at 2.30pm.”

9.       Minutes

Meeting minutes Hutt City Council, 24 May 2021                                            149

Meeting minutes Hutt City Council, 1 June 2021                                              152  

Meeting minutes Hutt City Council, 9 June 2021                                              178

 

Meeting minutes Hutt City Council, 30 June 2021                                            181

10.     Committee/SUBCOMMITTEE Minutes without Recommended Items

a)      Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru

8 July 2021                                                                                                  203

b)      Long Term Plan/Annual Plan Subcommittee | Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau

20 May 2021                                                                                               212

24 May 2021                                                                                               227

Note the recommended items for this meeting were resolved at the Council meeting held on 24 May 2021.

9 June 2021                                                                                                 254

Note the recommended items for this meeting were resolved at the Council meeting held on 9 June 2021.


 

c)       Hutt Valley Services Committee | Komiti Ratonga o Te Awa Kairangi

11 June 2021                                                                                               261

d)      Wellington Water Committee | Komiti Ngā Wai Hangarua

19 July 2021                                                                                                266

        

11.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

12.     EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

13.     Committee Minutes without Recommended Items

Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru

8 July 2021

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Report of the Audit and Risk Subcommittee | Komiti Iti Ahumoni I Tūraru held on 8 July 2021 – Further Information on Agreement to Lease Events Centre and Develop a Hotel

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i)).

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage(s7(2)(j)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR

          


14

 

HUTT CITY COUNCIL

 

Komiti Iti Ara Waka |Traffic Subcommittee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Tuesday 6 July 2021 commencing at 2.00pm

 

 

 PRESENT:

Cr B Dyer (Chair)

Cr J Briggs (Deputy Chair) (via audio-visual link)

 

Cr N Shaw

Cr A Mitchell

 

APOLOGIES:                  Cr K Brown

 

IN ATTENDANCE:        Mr C Agate, Traffic Engineer – Network Operations

                                 Ms T Lealofi, Democracy Advisor

                                  

 

 

 

PUBLIC BUSINESS

 

 

 

 

 

1.       APOLOGIES 

Resolved: (Cr Dyer/Cr Shaw)                                                    Minute No. TSC 21301

“That the apology received from Cr Brown be accepted and leave of absence be granted.”

 

2.       PUBLIC COMMENT

There was no public comment.  

 

3.       CONFLICT OF INTEREST DECLARATIONS       

There were no conflict of interest declarations.


 

4.       Recommendations to Council - Te Kaunihera o Te Awa Kairangi
10 August 2021

a)

Victoria Street, Petone - Proposed P15 Loading Zone Parking Restriction (21/796)

 

The Traffic Engineer – Network Operations elaborated on the report.

 

ReCOMMENDED: (Cr Dyer/Cr Shaw)                      Minute No. TSC 21302

“That the Traffic Subcommittee recommends that Council:

(1)   notes and receives the information;

(2)   approves the installation of a Loading Zone (P15 At All Times) and associated No Stopping At All Times restrictions on Victoria Street, as shown in Appendix 1 attached to the report;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve the serviceability for the building and the surrounding local businesses.  The proposed changes support Council’s Parking Policy 2017.

 

b)

Parliament Street, Melling - Proposed No Stopping At All Times Restrictions (21/797)

 

The Traffic Engineer – Network Operations elaborated on the report.

 

ReCOMMENDED: (Cr Dyer/Cr Mitchell)                     Minute No. TSC 21303

“That the Traffic Subcommittee recommends that Council:

(1)        receives and notes the information;

(2)   approves the installation of a No Stopping At All Times restriction on the section of Parliament Street, Melling as shown in the Appendix 1 attached to this report;

(3    rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4)   notes that the resolution will take effect once the appropriate signage and/or markings have been installed.”

For the reasons that the proposed restriction would improve accessibility for local residents and businesses and promote compliance with the Land Transport (Road User) Rule 2004.

5.       Information Items

a)

Update on Report 21/15 Jackson Street, Petone - Proposed P60 Parking Restrictions (21/794)

Memorandum dated 19 May 2021 by the Traffic Engineer

 

The Traffic Engineer – Network Operations elaborated on the report.

 

Resolved: (Cr Dyer/Cr Mitchell)                                     Minute No. TSC 21304

“That the Subcommittee receives and notes the memorandum.”

b)

Traffic Subcommittee Work Programme (21/1010)

Report No. TSC2021/3/91 by the DemocracyAdvisor

 

Resolved: (Cr Dyer/Cr Shaw)                                         Minute No. TSC 21305

“That the work programme be received and noted.”

6.       QUESTIONS   

There were no questions.

 

There being no further business the Chair declared the meeting closed at 2.14 pm.

 

 

 

 

 

 

 

                                                                                                                                 B Dyer

CHAIR

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021


Attachment 1

Appendix 1: Victoria Street P15 Loading Zone - Plan

 


Attachment 1

Appendix 1 Parliament Street No Stopping At All Times Restrictions - Plan

 


22

 

HUTT CITY COUNCIL

 

Komiti Ratonga Rangatōpū me te Rautaki

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Tuesday 13 July 2021 commencing at 2.00pm

 

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr J Briggs

Cr K Brown (Deputy Chair)

 

Cr B Dyer

Cr D Hislop

 

Deputy Mayor T Lewis

Cr C Milne (via audio-visual)

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

Cr L Sutton

 

 

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Ms H Oram, Director Environment and Sustainability (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development

Ms J Livschitz, Chief Financial Officer

Mr D Koenders, Manager-Financial Strategy and Planning (part meeting)

Mr D Scott-Jones, Solicitor (part meeting)

Mr H Wesney, Head of District Plan Policy (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)

Ms A Andrews, Business Analyst – Rates (part meeting)

Ms J Randall, Democracy Advisor

 

 

PUBLIC BUSINESS

 

The Chair opened the meeting with a Karakia Tīmatanga

 

1.       APOLOGIES 

There were no apologies.

PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4, the Chair accorded precedence to item 5 to be considered after item 3.

 

The item is recorded in the order in which it was listed on the Order Paper.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.  

 

Cr Sutton left the meeting at 2.09pm and rejoined the meeting at 2.11pm.

3.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflict of interest declarations.   

4.       Recommendations to Council - Te Kaunihera o Te Awa Kairangi -
10 August 2021

                   a)

Rates Remission Policy (21/935)

a)

Speaking under public comment, Mr Craig Innes, Deputy Chair of the Wainuiomata Rural Community Association considered that a recent report to a Council committee had acknowledged that the new rubbish collection system might not be practical for the entire district. He added that at least one Wainuiomata rural property owner had received an acknowledgement from Council that it was not practical to collect rubbish from them.  He queried if the properties identified would receive a remission in landfill fees. He questioned how rates remissions could be proposed for properties identified with significant natural areas (SNAs) when there had been no SNAs identified. He noted communication from Council to specific landowners had advised there would be a removal of the grandfathering of rates for certain areas that had been paying rural rates but were now zoned residential.

 

The Business Analyst – Rates elaborated on the report.

In response to questions from members, the Business Analyst – Rates agreed to investigate if there had been any applications for remissions from property owners due to SNAs on their properties. She further agreed to make it clearer in the Rates Remission Policy that property owners were able to apply for remissions for a future rating year. She said one intention of the proposed addition was to allow for flexibility where an ongoing remission was warranted. She confirmed the remission for land that had been protected could apply to land with forms of protection other than SNAs.

The Chair asked that officers report back to the committee every six months with a summary of approved rates remissions for that period.

 

RECOMMENDED:    (Cr Edwards/Cr Dyer)          Minute No. PFSC 21301

“That the Committee recommends that Council:

(1)     notes and receives the report; and

(2)     approves an addition to the Rates Remission Policy, attached as Appendix 2 to the report.”

 

b)

Procurement policy - proposed changes to financial thresholds (21/981)

 

The Group Chief Financial Officer elaborated on the report.

In response to questions from members, the Director, Economy and Development advised the Procurement Policy was part of a suite of measures to be considered to ensure Council could meet its broader objectives.

In response to a question from a member, the Group Chief Financial Officer agreed to keep the Committee updated on changes to Wellington City Council’s financial thresholds. 

Cr Milne expressed concern that Council was considering awarding closed contracts. He suggested a comprehensive review of the supplier situation before the proposed changes to financial thresholds were agreed.

 

Recommended:    (Cr Edwards/Cr Briggs)        Minute No. PFSC 21302

“That the Committee recommends that Council makes the following changes to procurement financial thresholds in Council’s Procurement Policy attached as Appendix 1 to the report:

Council Group (excluding Urban Plus Limited (UPL))

 

Current policy

Proposed changes
to policy

Procurement activity

Total Value of Contracts (Good and Services)

Direct purchase

$0 - $20,000

$0 - $99,000

Closed tender

$20,000 - $99,999

$100,000 - $249,999

Open and competitive tender

>$100,000

>$250,000

 

Current policy

Proposed changes
to policy

Procurement activity

Total Value of Contracts (Construction)

Direct purchase

$0 - $50,000

$0 - $99,000

Closed tender

$50,000 - $499,999

$100,000-$749,999

Open and competitive tender

>$500,000

>$750,000”

Cr Milne and Cr Sutton requested that their dissenting votes be recorded against the above matter.

5.

Three waters reform update, including financial analysis of potential impact (21/953)

Report No. PFSC2021/3/152 by the Group Chief Financial Officer

 

Ms Antonia Robertson and Mr Chris Whiteside, representatives from PricewaterhouseCoopers, were in attendance for the item.

Ms Robertson provided background to the announcements from central government on the Three Waters reform. She advised the four entities central government had proposed would be owned by local government but without shareholdings so that assets and debts were not part of local government balance sheets. She said the entities would be overseen by a board of government representatives and mana whenua. She highlighted that the board would set strategic expectations for entities to report against in its Statements of Intent.  She predicted key teams would be established to represent the entities and their regions. She recommended that members continue to work with regional elected members to voice areas where Council wanted to retain control for the benefit of its communities. She added this would assist shape the transition and the new structure.

Mr Whitesideprovided an analysis of the financial impact of the Three Waters reform on Council’s Long Term Plan. He noted that although Council’s level of debt in Three Waters had shifted materially, there was less risk for Council than for many other local authorities with higher debt levels. He noted there was still significant uncertainty since central government had not yet made clear how debt and liability would be managed.

Mayor Barry noted a central government announcement on the proposed Three Waters reform was expected shortly. He added this would provide additional information and clarity on the transitions and on options for Council’s future role.

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                 Minute No. PFSC 21303

“That the Committee notes and receives the information.”

6.

District Plan Review Update (21/962)

Report No. PFSC2021/3/153 by the Head of District Plan Policy

 

Speaking under public comment, Mr Ken Jackson explained he was a landowner who had been impacted by Council’s previous mapping of significant natural areas (SNAs). He advised he had been working with officers on a voluntary incentive system to improve biodiversity in Lower Hutt. He believed central government’s proposed National Policy Statement on Indigenous Biodiversity (NPS-IB) to protect biodiversity in identified SNAs contained unreasonable criteria. He urged Council to support other local authorities who would like to put SNAs on hold before the NPS-IB was finalised. He advised a SNA over his property would be a disincentive for him to protect its biodiversity.

 

Speaking under public comment, Mr Craig Innes, Deputy Chair of the Wainuiomata Rural Community Association, asked for clarification on how SNAs would be incorporated into the District Plan review since central government officials had been directed to re-draft the NPS-IB.

The Head of District Plan Policy advised the delay in the release of the National Policy Statements, combined with current staffing issues, presented additional risk in terms of work needed for the District Plan review.

In response to questions from members, the Head of District Plan Policy confirmed the criteria for identifying SNAs was unknown. He noted the central government timeline, that was driving the District Plan review, would require a completed draft by the end of 2021 or by early 2022. He added central government had advised that local authorities should continue with their District Plan reviews while waiting for the NPS-IB.

Cr Brown considered that further work on SNAs should be deferred until after the NPS-IB had been released. She noted central government had signalled there would be changes to the NPS-IB given concerns expressed around the country on SNAs and in particular concern expressed by Māori.

 

MOVED: (Cr Edwards/Cr Mitchell)                                      

That the Committee receives and notes the report.

 

amendment moved: (Cr Brown/Cr Milne)                   

That the Committee:

(1)   notes that central government has signalled changes to the National Policy Statement on Indigenous Biodiversity (NPS-IB), taking into account a number of issues across the country; and

(2)   directs officers to defer work on the ‘Significant Natural Areas’ part of the District Plan until the new NPS-IB is released by central government.

The amendment was declared CARRIED on a show of hands.

Members agreed to include the amendment in the substantive motion.

 

reSOLVED: (Cr Brown/Cr Milne)                                         Minute No. PFSC 21304

“That the Committee receives and notes the report.”

 

RECOMMENDED: (Cr Brown/Cr Milne)                              Minute No. PFSC 21305

That the Committee recommends that Council:.

(1)   notes that central government has signalled changes to the National Policy Statement on Indigenous Biodiversity (NPS-IB), taking into account a number of issues across the country; and

(2)   directs officers to defer work on the ‘Significant Natural Areas’ part of the District Plan until the new NPS-IB is released by central government.”

 

7.

Policy, Finance and Strategy Committee Work Programme 2021-2022 (21/982)

Report No. PFSC2021/3/87 by the Democracy Advisor

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                 Minute No. PFSC 21306

”That the Work Programme be received and noted.”

8.       QUESTIONS   

There were no questions.

 

There being no further business the Chair declared the meeting closed at 3.40 pm.

 

 

 

 

 

 

 

 

S Edwards

CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record
Dated this 10th day of August 2021


Attachment 2

Appendix 2: Proposed Addition to Rates Remission Policy

 


Attachment 1

Procurement Policy

 


 


 


 


 


 


 


40

 

HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Minutes of a meeting held in the Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 14 July 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr N Shaw (Chair)

Mayor C Barry

 

Cr J Briggs

Cr S Edwards

 

Cr B Dyer

Cr D Hislop

 

Cr A Mitchell

Cr S Rasheed

 

Cr L Sutton

 

 

APOLOGIES:                  Apologies were received from Deputy Mayor Lewis and Cr Brown.

 

NON ATTENDANCE:  Cr Milne

 

IN ATTENDANCE:       Ms A Blackshaw, Director Neighbourhoods and Communities

Mr K Puketapu-Dentice, Director Economy and Development 

Mr M Sherwood, Head of Parks and Recreation

Mr B Hodgins, Strategic Advisor (part meeting)

Mr J Pritchard, Principal Policy Advisor (part meeting)

Mr A Marsh, Assets Manager Parks (part meeting)

Ms J Lawson, Assets Manager Reserves (part meeting)

Mr T Kimbrell, Parks Reserves and Recreation Planner (part meeting)

Ms C Allan, Placemaking Advisor (part meeting)

Mr I Velasco, Urban Design Team Lead (part meeting)

Mr B Gall, Systems Strategist (part meeting)

Ms K Glanville, Senior Democracy Advisor

Mrs A Doornebosch, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.

OPENING FORMALITIES - KARAKIA TIMATANGA

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

 

2.       APOLOGIES 

Resolved: (Cr Shaw/Cr Hislop)                                          Minute No. CCCCC 21301

“That the apologies received from Deputy Mayor Lewis and Cr Brown be accepted and leave of absence be granted."

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.     

4.       CONFLICT OF INTEREST DECLARATIONS    

          Cr Dyer declared a conflict of interest relating to item 5 (b) Electrical Company New Zealand Track Easement and took no part in discussion or voting on the matter.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.       Recommendations to Te Kaunihera o te awa kairangi │Council– 10 AUGUST 2021

a)

Future Approach to Community Funding (21/813)

 

The Director, Neighbourhoods and Communities elaborated on the report.

In response to questions from members, the Director Neighbourhoods and Communities acknowledged annual grants and place-based funding could be provided in a more consistent way.  She advised this would be progressed at a later stage as current funding processes were now underway.  She highlighted the future aim would be to provide consistent access to all funds that Council administers, and provide links to other funding providers.

 

Resolved:   (Cr Shaw/Cr Dyer)                           Minute No. CCCCC 21302

“That the Committee:

 

(1)     notes and receives the report and the engagement report attached as Appendix 2 to the report; and

 

(2)     notes there may be an opportunity in future to expand this approach to include other categories including Regional Grants and place-based funding, and that officers could be directed to further consider this at that time.”

 

 

Recommended:    (Cr Shaw/Cr Dyer)               Minute No. CCCCC 21303

“That the Committee recommends that Council agrees to the proposed Council approach (2021-2031) to working with and funding the community and voluntary sector, including:

a)    an increased focus on support beyond funding; and

b)    continuation of the existing Mauri Ora and Kakano funding categories, processes and governance.

For the reason that in early 2020 officers completed phase 1 of re-configuring Council’s community funding plan. Phase 2 has focussed on engagement and exploring approaches to funding to create a community funding plan to support Council’s strategic direction.

 

b)

Electrical Company New Zealand Track Easement (21/687)

 

Speaking under public comment Mr David Innes considered there had been a lack of consultation regarding the installation of the track.  He noted some survey points bordering his property had been destroyed.  He highlighted health and safety issues such as steep terrain, poison laid for pests, and hunters over the QEII portion of the track on his land.

Speaking under public comment, Mr Ralph Williams advised he and his neighbour had been trying to subdivide their land in exchange for Council access across the Electrical Company New Zealand (ECNZ) track.  He noted this had been an ongoing issue for 10 years. 

In response to questions from members, Mr Williams advised he bought the property 30 years ago, and the firebreak was at that time within his property’s boundary.  He said he granted an easement 25 years ago for ECNZ to install a power cable on the property.  He said the only people who had right of access was ECNZ and its approved maintenance contractors. 

Speaking under public comment, Mr Craig Innes, on behalf of the Wainuiomata Rural Community Association, said there was concern amongst landowners in Wainuiomata regarding health and safety responsiblities associated with people using recreational tracks in the area. He considered signs were required at both ends of tracks warning of hazards and that all landowners should be consulted regarding the ECNZ easement.

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

The Parks, Reserves and Recreation Planner elaborated on the report.  He noted that due to the request to consult with additional residents, he suggested that members lay the item on the table. 

In response to questions from members, the Parks, Reserves and Recreation Planner advised he had been working with some of the property owners since 2020. He noted the matter had been an ongoing issue for a number of years.  He highlighted the current option was considered the most economical at this point in time.

In response to a question from a member, the Assets Manager, Parks said deferring the item would provide officers more time to consider the issues and consult with all landowners.

 

Resolved:   (Cr Shaw/Cr Mitchell)                      Minute No. CCCCC 21304

“That in accordance with Standing Order 25.2 (d) the item of business lie on the table until the next Communities Committee Meeting to be held on 15 September 2021 and not be further discussed at the meeting.”

Cr Briggs requested his dissenting vote be recorded against the above matter.

  

6.

Wainuiomata Reserve Review (21/784)

Report No. CCCCC2021/3/157 by the Parks, Reserves and Recreation Planner

 

Speaking under public comment, Mr Craig Innes, on behalf of the Wainuiomata Community Rural Association (the Association),  said the Association did not lodge a submission in regard to a possible track down the Wainuiomata river as it believed it was out of scope.  He highlighted a submission had been accepted from Greater Wellington Regional Council who also had authority over the river which raised concerns for Association members.  He noted the Wainuiomata river was a meandering river which would require large ongoing costs to both Council and landowners if such a track was established. He said the Association understood the Reserve Review related to urban reserves only and felt they were steered away from engaging.

The Parks, Reserves and Recreation Planner elaborated on the report. 

Mayor Barry thanked officers for the work completed on the review.

 

Resolved:   (Cr Shaw/Mayor Barry)                                     Minute No. CCCCC 21305

“That the Committee:

(1)   notes that, as requested by the Wainuiomata Community Board, there has been further consultation with rural residents to inform this review;

(2)   notes that the changes made in the recommendations section of the review are in line with consultation feedback;

(3)   notes that the Wainuiomata Community Board at its meeting on 14 April 2021 recommended adoption of the review; and

(4)   adopts the “Review of Reserves Wainuiomata” as an official Parks and Reserves Plan.”

For the reason to put into effect the recommendations outlined in the review.

 

7.

Williams Park Draft Management Plan Second Round of Consultation (21/901)

Report No. CCCCC2021/3/158 by the Parks, Reserves and Recreation Planner

 

The Parks Reserves and Recreation Planner elaborated on the report. 

Members thanked officers for the development of the Williams Park Draft Management Plan. They noted the high level of feedback received from the community.

 

Resolved:   (Cr Shaw/Cr Hislop)                                          Minute No. CCCCC 21306

“That the Committee:

(1)   notes that the public and Eastbourne Community Board’s feedback and assistance in the first round of consultation were vital in the development of the Williams Park Draft Management Plan;

(2)   notes that if anyone wishes to be heard in support of their submission that an officer will organise a meeting for them to be heard by the Eastbourne Community Board prior to the Board’s meeting on 2 November 2021;

(3)   notes that the final plan will be considered for adoption by the Communities Committee at its meeting on 17 November 2021.  The plan will first be considered by the Eastbourne Community Board at its meeting on 2 November 2021; and

(4)   notes and approves the draft plan for public release consistent with s41, s119 and s120 of the Reserves Act 1977.”

For the reason to release Williams Park Draft Management Plan for further feedback and consideration by the public.

 

8.

Wainuiomata Streetscape Design (21/949)

Report No. CCCCC2021/3/156 by the Placemaking Advisor

 

The Placemaking Advisor elaborated on the report.

Members thanked officers for the development of the Wainuiomata Streetscape Design. They noted it had been well received by the Wainuiomata community.

In response to a question from a member, the Director Economy and Development said the surveyor would undertake work on the site on 29 July 2021, with a contract design following.

In response to a question from a member,  the Placemaking Advisor said a Detailed Design workshop would be held with elected members and the community in late August 2021.

 

Resolved:   (Cr Shaw/Cr Rasheed)                                       Minute No. CCCCC 21307

 “That the Committee:

(1)   notes that a project was established in late 2020 to develop a Wainuiomata Town Centre Framework and Streetscape Plan (‘Plan’);

(2)   notes that a project governance and management structure was put in place to progress the development of the Plan;

(3)   notes that following a discovery and analysis phase concept options were completed;

(4)   notes that between 6 April and 6 May 2021 stakeholder and community engagement was undertaken on the concept options;

(5)   notes that feedback from engagement has been incorporated in revision of the concept design;

(6)   notes Council has allocated $8.55M of funding towards the detailed design and implementation of the Plan over two years commencing 1 July 2021;

(7)   approves the progression of the Plan to detailed design stage and then to implementation; and

(8)   notes that detailed design and implementation progress will be monitored through the Wainuiomata Town Centre Framework and Streetscape Steering Group and Major Projects Board.”

For the reason that feedback from the stakeholder and community engagement shows a high level of support that the concept design is on track to fulfil the community’s aspirations for Queen Street and the Town Centre.  The project is now at a stage where it is ready to proceed to the detailed design stage, prior to implementation.

 

9.

Parks & Reserves Team - Work Programme 2021/22 (21/942)

Report No. CCCCC2021/3/159 by the Assets Manager Parks

 

The Assets Manager Parks elaborated on the report.

In response to a question from a member, the Assets Manager Reserves advised officers were waiting on authority from Kiwirail to proceed on the cycleway at the Manor Park level crossing.  She noted they were hoping to have this completed by December 2021.  She said the volunteer group for the Wainuiomata Trail Park was establishing a subcommittee for staging.  She also noted when funding was available a developer would be engaged.  She said this would be added to the list of projects.

In response to a question from a member, the Assets Manager Parks advised a report on the Biodiversity Strategy would be submitted to the next Climate Change and Sustainability Committee meeting to be held on 22 July 2021. 

 

Resolved:   (Cr Shaw/Cr Briggs)                                          Minute No. CCCCC 21308

“That the Committee:

(1)   notes the Parks and Reserves team’s work programme for 2021/2022 outlined in the report;

(2)   notes the current Reserves maintenance contracts, which includes the Cemeteries and Trees contracts, is currently being reviewed for tender; and

(3)   notes the contribution the Parks Team make towards achieving Council’s key outcomes particularly in relation to Climate Change, caring for and protecting our environment, connecting communities and ensuring the communities’ assets are maintained.”

For the reasons it informs elected members on the Parks Activity generally and provides additional feedback on the intended work programme. 

 

10.

Director's Report - Neighbourhoods and Communities Group (21/961)

Report No. CCCCC2021/3/15 by the Head of Community Projects and Relationships

 

The Director Neighbourhoods and Communities elaborated on the report.

In response to questions from members, the Director Neighbourhoods and Communities advised officers would supply details of Council’s Homelessness Strategy to local medical centres to assist their work in the community.  She said officers would provide an update to members on boy racer issues in the community.

