1                                14 July 2021

HUTT CITY COUNCIL

 

Komiti Hapori | Communities Committee

 

Minutes of a meeting held in the Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 14 July 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr N Shaw (Chair)

Mayor C Barry

 

Cr J Briggs

Cr S Edwards

 

Cr B Dyer

Cr D Hislop

 

Cr A Mitchell

Cr S Rasheed

 

Cr L Sutton

 

 

APOLOGIES:                   Apologies were received from Deputy Mayor Lewis and Cr Brown.

 

NON ATTENDANCE:    Cr Milne

 

IN ATTENDANCE:         Ms A Blackshaw, Director Neighbourhoods and Communities

Mr K Puketapu-Dentice, Director Economy and Development 

Mr M Sherwood, Head of Parks and Recreation

Mr B Hodgins, Strategic Advisor (part meeting)

Mr J Pritchard, Principal Policy Advisor (part meeting)

Mr A Marsh, Assets Manager Parks (part meeting)

Ms J Lawson, Assets Manager Reserves (part meeting)

Mr T Kimbrell, Parks Reserves and Recreation Planner (part meeting)

Ms C Allan, Placemaking Advisor (part meeting)

Mr I Velasco, Urban Design Team Lead (part meeting)

Mr B Gall, Systems Strategist (part meeting)

Ms K Glanville, Senior Democracy Advisor

Mrs A Doornebosch, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.

OPENING FORMALITIES - KARAKIA TIMATANGA

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

 

2.       APOLOGIES 

Resolved: (Cr Shaw/Cr Hislop)                                           Minute No. CCCCC 21301

“That the apologies received from Deputy Mayor Lewis and Cr Brown be accepted and leave of absence be granted."

 

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.      

4.       CONFLICT OF INTEREST DECLARATIONS    

          Cr Dyer declared a conflict of interest relating to item 5 (b) Electrical Company New Zealand Track Easement and took no part in discussion or voting on the matter.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.       Recommendations to Te Kaunihera o te awa kairangi │Council– 10 AUGUST 2021

a)

Future Approach to Community Funding (21/813)

 

The Director, Neighbourhoods and Communities elaborated on the report.

In response to questions from members, the Director Neighbourhoods and Communities acknowledged annual grants and place-based funding could be provided in a more consistent way.  She advised this would be progressed at a later stage as current funding processes were now underway.  She highlighted the future aim would be to provide consistent access to all funds that Council administers, and provide links to other funding providers.

 

Resolved:    (Cr Shaw/Cr Dyer)                            Minute No. CCCCC 21302

“That the Committee:

 

(1)     notes and receives the report and the engagement report attached as Appendix 2 to the report; and

 

(2)     notes there may be an opportunity in future to expand this approach to include other categories including Regional Grants and place-based funding, and that officers could be directed to further consider this at that time.”

 

 

Recommended:     (Cr Shaw/Cr Dyer)                Minute No. CCCCC 21303

“That the Committee recommends that Council agrees to the proposed Council approach (2021-2031) to working with and funding the community and voluntary sector, including:

a)    an increased focus on support beyond funding; and

b)    continuation of the existing Mauri Ora and Kakano funding categories, processes and governance.

For the reason that in early 2020 officers completed phase 1 of re-configuring Council’s community funding plan. Phase 2 has focussed on engagement and exploring approaches to funding to create a community funding plan to support Council’s strategic direction.

 

b)

Electrical Company New Zealand Track Easement (21/687)

 

Speaking under public comment Mr David Innes considered there had been a lack of consultation regarding the installation of the track.  He noted some survey points bordering his property had been destroyed.  He highlighted health and safety issues such as steep terrain, poison laid for pests, and hunters over the QEII portion of the track on his land.

Speaking under public comment, Mr Ralph Williams advised he and his neighbour had been trying to subdivide their land in exchange for Council access across the Electrical Company New Zealand (ECNZ) track.  He noted this had been an ongoing issue for 10 years. 

In response to questions from members, Mr Williams advised he bought the property 30 years ago, and the firebreak was at that time within his property’s boundary.  He said he granted an easement 25 years ago for ECNZ to install a power cable on the property.  He said the only people who had right of access was ECNZ and its approved maintenance contractors. 

Speaking under public comment, Mr Craig Innes, on behalf of the Wainuiomata Rural Community Association, said there was concern amongst landowners in Wainuiomata regarding health and safety responsiblities associated with people using recreational tracks in the area. He considered signs were required at both ends of tracks warning of hazards and that all landowners should be consulted regarding the ECNZ easement.