The Chair noted she had the opportunity to attend the recent Hutt Fest.  She said it was a fantastic event for the community and congratulated everyone involved. 

A member suggested providing a copy of the Director’s report in the Heart of the Hutt or a similar publication.

 

Resolved:   (Cr Shaw/Cr Hislop)                                          Minute No. CCCCC 21309

“That the report be received and noted.”

 

11.     Information Items

a)

Naenae Projects Update (21/999)

Memorandum dated 25 June 2021 by the Project Manager (Naenae)

 

The Director Neighbourhoods and Communities elaborated on the report.

 

Resolved: (Cr Shaw/Cr Edwards)                              Minute No. CCCCC 21310

“That the Committee receives and notes the information.”

 

b)

Communities Committee Work Programme (21/1001)

Report No. CCCCC2021/3/90 by the Senior Democracy Advisor

 

The Director Neighbourhoods and Communities elaborated on the report.

Mayor Barry asked that an item be added to the Communities Committee meeting to be held on 17 November 2021 to discuss boy racer issues in the city.  He further asked if the Area Police Commander or the Manager of Road Policing could be invited to attend the meeting.

In response to a question from a member, the Director Neighbourhoods and Communities said she would ask officers to discuss these issues with a boy racer representative prior to the November meeting.

 

Resolved:   (Cr Shaw/Cr Rasheed)                             Minute No. CCCCC 21311

“That the work programme be noted and received.”

 

12.     QUESTIONS   

There were no questions.

 

13.

CLOSING FORMALITIES - KARAKIA WHAKAMUTUNGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

  

There being no further business the Chair declared the meeting closed at 3.10 pm.

 

 

 

 

 

Cr N Shaw

CHAIR

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021

 


46

 

 

HUTT CITY COUNCIL

 

Komiti Hanganga|Infrastructure and Regulatory Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Tuesday 20 July 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr A Mitchell (Chair)

Mayor C Barry

 

Cr L Sutton

Cr B Dyer

 

Cr N Shaw

Cr Brown

 

APOLOGIES:                  Cr D Hislop

 

IN ATTENDANCE:       Mr K Puketapu-Dentice, Director Economy and Development  

Mr D Kerite, Head of Environmental Consents

Mr B Hodgins, Strategic Advisor (part meeting)

Mr C Agate, Traffic Engineer – Network Operations (part meeting)

Ms P Rotherham, Resource Consents Team Lead (part meeting)

Ms C Taylor, Principal Advisor Research and Evaluation (part meeting)

Ms A Campbell, Road Safety Coordinator (part meeting)

Ms T Lealofi, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved: (Cr Mitchell/Cr Brown)                                      Minute No. IARCC 21301

“That the apology received from Cr Hislop be accepted and leave of absence be granted."

           

2.       PUBLIC COMMENT

          Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS     

          There were no conflict of interest declarations.

4.       Recommendation to Council - Te Kaunihera o Te Awa Kairangi -
10 August 2021

a)

Knights Road Connection Project: Post-Trial Recommendations (21/1014)

 

Speaking under public comment, Dr D Tripp representing Doctors for Safe Active Transport and the Hutt Cycle Network, expressed opposition to the recommendations contained in the officer’s report. He said the number of deaths and accidents from road activities had increased. He noted the traffic gridlock had worsened over time. He advised that further work should be undertaken with external stakeholders to ensure the project was fit for purpose.

 

In response to a question from a member, Dr Tripp said it was Council’s responsibility to create a transport network and enable safer transport options.

 

Speaking under public comment, Mr C McKinstry (via zoom) expressed support of the previous speaker’s comments.

 

Speaking under public comment, Mr G Quinn expressed frustration at the risks of the trial layout on Knights Road. He said there had been no major accidents on Knights Road until the trial layout.

The Road Safety Coordinator elaborated on the report. She highlighted an amendment in her report. She said the Beca report had identified site line issues on the northern side of the side streets. She further added the site line issues were identified on both sides for the driveways. She noted Beca had no concerns about the southern side of the trial layout.

The Director, Economy and Development noted there had been engagement and meetings with Waka Kotahi as the Knights Road Connection Project was part of the Innovation Streetscape project. He advised the preferred option was option (c) outlined in the officer’s report. He believed a business case for the Knights Road Connection Project to have a cycling and micro-mobility connection should be considered.

In response to a question from a member, the Director, Economy and Development advised there was an opportunity to bring the funding forward from the project start date of 2024 to 2021/2022.

The Traffic Engineer – Network Operations explained the different options between posted speed and operating speed. He noted the government was reviewing legislation regarding the setting of speed limits within the next three years. He said all councils would be expected to review the speed limits on their networks.

In response to a question from a member regarding the timeframe for the business case, the Director, Economy and Development advised he was in the process of recruiting a Project Manager - Shared Pathways.

The meeting adjourned at 2.47pm and reconvened at 2.59pm.

MOVED: (Cr Mitchell/Cr Dyer)

(1)               notes and receives the report;

(2)               agrees to the prioritisation of the programme of work associated with the connection of the Beltway Cycleway to Knights Road at Waterloo Station;

(3)               agrees to formalising the changes to the layout in front of Waterloo Station and implementing the additional changes suggested in Beca’s Safety Review attached as Appendix 2 to the report;

(4)               endorses the implementation of the repairs and safety improvements recommended by Beca as soon as practicable along Knights Road;

(5) request officers to produce a business case examining options and cost implications for Knights Road in the context of the wider cycling and micro-mobility network before a decision is made for the best option for Knights Road; and

(6) approves to leave the trial in place, including the safety improvements for a period of up to 12 months.

In response to a question from a member, the Director, Economy and Development said the 12 month period was a reasonable timeframe to undertake a further detailed business case on options, community engagement and to seek advice and approval from Council.

Cr Dyer said further work needed to be undertaken around the cycling and micro-mobility study. He outlined the benefits on the Knights Road.  He suggested that the Committee request officers to workshop best practice and community engagement for future cycleway in Lower Hutt. He said it would be valuable for Council to gain a better understanding of how cycleways transportation worked.

The Director, Economy and Development advised a briefing would be organised by officers.

Cr Mitchell commended the officers for their work.

The motion was declared CARRIED on the voices.

 

 

Recommended: (Cr Mitchell/Cr Dyer)                  Minute No. IARCC 21302

“That the Committee recommends that Council:

(1)   notes and receives the report;

(2)   agrees to the prioritisation of the programme of work associated with the connection of the Beltway Cycleway to Knights Road at Waterloo Station;

(3)   agrees to formalising the changes to the layout in front of Waterloo Station and implementing the additional changes suggested in Beca’s Safety Review attached as Appendix 2 to the report;

(4)   endorses the implementation of the repairs and safety improvements recommended by Beca as soon as practicable along Knights Road;

(5)   request officers to produce a business case examining options and cost implications for Knights Road in the context of the wider cycling and micro-mobility network before a decision is made for the best option for Knights Road; and

(6)   approves to leave the trial in place, including the safety improvements for a period of up to 12 months.”

         

          PRECEDENCE OF BUSINESS

 

In accordance with Standing Order 10.4, the Chair accorded precedence to Item 5: Three Waters Update.

The item is recorded in the order which it is listed on the Order Paper.

b)

Waste and Recycling Controls for the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021 (21/648)

 

The Strategic Advisor elaborated on the report.

In response to a question from a member regarding 2.1.3 of appendix 1 of the report, the Strategic Advisor said he would seek further information and provide a response back to the Chair.

 

ReCOMMENDED: (Cr Mitchell/Cr Brown)              Minute No. IARCC 21303

“That the Committee recommends that Council adopts the proposed changes to Schedule 1 of the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021, attached as Appendix 1 to the report, to be effective from 10 August 2021.”

  

5.

Three Waters Update (21/1040)

Report No. IARCC2021/3/163 by the Strategic Advisor

 

Ms Abby Jensen, Programme Manager – Environmental Water Quality from Wellington Water was in attendance for the item. The Strategic Advisor elaborated on the report. He highlighted an amendment in paragraph four of the report. He noted the updated year-end spend was $24.6M.

 

Resolved: (Cr Mitchell/Cr Shaw)                                           Minute No. IARCC 21304

“That the Committee notes and receives the report.”

 

6.

Regulatory Matters Report (21/1023)

Report No. IARCC2021/3/161 by the Head of Regulatory Services

 

The Head of Regulatory Services elaborated on the report.

In response to a question from a member, the Head of Regulatory Services said there were currently staff shortages. He said a recruitment process to recruit additional staff was underway.

In response to a question from a member in regard to illegal dumping at recycling stations, the Head of Regulatory Services said no updated reports had been received from investigation officers.

 

Resolved: (Cr Mitchell/Cr Dyer)                                            Minute No. IARCC 21305

“That the Committee receives and notes the information.”

 

7.

Infrastructure and Regulatory Work Programme (21/1011)

Report No. IARCC2021/3/92 by the Democracy Advisor

 

Resolved: (Cr Mitchell/Cr Dyer)                                            Minute No. IARCC 21306

“That the work programme be noted and received.”

   

8.       QUESTIONS   

          There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.31pm.

 

 

 

 

 

A Mitchell

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021

 


Attachment 2

Appendix 2: Beca Safety Review and Audit

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



 


 


 



 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Attachment 1

Appendix 1: New Schedule 1 to the Bylaw

 

New Schedule 1

In accordance with clause 7.1 of the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021, the Council resolves the following controls in relation to solid waste management, collection and disposal.

1. INTRODUCTION AND COMMENCEMENT

1.1.         These are Council resolutions made pursuant to clause 7.1 of the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021 (“the Bylaw”) and should be read and conjunction with it.

1.2.         These resolutions come into force on 10 August 2021, and replace the controls that came into force on 25 January 2021.

2. CONTROLS   

2.1          Collection of Domestic Refuse and Recyclable Material

2.1.1      All domestic refuse and/or recyclable material to be collected by Council’s collection service must be placed in the relevant approved receptacle for each waste stream.

2.1.2      The occupier of every residential dwelling unit who wishes to be served by a collection service conducted or controlled by the Council shall, on each collection day, and not later than 6am on that day, place their approved receptacles at the kerbside nearest the dwelling unit, or in any other position, such as share waste storage areas, determined by Council Officers.

2.1.3      Where as a result of circumstances beyond its control Council is unable to empty approved receptacles, and/or collect domestic refuse and/or recyclable material on the stipulated collection day, the occupier must remove the domestic refuse and/or recyclable material from the kerbside, by the end of the following day.

2.2          Restrictions on Materials    

2.2.1      No person shall deposit or cause or allow any of the following materials to be deposited in any approved receptacle placed for collection.

a)    Explosives, hot ashes, highly inflammable material or infectious material;

b)    Liquids, acids, printer’s ink, paint, or any other viscous fluid

c)    Any trade waste, offal or large dead animals.

d)    Any pesticides, herbicides, fungicides or other toxic compounds or any containers that have been used to hold such materials;

e)    Any large batteries, such as car batteries

f)     Any other prohibited waste as identified under the definition of “prohibited waste” in clause 6 of the Bylaw.

3.            Alternate Agreements 

3.1          The Council may enter into an agreement with the occupier of a dwelling unit, commercial building or part of a commercial building in respect of the collection of:

a)    Domestic refuse upon a basis other than that determined under this bylaw; or

b)    Trade refuse.

4.            Collection Point(s) 

4.1          The Council may:

a)    Specify the location of collection point(s), at which recyclable materials will be received from the public;

b)    Issue instructions for the use of collection points by members of the public.

4.2          No person shall leave or place domestic refuse or trade refuse at collection points. 

5.         Waste separation

5.1          No waste, other than clean accepted recyclable materials, shall be deposited in any approved receptacle provided for recycling purposes.

a)    Mixed recycling bin: Only the following clean materials shall be deposited in the approved recycling wheelie bin with the yellow-lid:  Paper, cardboard (flattened), plastic containers #1, #2, and #5 (rinsed, lids removed, not squashed), metal tins and cans (rinsed, not squashed)

b)    Glass crate: Only the following clean materials shall be deposited in the approved blue glass recycling crate:  glass bottles and jars (rinsed, lids removed, not broken)

c)    Green waste: Only the following plant materials shall be deposited in the approved green (garden) waste bin:  plant cuttings, grass clippings, weeds, wood cuttings less than 20cm

5.3          Where there is a change to the types of recyclable materials accepted for collection from the kerbside or collection points, one or more of the following methods of notification may be used by Council to notify such change: flyers, newspaper advertisement, Council website or as indicated on signage at a collection point(s).

6.            Construction Site and Demolition Waste Management Plan

6.1          In accordance with clause 14 of the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021, any person that is applying for a building consent for building work with an estimated value of $2million or higher must submit a construction site and demolition waste management plan to the Council for approval prior to the commencement of any building work. 

6.2          Clause 14.1 of the Hutt City Council Solid Waste Management and Minimisation Bylaw 2021 will become effective on 25 January 2022.


101

 

HUTT CITY COUNCIL

 

            Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
Lower Hutt on

 Thursday 22 July 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr J Briggs (Chair)

Mayor C Barry

 

Cr K Brown

Cr S Edwards

 

Deputy Mayor T Lewis

Cr A Mitchell

 

Cr S Rasheed (Deputy Chair)

Cr N Shaw

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Cr B Dyer (part meeting)

Ms A Blackshaw, Director Neighbourhoods and Communities (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development  (part meeting)

Mr J Gloag, Head of Transport (part meeting)

Mr N Parkin, Contracts Officer (part meeting)

Mr J Scherzer, Head of Climate Change and Solid Waste

Mr D Burt, Senior Advisor, Climate and Sustainability (part meeting)

Mr J Frericks, Ecology/Horticulture Advisor (part meeting)

Mr C Agate, Traffic Engineer (part meeting)
Mr M James, Project Manager
(part meeting)

Mr D Uppal, Solid Waste Manager (part meeting)

Ms C Ellis, Head of Chief Executive’s Office (part meeting)

Ms J Randall, Democracy Advisor

PUBLIC BUSINESS

 

OPENING FORMALITIES – KARAKIA TIMATANGA

 

1.       APOLOGIES 

 There were no apologies.

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

 

 

3.       Presentations    

 

Presentation by a Representative of Mainland Island Restoration Operation (MIRO)

Mr Parker Jones, a representative of MIRO, elaborated on the conservation work undertaken by MIRO. He advised MIRO helped control possums, rats and mustelids in the Northern Forest and round the Parangarahu Lakes. MIRO had planted over 30,000 trees round the lakes, erected fencing and put up signs. It had joined with ERAT (Educating Residents About Trapping) to provide traps throughout Eastbourne and the bays. He further advised MIRO volunteers helped protect the endangered banded dotterel, resulting in an increase in nesting success from 3% to 53%. He noted banded dotterels did not attract the funding that other endangered New Zealand birds received.  He thanked members for the funding MIRO had received from Council.

     

4.       CONFLICT OF INTEREST DECLARATIONS     

There were no conflict of interest declarations.

5.       Recommendations to Council - Te Kaunihera o Te Awa Kairangi -
10 August 2021

a)

Update on Council's climate change work (21/1022)

 

The Head of Climate Change and Solid Waste elaborated on the report. He advised officers were working towards a 50% reduction in Council’s emissions by 2030 in line with the Paris Agreement on Climate Change.

In response to a question from a member, the Contracts Officer explained that LED lighting did not emit light in an upward direction so would not require shields to prevent upward light spill. He noted Council’s LED light spill was compliant with Council’s District Plan and the M30 guidelines for road lighting design from Waka Kotahi.

In response to questions from members, the Head of Climate Change and Solid Waste acknowledged the Silverstream Landfill would continue to emit methane even without the input of green waste since the flare would not be able to capture it all. He said food waste and demolition waste would need to be reduced to create future emissions reductions. He added that the emissions created when transporting green waste for composting would be reduced once the fleet was electrified.

 

 

 

 

ReCOMMENDed: (Cr Briggs/Cr Edwards)                      Minute No. CCASC 21301

“That the Committee recommends that Council:

(1)        notes the update on various climate change work streams; and

(2)        adopts the interim Carbon Reduction and Climate Resilience Plan, subject to the completion of editorial and design work on the document (see Appendix 1 attached to the report).”

 

b)

Landfill Fee Exemptions for Charities (21/1066)

 

Speaking under public comment, Ms Joyce Lockyer, a representative of the Wainuiomata Pioneer Church Preservation Society (the Society), expressed concern that the Society might lose its access to landfill fee exemptions. She advised the Society had relied on the landfill during the restoration and continued to require it for the monthly removal of noxious weeds from the Pioneer Church site on Coast Road. She urged Council to take into consideration that the Society was a local initiative, made an ongoing contribution to the community and relied on donations and occasional church hire fees. She asked for the Society’s landfill fee exemption to continue.

 

Speaking under public comment, Ms Linda Olsen, a representative of the Wainuiomata Marae (the Marae), asked for the Marae landfill fee exemption to continue. She explained the Marae suffered significant amounts of rubbish blowing in from the nearby rugby league clubrooms. She noted the removal of the landfill fee exemption would make it more difficult for the Marae to keep its land clean and tidy.

In response to questions from members, the Head of Climate Change and Solid Waste elaborated on the report. He advised the eligibilty criteria recommended by officers in the report aligned with Council’s priorities and addressed illegal dumping. He said there was no data held by officers on instances of the current system being abused. He suggested that members consider which community groups should be included for fee exemptions. He confirmed that once the needs of marae were assessed a free recycling service could be considered.

In response to questions from members, the Strategic Advisor confirmed a report on kerbside recycling for community groups would be reported to the Policy, Finance and Strategy Committtee for its consideration  in September 2021.

The Chair noted it was important to thoroughly consider disparity issues and the amount of waste going to landfill. He requested guidance from officers so that all considerations were addressed before criteria for landfill fee exemptions were decided. He requested that members send any criteria they wanted considered as part of the Policy, to himself or the relevant officers. He recommended the item be laid on the table for a future meeting.

 

ReSOLVed: (Cr Briggs/Cr Rasheed)                       Minute No. CCASC 21302

“That in accordance with Standing Order 25.2 (d) the item of business lie on the table until the next Climate Change and Sustainability Committee meeting to be held on 23 September 2021 to allow officers time to provide clearer guidance on the matter.”

 

c)

Options Regarding a New Cleanfill (21/1077)

 

Speaking under public comment, Mr David Smith expressed concern that Council might consider allowing a private operator to open a cleanfill in Lower Hutt. He highlighted that Council might have little control over the type of material deposited. He urged Council to work with other councils in the region and with central government to find a suitable site.

 

Speaking under public comment, Ms Sally Ann Moffatt, a representative of the Community Liaison Group for the Wainuiomata Landfill, commended officers on the report and their recommendations.  She said if Council did work with others to find a cleanfill site in Wainuiomata, the Community Liaison Group would request a collaborative role in the discussions.

 

The Head of Climate Change and Solid Waste elaborated on the report.

 

In response to questions from members, the Head of Climate Change and Solid Waste confirmed that if private operators opened a cleanfill, Council would not be able to restrict where the fill came from. He noted there were a number of criteria to be assessed when considering a suitable site for a new cleanfill including significant natural areas, access and capacity. He agreed two potential cleanfill sites investigated had met some of Council’s criteria and could be kept as future options. He cautioned this could disincentivise proposals from the private sector.

 

Mayor Barry foreshadowed a consequential motion.

 

 

ReCOMMENDEd: (Cr Briggs/Cr Brown)  Minute No. CCASC 21303

“That the Committee recommends that Council:

(1)   notes that Council’s cleanfill at 130 Coast Road will close by no later than June 2022;

(2)   notes the report ‘Lower Hutt cleanfill demand and future site analysis’ from July 2021, prepared by Tonkin and Taylor, which considered the demand for a cleanfill, and potential sites for a future cleanfill on land owned by Council;

(3)   notes that the analysis found that most sites that were assessed are unsuitable for a cleanfill, and while two sites appear to have technical potential, officers consider that they are unlikely to be suitable due to other limitations;

(4)   agrees that Hutt City Council will not pursue the establishment of a replacement cleanfill on any current Council-owned land;

(5)   notes that there will be ongoing demand for a cleanfill facility in the Hutt Valley, particularly due to high levels of residential and commercial construction;

(6)   notes that the absence of a cleanfill facility may have a range of adverse impacts, including increased development costs, and increased difficulty to reduce carbon emissions (eg due to increased transport emissions, and unrealised opportunities associated with the diversion and reuse of materials, such as crushed concrete and aggregate); and

(7)   notes that Council officers plan to work with any relevant parties to identify and investigate a replacement site for a cleanfill to service the Hutt Valley.”

 

Mayor Barry noted the closed Wainuiomata Landfill was a significant methane emitter. He advised there was an opportunity for external funding from government agencies to help with remediation costs. He asked officers to consult with the rifle range group before any decision on the site was made.

 

CONSEQUENTIAL MOTION

 

 

ReCOMMENDED: (Mayor Barry/Cr Brown)        Minute No. CCASC 21304

“That the Committee recommends that Council:

 

(1)     requests officers to report back to Council on options to suspend any current or future planned activity on the site of the old Wainuiomata Landfill, and consults with any affected parties; and

 

(2)     requests officers to report back to Council on options to remediate the Wainuiomata Landfill site and minimise or offset its ongoing carbon impact.”

 

Cr Edward abstained from voting on the above matter.

 

6.

Kerbside Rubbish and Recycling Implementation Project (21/1039)

Report No. CCASC2021/3/180 by the Strategic Advisor

 

Speaking under public comment Mr Bob Davies expressed frustration with the bin lid latches on Council’s new rubbish and recycling bins. He advised they did not hold lids shut if bins were blown over. He requested the latches be replaced with more effective catches.

The Strategic Advisor elaborated on the report. He advised 99.75% of bins had been delivered and the final bins would be delivered by the following weekend. He acknowledged the delivery had taken longer than expected, mainly due to the late delivery of the bins overlapping the period when bins were being delivered.

In response to a question from a member, the Strategic Advisor and the Head of Climate Change and Solid Waste advised bin lid latches were made to be loose fitting so that rubbish and recycling could fall into the trucks. They added that bin inspectors would be reminding residents to latch their bins and to not put them out for collection in windy suburbs when only quarter full.

The Chair requested that members send any questions on the kerbside rubbish and recycling implementation to the Elected Members email address and officers would respond.

 

Resolved: (Cr Briggs/Cr Brown)                                         Minute No. CCASC 21305

“That the Committee receives and notes the report.”

 

Mayor Barry left the meeting at 4.10pm and re-joined the meeting at 4.11pm.
Cr Brown left the meeting at 4.10pm and re-joined the meeting at 4.12pm.

7.

Whaitua Te Whanganui-a-Tara Committee Update (21/1071)

Report No. CCASC2021/3/93 by the Senior Advisor Sustainability and Resilience

 

The Senior Advisor Sustainability and Resilience advised that the timeline for completion of the Whaitua Implementation Plan (WIP) had the following changes since the report was written:

§  19 August: Final Whaitua Committee meeting to make any changes to the draft from feedback received.

§  Date to be confirmed (September or October): Greater Wellington Regional Council receive Final WIP (pending design and publication).

§  Date to be confirmed:  Joint GWRC/WCC/HCC/UHCC, mana whenua WIP launch event.

The Chair requested that members send any questions on the Whaitua Te Whanganui-a-Tara Committee to the Elected Members email address so that officers could respond.

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                      Minute No. CCASC 21306

“That the Committee receives and notes the report.”

8.

Update on Council's Solid Waste and Waste Minimisation Work (21/1024)

Report No. CCASC2021/3/165 by the Head of Climate and Solid Waste

 

Resolved: (Cr Briggs/Cr Mitchell)                                      Minute No. CCASC 21307

“That the Committee receives and notes the update on various solid waste management and minimisation work streams.”

 

9.

Committee Work Programme (21/985)

Report No. CCASC2021/3/168 by the Head of Climate and Solid Waste

 

The Chair requested that members send requests to the Chair or to relevant officers for any other items or information they would like discussed at future meetings of the Committee.

 

Resolved: (Cr Briggs/Cr Mitchell)                                      Minute No. CCASC 21308

“That the Committee agrees to the proposed work programme shown in Table 1 contained within the report.”

10.     Information Item

 

Updates on Council's Biodiversity Action (21/1065)

Report No. CCASC2021/3/95 by the Ecology/Horticulture Advisor

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)            Minute No. CCASC 21309

“That in accordance with Standing Order 25.2 (c) the item be discussed at the Climate Change and Sustainability Committee meeting to be held on 23 September 2021.”

     

11.     QUESTIONS   

There were no questions.

 

CLOSING FORMALITIES – KARAKIA WHAKAMUTUNGA

 

There being no further business the Chair declared the meeting closed at 4.14 pm.

 

 

 

 

 

J Briggs

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021


Attachment 1

Appendix 1: Draft INTERIM Carbon Reduction Plan

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


MEMORANDUM                                                 148                                                      10 August 2021

Our Reference          21/1187

TO:                      Mayor and Councillors

Hutt City Council

FROM:                Jörn Scherzer

DATE:                29 July 2021

SUBJECT:           New cleanfill in Upper Hutt

 

 

Recommendation

That Council notes the information about a new Cleanfill facility in Upper Hutt.

 

 

Purpose of Memorandum

1.    To provide Council with information on a new cleanfill facility in Upper Hutt.

Comment

2.    On 22 July 2021, the Climate Change and Sustainability Committee considered a report on options regarding a new cleanfill, as a potential replacement for the current site at 130 Coast Road, refer CCASC2021/3/179.

3.    Based on this report, the Committee recommended to Council “not to pursue the establishment of a replacement cleanfill on any current Council-owned land” (recommendation 4), and noted that “Council officers plan to work with any relevant parties to identify and investigate a replacement site for a cleanfill to service the Hutt Valley” (recommendation 7).

4.    Since that meeting, officers have become aware of a new cleanfill development located at 91-191 Fergusson Drive in Silverstream, Upper Hutt. This new cleanfill was granted consent by Upper Hutt City Council earlier this year, albeit it is not yet operational. More detailed information on the consent decision is available at https://www.upperhuttcity.com/files/assets/public/planbuild/prepare/2010104-nod-st-pats-cleanfill-and-subdivision-1.pdf.

5.    The site has a capacity of about 550,000 m3 of clean fill material, and the deposition of material would occur over a period of 7-10 years.

6.    The site is currently flood prone, and the cleanfill material would raise the developable site by an average of 3.1m, making it suitable for future development. The illustration below indicates the final landform following placement of fill and excavation within the flood conveyance zones.

7.    The new cleanfill will be operated by Goodmans (Goodman Contractors Ltd), a large scale earthmoving company that has been operating for over 50 years.

8.    Officers have been advised that at this point in time the new cleanfill site may be ready to receive material in early 2022, albeit exact timing is yet to be confirmed.

9.    This new cleanfill is located very centrally in the Hutt Valley, and close to a key transport corridor, minimising transport distances and associated costs.

10.  Because there is potential to develop the land for housing in the future, the fill will need to meet performance criteria, with testing undertaken throughout the fill process. It means that effectively only compactable fill is likely to be accepted and therefore there may be material currently accepted at the Wainuiomata cleanfill that will be unsuitable for the Silverstream site.

11.  The operator has advised that they are unlikely to run resource recovery operations, albeit they do have access to a mobile concrete crushing plant.

12.  Based on this new information, those developers that currently use the Wainui Cleanfill will have an alternative site available, at least for compactable fill, when 130 Coast Road closes, and it no longer appears necessary to carry out any significant work on identifying cleanfill replacement sites (as per recommendation 7 from the report on “Options regarding a new cleanfill”; refer CCASC2021/3/179).

13.  Note that in addition to this new site in Upper Hutt, there are other existing landfills that can accept other waste materials associated with construction and demolition activities.

 

Appendices

There are no appendices for this report.   

 

 

 

 

 

 

Author: Jörn Scherzer

Head of Climate and Solid Waste

 

 

 

 

 

 

Approved By: Helen Oram

Director Environment and Sustainability  


 

Council minutes - 24 May 2021

 


 


 

  


                                                                     176                                                  1 June 2021

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 1 June 2021 commencing at 2.00pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr C Milne

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  An apology was received from Cr D Bassett.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Chief Financial Officer

Mr G Craig, Head of Business and Economy (part meeting)

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr P Cameron, Head of Procurement

Ms K Stannard, Head of Democratic Services

Mr D Scott-Jones, Solicitor

Ms T Lealofi, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

Resolved(Mayor Barry/Cr Briggs)                                   Minute No. C 21201(4)

"That the apology received from Cr Bassett be accepted and leave of absence be granted."

 3.      PUBLIC COMMENT

             There was no public comment.

 

4.

Mayoral Statement

Mayor Barry spoke to his statement attached as pages 21-23 to the minutes.

5.

Chief Executive's Statement

The Chief Executive spoke to her statement attached as pages 24-26 to the minutes.

6.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

7.       Committee Minutes with Recommended Items

a)      Komiti Iti Ara Waka |Traffic Subcommittee

 

20 April 2021

 

 

Resolved(Cr Dyer/Cr Mitchell)                                    Minute No. C 21202(4)

“That the minutes of the meeting held on 20 April 2021 be adopted with the exception of items 4(a) to 4(i) be adopted.”

Recommended Items

Item 4a)

Tama Street, Alicetown - Proposed P15 Parking Restrictions (21/385)

 

Resolved(Cr Dyer/Cr Mitchell)            Minute No. C 21203(4)

“That Council:

(1)   receives and notes the information;

(2)   approves the application of P15, 7.30am-9.30am and 3.30pm-5.30pm, Monday-Friday (excluding public holidays) restriction over two current P10, 8.00am-6.00pm, Monday-Friday, (excluding public holidays) parking spaces at 54 Tama Street, Alicetown;

(3)   approves the application of P15, 8.00am-6.00pm, Monday-Friday (excluding public holidays) restriction over one current P10, 8.00am-6.00pm, Monday-Friday (excluding public holidays) parking space and one unrestricted parking space at 67 Tama Street, Alicetown;

(4)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(5)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reasons that the proposed restrictions would improve accessibility and parking availability for parents and caregivers accessing the kindergarten during peak times and support Council’s Parking Policy (2017).

 

Item 4b)

Laery Street, Melling - Proposed P15 Parking Restrictions (21/386)

 

Resolved(Cr Dyer/Cr Mitchell)                        Minute No. C 21204(4)

“That Council:

(1)     receives and notes the information;

(2)     approves the application of P15, 7.30am to 4.30pm, Monday-Friday (excluding Public Holidays), time limited parking restriction on Laery Street, Melling, as attached in Appendix 1 to Report No. TSC2021/2/71;

(3)     rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution; and

(4)     notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions would improve accessibility and parking availability for parents and caregivers accessing the early childhood centre and support Council’s Parking Policy (2017).

Item 4c)

Dowse Drive, Maungaraki - Proposed No Stopping At All Times Restrictions (21/387)

 

Resolved(Cr Dyer/Cr Mitchell)                        Minute No. C 21205(4)

“That Council:

(1)   receives and notes the information;

(2)   approves the proposed No Stopping At All Times restrictions on Dowse Drive, Maungaraki as shown in Appendix 1 attached to Report No. TSC2021/2/72; and

(3)   notes that this resolution will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions would improve the safety within the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; support Council’s Parking Policy 2017 and are supported by a majority of the local residents who responded to the consultation documents.

 

Item 4d)

Jutland Street, Waterloo - Proposed No Stopping At All Times Restrictions (21/388)

 

Resolved(Cr Dyer/Cr Mitchell)            Minute No. C 21206(4)

“That Council:

(1)   receives and notes the information;

(2)   approves the proposed No Stopping At All Times restrictions on Jutland Street, Waterloo as shown in Appendix 1 attached to Report No. TSC2021/2/73; and

(3)   notes that this resolution will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions will improve accessibility, contribute to the improved parking behaviour in the street and promote compliance with the Land Transport (Road User) Rule 2004.

Item 4e)

Knights Road, Hutt Central - Proposed Time Limited (P120 8am to 6pm, Monday to Sunday (excluding Public Holidays) and No Stopping (At All Times)) Parking Restrictions. (21/468)

 

Resolved:  (Cr Dyer/Cr Mitchell)                        Minute No. C 21207(4)

“That Council:

(1)   receives and notes the information;

(2)   approves the No Stopping – At All Times parking restrictions on Knights Road, Central Hutt – as shown in Appendix 1 attached to Report No. TSC2021/2/74;

(3)   approves the time limited (P120, 8am-6pm, Monday to Sunday (excluding Public Holidays)) parking restrictions on Knights Road, Central Hutt – as shown in Appendix 1 attached to Report No. TSC2021/2/74;

(4)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(5)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed restrictions will improve the driveway visibility for neighbouring properties while supporting the Council’s Parking Policy (2017).

 

Item 4f)

Roberts Street, Epuni - Proposed 'No Stopping' (At All Times) Parking Restriction (21/469)

 

Resolved(Cr Dyer/Cr Mitchell)            Minute No. C 21208(4)

“That Council:

(1)   notes and receives the information;

(2)   approves the No Stopping – At All Times parking restrictions on Roberts Street, Epuni as shown in Appendix 1 attached to Report No. TSC2021/2/75;

(3)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution; and

(4)   notes that the resolution will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed will improve the safety for vehicles given the reduction in visibility caused by the installation of the brush fence while supporting the Council’s Traffic Bylaw (2017) and sections of the Land Transport (Road User) Rule 2004.

Item 4g)

Clendon and Fisk Streets, Naenae - Proposed 'No Stopping' (At All Times) Intersection Parking Restrictions (21/470)

 

Resolved(Cr Dyer/Cr Mitchell)                        Minute No. C 21209(4)

“That Council:

(1)   receives and notes the information;

(2)   approves the No Stopping – At All Times parking restrictions on Clendon Street, Naenae as shown in Appendix 1 attached to Report No. TSC2021/2/76;

(3)   approves the No Stopping – At All Times parking restrictions on Fisk Street, Naenae as shown in Appendix 1 attached to Report No. TSC2021/2/76;

(4)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution; and

(5)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reason that the proposed will improve the visibility of the Clendon and Fisk Streets intersection approaches while supporting the Council’s Traffic Bylaw (2017) and sections of the Land Transport (Road User) Rule 2004.

 

Item 4h)

Hutt Road, Alicetown - Proposed School Drop Off - Pick Up and P30 At Other Times Parking Restrictions (21/472)

 

In response to a question from a member, the Head of Democratic Services advised that officers had consulted the local business owners in the area.  She confirmed the owners were happy with the new plan.

 

Resolved(Cr Dyer/Cr Mitchell)                        Minute No. C 21210(4)

“That Council:

(1)     receives and notes the information;

(2)     approves the P30 Loading Zone (Goods Vehicles Only – 8am to 6pm, Monday to Sunday, excluding Public Holidays) on Hutt Road, as shown in Appendix 1 attached to Report No. TSC2021/2/77;

(3)     approves the P5 (8.30am – 9.30am, 2.45pm – 3.15pm, School Days Only), parking restrictions on Hutt Road to all eight marked parking spaces adjacent to the Hutt Road frontage of 6 Railway Avenue, being Hutt Central School;

(4)     approves the P30 (At Other Times), parking restrictions on Hutt Road to all eight all eight marked parking spaces adjacent to the Hutt Road frontage of 6 Railway Avenue, being Hutt Central School;

(5)     rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution; and

(6)     notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reasons that the proposed changes will improve parking space turnover outside of the school’s restrictions and increase the availability of short term parking in the area, while supporting the Council’s Traffic Bylaw (2017), Parking Policy and sections of the Land Transport (Road User) Rule 2004.

 

Item 4i)

Leighton Avenue / Awamutu Grove, Waiwhetu - Proposed No Stopping (At All Times) Parking Restrictions (21/473)

 

Resolved(Cr Dyer/Cr Mitchell)               Minute No. C 21211(4)

“That Council:

(1)   receives and notes the information;

(2)   approves the No Stopping At All Times parking restrictions on Leighton Avenue, Waiwhetu as shown in Appendix 1 attached to Report No. TSC2021/2/78;

(3)   approves the No Stopping At All Times parking restrictions on Awamutu Grove, Waiwhetu as shown in Appendix 1 attached to Report No. TSC2021/2/78;

(4)   rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the traffic controls described in this resolution; and

(5)   notes that these resolutions will take effect once the appropriate signage and/or road-markings have been installed.”

For the reasons that the proposed restrictions and additional road-markings and signage will improve the operation of both the Leighton / Awamutu and Leighton / Whites Line East intersections, while supporting the Council’s Traffic Bylaw (2017) and sections of the Land Transport (Road User) Rule 2004.

b)      Komiti Iti Ahumoni I Tūraru | Audit and Risk Subcommittee

 

23 April 2021

 

 

Resolved(Mayor Barry/Cr Rasheed)                             Minute No. C 21212(4)

That the minutes of the meeting held on 23 April 2021 with the exception of  item 4) be adopted.”

 

Recommended Item

Item 4)

Risk management update, including the setting of risk appetite (21/371)

 

Resolved(Mayor Barry/Cr Shaw)             Minute No. C 21213(4)

“That Council endorses for approval the draft ‘Risk appetite statement’ as attached as Appendix 2 to Report No. ARSC2021/2/79.”

c)       Komiti Ratonga Rangatōpū me te Rautaki | Policy, Finance and Strategy Committee

 

27 April 2021

 

 

Resolved:  (Cr Edwards/Deputy Mayor Lewis)             Minute No. C 21214(4)

“That the minutes of the meeting held on 27 April 2021 with the exception of items 4a) and 4c) be adopted.”

 

Recommended Items

Item 4a)

Taonga Tuku Iho - Heritage Policy (21/358)

 

In response to a question from a member, the Head of Strategy and Planning advised the reference from Hastings District Council and other Councils had been forwarded to Council’s District Plan Policy team.  She said Hastings District Council did follow the voluntary listing policy for non-heritage New Zealand designated properties. She noted that a number of places listed on Hasting District Council’s heritage list were not registered under Heritage New Zealand.  She highlighted that Council’s Head of District Plan Policy would be in contact with Hastings District Council if further information was required.  She stated that she had contacted Heritage New Zealand and they did not recall any district plans including voluntary scheduling.  They agreed that the approach was to include the heritage list in the District Plan.  She highlighted that the Insurance Council of New Zealand’s advice was that registration alone should not be a sufficient reason for insurance to be turned down. 

In response to a question from a member, the Head of Strategy and Planning advised that she would pass on the insurance information with the member of public who had raised the matter at the recent Policy, Finance and Strategy Committee meeting.   

 

 

Resolved(Cr Edwards/Cr Brown)             Minute No. C 21215(4)

“That Council:

(1)   notes the further comments from submitters and amendments to Taonga Tuku Iho – Heritage Policy;

(2)   agrees to refer Appendix 1 of the Taonga Tuku Iho – Heritage Policy attached to Report No PFS2021/2/89 to the District Plan review for consideration as part of the heritage chapter review. This will enable further submissions, evaluation and consideration to be undertaken before Council commits to the use of any particular incentive approach/tool;

(3)   notes officers will review the Rates Remission Policy once Council has made its final decisions regarding Taonga Tuku Iho – the Heritage Policy;

(4)   notes that the District Plan heritage chapter review is underway;

(5)   agrees that Appendix 1 of the Taonga Tuku Iho – Heritage Policy attached to Report No PFS2021/2/89 does not form part of the Taonga Tuku Iho – the Heritage Policy until or unless confirmed by the District Plan review process;

(6)   agrees that Taonga Tuku Iho – the Heritage Policy and its use of the word ‘significant’ mirrors what the Regional Policy Statement on heritage issues requires of us;

(7)   notes that officers have made further minor editorial changes (including any changes to the mana whenua content) in consultation with the Chair and Deputy Chair of the Committee; and

(8)   adopts the Taonga Tuku Iho – Heritage Policy attached as Appendix 1 to memorandum No. 21/824.”

For the reason that Taonga Tuku Iho sets out Council’s intent and the direction it will take to meet both community aspirations and its legislative responsibilities for heritage in all its forms in the city.

 

Item 4c)

Rating Sales Policy (21/566)

 

Resolved(Mayor Barry/Cr Edwards)   Minute No. C 21216(4)

“That Council:

(1)     notes and receives the report; and

(2)     approves the Rating Sale Policy, attached as Appendix 1 to Report No. PFSC2021/2/91.”

 


 

8.       Miscellaneous

a)

RiverLink Project - Daly Street Laneway (21/701)

Report No. HCC2021/2/117 by the Head of City Growth

 

The Head of City Growth elaborated on the report.

 

Resolved(Mayor Barry/Cr Hislop)                               Minute No. C 21217(4)

“That Council:

(1)     notes Council resolved (12 June 2017) to acquire the properties at 6, 7, 10 and 12 Daly Street using the Public Works Act 1981 to enable and secure the objectives of the RiverLink Project; and that these properties have now been acquired;

(2)     notes the Daly Street Laneway runs between the properties at 7 and 10 Daly Street.  The Laneway was taken by the Crown for railway purposes in 1964 and is owned by the New Zealand Railways Corporation (NZRC) and leased to KiwiRail;

(3)     notes that with the RiverLink Project now progressing towards consent and implementation officers recommended that Council now proceed to purchase the Daly Street Laneway;

(4)     notes NZRC/KiwiRail have been approached about selling the subject property and have internal approvals to proceed;

(5)     notes that the parties legal advice is that the sale should be via section 50 of the Public Works Act – which allows the transfer of an existing public work to a local authority.  This requires Council to agree to take the land for a public work;

(6)     notes its authorisation is required for the purchase of property;

(7)     agrees to take the land for a public work; and

(8)     authorises officers to conclude the purchase of the Daly Street Laneway with NZRC/KiwiRail on the basis of valuations received and reimbursement of NZRC/KiwiRail costs of disposal as outlined in Financial Considerations (see paragraphs 20-23 contained within the report).

For the reasons full ownership of the Daly Street Laneway, while involving upfront purchasing costs, provides significant benefits of control for Council in ensuring the integration, delivery, timing, and high quality, of the RiverLink Project, thereby achieving its objectives.

This will enable Council to deal with the entire redevelopment area unfettered by not having to take into account the separate requirements of the small parcel of land taken up by the Daly Street Laneway.  The site will be amalgamated into the larger redevelopment area incorporating the properties already acquired in Daly Street.  This will create a continuous site for future redevelopment.

 

b)

Proposed Remit on behalf of Porirua City Council regarding Puppy Farming (21/773)

Report No. HCC2021/2/126 by the Head of Democratic Services

 

Mayor Barry elaborated on the report.

 

Resolved(Mayor Barry/Cr Brown)                               Minute No. C 21218(4)

“That Council:

(1)   receives and notes the letter and proposed remit from Mayor Baker, Porirua City Council attached as Appendix 1 to report; and

(2)   retrospectively endorses its support to Porirua City Council for its proposed remit to Local Government New Zealand requesting government to introduce ‘puppy farming’ legislation.”

9.       Minutes

Resolved:  (Mayor Barry/Cr Edwards)                              Minute No. C 21219(4)

“That the minutes of the meeting of the Hutt City Council held on Wednesday, 24 March 2021, be confirmed as a true and correct record.”

Resolved(Mayor Barry/Cr Dyer)                                     Minute No. C 21220(4)

“That the minutes of the meeting of the Hutt City Council held on Wednesday, 31 March 2021, be confirmed as a true and correct record.”

Resolved(Mayor Barry/Deputy Mayor Lewis)               Minute No. C 21221(4)

“That the minutes of the meeting of the Extraordinary Meeting of Council held on Wednesday, 21 April 2021, be confirmed as a true and correct record.”

10.     Committee Minutes without Recommended Items

a)      Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

 

31 March 2021

 

 

Resolved(Mayor Barry/Cr Brown)                             Minute No. C 21222(4)

“That the minutes of the meeting held on 31 March 2021 be adopted.”

 

 

 

 

 

b)      Komiti Hapori | Communities Committee

 

28 April 2021

 

 

Resolved(Deputy Mayor Lewis/Cr Shaw)                 Minute No. C 21223(4)

“That the minutes of the meeting held on 28 April 2021 be adopted.”

 

c)       Komiti Hanganga | Infrastructure and Regulatory Committee

 

4 May 2021

 

 

Resolved(Cr Hislop/Cr Mitchell)                                Minute No. C 21224(4)

“That the minutes of the meeting held on 4 May 2021 be adopted.”

 

d)      Komiti Kaupapa Taiao | Climate Change and Sustainability Committee

 

6 May 2021

 

 

Resolved(Cr Briggs/Cr Rasheed)                                Minute No. C 21225(4)

“That the minutes of the meeting held on 6 May 2021 be adopted subject to an amendment to page 141, paragraph three, sentence two to read  “He said officers were expecting the bins would be made locally.”

 

 

11.

Sealing Authority (21/703)

Report No. HCC2021/2/18 by the Solicitor

 

Mayor Barry highlighted an error under Schedule 1 h) contained in the officer’s report. He noted it should read 42 Tennyson Street not Road.

 

Resolved(Mayor Barry/Deputy Mayor Lewis)                        Minute No. C 21226(4)

“That Council:

(1)   approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and

(2)   approves the warrants set out in Schedule 2 of the report.

SCHEDULE 1 - General Sealing Authority

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)   Hutt City Council and Malcolm Elder Alexander, 164 and 166 Normandale Road, Normandale, Lower Hutt, L21/39

b)   Hutt City Council and C S Peterson Limited, 96 Naenae Road, Naenae, Lower Hutt, L21/43

c)   Hutt City Council and Housing New Zealand Limited, 23 Hunter Street, Taita, Lower Hutt, L21/32

d)   Hutt City Council and Bellboy Limited, 108-110 Wellington Road, Wainuiomata, L21/40

e)   Hutt City Council and Stephen Douglas Tetlow, Caroline Odelle Patterson and Andrew Michael Wilkinson, Rachel Skipper & Duane Richard Nuku, Tui Glen Developments Limited, 120 Fitzherbert Road, Wainuiomata, Lower Hutt, L21/20

f)    Hutt City Council and Williams Corporation Trading 6 Limited, 176 Cambridge Terrace, Fairfield, Lower Hutt, L21/26

g)   Hutt City Council and Roscoe Robert Price Moor & Charlotte Elsie Moffat, 392 Cambridge Terrace, Fairfield, Lower Hutt, L21/17

h)   Hutt City Council and Allan Davidson and Lara Jane Davidson, 42 Tennyson Street, Petone, Lower Hutt, L21/51

i)    Hutt City Council and Williams Corporation Trading 6 Limited, 97 Waiwhetu Road, Waterloo, Lower Hutt, L21/53

j)    Hutt City Council and Ian Bruce Shephard and Jessica Jane Kellow, 155-157 Waterloo Road, Hutt Central, Lower Hutt L21

Release of Statutory Land Charge

k)   Hutt City Council, 128 Muritai Road, Eastbourne, Lower Hutt, DOC/21/54981

Building Line Restriction Removal

 

l)    Hutt City Council, 351A Wellington Road, Wainuiomata, Lower Hutt, L21/49

m)  Hutt City Council, 67 Tilbury Street, Fairfield, Lower Hutt, l21/28

SCHEDULE 2

 

WARRANTS

 

Michelle Freeman – HCC WARRANT-20-71

1. Dog Control Act 1996
Authorised person pursuant to s11

Kevin James Jeffries - HCC WARRANT-20-75

1. Land Transport At 1998
Parking Warden – pursuant to  s128D

Anthony Francis Valentic- HCC WARRANT-20-76

1. Land Transport At 1998
Parking Warden – pursuant to  s128D

Ashley Upjohn-Ngaia - HCC WARRANT-20-77

1. Land Transport At 1998
Parking Warden – pursuant to  s128D

Menash Kumar - HCC WARRANT-20-78

1. Land Transport At 1998
Parking Warden – pursuant to  s128D

Garry Hastings - HCC WARRANT-20-79

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222
Enforcement Officer pursuant to s371B

Kiran Jadhav - HCC WARRANT-20-80

1. Local Government Act 2002

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Building Act 2004

Authorised Officer pursuant to s222
Enforcement Officer pursuant to s371B

Charles Fernandaz - HCC WARRANT-20-81

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)
Enforcement Officer (noise control only) pursuant to s38(2)

Rajat Sharma ­- HCC WARRANT-20-82

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)
Enforcement Officer (noise control only) pursuant to s38(2)

Erin Howard - HCC WARRANT-20-83

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)
Enforcement Officer (noise control only) pursuant to s38(2)

Jamie Stevens - HCC WARRANT-20-84

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Kerri June Foote - HCC WARRANT-20-86

1. Dog Control Act 1996
Authorised person pursuant to s11

Poaru Tau - HCC WARRANT-20-87

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991
Enforcement Officer pursuant to s38(1)
Enforcement Officer (noise control only) pursuant to s38(2)

Binyamin Shadmanian - HCC WARRANT-20-88

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)
Enforcement Officer (noise control only) pursuant to s38(2)

Cameron Turchie - HCC WARRANT-21-1

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Anton Cooper – HCC WARRANT-21-2

 

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Joseph O’Boyle- HCC WARRANT-21-3

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

Zachary Shima – HCC WARRANT-21-4

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)
Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Resource Management Act 1991

Enforcement Officer (noise control only) pursuant to s38(2)

12.     QUESTIONS

          There was no questions.