Cr Dyer declared a conflict of interest and took no part in discussion or voting on the matter.

The Parks, Reserves and Recreation Planner elaborated on the report.  He noted that due to the request to consult with additional residents, he suggested that members lay the item on the table. 

In response to questions from members, the Parks, Reserves and Recreation Planner advised he had been working with some of the property owners since 2020. He noted the matter had been an ongoing issue for a number of years.  He highlighted the current option was considered the most economical at this point in time.

In response to a question from a member, the Assets Manager, Parks said deferring the item would provide officers more time to consider the issues and consult with all landowners.

 

Resolved:    (Cr Shaw/Cr Mitchell)                       Minute No. CCCCC 21304

“That in accordance with Standing Order 25.2 (d) the item of business lie on the table until the next Communities Committee Meeting to be held on 15 September 2021 and not be further discussed at the meeting.”

Cr Briggs requested his dissenting vote be recorded against the above matter.

  

6.

Wainuiomata Reserve Review (21/784)

Report No. CCCCC2021/3/157 by the Parks, Reserves and Recreation Planner

 

Speaking under public comment, Mr Craig Innes, on behalf of the Wainuiomata Community Rural Association (the Association),  said the Association did not lodge a submission in regard to a possible track down the Wainuiomata river as it believed it was out of scope.  He highlighted a submission had been accepted from Greater Wellington Regional Council who also had authority over the river which raised concerns for Association members.  He noted the Wainuiomata river was a meandering river which would require large ongoing costs to both Council and landowners if such a track was established. He said the Association understood the Reserve Review related to urban reserves only and felt they were steered away from engaging.

The Parks, Reserves and Recreation Planner elaborated on the report. 

Mayor Barry thanked officers for the work completed on the review.

 

Resolved:   (Cr Shaw/Mayor Barry)                                      Minute No. CCCCC 21305

“That the Committee:

(1)   notes that, as requested by the Wainuiomata Community Board, there has been further consultation with rural residents to inform this review;

(2)   notes that the changes made in the recommendations section of the review are in line with consultation feedback;

(3)   notes that the Wainuiomata Community Board at its meeting on 14 April 2021 recommended adoption of the review; and

(4)   adopts the “Review of Reserves Wainuiomata” as an official Parks and Reserves Plan.”

For the reason to put into effect the recommendations outlined in the review.

 

7.

Williams Park Draft Management Plan Second Round of Consultation (21/901)

Report No. CCCCC2021/3/158 by the Parks, Reserves and Recreation Planner

 

The Parks Reserves and Recreation Planner elaborated on the report. 

Members thanked officers for the development of the Williams Park Draft Management Plan. They noted the high level of feedback received from the community.

 

Resolved:   (Cr Shaw/Cr Hislop)                                           Minute No. CCCCC 21306

“That the Committee:

(1)   notes that the public and Eastbourne Community Board’s feedback and assistance in the first round of consultation were vital in the development of the Williams Park Draft Management Plan;

(2)   notes that if anyone wishes to be heard in support of their submission that an officer will organise a meeting for them to be heard by the Eastbourne Community Board prior to the Board’s meeting on 2 November 2021;

(3)   notes that the final plan will be considered for adoption by the Communities Committee at its meeting on 17 November 2021.  The plan will first be considered by the Eastbourne Community Board at its meeting on 2 November 2021; and

(4)   notes and approves the draft plan for public release consistent with s41, s119 and s120 of the Reserves Act 1977.”

For the reason to release Williams Park Draft Management Plan for further feedback and consideration by the public.

 

8.

Wainuiomata Streetscape Design (21/949)

Report No. CCCCC2021/3/156 by the Placemaking Advisor

 

The Placemaking Advisor elaborated on the report.

Members thanked officers for the development of the Wainuiomata Streetscape Design. They noted it had been well received by the Wainuiomata community.

In response to a question from a member, the Director Economy and Development said the surveyor would undertake work on the site on 29 July 2021, with a contract design following.

In response to a question from a member,  the Placemaking Advisor said a Detailed Design workshop would be held with elected members and the community in late August 2021.