13.     EXCLUSION OF THE PUBLIC

Resolved(Mayor Barry/Cr Briggs)                                        Minute No. C 21227(4)

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.     Minutes - 24 March 2021 and 21 April 2021 (Mayor and Councillors only)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Minutes of the Hutt City Council | Te Kaunihera o Te Awa Kairangi held on 24 March 2021 – 2021 Civic Honours Awards

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Minutes of the Hutt City Council | Te Kaunihera o Te Awa Kairangi held on 21 April 2021 – Governance Matter

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

The withholding of the information is necessary to maintain legal professional privilege (s7(2)(g)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

There being no further business the Chair declared the public portion of the meeting closed at 2.49pm and the non-pubic portion of the meeting closed at 3.14pm.

 

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1 June 2021

 

Mayoral Statement 

 

Kia ora koutou katoa, 

 

Condolences

 

Before I begin, I’d like to extend our collective condolences and pay tribute to a few people who have contributed hugely to our communities. 

 

Vera Ellen, Distinguished nurse, amateur historian, local politician, advocate for women, Soroptimist and a founder of Keep Petone Beautiful, sadly passed away.

 

Vera dedicated her life to the community, and did so with such excellence, culminating in her being awarded the distinguishable Florence Nightingale Medal in 2011. 

 

I also want to acknowledge the passing of Richard Te One. Richard was a trustee of Wellington Tenths Trust and the Palmerston North Maori Reserve Trust. 

 

Like Vera, Richard was a man dedicated to his community. I want to thank Richard for his contribution he made to Lower Hutt and the wider region — working to bring all of us closer together. 

 

Highlights 

 

I feel like I say this at every meeting — but the past two months have been extremely productive in our city, and for our Council.

 

It reflects the fact that there are a number of exciting projects on the go — some starting, some finishing, and others which will set our direction for the years to come, like the 10 year plan.

 

Against the backdrop of significant government reform, which will impact on local government. It has never been a more exciting and challenging time for our city.

 

Council projects

 

·           We recently re-opened the Day Bay Wharf — an important asset for the community for recreational and commuter uses. Shout out to all those who joined me with our respective manus!


·           The Wainuiomata Countdown opened recently too. Alongside the mall redevelopment and the Queen St revitalisation, this is a watershed moment for the local community and the Wainuiomata town centre.

·           The Les Dalton Dog Park was also opened a few weekends ago. Les, who sadly passed away last year, worked in Animal Services for almost 45 years. I know he will be pleased that the dogs of Lower Hutt finally have a space of their own.

·           We have kicked off engagement on our integrated transport strategy. This is about getting all parts of our transport network working better together, and being more strategic in our transport planning

·           The rollout of our new rubbish and recycling service is happening at pace.  You will have seen thousands of bins being delivered across the Hutt, and I know the Chief Executive will touch on this further

·           I’m pleased that the Eastern Bays Shared Path continues to move ahead, after an appeal on the resource consent was resolved through mediation last week.

·           And finally, last Friday, Council attended the blessing of Takai Here Tangata, where 19 warm, dry homes will be built over the next ten months in Taita. This is a culmination of effective partnership between Council, Te Ati Awa, Kahungunu Whānau Services, and UPL. 

 

In the community 

 

And although there’s a lot happening at Council, it would be remiss of us not to acknowledge the amazing things people are doing in our community.

 

·           Just today, Wainuiomata Marae have announced they are stepping up to have a vaccination clinic based at their whare — supporting the Wainuiomata community to get the COVID-19 vaccine

·           The Hutt Valley Sports Awards were held last week. I want to recognise the immense sporting talent we have in our city and congratulate all winners on the night.

·           Glenet Marching Club — who have just won the national marching championships. 

 

Other matters

 

I’ve been privileged recently to have been elected to the Chair of the Wellington Water Committee.  Alongside that, I am also pleased to have been co-opted onto the National Three Waters Steering Committee.  

 

It is a privilege to be elected to the role, although I am under no illusions of the challenges that lie ahead. 

 

The reality is that budget lines alone won’t fix the issues we have, so it is important that we address deliverability and capability functions within Wellington Water. 

 

As we know we are facing a trifecta of issues, and Wellington Water is an essential part of us being able to tackle those challenges.

 

Would like to acknowledge Cr Bassett, who served as Chair for a long period of time, and the contributions he made to the role on our city and the region’s behalf.

 

Conclusion

 

Finally - can I acknowledge everyone who has worked and continues to work on our city’s 10 year plan.

 

·           To Council staff who have developed policy, written reports, supported engagement, evaluated engagement.

·           To the community who submitted on the 10 year plan at record levels - in person, online, and across multiple platforms.

 

I am looking forward to making final decisions on the 10 year plan next week on 9 June.

 

 

 

 

 

 


 

1 June 2021

 

Chief Executive’s Statement

 

Talofa Lava, Samoan language week kicked off yesterday with a special ceremony in Council Chambers attended by members of the Pasifika community and our staff. A series of events and celebrations are planned for this week involving our libraries and community hubs. A luncheon will be held on Friday celebrating the cuisine of the Pacific.

A large crowd joined Hon Meka Whaitiri early on Friday to celebrate the announcement of the name of the first housing development driven by the partnership between Hutt City Council, Kahungunu Whānau Services (a Community Housing Provider - CHP), Te Rūnanganui o Te Āti Awa, and Urban Plus Limited. The name of the 19 dwelling development gifted by Te Āti Awa is Takai Here Tāngata - A sacred connection that unites the people and binds us to the land. This event followed on from the launch by Minister Marama Davidson of Tāhuhu Oranga – a partnership with partnership between Kahungunu Whānau Services and Te Rūnanga o Te Atiawa to deliver wrap around support services to people in housing need.

 

I attended a carbon reduction workshop yesterday with staff across council and members of the climate change lead group yesterday. Thank you to Cr Briggs and Virginia Horrocks for giving up your time to attend and assist us on this journey. The work on those present resulted in a number of key recommendations that will help us to progress our response to climate change, to develop a council-wide organisational Carbon Reduction Plan and ultimately a city-wide roadmap for reducing emissions and respond to climate change impacts. I was impressed with the work that staff are already doing to minimise our carbon footprint and the ideas they have including more collaboration across the region.

 

Taituarā Mangement Challenge Event

Well done to our 'Team Auaha' - Alexia Herrera, Alicia Andrews, Brianne Peters, Joni Araiti, Josef Shadwell and Lillian Pak who, along with team coach Parvati Rotherham, participated in the National Taituarā Mangement Challenge alongside 13 other teams. This is the second time we have entered a team and we intend to do so next year.

 

Covid-19

I’m currently attending sessions at Police Headquarters alongside NEMA, WREMO and Iwi to look at modelling a new emergency response approach with Iwi at the centre following on from lessons learned during the COVID-19 lockdown.

 

Staffing

The majority of our organisational design is complete. Most people affected through phase 2 have found their new home in our structure and we’re focused on ongoing recruitment for the remaining vacant roles. We’re now focused on Information Services and Neighbourhoods and Communities.

We continue to have a good relationship with our unions and good engagement with staff. Our focus is on retaining existing staff and promoting from within - its important that our people see there is a career path and our priority has been to wherever possible retain staff. At the same time we need to fill critical gaps in order to deliver on council priorities and challenges facing our city such as significant growth. This is why we’re appointing to roles in the areas of procurement, EPMO, asset management, engagement, project managers for our capital programme, housing leads, community engagement, climate change, business support, planner, and subdivision support. 15 new positions have been added to the organisation to fulfil these and other roles.

In terms of redundancies from phase 2, 20% of disestablished roles resulted in redundancies This means a total of 11 staff have received redundancy. Throughout the process staff have been able to access various means of support.

We have made some exciting appointments as part of phase 2. Peter Cameron is our new Head of Procurement, working across Council providing specialist support to improve procurement practices and processes and provide flexibility for the delivery of our capital programmes. Allen Yip has been appointed as the Head of the newly established Enterprise Programme Management Office (EPMO) and Derek Kerite has been appointed as the Head of Regulatory which brings together the building teams, environmental health (including trade waste), parking and animal services. Congratulations to Alannah Laban who has been appointed as the Head of Assets and Facilities Management. 

 

We are finalising our updated organisation chart and once this has been finalised we will share it with members. This will show new roles and new reporting lines. Later on this year as part of the transition programme we’ll be showcasing the new teams and their work and there will be more opportunities to find out about their work.


Rubbish and recycling

 

1.     Bin Roll-Out Progress

·           As at the close of business yesterday over 47% of residents have had their bins delivered, that is almost 35,000 bins. All is on track to meet our start date.

·           We have received advice from Waste Management that a delay with the final bin delivery will occur once again due to shipping delays caused by Covid. Rotaform has said all bins will still be delivered prior to the start of the service.

 

2.     Truck deliveries

·           A full fleet of trucks will be ready to go from 1 July, 5 of which are EVs. The other 6 EVs that were due to be on the road for the start of the service are delayed due to shipping interruptions caused by Covid.

  

3.     Assisted Services

·           Visits have mostly been completed, though there still remains a number (around 80) that we have not been able to personally contact (either on site or at home). We continue to try to get hold of these people.

·           We are finalising the details of the assisted service and letters will be sent to everyone who asked to receive this service in the week ahead.

 

4.     Communications

·           The communications for the roll-out phase continue on social media. The focus will move to being on the start of the new service.

 

5.     In-house resourcing

·           The call centre is experiencing increased caller traffic associated with the bin roll-out.

  

Building Area

We have continued to have significant building activity happening in our city in particular with our building inspectors who have been busier this year than previous years for every month except January.

As at May the consents team has processed $60M more consents in terms of value than for the same time last year. This means we have already surpassed the full year value to 31 March 2021 compared with the year to 30 June 2020 with an extra $11M value of consents processed.

We are seeing a significant increase in the number of multi-unit developments with almost 480 to 31 March 2021 compared with the same period last year with 211 MUDs.

I’m delighted that the team has received accreditation from IANZ as a building consent authority.

 

 

 

 

 

 

 

 

 

 

 

 


                                                                     179                                                  9 June 2021

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Wednesday 9 June 2021 commencing at 11.08am

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr C Milne

 

Cr A Mitchell

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Apologies were received from Cr Bassett and Cr Rasheed

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Boggs, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development  

Ms J Livschitz, Group Chief Financial Officer

Ms K Glanville, Senior Democracy Advisor

Ms J Randall, Democracy Advisor

 

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

Resolved:    (Mayor Barry/Cr Briggs)                                           Minute No. C 21301

"That the apologies received from Crs Bassett and Rasheed be accepted and leave of absence be granted."

 2.      PUBLIC COMMENT

Comments are recorded under the item to which they relate.   

3.       CONFLICT OF INTEREST DECLARATIONS

Cr Hislop declared a conflict of interest relating to item 5a: Seaview Marina Limited Final Statement of Intent 2021/22 to 2023/24 as she was a Council representative on the Board.  She took no part in discussion or voting on the matter.

Cr Brown declared a conflict of interest relating to item 5b: Urban Plus Group - Final Statement of Intent 2021/22 to 2023/24 as she was a Council representative on the Board. She took no part in discussion or voting on the matter.

Cr Briggs declared an interest relating to his declarations on the Conflicts of Interest Register. He highlighted his membership of the Toimata Foundation.

 

4.

RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 9 JUNE 2021 (21/827)

 

Speaking under public comment, Mr Matt Young thanked Council for the additional funding for micro mobility infrastructure.  He noted Council was still not addressing road transport where emissions were greatest. He asked members to make sure they listened to their community to ensure the proposed integrated transport system had integrity.

 

Speaking under public comment, Mr Grant Rutherford expressed concern with traffic and housing issues in Lower Hutt. He advised that trucks belonging to housing developments on Oxford Terrace had narrowed the carriageway so that vehicles had difficulty driving through. He further advised there was a similar problem on Eastern Hutt Road north of Taita College where cars were parked on both sides of the narrow road.  He highlighted that some traffic roundabouts had plantings so high it was difficult to see the indicators of oncoming cars. He noted the disabled parks in Naenae were not safe. He said the intensive nature of new developments did not provide housing big enough for families. He expressed concern that housing was unaffordable for families.

 

Mayor Barry confirmed he was aware of the traffic congestion on Oxford Terrace and advised officers were investigating the issue. He agreed new housing developments would create challenges with off street parking not required under the National Policy Statement for Urban Development. He added officers were looking at options to manage this.

 

Resolved:   (Mayor Barry/Cr Dyer)                                                     Minute No. C 21302

“That Council adopts the recommendations made on the following reports, and any amendments or additional items agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on
9 June 2021:

(1)     Seaview Marina Limited Final Statement of Intent 2021/22 to 2023/24;

(2)     Urban Plus Group Final Statement of Intent 2021/22 to 2023/24; and

(3)     final decisions on the Long Term Plan 2021-2031.”

       

5.       QUESTIONS   

          There were no questions.


 

6.       CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 11.19am.

 

 

 

 

 

 

C Barry

MAYOR

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021

 

 

 

 


                                                                     201                                                30 June 2021

HUTT CITY COUNCIL

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 30 June 2021 commencing at 2.00pm

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr C Milne (part meeting)

 

Cr A Mitchell

Cr S Rasheed (via audio-visual link)

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities (part meeting)

Mr M Boggs, Director Strategy and Engagement

Ms H Oram, Director Environment and Sustainability

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Mr D Scott-Jones, Solicitor (part meeting)

Mr D Koenders, Manager Financial Strategy and Planning

Ms W Moore, Head of Strategy and Planning

Mr D Newth, Financial Accounting Manager (part meeting)

Ms A Andrews, Business Analyst – Rates (part meeting)

Ms H Stringer, Financial Transaction Services Manager (part meeting)

Mr M Sherwood, Head of Parks and Recreation

Mr A Marsh, Team Leader Parks (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)

Ms K Stannard, Head of Democratic Services

Ms K Glanville, Senior Democracy Advisor

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

There were no apologies.

3.       PUBLIC COMMENT

There was no public comment.

 

Cr Milne joined the meeting at 2.04pm.

 

4.       CONFLICT OF INTEREST DECLARATIONS

          Cr Hislop declared a conflict of interest in relation to Hutt City Communities Facilities Trust and Seaview Marina Limited and took no part in discussion or voting on the matters.

Cr Shaw declared a conflict of interest in relation to Hutt City Communities Facilities Trust and took no part in discussion or voting on the matter.

Cr Briggs declared a conflict of interest in relation to any matters relating to his declared interests and took no part in discussion or voting on the matters.

Cr Edwards declared a conflict of interest in relation to Remit 2 Rating Value of Forestry Land and took no part in discusison or voting on the matter.

Cr Brown declared a conflict of interest in relation to Urban Plus Limited and took no part in discussion or voting on the matter.

Cr Milne declared a conflict of interest in relation to any matters relating to his declared interests and took no part in discussion or voting on the matters.

MINOR ITEMS NOT ON THE AGENDA

MAYORAL STATEMENT

Mayor Barry acknowledged the resignation of former Councillor David Bassett on behalf of Council and the City.  He thanked David for his service to the City of 14 years of which nine years was as Deputy Mayor.  He wished David all the best in his new endeavours.

Mayor Barry read out his Mayoral Statement attached as pages 18-19  to the minutes.

CHIEF EXECUTIVE’S STATEMENT

The Chief Executive read out her Chief Executive’s Statement attached as pages 20-22 to the minutes.

5.

Decisions on the wind-up of Hutt City Community Facilities Trust (21/791)

Report No. HCC2021/3/142 by the Financial Accounting Manager

 

Mr John Strahl, Chair of the Hutt City Community Facilities Trust (CFT), Mr Phil Fisher and Ms Emma Richards from PricewaterhouseCoopers were in attendance for the item.

Cr Hislop and Cr Shaw declared conflicts of interest and took no part in the discussion or voting on the matter.

The Financial Accounting Manager elaborated on the report. 

Mr Fisher advised that he had conversations with the Inland Revenue Department (IRD) and there were no concerns from IRD in regard to the tax provisions.  He confirmed that he was still waiting for the binding ruling from IRD.

Mr Strahl expressed his apprecation, on behalf of the CFT Board, for Council’s support.

In response to a question from a member, the Group Chief Financial Officer advised that she had no concerns with the delay in receiving the ruling from IRD.  She highlighted that any decisions, in relation to resolving the ruling, would be delegated to the Long Term Plan Working Group.

 

Resolved:   (Mayor Barry/Cr Edwards)                             Minute No. C 21301

“That Council:

(1)     notes and receives the report;

(2)     notes the updated report from PricewaterhouseCoopers attached as Appendix 1 to the report;

(3)     notes the further verbal update from PricewaterhouseCoopers at 30 June 2021 regarding the Inland Revenue Department binding ruling;

(4)     agrees to delegate to the Long Term Plan Working Group (comprising the Mayor, Deputy Mayor and Chairs of the Committee) final decisions in relation to resolving the IRD binding ruling matter and the effective date for the wind-up of Hutt City Community Facilities Trust;

(5)     agrees to proceed with the wind-up of Hutt City Community Facilities Trust effective as at 30 June 2021 at 11:59 pm if the tax ruling or written draft ruling is obtained by that time or at a later date to be decided by the Long Term Plan Working Group;

(6)     agrees that the Common Seal of Council be affixed to the Deed for the wind-up of Hutt City Community Facilities Trust as attached as Appendix 2 to the report, subject to any necessary amendments due to the deferred timing as decided by the Long Term Plan Working Group;

(7)     agrees that all the current trustees remain in office to complete all necessary and required wind-up actions that cannot be completed in advance of 30 June 2021, as detailed in Section D contained within the report;

(8)     receives and agrees that the finalisation of the Hutt City Community Facilities Trust Statement of Intent for 2021/22 to 2023/24, reported as a draft to the Policy, Finance and Strategy Committee on 23 February 2021, not proceed subject to final decisions of the Long Term Plan Working Group.  Refer Appendix 3 attached to the report;

(9)     endorses the decisions of the Long Term Plan Working Group (comprising the Mayor, Deputy Mayor and Chairs of standing committees) as detailed in Section G contained within the report; and

(10)   thanks Mr John Strahl as Chair and trustees, past and present, for their service, time and contribution to the Hutt City Community Facilities Trust.”

 

6.

Adoption of Long Term Plan 2021-2031 (21/801)

Report No. HCC2021/3/138 by the Budgeting and Reporting Manager

 

Mr Andrew Clark, Audit Director from Audit New Zealand was in attendance for the item.

The Group Chief Financial Officer elaborated on the report.

Mr Clark advised that he was in a position to provide Council with an unmodified audit opinion. He highlighted three key areas of uncertainty that Audit New Zealand had considered as part of the audit process.  He highlighted the uncertainities as being the Three Waters reform, the Three Waters asset renewal forecasts and the delivery of the capital programme.  He also advised that Waka Kotahi had been in communication advising that its funding was less than what was included in Council’s Long Term Plan.  He believed this was not significant enough for Audit New Zealand to include the information in the final audit opinion.  He asked Council to consider how it would manage the shortfall over the next three years.

In response to a question from a member, Mr Clark advised that the audit had gone very well with very thoughtful information being provided by officers.  

In response to a question from a member, the Group Chief Financial Officer advised that the Head of Transport would be reporting to a future meeting with options on how Council could manage the funding shortfall.

In response to a question from a member regarding the new information on the Petone Wharf, the Group Chief Financial Officer advised that the officer’s recommendations allowed for minor changes to be made to the Long Term Plan document.

In response to a question from a member, the Group Chief Financial Officer advised that she was personally delighted with what her team had achieved during the Long Term Plan process.  She highlighted the quality of advice and depth of information her team had presented and the excellent engagement with Councillors.

The Chief Executive advised that officers had worked together early in the process to identify the challenges and opportunities and then worked through improving the process.

Cr Dyer commended the Chief Executive, Group Chief Financial Officer, officers and members for their work on the Long Term Plan.  He believed that Council could have addressed the deficit sooner than 2028.  He also believed that the Three Waters reform would flip the Long Term Plan on its head in two years time.

Cr Hislop stated that it had been an amazing Long Term Plan process.  She thanked officers and members for all the hard work.  She noted that she was proud of the pragmatic way that Council had worked through the process.

Cr Shaw thanked all those involved in the Long Term Plan process.  She believed that the process had been fair and balanced and there had been open and honest discussions with the community.

Deputy Mayor supported the comments made by previous members. 

Mayor Barry thanked Mr Clark for the clean audit opinion and for his positive feedback.  He thanked members of the community for their involvement through the Long Term Plan process noting that it was in effect their Long Term Plan.  He stated that the Long Term Plan was committed to getting the basics right and providing the foundations for a growing City.  He acknowledged that there was still work to do around the Intergrated Transport Plan, Council’s commitment to climate change and the review of the District Plan.  He highlighted the positive feedback received from the community, key stakeholders and partners and manu whenua.

 

Resolved:  (by dvision)  (Mayor Barry/Deputy Mayor Lewis)    Minute No. C 21302

“That Council:

(1)   receives the information;

(2)   endorses the decisions of the Long Term Plan Working Group (comprising the Mayor and Chairs of standing committees) as detailed in table 2 contained in the report;

(3)   notes that the Long Term Plan 2021-2031, attached as Appendix 1 to the report, has been prepared based on the final decisions of Council on 9 June 2021 and the subsequent decisions of the Long Term Plan Working Group(refer table 2 contained within the report);

(4)   receives the audit opinion from Audit New Zealand;

(5)   resolves that it is financially prudent to have an unbalanced budget until 2028/29 as detailed in Section E of the report;

(6)   agrees to adopt the Revenue and Financing Policy, included in Appendix 1, Section 4  attached to the report;

(7)   agrees to adopt the Long Term Plan 2021-2031 attached as Appendix 1 to the report; and

(8)   agrees that the Chief Executive be delegated authority to make minor changes to the Long Term Plan 2021-2031 document, refer Section G contained in the report.”

The motion was declared carried by division with the voting as follows:

For

Mayor Barry

Deputy Mayor Lewis

Cr Briggs

Cr Brown

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Cr Rasheed

Cr Shaw

Cr Sutton

Against

Cr Milne

Total: 11

Total: 1

Cr Brown left the meeting at 2.44pm.

7.

Setting of rates for 2021/22 (21/802)

Report No. HCC2021/3/139 by the Business Analyst – Rates

 

The Group Chief Financial Officer elaborated on the report.

Cr Brown rejoined the meeting at 2.46pm.

Cr Dyer acknowledged the work undertaken to change the targeted rate for the small rubbish bin which he considered would be well received by the community.

 

Resolved: (By DIVISION)     (Mayor Barry/Cr Dyer)                   Minute No. C 21303

“That Council resolves to set the rates and add penalties to unpaid rates during the 2021/22 rating year by passing the following resolution:

Targeted and General Rates

 

1.        In accordance with the relevant provisions of the 2021-31 Long Term Plan and the Funding Impact Statement including Rates for 2021-2022, the Council hereby resolves, pursuant to Section 23 of the Local Government (Rating) Act 2002, to set and assess the following Hutt City Council rates for the year commencing 1 July 2021 and ending 30 June 2022. All amounts are inclusive of Councils GST obligations.

 

(a)   A Targeted Rate (Water Supply Rate) set and assessed under sections 16 to 18 of the Local Government (Rating) Act 2002. The water supply charges for 2021-22 are as follows:

 

1.        A charge of $520.00 per separately used or inhabited part (SUIP) on a rating unit which is connected to the water reticulation system and is not metered.

2.        A charge of $260.00 per SUIP on a rating unit that is not connected to, but is able to be connected to, the water reticulation system.

3.        A charge of $520.00 per rating unit which is connected to the water reticulation system and contains more than one separately used or inhabited part, where a water meter has been installed to measure the total water consumed.

 

(b)   A Targeted Rate (Wastewater Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The wastewater charges for 2021-22 are as follows:

 

1.        A charge of $559.00 per SUIP on a rating unit which is connected to the city wastewater system.

2.        For rating units in the commercial categories, an additional charge of $279.50 or 50% of the above charge for the second and subsequent water closet or urinal connected to the wastewater system from each rating unit

 

(c)    A Targeted Rate (Recycling Charge) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The recycling charge for 2021-22 is $105.00 per SUIP on every rating unit in the Residential or Rural categories that can be serviced.

 

 

 

 

(d)   A Refuse Collection Targeted Rate set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The refuse charges for 2021-22 are as follows:

 

CATEGORY

Provision or availability

Per SUIP

Residential and Rural rating units

80 Litre or equivalent

$105.00

Residential and Rural rating units

120 Litre or equivalent

$144.00

Residential and Rural rating units

240 Litre or equivalent

$288.00

Residential and Rural rating units

Able to be serviced but not serviced

$105.00

 

(e)    A Green Waste Collection Targeted Rate set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The green waste charge for 2021-22 is $95.00 per SUIP on every rating unit in the Residential or Rural categories that has opted in to receive the green waste service.

 

(f)     A Targeted Rate (Jackson Street Programme Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The Jackson Street Programme charge for 2021-22 is 0.00074897 on every rating unit in the Commercial Suburban differential category having frontage to Jackson Street, Petone, between Hutt Road and Cuba Street.

 

(g)   A General Rate set and assessed under sections 13 and 14 of the Local Government (Rating) Act 2002. The general rate charge for the 2021-2022 rating year is as follows:

 

CATEGORY

 

DIFFERENTIAL

 

CHARGE PER $ OF CAPITAL VALUE

Residential

1.000

0.257612 cents

Rural

0.747

0.192436 cents

Commercial Central

2.997

0.772187 cents

Commercial Suburban

2.781

0.716327 cents

Utility Networks

2.842

0.732137 cents

Community Facilities 1

1.000

0.257612 cents

Community Facilities 2

0.500

0.128806 cents

Community Facilities 3

2.344

0.603842 cents 

 

 

 

 

 

 

 

 

 

Rates Instalments

 

2.        The targeted rates and the general rate for the financial year ending 30 June 2022, as set out above, are payable in six equal instalments by the following due dates:

INSTALMENT NUMBER

DUE DATE

PENALTY DATE

One

20 August 2021

23 August 2021

Two

20 October 2021

21 October 2021

Three

20 December 2021

21 December 2021

Four

21 February 2022

22 February 2022

Five

20 April 2022

21 April 2022

Six

20 June 2022

21 June 2022

 

Penalties on unpaid rates

3.        The Council resolves, pursuant to sections 57 and 58 of the Local Government (Rating) Act 2002, except as stated in 4 below, that:

 

a)      A penalty of 10% will be added to the amount of any instalment remaining unpaid by the relevant due date above.

 

b)      A penalty of 10% will be added to the amount of any rates assessed in previous years remaining unpaid on 20th August 2021.

 

 c)   A further penalty of 10% will be added to the amount of any rates to which a penalty has been added under b) above and which remain unpaid on 21st February 2022.

 

4.        No penalty shall be added to any rate account if:

·         A direct debit authority is in place for payment of the rates by regular weekly, fortnightly or monthly installments, and payment in full is made by the end of the rating year.

·         Any other satisfactory arrangement has been reached for payment of the current rates by regular installments by the end of the rating year.”

The motion was declared carried by division with the voting as follows:

For

 

Mayor Barry

Deputy Mayor Lewis

Cr Briggs

Cr Brown

Cr Dyer

Cr Edwards

Cr Hislop

Cr Mitchell

Cr Rasheed

Cr Shaw

Cr Sutton

Against

 

Cr Milne

Total: 11

Total: 1

 

8.

Lending to Council Controlled Organisations (21/803)

Report No. HCC2021/3/140 by the Financial Accounting Manager

 

Crs Brown and Hislop declared conflicts of interest and took no part in discussion or voting on the matter.

The Group Chief Financial Officer elaborated on the report.

 

Resolved:     (Mayor Barry/Deputy Mayor Lewis)            Minute No. C 21304

“That Council:

(1)   approves extending the maturity of existing loan agreements to allow Council to on-lend up to;

(a)   $2.7M to Seaview Marina Limited; and

(b)   $43M to Urban Plus Limited;

(2)   agrees that these approvals will cover the period up to 30 June 2031;

(3)   agrees that the maximum maturity date for any loan is limited to  30 June 2031;

(4)   agrees that the margin on loans to Seaview Marina Limited and Urban Plus Limited remain unchanged at 1%;

(5)   approves officers entering into the necessary amended loan agreements between Council and Seaview Marina Limited, with the revised terms and conditions associated; and

(6)   approves officers entering into the necessary amended loan agreements between Council and Urban Plus Limited, with the revised terms and conditions associated with these loans.”

 

9.

Proposed change to funding for Hutt Valley Gymnastics (21/910)

Report No. HCC2021/3/141 by the Head of Parks and Recreation

 

Mr Darren Sears and Mr Dave Whiting from Hutt Valley Gymnastics (HVG) were in attendance for the item. 

The Head of Parks and Recreation elaborated on the report.

Mr Sears advised that HVG had 747 members, 1,000 casuals and a waiting list of 120.  He elaborated on the larger facility which HVG had secured.  He stated that the larger facility gave HVG the stability and potential to grow due to the long term lease.  He noted that it would be a regional facility as well as provide programmes for local schools. He thanked Mayor Barry, Deputy Mayor Lewis, Councillors and the Corporate Leadership Team for their continued support during the long process.

In response to a question from a member, Mr Sears advised that there was substantial off-street parking for visitors during the week and additional parking available during the weekends.

In response to questions from a member, the Head of Parks and Recreation advised that there would be no waiting list once HVG moved into the new facility.  He also advised that Avalon Rugby Club and Fraser Park Sportsville had been notified of the intention to demolish the earthquake prone clubrooms.

In response to questions from members, Mr Sears stated that HVG employed a high percentage of elite coaches from Lower Hutt.  He also advised the new facility was surrounded by industry and there was no ability for further recreational sport. He acknowledged there was potential for growth with like-minded indoor sporting codes.  He admitted that outdoor sporting codes would struggle because of the location of the new facility.  He advised that HVG ‘s sustainbility model was based on an initial downturn of members when moving into the new facility.  He highlighted that the blending of other local sporting codes would add 200 new members from day one.  He noted that there was the opportunity for sub-leasing as well as marketing and promoting.  He stated that HVG would be making contact with all local schools including Randwick School.

Cr Edwards expressed support for the motion.  He admitted some awkwardness as Council had yet to develop a Sporting Strategy.

Cr Dyer expressed support for the motion and anticipated the proposed Sporting Strategy would give direction on how Council funds the various sporting codes.

Cr Briggs expressed support for the motion.  He expressed some awkwardness with the lack of a clear strategy and policy on how Council funded the sporting codes in the City.

Mayor Barry echoed the comments made by previous members.  He applauded HVG for taking up the opportunity and securing its future.  He acknowledged that Council needed a clear policy on how Council funded sporting codes.

 

Resolved:  (UNANIMOUS)      (Mayor Barry/Cr Brown)                  Minute No. C 21305

“That Council:

(1)   notes that funding of $500k is included in the 2020/21 budget as a contribution towards the building of a gymnastics facility;

(2)   notes the letter from Hutt Valley Gymnastics Centre Inc, attached as Appendix 1 to the report;

(3)   agrees to reallocate $200k of this funding to a grant for Hutt Valley Gymnastics towards fit-out and lease costs of an alternative venue;

(4)   agrees to allocate a further $120k of this funding towards demolition of the ex-Avalon rugby clubrooms; and

(5)   notes that this will result in a $180k saving against budget.”

For the reasons that this alternative proposal still delivers on the outcomes sought by Council at a reduced cost.

 

10.

Revocation of Reserve and Sale of Council Land - Mitchell Park (21/932)

Report No. HCC2021/3/143 by the Team Leader Parks

 

Cr Milne declared a conflict of interest and left the Council table for the duration of the item.

The Team Leader Parks elaborated on the report.

In response to a question from a member, the Team Leader Parks advised that the $2.8M was the total amount for the project.  He noted that Hutt Valley Tennis Inc. had yet to raise the funding balance for the project. 

In response to questions from members, the Head of Parks and Recreation advised that Council’s decision in December 2020 clearly outlined that the net proceeds of the sale would go to the tennis facilities at Mitchell Park.  He confirmed that the tennis courts were available for the public to hire.  He also confirmed that Council would not release the funding until a number of conditions were met by Hutt Valley Tennis Inc.

Mayor Barry foreshadowed an additional recommendation relating to public access to the tennis courts.

 

Resolved:     (Mayor Barry/Cr Hislop)                                      Minute No. C 21306

“That Council:

(1)   notes that on 8 December 2020 Council resolved:

agrees to initiate a proposal to revoke the reserve status of approximately 1640m2 of land at Mitchell Park, (as shown in the plan in paragraph five of the report), for the purposes of making the land available for sale to Hutt Valley Health Limited with the net proceeds of sale being used to enhance tennis facilities on the Park;

(2)   notes that the proposal to revoke the reserve status of a portion of land at Mitchell Park was publicly notified with no submissions objecting to the proposal;

(3)   approves the proposal to revoke the reserve status of the land at Mitchell Park measuring 1,436m2 (more or less) being a part of Pt Lot 1 on DP25427 and declares the land surplus for sale;

(4)   instructs officers, as required by the Reserves Act 1977, to forward its revocation decision to the Department of Conservation (DOC) for ratification;

(5)   agrees, subject to DOC ratification of the reserve revocation, to sell the land to Lower Hutt Health Limited for the sum of $1.4M plus GST if any;

(6)   agrees the net proceeds of sale be used to re-invest and enhance tennis facilities at the Park through a direct grant to Hutt Valley Tennis Inc;

(7)   notes that the decision to reinvest the proceeds of sale in part 6 above is in addition to the $500k already granted by Council to Hutt Valley Tennis Inc;

(8)   approves an extension of the existing right of way over part of Mitchell Park in favour of 135 Witako Street to the land that is subject to revocation and sale for the purpose of providing legal access to all of that property; and

(9)   ensures that the public access at Hutt Valley Tennis Inc remains and hireage of courts is at an affordable rate as agreed with officers.”

For the reasons the proposal to revoke the reserve status and sell the land has less than minor impact on the reserve functions and will benefit tennis and any value realised from the sale of the property will be used to re-invest into a community facility.

Cr Sutton left the meeting at 3.17pm.

11.

Local Government New Zealand - Remits for Annual General Meeting August 2021 (21/990)

Report No. HCC2021/3/149 by the Head of Democratic Services

 

Cr Edwards declared a conflict of interest in relation to remit 2 and took no part in discussion or voting on the matter.

The Head of Strategy and Planning elaborated on the report.

Cr Sutton joined the meeting at 3.19pm.

The Head of Strategy and Planning highlighted new information in relation to remit 3.  She advised that students knew very little about local government although civics education was already in the National Curriculum.   She also advised that in relation to remit 2, the City had six foresty blocks with low value so the remit was not expected to have an impact on the City.

Remit 1

In response to a questions from a member, the Head of Strategy and Planning advised the remit would be considered as part of the legislative development of the Resource Management Act.  She acknowledged that if the remit was successful, it could have an effect on Plan Change 36 in a few years’ time.

Members expressed support for the remit.

Remit 2

Members expressed support for the remit.

Remit 3

Cr Briggs clarified that the remit from Hamilton City Council was asking central government for funding for Councils to apply to, to engage in high school civics education.

Cr Mitchell agreed with Cr Brigg’s clarification.

Deputy Mayor Lewis expressed support for the remit especially with the pending Māori wards and mana whenua participation.  She believed the whole system needed to be explained to high school students.

Members expressed support for the remit.

Remit 4

In response to a question from a member, the Electoral Officer advised that local and regional promotion of local body elections was already occurring.  He further advised there was a national campaign to encourage people to get enrolled and to encourage people to vote.

Members did not support the remit.

Remit 5

Members expressed support for the remit.

Remit 6

Cr Brown advised that she supported the remit in principle only because she believed the inequity was not quite right.  She advised that the remit was based around what landlords could access.  She also advised that the accommodation supplement system needed to be reviewed but not for the reasons contained in the remit.

Cr Briggs supported Cr Brown’s comments.  He considered there were possible side effects if the remit was successful. He also considered the remit did not fit in with Council’s local context or create an equitable housing market for New Zealand.

Members expressed support for the remit.  Cr Briggs and Cr Brown expressed concern with the remit.

Remit 7

Members expressed support for the remit.

 

Resolved:      (Mayor Barry/Cr Mitchell)                                Minute No. C 21307

“That Council:

(1)     receives and notes the information contained within the report;

(2)     notes that proposed remits one to seven meet the Local Government New Zealand (LGNZ) National Council’s Remits Screening Policy criteria attached as Appendix 1 to the report;

(3)     notes that one remit was declined by LGNZ’s Remit Screening Committee and four remits were referred directly to LGNZ’s National Council attached as Appendix 1 to the report;

(4)     agrees to support the following remits:

(a)   Remit 1 Tree Protection for the reason that it aligns with Council’s policy on climate change and protecting biodiversity and noting that Council is committed to working with property owners and the community to achieve tree protection;

(b)   Remit 2 Rating Value of Forestry Land for the reason that it aligns with current Council policy of equitable rates across ratepayer groups and ensuring that rates reflect the benefit users gain from access to infrastructure and services provided by territorial authorities;

(c)   Remit 3 Civics Education for the reason that it encourages participation from students at school;

(d)   Remit 5 Carbon emission inventory standards and reduction targets for the reason that it aligns with Council’s climate change strategy and policy noting that LGNZ already has the ability to work with central government on carbon emission standards and guidance;

(e)   Remit 6 WINZ Accommodation Supplement for the reason that it aligns with Council’s policy to increase access to safe, warm, affordable housing; and

(f)    Remit 7 Liability – Building consent functions for the reason that Councils and their ratepayers should not become responsible for any civil liability related to building consents issued by Consentium, an internal division of Kāinga Ora; and

(5)     agrees not to support the following remit:

Remit 4 Promoting local government electoral participation for the reason that as Councils are individually responsible for running elections, this function should stay with Council through the Chief Executive.”

12.     QUESTIONS  

         
There were no questions.

13.     CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 3.34 pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021


 

30 June 2021 - Mayoral Statement 

 

Kia ora koutou katoa, 

 

Before we start I would like to acknowledge the resignation of former Councillor David Bassett.  On behalf of Council and the people of Lower Hutt, I would like to sincerely thank David for his service of 14 years, nine of which he served as deputy mayor. And I know you will all join me in wishing him all the best in his future endeavours. 

 

COVID-19

 

Once again, the recent COVID-19 scare we’ve had in Wellington is a reminder for all of us to stay vigilant. I want to thank the community for following the guidelines in Alert Level 2 and keeping the people in our city safe. 

 

While we have moved back to Alert Level 1, please continue to scan QR codes, wash and sanitise hands, and wear masks on public transport. 

 

It’s also a reminder to shop and back local.  Support our local hospitality and others who are particularly impacted by alert level changes.

 

Long Term Plan

 

Today, Council will sign off our ten year plan.  

 

This is a massive milestone for Council and our city.  I'll have a bit more to say on this later on, but again I want to thank all of you for your work, our residents for their engagement, and our officers as well. 

 

Three waters 

 

Today is also a big day for our city’s three waters reform programme.

Government has recommended that four water entities are established across Aotearoa. Lower Hutt would be part of a central entity, stretching from East Cape to South Wairarapa on the eastern side of the North Island and from southern Manawatu to Wellington on the western side, plus the top of the South Island. 

This new entity would service around 955,000 people. Importantly, local authorities would be entity owners with significant input from mana whenua to influence objectives and priorities and give effect to Te Mana o te Wai.

Our local data does show the case for change to be compelling.  Currently our residents pay around $880 for their water services.  Under the status quo, this is expected to increase to $2,380 and with the proposed reforms it is expected to be $1,260.  This is a significant difference.

 

The government will now lead engagement across the country, and we will obviously be part of that within our own local communities here in Lower Hutt and the wider region.

 

Speaking broadly, we know that when it comes to our three waters infrastructure, the status quo simply isn't tenable.  Change is necessary is we are to avoid three waters issues and cost escalations across the country. 

 

We want to ensure that our current and future residents can enjoy the basics: clean drinking water, effective stormwater systems, and knowing that their waste is flushed to the right place. 

 

This is an issue we all need to tackle head on.

 

Rubbish and recycling 

 

With one day to go before our new rubbish and recycling service begins, I thought I would make a couple of brief comments - I know the CE will have more to share on this topic.

 

Disruptions to international shipping due to COVID-19 and horrendous weather over the past week has not helped us in our final stages of our bin rollout. 

 

However, the team of contractors and our own staff have pulled together for our start date tomorrow.  Contingencies have been implemented. While there are some loud and very persistent voices on social media, the vast majority of feedback I have received in person has been positive, along with quite a bit of excitement. 

 

I have been clear when talking with people, and we’ve heard the same from officers -- that there will be some teething issues with the new service.  We will have instances of people putting out the glass crate, when it should be the yellow top, and trucks missing the odd spot as they embed their runs. I have complete confidence we will work through those issues as they arise

 

Finally, as July 1 hits tomorrow for our new service - it’s important to remind ourselves as to why this change is happening.  It will ensure that every resident across our city has access to an affordable waste and recycling service.  It will help extend the life of Silverstream Landfill, as we divert more away from landfill.  It will help clean up our environment, gone are the days of open lid crates which sends peoples fanta bottles and pizza boxes flying down the street.  Of course on very windy days, even a wheelie bin won’t always be safe, but it will be a vast improvement. 

Update on things happening in our city:


 

30 June 2021 – Chief Executive’s Statement

 

10 year plan

Today marks an important milestone with the formal adoption of our 10 year plan.  Whilst most of the decisions have already been taken by Council, and we have been on this journey since the inception of the new Council, this is an important moment. Thank you to everyone for all of your work on this. A big thanks to our staff who worked hard to present information to you and the community in a way that could be understood and commented on. I was pleased to see more engagement than before on the 10 year plan from our community. We will build on this success for future engagements.  I’m also pleased that we have successfully stepped up to enhanced audit expectations and you will hear more on this from Audit New Zealand’s Andrew Clark as we proceed through the agenda.

 

Alert Level 1 to 2 to 1

Congratulations to our staff for a great effort responding to the Alert Level changes. Our business continuity plans and emergency response plans which have been refined over the past year stood us in good stead.

 

Storm events

Members will be aware of this week’s storm events. A great response by our emergency management team and road contractors who kept the roads open along the Eastern Bays. Due to weather warning on the South Coast we have relocated dogs from Moa Point to Meechan Street.

 

Rubbish and recycling

We’re almost there with bin deliveries to our residents at around 98% of households having received their bins (except for the final shipment of bins that are due into Wellington 4 July). There have been a number of challenges with timely delivery due to the late arrival of previous shipments and inclement weather.

 

We have had an enormous amount of enquiries into our contact centre either via email or by phone. This reached a peak of 1600 calls on Monday. Resources have been diverted to public facing communications. Social media and advertising was also stepped up. As well as missed bins many of these enquiries have been about changing bins. These requests are being noted and will be actioned once the service is fully operational. The key message is use what you have until we get back to you.

 

For households without bins, bags and a note have been delivered as per our contingency plan. This has been well-received by residents and a big thank you to staff who helped with delivery.

 

We continue to promote our Web App for delivery days. Please go to toogoodtowaste@huttcity.govt.nz .

 

I am in daily contact with the manager of Waste Management to check in on deliveries and any issues. It’s clear that some of our processes would have been enhanced if we had a CRM in place. This is one of the priorities of our Go Digital programme.

 

Thank you to Mayor and Councillors for your patience and assistance on the ground. This is very much appreciated by our staff.

 

Our new bin service starts tomorrow.  I know that you will want to join with me in sending our best wishes to the drivers and crews who will be out on the road from early tomorrow, delivering this vital service for our city.

 

Hutt Valley High School

HCC has been working with the Ministry of Education to assist with consenting and planning approvals for temporary classrooms in light of the closure of C Block at Hutt Valley High School. The school’s classrooms were closed due to mould. As well as assisting the school to use alternative facilities we were approached to approve temporary classroom blocks by the Ministry of Education. This request was dealt with under urgency with our staff working through weekends and into the evening to provide advice and guidance and now approval for the temporary classrooms. I would like to particularly acknowledge Stephen Dennis - principal planner and Richard Senior - building consent officer for their outstanding work.

 

Three waters

The Mayor has referred to Three Waters Reform.  Analysis of the financial benefit to consumers indicates that the cost of not undertaking reform in the future could be three times that which could be achieved under the new entity.

 

Key outcomes sought from 3 waters reform

-          Safe drinking water

-          Better environmental outcomes

-          More modest bills for three waters services  (achieved through economies of scale of new entities)

-           

New information received from DIA for all councils across the country

 

Officers will be reviewing this over the next few days.

 

There is a report on Three Waters Reform report going to the Policy, Finance and Strategy Committee on 13 July which has financial analysis and potential impact information for HCC.

-          This report will be expanded to include this latest information from DIA.

-          PWC will be attending this meeting and help  us understand this information

 

RMA

Parliament has referred an exposure draft of the Natural and Built Environments Bill (NBA) to a select committee inquiry to be carried out by the Environment Committee. The Bill will be open for public submissions shortly.  The release of the exposure draft of the NBA follows the Government’s announcement in February 2021 that it would repeal the Resource Management Act 1991 and replace it with three new Acts to reform New Zealand’s resource management system.

 

 

 

These proposed new Acts are:

 

 

  


210

 

HUTT CITY COUNCIL

 

Komiti Iti Ahumoni I Tūraru |Audit and Risk Subcommittee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

Thursday 8 July 2021 commencing at 2.00pm

 

 

 PRESENT:

Ms S Tindal (Independent Chair)

Mayor C Barry (Deputy Chair)

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

 

 

APOLOGIES:                  Cr S Edwards and Cr J Briggs

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Boggs, Director of Strategy and Engagement

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Chief Financial Officer

Mr P Baker, Acting Chief Digital Officer

Ms E Davids, Risk and Assurance Manager

Mr D Scott-Jones, Solicitor

Mr B Hodgins, Strategic Advisor (part meeting)

Mr T Biggin, Project Manager – Riverlink (part meeting)

Mr D Newth, Financial Accounting Manager (part meeting)

Mr A Yip, Head of Enterprise Portfolio Management Office (EPMO) (part meeting)

Mr G Herman, Strategic Programmes Manager (part meeting)

Ms T Lealofi, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

Resolved: (Ms Tindal/Cr Mitchell)                                        Minute No. ARSC 21301

"That the apology received from Cr Edwards be accepted and leave of absence be granted.”

 

          PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4, the Chair accorded precedence to Item 5: RiverLink Update and Item 6: Eastern Bays Shared Path Project Update.

These items are recorded in the order which they are listed on the Order Paper.

2.       PUBLIC COMMENT

          Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS         

          There were no conflicts of interest.

4.

Kerbside Rubbish and Recycling Services Implementation Update (21/885)

Report No. ARSC2021/3/144 by the Strategic Advisor

 

Speaking under public comment, Mr M Shierlaw expressed concern about the rubbish and recycling current progress. He noted the Risk Assessment was inadequate due to the recycling bins not being delivered in a timely manner. He said the issue should had been rated medium or high in accordance with the Risk Assessment.

 

The Chief Executive made reference to the Risk Assessment report. She said the issue was quantified as a medium risk. She advised six Council rubbish bags were provided for each of the affected households. She explained the logistics operations was the significant part of the process.

The Strategic Advisor elaborated on the report.  He advised Council was in the phase of issue management rather than risk management.  He noted the Contingency Plan in place for the rubbish and recycling services was operating well. He said Council rubbish bags were provided to the affected households due to the shipment delay. He outlined the challenges since the distribution of the recycling bins. He noted that additional staff were employed to assist with the high volume of queries.

In response to questions from members, the Strategic Advisor advised that adequate resources were in place to deal with affected households who had not received their bins. He said this was high level priority.  He also advised the system was working well. He highlighted that Waste Management was collecting all rubbish and recycling bins from different providers.

 

Resolved: (Ms Tindal /Cr Mitchell)                                          Minute No. ARSC 21302

“That the Subcommittee notes and receives the report.”

 

5.

RiverLink Update (21/944)

Report No. ARSC2021/3/145 by the Project Manager, Riverlink

 

The Project Manager - Riverlink elaborated on the report.

The Chair drew attention to her declared that she is the Deputy Chair of the New Zealand Infrastructure Commission.

The Director, Economy and Development advised that mana whenua was on the Project Partner Board.

In response to a question from a member, the Project Manager - Riverlink advised that funding was secured for the project. He noted that project members were co-ordinating with other projects members in the region in regard to resources.

The Director, Economy and Development added that the construction industry was at capacity. He highlighted that it was a significant risk for the project.

Mayor Barry suggested officers review other Council’s Long Term Plan projects. He advised it would be beneficial to have an overview of what was on the operator’s radar.

The Chair suggested officers to review the pipeline section published on the New Zealand Infrastructure Commission’s website in accordance with Mayor Barry’s suggestion.

In response to a question from a member in regard to property purchases, the Project Manager - Riverlink noted the acquisition process on Daly Street. He said the parties were in discussion regarding the evaluation of the site. The Director, Economy and Development added the tribunal process was in association with the acquisition process of the site, as this acquired the properties under the Public Works Act. He further added there was a particular process to undertake. He noted of the tribunal involvement if property owners had an issue with the value of purchase for its properties. He noted the Council was in the middle of the tribunal process, and confirmed it was  heading towards a positive outcome.