 

Resolved:   (Cr Shaw/Cr Rasheed)                                        Minute No. CCCCC 21307

 “That the Committee:

(1)   notes that a project was established in late 2020 to develop a Wainuiomata Town Centre Framework and Streetscape Plan (‘Plan’);

(2)   notes that a project governance and management structure was put in place to progress the development of the Plan;

(3)   notes that following a discovery and analysis phase concept options were completed;

(4)   notes that between 6 April and 6 May 2021 stakeholder and community engagement was undertaken on the concept options;

(5)   notes that feedback from engagement has been incorporated in revision of the concept design;

(6)   notes Council has allocated $8.55M of funding towards the detailed design and implementation of the Plan over two years commencing 1 July 2021;

(7)   approves the progression of the Plan to detailed design stage and then to implementation; and

(8)   notes that detailed design and implementation progress will be monitored through the Wainuiomata Town Centre Framework and Streetscape Steering Group and Major Projects Board.”

For the reason that feedback from the stakeholder and community engagement shows a high level of support that the concept design is on track to fulfil the community’s aspirations for Queen Street and the Town Centre.  The project is now at a stage where it is ready to proceed to the detailed design stage, prior to implementation.

 

9.

Parks & Reserves Team - Work Programme 2021/22 (21/942)

Report No. CCCCC2021/3/159 by the Assets Manager Parks

 

The Assets Manager Parks elaborated on the report.

In response to a question from a member, the Assets Manager Reserves advised officers were waiting on authority from Kiwirail to proceed on the cycleway at the Manor Park level crossing.  She noted they were hoping to have this completed by December 2021.  She said the volunteer group for the Wainuiomata Trail Park was establishing a subcommittee for staging.  She also noted when funding was available a developer would be engaged.  She said this would be added to the list of projects.

In response to a question from a member, the Assets Manager Parks advised a report on the Biodiversity Strategy would be submitted to the next Climate Change and Sustainability Committee meeting to be held on 22 July 2021. 

 

Resolved:   (Cr Shaw/Cr Briggs)                                            Minute No. CCCCC 21308

“That the Committee:

(1)   notes the Parks and Reserves team’s work programme for 2021/2022 outlined in the report;

(2)   notes the current Reserves maintenance contracts, which includes the Cemeteries and Trees contracts, is currently being reviewed for tender; and

(3)   notes the contribution the Parks Team make towards achieving Council’s key outcomes particularly in relation to Climate Change, caring for and protecting our environment, connecting communities and ensuring the communities’ assets are maintained.”

For the reasons it informs elected members on the Parks Activity generally and provides additional feedback on the intended work programme. 

 

10.

Director's Report - Neighbourhoods and Communities Group (21/961)

Report No. CCCCC2021/3/15 by the Head of Community Projects and Relationships

 

The Director Neighbourhoods and Communities elaborated on the report.

In response to questions from members, the Director Neighbourhoods and Communities advised officers would supply details of Council’s Homelessness Strategy to local medical centres to assist their work in the community.  She said officers would provide an update to members on boy racer issues in the community.

The Chair noted she had the opportunity to attend the recent Hutt Fest.  She said it was a fantastic event for the community and congratulated everyone involved. 

A member suggested providing a copy of the Director’s report in the Heart of the Hutt or a similar publication.

 

Resolved:   (Cr Shaw/Cr Hislop)                                           Minute No. CCCCC 21309

“That the report be received and noted.”

 

11.     Information Items

a)

Naenae Projects Update (21/999)

Memorandum dated 25 June 2021 by the Project Manager (Naenae)

 

The Director Neighbourhoods and Communities elaborated on the report.

 

Resolved: (Cr Shaw/Cr Edwards)                                Minute No. CCCCC 21310

“That the Committee receives and notes the information.”

 

b)

Communities Committee Work Programme (21/1001)

Report No. CCCCC2021/3/90 by the Senior Democracy Advisor

 

The Director Neighbourhoods and Communities elaborated on the report.

Mayor Barry asked that an item be added to the Communities Committee meeting to be held on 17 November 2021 to discuss boy racer issues in the city.  He further asked if the Area Police Commander or the Manager of Road Policing could be invited to attend the meeting.

In response to a question from a member, the Director Neighbourhoods and Communities said she would ask officers to discuss these issues with a boy racer representative prior to the November meeting.

 

Resolved:   (Cr Shaw/Cr Rasheed)                               Minute No. CCCCC 21311

“That the work programme be noted and received.”

 

12.     QUESTIONS   

There were no questions.

 

13.

CLOSING FORMALITIES - KARAKIA WHAKAMUTUNGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

  

There being no further business the Chair declared the meeting closed at 3.10 pm.

 

 

 

 

 

Cr N Shaw

CHAIR

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021