 

Resolved: (Ms Tindal /Cr Rasheed)                                          Minute No. ARSC 21303

“That the Subcommittee:

(1)   receives and notes the information contained in the report;

(2)   notes the Project Risk Register attached as Appendix 1 to the report; and

(3)   notes the increased Long Term Plan budgets approved by Council. This process has seen an increase in both expenditure of $138.4M and revenue of $43.5M. This takes the total net budget (total budget minus revenue) to $94.9M which is unchanged from what was consulted on in the draft Long Term Plan.”

 

6.

Eastern Bays Shared Path Project Update (21/927)

Report No. ARSC2021/3/146 by the Director, Economy and Development.

 

The Director, Economy and Development elaborated on the report. He highlighted that the project provided further resilience to the Eastern Bays community in regard to the construction of the seawall. He advised that the Memorandum of Understanding had been signed off by Waka Kotahi. He said Waka Kotahi and Council would work collaboratively on a summary report for Te Ara Tupua Alliance Board for consideration in July 2021. He further advised that he would work alongside with Council’s Chief Legal Officer on an internal process if Council agreed to form an alliance with Te Ara Tupua Alliance.

In response to a question from a member, the Director, Economy and Development outlined the risks of the project. He noted micro-mobility and active transport were considered a priority for Waka Kotahi.

 

Resolved: (Ms Tindal /Cr Shaw)                                             Minute No. ARSC 21304

“That the Subcommittee:

(1)   receives and notes the information contained in the report;

(2)   notes the Procurement Programme attached as Appendix 2 to the report;

(3)   notes the updated Project Risk Register (attached as Appendix 1 to the report); and

(4)   notes that $29M of funding has been included in Council’s Long Term Plan 2021-2031.”

For the reason that the report is consistent with Council policies and processes around project management.

 

7.

External Audit Update - Hutt City Council (21/879)

Report No. ARSC2021/3/160 by the Financial Accounting Manager

 

Mr Andrew Clark, Audit Director from Audit New Zealand was in attendance for the item.

Mr Clark noted the external audit for the Group Annual Report and the Long Term Plan were completed. He advised Audit New Zealand was working on a report to summarise the completion of the audit plans. 

 

Resolved: (Ms Tindal /Cr Mitchell)                                          Minute No. ARSC 21305

“That the Subcommittee notes the Audit New Zealand audit plan for the Group Annual Report for the year ended 30 June 2021, attached as Appendix 1 to the report.”

 

8.

Sensitive expenditure disclosures (21/909)

Report No. ARSC2021/3/83 by the Financial Accounting Manager

 

The Financial Accounting Manager elaborated on the report.

 

Resolved: (Ms Tindal /Cr Rasheed)                                         Minute No. ARSC 21306

“That the Subcommittee:

(1) notes and receives the report; and

(2) notes the Sensitive Expenditure disclosure information attached as Appendix 1 to the   report.”

9.

Insurance renewal update (21/937)

Report No. ARSC2021/3/147 by the Financial Accounting Manager

 

Mr Brett O’Malley and Mr Tony Owen from AON were in attendance for the item.

Mr Owen gave a brief update on the insurance market. He said there were challenges within the property market and noted the significant effect on the global markets due to the emergence of Covid.

Mr O’Malley noted the number of global attacks by cyber criminals. He outlined recent cyber-crime activities within New Zealand and around the globe. He said insurers were being advised to make claims under the Cyber Policy. He advised that the Privacy Act was updated in 2020. He gave a brief update on Council’s insurance programme.

The Chair noted the information was beneficial as the market had become increasingly challenging.

In response to a question from a member, Mr Owen said the value of assets was in separable to the insurance value. He noted the arrangement with central governement and local government. He said Council was responsible for funding 40% of the natural disaster loss and central government would cover the remaining 60% of the underground infrastructure.

 

Resolved: (Ms Tindal /Cr Mitchell)                                Minute No. ARSC 21307

“That the Subcommittee:

(1)   notes that Council has successfully renewed its Property and Infrastructure insurance programme for policies commencing 1 May 2021 for a 12 month term;

(2)   notes the remaining policies, renewed on 1 November 2021 for a 12 month term;

(3)   notes the budget of $3.87M has been approved in the Long Term Plan for the 2021/22 year; and

(4)   notes officers will obtain insurance cover for Petone Wharf after completion of its restoration work.”

 

10.     Information Items

a)

Naenae Projects Update (21/943)

Memorandum dated 16 June 2021 by the Project Manager (Naenae)

 

The Director, Neighbourhood and Communities elaborated on the memorandum.  She highlighted the ongoing discussion with Crown Infrastructure partners in regard to adapting the work programme for an earlier start date for the construction of Naenae Pool. She said there were discussions occurring to minimise the design process.

In response to a question from a member, the Director, Neighbourhood and Communities advised the project management group at AECOM was keeping track of other projects that were funded by Crown Infrastructure Partners.

 

Resolved: (Ms Tindal/Cr Shaw)                                    Minute No. ARSC 21308

“That the Subcommittee receives and notes the information.”

 

b)

Strategic Change Programme Update (21/913)

Memorandum dated 28 June 2021 by the Strategic Programmes Manager

 

The Strategic Programmes Manager elaborated on the memorandum. He highlighted that the programme plan was tracking to be completed in time. He said ongoing engagement with project managers was to maxmise independency between the projects.

 

Resolved: (Ms Tindal/Cr Shaw)                                   Minute No. ARSC 21309

“That the Subcommittee notes and receives the memorandum.”

 

c)

Managing COVID-19 Risks (21/800)

Memorandum dated 21 May 2021 by the Risk and Assurance Manager

 

The Risk and Assurance Manager elaborated on the memorandum.

The Chief Executive noted the recent change of alert levels in the Wellington region. She advised that a new Emergency Management Manager had been employed by Council. She noted the improvements that were identified had strengthened the current process.

 

Resolved: (Ms Tindal/Cr Shaw)                                    Minute No. ARSC 21310

“That the Subcommittee:

(1)  notes and receives the memorandum;

 

(2)  notes that officers will update members during the meeting if there are any changes to the report;

(3)  considers how often it would like to receive this report. Our approach to responding to COVID-19 risks is now part of everyday business. Reporting on COVID-19 risks is part of our risk and issues reporting; and

(4)  notes that Managing Covid Risks reporting be incorporated with the Reporting and Review of the Risk Register on a quarterly basis from September 2021.”

d)

Audit and Risk Work Programme (21/723)

Report No. ARSC2021/3/84 by the Democracy Advisor

 

Resolved: (Ms Tindal /Cr Rasheed)                               Minute No. ARSC 21311

“That the work programme be received and noted.”

11.     QUESTIONS   

          There were no questions.

12.     EXCLUSION OF THE PUBLIC

Resolved:  (Ms Tindal/Mayor Barry)                                      Minute No. ARSC 21312

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

13.     Further Information on Agreement to Lease Events Centre and Develop a Hotel (20/432); and

14.     Cyber Security

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Further Information on Agreement to Lease Events Centre and Develop a Hotel.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cyber Security

 

 

 

 

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

 

The withholding of

the information is

necessary to prevent

the disclosure or use

of official

information for

improper gain or

improper

advantage.s7(2)(j)

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

 

 

 

 

 

 

 

That the public

conduct of the

relevant part of the

proceedings of the

meeting would be

likely to result in the

disclosure of

information for

which good reason

for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Resolved(Ms Tindal/Cr Shaw)                                            Minute No. ARSC 21313

“That Mr Kevin Podmore from Cambridge Asset Management Limited be permitted to remain after the public section of the meeting for item 13 as he has knowledge of the matters that will assist Council in relation to the item.”

 

 


 

There being no further business the Chair declared the meeting closed at 3.09pm.  The non-public portion of the meeting closed at 3.49pm.

 

 

 

 

S Tindal

CHAIR

 

 

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021

 


225

 

Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Thursday 20 May 2021 commencing at 11.30am and reconvening on
Friday 21 May 2021 at 9.30am

 

 

 PRESENT:

Mayor C Barry (Chair)
(until 5.11pm, 21 May)

Deputy Mayor T Lewis (Deputy Chair)

 

Cr D Bassett (until 5.50pm, 21 May)

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Boggs, Director Strategy and Engagement (part meeting)

Mr K Puketapu-Dentice, Director, Economy and Development (part meeting)

Ms J Livschitz, Chief Financial Officer

Mr B Hodgins, Strategic Advisor (part meeting)

Mr M Sherwood, Head of Parks and Recreation (part meeting)

Mr D Koenders, Manager – Financial Strategy and Planning (part meeting)

Ms B McLaughlin, Executive Assistant (part meeting)

Ms J Lawson, Assets Manager Reserves (part meeting)

Mr A Marsh, Asset Manager Parks (part meeting)

Ms K Stannard, Head of Democratic Services (part meeting)

Ms K Glanville, Senior Democracy Advisor (part meeting)

Ms J Randall, Democracy Advisor (part meeting)

Ms T Lealofi, Democracy Advisor (part meeting)

Ms H Clegg, Minute Taker (part meeting)

 

                                               

PUBLIC BUSINESS

 


 

The following documentation can be found here :

 

 

1.       OPENING FORMALITIES

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES

          There were no apologies.

3.       CONFLICT OF INTEREST DECLARATIONS  

Cr Brown declared a conflict of interest relating to Wellington Regional Healthy Housing.

4.

Hearing of submissions on the Draft Long Term Plan 2021-2031

Ms Muriel Tunoho elaborated on the submission from the Living Wage Network. A copy of the submission was tabled.  She said she would like to see Council become an accredited wage employer.

Cr Milne joined the meeting at 11.32am.

 Cr Sutton joined the meeting at 11.40am.

 

Mr Matt Roberts elaborated on his submission.

Ms Kathryn Martin elaborated on her submission. She outlined the importance to obtain resources, knowledge, skills and community connections to grow food. She said Council should support Urban Agriculture projects.

Mr Colin Stone elaborated on the submission from Sports New Zealand. He expressed gratitude for the significant contribution from Council regarding active recreational sports sector and wellbeing.

Mr Colin Stone elaborated on the submission from Fraser Park Sportsville. He thanked Council for the support provided to the Fraser Park Sportsville.

Ms Lynne Philip and Mr Alan Thoburn elaborated on the submission from the Citizens Advice Bureau Lower Hutt. Ms Thoburn tabled an oral submission.

Ms Sally-Ann Moffat elaborated on her submission. She tabled an oral submission.

 

Ms Gillian Green elaborated on her submission. She expressed concern about the parking and road situation.

 

Mayor Barry asked that Ms Green’s submission be forwarded to Council’s District Plan Policy team.

 

Mr Craig Innes elaborated on the submission from the Wainuiomata Rural Association. He expressed concern about residents residing in rural areas being affected by the recent changes in the rating differential. He said Council did not directly communicate to clarify the situation with the most affected ratepayers.

Ms Jane Wootton elaborated on her submission. She expressed concern with the funding being spent on the RiverLink project.

Mr Chris Parkin elaborated on his submission. He showed a presentation.

In response to a question from a member, Mr Parkin said he would like to see Council show leadership by taking further steps to be carbon zero by 2030.

Mr Matthew Young elaborated on his submission. He expressed concern about Council’s lack of action since declaring a Climate Emergency.

The meeting adjourned at 1.15pm and resumed at 2.10pm.

 

Mr Kaine Thompson elaborated on his submission.

Mayor Barry noted work on the Cross-Valley Link project was not due to commence for some years. He advised carbon modelling work could begin once Government support had been secured and the project was underway.

In response to a question from a member, Cr Briggs,  Chair of the Climate Change and Sustainability Committee advised that the cost effectiveness of carbon reduction initiatives could be evaluated over the next year or two. He noted this could potentially provide useful information when ranking different projects.  

Ms Lisa Jones elaborated on the submission from the Wellington Hockey Association (the Association).

In response to questions from members, Ms Jones advised the Association was ready to upgrade the turf if funding was approved. She acknowledged that if the funding was note approved, the Association would upgrade facilities to the level their budget allowed. She advised a water based turf lasted for 20 years, prevented grazes and infections in players and was essential for hockey tournaments.  She said the nearest water-based turf was in Berhampore. She considered the Association would struggle to service a loan debt.

Members requested advice on how requests from sports organisations were prioritised. They asked if there was a policy to guide Council decisions and to guide sports organisations when applying for funding.

Members asked officers to provide further information about the Fraser Park Hockey Turf.

Ms Libby English and Ms Jo Cloughan elaborated on the submission from the New Zealand Chinese Language Week Trust via Zoom. They showed a video.

Mayor Barry asked officers to connect with the New Zealand Chinese Language Week Trust to advise on the most appropriate community funding stream.

Members asked officers for the following:

·    A breakdown of the costs associated with the projects that made up the micro-mobility business case.

·    An update on the status of the Moera Library funding.

·    Advice about the Citizens Advice Bureau Lower Hutt gaining access into the libraries.

·    Information about the split between baseline funding and contestable funding.

·    Additional information about the replacement of the turf at Fraser Park.

·    Advice about how requests from sports organisations are prioritised by Council and whether there is a policy to guide Council’s decisions.

The meeting adjourned at 2.49pm and reconvened at 3.30pm.

 

Mr Rick Wells elaborated on the submission from The Dowse Foundation.  He advised of The Dowse’s 50th birthday celebrations occurring in June 2021.

In response to a question from a member, Mr Wells explained the Foundation operated to support the Dowse and part of its functions was to help raise funds. He added the Foundation had engaged an independent party to obtain clarity around the focus of The Dowse and what the museum would deliver in the future.

The Group Chief Financial Officer advised that funding had been allocated in the budget for deck maintenance.  She said the proposed changes to the entranceway were deemed as non-essential work and the funding had been removed from the budget.

Mr Phil Gibbons elaborated on the submission from Nuku Ora.

 

In response to a question from a member, Mr Gibbons confirmed the project would not proceed if it did not gain funding from all the region’s local authorities.

In response to questions from members, Mr Gibbons explained that the Regional Facilities Advisor role would enable a regional response to future sporting facility plans in the region.  He agreed the role could investigate if a second turf was a regionally required asset at Fraser Park, using a regional lens rather than a local lens.

Ms Tania Goss elaborated on her submission.  She expressed support for Option 1 for the Naenae Pool.

In response to questions from members, Ms Goss said a warm up/warm down pool area was required. She believed other infrastructure required attention ahead of the Petone Wharf refurbishment.

Ms Elanor Capel elaborated on the submission from Ms Tania Goss.  She explained that Naenae Pool used to host multiple swimming trainings at one time.  She said that with the closing of the pool a number of swimmers had left the sport as they could not access alternative training venues.  She believed the loss of the Naenae Pool had a negative mental health impacts on many individuals.

Ms Tara McKnight elaborated on the submission from Ms Tania Goss.  She explained that Swim Zone had suffered in membership numbers with the closing of the Naenae Pool.  She said this was due to the  lack of training times and the difficulty in getting to alternative venues.  She believed the people of Naenae were suffering with the loss of visitor spending. 

The meeting adjourned at 4.02pm and resumed at 4.08pm.

 

Ms Nic Medway elaborated on her submission. 

In response to a question from a member, Ms Medway advised that a lack of a swimming facility in Naenae would result in an inability to grow swimming talent.  She also advised of a loss of revenue to the area due to the lack of hosting competitions. 

Ms Prabha Ravi and Ms Alison Eldredge elaborated on the submission from Arohanui Strings – Sistema Hutt Valley.  They explained that several teachers were volunteers and that it was getting more difficult to attract professional teachers. 

In response to questions from members, Ms Eldredge explained the organisation was investigating the development of a permanent base at Walter Nash Park.  She said they were not in a financial position to progress the plans at this stage and were exploring funding options. Ms Ravi asked that Council develop a similar policy to Wellington City Council’s Arts and Culture Strategic Plan that focussed on diversity, inclusion and support for arts and culture.

Ms Amanda Waijers and Mr Greg Thomas elaborated on the submission from the E Tu Awakairangi Hutt Art Trust. 

In response to questions from members, Ms Waijers confirmed Auckland City Council currently had a Percentage for Art Policy.  She suggested a 1% to 2% percentage amount would be appropriate for Lower Hutt.

In response to a question from a member regarding community participation in the delivery of public art, Ms Waijers suggested an Advisory Panel with iwi, local and wider Wellington community representatives be established.

Ms Sylvia Allan elaborated on the submission from the Petone Historical Society.

Ms Prabha Ravi and Ms Pippa Sanderson elaborated on the submission from Lower Hutt Creative Communities.

In response to a question from a member, Ms Ravi believed it would be advantageous if Council purchased a portable lighting and sound system for hireage by community groups.

Mayor Barry asked that officers investigate Council purchasing portable lighting and sound equipment for community groups to hire.

Mr Martyn Bain elaborated on the submission from Swimzone.

In response to a question from a member, Mr Bain stated a pool of 10 lanes width was essential to enable swim meets to be held.  He added a warm up/down pool would be useful. 

Mr Nat Janke-Gilman elaborated on the submission from Changing Places.  He tabled additional information at the meeting.

In response to questions from members, Mr Janke-Gilman confirmed it would be advantageous to include a 24/7, full access toilet in the design stage of the Naenae Pool.    He confirmed such toilets were not for general public usage.

Mayor Barry asked officers to investigate a 24/7, full access toilet for the Naenae Pool project. 

Ms Megan Toms and Ms Hellen Swales elaborated on the submission from the Jackson Street Programme.  Ms Toms explained the Petone2040 document had been developed after extensive public consultation and input.  She noted it was referenced once in Council’s draft Long Term Plan document.  She requested more cognisance be made of the Petone 2040 document.  She requested the recently installed generic cycle stands be removed, and replaced with heritage-sympathetic designed ones.  She further requested investment be made in Petone’s parks and streetscapes to enhance the gateway to Lower Hutt.

The Group Chief Financial Officer confirmed a budget of $2.5M for the Jackson Street street improvements had been included in the budget over the next 10 years. 

Ms Fay Drysdale and Ms Hellen Swales elaborated on the submission from the Jackson Street Programme (JSP).  Ms Drysdale explained JSP would like the Petone Wharf to be protected and renovated.  She said and that it could become a commercial asset and useful in reducing the carbon footprint.  She added that despite Council declaring a Climate Emergency there was no mitigation plan in evidence for the coastline.  She said the city needed to leverage on Jackson Street, as it was the only heritage precinct in New Zealand. 

Mr Leo O’Sullivan elaborated on the submission from Pak n Save, Petone. He tabled a document. He expressed opposition to altering the rates differential. He believed the proposed change would place an unfair burden on commercial enterprises. 

The Group Chief Financial Officer said a detailed report about the proposed rates differential would be considered by members on 24 May 2021.

Mr John Donnelly and Mr Hellen Swales elaborated on Mr Donnelly’s submission.  Mr Donnelly expressed opposition to the proposed Development Contributions Policy.  He believed it was inequitable as it placed the cost of infrastructure on the next generation.   He agreed to a meeting with Mayor Barry to discuss the issue further. 

Mr Donnelly objected to any proposals to remove carparking from Jackson Street, as parking in the area was already under pressure.   Ms Swales offered to supply foot traffic and market data information regarding visitors to Jacksons Street.

Mr James Beban elaborated on his submission. He said the proposed increases to resource consent fees did not match market rates for Resource Consent Planners. 

The Group Chief Financial Officer advised additional information would be considered by members at its meeting on 24 May 2021. 

The Chief Executive advised that Council’s policy was to pay the average rate for employees.  She noted there was currently a shortage of Resource Consent Planners nationwide.

Members asked officers for the following:

  • To provide advice about the proposed fees and charges in the draft Long Term Plan for a graduate planner, including providing a high level overview of the process for setting fees and recovery of costs.
  • To identify a key urban design liaison officer and advise E Tu Awakairangi Hutt Trust.
  • To provide the Jackson Street Programme with a copy of the Jackson Street Streetscape design.

The meeting adjourned at 5.51pm on Thursday 20 May 2021.

FRIDAY 21 May 2021 the meeting resumed at 9.30am

 

Mr Graeme Hall elaborated on the submission from The Great Harbour Way Trust. He showed a presentation.  He noted it was important for signage to link the various segments of the Great Harbour Way to connect them as an overall experience. He added that signage for rides linking to the Great Harbour Way could also be included. 

Mr Peter Robertson elaborated on his submission.

In response to questions from members, Mr Robertson said he considered Council was deferring debt for years to come and would not be able to catch up. He suggested Council’s rates should at a minimum be set to cover the cost of the Three Waters work needed for Lower Hutt.

Mr Simon Gilbert and Mr Chris Jonker elaborated on the submission from the Trailforce.

In response to questions from members, Mr Gilbert and Mr Jonker said they were requesting initial Council assistance for earthworks, a toilet and shower block. They advised the design and planning for the project had been completed. They confirmed business partners were keen to operate at the site. They envisaged the facility would be operational by summer 2021.

Mayor Barry asked officers to discuss the matter further with Mr Gilbert and Mr Jonker.

Ms Esther King, Ms Lisa Black and Ms Leah Clark elaborated on the submission from LOVE Wainuiomata (the Group).  They showed a presentation. Ms King said the group was looking at ways to bring together the potential of the streetscape work and new development in Wainuiomata to realise benefits for the community and Council. She requested the streetscape space include a public toilet. She considered phase one and phase two of the project needed to be completed together.

In response to questions from members, Ms King advised a kiosk and a toilet were both important to the streetscape and a bright, accessible toilet was essential. She said completing phases one and two of the project together would reduce disruption to business. She explained the population growth and changing demographics of the area meant the streetscape work was needed as soon as possible to support local business and build community.

Ms Pam Hanna, Chair and Mr Alex Voutratzis elaborated on the submission from the Petone Community Board. Mr Voutratzis added that good connections between the Esplanade and Jackson Street were essential. He considered that intensification should not be occurring in areas of the city that were prone to natural hazards.

Mr Nick Brown elaborated on his submission.

MP Chris Bishop elaborated on his submission.

In response to questions from members, Mr Bishop said creating more roads would deliver more options for other transport such as buses. He advised he would support a funding application from Council to central government for the Cross Valley Link.

Mr Matt Willis elaborated on the submission from Cricket Wellington.

In response to a question from a member, Mr Willis explained that while larger cricket grounds in Lower Hutt had good facilities, many smaller grounds had substandard facilities.

Ms Amanda Scothern, Ms Sheryl Davies and Mr Roger Blakeley elaborated on the submission from the Wellington Regional Healthy Housing Group (the Group). Mr Blakeley asked that the Group’s request for direct funding contributions be withdrawn. Instead the group requested Council provide the following:

  • Adequate resources for enforcement so that healthy homes standards in Wainuiomata were met.   
  • Support when meeting with philanthropic agencies for funds for the Wainuiomata project.
  • A flexible fund to address energy hardship with targeted solutions that worked for tenants.
  • A voluntary targeted rates scheme of zero or low rates for home owners. 

In response to questions from members, Mr Blakeley, Ms Davies and Ms Scothern said most poor quality housing had been handed down through generations of families. They explained the Group had a programme that covered the wider region but acknowledged it was targeting Wainuiomata due to deprivation and hospital statistics. They added the Group was currently working with home owner-occupiers, but was also investigating strategies to work with private rental property owners. They noted most families they worked with found maintenance overwhelming but work done by the Group’s retrofit team often incentivised action. They highlighted the importance of Council’s solidarity and financial support to reduce homelessness.

Mr Grant Birkinshaw elaborated on his submission.  He tabled a document.

Mr Max Shierlaw elaborated on his submission.

In response to questions from members, Mr Shierlaw said he did not consider that significant infrastructure had previously been underfunded by Council. He noted Audit New Zealand had in previous years concluded Council’s budgets were balanced.

The meeting adjourned at 11.15am and resumed at 11.32am.

 

Ms Jo Clendon elaborated on the submission from the Hutt Cycle Network.

Mr Darren Conway elaborated on the submission from the Hutt Cycle Network.

 

Mr Gene Clendon elaborated on the submission from the Hutt Cycle Network.

 

Ms Jade Badcock elaborated on the submission from the Hutt Cycle Network.

Ms Merran Bakker elaborated on the submission from the Hutt Cycle Network. She showed a presentation. She expressed concern about the increased traffic congestion. She said Council needed to set aside funding and resources to address safe cycling linkages.

Mr David Tripp elaborated on the submission from Drs for Active Safe Transport. He showed a presentation. He said improvements to increase safety for cycle pathways were required.

Ms Karen Burgess elaborated on the submission from Enviroschools.  She showed a presentation.

In response to a question from a member, Ms Burgess said the World of Waste Tour was designed specifically for Lower Hutt. She noted the focus would be to adapt to the changes in Council’s new rubbish and recycling service.

Ms Kathryn Irvine elaborated on her submission. She expressed concern about large apartments being developed in Lower Hutt. She said this had caused a lack of car parking, increased traffic congestion and led to a loss of native bushes and trees.

Ms Kay Wilmhurst elaborated on her submission. She tabled a document.

Mr Collin McElwain elaborated on the submission from Cuttriss Consultants.

Mr Gary James elaborated on his submission.

The meeting adjourned at 1.55pm and resumed at 2.11pm.

 

Mr Andrew Fuller elaborated on his submission.

In response to a question from a member, Mr Fuller advised the International Dark Sky Association had recommended light shields for street lights to ensure they lit the road, rather than the sky and wider environment. He noted Council had an opportunity to make the region a dark sky area since the city’s light emissions were less challenging to reduce than in other cities around the world.

Mr Steve Flaunty and Mr Craig Pickering elaborated on the submission from the Wainuiomata Trail Project.  They showed a presentation.

In response to questions from members, Mr Flaunty and Mr Pickering said volunteers and contractors intended to create an easy grade multi-use track.  They highlighted the tracks currently attracted around 4,000 bikers per month with many more walkers and runners. Mr Flaunty advised the track would provide an outer perimeter to the park that could be expanded to connect users back to hubs. He acknowledged that funding for stage two of the project would enable work to progress.

Mayor Barry asked officers to provide a response to the project team.

Mr Derek Wilshere elaborated on the submission from Common Sense Solutions.

In response to questions from members, Mr Wilshere confirmed the resource consent for the Eastern Bays shared pathway was under appeal.  He noted mediation was underway. He believed community boards were an important connection to communities. He added a greater determining role for community boards would increase communtiy engagement.

Mr Dick Werry elaborated on his submission.

In response to a question from a member, Mr Werry acknowledged that targeted rates would mean some rates would increase significantly while others would reduce.

Mr Neil Bryce elaborated on his submission.

Mayor Barry asked officers to contact Mr Bryce to discuss the matters raised in his submission.

Mr Gary Quirke elaborated on his submission. He expressed concern that:

  • The requirements of the National Policy Statement on Urban Development (NPS) were causing traffic and parking issues across the country.  He expressed concern about the growth of housing in Lower Hutt because of parking and congestion on arterial routes. He noted there was nothing in Council’s Long Term Plan to address these issues.
  • Ratepayers were paying for the deficit in costs for rubbish collections while in the previous Long Term Plan revenue from solid waste contributed to reducing the rates.
  • Traffic plans, including the Cross Valley Link road, were needed to alleviate the problem of East-West traffic congestion from people out of town and driving in for work.

In response to a question from a member, Mr Quirke said the District Plan review would need to comply with the National Policy Statement so would not easily be able to resolve the issue of traffic congestion and parking.

Mr Geoffrey Coleman elaborated on his submission. He tabled a document about a community dance project. He requested more community based activities to engage residents.

In response to a question from a member, Mr Coleman agreed local dances could be managed by the community.  He emphasised the importance of Council support and promotion for their success.

Ms Helen Down elaborated on the submission from the Hutt Valley Chamber of Commerce.  She made the following additional points:

  • Council’s Long Term Plan for 2024 should include a specific section on Council’s plans to support business.  She said this would provide more relevance to business people and they would be more likely to provide input.
  • Spatial planning and zoning for sizable commercial and industrial space was missing from the Long Term Plan. She advised lack of available space was making it difficult for new businesses to relocate to Lower Hutt.

In response to questions from members, Ms Down explained Transmission Gully would open the possibility of more sites for industry to relocate. She noted the proposed rating differentials would be an unwelcome cost after a difficult year when businesses had been under financial pressure.

Mayor Barry thanked Ms Down for her work and time as Chief Executive of the Hutt Valley Chamber of Commerce.

Ms Virginia Horrocks, Chair elaborated on the submission from the Eastbourne Community Board.  She tabled the Board’s submission. She added that a Community Board survey on Council’s climate change response found that more information and guidance was wanted from Council and central Government. She advised half the respondents believed Council was not taking sufficient climate change action. She highlighted that suggestions from residents included installing water meters and removing plastic that could not be recycled. Ms Horrocks agreed to forward the survey results to members.

Ms Linda Olsen elaborated on the submission from the Wainuiomata Marae.

Mr Chris Norton elaborated on the submission from the Team Naenae Trust.

In response to questions from members, Mr Norton advised the Trust’s first priority was to develop community facilities for Naenae. He noted other facilities could be added to the area as funding was available.

Members asked officers for the following:

  • To investigate funding for the Wainuiomata Trail Project.
  • Additional information about the Cross Valley Link project.

The meeting adjourned at 3.45pm and resumed at 4.09pm.

 

Ms Sarah O’Neill, with students Ali Thompson, Angel McMillan, Niko Fujii and Kyla Paisley elaborated on the submission from Wainuiomata High School.

In response to questions from members, Ms Thompson explained the proposed design had been developed after listening to feedback.  She further explained that skateboarder numbers in Wainuiomata had reduced over time due to the state of the current park. She confirmed the proposed skate park could accommodate scooters, skate boards and bikes.

Mr Chris Norton and Ms K Yung elaborated on the submission from the Te Awakairangi Hutt Carbon Zero Network.  Mr Norton asked when action from Council would occur in relation to carbon emissions and climate change. 

In response to a question from a member, Ms Yung explained the Network consisted of a number of leaders in the Climate Change field.


Mr Paul Matthews, Ms Tracey Coleman and school children
elaborated on the submission from the Maungaraki Community Association (the Association). They showed a presentation. Mr Matthews explained that the proposal totalled $1.2M, of which the Association was requesting Council to contribute $200,000.

In response to questions from members, Mr Matthews confirmed $1M in funding had already been secured. 

Mr Michael Gray elaborated on the submission from Buzz Café.  He stressed that parking was a major issue in High Street. 

In response to questions from members, Mr Gray acknowledged the monies spent by Council in the CBD and requested the works continue and extend further along High Street.  He further acknowledged the end result of the Riverlink project would be positive.  He requested immediate investment in High Street to assist with the imminent disruption that the construction phase of the project would create. 

Mr James Scott and Mr Michael Gray elaborated on the submission from the Southend High Street Business Group (the Group).  They elaborated on the projects the Group was currently involved with.  Mr Scott added that the Group was keen to work with Council in developing projects.  He expressed the Group’s opposition to the proposed changes to the commercial rates differential.

In response to questions from members, Mr Gray believed land at the end of Margaret Street could be developed for temporary parking, once construction of the Riverlink Project commenced.  Mr Scott added that land to the immediate north of Ewen Bridge may also be able to be converted into a temporary carpark.

Ms Gaylene Hughes elaborated on the submission from the Innovating Young Minds Charitable Trust

Mr David Meiklejohn elaborated on the submission from the Wainuiomata Sportsville

In response to questions from members, Mr Meiklejohn confirmed the rugby and football clubs were not part of the Sportsville group, however the junior sections would be able to train on the proposed facility.

In response to further questions from members, Mr Meiklejohn explained the proposed structure had a 22 year lifespan, with the potential for this to be extended.

Mayor Barry asked officers to provide feedback on the proposal.

The meeting adjourned at 5.11pm.  Mayor Barry left the meeting.

The meeting resumed at 5.16pm.  Deputy Mayor Lewis assumed the chair for the remainder of the meeting.

 

Mr Teri Puketapu tabled a submission and elaborated on it.  His submission proposed a Naenae-Wainuiomata Road Link.  He believed there was a need for an additional access road into Wainuiomata to cater for the expected growth of the city.  He considered Council could access the recent development monies announced by central government to assist in funding the road.  He did not want to see an additional rate for Wainuiomata properties to fund the project.

In response to questions from members, Mr Puketapu did not support a secondary route linking to Whites Line East as he believed that would cause more traffic congestion on the Lower Hutt side. 

The meeting adjourned at 5.50pm.  Cr Bassett left the meeting.

The meeting resumed at 6.30pm.

 

Mr Gabriel Tupou, Chair elaborated on the submission from the Wainuiomata Community Board.  He tabled the Board’s submission.  He noted the Board and community supported Option 1 for investment in the Three Waters infrastructure.  

Ms Elizabeth Collins elaborated on her submission. 

In response to questions from members, Ms Collins advised the Moana Pool in Dunedin was an example of a good pool facility design which allowed events to be held, whilst ensuring public access remained to areas of the facility. 

Ms Alice Davies elaborated on her submission.  She asked that a deep, 10 lane pool be constructed at Naenae to enable water polo, underwater hockey and all swimming training and events.

Mr Alex Voutratzis elaborated on his submission.

Mr Casey Diver and Mr Stewart Kent elaborated on the submissions from Delaney Parks Sports Association, Stokes Valley Football Club and Stokes Valley Cricket Club.  They reiterated their request that an ongoing relationship with officers in regard to renovating Council assets on the park be established.  Mr Diver tabled a document.

In response to a question from a member, Mr Diver confirmed the Clubs had met with officers in August 2020, with no action occurring on the agreed items.

The Chief Executive agreed that officers would respond to the Association and Clubs submissions.

In response to a further question from a member, Mr Diver advised that not all sports clubs that utilised Delaney Park were included in the submission.  He said other clubs had their own plans for their park usage.  He added collaboration between clubs was being pursued.

Mr Scott Williams elaborated on his submission.  He expressed concern at the number of multi-unit developments occurring in the city. 

In response to questions from members, Mr Williams confirmed an option for housing the increasing population could be to build up instead of out.  He did not support additional residents being housed in the Hutt Central area as it was already at capacity. 

Mr Jamie Stewart elaborated on his submission.  He explained that it appeared there was little planning and limited vision when establishing nature and green spaces.

In response to questions from members, Mr Stewart agreed to supply officers with his Taita Reserves walkways proposal.  He asked for support from Council and assistance with some preparation work.

Members asked for the following:

·           A summary of existing and future potential use of the Taita, Wainuiomata and Western Hills Pathways and Trails, including informal pathways.

·           Officers to coordinate discussions with parties interested in the  Wainuiomata Bike Trail area.

·           An update on the drainage situation at Maungaraki School.   

 

 

5.       CLOSING FORMALITIES – KARAKIA WHAKAMUTUNGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

 

 

There being no further business the Chair declared the meeting closed at 7.45pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021

                                               


252

 

HUTT CITY COUNCIL

Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau 
Long Term Plan/Annual Plan Subcommittee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Monday 24 May 2021 commencing at 9.30am

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis (Deputy Chair)

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr C Milne (until 12.38pm)

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  An apology was received from Cr Bassett and an apology for early departure was received from Cr Milne

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr M Boggs, Director Strategy and Engagement

Mr K Puketapu-Dentice, Director Economy and Development (part meeting)

Ms J Livschitz, Group Chief Financial Officer

Mr D Newth, Financial Accounting Manager (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)

Mr D Koenders, Manager Financial Strategy and Planning (part meeting)

Mr D Scott-Jones, Solicitor (part meeting)

Mr A Yip, Head of Enterprise Portfolio Management Office (part meeting)

Ms C Ellis, Head of Chief Executive’s Office (part meeting)

Ms C Taylor, Principal Advisor Research and Evaluation (part meeting)

Mr K Eagle, Senior Management Accountant (part meeting)

Ms D Barber, Head of Communications and Engagement (part meeting)

Mr S George, Senior Accountant (part meeting)

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr T Biggin, Project Manager RiverLink (part meeting)

Mr B Cato, Chief Legal Officer (part meeting)

Ms J Lawson, Asset Manager Reserves (part meeting)

Ms A Andrews, Business Analyst – Rates and Finance (part meeting)

Ms H Stringer, Financial Transaction Services Manager (part meeting)

Mr M Sherwood, Head of Parks and Recreation (part meeting)

Mr P Benseman, Budgeting and Reporting Manager (part meeting)

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker

                                               

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.         APOLOGIES

 

Resolved:   (Mayor Barry/Deputy Mayor Lewis)      Minute No. LTPAP 21201

“That the apology received from Cr Bassett be accepted and leave of absence be granted and the apology from Cr Milne for early departure be accepted.”

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.     

4.       CONFLICT OF INTEREST DECLARATIONS     

          Mayor Barry declared a conflict of interest relating to his declarations on the conflict of interest register.

Cr Briggs declared a conflict of interest relating to his declarations on the conflict of interest register.

Cr Brown declared a conflict of interest relating to E Tu Union and as Council’s representative on the Board of Urban Plus Limited. 

Cr Hislop declared a conflict of interest as Council’s representative on the Board of Seaview Marina Limited. 

Cr Shaw declared a conflict of interest as Council’s representative on the Board of the Hutt City Community Facilities Trust.


 

5.       Recommendations to Council | Te Kaunihera o Te Awa Kairangi - 24 May 2021

a)

Long Term Plan 2021-2031 - progressing decisions for Hutt City Community Facilities Trust (21/654)

 

Mr Phil Fisher from PricewaterHouseCoopers and Mr John Strahl, Chair of the Hutt City Community Facilities Trust (CFT) were in attendance for the item.

Cr Shaw declared a conflict of interest in the matter and took no part in discussions or voting on this item.

The Director of Neighbourhoods and Communities elaborated on the report.  Mr Fisher explained officers were working to ensure there were no unintended taxation consequences arising from the transfer of assets from CFT to Council.  He said initial advice from the Inland Revenue Department (IRD) was there would be no taxation concerns.  He added officers were awaiting a formal, binding ruling and he was hopeful this would be received prior to 30 June 2021.  He stated the risk of any taxation payment was low.

Mr Strahl confirmed the Board of CFT shared the view that there was a low risk of any taxation implications. 

In response to a question from a member, Mr Fisher advised a possible taxation figure could be 33% of the value of the CFT assets.

Mr Strahl provided an overview on behalf of the CFT Board.  He advised that while the Board was unhappy with the decision to wind up the CFT they understood the financial reasons behind the decision.  He added that Council would now be responsible for the external tenant relationships and partnerships that CFT had developed and for ensuring the ongoing maintenance of all the developed facilities. 

In response to questions from members, Mr Strahl acknowledged the difficulty local authorities had in attracting funding and sponsorship monies. He explained the CFT facilities had a maintenance fund requirement and there should be no ongoing financial commitment for maintenance required from Council.  He added that a replacement green at the Naenae Bowls Centre would require funding and that charitable grants could be applied for, along with corporate sponsors.

The Director Neighbourhoods and Communities advised there were no new build programmes proposed in Council’s Long Term Plan. 

 

 

Cr Sutton expressed concern that numerous sporting clubs in the city had to manage without financial support from Council.

Cr Hislop thanked the CFT team for their passion, time and expertise.  She expressed concern that Council might not be able to raise charitable funding to ensure the facilities were maintained to a suitable level.

Cr Milne expressed concern about winding up CFT.  He asked that Council not make a final decision especially given the absence of the IRD binding ruling.  He queried whether the $30,000, that was held in the CFT reserve, would be absorbed into a general fund.  He suggested a report on assessing funding equity across all sporting codes in the city be prepared prior to Council making a decision on the CFT.

Cr Dyer suggested that officers actively pursued potential new corporate sponsors. 

Cr Briggs considered the facilities might be able to apply to funding sources unavailable to Council.  He expressed support for the officer’s recommendations.

Mayor Barry thanked the CFT members, past and present.  He advised that any funding for a facility was ring-fenced for that facility and would not be absorbed into a general fund.  He added that a larger investigation into funding of sporting codes in the city would occur in the near future.

 

ReCOMMENDED:  (Mayor Barry/Deputy Mayor Lewis)
                                                                                     Minute No. LTPAP 21202

“The Subcommittee recommends that Council:

(1)     notes the public consultation undertaken for the draft Long Term Plan 2021-2031  in regard to the future of the Hutt City Community Facilities Trust (CFT);

(2)     agrees in principle to proceed with the wind-up of CFT and the distribution of assets to Council on 30 June 2021;

(3)     directs officers to progress planning and preparation for the wind up of the CFT and the distribution of assets to Council; and

(4)     considers any further guidance and direction to be provided to officers and CFT ahead of finalising decisions in regard to the CFT.”

Cr Milne requested that his dissenting vote be recorded against the above matter.

 


 

Precedence OF BUSINESS

In accordance with Standing Order 10.4, the Chair accorded precedence to Item 5e) Three Waters Investment Advice.

The item is recorded in the order in which it is listed in the Order Paper.

b)

Council performance overview for the third quarter ended 31 March 2021 (21/436)

 

The Group Chief Financial Officer elaborated on the report.  She advised that indicators were showing Lower Hutt had almost economically recovered from the COVID-19 situation.

Cr Milne left the meeting at 10.40am and rejoined the meeting at 10.44am.

In response to a question from a member, the Group Chief Finacial Officer advised a briefing on the Key Performance Indictors (KPIs) would be held in June 2021.  She said a report would be presented to the Subcommittee at its next meeting.  She highlighted that the report would include the cycling and micromobility item.  She added that the KPIs had been reviewed by an external consultant.

Cr Sutton left the meeting at 10.47am and rejoined the meeting at 10.49am.

In response to further questions from members, the Group Chief Financial Officer advised that from 2022 onwards all targeted rates were included in the figures provided.  She noted that the starting point for the Long Term Plan was a deficit and that all options presented would result in a balanced budget being achieved by 2028/2029.

 

Resolved:   (Mayor Barry/Cr Mitchell)                 Minute No. LTPAP 21203

“That the Subcommittee notes and receives the report.”

 

c)

2021-2031 draft Long Term Plan - Submissions Analysis Summary (21/765)

 

The Director Strategy and Engagement elaborated on the report.

The Head of Strategy and Planning noted the quality and quantity of engagement undertaken  and that the methodology and data analysis processes had been peer reviewed.

In response to a question from a member, the Director Neighbourhoods and Communities advised a work programme concerning affordability of and a funding framework for all sporting codes had commenced.  She said the aim of the work was to ensure strategic and equitable decisions regarding Council funding for sports in the city. 

The Chief Executive advised the outcomes of that work programme would be included in the next Long Term Plan (LTP).  Mayor Barry advised that all current funding decisions were based on the current LTP budget and priorities.

In response to questions from a member, the Principal Advisor Research and Evaluation advised the public feedback indicated support for the retention of the Petone Wharf was from people with local knowledge.  She acknowledged the amount of misinformation that had spread via social media.   She said officers were still analysing the public’s responses to the proposed rates increase questions.  She confirmed there was only a small number of respondents who disagreed with the proposed rates increase.

 

Resolved:   (Mayor Barry/Cr Hislop)                   Minute No. LTPAP 21204

“That the Subcommittee:

(1)     notes the details of the engagement and consultation activity prior to and during the 2021-31 draft Long Term Plan engagement period
6 April to 6 May 2021;

(2)     notes that summarised feedback relevant to the specific consultation questions will be reported in other reports dealing with these issues; and

(3)     notes the summary analysis of all the feedback received and related Appendices attached to the report.”

 

d)

Long Term Plan 2021-2031, progressing decisions related to Urban Plus Limited (21/653)

 

Cr Brown declared a conflict of interest and took no part in discussions or voting on the item.

Cr Rasheed left the meeting at 11.03am.

The Director of Economy and Development elaborated on the report.

Cr Rasheed rejoined the meeting at 11.05am.

Cr Briggs asked for the wording in the Statement of Intent (SOI) be altered to read that all future buildings would be constructed to a Home Star 6 rating.  He said that as there were no plans for buildings in the foreseeable future, the KPIs should be for three years.  He also asked that the wording specify that rents would be charged at no higher than 80% of market value.

Cr Mitchell asked that the timeline for converting to electricity be sped up.  He further asked that all future developments be energy efficient and reduce carbon emissions.  He said when accommodation units were sold off the plans, that solar energy could be proactively offered.

Deputy Mayor Lewis noted that submissions had called for Urban Plus Limited (UPL) to be a champion for quality urban design and consideration of the health of occupants.

Cr Dyer asked that the logistics of the option of car sharing be investigated for future developments.

Mayor Barry thanked officers for the work to date.  He noted that UPL was undergoing a successful shift in direction.

Cr Mitchell noted that UPL was in a good position to model best practice in environmental initiatives.

 

ReCOMMENDED:    (Mayor Barry/Cr Briggs)        Minute No. LTPAP 21205

“That the Subcommittee recommends that Council:

(1)   notes that the increased borrowing requirements will enable Urban Plus Limited to progress the new strategic priorities and direction set by Council;

(2)   notes that the final Statement of Intent for Urban Plus Limited, subject to the amendments outlined at the meeting, will be reported to Council on 9 June 2021 for review and approval;

(3)   notes that Urban Plus Limited and Council officers will work together to ensure that the priorities stated within Urban Plus Limited’s Statement of Intent are achieved; and

(4)   directs Urban Plus Limited to prepare a final Statement of Intent for Urban Plus Limited which includes the revised borrowing limit of $43M.”

e)

Three Waters Investment Advice (21/706)

 

Mr Colin Crampton, Chief Executive and Mr Martyn Cole, Manager Service Planning from Wellington Water Limited (WWL) were in attendance for the item.

The Strategic Advisor elaborated on the report. 

In response to questions from members, the Strategic Advisor advised the existing consent for the Seaview Wastewater Plant was still current and an application for a new consent had been lodged with Greater Wellington Regional Council (GWRC).  He added GWRC had requested further information which officers were currently assimilating. He said that as part of the resource consent process discussions with the community, GWRC and iwi had occurred.  The Group Chief Financial Officer confirmed that the project could remain in the Development Contributions calculations.

In response to questions from members, the Strategic Advisor agreed additional public education regarding cross contamination of pipes might result in the project not being required so soon.  He added that the greatest risk came from raw sewage rather than treated sewage.  He confirmed the Barber Grove project would continue even if funding from Upper Hutt City Council was not approved.

In response to a question from a member regarding the effects of the increased  Three Waters investment from Council, Mr Crampton advised the following: the asset renewals programme would be accelerated; good advice would be provided regarding growth; infrastructure would be provided without adverse effects on the environment; and a better understanding of leaks and contaminations would occur.  He added that the leakages in the network were an ongoing issue and that the situation could be comparatively the same in five years time.  He further added that the de-carbonising programme of WWL was ongoing and progress would be made over the next five years. 

In response to questions from members, the Strategic Advisor advised the draft WWL Statement of Intent would be considered at the next Wellington Water Committee meeting and then would be reported through the relevant Council committee.  He explained that a regional approach to water metering was required. He clarified the Randwick Road Petone Collector Sewer project was expected to take between 12 and 18 months.

Mayor Barry noted that additional regular reporting would be considered by the relevant Council committee.  

 

 

ReCOMMENDED:    (Mayor Barry/Cr Brown)        Minute No. LTPAP 21206

“That the Subcommittee recommends that Council:

(1)   notes the advice from Wellington Water Limited and in particular the increase in the estimated cost for both the Seaview Wastewater Outfall Overflow and Storage Tank Project (+$10 to $14M) and the Barber Grove to Seaview Trunk Main Duplication Projects (+$6.9M);

(2)   agrees to include an additional $6.9M in capital expenditure, partly offset by revenue of $2.1M from Upper Hutt City Council for its share, in the 2021-2031 Long Term Plan for the Barber Grove to Seaview Trunk Main Duplication Project due to the project’s criticality;

(3)   agrees to accommodate this increase by pushing out the proposed capital expenditure programme over the next 10 years, noting that historically the capital works programme has not been able to be fully delivered each year;

(4)   agrees to not include any additional funding in the 2021-2031 Long Term Plan for the Seaview Wastewater Outfall Overflow and Storage Tank Project and asks officers to undertake further iwi and community consultation to consider the relative merits of this project against other projects, which may need to be deferred as a result of this substantial increase;

(5)   notes the current timing in the Long Term Plan of other key projects; and

(6)   notes the remaining risks that have been identified despite the significant increase in investment proposed within the next 10 years on three waters infrastructure.”

 

f)

RiverLink Project Budget (21/762)

 

The Project Manager - RiverLink elaborated on the report.

In response to questions from members, the Project Manager - RiverLink advised that additional carparking budget had been approved and included lighting and landscaping.  He clarified that the budget for the pedestrian and cycle bridge allowed for a high quality design to be constructed.  He confirmed the new Melling Bridge would have pedestrian and cycle lanes and would be funded by Waka Kotahi.  With regard to connections with the Western Hills, he confirmed that immediate links had been deemed too costly and that designers were assessing alternative links.  He also confirmed that temporary carparking areas were being investigated.

In response to questions from a member, the Project Manager - RiverLink advised that streetscape improvements and the Riverbank Park accounted for a large portion of the Promenade Improvements budget.  He added this included hard and soft landscaping treatments and introduced shared spaces for five streets.  He further advised that the North Daly Street properties had been secured.

The Group Chief Financial Officer said a number of residential units could be constructed on those properties which would have a positive effect on the ratings balance.  She added that a 1.1% increase in ratings revenue had been calculated into future rates figures. 

In response to a question from a member, the Group Chief Financial Officer added that a report would be considered by the Major Projects Board and the Audit and Risk Subcommittee.

In response to questions from members regarding the budget for the project, the Director Economy and Development advised all costings had been undertaken by independent WTP Quantity Surveyors, who had taken a conservative approach.  He said with more detailed design and geotechnical data had been received the budgets were becoming more realistic.   

Cr Rasheed asked that officers ensure disruptions to the CBD be kept to a minimum.

 

 

ReCOMMENDED: (Mayor Barry/Cr Hislop)             Minute No. LTPAP 21207

“That the Subcommittee recommends that Council:

(1)     notes the updated project scope has been costed by an independent quantity surveyor and become available since the draft LTP 2021-2031 was prepared;

(2)     approves the revised RiverLink capital budget of $138.4M;

(3)     approves the revised Riverlink revenue budget of $43.5M;

(4)     notes the net $94.9M cost of the RiverLink Project; and

(5)     notes that the net $94.9M cost of the RiverLink Project as consulted on in the draft Long Term Plan 2021-2031 has not changed, although the phasing and nature of works funded has been updated.”

For the reason that the proposed budgets will achieve the objectives for the project.

The meeting adjourned at 11.45am and resumed at 11.58am.

g)

Development and Financial Contributions Policy 2021-2024 (21/677)

 

Mr Dwayne Fletcher, Contractor was in attendance for the item.

The Head of Strategy and Planning elaborated on the report.

In response to questions from members, Mr Fletcher explained that the Development and Financial Contributions Policy 2021-2024 (the Policy) was a high level policy based on Council’s infrastructure programme.  He said the Policy had received support from the consultation undertaken.  He added that if approved, the Policy would take effect from 1 July 2021 and complete applications received prior to that date would be assessed under the previous policy. 

In response to questions from members, Mr Fletcher advised the Policy contained a clause whereby developments which did not fit with the average assumptions made could be assessed individually.  He confirmed that several Councils did offer a discount for stormwater retention measures provided in developments.  He said to include this in the Policy would undermine Wellington Water Ltd’s work regarding the effects of stormwater on its networks.

Cr Briggs expressed support for the Policy.  He believed the Policy would lessen the infrastructure burden on existing residents.

 

 

Cr Rasheed expressed concern that additional costs placed on new houses would further push first home buyers out of the market.

Cr Dyer expressed support for the Policy.  He said that not all new builds were for first home buyers.

Cr Brown expressed support for the Policy.  She believed that growth should pay for growth.  She acknowledged the impact the Policy would have on Wainuiomata developments by adding 25% to resource consent costs.

Cr Milne believed the Policy would load development costs upfront and that the market would set the price.  He considered the Policy could make it more difficult for developers to build.

Mayor Barry expressed support for the Policy.  He said it would provide for investment where it was required.  He added that without the Policy, development of the city would halt due to infrastructural limitations.

 

ReCOMMENDED:    (Mayor Barry/Cr Edwards)     Minute No. LTPAP 21208

“That the Subcommittee recommends that Council:

(1)   agrees to retain a policy of meeting 100% of Council’s planned growth costs from development and financial contributions (option 1);

(2)   agrees that the following changes are made to the Development and Financial Contributions Policy (the Policy):

(a)   that an assessment rate of 0.3 EHUs per retirement village unit or aged care bed is included in the policy for transport, and 0.5 EHUs per retirement village unit or aged care bed for water, wastewater and stormwater; and

(b)   that the Policy be amended to allow Council to agree to different payment timing arrangement for large scale multi-stage land use consent development, when requested;

(3)   notes that the development contributions charges in the Policy may need to be changed if Council makes any material changes to the Long Term Plan growth infrastructure programme;

(4)   notes that officers will seek approval of any changes to charges needed at the Long Term Plan/Annual Plan Subcommittee meeting on 9 June 2021; and  

(5)   approves the Development and Financial Contributions Policy subject to the changes agreed to in recommendation (2) and (3) above.”

For the reason that as part of the 10 Year Plan, Council must make decisions on how it funds its activities – including growth related infrastructure and that development and financial contributions are one of the funding tools available to Council.

 

h)

Progressing decisions for the final Long Term Plan 2021–2031, Rating Policy (21/609)

 

Speaking under public comment, Mr Neil Bryce asked that a decision on the proposed rural differential rating be postponed until an investigation was undertaken on the likely effects on all rural properties.  He highlighted that the residential and rural ratings system was inconsistent in many areas.

Speaking under public comment, Mr Neil Bryce representing his neighbours, explained the neighbours thought they were rural zoned but were actually on a residential rate.  He said they had been paying for water which was not supplied to their properties. 

In response to questions from members, Mr Bryce agreed to advise his neighbours to contact officers to discuss further. 

The Group Chief Financial Officer advised that detailed analysis had been conducted to ascertain the likely effects of the proposed differential on all rural properties.

The Manager Financial Strategy and Planning elaborated on the report.  He advised he had met with Mr Bryce and was working through the issues raised.  He acknowledged there may be confusion with some rural property owners.  He confirmed the proposed Rating Policy (the Policy) provided more clarity about the application of the rural differential rate.

In response to a questions from members, the Manager Financial Strategy and Planning advised no discussions had been held with Greater Wellington Regional Council concerning rural rates   The Group Chief Financial Officer said that a deferment of the Rating Policy until after the District Plan review was completed was not recommended as clarity for rates was required now.  She confirmed that the Rates Remission Policy could be applied for individual property circumstances if required. 

Mayor Barry advised it was up to individual land owners to apply for a reconsideration of their rates.

Cr Rasheed expressed support for all the recommendations except recommendation (4).  She believed it would add to the burden of businesses.  She asked that Council offer support to businesses rather than increase their costs.

The motion was taken in parts.   Parts (1) – (14) were DECLARED carried on the voices.

 

ReCOMMENDED:    (Mayor Barry/Cr Dyer)            Minute No. LTPAP 21209

“That the Subcommittee recommends that Council:

(1)     notes the Revenue and Financing Policy has been reviewed as part of the Long Term Plan 2021-31 process; 

(2)     notes the options developed and included in the draft Long Term Plan 2021-31 ahead of the public consultation process;

(3)     agrees to adopting a percentage allocation approach for sharing the total general rate as proposed in the draft Long Term Plan;

 

ReCOMMENDED:    (Mayor Barry/Cr Brown)         Minute No. LTPAP 21210

(4)     agrees to reduce the residential rating category share of general rates from 63% to 62% in 2021/22 and making further reductions of 1% per year for the following two years with the corresponding increase in commercial percentage as proposed in the draft Long Term Plan;

Cr Milne and Cr Rasheed requested that their dissenting votes be recorded against the above matter.

 

(5)     agrees to aligning the definition of Rural for rating purposes with the Rural area in the District Plan as proposed in the draft Long Term Plan;

(6)     agrees to combining the Commercial Queensgate and Commercial Central differential rating category as proposed in the draft Long Term Plan;

(7)     agrees to removing the Commercial Accommodation differential category by merging properties into either Commercial Central or Commercial Suburban differential rating categories depending on location as proposed in the draft Long Term Plan;

(8)     agrees to the Rates Remission Policy being updated to include a one year remission of 50% of the increase of the general rate for ratepayers changing from Rural to Residential rating category and from Commercial Accommodation to Commercial Central rating category as proposed in the draft Long Term Plan;

(9)     notes that officers will report back further on proposed changes to the Rates Postponement Policy following receipt and consideration of legal advice;

(10)   agrees to the targeted rates for rubbish and recycling being set for 2021/22 as consulted on except for a reduction in the 80L refuse targeted rate to $105 per annum, per Section I;

(11)   agrees to the targeted rates for water supply and wastewater being set as consulted on, per Section J;

(12)   notes the information on an Early Payments Policy in Section L of the report and that further consideration will be given to this in the next Long Term Plan 2024-2034;

(13)   instructs officers to  prepare the final Long Term Plan 2021-2031 for adoption based on the decisions above; and

(14)   notes that decisions on rates revenue increases to be included in the final Long Term Plan 2021-2031 are addressed in a separate report to the Long Term Plan/Annual Plan Subcommittee entitled “Progressing decisions for the final Long Term Plan 2021–2031, Financial Aspects.”

The meeting adjourned at 12.38pm.

          Cr Milne left the meeting at 12.38pm

          The meeting resumed at 1.25pm.

i)

Progressing decisions for the final Long Term Plan 2021-2031, Financial Aspects (21/630)

 

Members considered the information in Table 2 contained within the officer’s report.

Mana Whenua Partnership Agreements

In response to questions from a member, the Chief Executive advised that the proposed amount was modest after undertaking a review of existing agreements with mana whenua.  She said Māori Wards would be investigated in the next triennium. 

Facilities Seismic Strengthening

In response to a question from a member, the Chief Executive confirmed the library closures would be co-ordinated.

Maungaraki Primary School

Mayor Barry confirmed the matter related to Council-owned land and was a unique situation.  The Director Economy and Development confirmed the $226,000 funding agreement did not include the bike track. 

Wainuiomata Queen Street development

In response to questions from members, the Director Economy and Development advised a 24/7 public toilet was not part of the original design.  He said officers were currently assessing one and would be reported back to the relevant Committee.  He confirmed the design team had been given a scope for the entire project and not necessarily a budget.  Members noted that both stages of the Queen Street area project needed to be completed to provide certainty for residents and businesses and to reflect the growing suburb. 

Cross Valley Link investigation/design

In response to concerns raised by members that no details of the project were available, Mayor Barry advised that more information would become available once a business case had been finalised.  Members agreed that a briefing was required.

 

 

Cuba Street overbridge seismic strengthening project

In response to a question from a member, the Director Economy and Development advised the delay for the project was due to difficulties associated with working within the rail corridor and that KiwiRail required a considerable lead-in time prior to any construction works occurring.   Mayor Barry asked that officer’s prepare a report on the update of the project to be considered by the relevant Committee.  He also asked that KiwiRail advisors be in attendance at the meeting to answer questions.

Living Wage support initiatives

In response to questions from members, the Chief Executive agreed to provide members with the number of contracts which would be affected by the Living Wage support initiatives.  She added that all current contracts for roading, ground maintenance and rubbish and recycling included a living wage requirement and that all financial reporting would be fully transparent. 

Cr Rasheed expressed concern with the proposal.   She believed Council’s focus was to achieve the best contract price for ratepayers. 

Mayor Barry and Cr Briggs, Cr Brown and Cr Dyer believed Council was obligated to value the people who undertook work for the city many of whom were ratepayers.

 

ReCOMMENDED:    (Mayor Barry/Cr Briggs)        Minute No. LTPAP 21212

“That the Subcommittee recommends that Council:

(1)     maintains the Living Wage as the minimum rate for all directly employed staff and for workers on Council contracts that have already been lifted to the Living Wage;

(2)     continues with the programme of implementing the Living Wage as the minimum rate for people working on Council procured contracts for services;

(3)     applies to become an Accredited Living Wage Employer by December 2021; and

(4)     continues to support and promote the Living Wage throughout its Procurement Policy and with local employers in Lower Hutt.”

Cr Rasheed and Cr Sutton requested that their dissenting votes be recorded against the above matter.

 

 

Petone Wharf

In response to questions from members, the Director Neighbourhoods and Communities advised that consultation specified a monetary range of $15M to $20M.   She confirmed that a budget for demolition of the Point Howard Wharf had been allowed for. 

In response to further questions from members, the Head of Parks and Recreation advised Option 1 was the demolition of the end of Petone Wharf and refurbishment of the remainder of the wharf.  He said that as more detailed costs were finalised the risks and costs of the project were expected to reduce.  He added that actual refurbishment materials had yet to be determined. 

 

 

ReCOMMENDED:    (Mayor Barry/Cr Mitchell)      Minute No. LTPAP 21213

“That the Subcommittee recommends that Council:

(1)     proceeds with Option 1 for the Petone Wharf refurbishment and partial demolition; and

(2)     asks officers to provide additional information about opportunities for the     
possible future use of Petone Wharf.”

 

 

The Director Neighbourhoods and Communities advised that, following the hearing of oral submissions, officers had investigated the following three projects: Waiu Park Mohaka Meander track; Nuku Ora – funding request for a Spaces and Places (facilities) shared role; and Fraser Park Hockey Turf renewal and upgrade.  She tabled an analysis of the three projects (attached as pages 22 - 26 to the minutes).

Waiu Park Mohaka Meander track

In response to questions from members, the Director Neighbourhoods and Communities advised officers supported the request as it aligned with Council’s strategic direction. 

Members asked that officers oganise discussions with all parties interested in the Wainuiomata Trail Park.

Nuku Ora – funding request for a Spaces and Places (facilities) shared role

In response to questions from members, the Director Neighbourhoods and Communities advised officers supported the proposal as it aligned with Council’s strategic direction developed from the Living Well Strategy.  She also advised that it promoted collaborative planning between the regional Councils.  She agreed to report back tot the next Subcommittee meeting on whether other regional Councils had commited to the project.

Fraser Park Hockey Turf renewal and upgrade

In response to questions from members, the Director Neighbourhoods and Communities advised that the $600,000 already secured by the Hockey Association could upgrade the existing sand based turf.  She added that Council could provide assistance in the form of being a guarantor for a loan.

Members agreed the item should not be included in the Long Term Plan.  They asked officers to discuss the loan with the Hockey Association.

In response to questions from members regarding the proposed rates increase options, the Group Chief Financial Officer advised that an earlier, higher rates increase would provide for lower interest costs later. 

Mayor Barry advised that with the unknown details of the Three Waters reform, there could be long term savings to Councils depending on how infrastructure would be funded in the future.  He confirmed that Option 3 would introduce changes which had not been consulted on. 

Mayor Barry asked that members advise of any additional projects which required funding in the Long Term Plan.   He stressed that any additional projects would require monies to be diverted from already approved projects.

Cr Brown left the meeting at 3.26pm.

In regard to cycling and micro-mobility, the Group Chief Financial Officer confirmed the Long Term Plan contained $10M in funding for the next three years with an additional $5M for the Beltway Project. 

Members asked officers for the following information:

·           an update on the issues at Delaney Park;

·           a report on further information relating to the Naenae Pool to be considered by the relevant Committee;

Cr Brown rejoined the meeting at 3.34pm. 

·           information regarding the impact on the budget and debt limit if the full micro-mobility project was funded to be considered by the Subcommittee at its next meeting;

·           information regarding funding options for the Science, Technology, Engineering, Mathematics and Medicine programme to be considered by the Subcommittee at its next meeting; and

·           contact be made with Wainuiomata Sportsville with the view to moving forward. 

The Director Neighbourhoods and Communities advised officers would shortly commence a work programme to ascertain community assets in the city.

In response to queries from members, the Chief Executive confirmed that all submitters would receive a written or oral response to their submissions.

Mayor Barry noted that action for the skate park in Wainuiomata could be progressed by officers.  He said there was already $40,000 in the budget which could be utilised for the project. 

In response to questions from members regarding a proposed second roading access to Wainuiomata, the Chief Executive advised that such an access way was not included in the Regional Growth Framework which Council had agreed on.  She added that if members requested changes to the Regional Growth Framework, the changes would need to be discussed at the next Wellington Regional Growth Framework meeting.

The meeting adjourned at 3.00pm and resumed at 3.08pm.


 

 

 

ReCOMMENDED:  (Mayor Barry/Deputy Mayor Lewis)
                                                                                       
Minute No. LTPAP 21214

“That the Subcommittee recommends that Council:

(1)     notes that the feedback received from the public consultation process from 6 April 2021 to 6 May 2021;

(2)     notes the delivery risks of the capital investment programme and directs officers to review the policy settings of the Financial Delegation Policy and the Procurement Policy and report to the Policy, Finance and Strategy Committee in July 2021 with advice on changes that could be actioned to achieve improved capital delivery outcomes;

(3)     agrees the following budget changes for the Final Long Term Plan 2021-2031, as detailed in Table 2 contained within the report and Appendix 1 attached to the report:

a)    Mana Whenua Partnership Agreements, increased budget of $1M opex over 10 years;

b)    Silverstream landfill development bringing forward $1.2M capex from 2022/23 to 2021/22;

c)    Naenae Pool and Fitness Centre Project updated timing of budget of $68M to reflect the latest information for the project;

d)   development of city-wide roadmap regarding climate change bring forward $0.1M opex into 2021/22 with offsets over next three years;

e)    Huia Pool roof replacement defer $0.26M capex from 2020/21 to 2021/22;

f)     other pool projects defer $45k capex from 2020/21 to 2021/22;

g)   Huia Pool replace roof membrane defer $0.6M capex from 2020/21 to 2021/22;

h)   Hutt Valley Tennis (Mitchell Park) defer $0.5M opex from 2020/21 to 2021/22;

i)     Te Whiti Park building extension defer $0.6M capex from 2020/21 to 2021/22;

j)     Manor Park Cycle Trail defer $190k capex from 2020/21 to 2021/22;

k)    Parks, Reserves Valley Floor review implementation defer $395k capex from 2020/21 to 2021/22,

l)     biodiversity assistance for private landowners defer $226k opex from 2020/21 to 2023/24;

m) libraries interior and exterior renewal budget defer $236k capex from 2020/21 to 2021/22;

n)   libraries defer $1.5M capex for Petone Library budget from 2021/22 to 2022/23;

o)    facilities seismic strengthening defer $815k capex from 2020/21 to 2022/23 and $750k capex from 2021/22 to 2022/23;

p)   Go Digital Programme defer $3M capex from 2020/21 and spread over next three years,

q)    Maungaraki Primary School project increase $0.2M capex in 2021/22 increase $2k opex per annum,

r)    Wainuiomata Queen Street development, increase capex by $4.1M to a revised budget of $8.36M capex spread over 2021/22 and 2022/23;

s)    acceleration of decarbonisation of Huia Pool bringing forward $0.4M capex from 2022/23 to 2021/22;

t)     Cross Valley Link investigation/design works, transfer of $0.65M capex from 2020/21 to next two years and associated Waka Kotahi NZTA funding changes

u)   Hill Road Upgrade project defer $190k capex from 2020/21 to 2021/22 and associated Waka Kotahi NZTA funding changes;

v)   Cuba Street overbridge seismic strengthening project defer $1.3M capex from 2021/22 to 2022/23 and associated Waka Kotahi NZTA funding changes;

w)  Wainuiomata Hill road safety seal defer $0.5M capex from 2020/21 to 2021/22, and associated Waka Kotahi NZTA funding changes;

x)   Eastern Hutt Road Retaining Wall Strengthening Project defer $3.5M capex from 2021/22 to 2022/23 and associated Waka Kotahi NZTA funding changes;

y)   District Plan defer $0.8M opex from 2020/21 and spread across 2020/21, 2022/23 and 2024/25;

z)    RiverLink Project defer $1.9M capex from 2020/21 and spread across 2021/22 and 2022/23;

aa)Petone Wharf update the budget to reflect the latest estimate of up to $20.9M to be spread over 2021/22, 2022/23 and 2023/24;

bb)Waiu Park Mohaka Meander track increase capex budget by $180k  across 2021/22 and 2022/23 offset by a reduction in the Parks Buildings capital renewals budget by the same amount; and

cc) Nuku Ora funding for Spaces and Places (facilities) shared role, funding of $19.5K in 2021/22, 2022/23 and 2023/24 to be prioritised from within base budget;

(4)     endorses  the fees and charges to be included in the final Long Term Plan 2021-2031;

(5)     notes the legal requirements regarding a balanced budget and financial prudence, as detailed in Section F contained within the report;

(6)     notes the latest projected debt and balanced budget results, as detailed in table 3 and graph 4 contained within the report;

(7)     agrees to the rates increases outlined in option 2 to be included in the final Long Term Plan 2021-2031 as detailed in the table below; and

 

2021/22

2022/23

2023/24

2024/25

2025/26

2026-2031

Option 21

5.9%

5.9%

5.9%

7.2%

7.2%

7.2%

Note 1- excludes revenue from growth in the rating base and excludes impact of service changes for waste services(rubbish, recycling and green waste).

(8)     notes the feedback provided to officers ahead of preparation of the final Long Term Plan 2021-2031 reports and requested information to be considered by the Long Term Plan/Annual Plan Subcommittee on 9 June 2021.”

6.       QUESTIONS   

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.51 pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021


 

 1.

Project/ initiative

Waiu Park Mohaka Meander track

2.

LTP Activity

Community Connections

Neighbourhoods and Communities

Parks and Recreation 

3.

Business lead

Janet Lawson

4.

Brief project description

(problem/opportunity statement)

The Waiu Trail Park (WTP) is a multi use cycling and walking/running recreational park located in Wainuiomata, Lower Hutt.  The origins of the park date back to 2006 when Wainuiomata High School approached the Hutt City Council for permission to build tracks at what was then known as Towai Park.

In 2008 the Wainuiomata Trail Project was incorporated as a ‘society’.

 

The primary purpose of the Wainuiomata Trail Project is to benefit the community by creating a world class mountain bike park with multi use tracks.  In 2009 the name of the main entrance to the park was named ‘Waiu Park’.

 

Waiu Park is now a well-developed recreational park with a significant number of tracks catering for all types of users and over 30 kilometres of tracks have been developed.

 

FACILITY AND TRACK DEVELOPMENT

Waiu Park is a very popular destination for recreational and club users with a very busy car park all days of the week, including during the hours of darkness.  Community and sports groups use the park for regular and annual events, as well as high profile national race events. Commercial users also use the park for riding schools and brand demonstration days.

 

Facility and track development continues through the Wainuiomata trail project committee.   The development of the Pukeatua bridge and Te Whiti Riser tracks (by HCC) stepped up the profile of Waiu Park and recreation in this area, and provides enhanced access to the area for many years to come.

 

Currently HCC support WTP with an annual capex allocation of $50k.  Traditionally this has been spent on trail development, however more recently, a bigger part has been allocated towards refurbishment of tracks as they degrade.  There is no maintenance budget for the tracks and on-going maintenance is generally completed by the WTP volunteers, however this is leading to inadequate maintenance and degradation of track standards.

 

WTP have an ambitious plan to extend the park into the adjacent Mohaka Valley and create The Grand Traverse, a circular track connecting Waiu park to the Parkway firebreak and ultimately up to the summit of the Te Whiti Riser.  The benefits of this allow bikers to access the park from the Hutt city side, as well as providing extra biking and walking options.

This was started in 2019, when a 2.5km length of the ‘mohaka meander’ was created.  This is currently a dead end, but still attracts a significant number of users, given its easy gradient and un-paralleled bush setting.  Approx. $20,000 of this was funded by the WTP through fundraising efforts and events.

The next two stages which would see the completion of the grand traverse, requires capex funding in order to complete it. 

5.

Strategic alignment and desired outcomes sought

Leisure and Wellbeing Strategy – This project represents wellbeing opportunities through recreation and mental wellbeing.   It is also a key representation of the identity of Lower Hutt residents and our connection to place. It aligns well with our emerging strategic direction of being community-led. It also provides economic benefits as many users come from out of the city to use this regional facility.

6.

Community engagement

The main community representatives are the members and volunteers from the Wainuiomata Trail Project. This project forms part of their long term plan.  This was consulted on with members and stakeholders in 2017/18.

7.

Overview of project costs and funding source 

Stage 1 (end of mohaka meander to konini firebreak).  $73,865.

Stage 2 (track connection to ridge nr Te Whiti Riser summit) - $106,365.

Total - $180,231.

This funding would likely be required over two financial years to accommodate a lengthy projected build time and contractor programming.

An additional $2M pa has been included in the Parks and Reserves budget to fund our existing maintenance and renewels. If this project is funded from the same funds, it will require a reprioritisation of other maintenance and renewal work over the term of this LTP.

On-going maintenance of the new track can be funded from the budgeted allowance. 

8.

Risks and mitigation plans

This is a low risk project.  Much of the route is already scoped and marked out and contractors are ready to programme the works once funding is agreed.

Resource consent is already in place.

Covid-19 and other unpredictable events may affect programming, but would not impact outputs.

9.

Annual Plan/LTP key assumptions

Currently $50,000 p.a. is programmed for the mountain bike park in general, but this is insufficient to continue with the development of this track due to other priorities.

  

10.

Other relevant information

 

Table 2: Capital budgets

WTP

2020/21

2021/22

2022/23

2023/24

2024/25

2025-2031

Total

Draft LTP assumption (track maintenance)

$50k

$50k

$50k

$50k

$50k

$250k

$500k

Requested additional funding (Mohaka meander)

 

$73,865

$106,365